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Home My WebLink About05-12-2014 City Council Meeting MinutesSTATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 12 May 2014. 6490 Present were Council President Jack Burrell, Councilmembers: Rich Mueller, Diana Brewer, Michael A. Ford, and Kevin Boone, Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk Lisa A. Hanks. Council President Burrell stated there was a need to add an agenda item after Agenda Item Number 11; a resolution authorizing Mayor Timothy M. Kant to execute a Contract for Engineering Services for Emergency Repairs from N. Section Street westward beyond Treatment Plant with Hutchinson, Moore & Rauch, LLC for RFQ No. PS010-14 with a cost not to exceed $37,000.00. Councilmember Boone moved to add on the above mentioned item not on the printed agenda. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. There being a quorum present, Council President Burrell called the meeting to order. The invocation was given by Dr. Jerry Henry, Pastor of First Baptist Church, and the Pledge of Allegiance was recited. Councilmember Brewer moved to approve minutes of the 28 April 2014, regular meeting; minutes of the 28 April 2014, work session; and minutes of the 28 April 2014, agenda meeting. Seconded by Councilmember Boone, motion passed by the following voice votes: AYE-Mueller, Brewer, Ford, and Boone. NAY-None. ABSTAIN-Burrell. Scott Sligh, Electric Superintendent, addressed the City Council and announced the Fairhope recipients for the AMEA scholarships: Mattie Simmons, Ashley Jones, and Philip Street. He said that AMEA partners with high schools in Alabama to award these scholarships and AMEA received 134 applications. Mattie Simmons was the only recipient in attendance tonight along with her parents Troy and Lisa Simmons. Mr. Sligh said that Mattie is a senior at Fairhope High School and plans to attend the University of Alabama to major in Biology/Environmental Services. She is captain of the Color Guard/Winter Guard; president of Project Outreach; a member of the National Honor Society; and a member of the Key Club. In her spare time, she tutors and volunteers with multi-disabled children. Jennifer Fidler, Public Works Director, addressed the City Council and announced Public Works Week which is from May 18, 2014 through May 24, 2014. She stated on May 22, 2014 there will be a tour of the greenhouses, a storm drain project, and a cookout for Public Works employees. 6491 12 May 2014 Mayor Kant stated the Supreme Court recently ruled that prayers are allowed at the beginning of meetings. He also mentioned FEMA has not declared whether or not it is going to help for Fairhope and/or the State of Alabama. The President has to sign for FEMA to help. He said the City has almost $2.0 million in damages. Mayor Kant also mentioned the possibility of moving the pipe that was damage at Woodlands to running it down the right of way down the side of the road; and Spring Lake acceptance of the streets is on the agenda for your consideration since we have been maintaining. He thanked City Crews for their work during and after the storms making it safe for our citizens. The following individuals addressed the City Council during Public Participation for Agenda Items: 1) Ed Colvin, 121 Cypress Lane, addressed the City Council regarding Agenda Item Number 10; a resolution that the City of Fairhope accepts the streets in Spring Lake Subdivision for maintenance. Mr. Colvin said there are 89 homes in the Spring Lake Subdivision and has been working with Mayor Kant since March. He requested that the City Council accepts the streets into the City. Councilmember Brewer addressed the City Council and thanked Councilmember Ford for the great job filling in at the Mayor's Prayer Breakfast. Councilmember Ford addressed the City Council and thanked Councilmember Brewer for the kind remarks. Councilmember Boone addressed the City Council and announced he was a proud granddaddy. Councilmember Burrell addressed the City Council and said he agreed with Councilmember Mueller on the need for a long term plan for stormwater issues. He said we may need a civil engineer on staff and will look at this during our budget cycle. Councilmember Burrell also stated he was concerned with small holes causing a pipe or road to collapse. The City needs a Comprehensive Stormwater Management Plan. Pastor Ricardo Johnson with Contagious Faith Church addressed the City Council and stated he wanted to make this presentation on the same day as the National Day of Prayer, but several of the individuals were out of town. He mentioned that his church was new to Fairhope. Pastor Johnson presented the Mayor, the Councilmembers, the Chief of Police, and the Fire Chief a specialized gift from Contagious Faith Church. He said they wanted to bathe the City in prayer; and nothing but good could come from prayer. 6492 12 May 2014 A Public Hearing was held as advertised on the request for a Lounge Liquor License by Noell Broughton, Plow Ventures, LLC, d/b/a Plow, located at 96 Plantation Pointe, Fairhope, Alabama. The public hearing was opened at 6:30 p.m. No one present opposed the proposed Lounge Liquor License the Public Hearing closed at 6:30 p.m. Councilmember Boone moved to approve the issuance of the license. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution to Award RFQ No. 002-14 for Weathered Steel Poles for the Electric Department for a total cost of $89,305.54. Seconded by Councilmember Mueller, motion passed unanimously by voice vote. RESOLUTION NO. 2216-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [I] That the City of Fairhope did request and receive RFQs for Weathered Steel Poles for the Electric Department (RFQ No. 002-14) at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama; and procurement is authorized based on the option allowed by the Code of Alabama 1975, Section 41-16-5l(b)(7) to obtain informal quotes. [2] At the appointed time and place, the following RFQs were received and tabulated as follows: Please see attached RFQ Tabulation for Weathered Steel Poles for the Electric Department [3] At the appointed time and place; after evaluating the RFQ proposal with the required specifications, HD Supply-Powers Solutions is now awarded the RFQ for Weathered Steel Poles for the Electric Department; for a total cost of $89 ,305.54. Adopted on this 12th day of May, 20 14 Attest: ~~ City Clerk 12 May 2014 CITY OF FAIRHOPE TABULATION and RECOMMENDATION RFQ 002·14 RFQ NAME: WEATHERED ST~EL POLES 2014 RFQ OPENED: 04-08-14 I '"!<>' Bid Bood Woi/ed. L Nofl-Collusion Bid proposal Statement Signed / Nota~ed Valmont lndU$trie$ yes Stuart C lrby Co t yes Thornas & Belt$ Corporation yes HO Power S<lllrlions yes Delivery lead time AROin davs 84 80 9B 70 I Pole, Sleel. Pole, stoel, 70 '/li4-Wood 75'FHrrWood I Pole Pole Equivalent Equivalent ''Grade B 'Grade B Con$lruetlon' ConsltUction ' (Sou !hem (Southern Pine) PRICE Pme)PRICE EACH PR ICE for18 EACH $ 3,628 .00 $ 65 ,304.00 $ 4,075.00 $ 3,702 .00 $ 66636 .00 s 4158.00 $ 3,370 .00 $ 60,660.00 $ 4,660.00 $ 3.340 .19 $ 60 ,123.44 $ 4,118.18 .Thomas & Betts Corporatie>n stated they wou ld not comply wllh the Terms and Cond ltlons of the bid paekel Nendorseparated freig~t ($4473.00) then added to lotal. Grand Total includes freight Recommendation : Award to HD Power Solutions In the amount of $88,305.54. 6493 PR lCEforli Grand TOTAl $ 24,450 .00 $89 ,754.00 $ 2<1 ,948 .00 $91,584 .00 $ 27 ,960 .00 $88,620 .001 $ 24,709.09 $89 ,305. 54t To my knowledge Ul i$ is an accucate tabulation of the quotes. dJr.1~--..!J!!.J!L Daniel P. M"les, Purchasing Manager Councilmember Brewer introduced in writing , and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to sign the Municipal Water Pollution Prevention Program (MWPP) Report for 2013 . The motion was seconded by Councilmember Mueller. Dan McCrory, Water and Sewer Superintendent, mentioned there were 80 points this year and after corrections are made it will reduce 50 of those points. Councilmember Mueller questioned if the redundancy would affect the points. Mr. McCrory said it affected other parts of the report, but not the points. After further discussion, motion passed unanimously by voice vote . I I 6494 12 May 2014 RESOLUTION NO. 2217-14 MUNICIPAL WATER POLLUTION PREVENTION (MWPP) PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to inform the Department of Environmental Management that the following actions were taken by the City Council ofthe City of Fairhope, Alabama. 1. Reviewed the MWPP Annual Report which is attached to the resolution. 2. Set forth the following actions and schedule necessary to maintain effluent requirement contained in the NPDES Permit, and to prevent the bypass and overflow of raw sewage within the collection system or at the treatment plant: Attest: (a) Complete the current wastewater treatment plant upgrades needed for regulatory compliance and to accommodate future growth. (b) Continue to perform 0 & M requirements to the treatment and collection system and complete repairs when discovered . (c) Continue to provide training opportunities for the operations staff to assist them with maintaining certification and knowledge of current methods and technologies. Adopted this 12th day of May, 2014 6495 12 May 2014 Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution to Reject all Bids for Phosphate Chemical Supply and Corrosion Testing Re-Bid (Bid No. 016-14); and to Authorize Procurement through an RFQ process. Seconded by Councilmember Ford, motion passed unanimously by voice vote. RESOLUTION NO. 2218-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for Phosphate Chemical Supply and Corrosion Testing Re-Bid for the Water Department (Bid Number 016-14) at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Phosphate Chemical Supply and Corrosion Testing Re-Bid [3] After evaluating the bid proposal with the required bid specifications, it was determined that specifications different from those posted would be utilized by the City in acquiring the chemicals. Therefore, we request that all bids be rejected for Phosphate Chemical Supply and Corrosion Testing Re-Bid (Bid No. 016-14); and to authorize procurement through an RFQ process. Adopted on this 12th day of May, 2014 ayor Attest: City Clerk 12 May 2014 CITY OF FAIRHOPe BID TAaULATION & RECOMMENDATION BID NO : 018-14 BID NAME: PHOSPHATE CHEMICAL SUPPLY A~D CORROSION TESTING RE-6ld BID OPENED: Aphl 8, 2014 2:CO P.ll. Nole: Bid Bond required Non Collusion Bid' Proposal Bid Bond Executed I •ubmittad Addtnduml1 Signed/ VENDOR signed NDf.lrized THOFWTON , MUSSO , BELLEMIN INC yes , ck 52700 no ye& -Yes ,Ck SHANNON CHEMICAL CORP $10,000 yes ves CHEMTECH no re5110nse US FILTER· SieMeNS no response WA1ER AND WASTE SPECIAl TIES, llC no response CHELl STATION GUlF COAST no response INDUSTRIAL CHEMICAL norespcinse GEBETZ no respon5e F21NDUSTRIES no response DPC ENTERPRISES no reaoon&e LYN.X CHEMICAL GROUP, LLC no response TALCO INDUSTRIAl CHEMICALS no response , Rll!.iHd locamJI\' wtlhT111111 ll'ldCOfdi"'Mcfltlelli!. RICOillmendation: reject 111 bidS 6496 ~- PMsphate price par 1000 g:~llons TKPP prK:e or water tteated per gallon $ 0.0358 522.35 $ 0.0320 $21.211 I Tc my koowledg~ this is an acwrm bid tabvlatio~ 4J;. ()._ :!.J!:J.,I_Jj_ D1nlel P.AIMS.II'III'ChatlntMIMitf Councilmember Ford introduced in writing, and moved for the adoption of the following resolution, a resolution that the streets in Spring Lake Subdivision as identified per Plat recorded February 9, 1999 at Slide 0001871A in Instrument No. 478195 are hereby accepted for maintenance by the City of Fairhope. The motion was seconded by Councilmember Brewer. Council President Burrell questioned Jennifer Fidler, Public Works Director, regarding the reason this request for acceptance is just now coming up. Ms. Fidler explained a realtor who was selling a home was told these were private streets and wanted to verify. Ms. Fidler stated we have been taking care of the streets for years. After further discussion, motion passed unanimously by voice vote. 6497 12 May 2014 RESOLUTION NO. 2219-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the streets in Spring Lake Subdivision as identified per Plat recorded February 9, 1999 at Slide 0001871A in Instrument No. 478195 are hereby accepted for maintenance by the City of Fairhope. ADOPTED ON THIS 12TH DAY OF MAY, 2014 Attest: Councilmember Boone moved to grant the request of Eastern Shore Chamber of Commerce requesting permission to block streets for their Annual Arts and Crafts Festival on March 20, 21, and 22, 2015; "No Parking After 5:00p.m." signs be placed on Thursday morning on March 19th; and adequate City personnel to provide for a successful Festival. Seconded by Councilmember Brewer, motion passed unanimously by voice vote. Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute a Contract for Engineering Services for Emergency Repairs from N. Section Street westward beyond Treatment Plant with Hutchinson, Moore & Rauch, LLC for RFQ No. PS010-14 with a cost not to exceed $37,000.00. Seconded by Councilmember Mueller, motion passed unanimously by voice vote. * * 6498 12 May 2014 RESOLUTION NO. 2220-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute a Contract for Engineering Services for Emergency Repairs from N. Section Street westward beyond Treatment Plant with Hutchinson, Moore & Rauch, LLC for RFQ No. PSOl0-14 with a cost not to exceed $37,000.00. DULY ADOPTED THIS 12TH DAY OF MAY, 2014 Attest: ~J4L City Clerk Councilmember Brewer moved to adjourn the meeting. Seconded by Councilmember Mueller, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 66:44 p.m. ~:i&L City Cl k