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Home My WebLink About09-28-2026 City Council Meeting Agenda Packet CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, September 28, 2026 - 6:00 PM City Council Chambers Council Members Jack Burrell Joshua Gammon Jimmy Conyers Jay Robinson Andrea Booth Invocation and Pledge of Allegiance Public Hearing Owner, Michael Jason Tickle for Conditional Annexation to R-1, Low Density Single Family Residential District. PPIN #: 28640 Page 1 of 229 City Council Regular Meeting September 28, 2026 Page - 2 - 12. Resolution — That the City Council reviews, approves and adopts the proposed FY2027 Budget. 13. Resolution - That the City Council desires to use Impact Fees account for equipment and projects that meet the criteria and are in the FY2027 Proposed Budget. 14. Resolution - That the City Council approves and adopts the recommendations to fund new positions, reclassify positions, defund and delete positions as presented in the FY2027 Budget. 15. Resolution — That the City Council authorizes the submittal of an application to the Alabama Historical Commission's Certified Local Government Grant program for the Fairhope Historic Preservation Commission and authorizes Mayor Sherry Sullivan to sign any Water Treatment Plant #1 Liquid Treatment Upgrades; and authorize the re- documents. If awarde improvements, shoreline and bluff restoration, all necessary do with Goodwyn Mills Cawood for (RFQ PS26- Services - Coastal Engineering Services for Beach Monitoring - Page 2 of 229 City Council Regular Meeting September 28, 2026 Page - 3 - 20. Resolution — That the City of Fairhope approves the procurement of a 2027 New Way Sidewinder XTR Automated Side Loader — Package Garbage Truck that is on Sourcewell (Contract #110223- Sansom Equipment Company and t total amount not-to- with Gridco, Inc. for Professional Engineering Services for (RFQ PS26- immediately following th February 27, 2027, from 6:00 Tournament to be held at the Mike For Page 3 of 229 City Council Regular Meeting September 28, 2026 Page - 4 - Regular Meetings of the City Council shall be held on the 2nd and 4th Monday of each month immediately following the 4:30 p.m. Work Session unless prescheduled and announced otherwise. Next Regular City Council Meeting, Monday, October 12, 2026, 6:00 p.m. Fairhope Municipal Complex Council Chambers 161 North Section Street Page 4 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-375 FROM: Lisa Hanks, City Clerk SUBJECT: Approve minutes of the September 14, 2026, Regular City Council Meeting and minutes of the September 14, 2026, Work Session. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: Council approval. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 5 of 229 STATE OF ALABAMA )( : COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 14 September 2026. Present were Council President Pro Tempore Jack Burrell, Councilmembers: Joshua Gammon, Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell (arrived at 5:08 p.m.), and City Clerk Lisa A. Hanks. Council President Jimmy Conyers was absent. There being a quorum present, Council President Pro Tempore Burrell called the meeting to order at 5:05 p.m. The invocation was given by Councilmember Joshua Gammon, and the Pledge of Allegiance was recited. Councilmember Robinson moved to approve minutes of the August 24, 2026, regular meeting; and minutes of the August 24, 2026, work session. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. Councilmember Gammon thanked Mayor Sullivan and Chief Hollinghead for the September 11, 2026 Prayer Service at 9:00 a.m.; and said it was a unique time. Councilmember Robinson thanked the Fairhope High School Football Team and said it was a good start. Council President Pro Tempore Burrell said he echoed what Councilmember Gammon said regarding the September 11, 2026 Prayer Service; and stated it was a great event. He thanked the City Council, Mayor, City Treasurer Creech and her staff, and the Department Heads with the FY2027 Budget. Councilmember Robinson moved for final adoption of Ordinance No. 1883, an ordinance to amend Zoning Ordinance No. 1253 to zone the property of Krhut Enterprises, LLC, to R-1, Low Density Single-Family Residential District with Conditional Annexation with the Voluntary Conditions. The property is located at the southeast corner of County Road 13 and Mosley Road and is 43.6± acres. PPIN #24484, #109974, #113514, and #234578. (Introduced at the August 24, 2026, City Council Meeting.) Seconded by Councilmember Gammon, motion for final adoption passed by the following voice votes: AYE – Burrell, Gammon, Robinson, and Booth. NAY - None. Page 6 of 229 14 September 2026 Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution to authorize submission of Pre-Application for FY2027 Airport Improvement Program Grant, Airport Infrastructure Grant, and Alabama Department of Transportation 50/50 Grant for H.L. “Sonny” Callahan Airport (KCQF). Seconded by Councilmember Booth, motion passed unanimously by voice vote. RESOLUTION NO. 5900-26 WHEREAS, the City of Fairhope, Alabama, as the designated Sponsor for H. L. “Sonny” Callahan Airport (KCQF) (“the Airport”) intends to apply for Federal and State matching funds for Airport Improvement Program (AIP) grants, an Airport Infrastructure Grant (AIG), and an Alabama Department of Transportation 50/50 Grant (ALDOT 50/50) during fiscal year 2027; and WHEREAS, the overall scope of the grants is expected to include the rehabilitation of Taxiway A (AIP), construction of the East-West Access Road (East Terminal Area) Phase II (ALDOT 50/50), and Land Reimbursement (AIP & AIG) at H.L. “Sonny” Callahan Airport (KCQF); and WHEREAS, the submittal of the pre-application is necessary and required in order to pursue the grants, if awarded.; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Fairhope, Alabama as follows: 1. That the City of Fairhope is authorized to make pre-application for Federal assistance (FAA) and State assistance (ALDOT) for FY2027 projects at H.L . “Sonny” Callahan Airport, to include the following: a. Rehabilitate Taxiway A (AIP); b. Construct East-West Access Road (East Terminal Area) Phase II (ALDOT 50/50) c. Land Acquisition — Reimbursement (AIP) 2. That the application be submitted for and on behalf of the City of Fairhope by its Mayor, as designated by the City Council, who is authorized by this Resolution to sign the application and any related forms or documents on behalf of the City of Fairhope. 3. That the final grant agreement, if AIP, AIG, or ALDOT funds are awarded based on the pre-application, shall remain subject to the approval of the City Council. ADOPTED THIS 14TH DAY OF SEPTEMBER, 2026 _________________________________ Jack Burrell, Council President Pro Tempore City of Fairhope, Alabama ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk Page 7 of 229 14 September 2026 Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope awards Request for Qualifications (RFQ) for the Fairhope Roundabouts Public Art Installation to Maxwell Emcays for the roundabout at Veterans Drive with cost of construction $115,000.00; and to Nelson Grice for the roundabout at County Road 13 and County Road 32 with cost of construction $117,300.00; and authorizes Mayor Sullivan to execute a contract with each artist to complete construction and installation of their art design in selected Fairhope roundabouts. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Mayor Sullivan briefly explained the process for selecting the artists. She said two were selected by the Committee that included Councilmembers Burrell and Gammon, Jimmy Prestwood, Bryant Whelan, Lynn Yonge was Chair, Hannah Legg, Ryan Baker, and Doctor Barry Boothe. RESOLUTION NO. 5901-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope awards Request for Qualifications (RFQ) for the Fairhope Roundabouts Public Art Installation to Maxwell Emcays for the roundabout at Veterans Drive with cost of construction $115,000.00; and to Nelson Grice for the roundabout at County Road 13 and County Road 32 with cost of construction $117,300.00; and authorizes Mayor Sullivan to execute a contract with each artist to complete construction and installation of their art design in selected Fairhope roundabouts. DULY ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _____________________________ Jack Burrell Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute an Intergovernmental Roadway Construction Agreement between the Baldwin County Commission and the City of Fairhope, Alabama certain roadway improvements, including constructing a roundabout at the intersection of Founders Drive and Boothe Road, geometric and signal improvements to the intersections of US 98 and Twin Beech Road, and installing various pedestrian improvements within the project limits as depicted on Exhibits A, B, & C. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Page 8 of 229 14 September 2026 RESOLUTION NO. 5902-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute an Intergovernmental Roadway Construction Agreement between the Baldwin County Commission and the City of Fairhope, Alabama certain roadway improvements, including constructing a roundabout at the intersection of Founders Drive and Boothe Road, geometric and signal improvements to the intersections of US 98 and Twin Beech Road, and installing various pedestrian improvements within the project limits as depicted on Exhibits A, B, & C. ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ Jack Burrell Council President Pro Tempore Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for Resolution No. 5734-26 with American Contractors Indemnity Company (Surety) and Fairhope Building Company (Contractor) for the J.M. Nature Center Remodel with a cost of $18,678.27; and to award Change Order No. 1 to Fairhope Building Company (FBC). The new contract total will be $254,753.27. The Surety Company is responsible for all contract pricing except for Change Order No. 1. And, to authorize Treasurer to transfer $18,678.27 from General Fund to Capital Projects Fund in the FY2026 Budget. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. * * Page 9 of 229 14 September 2026 RESOLUTION NO. 5903-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for Resolution No. 5734-26 with American Contractors Indemnity Company (Surety) and Fairhope Building Company (Contractor) for the J.M. Nature Center Remodel with a cost of $18,678.27; and to award Change Order No. 1 to Fairhope Building Company (FBC). The new contract total will be $254,753.27. The Surety Company is responsible for all contract pricing except for the Change Order No. 1. [2) City Treasurer authorized to transfer $18,678.27 from General Fund to Capital Projects Fund in FY2026 Budget. DULY ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ Jack Burrell Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26-036) for the Coastal Engineering Services for Beach Monitoring - Magnolia Beach to Goodwyn Mills Cawood; and hereby authorize Mayor Sullivan to negotiate the not- to-exceed fee to be approved by Council. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. * * Page 10 of 229 14 September 2026 RESOLUTION NO. 5904-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26-036) for the Coastal Engineering Services for Beach Monitoring – Magnolia Beach to Goodwyn Mills Cawood; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 14TH DAY OF SEPTEMBER, 2026 ________________________________ Jack Burrell Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute Contract Amendment No. 3, Extension No. 2 of Bid No. 24-056 Citywide Tree Maintenance Annual Contract Public Works Department with Chris Francis Tree Care, LLC per the terms and conditions of the original contract. The Contract Extension No. 2 to be from October 1, 2026 to September 30, 2027 with a not-to-exceed of $96,000.00. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. RESOLUTION NO. 5905-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute Contract Amendment No. 3, Extension No. 2 of Bid No. 24-056 Citywide Tree Maintenance Annual Contract Public Works Department with Chris Franics Tree Care, LLC per the terms and conditions of the original contract. The Contract Extension No. 2 to be from October 1, 2026 to September 30, 2027 with a not-to-exceed amount of $96,000.00. DULY ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ Jack Burrell Council President Pro Tempore Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 11 of 229 14 September 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the annual procurement of Violas, Pansies, Nemesias, and other winter flowers for FY2027 for the Landscaping Department to Billy Harris and Associates with an estimated cost of $15,319.82 plus shipping and additional tariffs. The cost will be included in the proposed FY2027 Budget. This procurement is allowed pursuant to Resolution No. 1650-10 adopted May 24, 2010. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5906-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the annual procurement of Violas, Pansies, Nemesias, and other winter flowers for FY2027 for the Landscaping Department to Billy Harris and Associates with an estimated cost of $15,319.82 plus shipping and additional tariffs. The cost will be included in the proposed FY2027 Budget. This procurement is allowed pursuant to Resolution No. 1650-10 adopted May 24, 2010 that declares flowers as Unique “Like Items” and the extension of this categorization to include any cultivated varieties, differentiated by scientific name. DULY ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ Jack Burrell Council President Pro Tempore Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-047-2026-ITO-050) to Unity Fiber GulfCo., LLC for Single Mode Fiber Installation Fairhope Museum to Fairhope Civic Center with a bid proposal not-to-exceed $38,500.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Page 12 of 229 14 September 2026 RESOLUTION NO. 5907-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for (Bid No. 26-047- 2026-ITO-050) for Single Mode Fiber Installation Fairhope Museum to Fairhope Civic Center for the City of Fairhope Information Technology Department. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Single Mode Fiber Installation Fairhope Museum to Fairhope Civic Center [3] After evaluating the bid proposals with the required bid specifications, Unity Fiber GulfCo., LLC is now awarded (Bid No. 26-047-2026-ITO-050) Single Mode Fiber Installation Fairhope Museum to Fairhope Civic Center for the City of Fairhope Information Technology Department with a bid proposal not-to-exceed $38,500.00. ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ Jack Burrell Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk * * * Page 13 of 229 14 September 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Motors and Controls at the Key Allegra Lift Station to Morrow Water Technologies, Inc. for a not-to-exceed project cost of $37,886.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Page 14 of 229 14 September 2026 RESOLUTION NO. 5908-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Motors and Controls at the Key Allegra Lift Station to Morrow Water Technologies, Inc. for a not-to-exceed project cost of $37,886.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. DULY ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ Jack Burrell Council President Pro Tempore Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-044-2026-SEW-012) to Underground, Inc. for Gayfer Park Lift Station Upgrade with a bid proposal not-to- exceed $213,147.00. Authorize Treasurer to transfer $5,537.60 from Lift Station Maintenance to Lift Station Improvements in FY2026 Budget. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. RESOLUTION NO. 5909-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for (Bid No. 26-044- 2026-SEW-012) Gayfer Park Lift Station Upgrade for the City of Fairhope Wastewater Department. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Gayfer Park Lift Station Upgrade [3] After evaluating the bid proposals with the required bid specifications, Underground, Inc. is now awarded (Bid No. 26-044-2026-SEW-012) Gayfer Park Lift Station for the City of Fairhope Wastewater Department with a bid proposal not-to-exceed $213,147.00. Page 15 of 229 14 September 2026 [4] Authorize Treasurer to transfer $5,537.60 from Lift Station Maintenance to Lift Station Improvements in FY2026 Budget. ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ Jack Burrell Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 16 of 229 14 September 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of Fuzzy Filter Maintenance & Repair for the Parkson Fuzzy Filter at the Wastewater Treatment Plant from Parkson as sole source and manufacturer; and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41-16-51(13). The cost will not-to-exceed $23,700.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5910-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of Fuzzy Filter Maintenance & Repair for the Parkson Fuzzy Filter at the Wastewater Treatment Plant from Parkson as sole source and manufacturer; and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41- 16-51(13). The cost will not-to-exceed $23,700.00. DULY ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ Jack Burrell Council President Pro Tempore Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that certain items are declared surplus, and the Mayor and the City Treasurer are hereby authorized and directed to dispose of personal property owned by the City of Fairhope via "GovDeals", as listed in the resolution. Seconded by Councilmember Booth, motion passed unanimously by voice vote. * * Page 17 of 229 14 September 2026 RESOLUTION NO. 5911-26 WHEREAS, the City of Fairhope, Alabama, has certain items of personal property which are no longer needed for public or municipal purposes; and WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION 1. That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes, and hereby declared surplus: 1) 1997 PCT Trailer 4PCU21628V1000161 Water Dept. Asset # 01178 2) 2016 EZGO Golf Cart 5400214 Sewer Dept. Asset #03587 3) 2005 Ford Crown Victoria 2FAFP71W55X171360 Police Dept. Asset #01118 4) 2010 Ford Expedition 1FMJU1F59AEB49735 Police Dept. Asset #01058 5) 2011 John Deere 7700 Fairway Mower 1TC7700XTBT040246 Rec. Dept. Asset #01307 SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope, Alabama, described in Section 1, above, by the following method: a. Receiving bids for such property (via “GovDeals”). All such property shall be sold to the highest bidder, provided, however, that the City Council shall grant the authority to the Mayor to reject all bids when, in her opinion, she deems the bids to be less than adequate consideration for the personal property. ADOPTED AND APPROVED THIS 14TH DAY OF SEPTEMER, 2026 _____________________________ Jack Burrell Council President Pro Tempore ATTEST: ________________________________ Lisa A. Hanks, MMC City Clerk Page 18 of 229 14 September 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council hereby approves the use of J.M. Wood Auction Company (The Equipment Auctioneers) as one of the options for surplus heavy machinery and trucks; and authorizes the Mayor to execute all necessary documents and contracts. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. RESOLUTION NO. 5912-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby approves the use of J.M. Wood Auction Company (The Equipment Auctioneers) as one of the options for surplus heavy machinery and trucks; and authorizes the Mayor to execute all necessary documents and contracts. Approved and Adopted on this 14th day of September 2026 _____________________________ Jack Burrell Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the charge off of Uncollectible Utility Accounts for Fiscal Year 2021 in the amount of $141,283.07. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5913-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the charge off of Uncollectible Utility Accounts for Fiscal Year 2021 in the amount of $141,283.07. DULY ADPOTED ON THIS 14TH DAY OF SEPTEMBER 2026 _____________________________ Jack Burrell Council President Pro Tempore Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 19 of 229 14 September 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council hereby approves and authorizes Mayor Sherry Sullivan to execute the Memorandum of Understanding (MOU) between the Baldwin County Board of Education on behalf of Fairhope West Elementary School and the City of Fairhope Civic Center of Fairhope, Alabama, together referenced as the parties concerning the use of the facilities of the Organization during a School Emergency Evacuation/Reunification Procedure. Seconded by Councilmember Gammon motion passed unanimously by voice vote. RESOLUTION NO. 5914-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby approves and authorizes Mayor Sherry Sullivan to execute the Memorandum of Understanding (MOU) between the Baldwin County Board of Education on behalf of Fairhope West Elementary School and the City of Fairhope Civic Center of Fairhope, Alabama, together referenced as the parties concerning the use of the facilities of the Organization during a School Emergency Evacuation/Reunification Procedure. ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _____________________________ Jack Burrell Council President Pro Tempore Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson moved to appoint Terri Bishop to the Fairhope Public Schools Commission to serve the remainder of Carrie Mackey’s term which will begin September and will end December 31, 2028. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. City Council reviewed an application for a Special Events License by Thomas Bratton McGregor, Bottles Up Mobile Inc. d/b/a Apiary on October 4, 2026, at 85 North Bancroft Street, Fairhope, Alabama 36532. Councilmember Booth moved to approve the issuance of the license. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Page 20 of 229 14 September 2026 Councilmember Gammon moved to grant the request of Nathan Payne, Thomas Hospital Foundation, requests street closures for the Street Soirée, an annual fundraising event on Sunday, October 4, 2026, at the Apiary on 85 North Bancroft Street, Fairhope, Alabama 36532 from 5:00 a.m. to 4:00 p.m. for portions of Bancroft Street and Equality Street with access to the approved street closure area for Gulf Coast Events & Rentals and vendors to begin event setup; and the City of Fairhope to provide barricades to secure street closures and event area; and the Fairhope Police Department to provide security within perimeter and public safety. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Councilmember Gammon moved to grant the request of Cheslay Allegri, Live at 5 (a non-profit organization) requests street closures for the Fall/Winter 2026 Concerts at the Halstead Amphitheater on School Street between Morphy and Fairhope Avenue on Thursday, September 24, 2026; Friday, October 23, 2026; Friday, November 20, 2026; and Friday, December 18, 2026, from 6 a.m. until 12 a.m.; and City of Fairhope to deliver a trailer with eighty (80) plus metal barricades at new parking lot on north side of amphitheater; and twenty (20) trash cans with lids; and eight (8) orange barricades, four (4) on each end of School Street; and no parking signs along west side of road. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Councilmember Gammon mentioned they will need recycling bins too. Mayor Sullivan addressed the City Council and thanked the City Council, City Treasurer Creech and staff, and the Department Heads for all of their work with the FY2027 Budget. Mayor Sullivan presented a proclamation for “National Voters’ Registration Day” being September 15, 2026. She said voter turnout has been low. She announced that September 17, 2026 through September 23, 2026 was “Constitution Week.” Jean Ellis, Dana Maloney, and Elanie Lowery, members of the Daughters of American Revolution, were introduced; and said that September 17, 2026 will be the 239th Anniversary of the signing of the Constitution that was signed in 1787. They passed little packets with bells, book titled “Celebrating the Constitution and U. S. Citizenship,” and a letter along with the “Preamble to the Constitution of the United States. Ms. Lowery asked everyone to join them in Bells Across America where they ring bells on September 17, 2026 at 4:00 p.m. Mayor Sullivan recognized the 2026 – 2027 Fairhope Junior City Council (“FJCC”): Bethany Pierce, Avery Payne, Gunnar Kowal, Claire Wang, Kelley Blakeley, Avery Fergus, Sharon Smith, Ford Stankoski, Jackson Strunk, Jackson Wade, Anne Williams, Ex Officio members Margaret Conyers, and Josie Kemper. FJCC President Bethany Pierce explained the process for what they plan for the coming year for the FJCC. Mayor Sullivan mentioned they plan on a Joint Junior City Council meeting with the City of Daphne and City of Spanish Fort. Page 21 of 229 14 September 2026 The following individual spoke during Public Participation for Non-Agenda Items: 1) Mark Ackerman with Baldwin County addressed the City Council regarding the C3 Program for Joint Transportation Projects which has a 30 million/30 million match program. He said there is an additional 30 million this year; Fairhope was the first to participate in the C3 Program. At the request of the City Attorney, Marcus E. McDowell, the City Council will rise from the meeting to go into Executive Session based on Alabama Code § 36- 25A-7(a)(3) to discuss pending and potential litigation; and § 36-25A-7(a)(7) discuss the consideration the governmental body is willing to offer or accept when considering the purchase, sale, exchange, lease, or market value of real property. The approximate time to be in Executive Session is 45 minutes. Councilmember Robinson moved to go into Executive Session. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. Exited the dais at 5:59 p.m. Returned at 6:45 p.m. Councilmember Robinson moved to adjourn the meeting. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:45 p.m. James Reid Conyers, Jr., Council President ________________________________ Lisa A. Hanks, MMC City Clerk Page 22 of 229 STATE OF ALABAMA ) ( : COUNTY OF BALDWIN ) ( The City Council met in a Work Session at 4:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 14 September 2026. Present were Council President Pro Tempore Jack Burrell, Councilmembers: Joshua Gammon (arrived at 4:17 p.m.), Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, and City Clerk Lisa A. Hanks. Council President Jimmy Conyers and City Attorney Marcus E. McDowell were absent. Council President Pro Tempore Burrell called the meeting to order at 4:00 p.m. The following topics were discussed: • The first item on the Agenda was the Discussion of the FY2027 Budget by City Treasurer Kim Creech. She went over the main sections of the budget and answered questions. (See attached Power Presentation titled “City of Fairhope Budget Review, General Fund & Supported Departments; and Investment in Capital Equipment & Infrastructure”) • Councilmember Gammon mentioned there will be a Joint Meeting for the Fairhope Environmental Advisory Board with the City of Daphne, and Baldwin County. He said the Tree Committee is looking at frontage requirements. Councilmember Gammon gave an update on the Planning Commission meeting regarding building heights. • Councilmember Robinson stated there is a Recreation Board meeting this week. He also gave an update on the Fairhope Historic Preservation Commission regarding a Certified Local Government (“CLG”) grant. • Councilmember Booth gave a Pedestrian and Bicycle Committee update. • Council President Pro Tempore Burrell gave an update from the Eastern Shore Metropolitan Planning Organization regarding the Mobile River Bridge groundbreaking is close. He said the Bayway will be striped for six lanes. He also gave an update on the Fairhope Airport Authority regarding ground leases, budget, and land transfer. • Water and Wastewater Superintendent Daryl Morefield addressed the City Council regarding Agenda Items No. 14, No. 15, and No. 16; and answered any questions if needed. • IT Director Jeff Montgomery addressed the City Council regarding Agenda Item No. 13; and answered any questions if needed. He was questioned about removing or replacing an IT part on the mural on the parking garage with rust on it. • City Treasurer Kim Creech addressed the City Council regarding Agenda Items No. 18 and No. 19; and answered any questions if needed. • Planning Director Hunter Simmons addressed the City Council regarding Agenda Item No. 5 with self-imposed R-1; and answered any questions if needed. He mentioned zoning amendments for building heights and said he needed feedback. Page 23 of 229 Monday, 14 September 2026 Page -2- • City Engineer Richard Johnson addressed the City Council and gave an update on the K- 1 Center Project that is near for Certificate of Occupancy; the Magnolia Beach Project which now a reality; and the Henry Stuart House soon to be moved. Mr. Johnson said the K-1 Center looks great and is spectacular now. He also addressed the City Council regarding Agenda Items No. 8, No. 9, and No. 10; and answered any questions if needed. Police Chief Stephanie Hollinghead addressed the City Council regarding Agenda Items No. 22, No. 23, and No. 24; and answered any questions if needed. Chief Hollinghead said she met with Mayor Sullivan and Community Affairs Di rector Paige Crawford regarding the Thomas Hospital Foundation event called the “Street Soirée” on street closures and how long to be closed. • Public Works Director John Thomas addressed the City Council regarding Agenda Items No. 11, No. 12, and No. 13; and answered any questions if needed. He said Agenda Item No. 11 needs to be revised to state, “with a not-to-exceed amount of $96,000.00.” • Mayor Sullivan addressed the City Council regarding Agenda Items No. 20 and No. 7; and answered any questions if needed. • Councilmember Burrell addressed the City Council regarding Agenda Item No. 6; and answered any questions if needed. There being no further business to come before the City Council, the meeting was duly adjourned at 4:58 p.m. ______________________________ James Reid Conyers, Jr. Council President _____________________________ Lisa A. Hanks, MMC City Clerk Page 24 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1189 FROM: Hunter Simmons, Planning Director SUBJECT: Public Hearing - To amend Zoning Ordinance No. 1253 — Public hearing to consider the request of the Applicant, Jade Consulting, LLC, on behalf of the Owner, Michael Jason Tickle for Conditional Annexation to R-1, Low Density Single-Family Residential District. The property is located on the east side of South Section Street, south of Twin Beech Road and is 20.11± acres. PPIN #: 28640 AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the City Council adopts an Ordinance to zone the property of Michael Jason Tickle to R-1 with conditional annexation. BACKGROUND INFORMATION: If approved, a subdivision application will be submitted to the Planning Commission for this subject site as Phase 2 of the existing Windrow Subdivision Phase 1. The site is currently in Baldwin County jurisdiction zoned Base County Zoning (BCZ). This application received a unanimous recommendation of approval from the Planning Commission. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 25 of 229 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 26 of 229 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA as follows: The ordinance known as the Zoning Ordinance (No. 1253), adopted 27 June 2005, together with the Zoning Map of the City of Fairhope, be and the same hereby is changed and altered in respect to that certain property described below: After the appropriate public notice and hearing, the Planning Commission of the City of Fairhope, Alabama has forwarded a favorable recommendation, The property of Michael Jason Tickle 2020 Trust, (containing 20.11 acres, more or less) and generally located at the east side of Section Street, south of Twin Beech Road, as described in the below legal description. PPIN # 28640 Legal Description: (Case number ZC 26.07) PARCEL "A" THE SOUTH HALF OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 29, TOWNSHIP 6 SOUTH, RANGE 2 EAST, BALDWIN COUNTY, ALABAMA; MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE NORTHWEST QUARTER OF SECTION 29, TOWNSHIP 6 SOUTH, RANGE 2 EAST, BALDWIN COUNTY, ALABAMA; THENCE RUN SOUTH 30.12 FEET TO A CAPPED REBAR (WATTIER) ON THE SOUTH RIGHT-OF-WAY LINE OF TWIN BEECH ROAD (60' R/W); THENCE RUN SOUTH 00°-08'-04" WEST A DISTANCE OF 400.23 FEET TO A 1-1/2" CAPPED PIPE; THENCE RUN SOUTH 00°-18'-07" EAST A DISTANCE OF 235.93 FEET TO A 1- 1/8" x 3/4" FLAT BAR AT THE POINT OF BEGINNING OF THE FOLLOWING DESCRIBED PARCEL: THENCE RUN SOUTH 00°-31'-06" WEST A DISTANCE OF 659.08 FEET TO A CAPPED REBAR (FAIRHOPE); THENCE RUN SOUTH 89°-51'-35" WEST A DISTANCE OF 1,325.28 FEET TO A 5/8" REBAR; THENCE RUN NORTH 00°- 05’-52" EAST A DISTANCE OF 660.41 FEET TO A CAPPED REBAR (WATTIER); THENCE RUN NORTH 89°-55'-07" EAST A DISTANCE OF 1,330.12 FEET TO THE POINT OF BEGINNING. THE DESCRIBED PARCEL CONTAINS 20.11 ACRES, MORE OR LESS, AND IS THE SAME PROPERTY DESCRIBED AS PARCEL 4 IN THE STATUTORY WARRANTY DEED RECORDED IN INSTRUMENT 1661260 OF THE RECORDS IN THE OFFICE OF THE JUDGE OF PROBATE, BALDWIN COUNTY, ALABAMA. A map of the property to be rezoned is attached as Exhibit A. The property is hereby initially zoned R-1, Low Density Single-Family Residential District concurrent with Annexation into the City of Fairhope. Hereafter, it shall be lawful to construct on such property any structures or buildings permitted by Ordinance No. 1253 and to use said premises for any use permitted by Ordinance No. 1253. Any building or structure constructed on the property shall comply with the building laws of the City of Fairhope and any building or structure shall be approved by the Building Official of the City of Fairhope. The subject site shall be restricted to a maximum density of 1.4 units per acre per the request of the Property Owner. Page 27 of 229 Ordinance No. ____ Page -2- Severability Clause - if any part, section or subdivision of this ordinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this ordinance, which shall continue in full force and effect notwithstanding such holding. Effective Date – This ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 28TH DAY OF SEPTEMBER, 2026 ____________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 28TH DAY OF SEPTEMBER, 2026 ____________________________ Sherry Sullivan, Mayor Page 28 of 229 Page 29 of 229 Page 30 of 229 Page 31 of 229 Page 32 of 229 Page 33 of 229 Page 34 of 229 Planning Commission (8 Ayes) (0 Nays) to recommend approval of ZC 26.07 Michelle Melton-Null Page 35 of 229 ZC 26.07 – Windrow SD Phase 2 August 3, 2026 Page 1 of 6 SUMMARY OF REQUEST Public hearing to consider the request of the Applicant, Jade Consulting, LLC, on behalf of the Owner, Michael Jason Tickle 2020 Trust, for Conditional Annexation to R-1, Low Density Single-Family District for Windrow Phase 2. The property is located at South Section Street, south of Twin Beech Road and is 20.11± acres. SITE HISTORY There have not been any prior Planning Commission or Board of Adjustments cases on this site. STAFF COMMENTS The subject site is currently within Baldwin County jurisdiction zoned BCZ, Base County Zoning District. The Baldwin County Zoning Ordinance is very vague regarding BCZ and does not provide dimensions. BCZ is a placeholder zoning designation. The subject site mostly abuts other BCZ parcels. The southeastern corner of subject property is adjacent to Old Battles Village, Ph. 6 , which is a Fairhope zoned PUD. Directly to the west is Phase 1 of the Windrow SD, which is Fairhope zoned R-1. See below. Baldwin County Zoning Map City of Fairhope Zoning Map Page 36 of 229 ZC 26.07 – Windrow SD Phase 2 August 3, 2026 Page 2 of 6 If conditional annexation is granted the Applicant requests to be zoned R -1. Article III of the City of Fairhope Zoning Ordinance defines R-1 Districts and addresses lot dimension and allowed Uses as follows: “R-1 Low Density Single-Family Residential District: This district is intended to provide choices of low- density suburban residential environment consisting of single -family homes on large parcels of land. It is sub- classified into four categories (R-1, R-1a, R-1b, and R-1c) based on lot sizes.” A development plan was not submitted nor required. However, Applicant is proposing 28 single family residential homes on the subject property. There are 21 lots in Windrow SD, Ph. 1. Citizen Comments One (1) letter from a county resident was received. The questions presented in the letter mostly concern issues that are considered in a subdivision case (i.e. drainage and traffic), which should be forthcoming for this parcel. The letter is included in the packet. Wetlands The Applicant did not submit a wetland delineation with the application . Baldwin County GIS does show a small area of “potential wetlands” within the eastern half of the parcel that will need to be addressed with any proposed development. See Exhibits. City regulations are more stringent regarding wetlands and other surface waters than County regulations. The “potential wetlands” may very well be wetlands per the City’s regulations. Utilities Riviera Utilities can provide power. Fairhope Utilities is available for water, sewer, and gas. AT&T can provide telecommunications. Page 37 of 229 ZC 26.07 – Windrow SD Phase 2 August 3, 2026 Page 3 of 6 REZONING CONSIDERATIONS Standards of Review: The Zoning Ordinance and its associated zoning map are derived from long-range comprehensive planning studies intended to promote orderly, desirable development. Casual or unsupported amendments to the Zoning Ordinance can undermine this purpose. Therefore, rezoning requests are evaluated according to the following criteria: 1. Compliance with the Comprehensive Plan; 2. Compliance with the standards, goals, and intent of this ordinance; 3. The character of the surrounding property, including any pending development activity; 4. Adequacy of public infrastructure to support the proposed development; 5. Impacts on natural resources, including existing conditions and ongoing post-development conditions; 6. Compliance with other laws and regulations of the City; 7. Compliance with other applicable laws and regulations of other jurisdictions; 8. Impacts on adjacent property including noise, traffic, visible intrusions, potential physical impacts, and property values; and 9. Impacts on the surrounding neighborhood including noise, traffic, visible intrusions, potential physical impacts, and property values. Recommendation: Staff recommends to Planning Commission to recommend APPROVAL of ZC 26.07 – Windrow SD, Phase 2, conditional annexation with request to rezone property from Baldwin County zoned Base County Zoning (BCZ) to Fairhope zoned R-1, Low Density Single-Family Residential District. Page 38 of 229 EXHIBITS ZC 26.07 – Windrow SD Phase 2 August 3, 2026 Page 4 of 6 Excerpt from Table 3-2: Dimension Table – Lots and Principle Structure Dimension District or Use Min. Lot Area / Allowed Units Per Acre (UPA) Min. Lot Width Front Setback Rear Setback Side Setback Street Side Setback Max. Total Lot Coverage by All Structures Max. Height R/A 3 acres/ - 198’ 75’ 75’ 25’ 50’ none 30’ R-1 15,000 s.f./ - 100’ 40’ 35’ 10’ b 20’ 40% 30’ a R-1a 40,000 s.f./ - 120’ 30’ 30’ 10’ b 20’ 25% 35’ R-1b 30,000 s.f./ - 100’ 30’ 30’ 10’ b 20’ 25% 35’ R-1c 20,000 s.f./ - 80’ 30’ 30’ 10’ b 20’ 25% 35’ Page 39 of 229 EXHIBITS ZC 26.07 – Windrow SD Phase 2 August 3, 2026 Page 5 of 6 Page 40 of 229 EXHIBITS ZC 26.07 – Windrow SD Phase 2 August 3, 2026 Page 6 of 6 Survey: Subject Site is Parcel “A” Page 41 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1229 FROM: Hannah Noonan, Human Resources Director Lisa Hanks, City Clerk SUBJECT: Repealing Ordinance No. 1478 - Compensation and Job Classifications adopted in 2012. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the City Council adopts an Ordinance repealing Ordinance No. 1478 - Compensation and Job Classifications adopted in 2012. BACKGROUND INFORMATION: The City of Fairhope Compensation and Job Classifications Plan prepared and proposed by Evergreen Solutions, LLC along with the City’s Project Team is hereby adopted as the formal compensation structure and job classification plan governing personnel of the City of Fairhope. This plan includes a series of pay grades for all jobs within the City of Fairhope with each allocated to a specific pay grade having a minimum, midpoint, and maximum. Adopted on September 24, 2012. This should have been repealed when the City Council adopted Resolution No. 4487- 22: That the City Council approves and adopts the following recommendations received by the Government & Economic Development Institute (GEDI) with Auburn University, the Fairhope Personnel Board, and Mayor Sherry Sullivan for pay increases for City Employees. Adopted on June 27, 2022. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: Page 42 of 229 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 43 of 229 ORDINANCE NO. _____ AN ORDINANCE TO REPEAL ORDINANCE NO. 1478 THAT ESTABLISHED AND PROVIDED A COMPENSATION AND JOB CLASSIFICATION PLAN FOR THE CITY OF FAIRHOPE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, AS FOLLOWS: That the City of Fairhope City Council hereby repeals the following Section of the City of Fairhope Code of Ordinances: 16-9. Compensation and Job Classification Plan adopted in September 2012. SECTION III. SEVERABILITY The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION IV. EFFECTIVE DATE This ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 28TH DAY OF SEPTEMBER, 2026 _________________________________ James Reid Conyers, Jr. Council President ATTEST: ________________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 28TH DAY OF SEPTEMBER, 2026 _________________________________ Sherry Sullivan, Mayor Page 44 of 229 Page 45 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1241 FROM: Erik Cortinas, Building Official SUBJECT: An Ordinance Repealing and Replacing Ordinance No. 1817; and Establishing Impact Fees on New Development in the City of Fairhope, Alabama. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the City Council adopts an Ordinance Repealing and Replacing Ordinance No. 1817; and Establishing Impact Fees on New Development in the City of Fairhope, Alabama. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 46 of 229 ORDINANCE NO. _____ AN ORDINANCE REPEALING AND REPLACING ORDINANCE NO. 1817 AN ORDINANCE ESTABLISHNG IMPACT FEES ON NEW DEVELOPMENT IN THE CITY OF FAIRHOPE, ALABAMA Be it ordained by the City Council (the “Council”) of the City of Fairhope, Alabama (the “City”) as follows: Section 1. Findings. In accordance with the Act, the City has been authorized by the Legislature of the State of Alabama to adopt and impose impact fees on new development within the City’s corporate limits. In support of the adoption and imposition of such impact fees, the Council makes the following findings: (A) The City is a municipal corporation vested with a portion of the state’s sovereign power to protect and provide for the public health, safety, and welfare. The City is authorized to adopt and implement comprehensive plans, zoning ordinances and other land use regulations to assure its orderly development. (B) The City is a fast-growing community of over 24,000 full time residents. In calendar years 2022 - 2023, approximately 1,322 new building permits and renovation permits were issued. (C) The City encourages development that will make the City a vital, attractive community to serve both residents of the City and the substantial and significant number of visitors who visit the City on a yearly basis. (D) New residential and nonresidential development, however, imposes increased and excessive demands upon public facilities. As demand for public facilities has increased, funding sources for those facilities have decreased at both the state and federal level. In addition, demand for new facilities necessitated by new development impairs the ability of the City to maintain existing facilities because funds must be diverted to construction or expansion of new facilities. (E) The City’s current Comprehensive Plan projects that new development will continue and will place ever-increasing demands on the City to provide public facilities to serve new development. (F) Following the adoption of the Act by the Legislature of the State of Alabama, the City engaged the consulting firm TischlerBise for purposes of preparing an impact fee study. With input from the City, TischlerBise prepared an “Impact Fee Study” for the City dated September 9, 2024 (the “Study”). (G) The Study demonstrates the monetary needs of the City in adding the additional governmental infrastructure necessary to keep pace with the City’s growth. (H) In accordance with Alabama Code § 45-2-243.86, a public meeting during a Work Session of the City Council was held on October 14, 2024 at City Hall with a representative of TischlerBise to present the Study to the Council and the public and to address the City’s governmental infrastructure needs as a result of new development. A public hearing was held on December 9, 2024 to give the public the opportunity to provide additional comments. (I) To the extent that new development places demands upon public facilities, those demands should be satisfied by shifting the responsibility for financing the provision of such facilities from the public to the development creating the demands. Page 47 of 229 Ordinance No. ____ Page -2- (J) An impact fee, established in accordance with this Ordinance, will benefit new development. (K) This Ordinance is further implemented to clarify typographical errors in Ordinance No. 1817 and clarify the calculation method related to additions or improvements to existing single family homes. Section 2. Authorization. This Ordinance is enacted pursuant to the Act and the City’s general police power and land use authority. Section 3. Purpose and Intent. The purpose of this Ordinance is to establish procedures to: (A) determine what local capital improvements are reasonably necessary to serve New Development and the cost thereof; (B) determine the portion of the demand for local capital improvements created by particular types of New Development; and (C) assess against New Development an Impact Fee to finance the cost of local capital improvements proportional to the New Development’s demand for said capital improvements. Section 4. Definitions. Whenever used in this Ordinance, the following capitalized words, terms, and phrases, and their derivations, shall have the meanings ascribed to them below except where the context clearly indicates a different meaning: “Act” shall mean the enabling legislation for Impact Fees applicable to Baldwin County, Alabama as established by the Alabama Legislature and set forth in Alabama Code §§ 45- 2-243.80 through 45-2-243.87 (Act 2006-300), as the same may hereafter be altered or amended from time to time. “All Other Housing” means residential housing units and/or structures other than single- family residential structures, and includes, without limitation, duplexes, triplexes, apartments, condominiums and other multi-family developments. “Applicant” shall mean any person or entity making an application for a Building Permit with the City. “Benefit Area” means one or more areas as defined herein which are used to calculate the costs and expenses relative to the Governmental Infrastructure needs created by a particular type of New Development. “Building Department” means the City’s Building and Inspection Department. “Building Permit” means a document issued by the City authorizing construction of new buildings and/or improvements within the City’s corporate limits. “Business Park” means a cluster of associated businesses, usually in a campus setting, typically consisting of the use of buildings for the administration of business, professional firms and other organizations. “Calculate” means to determine the amount of the Impact Fees assessed against a particular New Development in accordance with the terms and conditions of this Ordinance and the Act. “City” means the City of Fairhope, Alabama. Page 48 of 229 Ordinance No. ____ Page -3- “Com/Shop Ctr” means a building or series of buildings in which retail and/or wholesale sales and services will be delivered to the public. “Estimated Fair and Reasonable Market Value” shall have the meaning ascribed to such term in Alabama Code § 45-2-243.84. “Fire” means a Benefit Area for (i) the construction, development and/or improvement of fire stations, (ii) the acquisition of fire fighting vehicles, and (iii) the acquisition of firefighting apparatus, and (iv) the fire component of the Study and/or any other impact fee study obtained by the City in connection with the imposition of Impact Fees. “Governmental Infrastructure” shall have the meaning ascribed to such term in the Act. “Impact Fee” shall have the meaning ascribed to such term in the Act. “Impact Fee Account” means a special interest-bearing account of the City established by the City at a banking institution whose deposits are insured by the Federal Deposit Insurance Corporation. “Impact Fee Committee” means a committee chaired by the Mayor and comprised of the Mayor, the City Treasurer, the City Building Official, the City Public Works Director, the Chief of the Fairhope Volunteer Fire Department, the Chief of the Fairhope Police Department, and the City’s Director of Parks and Recreation. “Impact Fee Schedule” means the schedule of fees adopted by the Council setting the base fee amount for each Benefit Area and the total Impact Fee for each type of New Development, which schedule is attached hereto as Exhibit “A” and which is incorporated herein by reference. “Light Industrial” means facilities used for the manufacturing or assembly of products to their final form. These uses could be enclosed or could have outside storage of equipment, materials or merchandise. In addition to the actual production of goods, industrial facilities generally also have incidental office, warehouse and associated functions. “Lodging” means a building or group of buildings having five (5) or more guest rooms under a common or individual ownership and single management. These buildings are designed to give, for a fee, transient guests sleeping accommodations and may include as incidental uses, restaurants, cafes, lounges or other guest services. These buildings typically, but do not necessarily have to, have an inner lobby and furnish a room cleaning service for their paying customers. “Manufacturing” means a building or series of buildings for businesses engaged in economic activity involving construction, production, processing, transformation, warehousing, wholesale, and disposal of goods, products and component parts of goods and products, including related services. “New Development” shall mean the subdivision of land, the construction, reconstruction, redevelopment, conversion, structural alteration, relocation, or enlargement of any structure; any use of the extension of the use of land; any of which increases the demand on governmental infrastructure. “Nonresidential Development Project” means all New Development in the City other than Residential Development Projects, and shall include, without limitation, any New Development project consisting of one or any combination of Comm/Shop Ctr, Office/Inst, Business Park, Light Industrial, Warehousing, Manufacturing and Lodging. “Occupancy classification” means the intended use of a struct ure or tenant spaces within a structure as defined by the International Building Code. Page 49 of 229 Ordinance No. ____ Page -4- “Office/Inst” means a building used for professional, administrative, financial, clerical and similar uses. This definition includes, without limitation, institutional uses such as churches, schools, hospitals, libraries, clubs, police and fire stations and other public buildings. “Parks and Recreation” means a Benefit Area for (i) the acquisition of new public park lands, (ii) the construction, development and/or improvement of public recreational facilities, (iii) the construction, development and/or improvement of public park amenities, (iv) the acquisition of new park vehicles, and (v) the parks and recreation component of the Study and/or any other impact fee study obtained by the City in connection with the imposition of Impact Fees. “Police” means a Benefit Area for (i) the cost recovery of the City’s cost and expense related to the construction, development and improvement of its justice center, (ii) the cost recovery of the City’s cost and expense related to the construction, development and improvement of its animal shelter, (iii) the acquisition of police vehicles, and (iv) the acquisition of police-related apparatus and equipment, and (iv) the police component of the Study and/or any other impact fee study obtained by the City in connection with the imposition of Impact Fees. “Residential Development Project” means any New Development in the City undertaken with respect to a Single-Family development and/or an All Other Housing development. “Single Family” means a detached residential dwelling unit designed for and occupied by one family as a home. “Transportation” means a Benefit Area for the cost of intersection improvements made to address additional demand generated by New Development. “Warehousing” means the storage of materials, but may also include incidental office and maintenance areas. Section 5. Imposition of Impact Fees. The City hereby imposes an Impact Fee in accordance with the Impact Fee Schedule against all New Development and renovation or expansion of existing structures within the City’s corporate limits subject to any limitations on the amount of the Impact Fee set forth in the Act. In the event any appraisal process is commenced in accordance with the Act, the City shall be responsible for the cost of any appraisal required by the City, and the City and the Applicant shall share equally in the cost of any appraisal obtained at the request of both the City and the Applicant. This Ordinance and/or the Impact Fee Schedule may be amended at any time hereafter and from time to time by the Council in accordance with the procedure set forth in the Act for the adoption of an Impact Fee. The Impact Fee shall be collected and administered as hereinafter provided. Section 6. Calculation and Collection of Impact Fees. Impact Fees may be imposed on New Development or renovation or expansion of existing structures as defined in Section 8 hereof, and subject to any limitations on the imposition and collection thereof in the Act. Impact Fees shall be Calculated using either 1% of the combined construction and land cost, or per the fees listed in Exhibit A, and the lesser of the two calculations will apply. Land cost will not be assessed or added to renovation, expansion, or change in occupancy classification of existing structures. Fees shall be collected by the Building Department prior to the issuance of a Building Permit for New Development and in accordance with the Impact Fee Schedule. Except as is hereafter provided in Section 14 hereof, all Impact Fees shall be paid by an Applicant to the City in cash or other immediately available funds. Page 50 of 229 Ordinance No. ____ Page -5- Section 7. No Additional Capacity. No Impact Fee may be assessed for or expended upon the construction, improvement, operation or maintenance of any Governmental Infrastructure that does not create additional capacity for use by the general public. The following shall be exempt from the payment of impact fees: A. Alteration or expansion of an existing single-family home. B. The replacement of a building or dwelling unit for multifamily where no additional square footage or dwelling units are created and when the existing and replacement or dwelling unit are located on the same lot. To be eligible for this exemption, official evidence such as, but not limited to, aerial photos, property surveys, Revenue Commission property appraiser data, or building permit data must be provided that confirms a building of equivalent use existed within the parcel boundaries in which the replacement structure is to be located. Section 8. Change in Size and Use. An impact fee shall be imposed and calculated for alteration, expansion or replacement of a building if the alteration, expansion or replacement of a building results in a use that it is determined to generate greater impact than the present under the applicable fee rate schedule. Impact fee shall be calculated as follows: A. If the impact fee is based on a per dwelling unit method for multifamily, the impact fee shall be the amount due under the applicable impact fee rate schedule, less the calculated impact fee applicable prior to the alteration, expansion or replacement. B. If the impact fee is based on the square footage method, the impact fee due for the increased square footage shall be calculated by determining the impact fee due according to the square footage resulting from the alteration, expansion or replacement, less the impact fee that would have been imposed f or the original square footage prior to the alteration, expansion or replacement. C. If a building is demolished in preparation of a new structure, a pre -demolition inspection will be performed to determine the number of sleeping rooms in the existing structure to establish the baseline for the calculation of any partial impact fee imposed. D. All changes in use or Occupancy classification as defined by the International Building Code will be subject to full impact fees calculated at the new construction fee based of Occupancy classification. A credit will be given for the calculation of the new construction fee of the previous building based on Occupancy Classification. Section 9. Nature of Impact Fee. An Impact Fee is both a personal liability of the Applicant and a lien upon the real property upon which the New Development is to be constructed and/or improved. Said lien may be foreclosed upon in accordance with the procedure for the foreclosure of real estate mortgages in the State of Alabama. Section 10. Refund of Impact Fee. Except as is specifically required by the Act, Impact Fees are not refundable, unless the applicable Building Permit is voided in writing by the Applicant and no construction or construction-related activities have taken place. In the event a refund is made pursuant to the foregoing sentence, a processing fee of five hundred and no/100 dollars ($500.00) shall be withheld by the City from any such refund. Section 11. Impact Fee Accounts. The funds collected pursuant to this Ordinance shall be deposited into the Impact Fee Account. The funds of the Impact Fee Account shall not be commingled with other funds of the City. The City shall separately account for fees collected for the Benefit Areas of Parks and Recreation, Fire, Police and Transportation. In the event that less than the full Impact Fee is assessed for any reason, including, without limitation, any cap on such fee contained in the Act, said partial Impact Fee shall be allocated to the applicable Benefit Areas in the same proportion as the full Impact Fee would be allocated to and among the applicable Benefit Areas. Page 51 of 229 Ordinance No. ____ Page -6- Section 12. Use of Impact Fees. Impact Fees may be expended only for the Benefit Area for which they were imposed, calculated, and collected and according to the time limits and procedures established in this Ordinance and the Act, if any. All impact fees collected for a Benefit Area must be spent in that Benefit Area. Impact Fees generated by this Ordinance may be used for any purpose permitted by the Act. Section 13. Time Limitations on Use of Impact Fees. The City shall expend or contract for the expenditure of all Impact Fees collected in accordance with this Ordinance within any time periods set forth in the Act; provided, however, that in the event the Act does not impose any limitation on the timing of the expenditure of Impact Fees, then the City shall have no obligation to expend any Impact Fees within any specific period of time. In the event it becomes necessary for the City to refund any Impact Fees due to the failure to expend or contract for the expenditure of such Impact Fees within a given period of time as required by the Act, the City shall refund such Impact Fees to the Applicant who paid such Impact Fees. Notwithstanding anything contained herein to the contrary, no party entitled to a refund of any Impact Fee hereunder shall be entitled to any interest on said refunded Impact Fee. Section 14. Appeals. In the event the Building Department and an Applicant are unable to agree upon the Estimated Fair and Reasonable Value following the appraisal process set forth in Alabama Code § 45-2-243.84, the Applicant against which an Impact Fee has been assessed may pay the Impact Fee as Calculated by the Building Department and preserve the right to appeal the amount of the Impact Fee by submitting with payment a written statement that payment is made “under protest” or that includes other language that would notify a reasonable person that the Applicant intends to preserve its right of appeal. Any Applicant intending to appeal the Calculation of an Impact Fee must file said appeal in writing with the City Clerk of the City within thirty (30) days of the last to occur of the Calculation of the Impact Fee by the Building Department and the payment of the Impact Fee by the Applicant to the City. In the written appeal provided to the City Clerk by the Applicant, the Applicant shall set forth enough detail to allow the City to reasonably determine the basis for the Applicant’s appeal. All appeals of Impact Fee assessments shall be heard by the Council at a regularly held meeting of the Council within thirty (30) days of the date of the filing of the notice of appeal by the Applicant with the City Clerk. At such appeal hearing, the Applicant and the City shall have the right to present evidence relative to the establishment of the Estimated Fair and Reasonable Market Value of a New Development. In making such presentations, each of the Applicant and the City shall be limited to fifteen (15) minutes for the presentation of such evidence. Thereafter, a majority decision by the Council shall be required to overturn the decision of the Building Department with regard to the Calculation of the applicable Impact Fee. Section 15. Review of Impact Fee Structure. The Impact Fee Committee shall report at least once every three (3) years to the Council with: (A) recommendations, if any, for amendments to this Ordinance; (B) proposals identifying capital improvements to be funded in whole or in part by the Impact Fees collected pursuant to this Ordinance; (C) proposals for changes to the Impact Fee Schedule. In connection with the foregoing, the Impact Fee Committee is hereby authorized to engage such consultants as it deems reasonably necessary to prepare additional impact fee studies for purposes of arriving at an appropriate and reasonable impact fee rate structure. Page 52 of 229 Ordinance No. ____ Page -7- Section 16. Credits. An Applicant who offers to dedicate land or otherwise provide for the funding of Governmental Infrastructure may be eligible for a credit for such contribution against the Impact Fee otherwise due for that Benefit Area. In the event an Applicant desires to obtain a credit in accordance with the foregoing, the Applicant shall submit its proposal for a credit in writing to the Building Department. To the extent the City prepares forms for the credit process, the Applicant shall make its submittal on said City provided forms. Thereafter, the Building Department shall transmit said proposal to the Impact Fee Committee. The Impact Fee Committee shall make written findings with regard to (a) the value of the Applicant’s proposed contribution; (b) whether the proposed contribution meets capital improvement needs for which the particular Impact Fee has been imposed; and (c) whether the proposed contribution will substitute or otherwise reduce the need for Governmental Infrastructure anticipated to be provided with Impact Fees otherwise assessable against the Applicant. The Impact Fee Committee shall transmit said written findings to the Council along with a recommendation for whether to accept or decline the Applicant’s offer. The Council shall make the final determination as to whether to accept the Applicant’s proposed contribution; provided, however, that in no event shall the credit given to any such Applicant exceed the amount of the otherwise applicable Impact Fee. Section 17. Recovery of Public Hearing Costs. Any costs incurred by the City (a) in preparing for and conducting any public hearing required by the Act and (b) in connection with the Study or any similar study hereafter conducted may be recovered as a part of the Impact Fees assessed and collected in accordance with this Ordinance. Section 18. Severability. Should any section, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state or federal law or regulation, such decision or pre-exemption shall not affect the validity of the remaining portions of this Ordinance or its application to other persons or circumstances. Section 19. Effective Date. This Ordinance shall be effective from and after its adoption by the Council. ADOPTED THIS THE 28TH DAY OF SEPTEMBER, 2026 __________________________________ James Reid Conyers, Jr. Council President Attest: ________________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS THE 28TH DAY OF SEPTEMBER, 2026 __________________________________ Sherry Sullivan, Mayor Page 53 of 229 Ordinance No. ____ Page -8- EXHIBIT “A” Impact Fee Schedule Residential - Per Housing Unit (Occupancy classifications R-2, R-3, and R-4) Fire Police Parks and Rec Transportation Total Single Family (R-3) $895 $1,353 $3,228 $3,761 $9,237 Percentage allocation 9.6% 14.6% 35.0% 40.8% 1% max Multi Family (R-2, R-4) $374 $565 $1,349 $1,023 $3,311 Percentage allocation 11.4% 17.1% 40.7% 30.8% 1% max Non-Residential - Per 1,000 square feet of floor area (Occupancy classifications A, B, E, F, H, I, M, S, U) Fire Police Parks and Rec Transportation Total Commercial / retail (A, M) $1,865 $2,538 $0 $7,783 $12,186 Percentage allocation 15.3% 20.8% 0% 63.9% 1% max Industrial (F, H, S, U) $373 $507 $0 $1,552 $2,432 Percentage allocation 15.3% 20.9% 0% 63.8% 1% max Office / Institutional (B, I, E) $828 $1,127 $0 $3,454 $5,409 Percentage allocation 15.3% 20.8% 0% 63.9% 1% max Non-Residential - Per room (Occupancy classification R-1) Fire Police Parks and Rec Transportation Total Lodging (R-1) $257 $349 $1,891 $1,067 $3,564 Percentage allocation 7.2% 9.8% 53.0% 30.0% 1% max Page 54 of 229 ORDINANCE NO. 1817 AN ORDINANCE REPEALING AND REPLACING ORDINANCE NO. 1625 AN ORDINANCE ESTABLISHNG IMPACT FEES ON NEW DEVELOPMENT IN THE CITY OF FAIRHOPE, ALABAMA Be it ordained by the City Council (the "Council") of the City of Fairhope, Alabama (the "City") as follows: Section 1. (A) (B) (C) (D) (E) (F) (G) (H) (I) Findings. In accordance with the Act, the City has been authorized by the Legislature of the State of Alabama to adopt and impose impact fees on new development within the City's corporate limits. In support of the adoption and imposition of such impact fees, the Council makes the following findings: The City is a municipal corporation vested with a portion of the state's sovereign power to protect and provide for the public health, safety, and welfare. The City is authorized to adopt and implement comprehensive plans, zoning ordinances and other land use n::gulations to assure its orderly development. The City is a fast-growing community of over 24,000 full time residents. In calendar years 2022 -2023, approximately 1,322 new building permits and renovation permits were issued. The City encourages development that will make the City a vital, attractive community to serve both residents of the City and the substantial and significant number of visitors who visit the City on a yearly basis. New residential and nonresidential development, however, imposes increased and excessive demands upon public facilities. As demand for public facilities has increased, funding sources for those facilities have decreased at both the state and federal level. In addition, demand for· new facilities necessitated by new development impairs the ability of the City to maintain existing facilities because funds must be diverted to construction or expansion of new facilities. The City's current Comprehensive Plan projects that new development will continue and will place ever-increasing demands on the City to provide public facilities to serve new development. Following the adoption of the Act by the Legislature of the State of Alabama, the City engaged the consulting firm TischlerBise for purposes of preparing an impact fee study. With input from the City, TischlerBise prepared an "Impact Fee Study" for the City dated September 9, 2024 (the "Study"). The Study demonstrates the monetary needs of the City in adding the additional governmental infrastructure necessary to keep pace with the City's growth. In accordance with Alabama Code § 45-2-243.86, a public meeting during a Work Session of the City Council was held on October 14, 2024 at City Hall with a representative of TischlerBise to present the Study to the Council and the public and to address the City's governmental infrastructure needs as a result of new development. A public hearing, was held on December 9, 2024 to give the public the opportunity to provide additional comments. To the extent that new development places demands upon public facilities, those demands should be satisfied by shifting the responsibility for financing the provision of such facilities from the public to the development creating the demands. 1 Page 55 of 229 (J) Section 2. Section 3. (A) (B) (C) Section 4. An impact fee, established in accordance with this Ordinance, will benefit new development. Authorization. This Ordinance is enacted pursuant to the Act and the City's general police power and land use authority. Purpose and Intent. The purpose of this Ordinance is to establish procedures to: determine what local capital improvements are reasonably necessary to serve New Development and the cost thereof; determine the portion of the demand for local capital improvements created by particular types of New Development; and assess against New Development an Impact Fee to finance the cost of local capital improvements proportional to the New Development's demand for said capital improvements. Definitions. Whenever used in this Ordinance, the following capitalized words, terms, and phrases, and their derivations, shall have the meanings ascribed to them below except where the context clearly indicates a different meaning: "Act" shall mean the enabling legislation for Impact Fees applicable to Baldwin County, Alabama as established by the Alabama Legislature and set forth in Alabama Code §§ 45- 2-243.80 through 45-2-243.87 (Act 2006-300), as the same may hereafter be altered or amended from time to time. "All Other Housing" means residential housing units and/or structures other than single family residential structures, and includes, without limitation, duplexes, triplexes, apartments, condominiums and other multi-family developments. "Applicant" shall mean any person or entity making an application for a Building Permit with the City . "Benefit Area" means one or more areas as defined herein which are used to calculate the costs and expenses relative to the Governmental Infrastructure needs created by a particular type of New Development. "Building Department" means the City's Building and Inspection Department. "Building Permit" means a document issued by the City authorizing construction of new buildings and/or improvements within the City's corporate limits. "Business Park" means a cluster of associated businesses, usually in a campus setting, . typically consisting of the use of buildings for the administration of business, professional firms and other organizations. "Calculate" means to determine the amount of the Impact Fees assessed against a particular New Development in accordance with the terms and conditions of this Ordinance and the Act. "City" means the City of Fairhope, Alabama. "Com/Shop Ctr" means a building or series of buildings in which retail and/or wholesale sales and services will be delivered to the public. "Estimated Fair and Reasonable Market Value" shall have the meaning ascribed to such term in Alabama Code§ 45-2-243.84. 2 Page 56 of 229 •· "Fire" means a Benefit Area for (i) the construction, development and/or improvement of fire stations, (ii) the acquisition of fire fighting vehicles, and (iii) the acquisition of firefighting apparatus, and (iv) the fire component of the Study and/or any other impact fee study obtained by the City in connection with the imposition oflmpact Fees. "Governmental Infrastructure" shall have the meaning ascribed to such term in the Act. "Impact Fee" shall have the meaning ascribed to such term in the Act. "Impact Fee Account" means a special interest-bearing account of the City established by the City at a banking institution whose deposits are insured by the Federal Deposit Insurance Corporation. "Impact Fee Committee" means a committee chaired by the Mayor and comprised of the Mayor, the City Treasurer, the City Building Official, the City Public Works Director, the Chief of the Fairhope Volunteer Fire Department, the Chief of the Fairhope Police Department, and the City's Director of Parks and Recreation. "Impact Fee Schedule" means the schedule of fees adopted by the Council setting the base fee amount for each Benefit Area and the total Impact Fee for each type of New Development, which schedule is attached hereto as Exhibit "A" and which is incorporated herein by reference. "Light Industrial" means facilities used for the manufacturing or assembly of products to their final form. These uses could be enclosed or could have outside storage of equipment; materials or merchandise. In addition to the actual production of goods, industrial facilities generally also have incidental office, warehouse and associated functions. "Lodging" means a building or group of buildings having five (5) or more guest rooms under a common or individual ownership and single management. These buildings are designed to give, for a fee, transient guests sleeping accommodations and may include as incidental uses, restaurants, cafes, lounges or other guest services. These buildings typically, but do not necessarily have to, have an inner lobby and furnish a room cleaning service for their paying customers. "Manufacturing" means a building or series of buildings for businesses engaged in economic activity involving construction, production, processing, transformation, warehousing, wholesale, and disposal of goods, products and component parts of goods and products, including related services. "New Development" shall mean the subdivision of land, the construction, reconstruction, redevelopment, conversion, structural alteration, relocation, or enlargement of any structure; any use of the extension of the use of land; any of which increases the demand on governmental infrastructure. "Nonresidential Development Project" means all New Development in the City other than Residential Development Projects, and shall include, without limitation, any New Development project consisting of one or any combination of Comm/Shop Ctr, Office/Inst, Business Park, Light Industrial, Warehousing, Manufacturing and Lodging. "Occupancy classification" means the intended use of a structure or tenant spaces within a structure as defined by the International Building Code. "Office/Inst" means a building used for professional, administrative, financial, clerical and similar uses. This definition includes, without limitation, institutional uses such as churches, schools, hospitals, libraries, clubs, police and fire stations and other public buildings. "Parks and Recreation" means a Benefit Area for (i) the acquisition of new public park lands, (ii) the construction, development and/or improvement of public recreational facilities, (iii) the construction, development and/or improvement of public park amenities, (iv) the acquisition of new park vehicles, and (v) the parks and recreation component of the Study and/or any other impact fee study obtained by the City in connection with the imposition oflmpact Fees. 3 Page 57 of 229 ·• ·: ;I , .. , �-i:-: )· ,._ '\, .. "Police" means a Benefit Area for (i) the cost recovery of the City's cost and expense related to the construction, development and improvement of its justice center, (ii) the cost recovery of the City's cost and expense related to the construction, development and improvement of its animal shelter, (iii) the acquisition of police vehicles, and (iv) the acquisition of police-related apparatus and equipment, and (iv) the police component of the Study and/or any other impact fee study obtained by the City in connection with the imposition of Impact Fees. "Residential Development Project" means any New Development in the City undertaken with respect to a Single-Family development and/or an All Other Housing development. "Single Family" means a detached residential dwelling unit designed for and occupied by one family as a home. "Transportation" means a Benefit Area for the cost of intersection improvements made to address additional demand generated by New Development. "Warehousing" means the storage of materials, but may also include incidental office and maintenance areas. Section 5. Imposition of Impact Fees. The City hereby imposes an Impact Fee in accordance with the Impact Fee Schedule against all New Development and renovation or expansion of existing structures within the City's corporate limits subject to any limitations on the amount of the Impact Fee set forth in the Act. In the event any appraisal process is commenced in accordance with the Act, the City shall be responsible for the cost of any appraisal required by the City, and the City and the Applicant shall share equally in the cost of any appraisal obtained at the request of both the City and the Applicant. This Ordinance and/or the Impact Fee Schedule may be amended at any time hereafter and from time to time by the Council in accordance with the procedure set forth in the Act for the adoption of an Impact Fee. The Impact Fee shall be collected and administered as hereinafter provided. Section 6. Calculation and Collection of Impact Fees. Impact Fees may be imposed on New Development or renovation or expansion of existing structures as defined in Section 8 hereof, and subject to any limitations on the imposition and collection thereof in the Act. Impact Fees shall be Calculated using either 1 % of the combined construction and land cost, or per the fees listed in Exhibit A, and the lesser of the two calculations will apply. Land cost will not be assessed or added to renovation, expansion, or change in occupancy classification of existing structures. Fees shall be collected by the Building Department prior to the issuance of a Building Permit for New Development and in accordance with the Impact Fee Schedule. Except as is hereafter provided in Section 14 hereof, all Impact Fees shall be paid by an Applicant to the City in cash or other immediately available funds. Section 7. No Additional Capacity. No Impact Fee may be assessed for or expended upon the construction, improvement, operation or maintenance of any Governmental Infrastructure that does not create additional capacity for use by the general public. The following shall be exempt from the payment of impact fees: A.Alteration or expansion of an existing dwelling unit which does not result in any additional dwelling units or increase in the number of families for which such dwelling unit is arranged, designed or intended to accommodate for the purposes of living quarters. B.The replacement of a building or dwelling unit where no additional square footage or dwelling units are created and when the existing and replacement or dwelling unit are located on the same lot. To be eligible for this exemption, official evidence such as, but not limited to, aerial photos, property surveys, Revenue Commission property appraiser data, or building permit data must be provided that confirms a building of equivalent use existed within the parcel boundaries in which the replacement structure is to be located. 4 Page 58 of 229 ,, <• Section 8. Change in Size and Use. An impact fee shall be imposed and calculated for alteration, expansion or replacement of a building if the alteration, expansion or replacement of a building results in a use that it is determined to generate greater impact than the present under the applicable fee rate schedule, Impact fee shall be calculated as follows: A If the impact fee is based on a per dwelling unit method, the impact fee shall be the amount due under the applicable impact fee rate schedule, less the calculated impact fee applicable prior to the alteration, expansion or replacement. B.If the impact fee is based on the square footage method, the impact fee due for the increased square footage shall be calculated by determining the impact fee due according to the square footage resulting from the alteration, expansion or replacement, less the impact fee that would have been imposed for the original square footage prior to the alteration, expansion or replacement. C.All single family residential fees in the fee schedule are based on an assumed 3-bedroom home. If the replacement structure has an increase in the number of bedrooms or sleeping rooms as defined by the City of Fairhope Building Code Supplement, any partial impact fee will be calculated on a percentage basis based on the increased number of sleeping rooms within the structure. D.If a building is demolished in preparation of a new structure, a pre-demolition inspection will be performed to determine the number of sleeping rooms in the existing structure to establish the baseline for the calculation of any partial impact fee imposed. E.All changes in use or Occupancy classification as defined by the International Building •Code will be subject to full impact fees calculated at the new construction fee based of Occupancy classification. A credit will be given for the calculation of the new construction fee of the previous building based on Occupancy Classification. Section 9. Nature oflmpact Fee. An Impact Fee is both a personal liability of the Applicant and a lien upon the real property upon which the New Development is to be constructed and/or improved. Said lien may be foreclosed upon in accordance with the procedure for the foreclosure of real estate mortgages in the State of Alabama. Section 10. Refund oflmpact Fee. Except as is specifically required by the Act, Impact Fees are not refundable, unless the applicable Building Permit is voided in writing by the Applicant and no construction or construction-related activities have taken place. In the event a refund is made pursuant to the foregoing sentence, a processing fee of five hundred and no/100 dollars ($500.00) shall be withheld by the City from any such refund. Section 11. Impact Fee Accounts. The funds collected pursuant to this Ordinance shall be deposited into the Impact Fee Account. The funds of the Impact Fee Account shall not be commingled with other funds of the City. The City shall separately account for fees collected for the Benefit Areas of Parks and Recreation, Fire, Police and Transportation. In the event that less than the full Impact Fee is assessed for any reason, including, without limitation, any cap on such fee contained in the Act, said partial Impact Fee shall be allocated to the applicable Benefit Areas in the same proportion as the full Impact Fee would be allocated to and among the applicable Benefit Areas. Section 12. Use of Impact Fees. Impact Fees may be expended only for the Benefit Area for which they were imposed, calculated, and collected and according to the time limits and procedures established in this Ordinance and the Act, if any. All impact fees collected for a Benefit Area must be spent in that Benefit Area. Impact Fees generated by this Ordinance may be used for any purpose permitted by the Act. Section 13. Time Limitations on Use of Impact Fees. The City shall expend or contract for the expenditure of all Impact Fees collected in accordance with this Ordinance within any time periods set forth in the Act; provided, however, that in the event the Act does not impose any limitation on the timing of the expenditure of Impact Fees, then the City shall have no obligation to expend any Impact Fees within any specific period of time. In the event it becomes necessary for the City to refund any Impact Fees due to the failure to expend or contract for the expenditure of such Impact Fees within a given period of time as required by the Act, the City shall refund such Impact Fees to the Applicant who paid such Impact Fees. 5 Page 59 of 229 � .. ). �\ f' �\ ·�\'' y Notwithstanding anything contained herein to the contrary, no party entitled to a refund of any Impact Fee hereunder shall be entitled to any interest on said refunded Impact Fee. Section 14. Appeals. In the event the Building Department and an Applicant are unable to agree upon the Estimated Fair and Reasonable Value following the appraisal process set forth in Alabama Code § 45-2-243.84, the Applicant against which an Impact Fee has been assessed may pay the Impact Fee as Calculated by the Building Department and preserve the right to appeal the amount of the Impact Fee by submitting with payment a written statement that payment is made "under protest" or that includes other language that would notify a reasonable person that the Applicant intends to preserve its right of appeal. Any Applicant intending to appeal the Calculation of an Impact Fee must file said appeal in writing with the City Clerk of the City within thirty (30) days of the last to occur of the Calculation of the Impact Fee by the Building Department and the payment of the Impact Fee by the Applicant to the City. In the written appeal provided to the City Clerk by the Applicant, the Applicant shall set forth enough detail to allow the City to reasonably determine the basis for the Applicant's appeal. All appeals of Impact Fee assessments shall be heard by the Council at a regularly held meeting of the Council within thirty (30) days of the date of the filing of the notice of appeal by the Applicant with the City Clerk. At such appeal hearing, the Applicant and the City shall have the right to present evidence relative to the establishment of the Estimated Fair and Reasonable Market Value of a New Development. In making such presentations, each of the Applicant and the City shall be limited to fifteen (15) minutes for the presentation of such evidence. Thereafter, a majority decision by the Council shall be required to overturn the decision of the Building Department with regard to the Calculation of the applicable Impact Fee. Section 15. Review oflmpact Fee Structure. The Impact Fee Committee shall report at least once every three (3) years to the Council with: (A)recommendations, if any, for amendments to this Ordinance; (B)proposals identifying capital improvements to be funded in whole or in part by the Impact Fees collected pursuant to this Ordinance; (C)proposals for changes to the Impact Fee Schedule. In connection with the foregoing, the Impact Fee Committee is hereby authorized to engage such consultants as it deems reasonably necessary to prepare additional impact fee studies for purposes of arriving at an appropriate and reasonable impact fee rate structure. Section 16. Credits. An Applicant who offers to dedicate land or otherwise provide for the funding of Governmental Infrastructure may be eligible for a credit for such contribution against the Impact Fee otherwise due for that Benefit Area. In the event an Applicant desires to obtain a credit in accordance with the foregoing, the Applicant shall submit its proposal for a credit in writing to the Building Department. To the extent the City prepares forms for the credit process, the Applicant shall make its submittal on said City provided forms. Thereafter, the Building Department shall transmit said proposal to the Impact Fee Committee. The Impact Fee Committee shall make written findings with regard to (a) the value of the Applicant's proposed contribution; (b) whether the proposed contribution meets capital improvement needs for which the particular Impact Fee has been imposed; and (c) whether the proposed contribution will substitute or otherwise reduce the need for Governmental Infrastructure anticipated to be provided with Impact Fees otherwise assessable against the Applicant. The Impact Fee Committee shall transmit said written findings to the Council along with a recommendation for whether to accept or decline the Applicant's offer. The Council shall make the final determination as to whether to accept the Applicant's proposed contribution; provided, however, that in no event shall the credit given to any such Applicant exceed the amount of the otherwise applicable Impact Fee. 6 Page 60 of 229 ?· t'., :{ .... ,. ..:, ''l ? r.. ·< Section 17. Recovery of Public Hearing Costs. Any costs incurred by the City (a) in preparing for and conducting any public hearing required by the Act and (b) in connection with the Study or any similar study hereafter conducted may be recovered as a part of the Impact Fees assessed and collected in accordance with this Ordinance. Section 18. Severability. Should any section, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state or federal law or regulation, such decision or pre-exemption shall not affect the validity of the remaining portions of this Ordinance or its application to other persons or circumstances. Section 19. the Council. Attest: Effective Date. This Ordinance shall be effective from and after its adoption by ADOPTED THIS THE 19TH DAY OF DECEMBER, 2024 ADOPTED THIS THE 19TH DAY OF DECEMBER. 2024 7 Page 61 of 229 '· •,·\· ',:' .. t• ·.� [� a: n w �, a: �· Ii�� O!� -I a::::.:� < :c;�· IL O :,,. £ '--c� EXHIBIT "A" ImJ;!act Fee Schedule Residential -Per Housing Unit (Occupancy classifications R-2, R-3, and R-4) Fire Police Parks and Rec Transportation Total Single Family (R-3) $895 $1,353 $3,228 $3,761 $9,237 Percentage allocation 9.6% 14.6% 35.0% 40.8% 1% max Multi Family (R-2, R-4) $374 $565 $1,349 $1,023 $3,311 Percentage allocation 11.4% 17.1% 40.7% 30.8% 1%max Non-Residential -Per 1,000 square feet of floor area (Occupancy classifications A, B, E, F, H, I, M, S, U) Fire Police Parks and Rec Transportation Total Commercial/ retail (A, M) $1,865 $2,538 $0 $7,783 $12,786 Percentage allocation 14.6% 19.8% 0% 60.9% 1%max Industrial (F, H, S, U) $373 $507 $0 $1,552 $2,432 Percentage allocation 15.3% 20.9% 0% 63.8% 1%max Office/ Institutional (B, I, E) $828 1,127 $0 $3,454 $5,904 Percentage allocation 14.0% 19.1% 0% 58.5% 1% max Non-Residential -Per room (Occupancy classification R-1) Fire Police Parks and Rec Transportation Total Lodging (R-1) $257 $349 $1,891 $1,067 $3,564 Percentage allocation 7.2% 9.8% 53.0% 30.0% 1%max 8 Page 62 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1247 FROM: Jimmy Conyers, Councilmember Sherry Sullivan, Mayor SUBJECT: An Ordinance of the City of Fairhope, Alabama, to Authorize Posting of all Legal Advertisements, Ordinances of a General or Permanent Nature, and Publication for all other City Notifications Pursuant to Alabama Law. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the City Council adopts an Ordinance of the City of Fairhope, Alabama, to Authorize Posting of all Legal Advertisements, Ordinances of a General or Permanent Nature, and Publication for all other City Notifications Pursuant to Alabama Law. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 63 of 229 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 64 of 229 ORDINANCE NO. _____ AN ORDINANCE OF THE CITY OF FAIRHOPE, ALABAMA TO AUTHORIZE POSTING OF ALL LEGAL ADVERTISEMENTS, ORDINANCES OF A GENERAL OR PERMANENT NATURE, AND PUBLICATION FOR ALL OTHER CITY NOTIFICATIONS PURSUANT TO ALABAMA LAW WHEREAS, Alabama Code § 11-45-8(b)(1) requires the City of Fairhope to publish all newly enacted ordinances of a general or permanent nature in a newspaper of general circulation published within the municipality; and WHEREAS, Alabama Code § 11-52-77 requires advanced notice of all proposed amendments to the City of Fairhope Zoning Ordinance (No. 1253) to be published in a newspaper of general circulation published within the municipality; and WHEREAS, Alabama law requires certain other legal advertisements to be published in a newspaper of general circulation published within the municipality; and WHEREAS, both Alabama Code § 11-45-8(b)(1) and Alabama Code § 11-52-77, in addition to other provisions of Alabama law, authorize publication of the respective ordinances and legal advertisements by posting when there is no newspaper of general circulation published within the municipality; and WHEREAS, numerous Alabama Attorney General Opinions, including but not limited to Ala. Att’y Gen. Op. No. 2011-005, Ala. Att’y Gen. Op. No 2002-198, and Ala. Att’y Gen. Op. No 1995-0127, authorize the governing body of a municipality, specifically the City Council of a municipality, to make a factual determination that there is no newspaper of general circulation published within a particular municipality pursuant to Alabama law and to authorize posting in multiple public places to comply with publication and legal advertisement requirements; and WHEREAS, legal advertisement in newspapers has become burdensome, costly, and inefficient due to the rapid decline of daily print newspapers, the decline of newspaper subscribers with the proliferation of online news resources, the increased costs of legal publication of advertisements for print, and the infrequent publication dates for any publications covering news events for citizens residing within the corporate limits of the City of Fairhope; and WHEREAS, the City Council of the City of Fairhope has determined that there is no newspaper of general circulation published within the City of Fairhope and therefore, in accordance with Alabama law, all such publications pursuant to Alabama Code § 11-45-8 and Alabama Code § 11-52-77, as well as all legal advertisements and publication requirements for advanced notice regarding all public hearings shall be posted in four (4) conspicuous public places within the City of Fairhope to comply with publication requirements; and WHEREAS, this Ordinance is intended to comply with the provisions of Alabama law authorizing posting of legal notification at conspicuous locations across the City when the governing body of the municipality determines that there is no newspaper of general circulation published within the municipality. Page 65 of 229 Ordinance No. _____ Page -2- BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: Section I: Purpose and Intent: The purpose of this Ordinance is to comply with the provisions of Alabama law authorizing posting of legal advertisement and notification at conspicuous public locations across the City when the governing body of the municipality determines that there is no newspaper of general circulation published within the municipality in accordance with Alabama Code § 11-45-8(b)(1) and Alabama Code § 11-52-77, and consistent with Ala. Att’y Gen. Op. No. 2011-005, Ala. Att’y Gen. Op. No 2002- 198, and Ala. Att’y Gen. Op. No 1995-0127. Section II: Determination of No Newspaper of General Circulation Published Within the City of Fairhope: The City Council has determined that there is no newspaper of general circulation published within the City of Fairhope based on the following facts: A. There is no newspaper of general circulation with offices located within the City of Fairhope or that originally puts into circulation a print newspaper of general circulation within the City of Fairhope. B. There are a de minimis amount of subscribers of residents within the corporate limits of the City of Fairhope for existing print newspaper publications with circulation in Baldwin County, Alabama. C. There is no print newspaper publication of general circulation focused on news and events exclusively within the City of Fairhope. D. The City incurs exorbitant costs of print advertisement for ordinances, images, and other inserts in print media which are not broadly circulated to residents of the City of Fairhope. E. The lack of daily print newspaper publications in Baldwin County cause protracted and inefficient delays for publishing notice due to infrequent publication dates. Section III: Publication By Posting: A. Pursuant to Alabama law, the City of Fairhope will hereinafter publish all legal advertisements, including: (i) all newly enacted ordinances of a general or permanent nature; (ii) notice of all public hearings required to be published pursuant to applicable law; (iii) notice of legislative acts and annexation; (iv) notice related to City of Fairhope elections; (v) all proposed amendments to the City of Fairhope Zoning Ordinance (No. 1253); and (vi) advertisement requirements for notice of public hearings by the Fairhope Planning and Zoning Commission and Zoning Board of Adjustment, by posting in the following four (4) conspicuous public places within the City: 1. Fairhope Municipal Complex located at 161 N. Section Street, Fairhope, AL 36532; 2. Fairhope Building Department located at 555 South Section Street, Fairhope, AL 36532; 3. Fairhope Planning and Zoning Building located at 451 Pecan Ave., Ste. 200, Fairhope, AL 36532; and 4. The Nix Center located at 1 Bayou Dr., Fairhope, AL 36532. Page 66 of 229 Ordinance No. _____ Page -3- B. Online Publication. In addition to the posting requirements set forth in Section III(a) above, the City of Fairhope will establish a specific landing page on the City of Fairhope’s website for all legal advertisements and maintain each posting online for a period of not less than one hundred and twenty (120) days. C. Additional Publication. In addition to the posting requirements set forth in Section III(a) and III(b) above, the City of Fairhope will also continue with its practice of providing notice by mail as required by Alabama law, and also continue to send notice via the City of Fairhope email distribution list to all individuals and organizations that register to receive such notice by email. To the extent any applicable Alabama law requires additional notice for a particular subject matter (i.e. elections), the City of Fairhope will also comply with additional notification requirements set forth in such law. Section IV: Conflict and Severability: A. This Ordinance shall be construed in a manner that does not conflict with any provision of local, state or federal law except as expressly provided herein and except to the extent its provisions are more restrictive. B. In the event that any section, subsection, sentence, clause or phrase of this Ordinance shall be declared or adjudged invalid or unconstitutional, such adjudication shall in no manner affect the other sections, sentences, clauses or phrases of this Ordinance, which shall remain in full force and effect, as if the section, subsection, sentence, clause or phrase so declared or adjudged invalid or unconstitutional were not originally a part thereof. This Ordinance shall take effect upon its due adoption and publication as required by law. ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 28TH DAY OF SEPTEMBER, 2026. ________________________________ James Reid Conyers, Jr., Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 28TH DAY OF SEPTEMBER, 2026. ________________________________ Sherry Sullivan, Mayor Page 67 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1212 FROM: Hunter Simmons, Planning Director SUBJECT: Site Plan Review and Approval for the Applicant, Murphy Oil USA, Inc., on behalf of the Owner, RW Battles, LLC, for Site Plan Approval of Murphy Oil Automobile Service Station. The property is located at 18186 Wright Blvd. and is 1.14 ± acres. PPIN #391372 AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the City Council Approves Site Plan. BACKGROUND INFORMATION: The Board of Adjustment approved a Special Exception on 4/21/26 to allow the use of the site for an automobile service station. On 8/3/26 the Planning Commission recommended approval of the proposed site plan conditioned upon shared access with Lot B abutting to the south of the subject site. The applicant is willing to proceed with the shared access and has provided appropriate plans illustrating as much. If approved, Staff recommends various conditions related to the shared access. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 68 of 229 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 69 of 229 Planning Commission (8 Ayes) (0 Nays) to recommend approval of SR 26.05 Payton Rogers Page 70 of 229 SR 26.05 – Murphy Oil USA, Inc September 28, 2026 Page 1 of 9 SUMMARY OF REQUEST Request of the Applicant, Murphy Oil USA, Inc., on behalf of the Owner, RW Battles, LLC, for Site Plan Approval of Murphy Oil Automobile Service Station. The property is located at 18186 Wright Blvd. and is 1.14 ± acres . SITE HISTORY On February 1, 2021, SD 21.09, a 16-unit MOP was approved for this entire site (Shoppes at Point Clear) by the Fairhope Planning Commission. At the time, the site was unzoned within the county and located within the Fairhope Planning Jurisdiction. Thus, LND21-000064 was issued on May 25, 2021, for the entire site. At its August 1, 2022, meeting the Fairhope Planning Commission unanimously approved ZC 22.09, for Conditional Annexation to B-2, General Business District. Subsequently, Resolution No. 4614-22 “Project Development Agreement between City and RW Battles, LLC” was accepted by the City Council on November 14, 2022, and Ordinance No. 1765 was signed on December 12, 2022, annexing the greater site into city limits. On May 1, 2023, the final MOP was approved by the Planning Commission (SD 23.15). At its meeting on April 21, 2026 the Board of Adjustment approved a Special Exception request to allow construction of an Automobile Service Station on the subject site. At its meeting on August 3, 2026 the Planning Commission recommended approval of a request for Site Plan Review, hence this application. STAFF COMMENTS Site Plan A mandatory Site Plan Review is required for the proposed development due to the amount of impervious surfacing being proposed and will follow this application. The proposed site plan is attached to the end of this report as an exhibit. Setbacks - COMPLIANT A 2023 3-lot Resubdivision of Lots 1, 2, 3, & 4 of RW Battles LLC Subdivision establishes setback requirements for the subject site (Lot A) to be 20 feet from the North property line along Wright Blvd, 25 feet from the East property line along Greeno Rd, 20 feet from the South property line where the site abuts Lot B, and 25 feet from the West property line along Wright Blvd. All setbacks are illustrated as compliant on the proposed Site Plan. Buildings - COMPLIANT B-2, General Business District has a required maximum building height of 30 feet. The proposed building height for the one-story structure is 18± feet. Tree & Landscaping - COMPLIANT The City of Fairhope Trees and Landscaping Ordinance details all tree planting and landscape area requirements for commercial development. As proposed, the Tree and Landscape Plan illustrates full compliance with the Tree Ordinance (see exhibits). Parking - COMPLIANT Per Article IV-E.4 Table 4-3, Parking Schedule the proposed Site Plan illustrates a compliant amount of on-site parking. Page 71 of 229 SR 26.05 – Murphy Oil USA, Inc September 28, 2026 Page 2 of 9 Connectivity - COMPLIANT Sidewalks and pedestrian connectivity are illustrated along the entirety of Wright Blvd, as required by the Zoning Ordinance. Drainage - COMPLIANT Drainage for the subject site was addressed in its entirety at the time of MOP approval when the Publix was being developed. As proposed the Applicant intends to utilize onsite drainage structures which tie into an existing curb inlet. Runoff collected at this inlet will be conveyed to the master detention pond for the site . Exterior Lighting - COMPLIANT As proposed, exterior lighting is compliant with Article IV Section B.3 of the Zoning Ordinance as it relates to on-site lighting. Mechanical Equipment - COMPLIANT All mechanical equipment is proposed to be located on the building’s roof. Dumpster - COMPLIANT The Site Plan illustrates a dumpster on the East side of the proposed building and includes a plan detail illustrating an enclosure and screening in compliance with Article IV-B.2. of the Zoning Ordinance. Signage - N/A All Signage will be formally reviewed at time of sign permit submittal. As a lot with three (3) frontages the subject site is allowed a total of three (3) building signs and three (3) freestanding signs . However, the aggregate surface area of ALL permitted signs shall not exceed 50 square feet for the entire site. It should be noted that gasoline pricing signage is included in the total aggregate signage calculations. Additionally, the City of Fairhope Sign Ordinance does not allow for canopy signs. Erosion Control - COMPLIANT An erosion control plan was submitted with the application and is acceptable. Utilities - MORE INFO NEEDED The Utility Plan submitted prior to Planning Commission review was deficient resulting in a number of comments from Water Utility Staff. After further review and coordination between the Applicant and the City of Fairhope Utilities Engineer, Mr. Noel Berry, the Applicant has submitted revised plans such that Mr. Berry is comfortable with the project moving forward conditioned upon all utility plans being revised for full compliance prior to submitting any development permits. ADA Standards - COMPLIANT ADA requirements per the Architect are met and at time of building permit will be further verified . Traffic - COMPLIANT Per the applicant’s submitted traffic letter the proposed Murphy Oil USA will generate a total of 46 trips (23 entry and 23 exit) during the Weekday AM peak hour and a total of 54 trips (27 entry and 27 exit) during the Weekday PM peak hour. Page 72 of 229 SR 26.05 – Murphy Oil USA, Inc September 28, 2026 Page 3 of 9 Lot Access - MORE INFO NEEDED As proposed, the Site Plan illustrates two access points into the subject site both of which are designed to provide two-way access to and from Wright Blvd. The Applicant states that two access points are necessary to allow truck access to the site for fuel delivery and has provided truck route plans demonstrating this (see exhibits). In an effort to reduce the overall number of access points along the entirety of Wright Blvd, the Applicant is proposing that the southern ingress/egress to the site be a shared access with Lot B to the South as illustrated on the revised site plan. Staff is in support of a shared access plan as long as an overall reduction in the total number of access points to Wright Blvd is maintained. To ensure a reduce number of access points going forward, if approved, Staff recommends the Council condition their approval on completion, and provision to staff, of a shared access agreement between the property owners of Lots A and B prior to submitting any development permits. This shared access agreement shall require Lot B to be limited to a single access onto Wright Blvd which shall be satisfied by the shared access between Lot A and B. Additionally, the following should be required prior to submittal of any development permits; 1) Completion of an Administrative Re-Plat of Lots A and B illustrating a non-exclusive ingress/egress easement, which once approved by Staff, shall be recorded in Baldwin County Probate; 2) Inclusion of a note on the Re-Plat stating that Lot B shall be limited to a single access via the shared access between Lots A and B; and 3) Revision of the final Site Plan to illustrate the aforementioned easement. Comprehensive Plan - COMPLIANT The subject site is in a newly recognized Suburban Mixed-Use Center in the proposed Comprehensive Plan. Impacts on Surrounding Neighborhood - COMPLIANT As previously stated, the subject site is zoned B-2. Directly adjacent to the site are additional commercial uses. Benefits to the Community - COMPLIANT As the number of residential units being developed in the area continues to grow a commercial retail center with a variety of retail/restaurant/office/commercial units will be a benefit to the residential subdivisions. Page 73 of 229 SR 26.05 – Murphy Oil USA, Inc September 28, 2026 Page 4 of 9 SITE PLAN CONSIDERATIONS Standards of Review: Article II Section C.2.d of the City of Fairhope Zoning Ordinance sets forth all criteria for reviewing Site Plan Review requests. Recommendation: Staff recommends APPROVAL of SR 26.05 – Murphy Oil USA Site Plan with the following conditions which must be addressed prior to submittal of development permits: 1. Coordinate with Utility Staff to revise all pertinent plans to illustrate full compliance with utility standards as required by the City of Fairhope Utilities Engineer, prior to submitting any development permits; 2. Completion, and provision to Planning Staff, of a shared access agreement between Lot A and Lot B limiting Lot B to a single access to Wright Blvd via the aforementioned shared access, prior to submitting any development permits; 3. Completion of an Administrative Re-Plat of Lots A and B illustrating a non-exclusive ingress/egress easement, which once approved by Planning Staff, shall be recorded in Baldwin County Probate; 4. Inclusion of a note on the Re-Plat stating that Lot B shall be limited to a single access via the shared access between Lots A and B; and 5. Revision, and provision to Planning Staff, of the final Site Plan illustrating the aforementioned easement. Page 74 of 229 EXHIBITS SR 26.05 – Murphy Oil USA, Inc September 28, 2026 Page 5 of 9 Proposed Site Plan - REVISED Page 75 of 229 EXHIBITS SR 26.05 – Murphy Oil USA, Inc September 28, 2026 Page 6 of 9 Proposed Tree and Landscape Plan - REVISED Page 76 of 229 EXHIBITS SR 26.05 – Murphy Oil USA, Inc September 28, 2026 Page 7 of 9 Proposed Elevations Figure 1: Front (Facing South) Figure 2: Front - Building Only (Facing South) Figure 3: Rear (Facing North) Figure 4: Left (Facing West) Figure 5: Right (Facing East) Page 77 of 229 EXHIBITS SR 26.05 – Murphy Oil USA, Inc September 28, 2026 Page 8 of 9 Proposed Truck Route - REVISED Page 78 of 229 EXHIBITS SR 26.05 – Murphy Oil USA, Inc September 28, 2026 Page 9 of 9 Truck Route Utilizing Single Access Point Page 79 of 229 Vicinity Map FLOOD CERTIFICATION: NOTICE TO BIDDERS: GENERAL NOTES: WETLANDS NOTE: REV-0 PLAN INDEX: NOTES TO CONTRACTOR C-00 AGENCY DATE PROJECT LOCATION Page 80 of 229 Page 81 of 229 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 l DE M O L I T I O N P L A N C- 0 2 Page 82 of 229 NO PARKING 2,824 SF 8 MPD M2v1.1 FFE:95.71' ST O P COMPACT PARKING COMPACT PARKING ST O P COMPACT PARKING COMPACT PARKING LO A D I N G Z O N E 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 SEE SHEET C-4.3 FOR BUILDING ROOF AND CANOPY DRAINAGE BUILDING SETBACKS: ZONING: B2 - GENERAL BUSINESS DISTRICT IMPERVIOUS SITE RATIO (ISR) PRE-CONSTRUCTION IMPERVIOUS SITE RATIO (ISR) POST-CONSTRUCTION PARCEL AREA SITE DATA DESCRIPTION REQUIRED PROVIDED SET BACKS BUFFERS (LANDSCAPE) SCREENING PARKING SI T E P L A N C- 0 3 Page 83 of 229 2,824 SF 8 MPD M2v1.1 FFE:95.71' 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 GR A D I N G P L A N C- 0 4 CONTROL POINTS T1: CAPPED REBAR ELEVATION: 100.03' T2: CAPPED REBAR ELEVATION: 92.69' T4: CAPPED REBAR ELEVATION: 98.70' T3: CAPPED REBAR ELEVATION: 94.46' Page 84 of 229 NO PARKING 2,824 SF 8 MPD M2v1.1 FFE:95.71' COMPACT PARKING COMPACT PARKING COMPACT PARKING COMPACT PARKING 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 EN L A R G E D G R A D I N G P L A N C- 0 4 . 1 Page 85 of 229 2,824 SF 8 MPD M2v1.1 FFE:95.71' 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 SEE SHEET C-4.3 FOR BUILDING ROOF AND CANOPY DRAINAGE ST O R M S E W E R P L A N C- 0 4 . 2 Page 86 of 229 2,824 SF 8 MPD M2v1.1 FFE:95.71' CONTRACTOR TO VERIFY ALL ELEVATIONS AND CONFLICTS PRIOR TO INSTALLING BUILDING AND CANOPY DRAINAGE. ALL CANOPY DRAINAGE TO BE A MIN. OF 6" BELOW ALL PRODUCT PIPING. 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 BU I L D I N G C A N O P Y D R A I N A G E P L A N C- 0 4 . 3 Page 87 of 229 2,824 SF 8 MPD M2v1.1 FFE:95.71' 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 CR O S S S E C T I O N P L A N C- 0 4 . 4 Page 88 of 229 0+11.93 SL-1 0+54.67 SL-2 0+96.67 SL-3 1+64.06 SL-4 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 CR O S S S E C T I O N - A - 1 C- 0 4 . 5 Page 89 of 229 0+50.00 SL-5 1+00.00 SL-6 1+50.00 SL-7 2+09.28 SL-8 2+41.43 SL-9 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 CR O S S S E C T I O N - B - 1 C- 0 4 . 6 Page 90 of 229 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 ER O S I O N C O N T R O L P L A N P H I C- 0 5 # # SITE LOCATION SC CL DISTURBED AREA: SC CL Page 91 of 229 2,824 SF 8 MPD M2v1.1 FFE:95.71' 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 ER O S I O N C O N T R O L P L A N P H I I C- 0 5 . 1 DISTURBED AREA: # # SITE LOCATION SC SC CL CL Page 92 of 229 – “ ” – “ ” TABLE 2 Material Type Multi-Filament Polypropylene Multi-Filament Polypropylene Material Characteristic Photodegradable Photodegradable Mesh Opening 3/8 in (10mm)1/8 in (3mm) "Tensile Strength (ASTM 5035-95)"44 psi (3.09 kg/cm2)202 psi (14.2 kg/cm2)* % Original Strength from Ultraviolet Exposure (ASTM G-155) 100% at 1000 hr 100% at 1000 hr TABLE 3 12 in (300mm) Diameter Effective Circumference 38 in (960mm) Density (when filled)32 lbs/ft (50 kg/m) Air Space 20% Hydraulic Flow Through Rate 11.3 gpm/ft (141 L/min/m) P Factor (RUSLE)0.1-0.32 TABLE 1 Land Slope Maximum Slope Length Above Compost Filter Sock Percent Feet <2 100 2 to 5 75 5 to 10 50 10 to 20 25 >20*15 *In areas where the slope is greater than 20% , a flat area length of 10 ft between the toe of the slope to the compost filter sock should be provided. 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 ER O S I O N C O N T R O L D E T A I L S C- 0 5 . 2 Page 93 of 229 2,824 SF 2,824 SF 8 MPD M2v1.1 FFE:95.71' 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 UTILITY ROUTING NOTE: GC TO VERIFY LOCATION , CONNECTION POINT AND DEPTH OF EXISTING UTILITIES PRIOR TO INSTALLING PROPOSED UTILITY. UT I L I T Y P L A N C- 0 6 SEE DEMOLITION PLAN FOR REMOVAL OF EXISTING WATER SERVICES Page 94 of 229 2,824 SF 8 MPD M2v1.1 FFE:95.71' 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 GC IS REFERRED TO GEOTECHNICAL REPORT PREPARED BY UNITED CONSULTING, DATED JUNE 5, 2026 FOR SITE PREPARATION CONDITIONS AND PAVEMENT REQUIREMENTS. SEE SHEET C-12 FOR CONCRETE SPECIFICATIONS AND SHEET C-12.1 EARTHWORK SPECIFICATIONS PA V I N G & J O I N T P L A N C- 0 7 Page 95 of 229 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 JO I N T D E T A I L S C- 0 7 . 1 Page 96 of 229 NO PARKING ST O P COMPACT PARKING COMPACT PARKING ST O P COMPACT PARKING COMPACT PARKING LO A D I N G Z O N E 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . Know what's below. Call before you dig. MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 TR U C K R O U T E P L A N C- 0 8 Page 97 of 229 NO PARKING 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 DE T A I L S C- 0 9 Page 98 of 229 11 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 DE T A I L S C- 1 0 Page 99 of 229 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 DE T A I L S C- 1 0 . 1 Page 100 of 229 NO PARKING 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 DE T A I L S C- 1 1 Page 101 of 229 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 CO N C R E T E S P E C I F I C A T I O N S C- 1 2 Page 102 of 229 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 EA R T H W O R K S P E C I F I C A T I O N S C- 1 2 . 1 Page 103 of 229 · · 20 0 P E A C H S T R E E T MU R P H Y O I L U S A , I N C . EL D O R A D O , A R 7 1 7 3 0 MU R P H Y US A SH E E T N O . MU R P H Y U S A ( N T I ) # 2 4 2 1 8 18 1 2 5 W R I G H T B O U L E V A R D FA I R H O P E AL A B A M A CO N T A C T : W E S L E Y M I L L E R RA M E N G I N E E R I N G , L L C P. O . B O X 1 1 6 9 6 AL E X A N D R I A , L A 7 1 3 1 5 (3 1 8 ) 2 0 6 - 3 8 3 8 DU M P S T E R D E T A I L S C- 1 3 Page 104 of 229 Page 105 of 229 Page 106 of 229 Page 107 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1230 FROM: Hannah Noonan, Human Resources Director SUBJECT: Recommendations received by Evergreen Solutions, LLC, the Fairhope Personnel Board, and Mayor Sherry Sullivan for the Classifications and Pay Grades for City Employees. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the City Council approves and adopts the following recommendations received by Evergreen Solutions, LLC, the Fairhope Personnel Board, and Mayor Sherry Sullivan for the Classifications and Pay Grades for City Employees. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 108 of 229 RESOLUTION NO. _______ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves and adopts the following recommendations received by Evergreen Solutions, LLC, the Fairhope Personnel Board, and Mayor Sherry Sullivan for the Classifications and Pay Grades for City Employees. ADOPTED THIS 28TH DAY OF SEPTEMBER, 2026 _____________________________ James Reid Conyers, Jr. Council President ATTEST: ____________________________ Lisa A. Hanks, MMC City Clerk Page 109 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1215 FROM: Sherry Sullivan, Mayor Richard Johnson, City Engineer SUBJECT: Deed of Gift for the Parcel located across from the Flying Creek Nature Preserve f/k/a the Triangle Property from the Fairhope Single Tax Corporation to the City of Fairhope; and authorizes the Mayor to sign any documents necessary to complete the transfer. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the Fairhope City Council gratefully accepts the Deed of Gift for the Parcel located across from the Flying Creek Nature Preserve f/k/a the Triangle Property from the Fairhope Single Tax Corporation to the City of Fairhope; and authorizes the Mayor to sign any documents necessary to complete the transfer. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 110 of 229 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 111 of 229 RESOLUTION NO. _____ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, That the Fairhope City Council gratefully accepts the Deed of Gift for the Parcel located across from the Flying Creek Nature Preserve f/k/a the Triangle Property from the Fairhope Single Tax Corporation to the City of Fairhope; and authorizes the Mayor to sign any documents necessary to complete the transfer. Adopted on this 28th day of September, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: ________________________________ Lisa A. Hanks, MMC City Clerk Page 112 of 229 Page 1 of 4 DEED This Reversionary Deed (“Deed”) is entered into on this the ____ day of ____________, 2026, by and between the Fairhope Single Tax Corporation, an Alabama non-profit corporation (hereinafter referred to as “FSTC”), its successors or assigns, and the City of Fairhope, Alabama, a municipal corporation (hereinafter referred to as “Fairhope”), its successors or assigns. WITNESSETH: WHEREAS, FSTC was organized not for the purpose of making a profit, but to demonstrate, as far as possible, under existing laws, the soundness of the single tax principle, and in consonance therewith, it has, for the benefit of its tenants and the public, established and maintained parks; and WHEREAS, it is the policy of Fairhope, whose inhabitants include many tenants of FSTC, to also establish and maintain parks, and it is in a more favorable position to do so, by reason of its police power and exemption from taxation of any kind; and WHEREAS, FSTC and Fairhope desire that the title to the real property more particularly described herein, subject to the reversionary restrictions thereon, be conveyed to Fairhope for the purpose of maintaining and establishing a park. NOW, THEREFORE, BE IT KNOWN HEREBY, that in consideration of the premises and promises contained herein, FSTC, hereinafter the Grantor, does hereby bargain, sell, and convey unto Fairhope, hereinafter the Grantee, upon the conditions hereinafter expressed and agreed to by Fairhope in accepting this Deed, all of its right, title, and interest in a to the following described real property in the City of Fairhope, Baldwin County Alabama, to-wit: Lot G of Volanta View No. 2, a subdivision in the City of Fairhope, Alabama, as per its plat thereof filed for record Sept. 7, 1961, Map Book 5, Page 162 (Slide 407-B), Probate Records, Baldwin County, Alabama; Frac’l Section 8, Township 6 South, Range 2 East, Baldwin County, Alabama. 46-03-08-0-002-002.000; and, SUBJECT, HOWEVER, TO THE FOLLOWING: 1. Property taxes for the current tax year, and all subsequent years not yet due and payable. 2. Any prior reservation or conveyance of minerals and any rights associated therewith. 3. Rights of the United States of America, the State of Alabama, or other parties, in and to the shore, littoral or riparian rights to the portion of the property described lying adjacent to Fly Creek or tributaries of Fly Creek. 4. Rights of ways of U.S. Highway 98 Business. 5. That the property conveyed shall be forever used as a public park of the City of Fairhope, according to the general usage of public parks, provided that in such use there shall be no special privilege of any kind to individuals or organizations and no profit to individuals. Page 113 of 229 Page 2 of 4 6. That FSTC shall be entitled to place and maintain at its expense suitable markers, subject to the approval of Fairhope, setting forth that the lands aforementioned were donated by FSTC to Fairhope for park purposes. 7. The following uses and activities are prohibited on the lands conveyed herein: a. Any commercial or industrial use of the property. b. The placement or construction of any buildings (anything with a roof, walls, enclosed, heated, and cooled) other than restroom facilities, maintenance facilities, or educational structures and built to keep the natural feel of the park and in accordance with the Park’s Management Plan. c. Removing, destroying, or cutting of trees, shrubs, or other vegetation, except as required for a) fire breaks, b) maintenance of designated trails and habitat, c) for removal of non - native invasive species, or d) prevention or treatment of disease or as deemed necessary by qualified agents in keeping with the Park’s Management Plan. d. Disposal or dumping of waste, refuse, or debris on the property. e. The above-ground installation of communication towers, antennas, and related facilities unless constructed in a manner to preserve the environmental aesthetic. f. The exploration for, or development and extraction of, any minerals and hydrocarbons by any mining or extraction method. g. Minimal ground disturbance will be permitted during trail development; however, any alteration of the surface of the land including excavation or removal of soil, sand, gravel, rock, etc. is prohibited unless directly tied to habitat or watershed restoration and management or as defined in the Park Management Plan. h. Any use or activity that causes or is likely to cause significant soil degradation or erosion or significant pollution of any surface or subsurface waters or as deemed necessary by qualified agents in keeping with the Park’s Management Plan. i. Any maintenance of the property that is inconsistent with the mission and environmental management plan established for the property. j. The placement of any above ground utility infrastructure larger than a total of 0.25 acres. Minor utility infrastructure less than 0.25 acres must be located adjacent to exterior boundaries/concentrated in the right of way and must be obscured and constructed in a manner to preserve the environmental aesthetic. k. The introduction of any non-native vegetation to the property. l. Manipulation, impounding, or altering of the natural watercourse of Fly Creek or any tributaries unless associated with watershed restoration. m. The permanent in of artificial lighting anywhere on the property except in the parking lot and restroom facilities or as deemed necessary by law enforcement and/or in coordination with the Park’s Management Plan. n. A parking lot is permitted on the property, so long as appropriate watershed practices, ecofriendly practices, and green infrastructures are utilized as deemed necessary by qualified agents in keeping with the Park’s Management Plan. All the property aforementioned being in the corporate limits of Fairhope, Baldwin County, Alabama. Page 114 of 229 Page 3 of 4 This property is conveyed subject to any and all encumbrances, easements, reservations, and restrictions of record in the Office of the Judge of Probate for Baldwin County, Alabama and which would be shown by an accurate survey. TOGETHER WITH ALL AND SINGULAR the rights, tenements, hereditaments, privileges and appurtenances thereto belonging or in anywise appertaining. TO HAVE AND TO HOLD unto Fairhope, its successors or assigns, in fee simple, forever. Fairhope, its successors or assigns, agrees to indemnify and hold harmless FSTC, its successors or assigns, including reasonable attorney’s fees, by and against any and all claims, expenses, civil actions or losses of any type arising after the date of this conveyance and pertaining to use of the property conveyed herein. IN WITNESS WHEREOF, the parties hereto have set their hands and seals and have caused this instrument to be executed as of the date above written. FAIRHOPE SINGLE TAX CORPORATION By: _________________________________ As its: ______________________________ STATE OF ALABAMA COUNTY OF BALDWIN I, _______________________________________________ the undersigned authority, a Notary Public in and for said state and county, hereby certify that ______________________________________________________, whose name as ___________________________________________ for the FAIRHOPE SINGLE TAX CORPORATION, and who is known to me, acknowledged before me on this date that, being informed of the contents of this Agreement and with full authority, executed the same voluntarily as an act of the Corporation on the day shown above. GIVEN under my hand and notary seal this the ____ day of __________________, 2026. ___________________________________ NOTARY PUBLIC My Commission Expires: CITY OF FAIRHOPE, ALABAMA By: ________________________________ Sherry Sullivan, Mayor Page 115 of 229 Page 4 of 4 STATE OF ALABAMA COUNTY OF BALDWIN I, _______________________________________________ the undersigned authority, a Notary Public in and for said state and county, hereby certify that SHERRY SULLIVAN, whose name as Mayor for the CITY OF FAIRHOPE, and who is known to me, acknowledged before me on this date that, being informed of the contents of this Agreement and with full authority, executed the same voluntarily as an act of the Corporation on the day shown above. GIVEN under my hand and notary seal this the ____ day of ___________________, 2026. ___________________________________ NOTARY PUBLIC My Commission Expires: THIS INSTRUMENT PREPARED BY: Fairhope Single Tax Corporation 336 Fairhope Avenue Fairhope, AL 36532 Page 116 of 229 Page 117 of 229 1 STATE OF ALABAMA COUNTY OF BALDWIN QUITCLAIM DEED KNOW MEN BY ALL THESE PRESENTS, that the TRIANGLE CONSERVANCY, an Alabama non-profit corporation, now known as, MAGNOLIA COASTAL CONSERVANCY, an Alabama non-profit land trust, herein referred to as “GRANTOR,” for and in consideration of the sum of ONE DOLLAR ($1.00) and other valuable consideration this day in cash in hand paid to Grantor by the FAIRHOPE SINGLE TAX CORPORATION, an Alabama not-for-profit corporation, herein referred to as “GRANTEE,” the receipt of which is hereby acknowledged by these presents, the undersigned does hereby remise, release, quit claim, grant, sell and convey unto the said GRANTEE all its right, title, interest and claim in or to follow described real property situated in Baldwin County, Alabama, to wit: This conveyance is subject to the following: 1. Any and all liens, encumbrances, easements, rights of way and all other matters recorded in the Office of the Judge of Probate, Baldwin County, Alabama. 2. Any and all defects, liens, encumbrances, adverse claims or other matters, if any, created, first appearing in the public records or attaching subsequent to the effective date hereof but prior to the date of recording this Deed. 3. Any prior reservation or conveyance of minerals, and any rights associated therewith. Recording references are with respect to the records of the Probate Court of Baldwin County, Alabama. TOGETHER WITH all and singular the rights, members, privileges, tenements, hereditaments, easements, appurtenances and improvements belonging or in anywise appertaining thereto. TO HAVE AND TO HOLD unto the said Grantee, its successors or assigns, forever. IN WITNESS WHEREOF, the Grantor has caused this instrument to be executed by its duly authorized officer on this the _____ day of ______________, 2026. Page 118 of 229 PIN 63529 PARCEL 46-03-08-0-002-002.000 ACCOUNT NUMBER 545137 OWNER TRIANGLE CONSERVANCY MAILING ADDRESS 106 N SUMMIT ST, FAIRHOPE, AL 365322522 PROPERTY ADDRESS 0 CREEK DR LEGAL DESCRIPTION LOT G VOLANTA VIEW NO. 2 MB5 PG162 EXEMPT CODE TAX DISTRICT Fairhope - Fairhope School Tax PROPERTY TAX Baldwin County, Alabama Current Date: 9/14/2026 Tax Year: Parcel Info Tax Information PPIN YEAR TAX TYPE TAXES PENALTIES / INTEREST SUBTOTAL AMT PAID BALANCE DUE 63529 2026 REAL $ 1,808.72 $ 0.00 $ 1,808.72 $ 0.00 $ 1,808.72 Total Due: $ 1,808.72 LAST PAYMENT DATE **N/A** PAID BY Property Values Total Acres Use Value $0 Land Value $196,600 Improvement Value $0 Total Appraised Value $196,600 Total Taxable Value $196,600 Assessment Value $39,320 Subdivision Information Code 1VV Name VOLANTA VIEW Lot G Block 2 Type / Book / Page WD / 0 / 2117114 S/T/R 08-6S-2E Detail Information TYPE REF DESCRIPTION LAND USE TC HS PN APPRAISED VALUE LAND 1 0.000 Acres 9130-RESIDENTIAL LOT 2 N N $196,600 Building Components  NOTICE: THIS PARCEL HAS TAX SALE HISTORY. SEE THE TAX SALE SECTION FOR DETAILS. TAXES ARE DUE BEGINNING 10/1/2026, DELINQUENT AFTER 12/31/2026 2026 (Billing Year: 2026) Page 119 of 229 Tax Sales YEAR PARCEL STATUS DATE TAX SALE STATUS OWNER NAME(S) PURCHASER NAME(S)TRUE MKT VAL TAXES DUE PURCHASED AMT PARCEL STATUS 2025 4/9/2026 REDEEMABLE TRIANGLE CONSERVANCY CTL8 LLC TESCO CUSTODIAN 190600.00 1856.12 0.00 REDEEMABLE Page 120 of 229 Alabama Secretary of State  Entity ID Number 000-527-039 Entity Type Domestic Non-Pro�t Corporation Principal Address Not Provided Principal Mailing Address Not Provided Status Exists Place of Formation Baldwin County Formation Date 08/08/2018 Registered Agent Name MARTIN, JOHN H Registered Of�ce Street Address 106 NORTH SUMMIT STREET FAIRHOPE, AL 36532 Registered Of�ce Mailing Address 106 NORTH SUMMIT STREET FAIRHOPE, AL 36532 Nature of Business EXCLUSIVELY CHARITABLE/EDUCATIONAL PURPOSES Capital Authorized Capital Paid In Director Name ROBERDS, GEORGE W Director Street Address Not Provided Director Mailing Address PO BOX 1004 FAIRHOPE, AL 36533 Director Name RISER, MARY R Director Street Address 122 FAIRHOPE AVENUE #3 FAIRHOPE, AL 36532 Director Mailing Address 122 FAIRHOPE AVENUE #3 FAIRHOPE, AL 36532 Director Name MARTIN, JOHN H Director Street Address 106 NORTH SUMMIT STREET FAIRHOPE, AL 36532 Director Mailing Address 106 NORTH SUMMIT STREET FAIRHOPE, AL 36532 Director Name WILSON, EDWARD O Director Street Address MUSEUM OF COMPARATIVE ZOOLOGY CAMBRIDGE, MA 02138 Director Mailing Address MUSEUM OF COMPARATIVE ZOOLOGY CAMBRIDGE, MA 02138 Director Name METCALF, BRIAN P Director Street Address Not Provided Page 121 of 229 Director Mailing Address PO BOX 2903 MOBILE, AL 36652 Director Name KANT, TIMOTHY M Director Street Address 8 POPE COURT FAIRHOPE, AL 36532 Director Mailing Address 8 POPE COURT FAIRHOPE, AL 36532 Incorporator Name DUKES, GILBERT F III Incorporator Street Address 2610-B DAUPHIN STREET SUITE 101 MOBILE, AL 36606 Incorporator Mailing Address 2610-B DAUPHIN STREET SUITE 101 MOBILE, AL 36606 Transaction Date 05/28/2026 Legal Name Changed From Triangle Conservancy Purchase Document Copies Document Date / Type / Pages 08/20/2018 Certi�cate of Formation 5 pgs. Document Date / Type / Pages 05/28/2026 Articles of Amendment 3 pgs. Browse Results New Search Page 122 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1233 FROM: Kim Creech, City Treasurer Sherry Sullivan, Mayor SUBJECT: Resolution — That the City Council reviews, approves and adopts the proposed FY2027 Budget. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the City Council approves and adopts the proposed FY2027 Budget. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget All Funds $200,666,463.00 $200,666,463.00 $0.00 GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 123 of 229 RESOLUTION NO. ______ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the proposed Budget presented and reviewed the 28th day of September 2026, hereby approved, and adopted for the FY 2026-2027; and that the following estimates of revenues and expenses, as related thereto, are hereby adopted; and those revenues and expenses are appropriated as follows: GENERAL FUND: Total Revenue and Transfers In $62,924,645 Total Expenditures and Transfers Out $62,924,645 SANITATION FUND: Total Revenue & Transfer In $4,655,390 Total Expenditures & Transfers Out $4,655,390 GAS FUND: Total Revenue & Transfer In $17,220,646 Total Expenditures & Transfers Out $17,220,646 ELECTRIC FUND: Total Revenue & Transfer In $26,154,470 Total Expenditures & Transfers Out $26,154,470 WATER/WASTEWATER FUND: Total Revenue & Transfer In $68,385,872 Expenditures & Transfers Out Water Department $37,845,582 Waste Water Department $30,540,290 Total Expenditures & Transfer Out $68,385,872 CAPITAL PROJECT FUND: Total Revenue & Transfer In $15,902,087 Total Expenditures & Transfers Out $15,902,087 IMPACT FEES FUND: Total Revenue & Transfer In $4,691,443 Total Expenditures & Transfers Out $4,691,443 GAS TAX FUND: Total Revenue & Transfer In $120,500 Total Expenditures & Transfers Out $120,500 REBUILD ALABAMA FUND: Total Revenue & Transfer In $211,300 Total Expenditures & Transfers Out $211,300 Page 124 of 229 Resolution No. _____ Page -2- BE IT FURTHER RESOLVED, that the Annual Salaries of City Personnel shall be as shown on a list entitled Annual Salaries of All City Personnel; and said list filed in the Office of the City Treasurer and of Human Resources; and BE IT FURTHER RESOLVED, that the City Council hereby authorizes the portion of the Sales and Use Tax revenue for FY 2026-2027 that is restricted in the General Fund Debt Pre-Payment Account can be used for General Fund operations up to $3,100,000.00 reduction; and BE IT FURTHER RESOLVED, that the City Council hereby authorizes the portion of the Sales and Use Tax revenue FY 2026-2027 that is restricted in the Capital Project Fund (Infrastructure Improvement Special Fund) can be used for General Fund operations up to the $3,100,000.00 and BE IT FURTHER RESOLVED, that the City Council hereby authorizes the City Treasurer to perform Administrative Budget Transfers, as needed throughout the Fiscal Year. Directors are expected to operate within the funding appropriate for their department. Should a funding increase be required, a written request is to be submitted to the Treasurer and Mayor with a limit not to exceed $20,000.00. All Administrative Budget Transfers are documented and tracked in the City’s financial management system; and BE IT FURTHER RESOLVED, that the City Council hereby approves merit raises for the City of Fairhope employees as defined in the proposed budget that may become effective on anniversary of hire date. DULY ADOPTED THIS 28TH DAY OF SEPTEMBER, 2026 ______________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk MUNICIPAL CAPITAL IMPROVEMENT FUND: Total Revenue & Transfer In $230,000 Total Expenditures & Transfers Out $2,000 CORRECTION FUND: Total Revenue & Transfer In $170,000 Total Expenditures & Transfers Out $170,000 TOTAL FYE 2027 BUDGET $200,666,463 Page 125 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1218 FROM: Kim Creech, City Treasurer SUBJECT: Resolution - That the City Council desires to use Impact Fees account for equipment and projects that meet the criteria and are in the FY2027 Proposed Budget. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: City Council Approval BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 105-Various Impact Fees - Various $2,534,500.00 $2,534,500.00 $0.00 GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 126 of 229 RESOLUTION NO. _____ WHEREAS, the City of Fairhope adopted Ordinance No. 1817, An Ordinance repealing and replacing Ordinance No. 1625 to establish Impact Fees on new development in the City of Fairhope on December 19, 2024 in accordance with Act No. 2006-300 enacted by the Legislature of Alabama on April 4, 2006; and WHEREAS, the City desires to use funds for “Police” which is a Benefit Area for (i) the cost recovery of the City’s cost and expense related to the construction, development and improvement of its justice center, (ii) the cost recovery of the City’s cost and expense related to the construction, development and improvement of its animal shelter, (iii) the acquisition of police vehicles, and (iv) the acquisition of police-related apparatus and equipment, and (v) the police component of the “Impact Fee Study” prepared by TischlerBise; and WHEREAS, the City desires to use funds for “Fire” which is a Benefit Area for (i) the construction, development and/or improvement of fire stations, (ii) the acquisition of fire fighting vehicles, and (iii) the acquisition of firefighting apparatus, and (iv) the fire component of the “Impact Fee Study” prepared by TischlerBise; and WHEREAS, the City desires to use funds for “Transportation” which is a Benefit Area for the cost of intersection improvements made to address additional demand generated by New Development and the transportation component of the “Impact Fee Study” prepared by TischlerBise; and WHEREAS, the City desires to use funds for “Parks and Recreation” which is a Benefit Area for (i) the acquisition of new public parks lands, (ii) the construction, development and/or improvement of public recreational facilities, (iii) the construction, development and/or improvement of public park amenities, (iv) the acquisition of new park vehicles, and (v) the parks and recreation component of the “Impact Fee Study” prepared by TischlerBise; and WHEREAS, the following project shall be paid from the Impact Fees Account and have met the criteria stated to be paid from said Account: POLICE FIRE TRANS- PORTATI ON PARKS / RECREATI ON TOTAL FY2027 BUDGET PROJECTS New Police precinct construction $1,300,00 0 $1,300,00 0 Adding Truck to Recreational Dept $55,000 $55,000 Adding Tractor to Recreational Dept $49,500 $49,500 Design of new Basketball Gymnasium $125,000 $125,000 Parking Improvements and Expansion for the Recreation Center/Pool $500,000 $500,000 Tractor for Flying Creek Park $40,000 $40,000 Drainage-Capital Project Fund $465,000 $465,000 Impact Fees FY 2027 $1,300,00 0 $0 $465,000 $$769,500 $2,534,50 0 Page 127 of 229 Resolution No. ______ Page -2- NOW BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan to expend Impact Fees for the above projects as designated from the Impact Fee Account for services for the “Police”, “Fire”, “Transportation”, and “Parks and Recreation” Benefit Areas. DULY ADOPTED THIS 28TH DAY OF SEPTEMBER, 2026 _________________________________ James Reid Conyers, Jr. Council President ATTEST: _________________________________ Lisa A. Hanks, MMC City Clerk Page 128 of 229 Impact Fee Fund 9/10/2026 Object Description FY 2024 Annual FY 2025 Annual FY2026 August YTD FY2026 Annual Budget FY2027 Annual Budget % Change REVENUES 40030 Cash Acct-Police 155,491 250,466 248,743 238,000 250,500 5.3% 40040 Cash Acct-Fire 183,491 297,600 296,259 289,000 298,000 3.1% 40050 Cash Acct-Transportation 268,692 463,827 470,605 459,000 465,000 1.3% 40060 Cash Acct-Recreation 530,312 696,402 637,280 714,000 700,000 -2.0% 40950 Interest Income 117,246 121,494 98,247 50,000 50,000 0.0% 49998 Budget Rollover - - - 1,482,103 2,927,943 97.6% TOTAL REVENUES 1,255,232 1,829,789 1,751,134 3,232,103 4,691,443 45.2% EXPENSES 0.0% 50580 Bank Fees 2,664 2,870 2,519 3,000 3,000 0.0% 50961 Transfer to General-Police 69,090 45,619 52,818 97,540 1,300,000 1232.8% 50962 Transfer to General-Fire - - - 1,580,443 1,580,443 0.0% 50964 Transfer to General-Recreation - - 154,783 638,120 769,500 20.6% 50967 Transfers-Cap Proj-Transportat 266,000 250,000 459,000 459,000 465,000 1.3% 50968 Transfers-Cap Proj-Recreation 37,250 580,000 156,649 454,000 229,000 -49.6% 0.0% TOTAL EXPENSES 375,004 878,489 825,769 3,232,103 4,346,943 34.5% Excess Rev Over Expense 880,228 951,300 925,365 - 344,500 Police FIRE TRANS- PORTATION PARKS / RECREATION TOTAL New Fire Truck(Rollover)1,580,443 - 1,580,443 Construction of New Police Precinct 1,300,000 1,300,000 Adding Ford F350 Truck to Recreation Dept 55,000 55,000 Adding 40HP Tractor for Recreation Dept 49,500 49,500 Design of New Basketball Gymnasium 125,000 125,000 Parking Improvements and Expansion for the Recreation Center/Pool 500,000 500,000 Fly Creek Park (Rollover)229,000 229,000 Tractor for Flying Creek Park 40,000 40,000 Drainage Project 465,000 465,000 - 1,300,000 1,580,443 465,000 998,500 4,343,943 FY2027 Budget Impact Fees Projects Page 129 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1219 FROM: Kim Creech, City Treasurer Hannah Noonan, Human Resources Director SUBJECT: Resolution - That the City Council approves and adopts the recommendations to fund new positions, reclassify positions, defund and delete positions as presented in the FY2027 Budget. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: City Council Approval BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 130 of 229 1 RESOLUTION NO. _________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves and adopts the recommendations to fund new positions and approve Pay Grades; reclassify positions; defund; and delete positions as presented in the FY2027 Budget as follows: Position Name Department Status Pay Grade Prior Grade New Positions: Environmental Intern Planning PT FLAT Revenue Technician Revenue FT 109 Police Officer (2) Police FT 204 School Resource Officer Police PT 204 Corrections Officer Corrections FT 202 Marina Worker Marina PT 101 Parks Maintenance Worker Recreation FT 107 Tennis Facility Maintenance Worker Recreation FT 107 Custodian Facilities Maintenance FT 104 Park Ranger Intern Parks PT FLAT Sanitation Hopper Sanitation FT 107 GPS Technician Gas FT 112 Groundworker Electric FT 112 Line Locate Supervisor Utilities Engineering FT 115 Reclassifications/Title Changes: Lead Grower Landscape FT 112 111 Facilities Manager Facilities Maintenance FT 120 114 Streets Manager Streets FT 120 120 Gas Construction Technician II Gas FT 110 108 Gas Construction Technician III Gas FT 112 110 Lineworker (3) Electric FT 118 114 Electric Operations Manager Electric FT 122 123 Fire Hydrant Technician Water FT 112 114 Water Service Technician II (3) Water FT 110 108 Defunding: (2) Corrections Officer Police Department PT 202 Permit Technician Building Inspections FT 109 GPS Technician Gas PT 112 Page 131 of 229 2 Resolution No. _____ Page -2- ADOPTED THIS 28TH DAY OF SEPTEMBER, 2026 ______________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk Page 132 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1220 FROM: Nicole Love, Grants Coordinator SUBJECT: The submittal of an application to the Alabama Historical Commission's Certified Local Government Grant program for the Fairhope Historic Preservation Commission; and authorizes Mayor Sherry Sullivan to sign any and all necessary documentation. If awarded, the grant will fund a Historic Resources Survey. The maximum grant award is $29,999.40 and requires a 40% match; therefore, the City's portion would be $19,999.60. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the City Council authorizes the submittal of an application to the Alabama Historical Commission's Certified Local Government Grant program for the Fairhope Historic Preservation Commission and authorizes Mayor Sherry Sullivan to sign any and all necessary documentation. If awarded, the grant will fund a Historic Resources Survey. The maximum grant award is $29,999.40 and requires a 40% match; therefore, the City's portion would be $19,999.60. BACKGROUND INFORMATION: The Fairhope Historic Preservation Commission has engaged with a consultant to provide a scope of work to undertake an historic resource survey for 4 different neighborhoods with the final products being completed survey forms with photos, survey report for each zone, and a presentation of funding at an Historic Commission meeting. Full scope of work attached. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget Page 133 of 229 GRANT: Alabama Historical Commissions Certified Local Government's Grant Program LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 134 of 229 RESOLUTION NO. ______ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council authorizes the submittal of an application to the Alabama Historical Commission's Certified Local Government Grant program for the Fairhope Historic Preservation Commission; and authorizes Mayor Sherry Sullivan to sign any and all necessary documentation. If awarded, the grant will fund a Historic Resources Survey in the amount of $49,999.00. The maximum grant award is $29,999.40 and requires a 40% match; therefore, the City's portion would be $19,999.60. DULY ADOPTED THIS 28TH DAY OF SEPTEMBER, 2026 ________________________________ James Reid Conyers, Jr. Council President Attest: ________________________________ Lisa A. Hanks, MMC City Clerk Page 135 of 229 1 ERRY TREET MONTGOMERY, ALABAMA 36130-0900 VOICE: (334)242-3184 FAX: (334)262-1083 WWW.AHC.ALABAMA.GOV CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION INSTRUCTIONS I. INTRODUCTION The Historic Preservation Fund grant program is structured to support local preservation efforts and to strengthen the Certified Local Government (CLG) program statewide. Only a federally designated Certified Local Government may apply for funding through this grant program. Applications are due on February 1, 2023. Mission Statement The mission of the Alabama Historical Commission is to protect, preserve, and interpret Alabama’s Historic Places. Priorities The Alabama Historical Commission has identified priorities in its Statewide Historic Preservation Plan. Proposals are solicited especially for: Survey and registration projects; training and education programs addressing significance of cultural resources; local preservation planning and/or design review guidelines; and development of local preservation plans. National Register projects converting surveys from CLG grants in the previous fiscal year into NR nominations are highest priority projects. Applications for work meeting the AHC priorities are more competitive projects in the selection process. Applicant Information • The applicant for a Historic Preservation Fund grant must be the local government itself. The Chief Executive Officer must have the legal authority to accept a federal grant on behalf of the local government. • The application must be signed by an authorized representative of the applicant, such as the mayor or city manager. Submittal Information • All applicants must submit either one paper or digital set of the application and all supporting documentation. II. EVALUATION & SELECTION CRITERIA The Alabama Historical Commission’s Grant Selection Committee will evaluate and select the Historic Preservation Fund grant applications based on the following criteria: • SURVEY PROJECTS EVALUATION & SELECTION CRITERIA o Project or activity is appropriate in relation to previous and/or future preservation activities. o Project or activity is consistent with applicable preservation and/or professional standards and methodology. o Project or activity fills demonstrated preservation need. o Project or activity provides a public benefit. Page 136 of 229 2 o Resource is exceptionally significant or one of a few surviving examples of an important type. o Project or activity is of a type identified by AHC as having a high priority for preservation assistance. For the FY2021 grant cycle, projects affecting African American resources are prioritized. o Statewide distribution of projects in applicant pool. o Urgency of need/degree to which the historic resource is threatened. o Project or activity is an ongoing, recurring, or concluding project or activity that is identified by AHC as also beneficial to AHC programs/outreach activities. • PREDEVELOPMENT PROJECTS EVALUATION & SELECTION CRITERIA o Resource meets eligibility requirements. o Project concept is appropriate for resource. o Project design is consistent with applicable preservation and/or professional standards. o Project fills demonstrated preservation need. o Project provides a public benefit. o Resource is exceptionally significant or one of a few surviving examples of an important type. o Project or activity is of a type identified by AHC as having a high priority for preservation assistance. For the FY2020 grant cycle, projects affecting African American resources are prioritized. o Statewide distribution of projects in applicant pool. o Urgency of need/degree to which the historic resource is threatened. • LOCAL HISTORIC PRESERVATION COMMISSION TRAINING EVALUATION & SELECTION CRITERIA o Local commissions with a high number of new members will receive priority. o Statewide distribution of projects in applicant pool – single applications from multiple communities for regional trainings are encouraged. o Eligible training topics are: (1) roles and responsibilities of local commission, (2) development and application of design guidelines, (3) significance and design review concerns of buildings, structures, objects, and historic and archaeological sites, (4) significance and review concerns of historic landscapes. • PUBLIC AWARENESS AND EDUCATION PROJECTS EVALUATION & SELECTION CRITERIA o Project increases public knowledge of preservation principles, knowledge, and awareness. o Information is used in project based on National Register nominations or other approved publications. o Project will increase preservation knowledge among school aged children and general public. o Project produces brochures, pamphlets, visuals, exhibits, presentations, workshops, etc. o Project could be adapted for state use. • STAFFING PROJECTS EVALUATION & SELECTION CRITERIA o Funds support professional services devoted to assisting the historic preservation commission and/or architectural review board in regulating one or more locally regulated historic districts. o We encourage CLGs in geographic proximity to submit an application to share staff support if meeting times and dates allow the arrangement. o Applicants must have no existing professional level staff assistance in regulating local district(s); implement design guidelines compatible with the Secretary of Interior's Page 137 of 229 3 Standards for Rehabilitation; and have a record of meeting public notice requirements for local preservation programs. o Applicants must demonstrate personnel has experience applying National Register standards and Secretary of Interior’s Standards for Rehabilitation to previous work with historic properties; and experience working with city boards, local ordinances, and public meeting requirements. Individual or firm conducting work should have on its staff, or consult with, a person meeting History or Architectural History Professional. III. APPLICATION GUIDANCE • The following information provides guidance for completing specific sections of the Historic Preservation Fund grant application. Contact Paige Thomas with application or project qualification questions at Paige.Thomas@ahc.alabama.gov or 334-230-2643. APPLICANT • Complete the applicant information. APPLICATION PREPARED BY • Complete the information for the person who prepared the form. GRANT PROJECT MANAGERS • The project manager is the person who 1) will have day-to-day responsibility for the project; 2) will be the liaison between the grant recipient organization and the AHC; 3) will ensure that all grant requirements are met; and 4) has authority to make decisions concerning project work or finances. If you plan to hire a consultant to carry out the project, the organization must still appoint a project manager to whom the consultant will report. • Identify the person who will handle financial documentation and reimbursement requests for the project. The financial manager must be a member or employee of the applicant organization. • The project manager and financial manager may be the same person. PROJECT INFORMATION / TYPE In the application, check the most appropriate project type based on the descriptions below. • Historic Resources Survey: o Areas within CLG boundaries not previously surveyed or only partially surveyed, and for areas that require an update to an existing survey, based on the Alabama Historical Commission’s evaluation of the existing survey. • National Register Nomination(s): o Nominations, multiple property nominations, or amendments to existing districts or multiple property areas where the nomination needs to be updated to comply with current standards. Applicants should contact AHC staff to discuss the National Register eligibility of the project before submitting an application. • Archaeological Survey: o Data collection of a non-site-specific nature, that leads to the addition of information that will enhance the body of archaeological data for the state or significant regions of the state. • Preservation Planning: o Projects assimilate survey and National Register information for a community into a preservation plan. A preservation plan should include a description of local historic districts and significant features, process to administer local preservation ordinance, and design guidelines. A strong public participation component is essential for a successful planning project. Page 138 of 229 4 • Information / Education: o Projects or publications, including website development, brochures, audio/visual projects, workshops/conferences, training seminars, technical preservation materials, local preservation handbooks, heritage education or heritage tourism materials and other activities which are designed to enhance the knowledge and appreciation of historic preservation within Alabama; or projects which address a particular preservation problem or concern of a thematic nature, but which do not fall into one of the other categories. • Predevelopment: o Projects produce rehabilitation plans, specifications, or structural reports on historic buildings that apply the principles of the Secretary of the Interior’s Standards for the Treatment of Historic Properties. • Staffing / Training: o Grants are for municipalities to hire, on a contractual basis, a staff person to assist with the day-to-day operations of the local historic preservation commission or for local preservation commissions to attend or bring in training opportunities for commissioners and staff. PROJECT DESCRIPTION • Describe the purpose of the project. Specify the completed project work product and include a summary of the activities and measures planned to accomplish the project. Include a project methodology, briefly stating how the project will be conducted, what standards or procedures will be followed (for example, using state survey forms and procedures, documenting to National Register standards, following growth strategies minimum standards), and referencing any previous survey work or National Register listings in the area. Also, state the role/proposed duties of the local historic preservation commission in the project, such as conducting the project, reviewing drafts, serving on a project task force, etc. Does the project relate to previous and/or future planned preservation projects or activities in the community? Describe the specific results of your project, including any pertinent information about the format (for example, forms, CDs, written reports, etc.), the number of copies, specific products to be produced, etc. Be sure to address how the project meets the eligibility requirements for the project type. • The following guidance is specific to many of the survey and planning grant project types (identified in #4). Depending on the project type, please provide the items requested below and include narrative in your description indicating how the processes and methodologies discussed here will be adhered during the proposed project. This will strengthen and clarify your application. o Historic Resources Survey Projects  A historic resources survey is often the first step a community takes in a series of preservation activities. A survey is an inventory of historic resources that includes buildings, structures, sites, and objects. AHC Survey Guidelines must be followed. It is important to remember that CLGs are required to maintain a system for survey and inventory of historic properties as part of their CLG requirements. If your city or county has not completed a recent update to your historic resources survey (within the past 15 years), what has prevented this from happening? Does your community have a plan for maintaining/updating survey data on a regular basis moving forward? How will the proposed survey project factor into/support this plan and the community’s system of survey?  Surveys are completed within a pre-defined, contiguous geographic boundary informed by the goals of the survey. Applications must include a map with legible street names and an identified, clear cut survey area boundary that can Page 139 of 229 5 be justified. This justification is typically based on neighborhood limits, or physical features – such as a river or major highway. If the application proposes a different approach to survey (such as a thematic survey), please contact the AHC prior to submission to discuss. Projects may be phased; however, funding for consecutive grant cycles is not guaranteed. For phased projects, the number of phases, boundaries, priorities, and overall timeframe of the project should be carefully planned and presented in the grant application.  *Historic Resources Survey project applications MUST include the total estimated number of resources to be surveyed based on tax data, and a map with survey area boundary clearly identified and legible street names.  Please explain how the project relates to any ongoing, concluding, recurring, or future projects. o Archaeological Survey Projects  For further guidance contact the CLG Coordinator. o National Register Nomination Projects  CLGs are encouraged to apply for HPF funding to support the completion of a National Register of Historic Places nomination within their jurisdiction. Those applying for a grant to complete a National Register nomination for a proposed historic district must submit a copy of a current (dating to within five years) Historic Resources Survey of the area.  Please explain how the project relates to any ongoing, concluding, recurring, or future projects. o Preservation Planning Projects  If you receive funding for historic district design guidelines does your Mayor and Council, or Board of Commissioners intend to approve the guidelines? Have your Mayor and Council already designated locally the district that these design guidelines are intended to be used? If not, why? If designated, when was the district passed? If you have designated districts, but do not have design guidelines, what is your HPC presently utilizing to complete the Certificate of Appropriateness (COA) review process? What are you encouraging COA applicants to use to aid them in the process? If this is an update to your historic district design guidelines, why has this update not already taken place? Do you intend to publish your design guidelines on your city or county website?  Please explain how the project relates to any ongoing, concluding, recurring, or future projects. o Information / Education  If information, such as printed, audio/visual, digital/website materials or workshops/conferences are to be produced during this project, how many copies will be produced? How will they be used? How widely distributed will the materials be? Will there be a registration fee for the workshop? For walking tours— what is the tour route based on? Is the information pulled from a National Register of Historic Places nomination or a Historic Resources Survey? Will the tour be made available online? If this project is successfully completed how do you see it increasing the strength of your Certified Local Government program? Will this project positively impact economic development in your city or county through historic preservation? If so, how? Do you intend to incorporate historic resource survey information into the project? Do you intend to include information from the National Register of Historic Places nominations (individual and/or districts), as appropriate? Page 140 of 229 6  Do you intend to include underrepresented historic resources as a part of this project (for example-African American, women’s history, vernacular architecture, industrial, or mid-century modern)? Do you intend to reach out to other underrepresented groups as a way to include these resources? If so, how? o Predevelopment Projects  Predevelopment projects include architectural plans, feasibility studies, historic structure reports, and specifications.  Is the property eligible for listing in the National Register of Historic Places? Will the project be completed according to the Secretary of the Interior’s Standards for the Treatment of Historic Properties?  Provide basic background information of the resource. When was it constructed? Is it a rare example of a particular architectural style or type?  Is the proposed project appropriate for the resource?  Describe the current condition of the resource and any threats towards the resource. o Staffing or Training Projects  Has there ever been a full-time CLG staff person before, or a staff person in the proposed position? If there is currently staff supporting CLG activities, please submit their position title and a short description of their duties. What is the job description of the proposed staff position? How many hours per week would the staff be working?  What qualifications must the applicant meet for the staff position? Do they have experience with applying the NPS standards, assisting city boards, enforcing local ordinances, or working with the public?  If applying for a training grant, what events do commissioners plan to attend? How many commissioners do you anticipate attending each event? How many new Commissioners have been appointed to the HPC? Please provide dates of appointments and estimated costs associated. Do you plan to bring any training to the HPC? If so, which trainings? Is this application for a single municipality or multiple municipalities to bring a training to the region?  If training will be attended at a conference, please enter basic information such as the name of the conference, the organization hosting the conference, the location, and a description of the conference activities. How many people is the CLG requesting to attend the conference? Are there any specific topics that will be covered at the conference that will be useful to the CLG and HPC? Please submit a conference brochure with your application. PROJECT NEED • Briefly describe why CLG funds should be allocated for this project. How will this project support the mission of the CLG? What need is the project filling? What is the public benefit the project will provide? PROJECT SCHEDULE • The project schedule should be carefully planned so that all project work can be completed by September 30, 2023. The AHC will have the option to reassign the grant funds to another grantee if the project does not meet these deadlines. Project work cannot begin until the grant has been awarded and the agreement is fully executed with all necessary signatures. • Please see an example of a Project Schedule below for reference on how to assemble a schedule. Be sure to include dates (these can correspond with quarterly reporting), scope of work being performed during the time period, and estimated reimbursement request. The estimated reimbursement request amount should not include the match amount. Page 141 of 229 7 Example: Interim Performance Progress Reports and Estimated Payment for each Completed Step Estimated Payment 7/30/20- 9/30/20 according to AHC standards. Allow Fayette Historic Preservation Commission, AHC and city staff opportunity to evaluate proposals and comment on proposals. City will enter into contract with c Commission staff. 10/1/20-12/30/20 documentation by Fayette Historic Preservation Commission and staff and the Alabama Historical Commission. 1/1/21-5/15/21 survey report, forms, maps, and other supporting materials. Fin approval from AHC survey coordinator. PROJECT FUNDING AND SUPPORT • Public participation should be an integral part of any CLG grant project. Explain how the public will be involved in the project, how the public will be informed of the project, and/or how the public information materials produced with the grant will be distributed. Describe the preservation commission's role in the project. Explain whether the project could be successfully completed with a partial award and explain if it could be completed without grant funding. If you wish to demonstrate local support for the project through letters, explain and attach the letters to the application rather than mailing them separately. Evidence of support is required from the historic preservation commission and is encouraged from other sources. GRANT AMOUNT REQUESTED • Average grant awards from the HPF grant program range from $10,000 to $20,000. Provide the total project cost, the grant amount requested, and the matching share. Matching share should be a minimum of 40% of the total project cost. The grant funds must be matched by local, non- federal funds. The matching funds may consist of cash, indirect costs, donated labor, or donated materials. At least part of the match is encouraged to be cash, and the applicant is encouraged to provide as much cash match as possible. Please document the source of match in Question 10, Project Budget. • NOTE: HPF grant funds are reimbursable grants. The grant recipient will need a cash commitment strong enough to keep the project running. Invoices for reimbursement may be submitted as often as monthly and can be paid upon approval of project work completed. All Page 142 of 229 8 invoices will be reimbursed at a rate of 60% of costs documented. Final payment amount up to 10% of the grant will be withheld pending approval by AHC staff of completed work. PROJECT BUDGET Indicate the project type as in Item #5. Use the budget categories listed here as described in the application. If other cost categories are necessary, list them under "other," and identify them. **Contact the AHC’s Grant Manager for Allowable Salary Rates, Allowable Travel Rates, and Donated Labor** Budget Justification o All major costs identified with an * must be explained in the narrative of the application. Each cost item must clearly show how the total charge for that item was determined. Examples: o Consultant fees for Historic Resources Survey of $10,000 was budgeted at the average rate of $50/resource with 200 resources in the defined survey area. o Construction fees for roof replacement based on quote from XYZ Firm for a project of this size. o Consultant fees for historic structures report based on the cost of XYZ’s completed project that is similar in scope of product and size of historic resource. o Staff will donate approximately 20 hours of labor at their hourly rate of $32.00. Intended duties of staff include hosting meetings with consultant, reviewing draft reports, and managing and documenting grant activities. o 5 historic preservation commission members will work approximated 10 hours each of research and documentation for the historic resources survey. At a rate of $12/ hours, this will total to $600 in donated labor. Source of Matching Share: o Enter the name or organization for donor if cash funds are being used for match. o Enter the name or organization for source if in-kind staff hours, volunteer hours, or any other allowable in-kind source is being used for match. o Please enter in an “X” beside what type of match you are providing. For example, if it will be a cash match, please enter an X next to “Cash”. o Enter the amount of the in-kind or cash match in the last row. o Two columns have been provided in the case of multiple match sources. • NOTE regarding Indirect Costs: Only universities and governments with federally approved indirect cost rates may claim indirect costs. The current approved rate must be specified and documented. • NOTE regarding Program Income: A registration fee may be charged for grant-funded workshops, seminars, or conferences. However, if a sales fee is charged for a grant-funded publication, grant funds will be subject to recapture; once the grant period expires, a fee may be charged. ADDITIONAL COMMENTS • Please provide any additional information that may be beneficial and pertinent to the review of the application. ASSURANCES • It is the Applicant's responsibility to read and understand the Assurances section. By signing the application and initialing each Assurance, you are certifying that the organization accepts these regulations and will comply with them in carrying out the grant project. Applications with incomplete Assurances sections will not be considered. Page 143 of 229 9 CERTIFICATION • The application requires the signatures of the Historic Preservation Commission Chair, and CLG contact. The CLG Chief Administrative signature is optional on the application. APPLICATION CHECKLIST • Please read over the Grant Application Checklist. In addition to a complete and signed application, you must ensure the following is submitted: o One copy of the resolution, with original signature, authorizing the submission of the application and attesting to matching funds availability from the city. o All signatures obtained and assurances have been signed by both the CLG representative, and property owner if different. o Any supporting documentation as requested in the instructions. o If match is provided by someone other than applicant, a signed letter of commitment from the third party must be attached that provides the same information as required in the Grant Application Form. o Certificate of Compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act) o E-verify Memorandum of Understanding (http://immigration.alabama.gov/eVerify.aspx) o A Disclosure Statement is required for municipalities where grant proposal is in excess of $5,000.00 or if the applicant is a non-governmental entity carrying out the responsibilities of the CLG, this form must be included. o Submission of letters of support endorsement from affected constituencies and/or city administration is highly encouraged. Submit Application and Attachments to: Alabama Historical Commission Attn: Paige Thomas 468 S. Perry Street Montgomery, AL 36130-0900 Or Paige.Thomas@ahc.alabama.gov Page 144 of 229 This proposal is for undertaking, preparing, and presenting historic resource surveys for 4 different neighborhoods in Fairhope, Alabama. This propsal includes pricing by zone, as well as a total price range. The ranges reflect the possibilities based on how many structures exist within the zones, as well as necessary travel. The final products for these surveys include: completed survey forms with photos, a survey report for each zone, and a presentation of the findings of each survey at Fairhope HPC meetings. The timeline and payment structure sections reflect one survey for one zone only for the sake of clarity. However, combining zones can be discussed. Total fee amount will be finalized before contract signing. P R O P O S A L Historic Resource Survey Prepared by: Taylor Stewart July 24, 2026PROJECT DESCRIPTION TIMELINE Contract signed: September 1, 2026 Site Visit: September 2026 1 Survey Prep: September and early October 2026 st Site Visit for Photos and on-site research: October 2026 1 survey report draft: February 2027st 1 Survey Report Finalized: March 2027st Presentation to HPC: April 2027 COST Survey: $80 per structure Travel: $500 per day (2-3 days per zone) PAYMENT STRUCTURE Initial Payment: 15% of fee, due upon contract signing Payment 2: 25% of fee, due upon 1 draft of reportst Payment 3: 25% of fee, due upon presentation of findings to HPC Payment 4: 35% of fee, due upon acceptance of survey materials by Alabama Historical Commission Page 145 of 229 Target Zone Visual Characteristics & Scope Estimated Resource Count Estimated Fee Range Zone 1 (Green / North) Volanta Ave to N Section/Mobile area; dense residential grid, mid-century & coastal cottages. ~120 – 180 resources $10,600 – $15,400 Zone 2 (Purple / Central-East) Core expansion around Morphy, Fairhope Ave, and S Ingleside to Greeno Rd; mixed commercial/residential. ~150 – 250 resources $13,000 – $21,000 Zone 3 (Red / Southwest) Fels Ave down S Section to Satsuma/Liberty; historic residential near the bluff/park. ~100 – 160 resources $9,000 – $13,800 Zone 4 (Yellow / South) Small residential enclave off Nelson Dr / Heard Rd. ~15 – 30 resources $2,200 – $3,400 TOTAL PROJECT ESTIMATE Entire 4-Zone Area Combined ~385 – 620 resources $34,800 – $53,600 P R I C I N G T A B L E Historic Resource Survey Page 146 of 229 P a t l y n n Dr N Mobile St M ain S t Volanta Ave A s h l e y D r B l u e I s l a nd A v e SeaCliff Dr M a gn o lia A v e N Bay v iew St N Section St F a i r h o p e 98 S S e c t io n S t FigAve M or p hy A v e KirkmanLn Ne ls on D r SatsumaSt Y o u n g S t M e r s h o n S t S C hurc h S t LibertySt F a i r land A v e T wi n B e e c h R d H eard Rd J o h ns o n A v e F a i r h o p e A v e M i d d l e S t M a gnoli a A v e FelsA v e Scenic Highway 98 V ola nta Par k 98 B i s ho p R d E d wa r ds A veN I n g l e s i de S t D y e r Rd N G r e e n o R d S I ng le s i d e S t M o r p h y A v e In g l e s i d e A v e T w in B e e c h R d B o o t h e R d Fo u n d e r s D r Spring R u n D r F a i r ho p e A v e G r e e n o R d G r e e n o R d S Fairhope AL Historic Resource Survey Areas Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, (c) OpenStreetMap contributors, and the GIS User Community, Source: Esri, Vantor, Earthstar Geographics, and the GIS User Community 7/7/2026 0 0.45 0.90.23 mi 0 0.7 1.40.35 km 1:30,368 Mara Hunter Page 147 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1214 FROM: Noel Berry, Utilities Engineer Daryl Morefield, Water Superintendent SUBJECT: The City Utilities Engineer, Noel Berry, and the Superintendent of Water/Wastewater, Daryl Morefield, are requesting to hire a qualified contractor to perform Water Treatment Plant #1 Liquid Treatment Upgrades. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: To reject all bids received with the original Bid No. 26-045-2026-WAT-011 Water Treatment Plant #1 Liquid Treatment Upgrades due to excessive pricing, and allow the re-bid of Water Treatment Plant #1 Liquid Treatment Upgrades. BACKGROUND INFORMATION: A Request for Proposal was issued on July 29, 2026, posted to the City of Fairhope's website, and advertised in Gulf Coast Media. Three (3) responsive proposals were received at the bid opening on September 2, 2026 at 10:00 a.m. The recommendation by the Public Utilities Engineer and the Superintendent of Water/Wastewater Department is to reject all bids due to excessive pricing, and authorize the re-bid of the contract under Code of Alabama 1975, Section 41-16-57(d) The awarding authority or requisitioning agency may reject any bid if the price is deemed excessive or quality of product inferior. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget GRANT: N/A LEGAL IMPACT: Page 148 of 229 N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 149 of 229 RESOLUTION NO. _____ , as follows: [1] That the City Council to reject all bids (Bid No. 26-045-2026-WAT-011) Water Treatment Plant #1 Liquid Treatment Upgrades; and authorize the re-bid of the project under Code of Alabama 1975, Section 41-16-57(d). ADOPTED ON THIS 28TH DAY OF SEPTEMBER, 2026 Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 150 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1242 FROM: Richard Johnson, City Engineer SUBJECT: Resolution - that the Fairhope City Council approves the submittal of a RESTORE grant application for the North Beach Restoration Project in the amount of $8,927,380.00 and authorizes Mayor Sherry Sullivan to sign any and all necessary documents. If awarded, the project will be phased over multiple years to include engineering and design and construction. Components of the project will include; duck pond and engineered wetland restoration, stormwater management improvements, shoreline and bluff restoration, public access, recreational and mobility improvements and more. No match is required. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: Council approval. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: RESTORE LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 151 of 229 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 152 of 229 RESOLUTION NO. ________ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, [1] That the Fairhope City Council approves the submittal of a RESTORE grant application for the North Beach Restoration Project in the amount of $8,927,380.00 and authorizes Mayor Sherry Sullivan to sign any and all necessary documents. If awarded, the project will be phased over multiple years to include engineering and design and construction. Components of the project will include; duck pond and engineered wetland restoration, stormwater management improvements, shoreline and bluff restoration, public access, recreational and mobility improvements and more. No match is required. DULY ADOPTED THIS 28TH DAY OF SEPTEMBER 2026 ____________________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk Page 153 of 229 Working Waterfront and Greenspace Restoration Phase II – North Beach Park Improvements Scope of Work (SOW) Project Overview: The City of Fairhope proposes the implementation of the Working Waterfront and Greenspace Restoration Project, Phase II, consisting of restoration, rehabilitation, enhancement, construction, and reconstruction activities within North Beach Park, a publicly accessible waterfront park encompassing approximately 16 acres along the eastern shoreline of Mobile Bay. North Beach Park contains approximately 1,600 linear feet of natural shoreline, coastal bluff systems, the Duck Pond, engineered wetlands, recreational facilities, public access amenities, internal roadways, parking facilities, pedestrian infrastructure, and associated utilities. The park serves as a regional recreational, environmental, and cultural resource while providing public access to the City’s waterfront. Existing conditions include aging infrastructure, shoreline and bluff erosion, sediment accumulation within stormwater treatment features, degraded hydraulic capacity, water quality concerns, accessibility deficiencies, and increasing vulnerability to coastal storm impacts and intense rainfall events. The site includes a highly erodible bluff system exhibiting approximately 32 feet of elevation change between the upper and lower park. Historic erosion, stormwater runoff, and redevelopment pressures have contributed to bluff instability and shoreline impacts, making long-term resilience and resource protection a primary project objective. The primary purpose of this project is to enhance environmental resilience, improve water quality, restore ecological function, protect natural resources, improve public access, strengthen coastal infrastructure, and enhance recreational opportunities while preserving the character and public use of Fairhope's waterfront. Project Objectives: The project shall seek to: • Improve water quality entering Mobile Bay. • Restore and enhance wetlands and aquatic resources. • Improve stormwater treatment, storage, and conveyance. • Reduce shoreline, bluff, and drainage-related erosion. • Increase resiliency to coastal storms and extreme rainfall events. • Protect and enhance habitat for native plant and wildlife species. • Improve public access to waterfront resources. • Enhance ADA accessibility throughout the park. • Improve recreational amenities and visitor experience. • Promote sustainable and low-impact development practices. Page 154 of 229 Working Waterfront and Greenspace Restoration Phase II – North Beach Park Improvements • Preserve and enhance the long-term environmental, cultural, and recreational value of North Beach Park. Eligible Project Components: Project activities may include, but shall not be limited to, the planning, design, permitting, construction, restoration, rehabilitation, enhancement, monitoring, and maintenance planning associated with the following components: A. Duck Pond and Engineered Wetland Restoration - Restoration, enhancement, rehabilitation, and expansion of the Duck Pond and engineered wetland systems to improve ecological function, hydraulic performance, water quality treatment, habitat value, and long-term sustainability. Activities may include: • Sediment removal and dredging • Wetland restoration and enhancement • Water quality improvements • Hydraulic improvements • Aeration and circulation systems • Stormwater treatment features • Native vegetation establishment • Habitat enhancement • Shoreline stabilization • Invasive species removal • Educational and interpretive features • Green infrastructure improvements • Related utility and infrastructure upgrades B. Stormwater Management and Water Quality Improvements - Park-wide improvements intended to manage stormwater runoff, improve drainage performance, reduce pollutant loading, and enhance water quality entering Mobile Bay. Activities may include: • Drainage system rehabilitation • Stormwater detention and retention improvements • Bioswales and rain gardens • Green infrastructure systems • Water quality treatment practices • Outfall improvements • Inlet and outlet structures • Flow attenuation measures Page 155 of 229 Working Waterfront and Greenspace Restoration Phase II – North Beach Park Improvements • Erosion control measures • Low-impact development features • Watershed management improvements • Surface and subsurface drainage systems C. Shoreline, Bluff, and Coastal Resilience Improvements - Restoration, stabilization, protection, and enhancement of shoreline and bluff resources to improve environmental resilience and reduce erosion-related impacts. Activities may include: • Bluff stabilization • Slope stabilization • Erosion control measures • Living shoreline techniques • Shoreline restoration • Beach restoration and enhancement • Storm damage mitigation measures • Drainage improvements affecting bluff stability • Nature-based infrastructure • Coastal resilience improvements • Habitat restoration associated with shoreline systems D. Ecological Restoration and Habitat Enhancement - Protection, restoration, and enhancement of ecological resources throughout the project area. Activities may include: • Native habitat restoration • Native vegetation establishment • Pollinator habitat creation • Wildlife habitat enhancements • Invasive species management • Reforestation and tree planting • Ecological connectivity improvements • Biodiversity enhancement • Environmental stewardship initiatives • Natural resource protection measures E. Access, Connectivity, and Mobility Improvements - Enhancement of public access, circulation, connectivity, and safety throughout the park. Activities may include: Page 156 of 229 Working Waterfront and Greenspace Restoration Phase II – North Beach Park Improvements • ADA-accessible routes and facilities • Pedestrian pathways and trails • Multi-use trails • Beach access improvements • Boardwalks • Bluff stairs and switchbacks • Pedestrian crossings • Bicycle accommodations • Traffic calming measures • Roadway improvements • Parking improvements • Wayfinding systems • Emergency and maintenance access improvements F. Recreational and Community Amenities - Enhancement and modernization of recreational facilities and public-use amenities. Activities may include: • Playgrounds • Pavilions • Picnic facilities • Seating areas • Viewing platforms and overlooks • Public gathering spaces • Restroom improvements • Drinking fountains • Dog-friendly amenities • Public art and interpretive elements • Site furnishings • Recreational access improvements • Lighting and safety enhancements G. Utility and Infrastructure Improvements - Repair, replacement, relocation, expansion, or enhancement of supporting infrastructure necessary for project implementation. Activities may include: • Water utilities • Sanitary sewer facilities • Electrical systems • Communications infrastructure • Irrigation systems Page 157 of 229 Working Waterfront and Greenspace Restoration Phase II – North Beach Park Improvements • Lighting systems • Utility relocations • Utility coordination • Smart infrastructure technologies Professional Services - Project activities may include all professional services necessary for implementation, including: • Planning • Surveying • Environmental services • Grant administration • Public engagement • Coastal engineering • Civil engineering • Structural engineering • Geotechnical engineering • Architectural services • Landscape architecture • Ecological assessments • Environmental permitting • Utility coordination • Construction administration • Inspection and testing services • Monitoring and reporting • Project management Permitting and Regulatory Compliance - Activities may include obtaining all required local, state, and federal permits, approvals, certifications, and environmental reviews necessary to implement project components. Sustainability and Resilience - All project elements shall incorporate sustainable design principles, low-impact development practices, green infrastructure methodologies, resilience strategies, and environmentally responsible construction practices to the maximum extent practicable. Project Flexibility - Project components may be phased, modified, expanded, reduced, combined, or reprioritized based upon planning efforts, engineering analysis, environmental review, stakeholder input, permitting requirements, regulatory agency coordination, funding availability, grant requirements, design development, and cost considerations while maintaining the overall objectives of waterfront restoration, environmental enhancement, resiliency, public access, and recreational improvements. Page 158 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1262 FROM: Noel Berry, Utilities Engineer SUBJECT: Resolution — That the Fairhope City Council authorizes submission of a RESTORE grant in the amount of $13,255,000.00 for City of Fairhope Wastewater Treatment Plan Phase II Improvements; and authorizes Mayor Sherry Sullivan to sign any and all necessary documents. If awarded, the funding would cover multiple components of the wastewater treatment upgrade including: engineering and design for control building, UV disinfection, solids handling, digesters, order control for headworks and new digesters. There is no match requirement. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the City Council adopts the Resolution. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: RESTORE LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 159 of 229 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 160 of 229 RESOLUTION NO. ________ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, [1] That the Fairhope City Council authorizes submission of a RESTORE grant in the amount of $13,255,000.00 for City of Fairhope Wastewater Treatment Plan Phase II Improvements; and authorizes Mayor Sherry Sullivan to sign any and all necessary documents. If awarded, the funding would cover multiple components of the wastewater treatment upgrade including: engineering and design for control building, UV disinfection, solids handling, digesters, order control for headworks and new digesters. There is no match requirement. DULY ADOPTED THIS 28TH DAY OF SEPTEMBER 2026 ____________________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk Page 161 of 229 DESCRIPTION PROBABLE COST (2026$) 36-inch DIP Influent Piping $75,000 36-inch DIP Effluent Piping $100,000 36-inch Pipe Fittings (Influent and Effluent)$10,000 12-inch Pipe Fittings (Drain)$30,000 12" Diameter Air Piping to/from Blower Building $75,000 12" Drain Piping $53,000 6" Diameter Air Drop Piping $36,000 Subtotal $379,000 20% Contingency $75,800 Subtotal $454,800 Engineering $45,480.0 Total Estimated Cost $500,280 DESCRIPTION PROBABLE COST (2026$) New Control Building Miscellaneous Erosion Control $10,000 Miscellaneous Site Grading and Paving $218,000 Square Foot Control Building $815,100 Electrical $142,500 Furnishings and Equipment $102,500 Subtotal $1,288,100 20% Contingency $257,620 Subtotal $1,545,720 Engineering $154,572.0 Total Estimated Cost $1,700,292 FAIRHOPE WASTEWATER TREATMENT PLANT CONTROL BUILDING - OPINION OF PROBABLE COST FAIRHOPE WASTEWATER TREATMENT PLANT YARDPIPING - OPINION OF PROBABLE COST Page 162 of 229 DESCRIPTION PROBABLE COST (2026$) Selective Demolition-Remove Existing Equipment $120,000 Miscellaneous Concrete Modifications to existing UV structure $100,000 Asphalt and Miscellaneous Site Demolition $24,000 Excavation/Backfill and Sitework $21,000 Concrete - Walls $67,200 Concrete - Slabs on Grade $25,200 Grout $15,000 UV Influent Piping $75,000 UV Effluent Piping $65,000 Drain Piping and Valves $30,000 DI Pipe Fittings $90,000 Influent Sluice Gates $60,000 Aluminum Grating $7,500 Effluent Sampler $18,000 UV Structure / Cover $192,000 New 6 MGD UV Equipment - UV Equipment-Furnish $480,000 UV Equipment Installation $96,000 Relocate Existing 12 MGD UV Equipment - Install $120,000 Miscellaneous Yard Piping Improvements $120,000 Miscellaneous Small Diameter Piping $12,000 Painting/Coatings $24,000 Misc. Stairs, Gratings, Handrail, Other Misc. Metals $30,000 Electrical $405,360 Subtotal $2,197,260 20% Contingency $439,452 Subtotal $2,636,712 Engineering $263,671.2 Total Estimated Cost $2,900,383 FAIRHOPE WASTEWATER TREATMENT PLANT UV DISINFECTION SYSTEM - OPINION OF PROBABLE COST Page 163 of 229 DESCRIPTION PROBABLE COST (2026$) Solids Building $750,000 Belt Press - Furnish $750,000 Belt Press - Installation $150,000 Feed Pumps - Furnish $300,000 Feed Pumps - Install $60,000 Painting/Coatings $20,000 Equipment Piping $150,000 Electrical $327,000 Subtotal $2,507,000 20% Contingency $501,400 Subtotal $3,008,400 Engineering $300,840 Total Estimated Cost $3,309,240 DESCRIPTION PROBABLE COST (2026$) Excavation $180,000.0 Fine Grading $30,000.0 Stone Under Slab $36,000.0 Concrete - Slab $420,000.0 Concrete - Walls $360,000.0 Concrete - Misc. Suspended Slabs and Walkways $120,000.0 Grout In Bottom $25,200.0 Fine Bubble Diffuseres $168,000.0 Diffuser Piping inside basin $72,000.0 Floating Decanter $216,000.0 Miscellaneous Metals (Grating, Stairs, Handrials)$54,000.0 Miscellaneous Painting $30,000.0 Instrumentation (Air Flow Meters, Level Sensors)$36,000.0 Blowers $528,000.0 New Influent/Effleunt Yard Piping $240,000.0 Misc Small Diameter Piping $42,000.0 Electrical $402,000.0 Subtotal $2,959,200 20% Contingency $591,840 Subtotal $3,551,040 Engineering $355,104 Total Estimated Cost $3,906,144 FAIRHOPE WASTEWATER TREATMENT PLANT SOLIDS HANDLING FACILITY - OPINION OF PROBABLE COST FAIRHOPE WASTEWATER TREATMENT PLANT AEROBIC DIGESTERS - OPINION OF PROBABLE COST Page 164 of 229 DESCRIPTION PROBABLE COST (2026$) Fiberglass Covers - Furnish $384,000 Fibergalss Covers - Install $76,800 Scrubber System $100,000 Ductwork $50,000 Supports & Misc. Concrete $10,000 Electrical $62,080 Subtotal $682,880 20% Contingency $136,576 Subtotal $819,456 Engineering $81,946 Total Estimated Cost $901,402 DESCRIPTION PROBABLE COST (2026$) SCADA & Instrumentation $150,000 Subtotal $150,000 20% GC Overhead and Profit $30,000 Subtotal $180,000 Engineering $36,000 Total Estimated Cost $216,000 FAIRHOPE WASTEWATER TREATMENT PLANT ODOR CONTROL - OPINION OF PROBABLE COST FAIRHOPE WASTEWATER TREATMENT PLANT SOLIDS HANDLING FACILITY - OPINION OF PROBABLE COST Page 165 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1216 FROM: Richard Johnson, City Engineer John Thomas, Public Works Director Nicole Love, Grants Coordinator SUBJECT: The City Engineer, Richard Johnson, is requesting to hire a qualified professional engineering firm to perform beach monitoring at Magnolia Beach as a condition of the project grant and the US Army Corp of Engineers permit. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: To approve negotiated not-to-exceed amount of $80,000.00 for three (3) years for RFQ PS26-036 Coastal Engineering Services for Beach Monitoring - Magnolia Beach and allow the Mayor to execute a contract with Goodwyn Mills Cawood. BACKGROUND INFORMATION: The City recently completed the Magnolia Beach shoreline stabilization and nourishment project, which included construction of an offshore segmented breakwater system and beach restoration. The project was funded through the Gulf of Mexico Energy Security Act (GOMESA) program and was designed to provide long-term shoreline stability, resilient infrastructure protection, and enhanced public recreational use. As a condition of the project grant and U.S. Army Corps of Engineers permit, the City is required to perform three years of post-construction monitoring. GMC Proposal - Magnolia Beach Monitoring Sep 2 2026 provides a scope of services from Goodwyn Mills Cawood (GMC), the project's coastal engineering consultant, to complete the required monitoring program. The proposed monitoring will include annual beach profile surveys and performance assessments in 2027, 2028, and 2029. Survey data will document shoreline position, beach elevations, and sand volume changes, and will be used to prepare annual monitoring reports required for regulatory compliance. The data will also provide valuable baseline information for evaluating storm-related damages should future storm events occur. Page 166 of 229 The Mayor and the City Engineer would like to establish a not-to-exceed contract amount for Professional Coastal Engineering Services of Eighty Thousand Dollars ($80,000.00) for three (3) years. Previous Council Action: September 14, 2026 - Resolution No. 5904-26 - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26-036) for the Coastal Engineering Services for Beach Monitoring - Magnolia Beach to Goodwyn Mills Cawood; and hereby authorize Mayor Sullivan to negotiate the not-to- exceed fee to be approved by Council. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55760 Magnolia Beach Improvements $26,666.67 $26,666.67 $0.00 First year expense of $26,666.67 included in FY27 Proposed Budget. Project No.: 2023PWI018-ENG GRANT: GOMESA LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 167 of 229 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract with Goodwyn Mills Cawood for (RFQ PS26-036) Professional Engineering Services - Coastal Engineering Services for Beach Monitoring - Magnolia Beach with a not-to-exceed amount of $80,000.00 for three (3) years. DULY ADOPTED THIS 28TH DAY OF SEPTEMBER, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 168 of 229 1 | P a g e September 2, 2026 Richard Johnson, PE City Engineer City of Fairhope 555 S Section Street Fairhope, AL 36532 Sent by email to: richard.johnson@fairhopeal.gov RE: Magnolia Beach Monitoring Dear Richard: Please consider this letter proposal in response to your request for annual monitoring services at Magnolia Beach. Goodwyn Mills Cawood (GMC) has a long history with this particular site and is particularly well suited to monitor its performance. As the original authors of Fairhope’s Beach Management Plan, the GMC coastal team understands the importance of annual monitoring. As an engineered beach, your infrastructure is eligible for Federal Emergency Management Agency (FEMA) Public Assistance (PA) funding as Permanent Work - Category G: Parks, Recreational, and Other Facilities. This means that the City can apply for and receive FEMA PA funds to maintain and/or repair the beach following a named storm event. The funding request must be accompanied by a sound justification for the damage costs. The damage costs, at a minimum, depend on the volume of sand eroded during the storm event. The annual monitoring are supplemented with a post-storm survey to characterize and quantify damages to the beach. In accordance with our conversations, we have the following understanding of the Project Scope and the primary work items requiring our involvement: PROJECT SCOPE: GMC will conduct annual beach profile elevation surveys at regular spacing throughout, and slightly beyond, the 2026 Magnolia Beach project footprint. Elevation transect locations will be established at locations where prior survey data exist, with additional transect lines included to increase spatial resolution. Additional transect locations will be established south of the Magnolia Beach footprint to track the movement of sand along that shoreline. For the next three years, annual monitoring surveys would be conducted on or around June 2027, June 2028, and June 2029. If needed, these surveys will serve as pre-storm elevation data by which storm damage will be evaluated. Otherwise, these elevation data will be used to generate an annual beach monitoring report. The report will contain, at a minimum: • Description and history of the project • Low-altitude aerial imagery • Documentation of shoreline position Page 169 of 229 2 | P a g e • Documentation of sand volumes • Narrative summarizing project performance • Elevation profile data for each transect including pre-project, post-project, and annual monitoring data This initial Scope of Work covers the annual monitoring for a period not to exceed three years at a total cost of $80,000. Post-event surveys, if needed, would be billed on an as-needed basis at a cost of $18,500. A. SCOPE: SCOPE OF SERVICES: Below is the scope as we understand it: Phase I – Annual Monitoring 1. Beach Profile Surveys: For the next three years, the GMC team will conduct annual beach profile elevation surveys at regular spacing throughout, and slightly beyond, the limits of the 2026 Magnolia Beach project. These elevation surveys will extend from the top of the bluff, across the beach, to a point in Mobile Bay that is beyond the depth of closure. The alongshore extents will be defined by the northernmost structure (just south of the boat launch) and the Orange Street Pier to the south. Elevation surveys will be referenced to the North American Vertical Datum of 1988. 2. Aerial Imagery: The GMC team will collect oblique and nadir low altitude aerial imagery of Magnolia Beach to supplement data collection and assist in performance assessment. 3. Monitoring Report: The GMC team will prepare annual monitoring reports, in each of the three years, that document project performance. The reports will include an assessment of project performance relative to shoreline position and the retention of sand volumes within the project footprint. Phase II – Post-Event Surveys Post-event surveys, assessments, and FEMA PA submittals will be prepared as directed by the City at a flat rate of $18,500. This will cover the services outlined below. 4. Post-Event Assessment: If so directed by the City, the GMC team will repeat our typical data collection procedures following a named storm event (when it is safe to return to the site). This will include the beach profile elevation surveys and collection of low altitude aerial imagery. These data will be used to characterize storm damage and quantify repair/replacement costs for the FEMA PA application. 5. FEMA PA Category G Documentation: The GMC team will assist the City in development of the FEMA PA Category G application materials. This will include documentation of the storm damage, an estimated cost to repair Page 170 of 229 3 | P a g e the damage, and a summary of our methodology used to derive the repair costs. B. PROJECT SCHEDULE: Monitoring surveys and reporting will be performed annually beginning approximately one year post construction and commence for a period of three years. Annual surveys and monitoring reports will be delivered in 2027, 2028, and 2029. C. COMPENSATION: BASIC SERVICES FEES: We propose performing the work illustrated above under the “Scope of Services” section in accordance with the attached cost estimate breakdown. SERVICES FEES Phase I $80,000 Phase II $18,500 (as needed) The basic services fees (Phase I) are lump sum and will be invoiced annually following completion and transmittal of each monitoring report. Thus, invoices for $26,666.67, $26,666.67, and $26,666.66 will be issued in 2027, 2028, and 2029, respectively. The extended services (Phase II) will only be billed as directed by the City. PAYMENT TERMS: Payment is due 30 days from the invoice date and is considered past-due thereafter. Past-due invoices will accrue interest at a rate of zero percent (0%) per month. We appreciate the opportunity to work with you over the course of this project, and trust our proposal is consistent with your expectations. Please feel free to contact me at your convenience to discuss the terms of this proposal and any questions or concerns you may have. Sincerely: Bret M. Webb, Ph.D., P.E., BC.CE Vice President Coastal Engineering Practice Leader Page 171 of 229 4 | P a g e APPROVAL: Please identify your acceptance of this agreement by signing and dating in the appropriate space below. Goodwyn Mills Cawood City of Fairhope Authorized By: Authorized By: Printed Name: Bret M. Webb Printed Name: Title: Vice President Title: Date: Date: Page 172 of 229 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. Goodwyn Mills Cawood, LLC (GMC) Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? Coastal Engineering Services for Beach Monitoring 2. What is the total cost of the item or service? Proposal Attached - $80,000.00 Monitoring Services Total Cost 3. How many do you need? Three Years of Coastal Engineering Monitoring Services 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Goodwyn Mills Cawood, LLC (GMC) 6. Vendor Number: 311 If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $27,000.00/Year (in the aggregate – $80K) 3. Budget code: 103-55760 Magnolia Beach Improvements Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 173 of 229 Page 174 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1217 FROM: John Thomas, Public Works Director SUBJECT: The Director of Public Works, John Thomas, is requesting approval for the procurement of a 2027 New Way Sidewinder XTR Automated Side Loader - 24 cubic yard with Severe Refuse Package Garbage Truck. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: To approve this request for the procurement of a 2027 New Way Sidewinder XTR Automated Side Loader - 24 cubic yard with Severe Refuse Package Garbage Truck from Sansom Equipment Company for the cost of $339,629.00 plus freight. The cost is included in the FY2027 Proposed Budget. This is through the Sourcewell contract #110223-NWY. BACKGROUND INFORMATION: The Director of Public Works, John Thomas, is requesting approval for the procurement of a 2027 New Way Sidewinder XTR Automated Side Loader - 24 cubic yard with Severe Refuse Package Garbage Truck. The Director of Public Works is requesting approval to place the order that will be included in the FY2027 budget because of the lengthy lead time. If the order is placed after the FY2027 budget year begins, the lead time will be greatly extended due to demand at that time. The total cost of this vehicle will be Three Hundred Thirty-Nine Thousand Six Hundred Twenty-Nine Dollars ($339,629.00) plus freight. The cost is included in the FY2027 Proposed Budget. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 005030- 50470 Sanitation - Purchases $339,629.00 $339,629.00 $0.00 Page 175 of 229 Expense is included in FY2027 Proposed Budget. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 176 of 229 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the procurement of a 2027 New Way Sidewinder XTR Automated Side Loader - 24 cubic yard with Severe Refuse Package Garbage Truck that is on Sourcewell (Contract #110223-NWY) with Sansom Equipment Company and therefore does not have to be let out for bid. The total amount not-to-exceed $339,629.00 plus freight. The cost is included in the FY2027 Proposed Budget. ADOPTED ON THIS 28TH DAY OF SEPTEMBER, 2026 ___________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 177 of 229 Page 178 of 229 Page 179 of 229 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. Sansom Equipment Company Click or tap here to enter text. Click or tap here to enter text. Check any applicable boxes: ☐ State Contract ☐ ALDOT ☒ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? New Way Sidewinder Garbage Truck 2. What is the total cost of the item or service? $350,572.00 3. How many do you need? 1 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Sansom Equipment Company 6. Vendor Number: 9971 If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $350,000.00 3. Budget code: 005030-50470 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 180 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1213 FROM: Ben Patterson, Electric Superintendent SUBJECT: The Superintendent of the Electric Department, Ben Patterson, is requesting to find a qualified firm to provide professional services for the Joint Use Attachment Survey and GIS Entry for the Electric Department. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: To approve the negotiated fee schedule from Gridco, Inc. for RFQ PS26-024 Professional Services for the Joint Use Attachment Survey and GIS Entry for the Electric Department and authorize the Mayor to execute a contract for the not-to-exceed amount of $204,360.00. BACKGROUND INFORMATION: The City Council approved the selection of Gridco, Inc. as the result of RFQ PS26-024 Professional Services for the Joint Use Attachment Survey and GIS Entry for the Electric Department and approved the Mayor to negotiate the contract fee schedule. The negotiated services and deliverables for this project are as follows: 4.1 GIS shapefiles • Compatible with ArcMap 10.8, ArcPro 3.3, and Windmill Map, added directly to the City's existing basemap • Alabama State Plane NAD83, with the City furnished symbol set applied • Field names built to the DBF ten character limit, with a data dictionary provided • Layers delivered ◦ Pole layer, geospatially corrected, carrying the full unit inventory, condition, and phasing attributes ◦ One shapefile per joint user, showing each Fairhope pole the joint user is attached to, the number of attachments on each pole, the order of attachment relative to other users, and the joint user owned poles carrying Fairhope Electric attachments ◦ Stub pole layer, showing location, joint users requiring transfer, and order of attachment from the top ◦ Pad mount and underground equipment layer ◦ Foreign pole layer • Photographs attached to the applicable features in the City basemap 4.2 Excel summary workbook Page 181 of 229 • Total attachments per joint user • Total Fairhope Electric poles each joint user is attached to • Power supplies per joint user, reported as total, metered, and unmetered • Fairhope Electric attachments on foreign poles, summarized by the owner of the foreign pole • Total Fairhope Electric stub poles, and stub poles by joint user attached • Equipment inventory summary by type and circuit • Deficiency log, with pole identifier, observation, and photograph reference • Equipment numbering log, cross referencing device, number applied, and location 4.3 Field data and photographs • Raw field export from the Azmyth collection platform • Complete photograph library, named by pole or equipment identifier 4.4 Project documentation • Data dictionary covering every field, type, and picklist value • Internal QA report by circuit, produced before the City spot check on that circuit • NJUNS audit and reconciliation summary • Joint user count packages, formatted for the City to issue to each joint user for review The Mayor and Superintendent of Electric Department would like to establish a not-to- exceed amount for Professional Engineering Services of Two Hundred Four Thousand Three Hundred Sixty Dollars ($204,360.00). The Request for Qualifications package is located in the Purchasing Office. Previous Council Action: June 29, 2026 - Resolution No. 5852-26 - That the City Council approves the selection by the Evaluation Team for Professional Services for (RFQ PS26-024) for the Joint Use Attachment Survey and GIS Entry for the City Electric Department to Gridco, Inc.; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 003-50290 Electric - Professional Services $250,000.00 $204,360.00 $45,640.00 GRANT: N/A LEGAL IMPACT: N/A Page 182 of 229 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 183 of 229 RESOLUTION NO. _____ , That Mayor Sherry Sullivan is hereby authorized to execute a contract with Gridco, Inc. for Professional Engineering Services for (RFQ PS26-024) for the Joint Use Attachment Survey and GIS Entry for the City Electric Department with a not-to-exceed amount of $204,360.00. DULY ADOPTED THIS 28TH DAY OF SEPTEMBER, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 184 of 229 RFQ PS26-024 Professional Services - Joint Use Attachment Survey and GIS Entry 2026 P r e p a r e d B y : GRIDCO P | 2 0 5 -2 9 8 -1 2 7 3 E | a d m i n @ g r i d c o m p a n y .c o m W | w w w .g r i d c o m p a n y .c o m Page 185 of 229 Visual Inspection Scope, Deliverables, and Pricing RFQ PS26-001 City of Fairhope Utilities, Electric Division Joint Use Attachment Survey and GIS Entry 1. SCOPE SUMMARY Gridco will perform a ground based visual inspection, inventory, and GPS location of the Fairhope Electric distribution system, install City furnished equipment numbers and phase orientation tags, and deliver the results as GIS shapefiles and an Excel summary workbook compatible with the City's existing mapping environment. This scope is visual and non destructive. Pole integrity testing and the associated condition classification are not included . Deficiencies observed from the ground are documented and reported to the City for disposition, not corrected in the field, with the single exception of guy guard installation. 2. WHAT THE VISUAL INSPECTION INCLUDES 2.1 Overhead pole • Location and identification ◦ RTK corrected GNSS point, delivered in Alabama State Plane NAD83 ◦ Existing pole number where present, plus assigned number where numbering applies ◦ Circuit and feeder designation, phase orientation • Pole data ◦ Height and class where the birthmark is legible ◦ Framing and construction type, tangent, angle, deadend, riser, junction ◦ Birthmark where visible from the ground • Joint use attachment data ◦ Owner of every attachment, recorded from a locked picklist to keep counts consistent ◦ Number of attachments per joint user on the pole ◦ Order of attachment measured from the top of the pole down • Unit inventory of pole mounted equipment ◦ Transformers, including transformer number and size where legible ◦ Fuses and cutouts, reclosers including number and size, switches, capacitor banks, regulators ◦ Street lights and security lights ◦ Conductor size and material, primary and secondary ◦ All markings legible from the ground transcribed as found • Visual condition and hazard observations, from the ground ◦ Lean, split, shell rot at or above groundline, woodpecker damage, mechanical damage, burn or flashover marks ◦ Ground wire present, missing, broken, or unsecured, and molding condition ◦ Guy and anchor condition, missing or damaged guy guards ◦ Crossarm, insulator, and visible hardware condition ◦ Vegetation contact and obvious clearance concerns ◦ Obstructed climbing space and unsafe conditions of note • Photographs ◦ Minimum one photograph of every pole, with additional photographs for any recorded deficiency and for congested attachment areas ◦ Every photograph named and linked to the pole record so it attaches to the correct feature in the City basemap 2.2 Pad mount and underground equipment • Location and identification ◦ GNSS point at the unit ◦ Equipment type, pad mount transformer, switchgear, junction or sectionalizing cabinet, secondary pedestal ◦ Nameplate data where legible, including unit number, kVA, voltage, and serial ◦ Circuit and feeder association Page 186 of 229 • Exterior visual condition ◦ Enclosure corrosion, dents, and paint failure ◦ Door, hinge, and latch condition, and whether the penta bolt or lock is present and secure ◦ Pad condition, cracking, and settlement ◦ Evidence of oil leakage or staining ◦ Visible grounding condition ◦ Vegetation encroachment and available working clearance ◦ Bollard or barrier damage, and evidence of vehicle contact • Interior visual condition ◦ Elbow and termination condition, including evidence of tracking or overheating ◦ Bushing, insulator, and standoff condition ◦ Cable jacket condition and concentric neutral condition where visible ◦ Grounding condition, including ground bar, pad ground, and visible bonding connections ◦ Bayonet and fuse holder condition, with fuse type and rating where marked ◦ Load break and dead break equipment condition, position, and labeling ◦ Oil level and evidence of internal leakage where visible ◦ Water intrusion, silt line, and evidence of past flooding ◦ Animal or insect intrusion and nesting ◦ Internal corrosion of steel, hardware, and mounting provisions ◦ Missing barriers, shields, covers, or hardware, and foreign material or debris ◦ Internal labeling and phase identification present and legible • Photographs ◦ One photograph of the unit in place and one of the nameplate where legible 2.4 Stub pole • GNSS point and identification of the pole owner • Every company attached and the order of attachment from the top of the stub • Transfer requirement flagged where attachments remain on a stub • Visual condition of the stub and photograph 2.5 Foreign pole • GNSS point and identification of the pole owner • Count of Fairhope Electric attachments and order of attachment from the top • Photograph 3. EQUIPMENT NUMBERING Numbering is applied to equipment, not to every pole. The purpose is to make the number in the field match the number in the City's GIS and work management records. • Devices numbered ◦ Overhead transformers ◦ Overhead switches, reclosers, regulators, and capacitor banks ◦ Pad mount transformers and switchgear • What Gridco does ◦ Installs the City furnished tag or label ◦ Records the applied number against the equipment record in the field data ◦ Carries the number through to the GIS attribute table and the Excel numbering log • Basis of application ◦ Overhead device tags are applied from the ground at pole level, which is the basis of the unit price shown in Section 5 ◦ Tank mounted or equipment mounted application requires aerial access and is priced separately, see Section 7 ◦ Numbers are assigned per a City numbering convention furnished before field work begins • Phase orientation tags ◦ City furnished tags installed on every fifth pole indicating phase orientation, per the RFQ, priced as a separate line Page 187 of 229 4. DELIVERABLES 4.1 GIS shapefiles • Compatible with ArcMap 10.8, ArcPro 3.3, and Windmill Map, added directly to the City's existing basemap • Alabama State Plane NAD83, with the City furnished symbol set applied • Field names built to the DBF ten character limit, with a data dictionary provided • Layers delivered ◦ Pole layer, geospatially corrected, carrying the full unit inventory, condition, and phasing attributes ◦ One shapefile per joint user, showing each Fairhope pole the joint user is attached to, the number of attachments on each pole, the order of attachment relative to other users, and the joint user owned poles carrying Fairhope Electric attachments ◦ Stub pole layer, showing location, joint users requiring transfer, and order of attachment from the top ◦ Pad mount and underground equipment layer ◦ Foreign pole layer • Photographs attached to the applicable features in the City basemap 4.2 Excel summary workbook • Total attachments per joint user • Total Fairhope Electric poles each joint user is attached to • Power supplies per joint user, reported as total, metered, and unmetered • Fairhope Electric attachments on foreign poles, summarized by the owner of the foreign pole • Total Fairhope Electric stub poles, and stub poles by joint user attached • Equipment inventory summary by type and circuit • Deficiency log, with pole identifier, observation, and photograph reference • Equipment numbering log, cross referencing device, number applied, and location 4.3 Field data and photographs • Raw field export from the Azmyth collection platform • Complete photograph library, named by pole or equipment identifier 4.4 Project documentation • Data dictionary covering every field, type, and picklist value • Internal QA report by circuit, produced before the City spot check on that circuit • NJUNS audit and reconciliation summary • Joint user count packages, formatted for the City to issue to each joint user for review 5. PRICING Unit priced by work type. Quantities below are estimates. Gridco invoices at actual counts against these unit prices. Visual inspection and inventory • Overhead pole, 2,600 est. at $39.00 each, $101,400 • Pad mount and underground equipment, 800 est. at $45.00 each, $36,000 • Stub pole, 90 est. at $22.00 each, $1,980 • Foreign pole, 120 est. at $35.00 each, $4,200 • Subtotal, $143,580 Equipment numbering • Overhead transformer, 450 est. at $13.00 each, $5,850 • Overhead switch, recloser, regulator, capacitor bank, 120 est. at $13.00 each, $1,560 • Pad mount transformer and switchgear, 800 at $8.00 each, $6,400 • Subtotal, $13,810 Field work • Phase orientation tags, every fifth pole, 520 est. at $6.00 each, $3,120 Page 188 of 229 • Guy guard install, City furnished material, 150 est. at $19.00 each, $2,850 • Subtotal, $5,970 Fixed price items • GIS compilation, shapefile build, and basemap integration, $25,000 • Excel summary workbook, $3,000 • NJUNS audit and reconciliation, $5,000 • Project management and QA program, $8,000 • Subtotal, $41,000 TOTAL, ESTIMATED QUANTITIES: $204,360 6. COMPENSATION AND PAYMENT 6.1 Basis of compensation • Compensation is unit priced by work type at the unit prices in Section 5, plus the fixed price items listed there. • Estimated compensation at the estimated quantities is $204,360. Actual compensation is the sum of actual completed quantities at the Section 5 unit prices, and it will differ from the estimate in either direction. The estimate is not a lump sum, a guaranteed maximum, or a not to exceed price. • Where the City establishes a contract authorization limit, that limit functions as a cap on payment. It is not a representation of scope or quantity by Gridco, it does not obligate Gridco to perform quantity in excess of the limit, and it does not obligate the City to pay more than the quantities actually earned. • If actual or projected quantities would carry compensation above the authorization limit, Gridco will notify the City in writing and suspend the affected work pending a written amendment. Gridco will not perform unauthorized quantity and will not absorb quantity above the limit. 6.2 Initial payment • Ten percent of the estimated total, $20,436, invoiced upon contract execution and completion of the project kickoff meeting. • This payment covers mobilization, Azmyth schema configuration and platform setup, crew staging, and pilot circuit preparation, all of which occur before any billable field quantity exists. • The initial payment is an advance against work, not an additional fee. It is recovered by crediting ten percent against each monthly invoice, so that it is fully amortized at the point one hundred percent of contract value has been earned. 6.3 Monthly progress payments • Invoiced monthly for work completed through the last day of the preceding month. • Unit priced work is credited as complete when the equipment has been collected, the record is complete, and the circuit or work batch has passed Gridco internal QA. ◦ Work collected but not yet through QA is not invoiced. This keeps invoiced progress aligned with accepted work and avoids billing for data that may be revisited under the accuracy provisions of the RFQ. • Fixed price items are earned as follows: ◦ Project management and QA program, pro rata across the project schedule ◦ GIS compilation and shapefile build, in proportion to circuits delivered and accepted, with twenty percent held until City acceptance of the complete GIS package ◦ Excel summary workbook, upon delivery ◦ NJUNS audit and reconciliation, upon delivery • Each invoice is supported by: ◦ Completed quantities by work type and by circuit for the period ◦ Cumulative quantities to date against the Section 5 estimates ◦ Internal QA sign off for every circuit or batch claimed ◦ The ten percent credit line recovering the initial payment • Payment terms are net thirty days from City receipt of an approved invoice. 6.4 Quantity variance and authorization • Because quantities are estimates, actual counts will differ from Section 5. Increases and decreases are both settled at the Section 5 unit prices. Page 189 of 229 • Gridco will notify the City in writing when any Section 5 line is projected to exceed its estimated quantity by more than ten percent, and when cumulative earned compensation reaches ninety percent of the contract authorization limit. • Gridco will not perform quantity above a Section 5 estimate without written City authorization. Unit prices are not subject to renegotiation on account of quantity variance in either direction. 6.5 Final true up • The final invoice reconciles all actual quantities against the Section 5 estimates. • The reconciliation is supported by the delivered field data and GIS record, so the count that drives final payment is the same count the City receives as a deliverable. • The final invoice includes: ◦ Adds and deducts by line at the Section 5 unit prices ◦ Any remaining balance of the initial payment credit ◦ Release of the twenty percent GIS holdback upon City acceptance of the complete deliverable package • Final payment is due following City acceptance of the deliverables and resolution of joint user count disputes. 6.6 Suspension or termination • If the City suspends or terminates the project, Gridco is paid for all work completed and all data delivered through the date of suspension, at the Section 5 unit prices. • Any unrecovered balance of the initial payment is credited against the final amount due, or refunded to the City to the extent it exceeds that amount. 7. ASSUMPTIONS AND EXCLUSIONS • City furnished items. Pole tags, phase orientation tags, equipment number tags and labels, guy guards, the equipment numbering convention, the GIS symbol set, the current basemap, and circuit maps. • Quantities. All counts are estimates drawn from the RFQ and from system characteristics. Overhead device counts in particular are Gridco estimates and should be replaced with the City's record counts. Billing is at actual. • Inspection method. Ground based and visual only. No climbing, aerial inspection, excavation, or intrusive testing. • Corrective work. Limited to guy guard installation. All other deficiencies are documented and reported. • Not in this scope. Pole integrity testing and condition classification, groundline reinforcement or banding, preservative treatment or injection, ground wire replacement, utility locates, pole replacement, attachment transfers, and vegetation work. • Access. City assistance with private property access, gated areas, and customer notification where required. • Joint user disputes. Gridco furnishes the count packages and the supporting photographs and field records for each disputed pole. Sustained dispute resolution beyond that, if it becomes significant, is handled by change order. Page 190 of 229 555 S Section Street / Fairhope, Alabama 36532 251.928.8003 (p) / www.FairhopeAL.gov COF-PUR-003 091321 CITY OF FAIRHOPE PURCHASING DEPARTMENT PROJECT REQUEST FORM Notes: Page 191 of 229 PRF - Joint Use Attachment Inventory-Electric Final Audit Report 2024-05-30 Created:2024-05-30 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAd6_Qm7Nvye5wTSbNFzGTeaCtjKnkN7JJ "PRF - Joint Use Attachment Inventory-Electric" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2024-05-30 - 12:56:58 PM GMT Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2024-05-30 - 12:57:01 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2024-05-30 - 2:00:48 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2024-05-30 - 2:01:38 PM GMT - Time Source: server Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2024-05-30 - 2:01:39 PM GMT Email viewed by Kimberly Creech (kimberly.creech@fairhopeal.gov) 2024-05-30 - 2:32:48 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2024-05-30 - 2:33:14 PM GMT - Time Source: server Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2024-05-30 - 2:33:15 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2024-05-30 - 2:34:34 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2024-05-30 - 2:34:48 PM GMT - Time Source: server Agreement completed. 2024-05-30 - 2:34:48 PM GMT Page 192 of 229 RESOLUTION NO. 5852-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City Council approv es the selection by the Evaluation Team fo r Professional Services for (RFQ PS26-024) for the Joint Use Attachment Survey and GIS Entry for the City Electric Department to Gridco , Inc.; and hereby authorize s Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 29TH DAY OF JUNE , 2026 Attest: City lerk Page 193 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1243 FROM: Sherry Sullivan, Mayor SUBJECT: The Homecoming Parade in Downtown Fairhope for Fairhope High School on Thursday, October 8, 2026, from 4:00 p.m. to 7:30 p.m. as well as the use of the Fairhope Beach Pavilion; and immediately following the parade for the bonfire pep rally. The route begins at the Fairhope Civic Center to Fairhope Avenue; right on Fairhope Avenue; then right to Pavilion. The City will provide for Public Safety. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the City Council hereby approves the Homecoming Parade in Downtown Fairhope for Fairhope High School on Thursday, October 8, 2026, from 4:00 p.m. to 7:30 p.m. as well as the use of the Fairhope Beach Pavilion; and immediately following the parade for the bonfire pep rally. The route begins at the Fairhope Civic Center to Fairhope Avenue; right on Fairhope Avenue; then right to Pavilion. The City will provide for Public Safety. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 194 of 229 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 195 of 229 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby approves the Homecoming Parade in Downtown Fairhope for Fairhope High School on Thursday, October 8, 2026, from 4:00 p.m. to 7:30 p.m. as well as the use of the Fairhope Beach Pavilion; and immediately following the parade for the bonfire pep rally. The route begins at the Fairhope Civic Center to Fairhope Avenue; right on Fairhope Avenue; then right to Pavilion. The City will provide for Public Safety. ADOPTED ON THIS 28TH DAY OF SEPTEMBER, 2026 ______________________________ James Reid Conyers, Jr. Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 196 of 229 APPLICATIO FOR USE OF THE CITY OF FAIRHOPE SIDEWALKS AND/OR STREETS W e th e und ersign ed he reby appl y fo r th e use of ce rta in sidewa lk s a nd/o r s tree ts w ithin th e C ity of Fa irh ope a nd in co nn ec ti on with sa id a ppli ca ti on, furn is h th e fo ll ow in g : see attached map 1. Whi c h stree t an d/o r s id ewa lk do yo u wi s h to use ? ___________________________ _ 2. D a te Requ e sted : _9_12_1_12_0_2_6________ Ho u rs requ es ted from : _4 _______ to _7 _______ _ 3 R , N Fairhope High School/Margaret Conyers/Jon Cardwell • e nte r s aine : ---------------------------------------- Add 1 Pirate Drive ress: --------------------------------------- City : Fairhope Sta te : AL Z ip : 36532 Ph b 251 .928.8309 on e um ers : ------------------------------------ 4 P. fU Homecoming Parade • urp ose o se: ---------------------------------------- 6 . Wi ll there be alcohol on th e pre mi ses durin g th e event? NO If requested , th e Fa irhop e City Counci l may allow alcoholic bevera ges. If alco hol is a llowed , th e u se r mu st adh e re to a ll rul es of th e A lab a ma B everage Co ntrol Boa rd and its pe rmittin g pro cess. A ll p ermits required mu st be subm itted to th e C ity of Fa irh o pe Po li ce Chi ef a t least 12 w ee ks pr ior to th e eve nt. . . . . staging of vehicles in Civic Center parkiru: 7. D esc ri be any decora ti ons, te nts, so un d eq uipm en t, stag mg, port-o-le ts, e tc .: -------------------=D to north beach park for bonfire . Re nta l Co mpan y: ___________ _ 8. Will you need elec tric ity? Wi 11 you nee d w a te r? Yes Yes X X No No Fo r : Fo r : ___________________ _ INDEMNITY AND HOLD HARMLESS AGREEME T In co ns id era ti on of th e permi ss ion gr a nted to me by th e C ity of Fa irh ope to use th e sid ewa lks and/o r stree ts , I her eb y in de mni fy an d hold ha rml ess th e C ity of Fa irh ope, its agents , servan ts a nd e mp loyees fro m a ny and a ll c laims an d ca uses of acti on th a t may arise from inju ry to me or third parti es usin g th e sid ewalks a nd/o r stree ts w ho a re injured or su ffe r prop e rty dainage th a t is in any way ca used by my use of th e s idewa lks a nd/o r stree ts. Th is in de mnity an d ho ld ha rmless ag ree me nt is g ive n to th e Ci ty of Fa irh ope to protec t th e C ity a nd its agents, se rvan ts an d empl oyees fro m cos t of defe nse and cla ims fo r injuri es and da m ages th a t may be caused e ith e r directl y or indirec tl y by m y use of th e sid ewa lks and/o r stree ts. CLEAN! G AND CANCELLATIO POLICIES a.) At the co nclu sion of th e event, the area wi ll be inspec ted by a rep rese nta ti ve of th e City. If th e user has not cl eaned up th e park and res tored it to its o ri g in al co nditi on, th e C ity w ill c lean up th e park and c ha rge th e user for th e serv ices . b .) A ll ca ncell a tion s a nd/or da te c han ges mu st be in w ritin g and s igned by th e sain e perso n w ho s igned th e appli ca ti o n a nd pa id th e renta l fees, an d mu st be g ive n to th e S ite Man age r not less th a n 30 da ys pri or to th e eve nt. o fee refund s w ill be made for can cella ti ons made less th a n 30 days pri or to th e eve nt. Fee refund s w ill be made by c heck, an d de livered by mail , less th e cos t of C ity serv ices , as assessed by the approp r ia te City staff fo r c lea nin g, or a 20% ha ndlin g c ha rge fo r cance ll a ti ons. We th e und ersigned have rea d and und ersta nd th e Ind e mnity Ag ree ment, as we ll as a ll rul es a nd reg ul a ti o ns contain ed in City Ordinanc e To . 1576 as se t fo rth by th e gove rnin g body of th e C ity of Fa irh ope, a nd w ill a bid e by th ese rul es and regula ti o ns, whi c h inclu de but are not limited to th e Ca nce ll atio n and C lea nin g po li c ies . We a lso unde rsta nd th at if, a t any tim e, th e C ity-a p po inted Law Enfo rce ment P erso nn el fee l th a a id rul e reg ul a ti o ns are not be in g fo ll owe d, th e func ti on w ill be terminated. Re nter 's S ignature: __ --=+~--'..._...-= ______________ Da te: 1 !2~/ 2b J I C ity Pe rso nn e l: Fees Pa id: Da te: Ck.#: -Office Use Only - Application Sig ned/Dated ____ Permit/Deposit Fees ____ Entered in Calenda r ___ _ Page 197 of 229 September 21 , 2026 Mayor Sherry S ulliv a n a nd Me mb e rs of th e Fa irh ope City Co uncil City of Fairhop e 161 North Section Street Fairhope , Alabama 36532 Dear Mayor and Members of the Fairhope City Co un cil , Re: Approval and City Coordination -2026 Fairhope High School Homecoming Parade On behalf of th e Fairhope Hi g h School Student Gove rnm e nt Association , I am hon o red to submit this letter requ es tin g th e C ity of Fairhope 's co ns id era ti o n and approval of th e prop ose d 2026 Fairhope Hi g h Sc ho o l Hom eco min g Parade , which is sc he dul e d for T hursd ay, October 8 , 2026 . As Student Government Assoc iati on Preside nt, I am worki ng wit h our st ud ent leaders hip to plan a Ho mec o min g ce lebratio n that brin gs together our students, fam ili es , fac ulty, a lumni , and the greater Fairhope co mmuni ty. We hope to c rea te a n event that reflects the s pirit of Fai rh o pe High School while a lso be in g th o ug htfull y pl anne d , orga ni zed , a nd respectful of the C ity a nd it s residents . The proposed para d e wo uld begin at th e Fair ho pe C ivic Ce nt er, w here pa rticipatin g ve hicle s and parade entries wo uld be s taged in th e Civic Ce nter parki ng lot. The procession wo uld then travel so uthbound a long North Sectio n Street , before turnin g rig ht onto Fairhope Avenue an d proceeding westbo und toward th e Fairhope Municipal Pier and orth Beach Park area. The parade would conc lud e at ort h Beach Park , w here we are proposing to ho ld a Homecoming bo nfire following the parade . For planning purpo ses , we are re s pec tfull y requesting co n s ideration of a temporary roa d closure and associated traffic-co ntrol mea s ures fr o m approximately 4:00 p .m. until 7 :00 p .m . on October 8, 2026. We und e rstand that the exac t locatio ns , timing , a nd extent of a ny roadway c losure s will be determined by the C ity and the appropriate publi c-safety offic ia ls. Specifically, we are requesting the C ity 's guida nce and co nsideratio n regarding: Temporary closure of portions of th e proposed parade route ; Appropriate traffic-control measures and barricad es; Law -e nforceme nt o r traffic-control perso nn e l, as d eter min ed necessary by the C ity ; Maintenanc e of appropriate emergency access throughout th e eve nt ; Use of the Fairhope C ivic Center parking lot as th e parade stag in g area ; A ny required pe rmit s , applications , insurance , or ot h e r do c um e ntation ; a nd Any add iti o nal requirements the C ity d e te rmin es nece ssary for th e safe a nd success ful o peratio n of the parade. Page 198 of 229 Fo llowin g the parade , we a re a lso p ro pos in g a Ho meco min g bo nfire at N orth Beac h Park. Because thi s wo uld be a se pa rate po rti o n of th e ce le b ra ti o n , we wo uld a pprec ia te t he C ity 's direction re g ardin g any pe rmit s, fir e -s afe ty require m e nt s, s it e res tri c ti o n s , s up e rvi s io n, in s ura nce , o r o ther appro va ls that wo uld be necessa ry befo re th e bo nfire co uld ta k e place . We und e rstand th at the C ity ma y ha ve s pecific require m e nt s for thi s po rti o n of th e eve nt and are pre pared to foll o w all appli cable rul es a nd proc edur e s . Becaus e thi s is o ur initial form a l re que st to th e C ity rega rdin g th e eve nt , w e w o uld g reatl y a ppreciate g uid a nc e fr o m th e a pprop r iate C ity o ffi c ia ls reg ardin g th e nex t s te ps in t he app rova l pro ces s . Our go al is t o beg in a ddr ess in g th ose re quire m e nts a s soo n a s poss ibl e so t hat th e eve n t can be plann ed res pon s ibl y a nd w ith ad equ a te tim e fo r coo rdin ati o n. I have in c lud ed a prop ose d pa rad e ro ute a nd s ite pl a n wi th thi s le tt e r. T he s ite pl a n id e ntifi es th e C iv ic Cente r stag in g a rea , th e prop ose d dir ec ti o n o f trave l, th e s tree t s in c lud ed in t he prop ose d ro ute , and th e propo se d N o rth Beac h Pa rk bo nfire loca ti o n . I recogni ze th at o rg ani z in g a n eve nt o f thi s nature requires c areful coo rdinati o n, a nd I am co mmitted to wo rkin g w ith th e C ity of Fa irh o pe a nd its d e pa rtm e nt s throu g ho ut th e plann ing process. O ur S tud e nt G ove rnm e nt Assoc ia ti o n wa nt s to m a ke s ure th a t the Ho m eco min g Parad e is not onl y ex citin g and m e m o rabl e fo r o ur stud e nt s, but a lso sa fe , o rga ni ze d , and co nsid e rate of the Fairh o pe co mmuni ty ! T hank yo u very much fo r ta kin g th e tim e to co n s id e r o ur re qu es t a nd fo r s upp o rtin g th e stud e nts of Fairh o pe Hi g h Sch oo l. We wo uld be gra te ful fo r th e o pportuni ty to wo rk w ith th e C ity as we m ov e for w ard w ith pl a nnin g thi s yea r 's Ho m ec o min g ce le brati o n! Res pectfull y, Pre sident , Fairh o pe Hi g h Sc ho ol Stud e nt Gove rnm e nt Ass oci a ti o n Fairhope Hi g h Sc hool Fa irhop e , Alab a ma Page 199 of 229 Attachment: 2026 Fairhope High School Homecoming Parade -Proposed Route & Site Plan Page 200 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1240 FROM: Lisa Hanks, City Clerk SUBJECT: The City Council accepts the name change on the lease from Theatre 98, Inc. to Theatre 98 of Baldwin County, Inc. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the City Council accepts the name change on the lease from Theatre 98, Inc. to Theatre 98 of Baldwin County, Inc. BACKGROUND INFORMATION: WHEREAS, on July 27, 2015, via Ordinance No. 1544, the City Council authorized the execution of a Municipal Lease Agreement between the City of Fairhope, Alabama (“Lessor”) and Theatre 98, Inc. (“Lessee”) for use of the premises located at 350 Morphy Avenue, Fairhope, Alabama; and WHEREAS, in 1984 Lessee was granted 501(c)(3) from the IRS under Theatre 98 of Baldwin County, Inc. and new Articles of Incorporation filed in the Baldwin County Probate Court; and WHEREAS, the Lessee requests that the City Council corrects the name on the lease that was renewed for an additional ten (10) years via Resolution No. 5523-25, with the same terms and conditions, on July 28, 2025. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: Page 201 of 229 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 202 of 229 RESOLUTION NO. ____ WHEREAS, on July 27, 2015, via Ordinance No. 1544, the City Council authorized the execution of a Municipal Lease Agreement between the City of Fairhope, Alabama (“Lessor”) and Theatre 98, Inc. (“Lessee”) for use of the premises located at 350 Morphy Avenue, Fairhope, Alabama; and WHEREAS, in 1984 Lessee was granted 501(c)(3) from the IRS under Theatre 98 of Baldwin County, Inc. and new Articles of Incorporation filed in the Baldwin County Probate Court; and WHEREAS, the Lessee requests that the City Council corrects the name on the lease that was renewed for an additional ten (10) years via Resolution No. 5523-25, with the same terms and conditions, on July 28, 2025. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, That the City Council accepts the name change on the lease from Theatre 98, Inc. to Theatre 98 of Baldwin County, Inc. Adopted on this 28th day of September, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: ____________________________ Lisa A. Hanks, MMC City Clerk Page 203 of 229 RE SOLUTION N O. 5523-25 WHEREAS, on July 27, 2015, via Ordinance No. 1544, the City Council authorized the execution of a Municipal Lease Agreement between the City of Fai rhope, Alabama ("Lessor") and Theatre 98, Inc. ("Lessee") for use of the premises located at 350 Morphy A venue, Fairhope, Alabama; and WHEREAS, L essee promises and agrees in lieu of rent to maintain the premises and keep th em i n good repair; and shal l perform services for the C i ty and the local commu nity by putting on at least four (4) performances per year for City and County res idents; and WHEREAS, the City Council is desirous of renewing the lease for an add itional ten (10) years, with the same tenns and conditions, which will expire on J uly 31 , 2025. BE IT RE SOLVED BY THE GOVERNING BODY OF THE C ITY OF FAIRHOPE, That Mayor Sherry Sullivan is hereby authorized to renew the lease for a ten-year term pursuant to the Municipal Lease Agreement between the City of FaiThope, Al abama ("Lessor") and Theatre 98, Inc. ("Lessee") for use of the premises located at 350 Morphy A venue, Fairhope, Alabama. Adopted on this 28th day of July, 2025 Attest: Page 204 of 229 Page 205 of 229 Page 206 of 229 Page 207 of 229 Page 208 of 229 Page 209 of 229 Page 210 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1211 FROM: Paige Crawford, Director of Community Affairs SUBJECT: Request from Fairhope East K-6 Parent Teacher Corporation, Fairhope West Parent Teacher Partnership, and J. Larry Newton Parent Teacher Organization, are requesting permission to close the streets in downtown Fairhope on Saturday, February 27, 2027, from 6:00 a.m. to 10:00 a.m. for the 12th Annual "The Pirate Dash"; and requesting electricity at the starting/ending point of the race on the bluff (Henry George Bluff) with barricades at major road intersections to protect our runners. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: Council approval. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 211 of 229 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 212 of 229 City of Fairhope Approval Special Event Request Date complete application submitted to Rental Facilities Department Event: ______________________________________________________________________________ Person Requesting: ___________________________________________________________________ Date of Event: _______________________________________________________________________ Location: ___________________________________________________________________________ $ ___________ Approval/Disapproval supporting documentation attached. Approval: ______________________________________ Date: _______________ Approx. security cost Police Chief/Designee ______________________________________ Date: _______________ Approx. cost city services $____________ Director of Public Works/Designee _______________________________________ Date: ______________ Director of Community Events Disapproval: _______________________________________ Date: ______________ Police Chief _______________________________________ Date: ______________ Director of Public Works/Designee _______________________________________ Date: ______________ Director of Community Events Route back to rental facilities department for application package finalization NOTES: _______________________________________________________________________________________ _____________________________________________________________________________________________ Rev. 01/20 MS/CM Stephanie Hollinghead (Sep 4, 2026 15:03:15 CDT) Stephanie Hollinghead Pirate Dash 2027 Fairhope K-6 PTC (Heather Bailey) 2/27/2027 Henry George Bluff & Streets (See Attached Map) 9/4/2026 1,782 4 8 27 2026 9/8/2026 500 Paige Crawford (Sep 8, 2026 10:21:20 CDT) Paige Crawford 9/8/26 Page 213 of 229 Page 214 of 229 Page 215 of 229 Page 216 of 229 Page 217 of 229 Page 218 of 229 Page 219 of 229 Page 220 of 229 Page 221 of 229 Page 222 of 229 Page 223 of 229 Signature: Email: Signature: Email:john.thomas@fairhopeal.gov Paige Crawford (Sep 8, 2026 10:21:20 CDT) Paige Crawford paige.crawford@fairhopeal.gov Page 224 of 229 Pirate Dash 2027 2.27.27_0001 Final Audit Report 2026-09-08 Created:2026-09-02 By:Nick Martin (nicholas.martin@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAJ9SYRIR2HL2kXI4h_g1qQI9vCW9rIEIP "Pirate Dash 2027 2.27.27_0001" History Document created by Nick Martin (nicholas.martin@fairhopeal.gov) 2026-09-02 - 4:29:14 PM GMT Document emailed to stephanie.hollinghead@fairhopeal.gov for signature 2026-09-02 - 4:30:59 PM GMT Email viewed by stephanie.hollinghead@fairhopeal.gov 2026-09-04 - 8:01:39 PM GMT Signer stephanie.hollinghead@fairhopeal.gov entered name at signing as Stephanie Hollinghead 2026-09-04 - 8:03:13 PM GMT Document e-signed by Stephanie Hollinghead (stephanie.hollinghead@fairhopeal.gov) Signature Date: 2026-09-04 - 8:03:15 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Document emailed to John Thomas (john.thomas@fairhopeal.gov) for signature 2026-09-04 - 8:03:19 PM GMT Email viewed by John Thomas (john.thomas@fairhopeal.gov) 2026-09-08 - 2:12:40 PM GMT Document e-signed by John Thomas (john.thomas@fairhopeal.gov) Signature Date: 2026-09-08 - 2:14:42 PM GMT - Time Source: server - Signature Appearance Selected: IMAGE Document emailed to paige.crawford@fairhopeal.gov for signature 2026-09-08 - 2:14:45 PM GMT Email viewed by paige.crawford@fairhopeal.gov 2026-09-08 - 3:20:51 PM GMT Signer paige.crawford@fairhopeal.gov entered name at signing as Paige Crawford 2026-09-08 - 3:21:18 PM GMT Page 225 of 229 Document e-signed by Paige Crawford (paige.crawford@fairhopeal.gov) Signature Date: 2026-09-08 - 3:21:20 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Agreement completed. 2026-09-08 - 3:21:20 PM GMT Page 226 of 229 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1236 FROM: Pat White, Parks and Recreation Director SUBJECT: Rhydonna Moseley, Executive Director of Fairhope Educational Enrichment Foundation (FEEF), Requesting to serve beer and alcohol on Thursday, November 12, 2026, and Friday, November 13, 2026, for FEEF's Tennis Tournament to be held at the Mike Ford Tennis Center at 600 Morphy Avenue. Dinner on Thursday and brunch on Friday are included with registration for all players. These beverages will be available in accordance with Alabama Alcohol Beverage Control guidelines. AGENDA DATE: September 28, 2026 RECOMMENDED ACTION: That the City Council approves the Request from FEEF. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 227 of 229 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 228 of 229 Friday, September 18, 2026 Lisa A. Hanks City Clerk City of Fairhope P.O. Drawer 429 Fairhope, AL 36533 To our valued city leaders: We are excited about the prospect of holding our Fairhope Educational Enrichment Foundation, Inc.(FEEF) Tennis Tournament. This tournament will be an evening and day of friendly competition to raise funds for FEEF’s mission of educational enrichment in Fairhope Public Schools. FEEF will be holding our Tennis Tournament on Thursday, November 12, and Friday, November 13, 2026. The event will be held at The Mike Ford Tennis Center at 600 Morphy Avenue, Fairhope, AL 36532. The event will begin at 5:00 p.m. on Thursday evening and conclude at 9:30 p.m. Friday’s event will begin at 7:30 a.m. and conclude at 3:00 p.m. We hope to have nearly 180 people in attendance. FEEF will sell registration tickets for the tournament prior to the start of the event. This year, the event is a mixed doubles on Thursday evening and on Friday morning a women’s doubles tournament and registration will be open to the general public. Dinner on Thursday and Brunch on Friday are included with registration for all players. Beverages will include wine, beer and liquor. These beverages will be available in accordance with Alabama Alcohol Beverage Control Guidelines. FEEF is a 501(c)(3) non-profit, raising funds specifically dedicated to Fairhope Public Schools for the purpose of science, technology, education, art, and math enrichment opportunities. Please let me know if you have any questions about the tournament. Additional information may be found on our website at www.feefonline.org. Sincerely, Rhydonna Moseley Rhydonna H. Moseley Executive Director Page 229 of 229