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Home My WebLink About07-10-2014 City Council Meeting MinutesSTATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Thursday, 10 July 2014. 6538 Present were Council President Jack Burrell, Councilmembers: Rich Mueller, Diana Brewer, Michael A. Ford, and Kevin Boone, Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Burrell called the meeting to order. The invocation was given by Marion E. Wynne and the Pledge of Allegiance was recited. Councilmember Brewer moved to approve minutes of the 23 June 2014, regular meeting; minutes of the 23 June 2014, work session; and minutes of the 23 June 2014, agenda meeting. Seconded by Councilmember Mueller, motion passed unanimously by voice vote. Mayor Kant addressed the City Council and stated the Fourth of July Celebration was "Second to None" and mentioned the 100 plus City staff members who made this happen. Mayor Kant announced Governor Bentley will be here August 16, 2014 for the Fairhoper's Community Park opening. He thanked Chief Ellis and the Volunteer Fire Department for their help with the fireworks. Councilmember Brewer addressed the City Council and mentioned the Ozone Tournament being hosted by Fairhope, July 18, 2014 through July 24, 2014. There are 16 teams in this tournament. She also mentioned one of Fairhope's Peanut Teams won second place. Councilmember Ford addressed the City Council and stated the Museum will have bus tours for the City on July 26, 2014. He mentioned that Mobile's fireworks show was 13 minutes; and Fairhope's fireworks show was 24 minutes. Councilmember Bonne addressed the City Council and said the amount of people in our town was mind boggling; and the Fourth of July Celebration was an outstanding event. Council President Burrell addressed the City Council and mentioned that he and Mayor Kant would be traveling to London for the Air Show. He assured everyone that they would put public funds to good use. 6539 10 July 2014 Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution , a resolution to reject all Bids for Manhole-Wet Well Rehabilitation 2014 (Bid No. 019-14). Seconded by Councilmember Ford, motion passed unanimously by voice vote . RESOLUTION NO. 2242-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive , and open bids for Manhole-Wet Well Rehabilitation 2014 for the Sewer Department (Bid Number 019-14) at 555 South Section Street in the City of Fairhope offices , Fairhope , Alabama. [2] At the appointed time and place , the following bids were opened and tabulated as follows : Please see attached Bid Tabulation for Manhole-Wet Well Rehabilitation 2014 for the Sewer Department [3] After evaluating the bid proposals with the required bid specifications, only two out of five potential bidders submitted bids. The lowest responsive bidder did not meet requirements and specifications; and the other bidder was not within the allotted budget. Therefore , we request that all bids be rejected for Manhole-Wet Well Rehabilitation 2014 (Bid No . 019-14). Adopted on this 1Oth day of July , 2014 Attest: 10 July 2014 CITY OF FAIRHOI'I! BID TAEIUI..A TION ANO llli!COMMENDA TION 1110 NO: 018-14 1110-: IICANHOLE-WETWI!LL lllliHABIUTAnON 201C •o OPENED: JUNE II, :MIC 2 :00 10-m. Bid Bond BIOIIOND 15UBMITTEO ••tow.at a&ctd.-"s nnpon• did not miNtt requtl"lld SJN:dftc.Uon:L 6540 d~fi a__ ...!...13.!J!.:L DllnlciP,Amt1, PU1"Ch.ii\I .. Man.1•r 6541 10 July 2014 Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection of Neel-Schaffer for Engineering Services for Traffic Control Upgrade at Five (5) Intersections 2014 (RFQ No . PS012-14); and hereby authorizes Mayor Timothy M. Kant to negotiate the fee schedule . Seconded by Councilmember Mueller, motion passed unanimously by voice vote. RESOLUTION NO. 2243-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council approves the selection of Neel- Schaffer for Engineering Services for Traffic Control Upgrade at Five (5) Intersections 2014 (RFQ No . PS012-14); and hereby authorizes Mayor Timothy M. Kant to negotiate the fee schedule . Adopted on this lOth day of July, 2014 Attest: Council President Burrell read Agenda Item Number 7; a resolution to award Bid for Disaster Debris Removal and Disposal2014 Contract (Bid No . 015-14). Dan Ames , Purchasing Manager, addressed the City Council and explained the bid process as well as the evaluation process . He stated the bidders were run by legal for past performance issues. Council President Burrell mentioned to the City Council we still have a one-year option on our current contract in the amount of $1 ,089 ,200.00. The resolution failed for lack of a motion. Councilmember Mueller moved to reject all Bids for Disaster Debris Removal and Disposal2014 Contract (Bid No. 015-14). Seconded by Councilmember Brewer, motion passed unanimously by voice vote . 6542 10 July 2014 Councilmember Mueller moved to add on the following resolution not on the printed agenda. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. Council President Burrell asked City Attorney Wynne to give his optruon on approving the second extension of the Pittman Contract. City Attorney Wynne commented that the last Council approved the contract and last year the first extension was adopted; and stated he saw no reason why this cannot be done again. Councilmember Brewer stated the County used I van as their benchmark; and this is a $684 ,000.00 savings . Both Councilmember Mueller and Council President Burrell stated this would be fiscally irresponsible no to authorize the second extension of the contract. Council President Burrell thanked City Clerk Hanks for preparing the resolutions prior to the meeting . After further discussion, Councilmember Ford introduced in writing, and moved for the adoption of the following resolution , a resolution authorizing Mayor Timothy M. Kant to execute the second extension of the Contract with Pittman Tractor Company , Inc. for Disaster Debris Removal and Disposal. Seconded by Councilmember Boone, motion passed unanimousl y by voice vote. RESOLUTION NO. 2244-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute the second extension of the Contract with Pittman Tractor Company , Inc. for Disaster Debris Removal and Disposal (Bid Number 009-12) for an additional one year as per the terms and conditions of the original contract, as needed after disaster, based on per unit cost as specified in Bid Tabulation. Adopted on this lOth day of July, 2014 Attest: 6543 10 July 2014 Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Timothy M. Kant is hereby authorized to expend up to $25,000.00 for Fairhope Public Pier Restroom Renovations 2014 (Project No. PW008-14). Seconded by Councilmember Mueller, motion passed unanimously by voice vote. RESOLUTION NO. 2245-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, AL that Mayor Timothy M. Kant is hereby authorized to expend up to $25,000 for Fairhope Public Pier Restroom Renovations 2014, Project No. PW008- 14. ADOPTED THIS THE lOTH DAY OF JULY, 2014 Attest: ~ City Clerk Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution to approve a One-time Lump Sum Payment for City Retirees as provided for by said Act 2014-429. The motion was seconded by Councilmember Ford. Council President Burrell explained that the Alabama Legislature passed this Act and it is random in nature. This one-time pay increase has been adopted in the past years . After further discussion, motion passed unanimously by voice vote. * * 6544 10 July 2014 RESOLUTION NO. 2246-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE ' FAIRHOPE, ALABAMA, that the City of Fairhope elects to come under the provisions of Act 2014-429 of the Regular Session of the Alabama Legislature. The City of Fairhope agrees to provide all funds necessary to the Employee's Retirement System to cover the cost of the one-time lump sum payment as provided for by said Act for those eligible employees retired and beneficiaries of deceased retirees from the City of Fairhope with the aforementioned increase being paid on or about September 30, 2014. ADOPTED THIS lOTH DAY OF JULY, 2014 Attest: City Clerk Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution that the old Sewer Plant generator, Unit #436: 1998 Detroit Diesel Generator 750KW is declared surplus and the Mayor and City Treasurer are hereby authorized and directed to dispose of personal property owned by the City of Fairhope by receiving bids and being sold to the highest bidder. The motion was seconded by Councilmember Boone. Council President Burrell commented that Volkert recommended declaring this item surplus and to get bids while it is still online. This will allow bidders to look at the generator in operations. After further discussion, motion passed unanimously by voice vote. * * 6545 10 July 2014 RESOLUTION NO. 2247-14 WHEREAS , the City of Fairhope, Alabama, has certain items of personal property which are no longer needed for public or municipal purposes ; and WHEREAS , Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property ; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FAIRHOPE, ALABAMA , AS FOLLOWS: SECTION 1. That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes, and is hereby declared surplus: Unit #436 , 1998 Detroit Diesel Generator 750KW, Serial# 392181 SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope, Alabama, described in Section 1, above , by receiving bids for such property. All such property shall be sold to the highest bidder, provided , however, that the City Council shall have the authority to reject all bids when , in its opinion , it deems the bids to be less than adequate consideration for the personal property. ADOPTED AND APPROVED THIS lOTH DAY OF JULY, 2014 ATTEST: ~~ City Clerk City Council reviewed an application for a Non-Profit Tax Exempt License (Alcoholic Beverage License) by James P. Lyle , III for The National Wild Turkey Federation, Inc., for the Eastern Shore Strutters Chapter Hunting Heritage Banquet, located at 161 North Section Street, Fairhope , Alabama on August 8, 2014 from 6:00 p.m. to 10 :00 p.m. Councilmember Brewer moved to approve the issuance of the license. Seconded by Councilmember Boone , motion passed unanimously by voice vote . 6546 10 July 2014 Councilmember Boone moved to add on the following resolution not on the printed agenda. Seconded by Councilmember Mueller, motion passed unanimously by voice vote. Councilmember Mueller introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection of Volkert, Inc ., as the Engineer of Record for TAP Grant -Multi Modal Project Trail from Rock Creek Drive to Highway 104); and hereby authorizes Mayor Timothy M. Kant to negotiate the fee schedule . Seconded by Councilmember Brewer, motion passed unanimously by voice vote . RESOLUTION NO. 2248-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council approves the selection of Volkert, Inc., as the Engineer of Record for TAP Grant -Multi Modal Project (Trail from Rock Creek Drive to Highway 104); and hereby authorizes Mayor Timothy M . Kant to negotiate the fee schedule. Adopted on this lOth day of July, 2014 Attest: ~4/lk City Clerk * * 6547 10 July 2014 Councilmember Brewer moved to adjourn the meeting. Seconded by Councilmember Mueller, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:35 p.m. ~~ City Clerk