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HomeMy WebLinkAbout09-17-2012 Regular MeetingPublic Meeting Notice Co1nmittee : Budget Con1n1ittee Date & Time: Monday, Septe1nber 17, 2012 at 5:00 p.m. Place: Delchamps Room 161 North Section Street Subject: 2 013 Budget Notice n1ust be stamped, dated and initi a l ed before posted on bulletin board . POST '= 6--21-1:t- DJ\TE !!ib<&u (1)obYJd111!14-! SIGNAT URE STATE OF ALABAMA )( COUNTY OF BALDWIN )( The Budget Committee met at 5:00 p .m., City Hall , Delchamps Room , 161 North Section Street, Fairhope , Alabama 36532 , on Monday , 17 July 2012. Present were: Lonnie Mixon, Chairman Members: Debbie Quinn , Dan Stankoski, Charles Zunk , Stan Grubin, and Gail Gardner . Marvin Wilder, Mac Mccawley, Gregg Mims , Nancy Wilson , Rose Fogarty , and Lisa Hanks were also present. Mayor Timothy M. Kant and James Gillespie were absent. Lonnie Mixon called the meeting to order at 5 :00 p.m. and mentioned property valuation notices have been sent out which are low. These are preliminary numbers for the budget. Chuck Zunk explained what has been done so far with the budget. He stated that revenues are easier to understand than the expenses . We used the lower of the spent or the 2012 budget for the baseline for the 2013 budget. He went over the proposed summary and adjustments to the 2013 budget draft. Stan Grubin mentioned this is showing an eighteen percent drop in income ; and Department Heads came back with higher budgets . City Administrator Gregg Mims stated he had no thought to the proposed budget. Then, mentioned we were $18 ,000 ,000 in the hole when we began the 2012 budget. Mr. Zunk said there is a Financial Ad visory Committee meeting scheduled for September 24, 2012 . He said we could discuss this budget at the meeting . He said the question is whether we have a budget or not have a budget. He suggested the Budget Committee defer discussion until the Financial Advisory Committee meeting. Lonnie Mixon stated we need a resolution to carry over until the new Council comes in office on November 5, 2012. There being no further business to come before the Budget Committee, the meeting was duly adjourned at 5:30 p.m. ~111.li~ LisaAHanks, MMC City Clerk Narrative of budget draft dated 8-13-2012 The major revenue numbers in this draft have been evaluated closely, and the general feeling of the department managers is that they are directionally correct. The largest revenue variance risk in fiscal 2013 is likely in expected sales of the three major utilities. The expense numbers in each department are generally the lower of the managers' respective requests for fiscal 2013, or the projected actual spending for fiscal 2012. Refer to the document "Proposed Adjustments to 2013 Budget Draft of 8/13/2012" for further comments and explanation. Proposed Su m mary and Adjustments to 2013 Budget Draft of 8/13/2012 (Thousands of Dollars) G/F Budget Draft Of Proposed 8/13/2012 Changes 20,020 -22,081 3,810 1,749 -712 -1,826 -789 1,143 50 50 454 Comments Total General Fund Revenue Total Genera l Fund Expenses Transfers from Utilities @ 50% Net before transfer of half of sales tax to reserves Sales tax proceeds used to pay debt service for road paving and airport loan principal Transfer balance of sa les tax proceeds to reserves Net available Increase rate of Utilities transfers to 65% Improve margin in Golf Dept Improve margin at Rec Center Net ava il a bl e "Net available" can be used for employee salary increases, headcou nt increases, capital expenditures for G/F departments, funding for studies and/or consultants, funding of improvement projects for parks, and funding of projects requested by civic groups beyond the basic monies commited in Community Development. ,. QTY OF FAIRHOPE REVENUE AND INCOME PROJECTIONS FOR BUDGET PROCESS FYE 2013 FISCAL YEAR 2012 2012 PROJECTED 2013 BUDGET G/L# REVENUE & TRANSFERS BUDGET FOR 2012 RECOMMENDATION PROPERTY TAXES 40030 Rea l Estate Taxes 4,260,000 4,064,019 3,909,000 40040 Automobile Taxes 480,000 502,382 502,000 TOTAL PROPERTY TAXES 4,740,000 4,566,402 4,411,000 LOCAL TAXES 40160 Sales Tax 2,375,000 2,387,725 2,538,000 40161 Sales Tax -Restricted 2,375,000 2,387,615 2,538,000 40170 Beer Tax 270,000 279,913 280,000 40 180 Wine Tax 37,000 44,534 44,000 40 190 Liquor Tax 78,000 92,191 92,000 4021 0 Dog Tax 90 56 60 40220 Cigarette Tax 130,000 127,035 127,000 40230 Lodging Tax S00,000 556,962 557,000 TOTAL LOCAL TAXES 5,765,090 5,876,031 6,176,060 LICENSES AND PERMITS 40310/20 Business and liquor Licenses 1,600,000 1,667,491 1,667,000 40330 Parade Permit Fees 7,500 7,525 7,500 40350 Bu ild ing Permits 250,000 292,550 307,000 40360 Inspection Fees 125,000 131,976 139,000 40370 Build ing fines 6,000 8,418 8,400 40380 Re-zoning Applications 2,000 3,200 3,200 40390 Insurance Co. Franchises 170,000 189,331 189,000 40400 Cable TV Franchise 171,200 194,302 194,000 40410 Franchise fees-City property 11.440 3,222 3,200 TOTAL LICENSES AND PERMITS 2,343,140 2,498,016 2,518,300 FINES AND FORFEITURES . 40540 Fines and Forfeitures 275,000 278,910 279,000 40550 Alarm Fees TOTAL FINES AND FORFEITURES 275,000 278,910 279,000 SPECIAL SERVICES 41310 Memberships 23,400 28,757 28,000 41320 Dance Revenue 9,000 5,939 6,000 41325 Instruction 1,200 832 800 41335 Miscellaneous Revenue 4,800 2,898 2,900 TOTAL ADULT REC/SPEC SERV 38,400 38,425 37,700 GOLF DEPARTMENT 44510 Memberships 264,090 180,259 204,000 44520 Green Fees 196,000 182,706 180,700 44530 Cart Rentals 429,081 394,239 394,000 44540 Pro Shop Sales 124,860 125,943 128,850 44545 Pro Shop Sa les-Custom 30,000 35,987 36,000 44550 Driving Range 36,997 35,237 36,000 44560 Beverage Sales 2,985 53.200 44570 Food Sales 4,941 73,700 44580 Golf Franchise Fee 6,000 3,249 49020 Handic ap Fees 4 ,000 4,798 4,800 TOTAL GOLF DEPARTMENT 1,091,028 970,342 1,111,250 STATE OF ALABAMA 40590 State liqu or Tax 800 6,200 6,200 40600 State Sales Tax -ABC Store 45,000 35,715 36,000 40610 Fin. Inst. Excise Tax 20,000 10,000 40620 Motor Veh icle Licenses 5,000 4,423 4 ,000 40630 Oil Prod . Privilege Tax 1,700 3,362 3,000 40640 Alabama Trust Fund Receipts 80,000 130,840 80,000 40650 Grants -Mi scellaneous 150,000 150,000 TOTAL STATE OF ALABAMA 302,500 330,539 139,200 U. S. GOVERNMENT 40760 DEA Fund Grants 69,637 40830 Grants-Federal Trail 125,000 125,000 TOTAL U.S. GOVERNMENT 125,000 194,637 INTERESTS A_ND RENTS 40950 Interest-Bank Deposits 65,000 57,277 57,000 40970 Municipal Pier lease 12,000 11,989 12,000 40980 Rent -Airport 1,280 1,300 40990 Fish ing Dock Stall Rent 12 ,000 10,44 8 10,500 41020 Rent -Faul kner 36,000 37,175 37,000 41030 Re n t -Eastern Shore Mari n e 20,000 23 ,589 24,000 41040 Rent -Un ive rsity of So. Ala . 1,000 1.096 1,000 08/24/2012 CITY OF FAIRHOPE REVENUE AND INCOME PROJECTIONS FOR BUDGET PROCESS FYE 2013 FISCAL YEAR 2012 G/L# REVENUE & TRANSFERS THE FOLLOWING BUDGETED BY ADULT REC/SPEC SERV M, 41060 Rent • Civic Center 41070 Rent -James P. Nix Center 41080 Rent• Park/ Sidewalk Areas TOTAL INTEREST ANO RENTS CHARGES FOR SERVICE 41220 San itation Collection 41230 Dog Pound 41240 Subdivis ion fees 41250 Utility Collections Fees 41260 Utility Admin . Services 41270 Impact Fees TOTAL CHARGES FOR SERVICE Recreation Dept . Income 41745 Membersh ips/Passes 41910 P·ool Memberships 41920 Summer Camp 41930 Child Care 41940 Misce llaneous TOTAL RECREATON INCOME OTHER REVENUE 41610 Beach Revenue 41640 Sale -Recycle Paper 41645 Sale-Recycle Containers 41650 Sale -Recycle Cans 41660 Sale · Trash Cans 41665 Sale-Recycle Misc . and Plas tics 41685 . FEMA/STATE Disaster Pymnt 41695 Seve rance Tax -Gas & 011 41705 Sale of Fixed Assets 41755 COF Bk & Sdwlk Brck Rev 41800 Donations 41820 Qualifying fees 41830 Historical Distri ct Revenue 41850 Tree Fund Donations 49040 Miscellaneous Income 49710 Loan Proceeds 49720 l ib Board Pymt on Loan 49740 Community Grants 49750 BP Oil Spill Cost Reimbursement TOTAL OTHER REVENUE TOTAL REVENUE DEPARTMENTAL EXPENSES TRANSFERS NET TRANS TO RESERVES 2012 PROJECTED 2013 BUDGET RECOMMENDATION BUDGET 56,500 24,500 11,500 238,500 1,390,000 2,250 2,000 830,000 2,400,000 FOR 2012 57,250 18,437 11,895 230,436 1,404,557 57,000 18,000 12,000 229,800 1,404,000 11 ,525 11,000 830,000 830,000 2,400,000 2,400,000 ----'------3_so __ ,a_1_1 i'M"d'v~lft ... ~ 250,000 4,874,250 4,996,899 4,645,000 344,704 30,000 13,000 4,000 391,704 20,000 60,000 900 5,000 1,500 18,000 50,000 500 750 7,500 100 70,000 234,250 20,418,862 22,896,432 4,902,949 2,425,379 2,375,000 50,379 302 ,879 39,227 10,185 2,912 355,203 18,166 45,964 so 8,760 1,715 17,044 25,574 41,744 585 1,659 8,804 10,824 4,015,200 1,000 4,197,089 24,532,929 26,639,272 4,5 81,612 2,475,269 2,387,615 87,653 capital exp provided by managers 2 302,000 39,000 10,000 3,000 354,000 18,000 46,000 so 8,000 1,700 17,000 25,500 600 7,500 124,350 20,02 5,660 22,081,465 3,810,459 1,754,654 2,538,000 (783,346) general police fire constructlon/maint rec adult rec street sanitation golf WITH POLICE RECOMMENDATION 8-13-12 20 ,025,660 20,025,660 22,959,360 23,039,521 3,691,649 3,691,649 757,949 677,788 2,538,000 2,538,000 (1,780,051) (1,860,212) (126,000) (126,000) (480,000) (2,103,160) (80,000) (80,000) (235,530) (235,530) (141,200) (141,200) (178,000) (178,000) (89 ,000) (89,000) (58,000) (58,000) (79 ,700) (79,700) (3,247,481) (4 ,950,802) 08/24/2012 GENERAL BUDGET EXPENSE ANALYSIS 2013 MANAGERS 2012 PROJECTED BUDGET BUDGET BUDGET FOR 2012 RECOMMEM'lATION RECOMMEM>ATION 50060 Sala -Ma or 60,000 60,000 30,000 50070 Salaries-Council 40,900 40,900 40,900 40,900 50080 Salaries-Administrative 1,288,047 1,190,481 1230,000 1,230,000 50110 Sala /Fee -Cit Attorne 24,000 24000 24,000 24,000 50120 Salaries-Jud e&Court Clerk 98,682 114,535 88,000 88,000 50130 Salaries-Bid s/Mech/Jantr 451,122 470,000 50140 Salaries-Bid &Zonin 558,458 556,000 556,000 50160 Salaries-Beach Labor 6,504 5,000 5,000 50180 Salaries-Revenue De t 546,331 516,000 50190 Empie ee Pa roll Taxes 245 ,348 225,000 50200 Em lo ee Retirement Ex 291,588 245 ,000 50210 Em lo ee Medical Insurance 2,299,766 2,415,000 2,415,000 50215 Re ulred Contrib-OPEB 471 ,127 698,573 698,573 50220 Casual! /Workers Com Ins 211,049 50230 Trainin /School/Travel 71,000 50250 Trustee Fees 3,500 3,500 50270 Audit & Accountin 40,000 40,000 50 280 Le al Fees 500,000 300,000 50290 Services-Exel Acct&Le al 45,000 50300 Ci Com uter Ex ense 192 136 74,659 50320 Office Sup lies 25,000 30,070 30,000 30,000 50330 Pesta e 5,100 4,150 5,000 5 000 50340 General Su lies 40,000 48,307 48,000 48,000 50360 General Maintenance 25,000 Bldgs, Mech, Janitor. all repairs, 50365 SU lies, gas 50380 Telephone 48,000 50390 Dues -Membershi s-Subscri 14,633 50400 Miscellaneous 3 08 /24 /201:i GENERAL BUDGET EXPENSE ANALYSIS 50410 Cash Over or Short 50440 Equip & Veh icle Repair 50460 Uniforms 50470 Purchases Vehicles & Equip 50560 Credit Card Processin g Fees S0580 Bank Fees 50585 Printing 50590 Lease on cc terminals 51000 Recording Fees Paid 51025 Colonv Rent S1030 Publ ications Newspapers 51035 Natural Disaster Expense 51045 Election Expense 51050 COF Book & Sidewalk Brick 51060 Historical District Expense 51085 County Prisoner Expen se 51150 Fis hermans Wharf Malnt 51165 City Hall Ma i ntenance 51170 Beach Repairs and Maint 51980 Greeno Rd Pilot Program 52040 Grant Expenditures 52045 Grant Exp -ALDOT Spring Run 52055 NRCS Grant Exp 2009-2010 52065 Yth Baseball Grant Funding 52080 Sales Tax Collection Fees 2012 BUDGET 5,000 1,000 94,000 18,000 1500 2,400 1,200 100 9,800 6,700 26 000 500 3,350 8,000 15,000 5,000 37,000 18,000 225,851 - 100,000 30,000 61,200 8,271,892 4 PROJECTED FOR 2012 (61) - 69 93,200 17,331 246 5,423 1,267 144 9 630 1111 - 19,069 534 • 1,i ii 2·Z: ··-ii!'•· . .,. -32,440 - 225,851 235 - - 84,621 7,665,892 2013 BUDGET RECOMMENDATION 5,000 1,000 18,000 1,500 5,000 1,300 150 10,000 6,000 18,000 500 3,500 8 ,500 15,000 9,000 30,000 - 53,000 70,000 30,000 89,700 7,906,523 MANAGERS BUDGET RECOMMENDATION - 5,000 1,000 18,000 1,500 5,000 1,300 150 10,000 6,000 18000 500 3,500 8,500 15,000 9,000 30,000 - 53,000 - 70,000 30,000 89,700 7,963,823 08 /24/2012 POLICE MANAGERS MANAGERS 2013 BUDGET BUDGET 2012 PROJECTED BUDGET RECOMMENDATION RECOMMENDATION BUDGET FOR 2012 RECOMMENDATION RECEIVED 1-1-12 RECEIVED 1-13-12 EXPENSES ., 50040 Sa laries 3,200,909 3,453,911 3,236,000 -·z: __ :~..1! 3,534,527 ' ~t;~ 50190 Employee Payroll Taxes 248,238 264,101 248,000 -270,894 . ' 50200 Employee Retirement Ewp 300,596 252,417 272,050 -· ~-340,187 ..•. 50220 Casualty/Workers Comp Ins 140,252 140,252 140,500 ' ~--,t~~ 140,252 ' 50230 Training/School/Travel 46,000 33,408 35,000 51.MO 48,300 , , 50290 Services -Eid Acct&legal 5,000 12,366 12,500 t~ 13,490 ·-. .:~~l··t,\ ·\·,:-·• 50300 City Computer Ewpense 45,552 ,. :·· .:.41f.096 50,000 .,6~ 63,594 50320 Office Supplies 10,512 7,618 9,000 ·~!-f?::,i rl~ i 10.50D 10,000 I,• • :1:l. ,. ! i;--, ;i,-; t ~~~ 50340 General Supplies 75,000 {~· . ·,79,056. n,200 .. 2ocum 182,587 ~-:~ ... , 50360 General Maintenance 9,996 9,996 10,000 ~ 29,616.. 21,758 .. ••. ·!• 3;000 50390 Oue.s-Memberships-Subscrlp --·' ·--f:· ! 50430 Gasoline & Oil 110,000 132,268 133,000 ...... uo.ooo 146,317 ~~-~(: " Equip & Vehicle Repair 46,000 52,918 53,000 .1·: Mftm· 53,240 50440 .-.· '"·" ~f 50460 Uniforms 23,770 15,664 17,000 < -32,320. 29,275 50470 Purchases Vehicles & Equ ip 167,420 112,567 51215 NCIC Data System 15,000 15,540 15,000 15,000 15,540 ·-:-· .. .... , ·-'• 51220 Correct ion Fund Ewpense 100,000 110,783 40,000 ,~.-._; 75,000: 47,950 .·•1C·· Of_.• ...... . .-.. • .... ~-· ~:),:, • ·. r .. ..... 51230 Court Supplies & Ewpense 9,000 ... , : 'io,si~\ 9,000 9,000 9,000 51235 DEA Funds Purchases 69,637 - -· .. -~ . 51255 Correction Operating Ewpense 60,000 . t·· :i;(~';ll:Z;<i5() 121,880 4,553,245 4,821,112 4,417,250 4 ,968,630 5,048,791 5 08/24/2012 2013 MANAGERS 2012 PROJECTED BUDGET BUDGET BUDGET FOR2012 RECOMMENDATION RECOMMENDATION EXPENSES 50040 Salaries 117,553 114,386 115,200 50090 Fire Call Pa ments 75,000 48,550 50.000 50190 Em loyee Pa roll Taxes 9,1 68 8,794 8,815 8,815 50200 Emplo ee Retirement Ex 11,395 10,100 10,100 50220 Casualty/Workers Com Ins 27,704 25,000 25,000 50230 Trainin School/Travel 2,000 623 1,000 1,000 50235 Firemen Ph sicals 2,600 2,000 50340 General Su lies 20,000 24,295 25,000 50360 General Maintenance 29,000 28,396 29,000 29,000 50430 Gasol ine & Oil 18,756 23 ,2 80 23,000 23,000 50440 Equ i p & Vehicle Re air 50,000 57,740 58,000 50460 Uniforms 500 1,039 1,000 50470 Purchases Vehicles & Equip 64,000 67,476 427 ,676 412,011 348,115 367,615 6 08/24/2012 RECREATION 2013 MANAGERS 2012 PROJECTED BUDGET BUDGET BUDGET FOR 2012 RECOMMENDATION RECOMMENDATION EXPENSES 50040 Salaries 677,229 629 ,252 677,500 677,500 50190 Emplo ee Pa roll Taxes 58 ,617 43,189 52,000 52,000 50200 Em lo ee Retirement Ex 36,627 36,700 50220 Casual! /Workers Com Ins 40,239 40,500 50340 General Su lies 98,000 100,000 100,000 50360 General Maintenance 40,000 65,000 65,000 50430 Ga so li ne &Oil 14,000 15 ,817 16,000 16,000 50440 E ui & Vehicle Re air 15,000 28,563 29,000 50460 Uniforms 3,000 2.894 3,000 ·•~'Ti~, ~.t· 'let,,_·~·=~· 50470 Purchases Vehicles & E uip 44,500 t~Jlirs\J1f 50475 Ca ital Improvement s 106,000 58,630 50520 Equipment Rental 1,133,212 1,143,086 1,019,700 1,025,200 08/24/2012 7 ADULT RECREATION[SPEOAL SERVICES "" ---·~-,.-~--------.:,:ei .~--. ·- ------ 2013 MANAGERS 2012 PROJECTED BUDGET BUDGET BUDGET FOR 2012 RECOMMENDATION RECOMMENDATION EXPENSES 50040 Salaries 411,199 376,442 393,000 393,000 50190 Employee Payroll Taxes 32,811 28,636 30,500 30,500 50200 Em lo ee Retirement Ex 32,099 26,921 27,000 27,000 50220 Casualty/Workers Comp Ins 5,407 7,139 7,500 50360 General Maintenance 66,000 37,479 38,000 50440 E uip & Vehicle Repair 2,000 2,000 5047 0 Purchases Vehicles & E ui 190,000 62,256 51155 Welcome Center Maint 15,000 3,875 5,000 51245 Museum Exp-Sin le Tx Fndin 51355 Ki tchen Sup lies 11 ,2 00 3,582 5,000 51360 S ecial Pro rams 6,100 1,856 2,500 51365 Da nee Expense 10,900 7,762 8,500 51370 Golf Ex ense 1,020 770 1,000 51375 Office Expense 15,150 18,131 18,000 51380 Food & Drink 1.150 102 1,000 51385 Shuttle Bus Expense 4,400 2,661 3,000 51390 Other Expenses 15 ,000 8,420 10,000 817,436 586,033 55 2.000 603,720 08/24/2012 8 STREET 2013 MANAGERS 2012 PROJECTED BUDGET BUDGET BUDGET FOR 2012 RECOMMENDATION RECOMMENDATION EXPENSES 50040 Salaries 1,031,036 50190 Em lo ee Pa roll Taxes 70,477 50200 Em lo ee Retirement Ex 87 ,700 50220 Casualt /Workers Com Ins 115,047 50340 General Su lies 88,000 50360 General Maintenance 34 ,000 50430 Gasoline & Oil 185,000 50440 Equi & Vehicle Re air 90,000 50460 Uniforms 5,000 50470 Purchases Vehicles & E ui 111,500 50520 E ui ment Rental 4,500 51410 St Material & Landsca In 200,000 51420 Sidewalks 22 ,000 2,044,260 1,947,043 1,804,200 1,955,000 08/24/2012 9 SANITATION 2013 MANAGERS 2012 PROJECTED BUDGET BUDGET BUDGET FOR 2012 RECOMMENDATION RECOMMENDATION EXPENSES 50040 Salaries 796,006 776,759 770,000 50190 Employee Pa roll Taxes 61,783 58,580 59,000 59,000 50200 Emplo ee Retirement Ex 77 ,604 59,165 66,500 66,500 50220 Casualt /Workers Com Ins 59,828 61,506 62,000 50340 General Su plies 64,000 65 ,064 65,000 50430 Gasoline & Oil 75,000 85,864 86,000 86,000 50440 Equ i & Vehicle Re air 100,000 175,000 175,000 '0460 Uniforms 3,000 6,508 6,500 50470 Purchases Veh icl es & E ui 58,000 32,991 51460 Landfill Char es 313,000 273,874 275,000 51465 Landfill Maintenance 12,000 13,360 12,000 51470 Purchases-Recycle Bins 15,000 15,000 1,635 ,221 1,608,6 72 1,592,000 1,577,500 08/24/2012 10 GOLF ~ . -··-·-· --EXPENSES 50020 Salaries-Grounds 241,758 50050 Salaries-Clubhouse 217,630 50190 Employee Payroll Taxes 36,062 S0200 Emplovee Retirement Exp 33 ,164 S0220 Casualty/Workers Comp Ins 22,966 50290 Services-Exel Acct&Le11al 35,000 50340 General Supplies 110,000 50350 Suppl ies-Clubhouse 4,000 50360 General Maintenance 7,000 50430 Gasoline & Oil 15,000 50440 Equip & Vehicle Reoair 31 ,056 50460 Uniforms 1,000 50470 Purchases Vehicle s & Equip 76 ,500 50570 Adv&Promotion 17,000 54510 Purchases-Beer, W i ne 54530 Purchases-Food 54535 Supplies-Grill 54540 Cost-Pro Shoo Sales 124,000 54545 Pro Shop -Custom O rders 20 ,000 992 ,136 ! i I I 11 235 ,934 226,101 260,000 35,007 40,240 31,968 40,000 23 ,000 21,763 35 ,000 96 ,958 110,000 7,991 7,000 8,394 9,000 15,084 15,100 32,372 35,000 1,000 31,475 7,136 10,000 91 ,807 115,965 35,180 32,400 900,135 976 ,705 243 ,000 40,000 23 ,000 35,000 ..: . . - ~A'.§sji ·-·6,00()- .,•16,000 . 1/•': .-:~}\· \:_: .. {_ ..... \:'J., : \;,< : : :; 32,500 1,000 .. , . :,.\~· -~.:-.-:-~} _: . :~ ~j." ::i;·J:;~ . .;,.:.; ·-· .. ·\=--:-· -.{;-ii·---~): 1,032,900 \includes budget committee ,recommendation 8/13/12 08/24/2012 STAFF AGENCIES & APPROP . EXPENSES 51820 Public Librarv -Approp. 51870 The Haven 51880 Ai roort Aooroorlati on 51890 Ai rport Approp -Debt Service 51900 Baldwin Co . Transit Hub • • • Includ es 300,000 additional debt service on pri ncipal 2012 BUDGET 600,000 65,000 60,000 221,124 24,000 970,124 12 PROJECTED FOR 2012 600,000 65,000 60.000 221,124 24 ,000 970,124 2013 BUDGET RECOMMENDATION 600,000 65 ,000 60,000 521,124 24 ,000 1,270,124 ... MANAGERS BUDGET RECOMMENDATION 600,000 65,000 60,000 521,124 24 ,000 1,270,124 08 /24 /201:i I· DEBT SERVICE EXPENSES 50465 Lease Purchase 50955 Transfers -Debt Serv Fund 50980 Loan for Library •• Includes $412,000 repayment of paving loan •••includes defeased prior GOW issues FISCAL YEAR 2012 2012 BUDGET 178,941 1,627,441 154,848 1,961,230 ••• 13 PROJECTED FOR 2012 209,843 5,259,113 154,848 5,623 ,804 .. 2013 BUDGET RECOMMENDATION 210,000 1,812,000 154,848 2,176,848 MANAGERS BUDGET RECOMMENDATION 210,000 1,812,000 154,848 2,176,848 08/24/2012 [· Other Expenditures EXPENSES 50965 Transfers -Cap Proj . Fund 52085 Legal Sttl. -Draina2e 2011 52090 lmoact Fee Transfers 55000 Legal Settlement -PCP Fees FISCAL YEAR 2012 2012 BUDGET 90,000 90,000 PROJECTED FOR 2012 91,228 784 ,577 85,555 961,360 ••• Includes transfer of impact fees to newly created Impact Fee Fund for future reporting. 14 ... 2013 BUDGET RECOMMENDATION . 18,000 18,000 MANAGERS BUDGET RECOMMENDATION 18,000 18,000 08/24/2012 GAS FUND REVENUES 42010 Sale of Natural Gas 42030 Sa le of N.G. -Joint Line 49010 Interest Earned 4 9040 Miscellaneous Revenue 49080 Community Dev Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES 50020 Pur Power-Natural Gas 50025 Collection Costs/Rev Dept 50026 Administrative Costs Salaries -Oper & Maint-includes adj for 50040 capitalized labor 50190 Payroll Taxes 50200 Retirement Expense 50210 Insurance Emolovees Grp 50215 Required Contrib. -OPES 50220 Casualty/Workers Comp Ins 50230 Tra ining/School/Travel 50250 Trustee Fees 50270 Audit & Accounting 50 2 80 Legal Fees 50290 Services-Exel Acct&Legal 50300 City Computer Expense 50320 Office Supplies 50330 Postage 50340 Op e rati ng Supplies 160 Maint -Buildings 2012 BUDGET 6,416,147 1,944,000 13,800 8,900 . 8,382,847 2,925,000 191,000 800,000 591,819 56,231 71,272 180,013 36,711 71 ,687 18,000 1,850 16.000 12 ,000 48,000 28,800 3,600 36,000 54 ,000 10,800 15 PROJECTED FOR 2012 4,757,338 1,433,908 7,846 1,412 ~~r ,{, f;flt 1 -3i,JS:,· 6,204,289 1,559,519 191,000 800,000 547,544 54,717 60,363 180,013 15,930 67,126 6,391 1,326 12,357 , ~; {t Ll# mtr~ 28.027 21 ,729 2,813 36,013 53,006 ., ·:_ ~-.:··}p ,_:;.;} ·--¥. ;~ ' ' 10,141 · 2013 BUDGET RECOMMENDATION 5,989,314 1,385,182 7,846 1,412 3,786 7,387,540 2,036,250 191,000 800,000 595,000 56,500 64,500 181,000 54,434 72,000 7,000 1,500 12,500 6,500 30,000 25,000 3,000 37,000 54,000 10,000 MANAGERS BUDGET RECOMMENDATION 5,989,314 1,385,182 ., 3,786 7,397,182 2,036,250 191,000 800,000 595,000 56,500 64,500 181,000 54,434 72,000 1,500 12,500 6.500 30,000 -3,000 37,000 54.000 10,000 08/24/2012 I· GAS FUND 2013 MANAGERS 2012 PROJECTED BUDGET BUDGET BUDGET FOR 2012 RECOMMENDATION RECOMMENDATION 50365 Maint -Plant 102,000 62,482 100,000 50380 Tele hone 16,800 17,381 20,000 50390 Dues-Membershl s-Subscr 36,000 35,814 36,000 36,000 50430 Gasoline and Oil 42,000 51,631 52,000 52,000 50440 Maint -Vehicles & E ui 42 ,000 37,605 40,000 40,000 50460 Uniforms 4,200 3 597 4,000 50490 Communi Dev Pro ·ects 153 ,000 120,000 50500 De reciation 300,000 269,733 300,000 50510 Interest 39,600 36,104 40,000 50520 Rental-Other 6,000 16,171 50530 Bond Issue Ex ense 1,600 1,473 1,600 1,600 50540 Electr icity 1,800 2,403 2,500 2,500 ,0580 Bank Fees 52010 Dist of Joint Revenue 54,000 54,000 60,000 60,000 52020 Daphne 3% Rev Tax Ex 6,000 3,375 6,000 52025 Spanish Fort Franchise TX 36,000 19,817 20,000 52030 APSC Inspection Fee 5,800 5,500 5,800 5,800 TOTAL EXPENSES 5,999,583 4,429,231 5,045,084 5,131,484 EARNINGS FROM OPERATIONS 2,383 ,264 1,775,058 2,342,456 2,265,698 50920 Transfers to General Fund 1,307,573 1,248,609 1,171,228 1,132,849 Net Earnings 1,075,691 526,449 1,171,228 1,132,849 16 08/24/2012 ELECTRIC FUND REVENUES 4 2510 Sale of Electric Enerr, 42520 Revenue Late Char.es 4 2530 Pole Rental -Teleohone Co 425 40 Pole Rental -Cable T.V. 42S50 Pole Rental • Riviera 42560 Temp Service Charges 49010 Interest Earned 49020 Sale of Assets 49040 Miscellaneous Revenue 49060 Connection Fees 49080 Community Dev Revenue TOTAL OPERATING REVENUES OPERATING EKPENSES 50020 Pur Power-Elect 50025 Collection Costs/Rev Dept 50026 Administrative Costs 5alarles-Oper & Maint-includes adj for 50040 capitalized labor 50190 Pay roll Taxes 50 200 Retirement Expense 50210 Insurance Employees Grp 50215 Required Contrib. -OP EB 50 220 Ca sualtv/Workers Como In s 50230 Tr ai n inE/School/Travel 50250 Tr uste e Fees 50270 Au dit & Accountin~ 50280 legal Fees 50 290 Se rv ices -EkCI Acct&legal 50300 City Computer Expense 50320 Off ice Supolfes 50330 Po sta~e 5034 0 Oo e ra ting Suool ie s 2012 BUDGET 20,431,174 270,000 20,757 27,486 426 1,200 18,000 54,996 21,996 1,100 20,847,135 11,849,989 133,000 800,000 775,826 72 ,642 92,488 203,716 43 ,655 142,909 15,200 1,488 15,532 10,000 30,000 30,000 4,200 38,400 158,300 PROJECTED FOR 2012 19,379,598 204,266 25,160 37,651 426 925 6,206 -~-~'lfff1 l': ,:ir·"·'I-' .: • '1¥,'. ~-2 '6111 29,349 ;:'f~l : 19,713,984 11,919,820 133,000 800,000 590,425 64,287 68,561 245 ,339 18,471 140,519 14,425 1,326 13,857 - 33,809 21 ,964 2,131 35,977 98,726 17 2013 BUDGET RECOMMENDATION 19,548,720 204,266 25,160 37,651 426 925 6,206 26,618 29 ,349 3,786 19,883,106 12,234,311 133,000 800,000 617,000 70,500 80,500 250,000 64,730 143,000 15,000 1,SOO 14,000 5,000 34,000 25,000 3,000 36 ,000 150,000 MANAGERS BUDGET RECOMMENDATION 19,548,720 204 ,266 25160 37,651 426 925 6,206 26 ,618 29,349 3,786 19,883 ,106 12,234 311 133,000 800,000 617,000 70,500 80,500 250,000 64,730 143,000 15,000 1,500 14,000 5,000 34,000 ~ . ~ 3,000 36 ,000 150 ,000 08/24/2012 ELECTRIC FUND 50350 Mech Shop Non wo supplies 50360 Maint • Buildings S0365 Ma lnt • Plant 50380 Telephone 50390 Dues-Membershlps -5ubscr 50400 Mi scellaneous 50410 Co sh Short Over 50420 Bad Debts 50430 Gasoline and 011 50440 Maint • Vehicles & Eauip 50460 Un iforms 50490 Communitv Dev P roiects 50500 Depreciation 50510 Interest 50520 Rental-Other 50530 Bond Iss u e Expense 50 560 Credit Card Process inR Fe es 50580 Bank Fees 50590 Lea se on cc term ina ls 52510 Uti li ties for Citv use 52 550 EE CB Gr a nt 2010 E•pense TOTAL EXPENSES EARNINGS FROM OPERATIONS 50920 Tr ansfers to General Fu nd Net Earnings 2012 BUDGET 48,000 5,400 300,000 18000 1,500 3,000 90,000 36 ,000 46,000 17,140 153,000 579,996 90,632 6,000 3,804 15,600 . 1,020 1,075,000 65,000 16 972,437 3,874,698 2,122,271 1,75 2,427 PROJECTED FOR 2012 2,131 5,083 280,049 17,717 2,784 6,577 (353) 90,000 34,259 45,422 17,140 !jfUt:~1;1~~ , •. ,;., •. .(-. 152 5-42 · 625,155 71,560 3,734 45,785 11,59 1 1,225 1.068,203 16,683,238 3,030,746 2,095,415 935,331 18 2013 BUDGET RECOMMENDATION 2,500 6,000 300,000 20,000 3,000 90,000 35,000 50,000 20,000 120 000 650,000 72,000 6,000 3,804 46,000 1,300 1,075,000 17,177,145 2,705,961 1,35 2,981 1,352,981 MANAGERS BUDGET RECOMMENDATION 2,500 6,000 300,000 -· 3,000 . . 90,000 35 ,000 50,000 -650,000 72,000 6,000 3,804 46,000 1,300 1,075,000 17,231,745 2,651,361 1,325,681 1,3 25 ,681 08/24/2012 WATER FUND REVENUES 43010 Water Sales 43030 Tel Companies Antenna Ren 49010 Interest Earned 49040 Miscellaneous Revenue 49060 Connection Fees 49080 Community Dev Revenue TOTAL OPERATING REVENUE! OPERATING EXPENSES 50020 Pur Power-Elect 500 25 Collection Co sts/Rev Dept 50026 Administrative Costs Salaries-Oper & Maint-lncludes adj for capitalized 50040 labor 50190 Payroll Taxes 50200 Re t irem e n t Expense 50210 Insurance Emolovees Grp 50215 Required Contrib. -OPEB 50220 Casualty/Workers Comp Ins 5023 0 Tra in ln2/Scho ol/Travel 50250 Trustee Fe es 50270 Audit & Accountinl! 50280 Legal Fees 50290 Servi ces-E xel Acct&Legal 50300 City Computer Expense 50320 Office Suoplie s 50330 Postage 5 0 340 Ope rat ing Su pplies 2012 BUDGET 6,207 ,834 144,000 7,000 800 286,000 41,244 6,686,878 33tOOO 323,000 S30,000 616,634 50,462 61,446 149,599 40,000 81,143 5,500 5,000 7,800 3,600 15,700 15,000 2,0S0 22 ,800 28,000 19 PROJECTED FOR 2012 5,948,488 ,, -~J ~i . l'··i·-·,1'J ' 1¾~J :Y~2;~0 : 4,862 7,862 360,800 4,636 6,469 ,150 310,065 323,000 530,000 558,966 47,479 47,407 149 ,599 17,389 79 ,912 7,020 4,468 8,682 ;~ .. 1t;}i ~Jj 51,589 13,159 1,607 24,253 31,721 2013 BUDGET RECOMMENDATION 5,755,300 142.503 4,862 7,862 360,800 4 ,636 6,275,962 318,150 323,000 53 0,000 500,000 48,000 50,000 150,000 59 ,311 82 ,000 7,000 5,000 9,000 S,000 16,000 25,000 2,000 25,000 35,000 . MANAGERS BUDGET RECOMMENDATION 5,755,300 142,503 4,862 4,636 6,207,300 318,150 323,000 530,000 500,000 48,000 50,000 150,000 59 ,311 82,000 7,000 5,000 9,000 5,000 16 ,000 ;~t;tljJf ~~:~¥ 2,000 25,000 35,000 08/24/20 1~ WATER FUND 50360 Maint -Buildings 50365 Ma i nt -Plant 50380 Teleohone 50390 Dues -Memberships-Subscr 50400 Miscellaneous 50420 Bad Debts 50430 Gasoline and Oil 50440 Maint -Vehic les & Equip 50460 Uniforms 50490 Community Dev Proiects 50500 Depreciation 50510 Interest S0520 Rental-Other 50530 Bond Issue Expense 50580 Bank Fees 53010 Chemicals & Testin11: 55000 Lega l Settlement -PCP Fees EARN INGS FROM OPERATIONS 50920 Transfers to General Fund Net Earnings TOTAL EXPENSES 2012 BUDGET 8,500 255,036 26,024 3000 - - 38,000 40,000 4,000 153,000 450,000 215,000 40,800 18,000 200 212,000 - 3,752,294 2,934,584 1,473,105 1,461,479 20 PROJECTED FOR 2012 4,879 219,601 19,167 3,966 - 43,751 33,091 4,603 ~"j;J~-t :l :~~\ff. ~( ~ ~ ,1 1, · ;"_._ J, · 5 3t 402,119 312,606 32,978 9,796 175,977 15,000 3,640,808 2,828,342 1,237,588 1,590,754 2013 BUDGET RECOMMENDATION 5,000 250,000 20,000 4,000 - - 44,000 40,000 6,000 120,000 450,000 313,000 40,000 18,000 - 200,000 4,000 3,703,461 2,572,501 1,286,251 1,286,251 MANAGERS BUDGET RECOMMENDATION 5,000 ... 4,000 -,. f: -. 450,000 313,000 40,000 18,000 200,000 4,000 3,741,061 2,466,239 1,233,120 1,233,120 08 /24/2012 SEWER FUND REVENUES 4 3020 Revenue Sewer Charges 43040 Interest Earned -Pl Assess 49010 Interest Earned 4 9020 Sa le of Assets 49040 Miscellaneous Revenue 49060 Connection Fees TOTAL OPERATING REVENUES OPERATING EXPENSES 50020 Pur Power-E lect "i0025 Collection Costs/Rev Dept I 50026 Administrative Costs 5alaries-Oper & Maint-includes adj for S0040 capitalized labor 50190 Payroll Taxes 50200 Retirement Expense 50 21 0 Insurance Employees Grp 50215 Required Cont rib . -OPEB 50220 Casualty/Workers Comp Ins 50230 Traini ng/School/Travel 50250 Trustee Fees 50270 Audit & Accounting S0280 Legal Fees 5029 0 Servic es-Exe l Acct&Let?:al V 2012 BUDGET 3,446,851 - 4,600 - - 203,400 3,654,851 414,000 183,000 280,000 483,683 37,738 45,039 102,838 21,416 41,531 4,000 4,400 5,600 34,000 12,040 21 PROJECTED FOR 2012 3,520,288 - 2,044 4,904 800 228,800 3,756,835 423,524 183,000 280,000 459,760 37,441 34,594 102,838 8,940 44,454 1,642 1,383 4,675 7,975 6,101 2013 BUDGET RECOMMENDATION 3,520,288 - 2,044 4,904 800 228,800 3,756,835 435,000 183,000 280,000 425,000 36,000 41,000 103,000 31,755 45,000 4,000 2,500 5,000 10,000 10,000 MANAGERS BUDGET RECOMMENDATION 3,520,2 88 2,044 - - 228,800 3,751,131 43S ,OOO 183,000 280,000 425 ,000 36,000 41,000 103,000 31,755 45 ,000 4,000 2,500 5,000 10,000 10,0 00 08 /24/2012 I SEWER FUND 2013 MANAGERS 2012 PROJECTED BUDGET BUDGET BUDGET FOR 2012 RECOMMENDATION RECOMMENDATION 50300 City Com uter Expense 9,912 8,180 10,000 50320 Office Su lies 1,664 989 2,000 50330 Postage 16,464 12,953 13,000 13,000 50340 Operating Supplies 16,105 15,297 16,000 16,000 50360 Maint -Build in s 6,000 2,537 6,000 6,000 50365 Maint -Plant 450,000 475,027 475,000 475 ,000 50390 Dues -Memberships-Subscr 1,250 1,357 1,500 1,500 50430 Gasoline and Oil 28,000 22,950 25,000 25,000 50440 Maint -Vehicles & E ui 25,080 25,000 25,000 50460 Uniforms 3,500 6,000 6 ,000 )0500 Depreciation 500,000 491,479 500,000 500,000 50510 Interest 425,000 572,824 575,000 50520 Rental-Other 5,000 249 500 50530 Bond Issue Expense 16,000 14,698 16,000 16,000 53010 Chemicals & Testing 332,000 303,862 315,000 315,000 55000 Legal Settlement -PCP Fees 6,000 8,000 8,000 TOTAL EXPENSES 3,505,260 3,546,098 3,605,255 3,605,255 EARNINGS FROM OPERATIONS 149,591 210,737 151,580 145 ,876 08 /24/2012 22