HomeMy WebLinkAbout03-23-2020 Work Session Meeting MinutesSTATE OF ALABAMA ) (
COUNTY OF BALDWIN ) (
The City Council met in a Work Session
at 5:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532,
on Monday, 23 March 2020.
Present were Council President Jack Burrell, Councilmembers: Jay Robinson, Jimmy
Conyers, Robert Brown, and Kevin Boone, Mayor Karin Wilson, City Attorney
Marcus E. McDowell, and City Clerk Lisa A. Hanks.
Council President Burrell called the meeting to order at 5:00 p.m.
The following topics were discussed:
• The Discussion of Planning Commission Meeting scheduled for April 6, 2020 was
first on the agenda. Planning and Zoning Manager Hunter Simmons addressed the
City Council and said the Open Meetings Act amendment by Govemor Ivey does not
addressed Public Hearings. He recommended for the City Council to cancel because
we cannot hold meeting and not allow public to speak. Mr. Simmons said there is
also a Work Session scheduled at 4:00 p.m. regarding family subdivision. He
commented we may have to hold a Special Meeting to catch up.
• Operations Director Michael Allison addressed the City Council regarding Tree
Trimming and Lineman Jobs. Mayor Wilson announced she would be giving her
Mayor's Report after the Council meeting is adjourned.
Mr. Allison told the City Council that the bid for the Tree Trimming came in high, so
there are several options the City could do: (1) rebid and separate departments; (2)
use our Electric crews; or (3) hire a Tree Trimming Crew. Mr. Allison said the cost
for a Tree Trimming Crew would be around $235,000.00 to $236,000.00; and the
budgeted amount was $275,000.00 for Burford to trim. He said the crew would have
a Crew Leader and two Equipment Operators and would be available to help other
departments when needed.
Mr. Allison commented that the City has 62 miles to be trimmed which is not large
enough for larger vendors to bid, so we ended up with a bid over a million dollars.
The consensus of the City Council was to go forward with his proposal and bring
back to them.
Mr. Allison and City Clerk Lisa Hanks briefly explained Agenda Number 8: a
Resolution to rescind Resolution No. 3654-20 and award Bid No. 015-20 for
Consecutive Replacement of Wells #1 and #8 for the Water Department to Griner
Drilling Services, Inc. with a total bid proposal of $159,960.00 for both Wells; and
due to budget amounts the Water and Sewer Superintendent is requesting to use
budget from "Three Million Gallon Tank-Outside Cleaning and Painting Repair
($100,000.00).