Loading...
HomeMy WebLinkAbout06-14-2021 Work Session Meeting MinutesSTATE OF ALABAMA COUNTY OF BALDWIN ) ( ) ( The City Council met in a Work Session at 4:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 14 June 2021. Present were Council President Jack Burrell, Councilmembers: Jimmy Conyers and Kevin Boone, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Councilmembers: Corey Martin and Jay Robinson, and Mayor Sherry Sullivan were absent. Council President Jack Burrell called the meeting to order at 4:30 p.m. The following topics were discussed: • The first item on the Agenda was the Discussion of Replacement of a 90-Ton Chiller at the Fairhope Public Library. Assistant Public Works Director George Ladd addressed the City Council and explained the differences between a Yark and a Trane. Council President Burrell commented the Yark Chiller has a l 0 year warranty on parts and labor; and we can get two for the price of one. Council President Burrell said he spoke with Public W arks Director Richard Johnson who said he had dealt with York while in Daphne and was pleased. Mr. Ladd told the City Council that the K-1 Center had a brand new York unit , but could not get it to run per Baldwin County's Maintenance Director. • Ann Johnson , President of the Fairhope Public Library's Board of Trustees , addressed the City Council regard ing the Discussion of the Second Floor Buildout for the Fairhope Public Library . Anne Brooks with Mott MacDonald was in attendance for City Council questions. The Board of Trustees approved Phase I on April 19 , 2021 ; and need to clarify the point person for the next contract. City Attorney Marcus McDowell stated the outside work was a contract through the City. Council President Burrell said this will need to be bid out through our Purchasing Department. Ms. Brooks said this is a schematic design preliminary idea. She said Phase II will be the construction documents . John Peterson with Mott MacDonald said Phase II will be approximately between $40,000.00 to $45,000.00. Councilmember Conyers commented the Library Board wants the City Council to agree with its recommendations. City Attorney McDowell said the Library Board needs to work with the Mayor on professional services. Councilmember Conyers said he was good with the Library Board's decision; and funds for this project needs to be budgeted. Councilmember Boone stated the Library Board is an advisory board to th e City Council; and said he has no issue as presented. Council President Burrell said the Library Board will hire professional service if they pay for it. City Treasurer Kim Creech addressed the City Council and explained the process for the professional services; and said after Phase II the next ste p would be the Engineer of Record for the Project. Monday, June 14, 2021 Page -2- Council President Burrell asked the Library Board if there were any other issues with the repairs. Martin Lanaux replied yes , the Air Conditioner has leaked twice and damaged the floors. Mr. Ladd explained the reason for the leaks was due to the condensate line backing up . He said they have cleaned out the lines and worked on the system; and stated these line s should be checked every six months . • Councilmember Boone announced a Personnel Board meeting scheduled for 7:00 a.m. Thursday, June 17 , 2021. • Community Affairs Director Paige Crawford addressed the City Council and said the inhouse fireworks were picked up by Zambelli; and we will be issued a refund. She mentioned a Fourth of July meeting that is scheduled for Friday. • Golf Director Bobby Hall addressed the City Council and explained the resolution on the agenda for renovations to holes #6 and #11. He said it should take between 10 to 12 weeks to complete, so these holes will be closed down and temporary greens will be used . Council President Burrell questioned drainage and size of greens. • Recreation Director Pat White addressed the City Council and said the pin placement on holes #6 and # 11 is one of the issu es . He also explained drain lines and when to use these . He commented that Fairhope Storm lost Saturday; and ended with an 8 and 2 season . Mr. White brought up the scoreboard item on the agenda; and said he knows this is a luxury item, but will be used for other events for the Community and school. He said the total for the ADA Co mpliance Project should be between $150,000.00 to $200,00.00 . Mr. White told the City Council that aluminum ramps were installed in all schools for ADA compliance. • Special Projects and Grant Manager Jessica Walker addressed the City Council and sai d major road work will begin; i.e., the intersection of Church Street and Magnolia Avenue; and the Twin Beech improvements. • Water and Sewer Superintendent Jason Langley addressed the City Council and mentioned the second closing for the intersection of Church Street and Magnolia Avenue will be for the Water Department. He said the survey work on Section Street was for the Water and Sewer. Mr. Langley said the lift stations rehabilitation will be done inhouse; discussed water capacity issues and upgrades to Well #3; mentioned a new Aquifer which will help with capacity issues; said Krebbs will be used for water quality; and addressed hi s agenda item s . • Assistant Public Works Superintendent George Ladd addressed the City Council regarding the relocation of the geese which needs to take place in mid-June to mid- July. Council President Burrell commented the bacteria leve l is from the geese. Mr. Ladd mentioned the agenda item for the concrete bid and commented it is too high ; and we will only use if ne eded. • Fire Chief Chris Ellis addressed the City Council and gave an update on the class that was he ld for rescue skills and live fire scenarios. He said the class was a huge success with 50 participants being from Baldwin County. Chief Ellis thanked the Fairhope Volunteer Fire Department, th e Mayor, and the City Council for what th ey all do . Monday, June 14, 2021 Page -3- • Assistant Electric Superintendent Jeremy Morgan addressed the City Council and said the Volanta substation has been demolished . He said they will watch the load the rest of the month . Mr. Morgan told the City Council the Morphy property was adopted and approved by the Board of Adjustments and Appeals . He touched on the agenda item for a study on distribution capacity . • Planning and Zoning Manager Hunter Simmons addressed the City Council regarding a Parking Committee for the Central Business District; and explained the cost of park: land value $25 ,000.00 per space, and if we were to meter the spaces , each space would be $1 ,075 .00. Mr. Hunter mentioned the cell tower put in by Wal Mart ; and our Small Cell Tower Ordinance. Councilmember Boone told the citizens that no meters are being considered at this time . There being no further business to come before the City Council , the meeting was duly adjourned at 5:42 p.m . ~ ;ckBu~cilPresident ~4/4L saA.anks, MMC City Cl rk