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HomeMy WebLinkAboutO-1692ORDINANCE NO. AN ORDINANCE ADOPTING THE RULES OF PROCEDURE IN ALL INSTANCES FOR MEETINGS OF THE CITY COUNCIL BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA that the Order Procedure in all instances for meetings of the City Council shall be as follows: SECTION 1. That the rules or order of procedure herein contained shall govern deliberations and meetings of the City Council of the City of Fairhope, Alabama. SECTION 2. Regular Meetings of the Council shall be held on the following dates: The 2nd and 4th Monday nights of each month at 6:00 p.m. with an agenda meeting at 5:30 p.m. SECTION 3. A Work Session of the Council shall be held on the following dates: The 2nd and 4th Monday nights of each month at 4:30 p.m. SECTION 4. Special Meetings - The Presiding Officer of the Council shall call special meetings whenever in his or her opinion the public interest requires it. Also, whenever two Councilmembers or the Mayor request in writing a special meeting, the Presiding Officer has the duty to make the call. If the Presiding Officer fails or refuses to call such a meeting when requested, the two Councilmembers making the request, or the Mayor have the right to call such a meeting. Section 11-43-50, Code of Alabama, 1975. Notice of all special meetings shall be posted on a bulletin board and appropriate customary media notified; and is accessible to the public twenty-four hours prior to such scheduled meeting. SECTION 5. A quorum shall be determined as provided by Section 11-43-48 of the 1975 Code of Alabama, as amended. SECTION 6. All regular meetings shall convene at the Fairhope Municipal Complex Council Chamber and all meetings, regular or special, shall be open to the public, except when the Council meets in executive session as authorized by state law. SECTION 7. The Council may meet in executive session only for those purposes authorized by stale law. When a Councilmcmber makes a motion to go into executive session for an enumerated purpose, the Presiding Officer shall put the motion to a vote. If the majority of the Council shall vote in favor of the motion to go into executive session, the body shall then move into executive session to discuss the matter for which the executive session was called. No action may be taken in an executive session. When the discussion has been completed, the Council shall resume its deliberations in public. SECTION 8. That all motions, resolutions, ordinances, or other business, required to be in writing, shall be That all motions, resolutions, ordinances, or other business, required to be in writing, shall be prepared and supplied to all Councilmembers by four o'clock in the afternoon on the Thursday prior to the Monday meeting in which it is to be presented, (e.g. if City offices are not open, the Thursday before the Monday Council meeting, then the writings and documentation shall be supplied to each Councilmcmber by placing same in each member's mailbox at City Hall by noon Wednesday). Items to be added to the agenda must be approved by Council President or two Councilmembers prior to the agenda deadlines. Agenda items rejected by the Council cannot be added to an agenda for sixty (60) days following the rejection without unanimous consent of the Council. a. It is desired that information be supplied to the City Clerk in time to be made part of the agenda packet.