HomeMy WebLinkAbout06-08-2015 City Council Meeting MinutesSTATE OF ALABAMA )(
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 8 June 2015.
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Present were Council President Jack Burrell, Councilmembers: Diana
Brewer, Michael A. Ford, and Kevin Boone, City Attorney Marion E. Wynne, and
City Clerk Lisa A. Hanks. Councilmember Rich Mueller and Mayor Timothy M.
Kant were absent.
There being a quorum present, Council President Burrell called the meeting to
order. The invocation was given by Pastor Ryan Cramer of St. Paul's Lutheran
Church and the Pledge of Allegiance was recited. Councilmember Brewer moved to
approve minutes of the 26 May 2015, regular meeting; minutes of the 26 May 2015,
work session; and minutes of the 26 May 2015, agenda meeting. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
Council President Burrell addressed the City Council regarding the Orange
Street Pier issue and stated this was not a sewage spill. Experts have stated it is not
consistent with human waste; and think it is of animal origin. He said samples have
been sent to a lab for testing. He also mentioned there was a jubilee last week; and
regrets that matter is on our beach. Our Public Works Department has cleaned the
beach; and the Red Alert was put in place for precautionary measures. Council
President Burrell announced that the City will make the results public on our website.
He commented we may have to deal with the geese if this continues to happen.
Council President Burrell mentioned that Councilmember Mueller is not here
tonight due to being ill; and asked everyone to keep him in our thoughts and prayers.
Nancy Wilson, City Treasurer, addressed the City Council and introduced
Deborah Smith who will take her place as City Treasurer beginning July 1, 2015. Ms.
Wilson stated Ms. Smith's past job experience and education will make her a quick
study for this position. She said Ms. Smith will do a great job and we are glad to
have her.
Council President Burrell announced he would be attending the Paris Air
Show on behalf of the City of Fairhope and the Fairhope Airport Authority. He will
be the only representative from the City attending along with five other
representatives from Baldwin County.
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8 June 2015
A Public Hearing was held as advertised on a proposed ordinance to amend
Ordinance No. 1253. Councilmember Brewer introduced in writing Ordinance No.
1540, an ordinance to amend the Planned Unit Development (PUD) for Stone Creek
specifically Lots 79 -251 and Commercial Lot 1, to be known as Stone Creek, Phase
3, (Ordinance No. 1514); the property of Stone Creek, LLC. This property is located
at the east of State Highway 181 just south of the intersection of County Road 44
(a/k/a Twin Beech Road) and Highway 181, Fairhope, Alabama. Parcel ID No. 46-
07-26-0-000-002.003. The Planning Commission gave a favorable recommendation
of this ordinance.
Council President Burrell read the proposed ordinance. Planning Director Jonathan
Smith briefly explained the proposed ordinance.
Council President Burrell opened the Public Hearing at 6:20 p.m. No one present
opposed the proposed ordinance, the Public Hearing closed at 6:21 p.m. Council
President Burrell questioned the concerns citizens had and if those were resolved.
Mr. Smith replied those concerns have been resolved.
In order to take immediate action, Councilmember Ford moved for immediate
consideration. Seconded by Councilmember Boone, motion for immediate
consideration passed unanimously by the following voice votes: AYE -Burrell,
Brewer, Ford, and Boone. NAY -None. Councilmember Boone then moved for
final adoption of Ordinance No. 1540. Seconded by Councilmember Ford, motion
for final adoption passed by the following voice votes: AYE-Burrell, Brewer, Ford,
and Boone. NAY -None.
Councilmember Brewer introduced in writing, and moved for the adoption of
the following resolution, a resolution to purchase Musco Sports Lighting Materials
for the Electrical Department to be used at the Fairhope Soccer Complex; and
authorizes procurement based on the option allowed by the Code of Alabama 1975,
Section 41-16-51(b)(7). The total cost is $1,054,219.00. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
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8 June 2015
RESOLUTION NO. 2367-15
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope has voted to purchase Musco Sports Lighting Materials
for the Electrical Department to be used at the Fairhope Soccer Complex; and
authorizes procurement based on the option allowed by the Code of Alabama 1975,
Section 41-16-51(b)(7). The total cost is $1,054,219.00.
Adopted on this 8th day of June, 2015
Attest:
~ Lisa A. a s, MMC
City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution to award Bid for the Disaster Debris Removal
and Disposal Contract (Bid No. 020-15) to Pittman Tractor Company, Inc., as needed
after disaster; and authorizes Mayor Timothy M. Kant to execute the contract for the
City of Fairhope. The motion was seconded by Councilmember Ford. Council
President Burrell mentioned a letter from the Ethics Commission to Trip Pittman
stating as long as all bid requirements are met, he has the same opportunity as all
other similarly situated businesses. Purchasing Manager Dan Ames explained the bid
process and used Hurricane Ivan as the example for the bid. Council President
Burrell also mentioned he was contacted by a bidder regarding the outcome; and went
to Dan Ames' office unexpected to look at the bids. He stated he ran the numbers to
verify the company was not the lowest bidder and find out the reasons for not being
the bid winner. He said everything was done to the letter of the law. After further
discussion, motion passed unanimously by voice vote.
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8June2015
RESOLUTION NO. 2368-15
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I] That the City of Fairhope did request, receive, and open bids for the Disaster Debris
Removal and Disposal Contract (Bid Number 020-15) at 555 South Section Street in the
City of Fairhope offices, Fairhope, Alabama.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows (the complete bid tabulation is on file in the City Clerk's Office):
Pittman Tractor Co., Inc.
Asplundh Environmental Services, Inc.
Crowder Gulf
DRC Emergency Services, LLC
Phillips & Jordan, Inc.
Greenco Services, LLC
TAG Grinding Services, Inc.
Burford's Tree, Inc.
$1,244,160.00
$1,364,987.09
$1 ,404,000.00
$1,686,960.00
$1 '728,000.00
Non-Responsive
Non-Responsive
Non-Responsive
[3] After evaluating the bid proposals with the required bid specifications, Pittman
Tractor Company, Inc., is now awarded the bid for the Disaster Debris Removal and
Disposal Contract, as needed after disaster, based on per unit cost as specified in Bid
Tabulation.
[4] That Mayor Timothy M. Kant is hereby authorized to execute the Disaster Debris
Removal and Disposal Contract with Pittman Tractor Company, Inc. for the City of
Fairhope.
Adopted on this 8th day of June, 2015
Attest:
~~ City Cl rk
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8 June 2015
Councilmember Brewer introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope request the Eastern
Shore Metropolitan Planning Organization to fund the Downtown Fairhope Transit
Shelter and commits to provide the local match for said project amounting to twenty
percent (20%) of the total project cost which is estimated between $40,000.00 and
$60,000.00. Public Works Director Jennifer Fidler explained the design of the transit
hub and the need for the resolution. Council President Burrell commented that this
resolution is a requirement to be put on the grant list. Seconded by Councilmember
Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 2369-15
WHEREAS, the City of Fairhope ("City") is a member of the Eastern Shore Metropolitan
Planning Organization (MPO), and
WHEREAS, federal funding is available through the MPO for transit projects; and
WHEREAS, federal law requires a twenty percent (20%) local match for projects utilizing said
federal funds; and
WHEREAS, City desires to construct a transit shelter in downtown Fairhope (hereinafter
"Project"); and
WHEREAS, the estimated total Project cost is between $200,000 and $300,000; and
WHEREAS, the estimated local match for the Project is between $40,000 and $60,000; and
WHEREAS, the MPO requires a resolution from a sponsoring local government committing the
sponsoring government to providing the 20% local match for project funds;
NOW, THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY
OF FAIRHOPE, that the City Council request the Eastern Shore Metropolitan Planning
Organization to fund the Downtown Fairhope Transit Shelter and commits to provide the local
match for said project amounting to twenty percent (20%) of the total project cost.
ADOPTED THIS 8TH DAY OF JUNE, 2015
ATTEST:
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8 June 2015
Councilmember Brewer introduced in writing, and moved for the adoption of
the following resolution, a resolution that Deborah A. Smith is hereby appointed as
Interim City Treasurer until the retirement of City Treasurer Nancy Wilson; and
appointed City Treasurer beginning on July 1, 2015. Seconded by Councilmember
Ford, motion passed unanimously by voice vote.
RESOLUTION NO. 2370-15
WHEREAS, City Treasurer Nancy K. Wilson will be retiring on July 1, 2015 from
the City of Fairhope; and
WHEREAS, the City Council desires to appoint an interim City Treasurer until
Nancy Wilson retires; and the interim City Treasurer will then be the appointed City
Treasurer;
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that Deborah A. Smith is hereby appointed as Interim City Treasurer
until the retirement of City Treasurer Nancy K. Wilson; and appointed City Treasurer
beginning on July 1, 2015.
ADOPTED 8TH DAY OF JUNE, 2015
ATTEST:
Councilmember Boone moved to approve the request to hire a Full Time
Building Inspector for the Building Department with a Pay Grade of 21; and to be
considered for permanent employment must be fully certified within 6 months from
date of hire. Seconded by Councilmember Ford, motion passed unanimously by
voice vote.
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8 June 2015
Councilmember Ford moved to approve the request of the Fairhope Film
Festival requesting permission to use the Welcome Center as their Box Office from
Wednesday, November 11, 2015 through Saturday, November 15, 2015; to use the
City public area near the Fairhope Clock which is adjacent to the flowerbed and near
the NE corner of Fairhope A venue and Section Street; and to hang a minimum of 6
pole banners 10 days prior to and during the Festival from November 2, 2015 until
November 15, 2015. The motion was seconded by Councilmember Boone.
Community Affairs and Recreation Director Sherry Sullivan explained the request
and asked the City Council to stick to the number of banners with permit.
Councilmember Brewer commended that the request was for eight banners. After
further discussion, motion passed by the following voice votes: AYE-Burrell, Ford,
and Boone. NAY -Brewer.
Councilmember Brewer moved to adjourn the meeting. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 6:45 p.m.
~kBurrell,