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HomeMy WebLinkAbout10-27-2014 City Council Meeting MinutesSTATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council , City of Fairhope, met in regular session at 6:00p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope , Alabama 36532 , on Monday, 27 October 2014 . 6597 Present were Council President Jack Burrell , Councilmembers: Rich Mueller, Diana Brewer, Michael A. Ford , and Kevin Boone, Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Burrell called the meeting to order. The invocation was given by Reverend Matt McCollum, Pastor of Trinity Presbyterian Church, and the Pledge of Allegiance was recited. Councilmember Brewer moved to approve minutes of the 13 October 2014 , regular meeting; minutes of the 13 October 2014, work session; and minutes of the 13 October 2014 , agenda meeting . Seconded by Councilmember Mueller, motion passed unanimously by voice vote. Mayor Kant addressed the City Council and thanked all of the veterans for serving in the military for all of us. He mentioned Fairhope High School football team are District Champs and will have home field advantage in the playoffs; and they are the only team undefeated in the 7-A Class. Sherry Sullivan , Director of Community Affairs and Recreation, addressed the City Council and briefly went over the upcoming events for the City of Fairhope: Fall Market, Angel Ride at Oak Hollow this weekend , Fairhope High School football game this Friday, Fairhope Film Festival on November 7, 2014 weekend, Veterans Day Parade on November 8th , Veterans Day Ceremony on November 11th, and on November 13,2014 will be Tree Lighting Ceremony. The following individuals addressed the City Council during Public Participation for Agenda Items: 1) Stephanie Reeves, President of the Downtown Merchants Association, addressed the City Council regarding Agenda Item Number 19; the resolution authorizing Mayor Timothy M. Kant to execute a Contract between the City of Fairhope and the Downtown Fairhope Business Association for an appropriation of $20 ,000 to advertise and promote the City of Fairhope. Ms. Reeves said their goal is to help Fairhope not just the Central Business District; and making Fairhope thriving for tourist not just citizens. She mentioned the annual movie, Girls Night Out, and the Fairhope Visitors Guide. Ms. Reeves thanked the City for its support. 6598 27 October 2014 Councilmember Brewer addressed the City Council and commented there is a lot of opportunity in our community; and gave a "shout out " to all of our volunteers. Councilmember Ford addressed the City Council and said the Recreation Board and Recycling Committee are doing a good job. He congratulated Clarence Bishop for being Fairhope 's Veteran ofthe Year. Council President Burrell addressed the City Council and thanked everyone for all they did during the Comprehensive Plan Town Meetings. He thanked all of the veterans; and thanked Councilmember Mueller who is a U . S. Navy Veteran and Councilmember Ford who is aU. S. Army Veteran. Jim Jeffries and Sherry Sulli van addressed the City Council regarding this year 's "Veteran of the Year." Ms. Sullivan explained the process of selecting the Veteran of the Year. Mr. Jeffries recognized the former Veterans of the Year. He stated there are three criteria for selecting: exemplary military service, continued service to veterans , and service to the community. He commented that Veterans Day originated in Alabama ; and we have the highest per capita of veterans with 8 percent. Mr. Jeffries announced Clarence H. Bishop as the City of Fairhope 2014 Veteran of the Year. Mr. Jeffries read excerpts from the following: Fairhope 's Veteran of the Year for 2014 is a man well known in Baldwin County and beyond . Clarence H. Bishop is a fourth generation resident of the Eastern Shore whose family moved here in the late 1800s to farm-and farming is still in Bishop 's family. He and his wife , Sandra, own B&B Pecans , an operation that grew from its original five acres in 1956 to one hundred acres and more than 2,000 pecan trees today. In early 1953 , a few years after he graduated from Fairhope High School , Bishop was drafted into the Army; after Basic Training at Fort Jackson , South Carolina, he found himself on a troop ship heading to Korea with 5,000 other men . In Korea, he was assigned as part of SCARWAF (Special Category Arm y Reassigned with Air Force) and served with the 366th Engineers Aviation Battalion. "Every place I was stationed , I was in Headquarters Company, including Basic Training," Bishop recalls . "In Basic , I was an acting corporal and was squad leader over about fifteen men ." ln Korea, Bishop was in charge of obtaining parts for the battalion. "Anything they needed, I could get. I met a lot of interesting people, but I didn 't like being that far away from home . They wanted to send me to Officers Candidate School , but I wasn 't interested." 6599 27 October 2014 After thirteen months in Korea, Bishop returned to the U .S . and was stationed at Camp Chafee near Fort Smith , Arkansas. He was discharged in March 1955 , and remained in the Army Reserve unti I 1961. He is a I ifetime member of the VFW and American Legion. Among Bishop's most proud pos sessions is a medal awarded to veterans on the 50th anniversary of the Korean War. "It has the American and Korean flags on it. It was nice recognition for all the veterans ." One month after his discharge in 1955 , Bishop married his high school sweetheart, Sandra Brown , and opened B&B Pecans. "All the time I was in Korea, I had my paychecks sent to my mother. She saved the money and bought five acres of land for me-paid $325 per acre for it , if you can believe that ." Bishop started B&B Pecans in partnership with his wife 's father , Calvin Brown. Besides running a successful business , Bishop served as a Baldwin County Commissioner for twelve years is a Paul Harris Fellow with the Rotary Club of Fairhope and a past president and charter member of the Alabama Pecan Grower's Association , where he was the initial inductee into the Hall of Fame . Currently, he is president of South Eastern Pecan Grower's Association . Bishop also played a role in bringing Thomas Hospital to Fairhope. "They asked me to be part of the board when they started , and except for the years I was on the County Commission , I've been on the board ever since. It was difficult to get the certificate of need , to get doctors to commit, and to get funding , but eventually it all came together. We never dreamed it would grow as it has over the years ." The push to build the hospital began in 1958 . It opened as a 36-bed facility in 1960. Bishop was nominated for Veteran of the Year by the Executive Committee of the American Legion Eastern Shore Post 199. "Mr. Bishop served his country honorably, is a tireless advocate of American Legion programs and has made many civic contributions," wrote Jim Jeffries , committee chairman. "It was a big surprise and an honor to be named Veteran of the Year," Bishop said. "I know there are others more worthy of the honor, but I truly believe in the military and in the work of the American Legion and the VFW." Clarence and Sandra Bishop are the parents of three children: Mona, a retired teacher; Doug, retired from Scott Paper Company ; and Ross , a family physician in Daphne. They have twelve grandchildren and thirteen great-grandchildren , most of who live in Baldwin County . Mordecai "Mawk" Arnold, 2012 Veteran of the Year, addressed the City Council and thanked Mayor Kant , the City Council , and all involved for putting on Veteran of the Year. He said it helps with appreciating veterans all over. 6600 27 October 2014 A Public Hearing was held as advertised on a proposed ordinance to Amend Zoning Ordinance No . 1253. Councilmember Mueller introduced in writing an ordinance to rezone the property of Julius Wall from R-4 Low Density Multi-Family to R-2 Medium Density Single-Family Residential District. This property is generally located at the northwest comer of Grand A venue and Bon Secour A venue, Fairhope , Alabama. Parcel contains 0.9 acres more or less; 05-46-03-37-0 -003- 046.000. The Planning Commission gave a favorable recommendation of this ordinance. Council President Burrell read the proposed ordinance. Planning Director Jonathan Smith briefly explained the proposed ordinance . Council President Burrell opened the Public Hearing at 6:24 p.m. No one present opposed the proposed ordinance , the Public Hearing closed at 6:24p.m. Due to lack of a motion for immediate consideration , this ordinance will layover until the November 10 , 2014 City Council meeting . Councilmember Brewer moved for final adoption of Ordinance No. 1523, an ordinance to Amend Zoning Ordinance No. 1253 , an ordinance to amend the Planned Unit Development (PUD) for Fairfield Phase VI , specifically Lot 18 , (Ordinance No . 1362); the property of Fortuna Investments , LLC . This property is located at the northeast comer of the intersection of County Road 44 (a.k.a Twin Beech Road) and Boothe Road, Fairhope , Alabama. Parcel ID No. 46-05-21-0-000 -031.186. (Introduced at the October 13 , 2014 City Council Meeting) Seconded by Councilmember Mueller, motion for final adoption passed by the following voice votes: AYE-Burrell , Mueller, Brewer, Ford , and Boone. NAY-None. Councilmember Boone introduced in writing , and moved for the adoption of the following resolution , a resolution authorizing Mayor Timothy M. Kant to execute a Contract between the City of Fairhope and the Baldwin Pops for use of the City facilities to help advertise and promote the City of Fairhope; and to provide free concerts yearly for the residents of Fairhope , also performs at the City's July 4th celebration, the Founder 's Day Concert , and when available participates in the Veteran Day parade. Seconded by Councilmember Ford , motion passed unanimously by voice vote. * * 6601 27 October 2014 RESOLUTION NO. 2273-14 WHEREAS, the Baldwin Pops serves a public purpose and the publicity that the Baldwin Pops gives the City of Fairhope is a public service; and, WHEREAS, We, the Baldwin Pops, agree to work with the Mayor, and /or his agent(s), to advertise and promote the City of Fairhope; and to provide free concerts yearly for the residents of Fairhope, also performs at the City's July 4th celebration and the Founder's Day Concert and when available participates in the Veteran Day parade; and BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute contract between the City of Fairhope and the Baldwin Pops for use of the City facilities depending on availability and permission from the Rental Facilities Manager (allow them to meet twice each month at the Civic Center and store items if necessary); and resources including personnel, but not security after normal business hours. ADOPTED this 27th day of October, 2014 Ti ATTEST: Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute a Contract between the City of Fairhope and Thomas Hospital for use of the City facilities to help put on health related programs, meetings, and programs affiliated with Thomas Hospital, throughout the year in the Fairhope community, schools or at the hospital facilities. Seconded by Councilmember Boone, motion passed unanimously by voice vote. 6602 27 October 2014 RESOLUTION NO. 2274-14 WHEREAS, Thomas Hospital serves a public purpose and the health education that the Thomas Hospital gives the City of Fairhope is a public service; and, WHEREAS, We , Thomas Hospital , agree to work with the Mayor , and /or his agent(s), to promote the City of Fairhope and to contribute time, employees , and other resources putting on health related programs , meetings and programs affiliated with Thomas Hospital, throughout the year in the Fairhope community, schools or at the hospital facilities. Many events , schools , and Fairhope programs are sponsored by Thomas Hospital. The Thomas Hospital Auxiliary provides hours of service to the hospital that benefit Fairhope citizens ; and BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , that Mayor Timothy M. Kant is hereby authorized to execute contract between the City of Fairhope and Thomas Hospital for use of the City facilities (rental and cleaning fees), including streets and parks , depending on availability and permission from the Rental Facilities Manager ; but they would be responsible for any incidentals , damages , or security if necessary. ADOPTED this 27th day of October, 2014 ATTEST : Councilmember Boone introduced in writing , and moved for the adoption of the following resolution , a resolution authorizing Mayor Timothy M. Kant to sign a Contract between the City of Fairhope and the Mobile Bay National Estuary Program for an appropriation of $5 ,000.00 to support expanded activities related to Storm- water education and watershed management. Seconded by Councilmember Brewer, motion passed unanimousl y by voice vote. 6603 27 October 2014 RESOLUTION NO. 2275-14 WHEREAS, a contract shall be executed between the City of Fairhope and the Mobile Bay National Estuary Program, making an appropriation of $5,000.00 to support expanded activities related to Stormwater education and watershed management. The Mobile Bay National Estuary Program recently partnered with the City of Fairhope for the Volanta Gulley Watershed Management Plan and projects at the Fairhope ball fields, Dog Park, and Jasmine Park. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2014 and ending 30 September 2015; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made in the total amount of $5,000.00 from the Utility Funds. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, THAT Mayor Timothy M. Kant is hereby authorized to sign a contract between the City of Fairhope and the Mobile Bay National Estuary Program. DULY ADOPTED THIS 27TH DAY OF OCTOBER, 2014 Attest ~L isaA. a s, MC City Cle Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution , a resolution authorizing Mayor Timothy M. Kant to execute a Contract between the City of Fairhope and the Alabama Coastal Foundation for an appropriation of$5,000.00 to support the Smart Walks. Seconded by Councilmember Boone, motion passed unanimously by voice vote. 6604 27 October 2014 RESOLUTION NO. 2276-14 WHEREAS, a contract shall be executed between the City of Fairhope and the Alabama Coastal Foundation, making an appropriation of $5,000.00 to help people shape their communities to be vigorous , healthy , and flourishing for generations to come by implementing a model Walking School Bus program that can positively reduce the soaring rate of childhood obesity by giving parents a supportive solution for assisting their children with walking to school instead of taking a bus or riding in a car. WHEREAS , the Alabama Coastal Foundation will continue its monthly Smart Walks to area schools that involves over 100 students and an equal number of parents and grandparents. The Smart Walk program has been a success . WHEREAS, the outcome the program will achieve is to have a significant percentage of students participate in the daily Walking School Program and the establishment of a model for use with other schools. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2014 and ending 30 September 2015 ; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made in the total amount of $5 ,000.00 from the Utility Funds. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, THAT Mayor Timothy M. Kant is hereby authorized to sign a contract between the City of Fairhope and the Alabama Coastal Foundation. DULY ADOPTED THIS 27TH DAY OF OCTOBER, 2014 Mayor Attest ~ttL City Cler 6605 27 October 2014 Councilmember Ford introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute a Contract between the City of Fairhope and Ecumenical Ministries Incorporated for an appropriation of $10 ,000.00 to support the needs of Fairhope residents. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. RESOLUTION NO. 2277-14 WHEREAS , in Fairhope , Alabama, Ecumenical Ministries Incorporated (EMI) is a public, non-profit, non-denominational , United Way social service agency; and, WHEREAS, EMI's mission is to improve the quality of life in Baldwin County by meeting basic needs , encouraging personal growth, effecting social and economic justice and celebrate our common life; and , WHEREAS , EMI provide services to the socio-economic and those in cns1s situations and have no place to tum for help on the Eastern Shore , including Fairhope and South Baldwin County. The services rendered include: • Emergency Aid -Direct assistance for medical , food, utilities , rent , clothing, child care , transportation and other emergency needs . • Meals on Wheels (MOW 'S)-Volunteer 's deliver nutritious , warm meals six days a week. Meals are subsidized based on need and funding - Fairhope area has nine routes . • Home Repair -These projects include plumbing, electrical work, rebuilding floors , installing windows and doors , roofing, building wheelchair ramps and more. This program is for the elderly and disabled. • Food Pantry -Our pantries provide a week 's supply of food based on the size ofthe family and their situation. • Prescription Assistance -This program allows under-insured and non- insured persons to receive life sustaining medications at reduced or no cost through pharmaceutical companies indigent care program. EMI also provide prescription assistance through the Ozanam Charitable Pharmacy in Mobile . 6606 27 October 2014 • Church-based Community Organizing -This program empowers poor and moderate income families to participate effectively in our democratic system and allow community members the opportunity to address the issues affecting their lives : paved streets, lighting, sewage, recreation and drainage. • EMMY ' S Thrift Shop -Through our emergency aid center vouchers are given at no cost. With these vouchers, people can receive such items as appliances , furniture , clothing, etc. WHEREAS, Ecumenical Ministries Incorporated has served Fairhope residents since 1969 on a continuous basis and successfully demonstrated the capacity to operate a neighborhood based on social service agency improving countless lives. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE, ALABAMA, that Mayor Timothy Kant is hereby authorized to establish a contract for services between the City of Fairhope and Ecumenical Ministries Incorporated to appropriate the sum of $10,000.00 to be used for the needs of Fairhope residents. APPROVED THIS THE 27TH DAY OF OCTOBER, 2014 ATTEST: ~L isa A. Hank , C City Cl rk Councilmember Boone introduced in writing, and moved for the adoption of the following resolution , a resolution authorizing Mayor Timothy M. Kant to execute a Contract between the City of Fairhope and the Eastern Shore Chamber of Commerce for an appropriation of $6 ,000 .00 to advertise and promote the City of Fairhope . Seconded by Councilmember Ford , motion passed unanimously by voice vote. 6607 27 October 2014 RESOLUTION NO. 2278-14 WHEREAS, the Eastern Shore Chamber of Commerce serves a public purpose and the publicity that the Eastern Shore Chamber of Commerce gives the City of Fairhope is a public service; and, WHEREAS, We, the Eastern Shore Chamber of Commerce, agree to work with the Mayor, and/or his agent(s), advertise (regionally and nationally) and promote the City of Fairhope and to enhance City revenues through economic development including sales & use taxes, lodging taxes , business licenses, etc.; and to provide public arts and crafts for residents and visitors through its annual arts and crafts festival. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , that the Mayor Timothy M. Kant is hereby authorized to enter into a contract with the Eastern Shore Chamber of Commerce to promote the City of Fairhope. The contract shall be for one year, 1 October 2014 -30 September 2015, but may be canceled at any time. The contract shall call for a one-time payment to the Eastern Shore Chamber of Commerce in the total amount of $6,000.00 from the Utility Funds, for the one year term. ADOPTED this 27th day of October, 2014 ATTEST: ~~L ~~MC City CleriC Councilmember Mueller introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute a Contract between the City of Fairhope and the Fairhope Film Festival for an appropriation of $10,000.00 to help bring sustained economic growth from the film industry to the Alabama Gulf Coast through its Fairhope Film Festival. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. 6608 27 October 2014 RESOLUTION NO. 2279-14 WHEREAS, a contract shall be executed between the City of Fairhope and the Fairhope Film Festival, making an appropriation of $10,000.00, to help bring sustained economic growth from the film industry to the Alabama Gulf Coast through its Fairhope Film Festival. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2014 and ending 30 September 2015; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made in the total amount of $10,000.00 from the Utility Funds. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, THAT Mayor Timothy M. Kant is hereby authorized to sign a contract between the City of Fairhope and the Fairhope Film Festival. DULY ADOPTED THIS 27TH DAY OF OCTOBER, 2014 Attest ~~ City Cler Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to sign a Contract between the City of Fairhope and the Fairhope-Point Clear Rotary Youth Club for an appropriation of $55 ,000 .00 to help subsidize an employee to manage and operate the Fairhope-Point Clear Rotary Youth Club facility. Seconded by Councilmember Boone, motion passed unanimously by voice vote. 6609 27 October 2014 RESOLUTION NO. 2280-14 WHEREAS, the Fairhope-Point Clear Rotary Youth Club serves a public purpose and the programs and activities that the Fairhope-Point Clear Rotary Youth Club gives the City of Fairhope are a public service ; and , WHEREAS, the Fairhope-Point Clear Rotary Youth Club , agrees to work with the Mayor, and /or his agent(s), to better meet the needs of our community 's youth through programs and activities ; i.e. quality after school and summer programs which is an absolute necessity for our community . WHEREAS, the term of said contract shall be for one (I) year, beginning 1 October 2014 and ending 30 September 2015 ; but the contract shall be cancelled at any time upon notice. WHEREAS , payment shall be made quarterly in the amount of $13 ,750.00 from the Utility Funds ; or $55 ,000.00 annually , until contract either expires or is cancelled. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute contract between the City of Fairhope and the Fairhope-Point Clear Rotary Youth Club to support the programs and activities to better serve our community and its youth by helping subsidize an employee to manage and operate the Fairhope-Point Clear Rotary Youth Club facility and for facility maintenance. ADOPTED this 27th day of October, 2014 ATTEST: ISaA:I1k~Mc City Clerk Councilmember Ford introduced in writing , and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute a Contract between the City of Fairhope and the Fairhope Pirate Booster Club, Inc. for an appropriation of $35 ,000.00 to assist in the construction of a new multi-purpose facility. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. 6610 27 October 2014 RESOLUTION NO. 2281-14 WHEREAS, a contract shall be executed between the City of Fairhope and the Fairhope Pirate Booster Club, Inc., making an appropriation of $35,000.00 to be used to assist in the construction of the new multi-purpose facility located on the campus of Fairhope High School; an indoor training facility that will improve our students physically, preparing them for today's scholastic competitions while creating healthy lifestyles that will serve them a lifetime. This will improve athletic programs in public schools attended by Fairhope students and fund capital projects for those schools not furnished by the Baldwin County Board of Education. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2014 and ending 30 September 2015; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made quarterly in the amount of $8,750.00 from the Utility Funds; or $35,000.00 annually, until contract either expires or is cancelled. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, THAT Mayor Timothy M. Kant is hereby authorized to sign a contract between the City of Fairhope and the Fairhope Pirate Booster Club, Inc. DULY ADOPTED THIS 27TH DAY OF OCTOBER, 2014 Attest ~ .. ~-isa A. anks, MC City Clerk Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute a Contract between the City of Fairhope and The Lighthouse, Baldwin County Family Violence Project, for an appropriation of $2,000.00 to support The Lighthouse domestic violence program and sexual assault program. Seconded by Councilmember Boone, motion passed unanimously by voice vote. 6611 27 October 2014 RESOLUTION NO. 2282-14 WHEREAS, The Lighthouse, Baldwin County Family Violence Project, is funded in part by the Law Enforcement/Traffic Safety Division of the Alabama Department of Economic and Community Affairs. The program currently has a full time Sexual Assault Counselor and a full time Sexual Assault Specialist and serves Baldwin ; and WHEREAS, The Sexual Assault Counselor works directly with adult victims of rape and sexual assault and their families/significant other providing assessment and counseling services; and WHEREAS , The Sexual Assault Specialist is responsible for recruiting, training, and coordinating volunteer advocates to respond to adult victims of rape and sexual assault in the crisis situation as requested by law enforcement or hospital emergency room staff. The Sexual Assault Specialist will also be involved in developing and implementing rape prevention programs throughout the county; and WHEREAS, there are several other service s provided by this program for sexually assaulted victims ; and WHEREAS, the Lighthouse provides a Domestic Violence Program were the following services are provided: • Twenty-four hour Crisis Line • Safe, Confidential shelter • Individual Crisis Counseling • Support Groups • Direct services provided to children while in the shelter • Court advocacy and accompaniment • Training on issues relating to domestic violence • Speakers Bureau • Elementary School Programs • Dating Violence Date Rape Program While the Lighthouse is excited to be in the position to offer these needed services for the residents of Baldwin County, the Lighthouse needs the support to continue to provide these and other services; and BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE, ALABAMA, that Mayor Timothy M . Kant is hereby authorized to execute a Contractual Agreement between the City of Fairhope and The Lighthouse , Baldwin County Family Violence Project, to support the Lighthouse domestic violence program and sexual assault program, in the total amount of $2 ,000 .00 . Attest: ~t$~ City Cle 6612 27 October 2014 Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution , a resolution authorizing Mayor Timothy M. Kant to execute a Contract with the Eastern Shore Art Center for use of City Facilities and for an appropriation of $20 ,000.00 for funds to support and sponsor the educational programs through The Art Center's Academy of Fine Arts. Seconded by Councilmember Boone , motion passed unanimously by voice vote. RESOLUTION NO. 2283-14 WHEREAS , a contract shall be executed between the City of Fairhope and the Eastern Shore Art Center for contract funding educational program s through the Academy and Community Outreach Program which provides art education and hands-on learning, on and off site , to all elements of our community: children , youth , adults , seniors , and special needs audiences , making an appropriation of $20 ,000.00 ; and WHEREAS , the Eastern Shore Art Center must continue First Friday Artwalk and all publicity as a community event; continue to provide summer art program for the Fairhope-Point Clear Rotary Youth Club (formerly known as the Bo ys and Girl s Club); and provide low cqst art classes for local youth and senior citizens ; and WHEREAS , the City of Fairhope approves the request from the Eastern Shore Art Center to use the streets (Section Street north of Magnolia to Oak Street and Oak Street to Bancroft and Equality) during their Outdoor Art Show, which is held during the annual Arts & Crafts Festival , to use the streets (Fairhope Avenue from Bancroft Avenue to Church Street and Section Street from De La Mare to Magnolia Avenue) for the 30th Grand Festival of Art in October; and requesting closure of the streets at 5:00p.m . on the Friday before the festival for set-up ; and security to be provided, after hours, by the Fairhope Police Department ; and WHEREAS , the term of said contract shall be for one (I) year, beginning I October 2014 and ending 30 September 20 15 ; but the contract shall be cancelled at any time upon notice ; and WHEREAS , payment shall be made quarterl y in the amount of $5 ,000.00 from the Utility Funds; or $20,000 .00 annually, until contract either expire s or is cancelled . BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, THAT Mayor Timothy M. Kant is hereb y authorized to sign a contract between the City of Fairhope and the Eastern Shore Art Center for funds to support and sponsor the educational programs through the Art Center's Academy for Fine Arts. DULY ADOPTED THIS 27TH DAY OF OCTOBER, 20 I 4 Attest ~~ City Cler . 6613 27 October 2014 Councilmember Boone introduced in writing , and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute a Contract between the City of Fairhope and the Downtown Fairhope Business Association for an appropriation of $20 ,000.00 to advertise and promote the City of Fairhope. Seconded by Councilmember Ford, motion passed unanimously by voice vote . RESOLUTION NO. 2284-14 WHEREAS , the Downtown Fairhope Business Association serves a public purpose and the publicity that the Downtown Fairhope Business Association gives the City of Fairhope is a public service; and , WHEREAS , We, the Downtown Fairhope Business Association agree to work with the Mayor, and/or his agent(s); advertise regionally and promote the City of Fairhope. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2014 and ending 3 0 September 2015 ; but the contract shall be cancelled at any time upon notice. WHEREAS, payment shall be made in the total amount of $20 ,000.00 from the Utility Funds. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE , ALABAMA that Mayor Timothy M. Kant is hereby authorized to sign a contract between the City of Fairhope and the Downtown Fairhope Business Association. DULY ADOPTED THIS 27TH DAY OF OCTOBER, 2014 Attest ~~ City Cler 6614 27 October 2014 Councilmember Brewer introduced in writing , and moved for the adoption of the following resolution , a resolution authorizing Mayor Timothy M . Kant to execute a Contract between the City of Fairhope and Baldwin County Economic Development Alliance for an appropriation of $10 ,000.00 to support economic development facilitation within the City of Fairhope. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 2285-14 WHEREAS, a contract shall be executed between the City of Fairhope and the Baldwin County Economic Development Alliance , Inc., making an appropriation of $10,000 .00 to assist with economic development facilitation within the City of Fairhope. The Baldwin County Economic Development Alliance , Inc. future goals are to work with the City to certify the Fairhope Airport Industrial Park as an Advantage Site and continue our recruiting efforts including potential Airbus suppliers. WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2014 and ending 30 September 2015 ; but the contract shall be cancelled at any time upon notice . WHEREAS , payment shall be made in the total amount of $10 ,000.00 from the Utility Funds. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to sign a contract between the City of Fairhope and the Baldwin County Economic Development Alliance , Inc . DULY ADOPTED THIS 27TH DAY OF OCTOBER, 2014 Attest ~-#41~ Lisa A Hanks , MMC City C erk 6615 27 October 2014 Councilmember Boone introduced in writing , and moved for the adoption of the following resolution , a resolution authorizing Mayor Timothy M. Kant to execute a Contract between the City of Fairhope and Thomas Hospital Foundation for use of the City facilities and for an appropriation of $50 ,000.00 to assist in the construction of the new Birth Center; to include an enhanced Special Care Nursery. Seconded by Councilmember Ford , motion passed unanimously by voice vote. RESOLUTION NO. 2286-14 WHEREAS , a contract shall be executed between the City of Fairhope and the Thomas Hospital Foundation, Inc ., making an appropriation of $50 ,000.00 to assist in the construction of the new Birth Center which will include an enhanced Special Care Nursery. This Special Care Nursery will allow babies who are currently transferred out of the county to stay local. A new Birth Center is both the community's and the hospital's most important need. WHEREAS , the term of said contract shall be for one (1) year, beginning 1 October 2014 and ending 30 September 2015 ; but the contract shall be cancelled at any time upon notice. WHEREAS , payment shall be made in the total amount of $50 ,000.00 from the Utility Funds. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, THAT Mayor Timothy M. Kant is hereby authorized to sign a contract between the City of Fairhope and the Thomas Hospital Foundation, Inc. DULY ADOPTED THIS 27TH DAY OF OCTOBER, 2014 Attest ~A~ City Cle k 6616 27 October 2014 Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution , a resolution authorizing Mayor Timothy M. Kant to execute a Contract with Volkert, Inc. for RFQ No. PSO 19-14, Construction, Engineering and Inspection (CE&I) Services for U.S. 98 and AL 104 Multi-Use Path; (Project No. PW010-014); with a cost not to exceed $50,000.00. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 2287-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute a Contract with Volkert, Inc. for RFQ No. PSO 19-14, Construction, Engineering and Inspection (CE&I) Services for U .S. 98 and AL 104 Multi-Use Path; (Project No. PW010-14); with a cost not to exceed $50 ,000.00. Adopted on this 27th day of October, 2014 Attest: _74//a..L ~anks,MMC City Clerk ------ Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution to Purchase Timekeeping Software System per the request of the IT Department for the City of Fairhope with a cost of $194,082.70 which includes two one-year each support services. The motion was seconded by Councilmember Mueller. Council President Burrell commented that the breakeven point is five years. After further discussion , motion passed unanimously by voice vote. * * 6617 27 October 2014 RESOLUTION NO. 2288-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope has voted to purchase Timekeeping Software System per the request of the IT Department for the City of Fairhope and the type of equipment needed is on the Alabama State Department of Purchasing bid list and therefore does not have to be let out for bid; and [2] The following is the Alabama State Department of Purchasing contract information: Bid Number: T -OOA Contract Number: 4012568 Timekeeping Software System $ 194,082.70 (Includes two-one-year each support services) Adopted on this 27th day of October, 2014 Attest: ~11/iL ~ailkS:MMC City Clerk Councilmember Brewer introduced in writing , and moved for the adoption of the following resolution, a resolution to Purchase Software Licenses per the request ofthe IT Department for the City of Fairhope with a cost of$35,918.48 . The motion was seconded by Councilmember Boone. Council President Burrell stated this is a savings of 18 percent off the list purchase price. After further discussion, motion passed unanimously by voice vote. 6618 27 October 2014 RESOLUTION NO. 2289-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope has voted to purchase Software Licenses per the request of the IT Department for the City of Fairhope and the type of equipment (licenses) needed is on the Alabama State Department of Purchasing bid list and therefore does not have to be let out for bid; and [2] The following is the Alabama State Department of Purchasing contract information: Bid Number: T-497 Contract Number: 4012464 Software Licenses $ 35,918.48 Adopted on this 27th day of October, 2014 Attest : ~-~ LiSaA.~ MC City Clerk' Councilmember Brewer introduced in writing , and moved for the adoption of the following resolution , a resolution authorizing Mayor Timothy M. Kant to execute a Warranty Deed for the City of Fairhope on the Fairhope Municipal Park property in order to place upon said property the restrictions required by ADECA pursuant to the Land and Water Conservation Fund Grant obtained by the City for improvements to said Municipal Park. Seconded by Councilmember Mueller, motion passed unanimously by voice vote . Council President Burrell said this is a requirement due to receiving a grant for Volanta Park. * 6619 27 October 2014 RESOLUTION NO. 2290-14 WHEREAS, the City of Fairhope, Alabama, acquired property from Ida L. Smith, unmarried , Esemena Robinson , unmarried , and Ravena Johnson and Allen Johnson, her husband, in 1963 , said deed being recorded in Deed Book 335 , pages 425-427 , in the Records of the Judge of Probate, Baldwin County, Alabama; and WHEREAS, the City has owned and maintained said property since said time and a portion of the property obtained in the aforementioned deed is used as a Municipal Park ; and WHEREAS, the City of Fairhope obtained a Land a Water Conservation Fund Grant from Alabama Department of Economic and Community Affairs ("ADECA") for improvements to said Municipal Park and through said Grant ADECA requires certain restrictions to be placed upon said property; and WHEREAS, all lands acquired or developed with L WCF assistance must be operated and maintained in perpetuity for public outdoor recreational use . Such lands cannot be converted to any other use without the written approval of the Secretary of the U.S. Department of the Interior and the Director of ADECA. The following "Limitation of Use" must be incorporated into the deed for land acquisition projects, land acquisition and development (combination) projects , development projects, and conversions ; and WHEREAS, the City of Fairhope desires to place upon the Municipal Park portion of said property the restrictions required by ADECA and in order to do so is hereby executing this instrument in order to place upon the herein described real property the restrictions required by said grant; and BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute a Warranty Deed for the City of Fairhope on the Fairhope Municipal Park property in order to place upon said property the restrictions required by ADECA pursuant to the Land and Water Conservation Fund Grant obtained by the City for improvements to said Municipal Park. DULY ADOPTED THIS 27TH DAY OF OCTOBER, 2014 Attest: City Clerk 6620 27 October 2014 Councilmember Ford introduced in writing, and mo v ed for the adoption of the following resolution, a resolution to Purchase a 2015 Freightliner 114 SD Garbage Truck for the Public Works Department with an appro x imate cost of $210 ,847.00 ; this is to allow for freight cost variations at ship time. Seconded by Councilmember Boone, motion passed unanimousl y by voice vote . RESOLUTION NO. 2291-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follow s: That the City of Fairhope has voted to purchase a 2015 Freightliner 114 SD Garbage Truck for the Public Works Department ; and the requested item is available for direct procurement through the National Joint Powers Alliance ("NJP A") Buying Group Contract. The cost will be appro x imatel y $210 ,84 7 .00 ; this is to allow for freight cost variations at ship time. Adopted on this 27th day of October, 2014 Attest: ~~ City Cle Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution to Award Bid for North Fl y Creek Sanitary Sewer Replacement Project with a total bid proposal of $444 ,597.00 ; and the contract to be awarded when amended Project Worksheet is recei v ed from FEMA. The net cost to the City is 12.5 % or $55 ,574.63 . The motion was seconded by Councilmember Ford. John Avent with Preble-Rish explained the reason for the project and recommended to award bid toW. R. Mitchell Contractor, Inc. Mr. Avent commented the amount should be $444 ,597.00 instead of $444,697.00 ; and the City's portion would be $55 ,574 .63. Council President Burrell stated let the record reflect those two changes . After further discussion, motion passed unanimously by voice vote. 6621 27 October 2014 RESOLUTION NO. 2292-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope, by and through Preble-Rish, LLC, Project Engineer, did request, receive, and open bids for North Fly Creek Sanitary Sewer Replacement Project. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for North Fly Creek Sanitary Sewer Replacement Project [3] After evaluating the bid proposals with the required bid specifications, W. R. Mitchell Contractor, Inc., with the total bid proposal of $444,597.00, is now awarded the bid for North Fly Creek Sanitary Sewer Replacement Project; and the contract to be awarded when amended Project Worksheet is received from FEMA. The net cost to the City is 12.5% or $55,574.63. Adopted on this 27th day of October, 2014 Attest: ~L City Clerk * * ···-·-· l Dt:lil.I.U..l"I'IUI' CITY m: liAIRHOPE N. rl.l' CRF.I!K t:Mt;KGt:."'IC'lSA-"111'1',-\H\" !<E\\'I!H ll:t:I'LA<..:t:)U:N'I' I'RO.IF,C.T Hid Ub11tatio11 Bl.d Opm.l•g Date 9/Ult14 I L~TI r.qr.-. 'a'lt. MIT'CHEJL OCX'iST. lC.TIJ'JUCB I AMOII ~cROON cm.-n.o.r.m.o t'l<'l. . 1'111('1! I A.'\tODi'I" ...,.M~'~ It BL.ACK.J«lN oouz.MtON ..a T 1 " lt"~·'" ;:.:..::tl:l:oo ~ "-:ti!.-:;!T I-ll ·oo ~D s ro 11q ?I w< fii'''f I ~ [~LEAR_t-.a MID G"'--93t-.G 1!•1'!-'Rill\I~V\1 L f U2~.f!> -Ul (' 1 . ~-t '""·''' ---rrl~ J. ~JOO.O~ ~ ioon~ ' II:,<.~:,. I -r.-c.17~.1! ·-31 .... ~AlFAINC: FOR l!FT Si.!.Tt~:t~ 1l.& I S ~ SOC..::fl S5 Sf'(IJJ:. 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Seconded by Councilmember Mueller, motion passed unanimously by voice vote. RESOLUTION NO. 2293-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, THAT THE FOLLOWING 2014 -2015 HOLIDAYS WILL BE OBSERVED BY ALL CITY PERSONNEL EXCEPT EMERGENCY EMPLOYEES: Veterans Day Tuesday, November 11, 2014 Thanksgiving Thursday & Friday, November 27 & 28,2014 1/2 Day Christmas Eve Wednesday, December 24,2014 Christmas Thursday, December 25, 2014 New Year's Day Thursday, January 1, 2015 Martin Luther King, Jr. Monday, January 19, 2015 Memorial Day Monday, May 25, 2015 Independence Day Friday, July 3, 2015 Labor Day Monday, September 7, 2015 DULY ADOPTED THIS 27TH DAY OF OCTOBER, 2014 Attest ~·~L ~alk~MC City Cl k 6624 27 October 2014 Councilmember Mueller moved to grant the request for Golf Green Fees for the Fairways for Fairhope Golf Tournament (Fairhope Intermediate School); for the Fairhope High School Pirate Booster Club Tournament; and for the Fairhope Educational Enrichment Foundation ("FEEF ") Tournament. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. Councilmember Mueller moved to grant the request of Nancy Anderson, Chair of the Recycling Committee, requesting for 30 of the bicycles that have already been declared surplus to be released to the Recycling Committee for the silent auction on November 15 , 2014 for "America Recycles Day." Seconded by Councilmember Ford, motion passed unanimously by voice vote. The following individuals addressed the City Council during Public Participation: 1) Ron Weaver , 19919 River Mill Drive , addressed the City Council regarding the Planning Commission meeting and the majority of the attendees spoke about drainage issues. He commented nothing is on the agenda tonight regarding drainage. Council President Burrell replied that there are funds for stormwater management issues in the adopted budget. Councilmember Brewer moved to adjourn the meeting . Seconded by Councilmember Boone , motion passed unanimously by voice vote. There being no further business to come before the City Council , the meeting was duly adjourned at 6:49p.m.