HomeMy WebLinkAbout02-10-2014 City Council Meeting MinutesSTATE OF ALABAMA )(
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
6:00p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 10 February 2014.
6416
Present were Council President Jack Burrell, Councilmembers: Rich Mueller,
Diana Brewer, Michael A. Ford (arrived at 6:16 p.m.), and Kevin Boone, Mayor
Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Burrell called the meeting to
order. The invocation was given by Reverend Ryan Cramer, Pastor of St. Paul's
Lutheran Church, and the Pledge of Allegiance was recited. Councilmember Brewer
moved to approve minutes ofthe 23 January 2014, regular meeting; minutes ofthe 23
January 2014, work session; and minutes of the 23 January 2014, agenda meeting.
Seconded by Councilmember Mueller, motion passed unanimously by voice vote.
Mayor Kant addressed the City Council regarding the following items:
1) All City employees were thanked for their dedication through the
ice storm.
2) Holley MacKeller is his appointment for the Planning
Commission.
3) AHEPA finally received the van today and residents said thank
you.
4) Arbor Day is this Saturday and begins at 10:00 a.m. Jennifer
Fidler, Public Works Director, said the poster contest winners and
the treasured trees would be announced; and there will be a tree
give away.
5) The Haven will have their dog parade on Sunday, February 23,
2014 at 2:30p.m.
6) Movie was shot in town and merchants were complaining. Staff
will look at the pros and cons, then come back with an ordinance to
set rules for these events.
Colleen Martin and Jill Everson, co-chairs for the Spring Fever Chase,
addressed the City Council regarding Agenda Item No.5, a resolution to authorizing
Mayor Kant to execute a contract between the City of Fairhope and Thomas Hospital
for use of the City facilities, including streets and parks, depending on availability
and permission from the Rental Facilities Manager to help put on health related
programs, meetings, and programs affiliated with Thomas Hospital. They both
thanked the City for its support and stated this was the 36th annual spring fever chase.
6417
10 February 2014
Councilmember Brewer addressed the City Council regarding the Education
Advisory Committee who just recently bumped up its membership from six to nine
members. She said Wednesday the EAC will meet to review applications and
hopefully make an appointment at the next City Council meeting.
Council President Btirrell addressed the City Council and stated he was at the
Alabama League of Municipalities last week and mentioned the intersection of
Fairhope Avenue and Highway 181. He also mentioned the planters to be placed on
Greeno Road. He stated we need to involve COPA in the public arts and we need to
meet with Mr. Swanzy to look at the possibility of art in the round abouts. He said
that Councilmember Brewer said that we need more marketing of the City of
Fairhope. Council President Burrell also brought up the films in downtown and
found out the City closed streets from citizens.
Council President Burrell said he received a telephone call from the Fairhope Pirates
Booster regarding "Pirate Nation" live. The provider for online broadcasting will be
chosen by the Alabama High School Association. They will hire the people to film
and then charge a fee for viewing. We need to alert our State representatives that this
is wrong.
Councilmember Brewer introduced in writing, and moved for the adoption of
the following resolution, a resolution authorizing Mayor Kant to execute a contract
between the City of Fairhope and Thomas Hospital for use of the City facilities,
including streets and parks, depending on availability and permission from the Rental
Facilities Manager to help put on health related programs, meetings, and programs
affiliated with Thomas Hospital, throughout the year in the Fairhope community,
schools or at the hospital facilities. Seconded by Councilmember Boone, motion
passed unanimously by voice vote.
*
*
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6418
10 February 2014
RESOLUTION NO. 2175-14
WHEREAS, Thomas Hospital serves a public purpose and the health education that
the Thomas Hospital gives the City of Fairhope is a public service; and,
WHEREAS, We, Thomas Hospital, agree to work with the Mayor, and /or his
agent(s), to promote the City of Fairhope and to contribute time, employees, and other
resources putting on health related programs, meetings and programs affiliated with
Thomas Hospital, throughout the year in the Fairhope community, schools or at the
hospital facilities. Many events, schools, and Fairhope programs are sponsored by
Thomas Hospital. The Thomas Hospital Auxiliary provides hours of service to the
hospital that benefit Fairhope citizens; and
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to
execute contract between the City of Fairhope and Thomas Hospital for use of the
City facilities (rental and cleaning fees), including streets and parks, depending on
availability and permission from the Rental Facilities Manager; but they would be
responsible for any incidentals, damages, or security if necessary.
ADOPTED this lOth day ofFebruary, 2014
ATTEST:
~,fli~J / ~~c
City Cler
Councilmember Mueller introduced in writing, and moved for the adoption of
the following resolution, a resolution that certain are declared surplus and the Mayor
and City Treasurer are hereby authorized and directed to dispose of personal property
owned by the City of Fairhope by receiving bids and being sold to the highest bidder.
Seconded by Councilmember Brewer, motion passed unanimously by voice vote.
6419
10 February 2014
Councilmember Ford addressed the City Council and apologized for being late.
RESOLUTION NO. 2176-14
WHEREAS , the City of Fairhope , Alabama, has certain items of personal property
which are no longer needed for public or municipal purposes; and
WHEREAS , Section 11-43-56 of the Code of Alabama of 1975 authorizes the
municipal governing body to dispose of unneeded personal property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
FAIRHOPE, ALABAMA, AS FOLLOWS:
SECTION 1. That the following personal property owned by the City of Fairhope,
Alabama, is not needed for public or municipal purposes, and hereby declared
surplus :
[SEE ATTACHED LIST OF EQUIPMENT]
SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed
to dispose of the personal property owned by the City of Fairhope , Alabama,
described in Section 1, above , by receiving bids for such property. All such property
shall be sold to the highest bidder, provided , however, that the City Council shall
have the authority to reject all bids when , in its opinion , it deems the bids to be less
than adequate consideration for the personal property.
ADOPTED AND APPROVED THIS lOTH DAY OF FEBRUARY, 2014
ATTEST:
~ City Clerk
10 February 2014
DATE:
TO:
FROM:
SUBJECT:
January 23, 2014
Lisa Hanks, City Clea
City of Fairhope
7~J ,¥.~ Jo";~ H. Patties, Chief
Faimope Police Department
Request to be added to City Council Agenda
City Items for Surplus
6420
~ease find below a list of items that I would like to have placed in ltle City of FaJrhope's annual
sealed bid auction:
2-Crates of Military Truck Parts
3-Mililary true!< transfer eases
1-Mllitary true!< tire jack
3-115 HP. Yamaha Four Strike Outboard motors
2-Evinrude Boat Outboard motors
1-2.4 Volt Military Truck jump box
2-Pallels of Military tent frames
2-<::rates of mls.e . tools
6-Truck seats
Misc. Car parts
1-Pallet of old light bars
3-Prisoner partitions for Fon:l Crown Victoria and 7 gun rack$
1-Pallet of Jawto of Life and ram tools wiltl hydraulic pump
2-Boxes of Old MPH lndustnes X Band Radars
1-HDD DVD Disc player
&.call monitor speakers
1-Box of mllkery fuel can nozzle$
1-Box of green coveralls
2-PaiiKt of old inoperative VHS ln..Car video s)'Slems
1-Stencil Maker
4-Military Field Desks
4-Metal shelveto
2-Vehicle Putoh bumpers
7-Palrs of Military boots
1-Pallet of old broken radios end sirens
1-Military Tow Bar
1-Trucfl tire balancing machine
1-Pallet of cardboard storage tubes
Councilmember Brewer introduced in writing, and moved for the adoption of
the following resolution, a resolution to award bid for sludge removal services for the
Waste Water Treatment Plant (Bid No. 005-14). Seconded by Councilmember
Mueller, motion passed unanimously by voice vote.
6421
10 February 2014
RESOLUTION NO. 2177-14
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1] That the City of Fairhope did request, receive, and open bids for Sludge Removal
Services for the Waste Water Treatment Plant (Bid Number 005-14) at 555 South
Section Street in the City of Fairhope offices, Fairhope, Alabama.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
Sludge Removal Services for the Waste Water Treatment Plant
[3] After evaluating the bid proposals with the required bid specifications, Green
South Solutions LLC, with the total bid proposal of $85.00 per cubic yard, is now
awarded the bid for Sludge Removal Services for the Waste Water Treatment Plant.
Adopted on this lOth day ofFebruary, 2014
Attest:
10 February 2014
CJTY 0 FFAJRHO Pf
BIOTAS& Rf:COMMtfliDATION
BID NO : OOS-14
BID NAME : SLUDGE REMOVAL SERVICE.S
Bill OPCN EO: JANUARY 23, 2014
Note · Bid Bond 5" lnot required on less than $10 000) I
Bid Proposal
Executed/
Sigr~ed I
VENDOR Notarized
'Naslequip No Bid
...........
Green South SOkltlons , LLC yes
Merr~ Bros .lrx: No RcsponsY
.Am,, ican Environlllllltal lrl:. No Rsspo.1se
Energy T edlnicli Services , Llf. NQ Response
Srr1th Industries No Rt:spunsc
Bid Price PER
BID ~OND Addenda CUBICYIIRD
No Bid No Bid NO Did
yas yes S65 .00
No Res~onoo No Response No Response
No Ro&pon:;c NO Rcspuu~o No Response
No Response No Response No RaspOiisc
No Response No Response No Response
·-~ecommendabon: Award bid to Green South Solutions, LLC in th!! amount of $85 .00 per cubic yard
Din McCn;~ry
Super l nlend~nt Dl Water & Sewer De pt.
To the best of my koowledge this is an ac~urate Bid Tabulation
~~ c~_ ...LJl:l.J!l...
Diniel P. Ames
Purchasing Manager
6422
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution to purchase cell phone devices and service for
the Police Department with an annual cost of $19,063.80. Seconded by
Councilmember Ford, motion passed unanimously by voice vote.
6423
10 February 2014
RESOLUTION NO. 2178-14
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1] That the City of Fairhope has voted to purchase Cell Phone Devices and Service
for the Police Department and the type of equipment needed is on the Alabama State
Department of Purchasing bid list and therefore does not have to be let out for bid;
and
[2] The following 1s the Alabama State Department of Purchasing contract
information:
Bid Number: T-301
Annual Cost for Equipment/Service
(3 Smartphones and 35 Mifi Devices)
Contract Number: 40111 01
$ 19,063.80
Adopted on this lOth day ofFebruary, 2014
Attest:
~:.~
City Clerk
Councilmember Brewer introduced in writing, and moved for the adoption of
the following resolution, a resolution to purchase annual servicing and NFPA 1911
Inspections of Fire Trucks from Sunbelt Fire, Inc., as Sole
Source Distributor and Service Provider for E-One products and Hale Pumps for our
region, with a cost of $21,964.76. Seconded by Councilmember Boone, motion
passed unanimously by voice vote.
6424
10 February 2014
RESOLUTION NO. 2179-14
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope has voted to purchase Annual Servicing and NFPA 1911
Inspections of Fire Trucks for the City Fire Stations from Sunbelt Fire, Inc., as Sole
Source Distributor and Service Provider for E-One products and Hale Pumps for our region;
and authorizes procurement based on the option allowed by the Code of Alabama
197 5, Section 41-16-51 ( 13): "Contractual services and purchases of commodities for
which there is only one vendor or supplier and contractual services and purchases of
personal property which by their very nature are impossible to award by competitive
bidding."
The cost will be $21,964.76 which includes $11,294.76 for Servicing and $10,670.00
for Inspections.
Adopted on this lOth day of February, 2014
Attest:
City Council reviewed an application for a Non-Profit Tax Exempt License
(Alcoholic Beverage License) by Teddy J. Faust, Jr. for Fairhope Sunset Rotary Club
Charity, Inc., for the Fairhope Barbecue and Brew located on the North West comer
of Greeno Road and Volanta Avenue, Fairhope, Alabama on March 8, 2014 from
10:00 a.m. to 5:00p.m. Councilmember Brewer moved to approve the issuance of
the license. Seconded by Councilmember Mueller, motion passed unanimously by
voice vote.
6425
10 February 2014
Councilmember Mueller moved to appoint Colonel Scherry Douglas to the
Personnel Board for a 5 year term. The term will expire in February 2019. Seconded
by Councilmember Brewer, motion passed unanimously by voice vote.
Paul Ripp, 22985 High Ridge Road, addressed the City Council regarding his
handout and questioned transparency. He mentioned a piece of property will take
away an opportunity for the City. He also questioned accountability, BP issues, and
once again brought up a letter and the Mayor's signature. Mayor Kant replied yes
that is my signature and this was already answered in a Power Point Presentation
previously presented to the City Council. Councilmember Ford asked Mr. Ripp, "Do
you have anything good to say! You are the only one who said our purchase of the
Dyas property was not good and against the purchase." Councilmember Boone said
"you are the only one who sees that; and you said we are going to be indicted."
Council President Burrell said the merit raises were included in the salary totals; the
Utility Fund being reduced by $3.0 million was not accurate and the money used was
from an account with several accounts; paying off the GOW 2009 saved the City
$315 ,000; and we will pay back the $5.7 million plus another $2.5 or $2.6 million
back in our Treasury.
Councilmember Boone moved to adjourn the meeting. Seconded by
Councilmember Brewer, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 6:50 p.m.
~Lk ~~Mc
City Cler