HomeMy WebLinkAbout12-06-2016 Special City Council Meeting Minutes6 December 2016
NOTICE AND CALL OF SPECIAL MEETING
Notice is hereby given of a special meeting of the City Council ofthe City
of Fairhope, Alabama, to be held at the Fairhope Public Library on Tuesday, 06
December 2016, at 1:00 p.m., for the purpose to:
•:• Executive Session regarding Code of Alabama Section 36-25A-
7(a)(4): To Discuss IT Security Issues.
CONSENT TO HOLDING OF MEETING
The undersigned members of the City Council of the City of Fairhope,
Alabama, do hereby acknowledge service of the Notice and Call of Special
Meeting hereinabout set forth and do hereby consent to the holding of such
meeting as such time in such place for the purpose set forth therein.
Attest:
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STATE OF ALABAMA )(
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in special session at
1 :00 p.m., Fairhope Public Library Board Room,
501 Fairhope Avenue, Fairhope, Alabama 36532, on
Tuesday, 6 December 2016.
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Present were Council President Pro Tempore Jay Robinson, Councilmembers:
Jimmy Conyers, Robert Brown, and Kevin Boone, Mayor Karen Wilson, City
Attorney Marion E. Wynne and City Clerk Lisa A. Hanks. Also present were Marcus
McDowell (attorney), Matt McDonald (attorney), and Chief Joseph Petties. Council
President Jack Burrell was absent.
There being a quorum present, Council President Pro Tempore Robinson
called the meeting to order and explained the reason for the Special-Called meeting.
At the request of the City Attorney, Marion E. Wynne, the City Council will
rise from the meeting to go into Executive Session based on Code of Alabama
Section 36-25A-7(a)( 4) to discuss IT security issues. The approximate time to be in
Executive Session is 30 minutes. Councilmember Conyers moved to go into
Executive Session. Seconded by Councilmember Boone, motion passed unanimously
by voice vote.
The City Clerk, City Treasurer, and James Watkins (The Fairhope Times) left
the Board Room at 1 :02 p.m. Returned at 1 :54 p.m.
Councilmember Conyers moved to authorize Mayor Karin Wilson to select an
IT person/firm for Professional IT Services and bring criteria back to City Council for
approval. Seconded by Councilmember Boone, motion passed unanimously by voice
vote.
Mayor Wilson brought up hiring Matt McDonald and Jones Walker, LLP and
for services not covered by Travelers Insurance; and said City Clerk Lisa Hanks has
the greensheet. City Clerk Hanks explained the greensheet that was signed with not
to exceed $11,000.00 was for the firm to review pending litigation only. The City
Council will have to approve the selection and authorize the Mayor to negotiate
another fee schedule for those services. Council President Pro Tempore Robinson
stated a fee schedule is needed for an attorney. Mr. McDonald stated this is outside
Counsel for litigation. City Attorney Wynne explained the need for having an
attorney for services not covered by our insurance; and that there are items that need
to be addressed for pending litigation.
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6 December 2016
There being no further business to come before the City Council, the meeting
was duly adjourned at 2:01 p.m.
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City Clerk