HomeMy WebLinkAbout12-13-2021 City Council Meeting Minutes9501
13 December 2021
3) Kendall Eringman , 21311 Rolling Oaks , addressed the City of Fairhope
regarding Agenda Item Number 7: an ordinance declaring a moratorium of
filing of subdivisions and multiple occupancy project application s outside the
City Limit within the Planning Jurisdiction. Ms. Eringman said she supports
the moratorium and it need s to be in place . She said this will giv e us a minute
to breathe.
Councilmember Martin told everyone Merry Christmas and Happy New Year.
Councilmember Robinson thanked everyone who participated in the
Christmas Parade; and the City Staff who made it possible and successful.
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance o . 1253 . Councilmember Burrell introduced in writing an
ordinance to zone the property of Hilltop Fairhope, LLC to Planned Unit
Development (PUD) concurrent with annexation. The property generally located on
the west side of Section Street on Petiole Drive and north of Petiole Drive, Fairhope,
Alabama. PPIN Number: 40591 and all Parcels included in Slide 0002746-D. The
Planning Commission gave a favorable recommendation of this ordinance. Council
President Conyers read the proposed ordinance.
Planning Director Hunter Simmons briefly explained the proposed ordinance.
Councilmember Burrell questioned what the property is zoned now ; and Mr.
Simmons replied it is unzoned . Councilmember Martin commented if the 10 items do
not get done ; the property reverts back to residential.
Council President Conyers opened the Public Hearing at 6:21 p.m. No one present
opposed the proposed ordinance, the Public Hearing closed at 6:21 p.m.
Due to lack of a motion for immediate con s ideration, this ordinance will layover until
the December 22 , 2021 City Council meeting .
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance o . 1253. Councilrnernber Boone introduced in writing an
ordinance to zone the property of Del Corte to B-2 , General Business District
concurrent with annexation . The property generally located at the northeast comer of
State Highway 181 and State Highway 104 , Fairhope, Alabama. PPIN Number:
388078. The Planning Commission gave a favorable recommendation of this
ordinance . Council President Conyers read the proposed ordinance .
9502
13 December 2021
Planning Director Hunter Simmons briefly explained the proposed ordinance ; and
said this is the Publix on State Highways 181 and 104. He mentioned the right-of-way
into Publix will be maintained by the City. Councilmember Burrell questioned right-
of-way maintenance. Councilmember Martin questioned ingress and egress. Mr.
Simmons said that ALDOT is addressing this issue. Councilmember Burrell
questioned utilities other than electric. Mr. Simmons said we have water, sewer, and
gas for that property . Councilmember Burrell asked if there was a downsize of
annexation of property ; and Mr. Simmons said he sees no negativity.
Council President Conyers opened the Public Hearing at 6 :32 p.m.
1) Kendall Bringman requested for this ordinance to be tabled.
No one present opposed the proposed ordinance, the Public Hearing closed at 6:34
p.m.
Due to lack of a motion for immediate consideration, this ordinance will layover until
the December 22, 2021 City Council meeting .
Councilmember Martin introduced in wntmg Ordinance No. 1735 , an
ordinance to Declare a Moratorium on the Filing of Subdivision and Multiple
Occupancy Project Applications within the Outside of the City Limits within the
Planning Jurisdiction with the change in Section 2. A. Informal Review or Pre-
Application Conference pursuant to Article IV, Section B of the Fairhope Subdivision
Regulations that occurred between December 1, 2019 and December 6, 2021. Council
President Conyers said once adopted , building will continue that was already
approved and in place. Planning Director Simmons explained the need for the
moratorium and the jurisdiction issues. He said there is an exemption for minor
subdivisions; and approved projects may continue with City Council approval.
Councilmember Burrell brought up minor subdivisions approved and subdivide
several times; and asked how do we stop this? He said this is a great start but we need
to stop re-subdividing; and stated he would support the moratorium. Mr. Simmons
explained that a multiple occupancy project has multiple units on one piece of
property .
Councilmember Martin said it is a great time to do this while we are working on the
Comprehensive Land Use Plan. He said we can scale back to see where our plan will
go forward.
Councilmember Robinson commented he echoed what Councilmembers Burrell and
Martin said. He said this is a good start and a step in the right direction; and stated he
would support this ordinance.
9503
13 December 2021
Councilmember Boone said the ordinance gives the City a chance to step back and
take a breath; and a chance to review.
Council President Conyers said there is a strain on our Planning Department and
Utilities. He said this is the second time to put a moratorium in the last five years. He
commented we want growth , but need to slow growth. Council President Conyers
asked if there was a need for immediate consideration. Councilmember Burrell said to
stop the avalanche of applications.
Mayor Sullivan said the challenge is on our Planning Department and personnel. She
said we are reactionary now not proactive in plann ing; and we have over $23 million
dollars for upgrades in our budget. Mayor Sullivan said the Utility Plan needs to
come with the Subdivision Plan. She said we do not need to tax our system
constantly ; and need to come up with a plan for the future.
In order to take immediate action , Councilmember Burrell moved for
immediate consideration . Seconded by Councilmember Martin , motion for immediate
consideration passed unanimously by the following voice votes: A YE -Burrell ,
Martin, Conyers, Robinson, and Boone. NAY -None. Counci lmember Burrell then
moved for final adoption of Ord inance No . 1735. Seconded by Counci lmember
Boone, motion for final adoption passed by the following voice votes: A YE -Burrell,
Martin, Conyers , Robinson, and Boone. NAY -one. Councilmember Robinson said
we need to get this done and not wait six months.
Councilmember Robinson introduced in wntmg an ordinance to amend
Ordinance o. 1510 and Ordinance o. 1635 known as the Personne l Rules , Policies
and Procedures Ordinance by amending Section IV. Wage and Salary Administration,
4.03 Employee Pay Rates; and Section V . Evaluation, Training and Development,
5.02 Employee Training; specifically, Certifications and Trainings. Due to lack of a
motion for immediate consideration , this ordinance will layover until the December
22, 2021 City Council meeting.
Councilmember Boone introdu ced in wntmg an ordinance to amend
Ordinance No. 1510 known as the Personnel Rules, Policies and Procedures
Ordinance by amending Section IV . Wage and Sa lary Administration , 4.12 Travel
Policy. Due to lack of a motion for immediate consideration, this ordinance will
layover until the December 22, 2021 City Council meeting.
Councilmember Robinson moved to approve the 2022 Regular City Council
Meetings. Seconded by Councilmember Martin , motion passed unanimously by voice
vote .
9504
13 December 2021
Counc ilmemb er Burrell introd uced in writ in g, and moved for the adoption of
the following resolution , a re so lution that the City of Fairhope supports passage of
legislation in the Un it ed States Congress to designate A labama's Underwater Forest
as part of the National Marine Sanctu ary System. Seconded by Counci lm ember
Martin, motion p assed unanimously by voice vote.
RESOLUTION 0. 4297-21
A RESOLUTION I SUPPORT OF DESIG A TING
ALABAMA'S UN DERWATER FOREST AS PART OF
THE NATIONAL MARINE SANCTUARY SYSTEM
WHEREAS , The Underwater Forest is an area of fossi li zed cypress trees submerged 60 feet
underwater off th e coast of Alabama. T hese trees date back to over 60 ,000 years ago , and
were buried by sediment underwater unt il 2004, when Hurricane Ivan uncovered it.
WHEREAS , This location is a prime ca nd idate to be designated as part of the National
Marine Sanctuary System because it provi des a unique marine habitat that supports a wide
range of biodiversity, similar to that of cora l reefs. In addition,
• The U nd erwater Forest off of A la bam a's coast is just as valua ble (o r more) than th e
16 other national marine sa nctuaries that are currently designated ; and
• This effort is non-partisan, ha s broad support, and reinforces Alabama 's growing eco-
tourism indu stry which supports both our econom y and enviro nm ent; and,
• While be in g placed in the sanctuary system wi ll protect the area from adverse
impacts, safeguards would be in place to continue a ll owing research, fishing , diving ,
and other recreationa l and commerc ial activities .
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope supports passage of legis lation in th e Uni ted State s
Congress to designate Alabama's Underwater Forest as part of the ational Marine Sanctuary
System.
Attest:
Adop ted on thi s 22nd day of November, 202 1
LJ
R eid Conyers, J .,
Counc il Pres id e nt
9505
13 December 2021
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution , a resolution that Mayor Sherry Sullivan is hereby
authorized to execute a contract with J & M Displays for Professional Consultant for
the Design and Production of the Fireworks Displays for FY2022 (New Year 's
Celebration) for the Community Affairs Department (RFQ No . PS002-22) with a not-
to-exceed amount of $10 ,000.00. Seconded by Councilmember Boone, motion passed
unanimously by voice vote.
RESOLUTION NO. 4298-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to
execute a contract with J & M Displays for Professional Consultant for the Design
and Production of the Fireworks Displays for FY2022 (New Year's Celebration) for
the Community Affairs Department (RFQ No. PS002-22) with a not-to-exceed
amount of $10,000 .00.
Attest:
City Cl k
DULY ADOPTED THIS 13TH DAY OF DECEMBER, 2021
s Reid Conyers , .,
Council President
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that Mayor Sherry Sullivan is hereby
authorized to execute a Contract with Music Garden for the band known as
"Blackberry Breeze" for the New Year's Eve Downtown Celebration (Friday,
December 31 , 2021) with a cost not to exceed $7 ,500.00. Seconded by
Councilmember Martin, motion passed unanimously by voice vote .
9506
13 December 2021
RESOLUTION NO. 4299-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby author ized to execute a Contract with Music
Garden for the band known as "Blackberry Breeze" for the New Year 's Eve Downtown
Celebration (Fri day , December 31 , 2021) with a cost not to exceed $7,500.00.
DULY ADOPTED THIS 13TH DAY OF DECEMBER, 2021
Attest:
~/§/IL
City Cle
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution , a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a Service Agreement with Motorola Solution for Astro Essential Service
Renewal which includes a one-year extended warranty for 105 APX radios with a
cost of $7,535.40. Seconded by Councilmember Robinson , motion passed
unanimously by voice vote.
RESOLUTION NO. 4300-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sulli va n is hereby authorized to exec ute a Service Agreement
with Motorola Solution for Astro Essential Service Renewal which incl udes a one-year extended
warranty for 105 APX radios with a cost of$7 ,535.40.
Attest:
DULY ADOPTED THIS 13TH DAY OF DECEMBER, 2021
Reid Conyers , Jr.,
Council President
ail;ili~
City Clerk
9507
13 December 2021
Councilmember Martin introduced in writing , and moved for the adoption
of the following resolution, a resolution to Award Bid to East Bay Electric for
Distribution and 46KV Line Additions and Impro v ements for the Electric
Department with total bid propo sal of 936 ,343.50 (Bid Number 038-21).
Seconded by Councilmember Burrell , motion pas sed unanimously by voice vote .
RESOLUTION NO. 4301-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOP E, ALABAMA, as follows:
[l] That the City of Fairhope did request, receive , and open bids for Distribution and
46KV Line Additions and Improvements for the Electric Department (Bid 038-21).
[2] At the appointed time and place , the following bids were opened and tabulated as
follow s:
Please see attached Bid Tabu lation for
Distribution and 46KV Line Additions and Improvements
for the Electric Department
[3] After evaluating the bid proposals with the required bid specifications , East Bay
Electric with total bid proposal of $936 ,343.50, is now awarded the bid for
Distribution and 46KV Line Additions and Improvements for the Electric
Department.
Adopted on this 13th day of December, 2021
J
Council President
Attest:
~~Mc
City C erk
13 D ecem ber 2021
LOCATION: City of Fa irhope
Fa irh ope , Alabama
BIOO!R SURETY
1. Chain Em Comp1 ny
Hattiesbu rg. MS
2. fm lll yEleclrlc Old Rep~blic Sllmy Co. Robe!Udele, AL
J. l.8e E~rical Constllldlon ~er.i lns1irance Co. Abe/Ileen, NC
4, Petty Uoe Conslr. Co.
aanto n, AL
5. Power<lrid Services T rtrllerS Cm111ty l 6nr CG. H1rtselle, -'I.
6-Se~Electri;
Chtn~g1,TN
7. S(ll.illem Electric: CQ!p
flowood ,MS
8. Taylor Ei«!rle lllili ty
Mad ilOll,AL
BID TABULATION · CONlRACTOR
li>U8C' ll>W~ lOTAl
(REMOYAl l IINSfAU.l 110
$223,811.00 5712.532.50 $936.343.50
$2,057,293.50 se,m,292.25 $8,lS.,555.75
$189~10~ S1 ,1 48,127.!.t 51,338,037.le
9508
BID OPENING DATE: October 27, 202 1 at 1:00 P.M.
PRO JECT: 202 1 Dist ribu1ion and 46 KV Line
Add itions and Improvements
Addnd. Ajlilffll, Mdend, Ad41ftd.
.
No.1 No.! No.I Nt.4 COMMENTS
NOBIO
I I ( '
I ✓ ' X
NOBIO
I ✓ I I
NOBID
NOBID.
NOB ID
I hereby comfy that the above is a true and correct tabulation of bids received on October 27, 2021 for City of Fa imope 2021 Distribution and 46 ~ Line Additions and
Improvements.
1 ol 1
9509
13 December 2021
Councilmember Burrell introduced in writing , and moved for the adoption
of the following resolution , a resolution to Award Bid to One2One
Communications, LLC d/b /a OneSource for the Utility Departments with total bid
proposal of $53,000 .00 (Bid umber 002-22). Seconded by Councilmember
Martin, motion passed unanimously by voice vote.
RESOLUTION NO. 4302-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows :
[l] That the City of Fairhope did request, receive , and open bids for Offsite Printing
and Mailing of Billing Statements for the Utility Departments (Bid 002-22).
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
Offsite Printing and Mailing of Billing Statements
for the Utility Departments
[3] After evaluating the bid proposals with the required bid specifications , One2One
Communications, LLC d/b /s OneSource with total bid proposal of $53 ,000 .00, is now
awarded the bid for Offsite Printing and Mailing of Billing Statements for the Utility
Departments.
Adopted on this 13th day of December, 2021
sift£~
Council President
Attest:
~~ City erk
13 December 2021
CITY OF FARHOPE Bid-Tab
Bid 002-22 Olfsitt Printi ng and lbHlng of Bllltng Slnments
Opened Noven-btr 12, 2021 at 2:00 P.11 ,
SPC lnlormm Outsource
0:>YeMai '
Sebis CNed OoCl.menl Management
Rtcommtndllion: Ont20 ne Communications, LLC., dba OntSoUltt
s· lute
Cory Piette, Putthlslng ~n,g,r
N
9510
N N S0.105 IO.S3 Sebis did not acMOloge fie Addenda and did not
~• the correct Bid Re se
Counci lmember Martin introduced in writing, and moved for the adoption
of the following resolution , a resolution to Award Bid to Blade Construction, LLC
for Fels A venue and Pier Avenue Drainage Improvement Project for the Public
Works Department with total bid proposal of $67 ,226.00 (Bid umber 003-22).
Seconded by Councilmember Burrell , motion passed unanimous ly by voice vote.
9511
13 December 2021
RESOLUTION NO. 4303-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows:
[1] That the City of Fairhope did request, receive , and open bids for Fels Avenue and
Pier Avenue Drainage Improvement Project for the Public Works Department (Bid
003-22).
[2] At the appointed time and place , the following bid was opened and tabulated as
follows:
Blade Construction, LLC $67,226.00
[3] After evaluating the bid proposals with the required bid specifications, Blade
Construction, LLC with total bid proposal of $67,226.00, is now awarded the bid for
Fels Avenue and Pier Avenue Drainage Improvement Project for the Public Works
Department.
Attest:
City Clerk
Adopted on this 13th day of December, 202 1
Reid Conyers , Jr.
ncil President
Councilmember Boone introduced in writing, and moved for the adoption
of the following resolution, a resolution that the Governing Body of the City of
Fairhope, Alabama, hereby rejects all bids for Bid No. 004-22 -North Summit
Street -NRCS EWP Project for the Public Works Department (only one Bid was
received); and authorizes the Mayor to negotiate a contract with the one bidder,
pursuant to the Code of Alabama 1975 , Section 39-2-6(b ). Seconded by
Councilmember Robin son, motion passed unanimously by voice vote.
9512
13 December 2021
RESOLUTION NO. 4304-21
BE IT RES O LVED BY THE G O VERNING BODY OF THE CITY OF
FAIRH O PE, ALABAMA , as follows:
[l ] That the City of Fairhope did request , receive, and open bids for orth Summit
Street -Big Mouth Gully at the Wastewater Treatment Plant -NRCS EWP Project
for the Public Works Department (Bid Number 004-22) at 555 South Section Street in
the City of Fairhope offices , Fairhope, Alabama.
[2] At the appointed time and place , the bids were opened and tabulated.
[3] After evaluating the bid proposals with the required bid specifications , only one
va li d bid was received and we request that all bids be rejected for North Summit
Street -Big Mouth Gully at the Wastewater Treatment Plant -NRCS EWP Project
for the Public Works Department (Bid No. 004-22); and authorize the Mayor to
negotiate a contract with the one bidder, pursuant to the Code of Alabama 1975 ,
Section 39-2-6(b ).
Adopted on this 23rd day of August, 2021
Attest :
~~4fla.Lc ~nk~~MC
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that City of Fairhope has voted to procure
Restoration Services for Flood Damage at the Roy C. White Fire Station (Fire Station
#2); and awards the project to Seale Quality Construction and Renovations in the
amount of $30 ,686.64. Seconded by Councilmember Martin, motion passed
unanimously by voice vote. Councilmember Burrell mentioned that an insurance
claim has been sent to our insurance provider.
9513
13 December 2021
RESOLUTION NO. 4305-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope did request and solicit quotes for Restoration Services
for Flood Damage at the Roy C. White Fire Station (Fire Station #2).
[2] After evaluating the Quotes with the required specifications , Seale Quality
Construction and Renovations is now awarded the procurement of Restoration
Services for Flood Damage at the Roy C. White Fire Station (Fire Station #2) with a
total cost of $30,686.64 .
Adopted on this 13th day of December, 2021
Attest:
~~MC
City Clerk
es Reid Conyers
Council President
Councilmember Martin introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope has voted to
purchase a 2022 Ford F250 Super Cab 4x4 Pickup Truck or Equivalent for the Gas
Department; and the type of vehicle needed is on the Alabama State Department of
Purchasing bid list and therefore does not have to be let out for bid estimated cost
of $31 ,741.00 (equivalent not to exceed budgeted amount of $48 ,000.00).
Seconded by Councilmember Robinson , motion passed unanimously by voice
vote.
*
*
9514
13 December 202
RESOLUTION NO. 4306-21
BE IT RES O LVED BY THE GOVERNING B ODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l] That the City of Fairhope has voted to purchase a 2022 F250 Super Cab 4x4
Pickup Truck or Equivalent for the Gas Department; and the type of vehicle needed is
on the Alabama State Department of Purchasing bid list and therefore does not have
to be let out for bid; and
[2] The following 1s the Alabama State Department of Purchasing contract
information:
Bid Number: Tl91
2022 Ford F250 Super Cab Cost is $31,741.00
or Equivalent not to exceed budgeted amount of $48 ,000.00
Adopted on this 13th day of December, 2021
Attest:
cifr &/aL
City Cle k
mes Reid Conyer
Council President
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope has voted to purchase
Three 2021 Ford Police Interceptor A WD Utility or Equivalent for the Police
Department; and the type of vehicle needed is on the Alabama State Department of
Purchasing bid list and therefore does not have to be let out for bid estimated cost of
$133,252 .50 (equivalent not to exceed budgeted amount of $186 ,405.00). Seconded
by Councilmember Robinson, motion passed unanimously by voice vote.
9515
13 December 2021
RESOLUTION NO. 4307-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1] That the City of Fairhope has voted to purchase Three 2021 Ford Police
Interceptor A WD Utility or Equivalent for the Police Department; and the type of
vehicle needed is on the Alabama State Department of Purchasing bid list and
therefore does not have to be let out for bid; and
[2] The following is the Alabama State Department of Purchasing contract
information :
Bid Numb er: Tl91L
Three 2021 Ford Police Interceptor A WD Uti lity Cost is $133,252 .50
or Equivalent not to exceed budgeted amount of $186 ,405.00
Adopted on this 13th day of December, 2021
Attest:
~ C ity Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope has voted to procure
Two John Deere 1550 TerrainCut Commercial Front Mowers and Rear Discharge
Decks for the Public Works Department (Street); and the equipment is available for
direct procurement through the Sourcewell Grounds Maintenance Contract which has
been nationally bid ; and therefore , does not have to be let out for bid. The cost will be
$49,750.36. Seconded by Councilmember Boone , motion passed unanimously b y
voice vote.
9516
13 December 2021
RESOLUTION 0. 4308-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , as follows: That the City of Fairh ope has vo ted to procure Two John Deere 1550
TerrainCut Commercial Front Mowers and Rear Discharge Decks for the Public Works
Department (S treet); and the equipment is ava ilabl e for direct procurement through the
Sourcewell Grounds Maintenance Contract which has been nation ally bid; and therefore, does not
have to be let out for bid. The cost will be $49,750.36.
Adopted on this 13th day of December, 2021
Attest:
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City of Fairhope has voted to procure a
Tomcat VR Rider Sweeper Model No. 349-TC for the Purchasing Warehouse; and
the equipment is available for direct procurement through the Alabama State
Department of Purchasing Contract No. T-700; and therefore , doe s not have to be let
out for bid . The total estimated amount is $15 ,610.00. Seconded by Councilmember
Robinson , motion passed unanimously by voice vote.
RESOLUTION NO. 4309-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows : That the City of Fairhope has voted to procure a Tomcat VR Rider
Sweeper Model No . 349-TC for the Purchasing Warehouse; and the equipment is available for
direct procurement through the Alabama State Department of Purchasing Contract No. T-700; and
therefore , does not have to be let out for bid. The total estimated amount is $15,610.00.
Adopted on this 13th day of December, 2021
Ja
Attest:
L~&foz..L
City Cler
9517
13 December 2021
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope has vo ted to procure a
2022 Freightliner M2 with 4 Yard Mixer or Equivalent for the Public Works
Department (Street); and the equipment is available for direct procurement through
the Sourcewell contract with National Auto Fleet which has been nationally bid; and
therefore , does not have to be let out for bid. The cost wi ll be $139,831.00. Seconded
by Councilmember Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 4310-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows :
[l] That the City of Fairhope has voted to procure a 2022 Freightliner M2 with 4
Yard Mixer or Equivalent for the Public Works Department (Street); and the
equipment is available for direct procurement through the Sourcewell contract with
National Auto Fleet which has been nationally bid; and therefore, does not have to be
let out for bid. The cost will be $139 ,831.00.
Adopted on this 13th day of December, 2021
Council President
Attest:
~~ City Jerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City of Fairhope has voted to procure a
Caterpillar Model C4.4 Diesel Generator w ith Mounted Equipment for the Fairhope
Volunteer Fire Department at Fire Station 1; and the equipment is avai lable for direct
procurement through the Sourcewell contract which has been nationally bid; and
therefore, does not have to be let out for bid . The estimated cost is $35 ,424.00.
Seconded by Counci lm ember Burrell , motion passed unanimously by voice vote .
9518
13 December 2021
RESOLUTION 0. 4311-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , as follows : That the City of Fairhope has voted to procure a Caterpillar Model C4.4
Diesel Generator with Mounted Equipment for the Fairhope Volunteer Fire Department at Fire
Station 1; and the equipment is availabl e for direct procurement through the Sourcewell contract
which has been nationally bid ; and therefore , does not have to be let out for bid. The estimated
cost is $35 ,424 .00 .
Adopted on this 13th day of December, 2021 µ
James id Conyers , Jr.,
Council President
Attest:
~l
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope has voted to procure
a Backup Server with Mountable Rack with a three year extended service agreement
for the IT Department; and the equipment is available for direct procurement through
the OMNIA Partners Contract which has been nationally bid; and therefore, does not
have to be let out for bid. The cost will be $23,283.06. Seconded by Councilmember
Martin, motion passed unanimously by voice vote.
RESOLUTION NO. 4312-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows: That the City of Fairhope has vo ted to procure a Backup Server with
Mountable Rack with a three year extended service agreement for the IT Department; and the
equi pment is available for direct procurement through the OM IA Partners Contract which has
been nationally bid; and therefore, does not have to be let out for bid . The cost will be $23 ,283 .06 .
Adopted on this 13th day of December, 2021
QU(;.C)v -Reid ConyersT,
Council President
Attest:
~;Jjla.LL ~ . anks, Gty::
9519
13 December 2021
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope has voted to procure
the Renewal of Microsoft 365 E3 and Microsoft Exchange Online Advanced Threat
Protection Annual Licensing for the IT Department; and the type of maintenance
renewal needed is available for direct procurement through the OMNIA Partners
Contract which has been nationally bid; and therefore, does not have to be let out for
bid. The cost will be $70 ,035.90. Seconded by Councilmember Martin, motion passed
unanimously by voice vote.
RESOLUTION NO. 4313-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows:
[1] That the City of Fairhope has voted to procure the Renewal of Microsoft 365 E3
and Microsoft Exchange Online Advanced Threat Protection Annual Licensing for
the IT Department ; and the type of maintenance renewal needed is available for direct
procurement through the OMNIA Partners Contract which has been nationally bid;
and therefore, does not have to be let out for bid. The cost will be $70 ,035.90.
Adopted on this 13th day of December, 202 1
Attest:
~~ City Jerk
Councilmember Martin introduced in writing, and moved for the ado ption of
the following resolution, a resolution that the City of Fairhope has voted to procure a
Dispatch Recorder/Media Works Server Upgrade for the Police Department; and the
type of equipment needed is available for direct procurement through the General
Services Administration ("GSA") Contract which has been nationally bid; and
therefore , does not have to be let out for bid. The cost will be $19 ,925.00. Seconded
by Councilmember Robinson, motion pa sse d unanimously by voice vote.
9520
13 December 2021
RESOLUTION NO. 4314-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows:
[ 1] That the City of Fairhope has voted to procure a Dispatch Recorder/Media Works
Server Upgrade for the Police Department ; and the type of equipment needed is
available for direct procurement through the General Services Administration
("GSA") Contract which has been nationally bid ; and therefore , does not have to be
let out for bid. The cost will be $19 ,925.00 .
Adopted on thi s 13th day of December, 2021
Attest:
~ltlt-L ISaA.anks, MMC
City Clerk
Councilmember Burrell introduced in writing , and moved for the adoption of
the following resolution , a resolution that the City of Fairhope has voted to procure
VTScada 25K Dual Redundant Server License with Commissioning , Setup , Support,
and Training for the Electric Department, from Deep South Automation, LLC as Sole
Source Distributor for Trihedral , Inc ; and authorizes procurement based on the option
allowed by the Code of Alabama 1975 , Section 41-16-51(13). The cost will be
$49 ,295 .00. Seconded by Councilmember Boone, motion passed unanimously by
voice vote .
*
*
9521
13 December 2021
RESOLUTION NO. 4315-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , as follows : Tha t the City of Fairhope has voted to procure VTScada 25K Dual
Redundant Serve r License wi th Commissionin g , Setup , Support, and Training for the Electric
D epartm ent , from Deep South Automation, LLC as Sole Source Distributor for Trihedral , Inc ;
and authorizes procurement based on the o ption all owed by the Code of Alabama 1975 , Section
41-16-51(13). The cos t will be $49,295 .00.
Ado pted o n this 13th day of December, 202 I
A tte st:
~
C ity Clerk
Councilmember Martin introduced in writing, and mo ved for the adoption of
the following resolution, a resolution that the City of Fairhope has voted to procure
Fitness Eq uipment for the Recreation Departm ent; and the eq uipment is available for
direct procurement through the Sourcewell Contract w hich has been n atio nall y bid ;
and therefore, does not have to be let out for bid. The cost will be $41 ,722.00 .
Seconded by Councilmember Robin so n, motion passed unanimously by voice vote.
RESOLUTION NO. 4316-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , as follows : That the City of Fairhope has voted to procure Fitness Equipment for
the Recreation Department; and the equip ment is availabl e for direct procurement through the
Sourcewell Contract w hi ch has been nationa ll y bid ; and therefore, does not have to be let o ut for
bid. The cost w ill be $4 1,722 .00 .
A dopted on this 13th day of December, 202 I
Attest:
~ll.~
C ity C lerk
9522
13 December 2021
Councilmember Robinson introduced in writing , and moved for the adoption
of the following resolution, a resolution that the City of Fairhope has voted to procure
Sixteen (16) HyPower PowerPort Marine Pedestals for Fairhope Docks , from
HyPower, a divi s ion of HydroHoist Marine Group , Inc., who is the Sole Source
Manufacturer and only direct source for this type of pedestal; and authorizes
procurement based on the option allowed by the Code of Alabama 1975 , Section 41-
16-51(13). The estimated cost will be $22 ,177.63 . Seconded by Councilmember
Martin , motion passed unanimously by voice vote.
RESOLUTION NO. 4317-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows :
(1] That the City of Fairhope has voted to procure Sixteen (16) HyPower PowerPort
Marine Pedestals for Fairhope Docks , from HyPower, a division of HydroHoist
Marine Group , Inc., who is the Sole Source Manufacturer and only direct source for
this type of pedestal ; and authorize s procurement based on the option allowed by the
Code of Alabama 1975 , Section 41-16-51(13). The estimated cost will be $22 ,177 .63 .
Adopted on thi s 13th day of December, 2021
Attest:
~~
City Clerk
Councilmember Boone introduced in writing , and moved for the adoption
of the following resolution , a resolution that the City of Fairhope has voted to
procure LED Lighting Package for New Baseball Fields for the Recreation
Department ; and the equipment is available for direct procurement through the
Sourcewell Sports Lighting Contract which has been nationally bid ; and therefore ,
does not have to be let out for bid. The cost will be $539 ,000.00 . Seconded by
Councilmember Burrell , motion pa ss ed unanimously by voice vote.
9523
13 December 2021
RESOLUTION NO. 4318-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , as follows: That the City of Fairhope has voted to procure LE D Lighting Package
for New Baseball Fields for the Recreation Department; and the equipment is available for direct
procurement through the Sourcewell Sports Lighting Contract which has been nationally bid; and
therefore, does not have to be let out for bid . The cost will be $539 ,000.00 .
Adopted on this 13th day of December, 2021
Attest:
~~
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope has voted to procure
LED Lighting Package for the High School Softball Fields for the Recreation
Department; and the equipment is available for direct procurement through the
Sourcewell Sports Lighting Contract which has been nationally bid; and therefore ,
does not have to be let out for bid. The cost will be $96,400.00. Seconded by
Councilmember Boone, motion passed unanimously by voice vote. Councilmember
Burrell said these are City fields and used by the High School.
RESOLUTION NO. 4319-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , as follows : That the City of Fairhope has voted to procure LED Lighting Package
for the High School Softball Fields for the Recreation Department; and the equipment is available
for direct procurement through the Sourcewell Sports Lighting Contract which has been
nationally bid ; and therefore , does not ha ve to be let out for bid. The cost will be $96 ,400.00.
Adopted on this 13th day of December, 2021
Attest:
~~
City Clerk
9524
13 December 2021
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope has voted to procure
LED Lighting Package for the Pickleball Courts for the Recreation Department; and
the equipment is available for direct procurement through the Sourcewell Sports
Lighting Contract which has been nationally bid ; and therefore , does not have to be
let out for bid. The cost will be $28 ,000 .00 . Seconded by Councilmember Martin ,
motion passed unanimously by voice vote.
RESOLUTION NO. 4320-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows:
[1] That the City of Fairhope has voted to procure LED Lighting Package for the
Pickleball Courts for the Recreation Department ; and the equipment is available for
direct procurement through the Sourcewell Sports Lighting Contract which has been
nationally bid; and therefore , does not have to be let out for bid. The cost will be
$28,000.00.
Adopted on this 13th day of December, 2021
President
Attest:
~
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope has voted to procure
One Tora Dingo TXl000 Wide Track Compact Utility Loader with Dingo Bucket for
the Public Works Department (Street); and the equipment is available for direct
procurement through the Sourcewell Contract which has been nationally bid ; and
therefore , does not have to be let out for bid. The cost will be $34 ,095 .00. Seconded
by Councilmember Burrell , motion passed unanimously by voice vote .
9525
13 December 2021
RESOLUTION NO. 4321-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows : That the City of Fairhope has voted to procure One Tora Dingo TXl000
Wide Track Compact Utility Loader with Dingo Bucket for the Public Works Dep artment
(Street); and the equipment is available for direct procurement through the Sourcewell Contract
which has been nationally bid ; and therefore , does not have to be let o ut for bid . The cost will be
$34,095 .00.
Adopted on this 13th day of December, 2021
Attest:
~s~
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution , a resolution that the City of Fairhope hereby approves the
Public Works Project for the New Baseball Fields at Volanta Park for In-House
Labor, Equipment, and Materials: Irrigation Materials ($8,960.00), Sand and Dirt
Materials ($4,900 .00), Sod ($46,000.00), Poles and Netting ($15,000.00); and
Equipment ($25,000.00) with an estimated cost of $99,860.00 . Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 4322-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA , That the City of Fairhope hereby approves th e Public Works Project for the New
Baseball Fields at Volanta Park for In-House Labor, Equipment, and Materials: Irrigation
Materials ($8 ,960 .00), Sand and Dirt Materials ($4,900.0 0), Sod ($46 ,000.00), Poles and Netting
($15,000.00); and Equipment ($25,000.00) with an estimated cost of$99,860 .00.
Adopted on this 13th day of December, 2021
Attest:
.:&µL
City Clerk
9526
13 December 2021
Councilmember Robinson introduced in writing , and moved for the adoption
of the following resolution, a resolution that the City Council hereby authorizes
Mayor Sherry Sullivan to execute the Master Easement Agreement between Portico
Fairhope, LLC, Portico Fairhope II , LLC , the City of Fairhope, the Fairhope Single
Tax Corporation, and Chris Haley which will terminate the Right-Of-Entry &
Permanent Drainage Easement No. 1; Amend and Restate Existing Easement
Agreements; and Establish New Portico II Easements. Seconded by Councilmember
Burrell, motion passed unanimously by voice vote.
RESOLUTION NO. 4323-21
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry
Sullivan to execute the Master Easement Agreement between Portico Fairhope, LLC,
Portico Fairhope II, LLC, the City of Fairhope , the Fairhope Single Tax Corporation,
and Chris Haley which will terminate the Right-Of-Entry & Permanent Drainage
Easement No. 1; Amend and Restate Existing Easement Agreements; and Establish
New Portico II Easements.
Adopted on this 13th day of December, 2021
Attest:
City Clerk
Councilmember Robinson moved to appoint Lisa Atchley to the
Recreation Board to fill the unexpired term for Michelle Smith which will expire
September 2022. Seconded by Councilmember Boone, motion passed unanimously
by voice vote.
Councilmember Burrell moved to appoint Joe Kelley and to reappoint Carrie
McLemore and Robin Coleman to the Fairhope Public Schools Commission for a
three year which will expire December 2024. Seconded by Councilmember Boone,
motion passed unanimously by voice vote .
9527
13 December 2021
Councilmember Burrell moved to approve the recommendations from the
Street and Traffic Committee for Ingleside A venue between Central and Edwards ;
Mershon Street between Morphy and Nichols; and the Intersection of Summit and
Nichols. The motion was seconded by Councilmember Martin. Councilmember
Burrell said the Committee looked at data extensively; and commented a Stop Sign is
the last resort for slowing traffic. He stated we decided to try something different for
these areas ; i.e., beautification ideas for slowing traffic. Councilmember Robinson
said he was not comfortable at this time to add a three-way stop. He said we have
Committees to discuss and bring back their recommendations. Councilmember
Martin said he did not have a problem seeing a stop sign put up. After further
discussion, motion passed unanimously by voice vote.
Councilmember Burrell requested this be put on the next Streets and Traffic Control
Committee agenda to revisit.
Councilmember Burrell moved to adjourn the meeting. Seconded by
Councilmember Martin, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 7:42 p.m .
~~
City Clerk