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Home My WebLink About05-27-2014 City Council Meeting MinutesSTATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope , Alabama 36532 , on Tuesday, 27 May 2014 . 6499 Present were Council President Jack Burrell , Councilmembers: Rich Mueller, Diana Brewer, Michael A. Ford, and Kevin Boone (arrived at 6:14 p.m.), Mayor Timothy M. Kant , City Attorney Marion E. Wynne, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Burrell called the meeting to order. The invocation was given by Deacon George Y eend, of St. Lawrence Catholic Church, and the Pledge of Allegiance was recited. Councilmember Brewer moved to approve minutes of the 12 May 2014 , regular meeting ; minutes of the12 May 2014 , work session ; and minutes of the 12 May 2014 , agenda meeting. Seconded by Councilmember Mueller, motion passed unanimously by voice vote. Mayor Kant addressed the City Council and said the FEMA representatives , Jennifer Fidler, and John Saraceno are preparing a list of damages to the City of Fairhope. He mentioned that they have already allocated $3.0 million for SBA loans; and FEMA is looking at damages for vehicles and homes. Mayor Kant said the worse damage for the City is near the Sewer Plant; and NRCS should fund at least 75% of the repairs with a 25% match by the City. Councilmember Ford addressed the City Council and announced the Knoll Park Committee will be meeting within the next two weeks. Council President Burrell addressed the City Council and stated a Special Called City Council meeting may be held in the next few days. He requested information on the pier restrooms. Ms . Fidler replied that Roberds has looked at the restrooms and presented a budget which was well over the City's budgeted amount. She requested for him to submit a new budget. Councilmember Ford addressed the City Council and asked for the status of paving in White Grove Subdivision. Mayor Kant replied the last Council approved $1.2 million for paving and not any other streets would be paved. We should have a list of streets by the end of this year. 6500 27 May 2014 A Public Hearing was held as advertised on a proposed ordinance to amend Zoning Ordinance No. 1253. Councilmember Brewer introduced in writing Ordinance No. 1514, an ordinance to amend the Planned Unit Development (PUD) for Stone Creek (Ordinance No. 1238); the property of Chapel Farm, LLC. This property is located on the east of State Highway 181 just south of the intersection of County Road 44 (alk/a Twin Beech Road) and Highway 181, Fairhope, Alabama. Parcel Contains 177.20 acres more or less. 46-07-26-0-000-002.003. The Planning Commission gave a favorable recommendation of this ordinance. Council President Burrell read the proposed ordinance. Planning Director Jonathan Smith briefly explained the proposed ordinance. Council President Burrell opened the Public Hearing at 6:15 p.m. 1) John Carrington, 210 Wentworth in Stone Creek, addressed the City Council and requested that this ordinance be postponed until more information could be obtained regarding the new site plan. He was not opposed to the zoning from commercial property to residential, but wanted more information. 2) John Avent from Preble-Rish addressed the City Council on behalf of Chapel Farm, LLC. He stated that the tract of property in question is commercial. The owners received plans from ALDOT that would take an additional 20 feet of this property making it no longer suitable as commercial. The concern with the landscaping has been corrected with the new landscape design. Council President Burrell questioned why Carrington was against the rezone request. Mr. Carrington replied that he lives across the street from where this is happening and wants to see more of what is being proposed. 3) Rance Reehl with Stone Creek, LLC addressed the City Council and stated he had shared the plans with the Carringtons. He said we tried to layout something that was compatible with the other homeowners. Mayor Kant questioned the last lot and the landscape plan; and the size of the commercial lots . Mr. Reehl said the four commercial lots are approximately 300' x 400'; and ALDOT's right-of-ways would force egress and ingress on Wentworth. 4) Steve Brookshire, 240 Wentworth, who is President of Stone Creek Homeowner's Association, addressed the City Council and stated they were told the subdivision would be brought back 90 lots; assured aesthetics would be addressed. He said this is a good thing for the neighborhood. No one present opposed the proposed ordinance, the Public Hearing closed at 6:35 p.m. In order to take immediate action, Councilmember Brewer moved for immediate consideration. The motion was seconded by Councilmember Mueller. 6501 27 May 2014 Councilmember Ford questioned greenspace. Jonathan Smith said the original Wentworth you would be seeing office space and parking spaces. Staff recommended the change which keeps the village component still in place. After further discussion, motion for immediate consideration passed unanimously by the following voice votes: AYE -Burrell, Mueller, Brewer, Ford, and Boone. NAY - None. Councilmember Brewer then moved for final adoption of Ordinance No. 1514. Seconded by Councilmember Boone, motion for final adoption passed by the following voice votes: AYE -Burrell, Mueller, Brewer, Ford, and Boone. NAY - None. Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution to Award bid for Pecan A venue Building HV AC Renovations (Bid Number 006-14) with bid proposal in the amount of $49,998.00. Seconded by Councilmember Mueller, motion passed unanimously by voice vote. RESOLUTION NO. 2221-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1] That the City of Fairhope did request, receive, and open bids for Pecan A venue Building HV AC Renovations (Bid Number 006-14) at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Pecan Avenue Building HV AC Renovations [3] After evaluating the bid proposals with the required bid specifications, D & D Quality Services, LLC, in the amount of $49,998.00, is now awarded the bid for Pecan Avenue Building HV AC Renovations. Adopted on this 27th day of May, 2014 Attest: ~!JL City Clerk 27 May 2014 CIT'\' Of fi.IAHOPE 1110 TABu..AllON ANI> IIEtOI'tMENDA TION 11;10 NO: DCI6-14 B.l!l *ME! ~" Av Bldg HVAC lhnO••LY.IM 81410PENED: Aprll 11, zot• z:ro p.m. Noll!· IIJ.:I Bond REI:II.II.'!ED I 8 1[11KJHD SUBM "fte!l :ro:.NDOR I !;"TAR SeR\IICE, iNC I I; (;NO . SY[;AM[]RE C~";"RUC~ON, JNC ~ON;) ~----------·- )ll .. D Q"..IAUTY 5Eltii.ICEl5 , lLC C'lod< - Ctnlr.:llllx>f'• l..!.>onnl)lpe ""d Numb•r ' Qil"l C"fii J t'IY~ 370U3 ~~S: HVAC Cltn Ccr~Oido.( j ~l:pot~ll}"l sc~ . ttV.O.~ b:rse C5173 l 1!)(1 ·,J · Pro,.,...' IS•Kt.oliod ! 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HEi\nRO & lli!A ~~ l<eEI)Cf!r<e l 1 OONtxTIOJiniG -·-· ,li $ PfijQi.. 3061 FUI'RIIZRA ntt['4 ,11\'C •. "::t O..~t'.tulil: )lll.AI,O AIR SYSTEMS, INC . ··-~~~F"""'' :OO\\'$EY P\..tM!INil, AC &. SCWL~ N' Rft~ooaa ~ !-'· i • WILEY :SERV1CE:I . ~R~pon"" AJR IN MOllC~ ,N, 1\np:n><l i !B...ulWIN HEAnHG AND Ill" &.&...., n ... p~ulolill 1. --mo~: A-.-.1 bl<lto D " D Q...St., S.NI:os,. U.C In the ,amGJnt al So4i.S9$d1n . -, 6502 -I j I I TllQIBid I 78,2$1.CI> SU ,42~.ta ·- $ ·!.!!~ .. sz,4n,aa ·--·- -- ·--· -·--- j J i -om~ iUIJI'I IUee 1111111 "" ~y r~IC lrci 1ato,l~lnft. ~r:a..__ !l.I!:!i.tr ··.: ",. r.~n l ~t~l r . .t.n ~J, Purrho:~sln~:;fttlnlr:ef" 6503 27 May 2014 Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute a Nonexclusive Underground Utility Easement between the City of Fairhope and Sam W. Irby as Trustee of the Sam W. lrby Revocable Trust to construct, maintain, repair or replace underground utility lines and utility services . Seconded by Councilmember Mueller, motion passed unanimously by voice vote. RESOLUTION NO. 2222-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy M. Kant is hereby authorized to execute a Nonexclusive Underground Utility Easement between the City of Fairhope and Sam W. Irby as Trustee of the Sam W. Irby Revocable Trust to construct, maintain, repair or replace underground utility lines and utility services, under the property described in the easement. Adopted on this 27th day ofMay, 2014 Attest: ~.~L City Clerk Councilmember Ford introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute a Nonexclusive Underground Utility Easement between the City of Fairhope and Susan D. Calhoun and Sally D. Megginson to construct, maintain, repair or replace underground utility lines and utility services. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. * * 6504 27 May 2014 RESOLUTION NO. 2223-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy M. Kant is hereby authorized to execute a Nonexclusive Underground Utility Easement between the City of Fairhope and Susan D. Calhoun and Sally D. Megginson to construct, maintain, repair or replace underground utility lines and utility services , on and under the property described in the easement. Adopted on this 27th day of May, 2014 Attest: City Clerk Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute Agreement Number Two with the Baldwin County Board of Education regarding the City's donation of $81,000.00 to the Board for use by Fairhope Public Schools; and used strictly in conformance with the "Approved List" recommended by Fairhope Education Advisory Committee . The motion was seconded by Councilmember Mueller. Jim Kellen with the Education Advisory Committee addressed the City Council and briefly explained the recommendations based on the requests from the three schools for a total of $81 ,000.00 . Council President Burrell requested that the details for the recommendations to be part of the record ; and questioned when reports will be presented to the City Council. (The recommendation details are attached at the end of the minutes) Mr. Kellen replied we have a new vision statement which should improve all education providers in the City. Councilmember Brewer questioned if Baldwin County Board of Education had approved the outdoor classroom being built. Ms . Hall replied they did not have an issue when FEEF presented a similar project. After further discussion, motion passed unanimously by voice vote. ------ 6505 27 May 2014 RESOLUTION NO. 2224-14 WHEREAS , tre Ci1y has earmarked $350 ,000.00 C'Contribution'') of its 2013-2014 General Operations Budget for the improvement of education in the five schools; and , WHEREAS , on March 24 , 2014 the Fairhope City Council accepted the recommendations of Fairhope 's Education Advisory Committee for use of $242 ,220.00 in the five schools with the remaining balance pending further review ; and WHEREAS , on May 27 , 2014 the Fairhope City Council has now accepted additional recommendations of Fairhope's Education Advisory Committee for use of $81 ,000.00 in three of the five schools with a balance of $26 ,780 .00 pending further review; and BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute Agreement Number Two with the Baldwin County Board of Education regarding the City 's donation of $81 ,000.00 to the Board for use in the following schools: Fairhope Elementary , Fairhope Middle , and J . Larry Newton. The donated funds are to be used strictly in conformance with the Fairhope Education Advisory Committee 's "Approved List" and the Agreement. ADOPTED ON THIS 27TH DAY OF MAY, 2014 Attest: ~~ City Clerk * * 27 May 2014 "ADDENDUM A " Fairhope Elementary School Accelerated Reading Subscriptions $11,000.00 Library Books $ 6,000.00 Fairhope Middle School Professional Development Outdoor Classroom Sub-Total $25 ,000 .00 $10 ,000.00 Sub-Total J. Larry Newton Elementary School Interactive Promethean Boards $29 ,000.00 Sub-Total Grand Total 6506 $17.000 .00 $35,000 .00 $29.000.00 $81.000.00 Council President Burrell announced that Agenda Item Number 11, a resolution adopting the Baldwin County Comprehensive Solid Waste Management Plan, was pulled; and will be revisited at a later date. Councilmember Brewer moved to grant the request of Michael Graham , Executive Director of The Haven No-Kill Animal Shelter, requesting permission to block streets for their Mystic Mutt 5K Race, Mutt Strut, and Pet Adoption (Oak, Bancroft, and Summit Streets); on August 30, 2014 from 7:00 a.m. to 10:00 a.m. Seconded by Councilmember Boone , motion passed unanimously by voice vote. Councilmember Brewer moved to adjourn the meeting. Seconded by Councilmember Boone , motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:55 p.m. sa . s,MMC City Clerk 27 May 2014 FATIRHOPEELEMENTARYSCHOOL 408 NORTH SECTION STREET FAIRHOPE, ALABAMA 36532 Telephone (251) 928-8400 Fax (251) 928-9709 Fairhope Elementary School [Justification for Proposed City Funds] 1. iPad/MacBook Lock and Charge Carts [$41,000] Justification 6507 Baldwin County School System is providing iPads and Macs for every child in our school. However, they are not providing a means for overnight charging, storage and security. These carts will do all three. 2. Art and Music Programs [Visiting Artists, Materials, Instruments] [$12,000] Justification Again, the research is clear regarding the connection between art/music and school achievement. Our teachers can/will connect many general math/geometry/language skills to their art/music programs. Additionally, our proposed programs will allow us to expose the children to artists with expertise in specialized areas ... drums, strings, woodwinds, brass, etc.; and water/oil paints , clay/pottery, sketching, etc. 3. Accelerated Reading Subscription [$11,000] Justification This computer program is designed to test and track students' comprehension and reading levels. It allows the teacher to monitor each student's progress and to guide/assist as needed. 4. Library Books [$6,000] Justification Maintaining our Media Center inventory is vital. However, we have not received State Allocations for library books in 7 years! Previously, we received $225 per teacher unit OR $8,100 per year. Today , using that same amount [$225], our allocation would be $17,775; we get nothing! Professionally, Terry E. Beasley Principal 27 May 2014 J. Larry Newton Elementary School Interactive Promethean Boards Leroy Hughes Career Technology Department Project I Professional Development Proposal Attend: Technology Student Association Conference June 27 -July 2, 2014 Washington D.C. · Hotel Cost: 5 Days @ $200 $1 000 Registration $90 Travel Expenses: Airfare (tickets, luggage, taxes) $300 Food Expenses: $250 Total expenses for TSA Conference: $1370 6508 $29 ,000.00 The conference has a direct support of STEM education at our school. This year, students and teachers will attend this educational event with STEM based competitions in Agriculture , and Biotechnology, Construction, Engineering, Geospatial technology , and video game design just to name a few. As part of this conference teachers attend professional development seminars and training sessions on the latest in technology, software programs, engineering tools. Training includes robotics programming and teaching strategies. Sessions also include phone app programming, career tech program applications and much more. In addition I am requesting attendance at the National Conference for Career Technical Education Nashville, Tn Nov 19 -22 Hotel: $600 Registration: $390 Total for both conferences: $2360 27 May 2014 National Council for Teachers of Mathematics Convention April14-18, 2015 Boston, Massachusetts 6 teachers -Substitutes for 6 teachers for 3 days x $100 Airfare 6 x $450 (Economy) Hotel-2 rooms , 4 nights $250 per night per room (3 teachers per room) Per diem 6 x $71 x 5 days= Registration $405 x 6 = (Discounted member rate . Each teacher pays yearly dues of$84) Math Department NCTM Convention: $11,150/6 teachers = $1 ,843.33 per math teacher TOTAL FMS Science Department 6509 1,800.00 2,700.00 2,000.00 2,130 .00 2,430.00 $11,060 .00 National Science Teachers Association Convention 2015-Chicago March 10-15, 2015 Airfare 6 teachers x $400 = Hotel-3 rms, 5 nights (I male, 2 for females) 1250 x 3 3750.00 {This is NSTA discounted rate .) Substitutes - 6 teachers x 3 days x $1 00 = Per diem 5 x $71 x 6 days= Registration $250 x 6 = (This is early bird registration price. Each teacher pays their own membership fees.) TOTAL $11,580.00/6 science teachers= $1930 per teacher Science Department amount is higher due to needing 3 hotel rooms Total-$25,000/13 teachers = 1923.07 per teacher 2,400 .00 1,800.00 2,130.00 1,500.00 $11,580.00