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Home My WebLink About09-14-2026 City Council Meeting Agenda Packet CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, September 14, 2026 - 6:00 PM City Council Chambers Council Members Jack Burrell Joshua Gammon Jimmy Conyers Jay Robinson Andrea Booth Invocation and Pledge of Allegiance • Final Adoption property of Krhut Enterprises, LLC, to R-1, Low Density Single- . Grice for the ro including constructing a round Page 1 of 233 City Council Regular Meeting September 14, 2026 Page - 2 - 9. Resolution — That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for Resolution No. 5734- Center Remodel with a 1. And, to authorize Treasurer to tra for Professional Engineering Services for (RFQ PS26- Engineering Services for Beach Monitoring - Cawood; and hereby authorize Mayor Sullivan to negotiate the not-to- Amendment No. 3, Extension No. 2 of Bid No. 24- the terms and condit Pansies, Nemesias, and other shipping and a Budget. This procurement is allowed pursuant to Resolution No. 1650- Morrow Water Technologies, Inc. for a not-to- This Gayfer Park Lift Station Upgrade with a bid proposal not-to- $213,147.00. Page 2 of 233 City Council Regular Meeting September 14, 2026 Page - 3 - 16. Resolution – That the City of Fairhope approves the procurement of Fuzzy Filter Maintenance & Repair for the Parkson Fuzzy Filter at the Wastewater Treatment Plant from Parkson as sole source and manufacturer; and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41-16- City of Fairhope Civ 4:00 p.m. for portions of and event area; and the Fairhope Page 3 of 233 City Council Regular Meeting September 14, 2026 Page - 4 - 24. Request — Cheslay Allegri, Live at 5 (a non-profit organization) requests street closures for the Fall/Winter 2026 Concerts at the Halstead Amphitheater on School Street between Morphy and Fairhope Avenue on Thursday, September 24, 2026; Friday, October 23 twenty (20) trash cans with Regular Meetings of the City Council shall be held on the 2nd and 4th Monday of each month immediately following the 4:30 p.m. Work Session unless prescheduled and announced otherwise. Next Regular City Council Meeting, Monday, September 28, 2026, 6:00 p.m. Fairhope Municipal Complex - Council Chambers 161 N. Section Street Page 4 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-347 FROM: Lisa Hanks, City Clerk SUBJECT: Approve minutes of August 18, 2026, City Council Public Input Meeting; and minutes of August 24, 2026, Regular City Council Meeting and minutes of August 24, 2026, Work Session. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: Council approval. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 5 of 233 STATE OF ALABAMA ) ( : COUNTY OF BALDWIN ) ( The City Council met in a Public Input Meeting at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Tuesday, 18 August 2026. Present were Council President Jimmy Conyers, Councilmembers: Jack Burrell, Joshua Gammon, Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, and City Clerk Lisa A. Hanks. City Attorney Marcus E. McDowell was absent. There being a quorum present, Council President Conyers called the meeting to order. The invocation was given by Lead Pastor Chris Bell with 3 Circle Church, and the Pledge of Allegiance was recited. Council President Conyers gave a quick overview of the process for tonight’s meeting: he will begin with an opening statement, Mayor and Councilmembers will give comments next, each group will have five minutes to present, and then we will open the public hearing. Council President Conyers explained the background of a Fairhope City School System. He said there were two studies done: one commissioned by the School Group and was told a separate school system was feasible and without a tax increase; and one approved by the City Council and was told a separate school system was not feasible without a tax increase. Council President Conyers said he was interested in putting this out for a referendum for the citizens to choose whether or not they wanted an independent school system. He stated under current State law, this was not allowed; and the only way to form an independent City School System is for the City Council to vote on it. Council President Conyer said then we thought about doing a non-binding referendum but found out we cannot use and City resources or funds to hold a non-binding referendum. He stated that is how we got to where we are today. Council President Conyers commented we do not know how many people want a separate school system or how large the group is, so we are here to solicit feedback: “Is this something the citizen want us to pursue?” Council President Conyers said there are pros and cons to both sides. He said his girls went to Fairhope Public Schools; one is a senior and one is in college. We had nothing but fantastic experience the whole way with great teachers, coaches, and administrators. He asked everyone to be respectful to their friends and neighbors because there are different points of view. Council President Conyers recognized Senator Chris Elliott and Commissioner John “Tater” Harris who were in attendance. Page 6 of 233 Tuesday, 18 August 2026 Page -2- Mayor Sullivan thanked everyone for being here tonight. Mayor Sullivan stated we are all one community, are allowed to have various opinions, and knows there is a passion on both sides of this issue. She mentioned her whole family are products of Fairhope public schools. She also said there were pros and cons on either side of this issue. Mayor Sullivan said she hopes everyone can be respectful and have some good dialogue. Councilmember Burrell thanked everyone for being here tonight. He said his two children went through the public school system K through 12; he was member of FEEF and President two years. his father was a coach. He stated his mother was a high school teacher, and his father was a high school coach. Councilmember Burrell said he was here with an open mind; and wanted to learn in order to make an educated decision. He told everyone thank you for coming out and being so passionate about our schools. Councilmember Gammon stated he echoed what Council President Conyers said; and thinks he framed it up very well. He said everyone he has spoken with regarding this; the focus has always been what is the best thing for our children. Councilmember Gammon stated that this will be the number focus on his mind as he listens to all the feedback. He thanked everyone for being here. Councilmember Robinson thanked everyone for being here. He said that many people in the room either had an impact or currently having a significant impact on all of his children. Councilmember Robinson said he is incredibly invested in making our schools the best they can possibly be. He commented if we can create better educational opportunities for our children, whether academically, athletically, or otherwise, we have a responsibility to consider that. Councilmember Robinson said we have to understand how great we have it currently; and to justify this there has to be such strong support from the community. He thanked everyone again for being here tonight. Councilmember Booth said she was excited seeing everyone here; and will have an open mind. She stated that she has four generations from the Fairhope schools. Councilmember Booth commented that she has been pleased with our schools, but will be open-minded and willing to listen and learn from her citizens. The Community Group was given five minutes to present their side for a having an independent City school system. Amy Thompson spoke on behalf of the Group; and said this is a natural progression not a divorce and has been discussed for 25 years. She said in 2009 there was group that wanted a separate school system. Ms. Thompson said this will be a School Board vested in the community and focused on our priorities. Page 7 of 233 Tuesday, 18 August 2026 Page -3- She stated we have great schools, but Fairhope has created that culture of excellence. Ms. Thompson commented that their study showed a significant surplus; and said their priorities are from athletics to expanded classrooms to other initiatives, and new equipment. She said this is a 36532 school system with all five schools; we are one Fairhope. (See video for full statement) Superintendent McRae thanked everyone for allowing them to be here; and also thanked the teachers for being here. He said over the past five years they have spent over $25 million in infrastructure buildings; and have project plan for athletics that is an $8 to $10 million dollar project. Superintendent McRae said they are actively looking for property; and need a new elementary school in Fairhope. He said that it is their duty to provide the best opportunity for all students and for all communities. Superintendent McRae ended with “we are better together.” Jon Cardwell, principal of Fairhope High School, said our model our vision is to provide hope and opportunity. He said this plan or lack of a plan is built on hope. Mr. Cardwell said Fairhope High School is his heart; and that heart is Newton, Fairhope Falls, Ecor Rouge, and Downtown Fairhope. He said this is too big a gamble with all of our students’ lives and tearing families apart for us to take a chance on maybe this work. The following individuals spoke during Public Participation: (See video for input and comments) 1. Laura Smith, 219 Orleans Drive, addressed the City Council and is against a separate school system based on comments. 2. Bethany Pierce, 108 Vivian Loop, addressed the City Council and is against a separate school system based on comments. 3. Corey Yonge, 111 Kiefer, addressed the City Council and is against a separate school system based on comments. 4. Matti Hamlin Waycaster, 407 Bartlett Avenue, addressed the City Council and is against a separate school system based on comments. 5. David Johnson, 16311 Wood Acres Road S., addressed the City Council and is against a separate school system based on comments. 6. Rose Wiles, 21307 Rolling Oaks Drive, addressed the City Council and is against a separate school system based on comments. 7. Tom Carney, Quail Creek Subdivision, addressed the City Council and is against a separate school system based on comments. 8. Catherine Dorrough, 705 Washington Drive, addressed the City Council and is against a separate school system based on comments. Page 8 of 233 Tuesday, 18 August 2026 Page -4- 9. Gustavo Douaihi, 219 Orleans Drive, addressed the City Council and is against a separate school system based on comments. 10. Carlton Wiles, 21307 Rolling Oaks Drive, addressed the City Council and is against a separate school system based on comments. 11. Dev Wakeley, 8856 Lake View Drive, addressed the City Council and is against a separate school system based on comments. 12. Brent Wiles, 21307 Rolling Oaks Drive, addressed the City Council and is against a separate school system based on comments. 13. Breanna Vivar, 21802 Yosemite Boulevard, addressed the City Council and is against a separate school system based on comments. 14. Vince Booth, 6541 Beaver Creek Drive, addressed the City Council and is against a separate school system based on comments. 15. Anna Hardy, 16717 Danne Road, addressed the City Council and is against a separate school system based on comments. 16. Melissa Brennan, 150 Easton Circle, addressed the City Council and is against a separate school system based on comments. 17. Haley Harbaugh, 11439 Caye Falls Street, addressed the City Council and is against a separate school system based on comments. 18. Laura Smith, 219 Orleans Drive, addressed the City Council again and mentioned capital assets; and pooled and direct expenses. 19. Katie Shurett, 390 Craftsman Avenue, addressed the City Council and is against a separate school system based on comments. 20. Gaynor Reynolds, 7 Audubon Place, addressed the City Council and did not say whether she was for or against a separate school system based on comments. 21. Eddie Tyler, 12225 County Road 1, addressed the City Council and is against a separate school system based on comments. 22. Anne Dorman, 724 South Mobile Street, addressed the City Council and did not say whether she was for or against a separate school system based on comments. 23. Candy Pilgrim, 11789 Hons Drive, addressed the City Council and is against a separate school system based on comments. 24. Matt Huffty, 22440 Sea Cliff Drive, addressed the City Council and is against a separate school system based on comments. 25. Debbie Haley, 6583 Willowbridge Drive, addressed the City Council and is against a separate school system based on comments. 26. Matt Gulisano, 20160 Pecan Trace, addressed the City Council and did not say whether he was for or against a separate school system based on comments. 27. Russell Wiles, resident of Silverhill, addressed the City Council and is against a separate school system based on comments. Page 9 of 233 Tuesday, 18 August 2026 Page -5- 28. Chesley Hughes, 709 Fairhope Avenue, addressed the City Council and did not say whether she was for or against a separate school system based on comments. 29. Vickie Watterson Bailey, 6525 Willowbridge Drive, addressed the City Council and is against a separate school system but wants both sides to have dialogue. 30. Daniel Galbreath, 11248 Rosa Court, addressed the City Council and is against a separate school system. 31. Rachel Robinson, 9870 Nix Lane, addressed the City Council and is against a separate school system. Senator Chris Elliott addressed the City Council and told them this is a lucky position to be in; and they are doing this right. Senator Elliott told them that he and his staff were available to answer questions. Cecil Christenberry, Baldwin County Board of Education member, addressed the City Council and said we are transitioning into a new Superintendent; and said he was concerned with the children outside the City limits. Mr. Christenberry said he knows the right decision will be made. He thanked everyone and said we are strong and proud. Mayor Sullivan went over the survey numbers. She said we had 11,000 surveys with 89% against a separate school system and 11% for it. She said 54% of the children are in the system (City limits). Mayor Sullivan asked everyone who had not completed the survey to please do so. She thanked everyone for being here tonight; and we were here to listen to your voice. Mayor Sullivan said the City cannot charge an Impact Fee for schools, but the County could. She stated collaboration happens between the Baldwin County Board of Education and the City of Fairhope. Mayor Sullivan said were are a community that has passion for schools, kids, and educators. Councilmember Gammon commented that the data is important; and this is a complicated issue with multiple questions. He said there are 15,000 additional residents already approved. Councilmember Gammon thanked everyone for being here tonight and appreciated the dialogue. Councilmember Robinson said there were impressive speakers tonight; and the students were well spoken. He commented we have a passionate community with all issues; and facts change and information changes. He said we need to get it right. Councilmember Booth commented that it was not easy for the Committee Group. She said we heard your heart and felt love tonight. Council President Conyers thanked everyone for being here tonight. He said this was not intentional; and we need the right answer. Page 10 of 233 Tuesday, 18 August 2026 Page -6- There being no further business to come before the City Council, the meeting was duly adjourned at 8:02 p.m. ______________________________ James Reid Conyers, Jr. Council President _____________________________ Lisa A. Hanks, MMC City Clerk Page 11 of 233 STATE OF ALABAMA )( : COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 24 August 2026. Present were Council President Jimmy Conyers, Councilmembers: Jack Burrell, Joshua Gammon, Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Conyers called the meeting to order at 5:40 p.m. The invocation was given by Reverend Ellen Huckabay, Associate Director and Chaplain of St. James Episcopal School, and the Pledge of Allegiance was recited. Councilmember Robinson moved to approve minutes of the August 10, 2026, regular meeting; and minutes of the August 10, 2026, work session. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Mayor Sullivan addressed the City Council and thanked City Staff and Councilmembers for their hard work with the budget and budget meetings. She thanked City Treasurer Kim Creech and her staff for their work with the budget. Mayor Sullivan thanked Human Resources Director Hannah Noonan and City Staff for their work with the Compensation Study. Councilmember Gammon thanked everyone who came out for the meeting on a City School System; and the City Council was not taking a vote that night. He said we are in the 4% in the nation and have a great school system. Councilmember Gannon said both sides raised good pros and cons; and it was a great conversation. Council President Conyers thanked everyone who came out to the meeting and those that took the survey. He said we had good feedback; and we have a community who is engaged. Council President Conyers said we would be addressing Agenda Items No. 4 and No. 5 at approximately 6:00 p.m. Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 26-012-2024-PWI-023) Julwin's Plaza Project with a cost of $17,975.72; and to award Change Order No. 1 to R.H. Deas Building Company, LLC. The new contract total will be $450,373.86. Authorize Treasurer to transfer $17,975.72 in the FY2026 Budget from General Fund to Capital Projects Fund. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Page 12 of 233 24 August 2026 RESOLUTION NO. 5887-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute Contract Order No. 1 for (Bid No. 26-012-2024-PWI-023) Julwin’s Plaza Project with a cost of $17,975.72; and to award Change Order No. 1 to R.H. Deas Building Company, LLC. The new contract total will be $450,373.66. Authorize Treasurer to transfer $17,975.72 in the FY2026 Budget from General Fund to Capital Projects Fund. DULY ADOPTED ON THIS 24TH DAY OF AUGUST, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-041-2025-PWI-007) to Fairhope Building Company, LLC for the Relocation of the Henry Stuart House from 22787 US-98 to Flying Creek Nature Preserve with a bid proposal not-to-exceed $421,050.00, which includes a project contingency of 10% and a $30,000.00 contingency for MEP and Landscape Materials. This project is 100% funded by donations. The motion was seconded by Councilmember Robinson. Councilmember Burrell said that Sonny Brewer apologized for not being here tonight and his soul is in this project. Mayor Sullivan thanked everyone who helped with the project. Councilmember Burrell commented it is within walking distance from its current location. Council President Conyers commented the funds were raised by citizens and will be moved to a similar location at the Fairhope Flying Creek Nature Preserve. After further discussion, motion passed unanimously by voice vote. * * Page 13 of 233 24 August 2026 RESOLUTION NO. 5888-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for (Bid No. 26-041- 2025-PWI-007) Relocation of the Henry Stuart House from 22787 US-98 to Flying Creek Nature Preserve for the Public Works/Engineering/Parks Departments. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Relocation of the Henry Stuart House from 22787 US-98 to Flying Creek Nature Preserve [3] After evaluating the bid proposals with the required bid specifications, Fairhope Building Company, LLC is now awarded (Bid No. 26 -041-2025-PWI-007) Relocation of the Henry Stuart House from 22787 US-98 to Flying Creek Nature Preserve for the Public Works/Engineering/Parks Departments with a bid proposal not-to-exceed $421,050.00, which includes a project contingency of 10% and a $30,000.00 contingency for MEP and Landscape Materials. This project is 100% funded by donations. ADOPTED ON THIS 24TH DAY OF AUGUST, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk * * Page 14 of 233 24 August 2026 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution to adopt a Transportation Plan pursuant to the Rebuild Alabama Act for FY2027. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Page 15 of 233 24 August 2026 RESOLUTION NO. 5889-26 Adopting Transportation Plan Pursuant to the Rebuild Alabama Act WHEREAS, the Alabama legislature in Act. No. 2019-2 adopted the Rebuild Alabama Act; WHEREAS, the Rebuild Alabama Act provides for an allocation among the municipalities of the state on the basis of the ratio of population of each municipality to the total population of all municipalities of the state a portion of the additional taxes levied under the Act to be used for transportation infrastructure, improvement, preservation and maintenance; WHEREAS, the Act provides that the municipal governing body of the City of Fairhope, Alabama, shall adopt an annual Transportation Plan, no later than August 31, which shall provide a detailed list of projects for which expenditures are intended to be made in the next fiscal year and shall be based upon an estimate of the revenues anticipated from the fund in which the additional revenue is deposited during the next fiscal year; and WHEREAS, the Act further provides that any such funds shall be used only for the maintenance, improvement, replacement, and construction of roads and bridges maintained by the City of Fairhope, Alabama, and such other uses as are defined in the Act. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF FAIRHOPE, ALABAMA, as follows: 1. The City Council of Fairhope, Alabama, hereby passes this Resolution as its Transportation Plan submitted in compliance with the Rebuild Act, Act No. 2019-2. 2. Pursuant to the Act, the City Council of Fairhope, Alabama, estimates that its anticipated allocation from the Rebuild Alabama Act fund for fiscal year 2027 will be approximately ±$195,000.00, with increasing allocations for each fiscal year thereafter. 3. Pursuant to the Act, the City anticipates expending funds received pursuant to the Act, in part or in whole, to fund any of the following numbered 1 through 23 City Road maintenance, improvement, replacement, and/or construction projects as shown on the City of Fairhope FY 2027 Transportation Plan. 4. The Total Estimate of Improvements for the Qualifying Roads in the City of Fairhope FY 2027 Transportation Plan is approximately $1,665,550.00 well in excess of the FY2027 Rebuild Alabama Act fund allocation. DULY ADOPTED THIS 24TH DAY OF AUGUST, 2026 ________________________________ James Reid Conyers, Jr. Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 16 of 233 24 August 2026 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26 -031) for the Construction Materials and Special Inspections for the First Responders Safe Room Project to GeoCon, Inc.; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. RESOLUTION NO. 5890-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City Council approves the selection by Mayor Sherry Sullivan for Professional Services for (RFQ PS26-031) for the Construction Materials and Special Inspections for the First Responders Safe Room Project to GeoCon, Inc.; and hereby authorizes Mayor Sullivan to execute the contract with a not-to-exceed of $30,000.00. DULY ADOPTED THIS 24TH DAY OF AUGUST, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-046) to Larson Meridian Group LLC for Fire Extinguisher Inspection Services Annual Contract in the amount of $55,000.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. * * Page 17 of 233 24 August 2026 RESOLUTION NO. 5891-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for (Bid No. 26-046) Fire Extinguisher Inspection Services Annual Contract for the City of Fairhope. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Fire Extinguisher Inspection Services Annual Contract [3] After evaluating the bid proposals with the required bid specifications, Larson Meridian Group LLC is now awarded (Bid No. 26-046) Fire Extinguisher Inspection Services Annual Contract for the City of Fairhope with a bid proposal not-to-exceed $55,000.00. ADOPTED ON THIS 24TH DAY OF AUGUST, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk * * * Page 18 of 233 24 August 2026 Page 19 of 233 24 August 2026 Page 20 of 233 24 August 2026 Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council authorizes and approves the addition of one (1) temporary Fire Station Maintenance Coordinator position to the FY 2026 Budget to align with the retirement of the incumbent who will work with and train their replacement. This will be beneficial to the City as well as the new employee. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Page 21 of 233 24 August 2026 RESOLUTION NO. 5892-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council authorizes and approves the addition of one (1) temporary Fire Station Maintenance Coordinator position to the FY 2026 Budget to align with the retirement of the incumbent who will work with and train the replacement. This will be beneficial to the City as well as the new employee. ADOPTED THIS 24TH DAY OF AUGUST 2026 _____________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with Jackson Thornton Advisors, LLC for Revenue Requirements Analysis and Utility Cost of Service Study/Rate Study (RFQ PS26 - 030) with a not-to-exceed amount of $86,800.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5893-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Jackson Thornton Advisors, LLC for Revenue Requirements Analysis and Utility Cost of Service Study / Rate Study (RFQ PS26-030) with a not-to-exceed amount of $86,800.00. DULY ADOPTED THIS 24TH DAY OF AUGUST, 2026 _____________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk Page 22 of 233 24 August 2026 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council authorizes the City Treasurer to advertise a Request for Proposals (RFP) for a bank loan for Water and Wastewater. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. RESOLUTION NO. 5894-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council authorizes the City Treasurer to advertise a Request for Proposals (RFP) for a bank loan for Water and Wastewater. DULY ADPOTED ON THIS 24TH DAY OF AUGUST 2026 ________________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council authorizes the City Treasurer to advertise a Request for Proposals (RFP) for bond underwriting services. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. RESOLUTION NO. 5895-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council authorizes the City Treasurer to advertise a Request for Proposals (RFP) for bond underwriting services. DULY ADPOTED ON THIS 24TH DAY OF AUGUST 2026 ________________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 23 of 233 24 August 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves and authorizes the City Treasurer to execute the Medical Stop Loss proposal with Symetra Life Insurance Company for specific and aggregate stop loss insurance to be effective October 1, 2026. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5896-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City Council approves and authorizes the City Treasurer to execute the Medical Stop Loss proposal with Symetra Life Insurance Company for specific and aggregate stop loss insurance to be effective October 1, 2026. DULY ADPOTED ON THIS 24TH DAY OF AUGUST 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution to approve FY2026 AIP Grant Application for Land Reimbursement; and that the Mayor is hereby authorized to sign and execute any necessary and appropriate documents, including grant applications and grant agreements, so that the City of Fairhope and Fairhope Airport Authority can receive funding under the FAA Airport Improvement Program (AIP) for grant funding in the amount of $285,339.00 for land reimbursement. The matching funds (if any) required for this AIP Grant shall be the responsibility of Fairhope Airport Authority, and not the City of Fairhope. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Page 24 of 233 24 August 2026 RESOLUTION NO. 5897-26 RESOLUTION TO APPROVE FY2026 AIP GRANT APPLICATION FOR LAND REIMBURSEMENT BE IT RESOLVED by the City Council of the City of Fairhope, in a regular meeting of the City Council on August 24, 2026, that the Mayor is hereby authorized to sign and execute any necessary and appropriate documents, including grant applications and grant agreements, so that the City of Fairhope and Fairhope Airport Authority can receive funding under the FAA Airport Improvement Program (AIP) for grant funding in the amount of $285,339.00 for land reimbursement. The matching funds (if any) required for this AIP Grant shall be the responsibility of Fairhope Airport Authority, and not the City of Fairhope. ADOPTED THIS 24TH DAY OF AUGUST, 2026 ______________________________ James Reid Conyers, Jr. Council President ATTEST: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to approve the FY2026 AIP Grant Application for Fencing Project at the H. L. "Sonny" Callahan Airport; and that the Mayor is hereby authorized to sign and execute any necessary and appropriate documents, including grant applications and grant agreements, so that the City of Fairhope and Fairhope Airport Authority can receive the grant funding, acting for and in behalf of the Airport in Fairhope, Alabama so that the grant applications for this AIP funding opportunity may be finalized, approved, and accepted in accordance with applicable law and procedures. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Page 25 of 233 24 August 2026 RESOLUTION NO. 5898-26 RESOLUTION TO APPROVE FY2026 AIP GRANT APPLICATION FOR FENCING PROJECT AT H. L. “SONNY” CALLAHAN AIRPORT WHEREAS, the City of Fairhope intends to apply for Federal matching funds for an Airport Improvement Project (AIP) at H. L. “Sonny” Callahan Airport during FY2026 for fencing and security improvements at the Airport; and WHEREAS, the total anticipated cost of the project is $113,800, with the matching portion being $5,690.00 (5% of the total project cost); and WHEREAS, the deadline for submission of the Grant Application is August 31, 2026; and WHEREAS, the City of Fairhope continues as a sponsor of the H. L. “Sonny” Callahan Airport due in part to a funding agreement between the City and Fairhope Airport Authority related to a portion of the H. L. “Sonny” Callahan Airport property; and WHEREAS, Fairhope Airport Authority, and not the City of Fairhope, shall be responsible for setting aside and appropriating the matching portion of the funds for the AIP fencing project at the Airport pursuant to a Resolution adopted by the Authority on August 11, 2026. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fairhope, in a regular meeting of the City Council on August 24, 2026, that the Mayor is hereby authorized to sign and execute any necessary and appropriate documents, including grant applications and grant agreements, so that the City of Fairhope and Fairhope Airport Authority can receive the grant funding described above, acting for and in behalf of the H. L. “Sonny” Callahan Airport in Fairhope, Alabama so that the grant applications for this AIP funding opportunity may be finalized, approved, and accepted in accordance with applicable law and procedures. ADOPTED THIS 24TH DAY OF AUGUST, 2026 _______________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk Page 26 of 233 24 August 2026 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Installation of Sand Filters at the Indoor Pool to Classic Pools and Patio Center Inc. for a not -to-exceed project cost of $72,900.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out; and authorizes Treasurer to transfer funds in the amount of $72,900.00 from savings on Press Box Project at Majors Field to Municipal Pool Project in the FY2026 Budget within Recreation Capital Improvements; and authorizes Treasurer to pay the vendor 50% upfront. Seconded by Councilmember Booth, motion passed unanimously by voice vote. RESOLUTION NO. 5899-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Installation of Sand Filters at the Indoor Pool to Classic Pools and Patio Center Inc. for a not-to-exceed project cost of $72,900.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out; and authorizes Treasurer to transfer funds in the amount of $72,900.00 from savings on Project 2026REC020-Press Box at Majors Field to Project 2023PWI019-Municipal Pool in FY2026 Budget within Recreation Capital Improvements; and authorizes Treasurer to pay the vendor 50% upfront. DULY ADOPTED ON THIS 24TH DAY OF AUGUST, 2026 _______________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Booth moved to grant the request of Leslie Edgemon, Baldwin County Humane Society, requesting permission to close streets in downtown Fairhope on Thursday, October 29, 2026, from 5:00 p.m. to 7:00 p.m. for the Fairhope Witches Ride 2026; and for City to provide barricades and two (2) power boxes. The ride will begin at Coastal Alabama Community College Amphitheater. This whimsical bike ride benefits local animal rescue and helps animals throughout our area. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Page 27 of 233 24 August 2026 City Council reviewed an application for a Retail Food Store Consumable Hemp Products by Kamal Constantine, Manning, Inc. d/b/a Piggly Wiggly, 100 Plantation Pointe Road, Fairhope, Alabama. Councilmember Booth moved to approve the issuance of the license. Seconded by Councilmember Robinson, motion passed by the following voice votes: AYE – Burrell, Conyers, Robinson, and Booth. NAY – Gammon. Councilmember Burrell issued a warning to the owner: “Don’t break the rules on this or you will lose your business license. You won’t lose your license to sell these products. Your business license. You’ve been warned.” City Council reviewed an application for a Beer/Wine On/Off Premises Licenses by John Perrine, The Club at Fairhope Golf Works LLC d/b/a The Club at Fairhope Golf Works, 363 Commercial Park Dr., Fairhope, Alabama. Councilmember Robinson moved to approve the issuance of the license. Seconded by Councilmember Booth, motion passed unanimously by voice vote. A Public Hearing was held as advertised on a proposed ordinance to amend Zoning Ordinance No. 1253. Councilmember Gammon introduced in writing an ordinance to zone the property of Krhut Enterprises, LLC to R-1, Low Density Single-Family Residential District with conditional annexation. The property is located at the southeast corner of County Road 13 and Mosley Road and is 43.6± acres. PPIN #24484, #109974, #113514, and #234578. The Planning Commission gave a favorable recommendation of this ordinance. Council President Conyers read the proposed ordinance. Planning Director Hunter Simmons briefly explained the proposed ordinance; and answered questions if needed. Councilmember Burrell said a citizen was worried about drainage. Larry Smith with S. E. Civil Engineering responded that this project would improve drainage and save trees. Councilmember Burrell questioned density of the project. Council President Conyers opened the Public Hearing at 6:20 p.m. Will Hightower, Tower Homes, addressed the City Council and said this is a family owned and operated business; and he was super happy to be back here. He said the site will layout less dense than presented; and it would be 50 lots with a maximum density of 1.4 units per acre. Mr. Hightower said there would be a natural tree buffer around the wetlands. Councilmember Gammon said this project looks good at R-1 and also protecting live oaks. No one present opposed the proposed ordinance, the Public Hearing closed at 6:26 p.m. Due to lack of a motion for immediate consideration, this ordinance will layover until the September 14, 2026 City Council meeting. Page 28 of 233 24 August 2026 Building Official Erik Cortinas addressed the City Council regarding Agenda Item No. 6: a resolution that the City Council authorizes and approves the contract between the City of Fairhope and Childress Siteworks, Inc. for the demolition of the dangerous building on the Fairhope Church of God in Christ property in the total amount not-to-exceed $22,500.00; and that the Mayor, the Building Official, the City Attorney, and any other officials or employees acting under the direction of the Mayor are empowered to do such things as are necessary to carry out the emergency demolition on the Property and to otherwise carry out the purposes of this Resolution. He explained that the church was already demolished without obtaining a permit; and now this is a contractual agreement between the church and the contractor. Mr. Cortinas said he needs a letter stating who owns the church; and then would issue a permit to the contractor. Reverend Barry Cody stated the church has been here since 1931; and said he told the contractor the church could be taken down any time after Monday evening. Councilmember Burrell moved to remove Agenda Item No. 6 from the agenda. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Councilmember Burrell moved to adjourn the meeting. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:33 p.m. James Reid Conyers, Jr., Council President ________________________________ Lisa A. Hanks, MMC City Clerk Page 29 of 233 STATE OF ALABAMA ) ( : COUNTY OF BALDWIN ) ( The City Council met in a Work Session at 4:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 24 August 2026. Present were Council President Jimmy Conyers, Councilmembers: Jack Burrell (arrived at 4:45 p.m.), Joshua Gammon (arrived at 4:25 p.m.), Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Council President Conyers called the meeting to order at 4:03 p.m. The following topics were discussed: • The first item on the Agenda was Department Updates: Human Resources Director Hannah Noonan addressed the City Council regarding Agenda Item No.11; and answered any questions if needed. • Recreation Director Pat White addressed the City Council regarding Agenda Item No. 18; and answered any questions if needed. • Public Works Director John Thomas addressed the City Council regarding Agenda Item No.10; and answered any questions if needed. • City Treasurer Kim Creech addressed the City Council regarding Agenda Items No. 12, No. 13, No. 14, and No. 15; and answered any questions if needed. • Planning Director Hunter Simmons addressed the City Council regarding Agenda Item No. 4; and answered any questions if needed. • City Engineer Richard Johnson addressed the City Council regarding Agenda Items No. 6, No. 7, No. 8, No. 9; and answered any questions if needed. He also addressed Work Session Agenda Item No. 2: the presentation of the Transportation Plan pursuant to the Rebuild Alabama Act. • Police Chief Stephanie Hollinghead addressed the City Council regarding Agenda Items No. 19, No. 20, and No. 21; and answered any questions if needed. • Building Official Erik Cortinas addressed the City Council regarding Agenda Item No. 5; and answered any questions if needed. Removing the item or tabling the item was discussed. • Councilmember Jack Burrell addressed the City Council regarding Agenda Items No. 16 and No. 17; and answered any questions if needed. • The next item on the Agenda was the Presentation of the recommendation from the Evergreen Solutions Compensation & Classification Study completed for the City of Fairhope by HR Director Hannah Noonan. (See attached Power Point Presentation) • City Treasurer Kim Creech began the Discussion of the FY2027 Budget for Fairhope Utilities. (See attached Power Point Presentation) Page 30 of 233 Monday, 24 August 2026 Page -2- • Councilmember Burrell mentioned the two Agenda items for the Fairhope Airport Authority’s grant applications. He mentioned a Street and Traffic Control Committee coming up in a week or so. • Councilmember Gammon mentioned the Tree Committee and the Fairhope Environmental Advisory meetings this month. • Councilmember Robinson gave a Recreation Board update regarding rental terms. • Councilmember Booth gave a Library Board update. • Council President Conyers gave a Parking Authority update. There being no further business to come before the City Council, the meeting was duly adjourned at 5:28 p.m. ______________________________ James Reid Conyers, Jr. Council President _____________________________ Lisa A. Hanks, MMC City Clerk Page 31 of 233 EVERGREEN SOLUTIONS, LLC CITY OF FAIRHOPE CLASSIFICATION AND COMPENSATION STUDY Stasey Whichel, Project Manager Rev. August 24, 2026 Page 32 of 233 AGENDA 01 Study Goals 02 Internal Review 03 External Review 04 Recommendations 05 Questions Page 33 of 233 STUDY GOALS 1 Assess Current Conditions Review the current pay plan, salary placement, tenure, and compression to set a baseline. Conduct focus groups and an all-employee survey. 2 Evaluate Internal Equity Review classification content to define internal relationships, levels, and job families across departments. 3 Evaluate External Equity Benchmark the City against 20 regional and statewide peers and measure competitiveness across market percentiles. 4 Develop Recommendations Deliver a market-aligned pay structure that reflects the local cost of living and supports recruitment and retention. In January 2026, the City of Fairhope, Alabama engaged Evergreen Solutions to evaluate its compensation and classification systems. The study assessed internal equity, external competitiveness, and employee perceptions, and developed recommendations to keep the City's systems equitable , competitive, and sustainable. Page 34 of 233 INTERNAL REVIEW Assessment of Current Conditions Salary Placement — most employees sit in the middle of very wide ranges 53.1% above midpoint 15.6% in the 1st quartile 67.4% In the 2nd and 3rd quartile 9.2 yrs average tenure Quartile Placement (all employees) 15.6% Q1 31.3% Q2 36.1% Q3 17.0% Q4 WHAT THIS MEANS •About 53% are paid above the midpoint and 47% below yet wide ranges keep midpoints below market. •Employees concentrate in the middle quartiles; only 17% reach the top quartile. •Less than 1% are paid at the range minimum and about 4% at the maximum. •With average tenure of 9.2 years, salary placement is generally tied to length of service. Page 35 of 233 INTERNAL REVIEW Employee Outreach 250 survey responses received 77% feel that pay doesn’t align with COL 50% say pay isn't competitive locally WHY EMPLOYEES JOIN THE CITY Benefits 64.1% Location / convenient commute 51.4% Make a positive community impact 39.6% Career growth opportunities 38.0% WHY EMPLOYEES STAY Benefits 64.0% Hours / schedule (incl. holidays)53.6% Convenient location / commute 52.8% Enjoy the work & daily duties 50.8% FOCUS GROUPS Pay relative to the cost of living and to neighboring employers — Baldwin County, Daphne, Gulf Shores, and Foley — was the most common theme. Employees cited an annual cost-of-living adjustment that lags peers and compression between new and long-tenured staff.Page 36 of 233 INTERNAL REVIEW Employee Outreach – Perceptions of Pay & Classification COMPENSATION Pay competitive vs. market (yes)17% Pay competitiveness — unsure 32% Pay not competitive (no)50% Internal practices consistent (yes)15% Internal practices not consistent (no)49% CLASSIFICATION Job title is accurate 70% Report some title concern 30% Job description is accurate 65% See some path to advance 58% Want pay tied to performance 70% THE DOMINANT THEME Across departments, pay relative to the cost of living and to neighboring employers was the leading concern. Long-tenured staff highlighted compression as new hires start near their pay, and many viewed the annual cost-of-living adjustment as insufficient. Page 37 of 233 EXTERNAL REVIEW Market Survey Goals The market survey benchmarks the City's pay ranges against peer organizations to measure competitiveness. Results are aggregated against the 50th, 60th, and 75th percentiles to define the City's market position. 1 Select Peers Identify comparable regional and statewide Alabama local governments. →2 Collect Data Survey benchmark classifications for salary ranges and benefits across responding peers. →3 Compare Ranges Measure the average percent difference at the minimum, midpoint, and maximum of each range. →4 Determine Position Aggregate results against the 50th percentile adj for COLI. Page 38 of 233 EXTERNAL REVIEW Market Peers 100% peer response rate (20 of 20) 129 benchmark classifications 1,173 total quality peer matches SELECTED MARKET PEERS – ADJUSTED FOR COST OF LIVING • Baldwin County • Baldwin Co. Sheriff • Athens • Auburn • Bay Minette • Daphne • Florence • Foley • Gulf Shores • Homewood • Hoover • Huntsville • Madison • Mobile • Mountain Brook • Northport • Opelika • Robertsdale • Tuscaloosa • Mobile County COST OF LIVING INDEX 95 City of Fairhope cost-of-living index – County Index Peer indices range 90.7 to 99, placing the City near the middle of the market. Data received from all 20 targeted peer organizations (100% response).Page 39 of 233 EXTERNAL REVIEW Market Analysis — the City trails the market at the minimum and midpoint Average percent difference between the City's salary ranges and the peer market (statistical outliers removed). The City is below market at the minimum and midpoint and competitive at the maximum. Market Position Minimum Midpoint Maximum Survey Spread 50th Percentile -15.1%-9.5%+1.9%55% A negative value indicates City pay is below the market. The gap is widest at the entry (minimum) level. AVERAGE RANGE SPREAD City Peer market 85.6% 55.2% The wider City spread reflects low minimums and high maximums, not market competitiveness. IN PRACTICE Because the ranges are very wide, the minimums and midpoints — where most employees are paid — fall below market, consistent with employees' perception that pay is not competitive. Page 40 of 233 RECOMMENDATIONS Eight recommendations across three areas 01 Compensation Plans Adopt two market-aligned plans: a general plan (Grades 101–130, 60% spread) and a separate public safety plan (Grades 201–214). Raise entry rates to be competitive at the minimum and midpoint of the grades . 02 Pay Grade Assignment Slot every classification into the new structure using internal job value and market data. 03 Compensation Administration Use a tenure-based implementation that addresses compression, and maintain the system with clear policies, targeted surveys, and a full study every 3–5 years. Page 41 of 233 RECOMMENDATIONS Proposed Pay Plan Grade Minimum Midpoint Maximum 101 $28,080 $36,504 $44,928 102 $29,494 $38,334 $47,174 103 $30,950 $40,248 $49,525 104 $32,510 $42,266 $52,000 105 $34,133 $44,366 $54,600 106 $35,838 $46,592 $57,346 107 $37,627 $48,922 $60,216 108 $39,520 $51,355 $63,211 109 $41,496 $53,934 $66,373 110 $43,555 $56,638 $69,701 111 $45,739 $59,467 $73,174 112 $48,027 $62,442 $76,835 113 $50,419 $65,562 $80,683 114 $52,957 $68,827 $84,718 115 $55,598 $72,280 $88,962 Grade Minimum Midpoint Maximum 116 $58,386 $75,899 $93,392 117 $61,298 $79,685 $98,072 118 $64,355 $83,658 $102,981 119 $67,579 $87,859 $108,118 120 $70,949 $92,248 $113,526 121 $74,506 $96,866 $119,205 122 $78,229 $101,691 $125,174 123 $82,139 $106,787 $131,435 124 $86,258 $112,133 $137,987 125 $90,563 $117,728 $144,893 126 $95,098 $123,614 $152,152 127 $102,211 $132,891 $163,550 128 $109,886 $142,854 $175,822 129 $118,123 $153,566 $189,010 130 $126,984 $165,090 $203,174 All grades carry a 60% range spread (annualized at 2,080 hours). Page 42 of 233 RECOMMENDATIONS Proposed Pay Plan Public Safety Plan (201–214) PUBLIC SAFETY PLAN Sworn classifications are assigned to a separate plan (Grades 201–214) with a 60% range spread, reflecting shift schedules and ranks. Representative police ranks shown. *Police Chief is assigned to general Grade 129. Public safety pay reflects a 2,184-hour basis. Grade Minimum Midpoint Maximum Range Spread Midpoint Progression 201 $ 42,042.00 $ 54,654.60 $ 67,267.20 60.0%- 202 $ 46,246.20 $ 60,120.06 $ 73,993.92 60.0%10.0% 203 $ 50,870.82 $ 66,132.07 $ 81,393.31 60.0%10.0% 204 $ 55,957.90 $ 72,745.27 $ 89,532.64 60.0%10.0% 205 $ 58,755.80 $ 76,382.54 $ 94,009.28 60.0%5.0% 206 $ 61,693.59 $ 80,201.66 $ 98,709.74 60.0%5.0% 207 $ 64,778.27 $ 84,211.75 $ 103,645.23 60.0%5.0% 208 $ 68,017.18 $ 88,422.33 $ 108,827.49 60.0%5.0% 209 $ 71,418.04 $ 92,843.45 $ 114,268.86 60.0%5.0% 210 $ 74,988.94 $ 97,485.62 $ 119,982.30 60.0%5.0% 211 $ 78,738.39 $ 102,359.90 $ 125,981.42 60.0%5.0% 212 $ 82,675.31 $ 107,477.90 $ 132,280.49 60.0%5.0% 213 $ 86,809.07 $ 112,851.79 $ 138,894.52 60.0%5.0% 214 $ 91,149.53 $ 118,494.38 $ 145,839.24 60.0%5.0% Page 43 of 233 QUESTIONS Page 44 of 233 EVERGREEN SOLUTIONS, LLC 2528 Barrington Circle, Suite 2 Tallahassee, Florida 32308 Page 45 of 233 of fAifit;. pr--i CITY OF FAIRHOPE BUDGET REVIEW UTILITIES CAPITAL EQUIPMENT & INFRASTUCTURE 2027 FISCAL YEAR PROPOSED BUDGET Page 46 of 233 GAS DEPARTMENT Vehicles & Equipment Capital Improvements System Improvements $47 ,500 $500,000 $7 ,118 ,140 Vehicles & Equipment ($206K) • New PE Electrofusion Machines ($56K) • Smart Calibration Machine for CGls ($BK) • New CAT 302 Mini Excavator {$BOK) • GPS Units for Field Mapping {$12K) • New Vehicle {$50K) Capital Improvements ($120K) • Addition of New Restroom Facility at Utilities Building ($BOK) • Utility Building Office Additions ($40K) $206 ,000 $120,000 $7 ,312 ,552 333 .7% -76.0% 2.7 % Page 47 of 233 GAS DEPARTMENT System Improvements ($?.3M) • Purchase of Meters and Regulators ($500K} • Phase 4 Cast Iron Engineering ($175K) • 1-10 Place Holder -Reimbursable ($800K) • County Road 64 Relocation -Reimbursable ($250K) • Phase 3 Construction of Cast Iron Replacement ($4.7M) • On Call Contract ($200K) • Rollover -Magnolia River Engineering , Inspection and GIS for Phase 3 Cast Iron ($582K) • Rollover -General Utility Pipe and Supply Materials for Cast Iron Replacement Project ($7K) • Rollover -Sawgrass Consulting -1-10 Gas Main Replacement ($58K) • Rollover -Volkert Inc -4" Gas Main Replacement Fly Creek & Rock Creek ($39K) Page 48 of 233 r ELECTRIC DEPARTMENT Vehicles & Equipment $687 ,765 $821 ,500 19.4% Capital Improvements $20,000 $30,000 50.0% SCADA Capital Purchase $60 ,000 $0 -100.0 % AMI Capital $681,675 $0 -100.0% System Improvements $6 ,125 ,000 $1 ,937 ,701 -68.4 % Vehicles & Equipment ($821 K) • Boom Truck½ Budget ($213K) • Digger Derrick Truck½ Budget ($242K) • Heat/Thermal Camera for Substations ($16K) • Rollover'-Bucket Truck ($350K) Page 49 of 233 ELECTRIC DEPARTMENT Capital Improvements ($30K) • Install Fence/Rolling Gate to Back of Pole Yard ($30K) System Improvements ($1.9M) • Pole and Reconductor from New Roundabout on Section St . to Bayou -50 Pole Change Out and 397 Reconductors ($750K) • UR □ (Under Residential Distribution) Primary Metering Cab that supplies hospital ($50K) • Bon Secour Gully Urd ($100K) • Traffic Light Upgrades on Cab. and Controls at Morphy/Section , Morphy/Ingleside , Church/Fairhope Ave ($150K) • Engineering Fee for N. Section Pole Changeout and Reconductor ($100K) • Install Conduit and Primary Wire at Quail Creek for Loop ($250K) • Rollover -Bagby & Russell -Traffic Control Gayfer/Volanta ($62K) • Volanta/Section Intersection Signal Improvements ($400K} • Sand S Reclosers ($75K) s Page 50 of 233 WATER DEPARTMENT Vehicles & Equipment Capital Improvements SCADA Capital Purchase System Improvements $352 ,000 $120,000 $50 ,000 $26,665,000 Vehicles & Equipment ($290K) • Submersible Well Pump ($3OK) • Dump Truck ($10OK) • Full size Truck Replacement ($SOK) • Equipment for New Bore Support Truck ($SOK) • F-3SO or F-4SO Truck ($SOK) Capital Improvements ($195K) • Base Station/Meters ($SOK) • Water Treatment Plant #1 Roof Needs Replacement ($2SK) • Water Treatment Plant #2 Roof Needs Replacement ($2SK) • Booster Station Building Rehab ($SOK) • Asphalt Water Treatment Plant #1 ($3SK) $290 ,001 $195,000 $50 ,000 $17,700,016 -17.6 % 62.5% 0 .0% -33.6% Page 51 of 233 WATER DEPARTMENT SCADA Capital Purchase($50K) • Upgrading Scada at Water Treatment Plants -WTP #2, #4, #5, & #6 ($50K) System Improvements ($17.?M) • New Water Meters ($600K) • Insertion Valves and Taps ($100K) • Water Distribution System Main Replacement and Upgrades ($250K) • Water Main across Fish River ($1M)-Multi-Year Project -Subject to Grant • 12" Water Main Replacement on SH98 between CR34 & CR32 ($2.4M) • CR 13 Water Main Install ($150K) • On Call Contractor Services ($250K) • 12" Water Line Old Pierce to HWY 181 ($1.5M) • New 2M Water Tank ($9M)-Multi-Year Project • Well #4 -Drill New Well at Treatment Plant ($1.2M) • WTP 3 Well Cleaning & Well Pump and Motor Replacement ($150K) • WTP 1 /Well# 1 & #7 Cleaning & Well Pump and Motor Replacement ($300K) • WTP #1 Liquid Treatment Upgrades ($750K) Page 52 of 233 WASTEWATER DEPARTMENT Vehicles & Equipment Capital Improvements System Improvements $515 ,999 $467,733 $21 ,698 ,825 Vehicles & Equipment ($525K) • Side by Side Vehicle for Wastewater Treatment Plant ($25K) • New Vehicle ($50K) • Sewer Camera Van ($450K) Capital Improvements ($30K) • Concrete Apron at Wastewater Treatment Plant ($30K) System Improvements ($17.6M) • l&I Mitigation ($500K) • Valley Force Lift Station Main ($200K) • 181 Force Main & 2 Regional Lift Stations ($5M)-Multi-Year Project • Hot Taps for Force Mains ($BOK) $525 ,000 $30,002 $17 ,649 ,617 1.7% -93.6% -18.7 % Page 53 of 233 WASTEWATER DEPARTMENT System Improvements (continued) ($17.6M) • Insert-Valves ($75K) • Relocating Force Main on Scenic 98 across Point Clear Creek ($400K) • On Call Contractor Services ($200K) • Divert White Grove FM to Fairhope Ave ($100K) • Rollover -Engineering/Design for HWY 181 South Project Force Main ($819K) • Rollover -Gayfer Park Lift Station Rehab ($300K) • Rollover -Scenic 98 Regional Lift Station and Force Main ($2.8M) • Rollover -Rehab Grand Hotel Lift Station ($750K) • Rollover -Engineering/Design for New Lift Station Scenic 98 & Upgrade at Grand Hotel ($143K) • Rhor Lift Station Rehab ($750K)-Shared Cost • Magnolia Beach Apartments Lift Station Rehab ($660K) • East of the Sun Lift Station Rehab ($1.2M) • Air Scrubbers for Lift Stations ($100K) • Twin Beech Permanent Bypass Pump ($200K) • General Lift Station Upgrades ($SOOK) • Digester Aeration/Blower ($200K) • Wastewater Treatment Plant Expansion (Phase II) Engineering/Design ($1.SM) • Wastewater Treatment Plant Blowers ($1M) 9 Page 54 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1161 FROM: Hunter Simmons, Planning Director SUBJECT: Final Adoption – Ordinance – To amend Zoning Ordinance No. 1253 to zone the property of Krhut Enterprises, LLC, to R-1, Low Density Single-Family Residential District with Conditional Annexation. The property is located at the southeast corner of County Road 13 and Mosley Road and is 43.6± acres. PPIN #24484, #109974, #113514, and #234578. (Introduced at the August 24, 2026, City Council Meeting.) AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: City Council approval BACKGROUND INFORMATION: The request is for Conditional Annexation of the subject property utilizing an R-1, Low Density Single-Family Residential zoning district to allow redevelopment of the 43.6± acre site for single-family residential uses. Along with the request for annexation, the applicant has submitted voluntary conditions and restrictions that they wish to be implemented should the request be approved. As detailed in the attached Statement of Density Commitment letter and Voluntary Conditions & Use Restrictions form(see exhibits), the applicant wishes to voluntarily restrict the subject site to a maximum gross density of 1.4 units per acre (UPA), as opposed to the gross density of 2.9 units per acre as allowed by R-1. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: Page 55 of 233 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 56 of 233 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA as follows: The ordinance known as the Zoning Ordinance (No. 1253), adopted 27 June 2005, together with the Zoning Map of the City of Fairhope, be and the same hereby is changed and altered in respect to that certain property described below: After the appropriate public notice and hearing, the Planning Commission of the City of Fairhope, Alabama has forwarded a favorable recommendation, The property of Krhut Enterprises, LLC, (containing 43.6 acres, more or less) and generally located at the southeast corner of County Road 13 and Mosley Road, as described in the below legal description. Krhut Enterprises, LLC proposes a voluntary restriction limiting the maximum residential density of the property to 1.4 dwelling units per acre. A copy of the Voluntary Conditions and Use Restriction form is attached hereto as Exhibit B. PPINS # 24484, 109974, 113514, 234578 Legal Description: (Case number ZC 26.06) PARCELS B, C & D (PIN: 109974) COMMENCING AT A RAILROAD SPIKE FOUND AT THE NORTHWEST CORNER OF THE SOUTHWEST QUARTER OF SECTION 10, TOWNSHIP 6 SOUTH, RANGE 2 EAST; THENCE RUN SOUTH 90 DEGREES 00 MINUTES 00 SECONDS EAST ALONG THE NORTH LINE OF SAID SOUTHWEST QUARTER, A DISTANCE OF 40.00 FEET; THENCE RUN SOUTH 00 DEGREES 07 MINUTES 49 SECONDS WEST, A DISTANCE OF 40.00 FEET TO A ONE-HALF INCH CAPPED REBAR SET (SE CIVIL-CA 1167) AT THE INTERSECTION OF THE SOUTH RIGHT OF WAY OF MOSLEY ROAD WITH THE EAST RIGHT OF WAY OF COUNTY ROAD 83, BEING THE POINT OF BEGINNING; THENCE RUN NORTH 89 DEGREES 58 MINUTES 04 SECONDS EAST ALONG SAID SOUTH RIGHT OF WAY, A DISTANCE OF 552.00 FEET; THENCE RUN SOUTH 00 DEGREES 07 MINUTES 49 SECONDS WEST, A DISTANCE OF 400.00 FEET; THENCE RUN SOUTH 89 DEGREES 58 MINUTES 04 SECONDS WEST, A DISTANCE OF 552.00 FEET TO A POINT ON THE WEST RIGHT OF WAY OF COUNTY ROAD 83; THENCE RUN NORTH 00 DEGREES 07 MINUTES 49 SECONDS EAST ALONG SAID WEST RIGHT OF WAY, A DISTANCE OF 400.00 FEET TO THE POINT OF BEGINNING. TRACT CONTAINS 5.07 ACRES, MORE OR LESS. PARCELS 1, 2, & 4 (PIN: 234579) COMMENCING AT A RAILROAD SPIKE FOUND AT THE NORTHWEST CORNER OF THE SOUTHWEST QUARTER OF SECTION 10, TOWNSHIP 6 SOUTH, RANGE 2 EAST; THENCE RUN SOUTH 90 DEGREES 00 MINUTES 00 SECONDS EAST ALONG THE NORTH LINE OF SAID SOUTHWEST QUARTER, A DISTANCE OF 40.00 FEET; THENCE RUN SOUTH 00 DEGREES 07 MINUTES 49 SECONDS WEST, A DISTANCE OF 40.00 FEET TO A ONE-HALF INCH CAPPED REBAR SET (SE CIVIL-CA 1167) AT THE INTERSECTION OF THE SOUTH RIGHT OF WAY OF MOSLEY ROAD WITH THE EAST RIGHT OF WAY OF COUNTY ROAD 83; THENCE RUN NORTH 89 DEGREES 58 MINUTES 04 SECONDS EAST ALONG SAID SOUTH RIGHT OF WAY, A DISTANCE OF 805.88 FEET TO A ONE-HALF INCH CAPPED REBAR SET (SE CIVIL-CA 1167), BEING Page 57 of 233 Ordinance No. ____ Page -2- THE POINT OF BEGINNING; THENCE DEPARTING SAID SOUTH RIGHT OF WAY, RUN SOUTH 01 DEGREES 35 MINUTES 36 SECONDS WEST, A DISTANCE OF 531.00 FEET TO A ONE-HALF INCH CAPPED REBAR SET (SE CIVIL-CA 1167); THENCE RUN SOUTH 89 DEGREES 59 MINUTES 33 SECONDS EAST, A DISTANCE OF 497.50 FEET TO A ONE-HALF INCH CAPPED REBAR SET (SE CIVIL-CA 1167); THENCE RUN NORTH 00 DEGREES 01 MINUTES 12 SECONDS WEST, A DISTANCE OF 296.26 FEET TO A FIVE-EIGHTHS INCH CAPPED REBAR FOUND(MOORE); THENCE RUN SOUTH 85 DEGREES 04 MINUTES 03 SECONDS EAST, A DISTANCE OF 241.53 FEET TO A ONE-HALF INCH REBAR FOUND AT THE NORTHWEST CORNER OF LOT 1, PECAN RIDGE, ACCORDING TO THE PLAT THEREOF AS RECORDED IN SLIDE 2240 -B, PROBATE COURT RECORDS, BALDWIN COUNTY, ALABAMA; THENCE RUN SOUTH 00 DEGREES 15 MINUTES 10 SECONDS WEST ALONG THE WEST LINE OF SAID SUBDIVISION, A DISTANCE OF 642.02 FEET TO A ONE-HALF INCH REBAR FOUND AT THE SOUTHWEST CORNER OF LOT 6 OF SAID SUBDIVISION; THENCE RUN SOUTH 00 DEGREES 10 MINUTES 49 SECONDS WEST, A DISTANCE OF 391.03 FEET TO A ONE-HALF INCH CAPPED REBAR FOUND(KOUNTZ); THENCE RUN NORTH 89 DEGREES 51 MINUTES 27 SECONDS WEST ALONG THE NORHT LINE OF CARYA POINTE ESTATES, UNIT 2, ACCORDING TO THE PLAT THEREOF AS RECORDED IN SLIDE 1626-B, PROBATE COURT RECORDS, BALDWIN COUNTY, ALABAMA , A DISTANCE OF 1318.01 FEET; THENCE DEPARTING SAID NORTH LINE, RUN NORTH 00 DEGREES 07 MINUTES 49 SECONDS EAST, A DISTANCE OF 410.00 FEET; THENCE RUN NORTH 89 DEGREES 51 MINUTES 27 SECONDS WEST, A DISTANCE OF 210.00 FEET TO A POINT ON THE EAST RIGHT OF WAY OF COUNTY ROAD 83; THENCE RUN NORTH 00 DEGREES 07 MINUTES 49 SECONDS EAST ALONG SAID EAST RIGHT OF WAY, A DISTANCE OF 474.15 FEET; THENCE DEPARTING SAID EAST RIGHT OF WAY, RUN NORTH 89 DEGREES 58 MINUTES 04 SECONDS EAST, A DISTANCE OF 552.00 FEET; THENCE RUN NORTH 00 DEGREES 07 MINUTES 49 SECONDS EAST, A DISTANCE OF 400.00 FEET TO A POINT ON THE SOUTH RIGHT OF WAY OF MOSLEY ROAD; THENCE RUN NORTH 89 DEGREES 58 MINUTES 04 SECONDS EAST ALONG SAID SOUTH RIGHT OF WAY, A DISTANCE OF 253.88 FEET TO THE POINT OF BEGINNING. TRACT CONTAINS 30.78 ACRES, MORE OR LESS. PARCEL F (PIN:24484) COMMENCING AT A RAILROAD SPIKE FOUND AT THE NORTHWEST CORNER OF THE SOUTHWEST QUARTER OF SECTION 10, TOWNSHIP 6 SOUTH, RANGE 2 EAST; THENCE RUN SOUTH 90 DEGREES 00 MINUTES 00 SECONDS EAST ALONG THE NORTH LINE OF SAID SOUTHWEST QUARTER, A DISTANCE OF 40.00 FEET; THENCE RUN SOUTH 00 DEGREES 07 MINUTES 49 SECONDS WEST, A DISTANCE OF 40.00 FEET TO A ONE-HALF INCH CAPPED REBAR SET (SE CIVIL-CA 1167) AT THE INTERSECTION OF THE SOUTH RIGHT OF WAY OF MOSLEY ROAD WITH THE EAST RIGHT OF WAY OF COUNTY ROAD 83; THENCE RUN SOUTH 00 DEGREES 07 MINUTES 49 SECONDS WEST ALONG SAID EAST RIGHT OF WAY, A DISTANCE OF 1284.15 FEET TO A ONE-HALF INCH CAPPED REBAR SET (SE CIVIL-CA 1167), BEING THE POINT OF BEGINNING; THENCE DEPARTING SAID EAST RIGHT OF WAY, RUN SOUTH 89 DEGREES 51 MINUTES 27 SECONDS EAST, A DISTANCE OF 210.00 FEET; THENCE RUN NORTH 00 DEGREES 07 MINUTES 49 SECONDS EAST, A DISTANCE OF 410.00 FEET; THENCE RUN NORTH 89 DEGREES 51 MINUTES 27 SECONDS WEST, A DISTANCE OF 210.00 FEET TO A POINT ON THE EAST RIGHT OF WAY OF COUNTY ROAD 83; THENCE RUN SOUTH 00 DEGREES 07 MINUTES 49 SECONDS WEST ALONG SAID EAST RIGHT OF WAY, A DISTANCE OF 410.00 FEET TO THE POINT OF BEGINNING. TRACT CONTAINS 1.98 ACRES, MORE OR LESS. A map of the property to be rezoned is attached as Exhibit A. Page 58 of 233 Ordinance No. ____ Page -3- The property is hereby initially zoned R-1, Low Density Single-Family Residential District concurrent with Annexation into the City of Fairhope. Hereafter, it shall be lawful to construct on such property any structures or buildings permitted by Ordinance No. 1253 and to use said premises for any use permitted by Ordinance No. 1253. Any building or structure constructed on the property shall comply with the building laws of the City of Fairhope and any building or structure shall be approved by the Building Official of the City of Fairhope. The subject site shall be restricted to a maximum density of 1.4 units per acre per the request of the Property Owner. Severability Clause - if any part, section or subdivision of this ordinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this ordinance, which shall continue in full force and effect notwithstanding such holding. Effective Date – This ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 14TH DAY OF SEPTEMBER, 2026 ______________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 14TH DAY OF SEPTEMBER, 2026 ______________________________ Sherry Sullivan, Mayor Page 59 of 233 ST A TE OF ALABAMA COUNTY OF BALDWIN CITY OF FAIRHOPE P.O. DRAWER 429 FAIRHOPE, AL 36533 251/928-2136 PETITION FOR ANNEXATION )( )( We , the undersigned PETITIONER(S), owne r(s) of the lands in fee simple described in the attac hed EXHIBIT A , such property being w itho ut the Corporate Limits of the C ity of Fai rhope , Alabama, but being contiguous to the said Co rp orate Lim its; and such property not lying within the corporate limit s or police ju ri sdiction of a ny othe r municipality, do , by th ese presents, hereby petition the City of Fairhope , a mun ic ip al corpo ration , that sa id property be annexed into the City of Fai rhop e, Alabama. The subject land is delineated on the map attached hereto as EXHIBIT B that will be prepared by the City of Fairhope to verify property is contiguous . This petition is filed under autho ri ty of Section 1 1-42-21 , Code of Alabama, 1975 , as amended . '<Z This petition is for R-1 Zoning □ The condition of the Petition is that zoning be established as _______ _ Concurrent with Annexation. (Zo nin g Reque s t) Is this property colon y property ___ Yes ✓ No. If this property is colon y ~ro7 rty, t!Y'irhope Single Tax Office must sig n as a petitioner. M A, ~ \:"rd Ar K'rk I -tl\#J ; "'! /!M o~ ~.r Sig nature of Petitioner Print petitioner's n ame 1-o"l e~~ff.:SI!''> J,..l(!_ Sig nature of Petitioner Print petitioner's name Signature of Petitioner Print petitioner 's name Physical Address of property bein g annexed: 21380 CO RD 13 , FAIRHOPE , AL 36532 Petitioner's Cur re nt Physical A ddre ss : Petitioner 's Current Mailing Address: 11378 ST HWY 104 , FAIRHOPE , AL 36532 Telep h one umber(s): ~~-£..,___._{ __ '-/ ..... J ....... 3 __ .r.______.L[_..,..~ ...... C~------ Home Work r (" r--, r., Tax Parcel ID N umb er: 05-46-02-10-0-000-053 .000 Size of Property: 2± ac J l l MAY 2 6 LUZ6 I .l .. .JS ... ze u , oro Page 60 of 233 Petition for Annexation Page -2- I ~ a Notary Pub lic in and for said State and County , hereby ~ertifythat --=--~'-'"----.:~=---==-==--=------whose narne(s) is/are signed to the forgoing Petition and who is/are known to me , this day appeared before me and, being first duly sworn , ackn 'jl wledge that he/she/they have voluntaril y executed this Petition on this day same bears date . ,,,n, ,.,,,, ,,,. \.LE'r ,,,. \...1.... ~ .:-':_+~ ........... ~~~n under my Hand and Seal this \ \ day of , 20~, ~-~/· ,~~ ~ =:,,.I c~~;. \<P \ -r-\ ...... . ... : ~ ~ -i ~: Notary Public ; \ . BL\C ,• no. :, \ _..,. .. ~ .. \ \ ~-1••••••••••"•• ...... v:l My commiss ion exp ires \ \j D~ c5) 9\ ,,,,,srAre. ~\,,' ''''""''''' I, ______________ a otary Public in and for said State and County , hereby certify that _____________ whose name(s) is/are signed to the for g oing Petition and who is/are known to me , this day appeared before me and , being first duly sworn, acknowledge that he/she/they have voluntarily executed this Petition on this day same bears date. Given un der my Hand and Seal this ___ day of _____ , 20 __ , (Seal) otary Public My commission expires ________ _ I, ______________ a Notary Public in and for said State and County, hereby certify that _____________ whose name(s) is/are signed to the forgoing Petition and who is/are known to me, this day appeared before me and , being first duly sworn , acknowledge that he/she/they have voluntarily executed this Petition on this day same bears date. Given under my Hand and Seal this ___ day of _____ , 20 __ , (Seal) Notary Public My commission exp ires ________ _ Page 61 of 233 STATE OF ALABAMA COUNTY OF BALDWIN CITY OF FAIRHOPE P.O. DRAWER 429 FAIRHOPE, AL 36533 251/928-2136 PETITION FOR ANNEXATION )( )( We, the undersigned PETITIONER(S), owner(s) of the land s in fee s imple de scribe d in the attached EXH IBIT A, s uch property bein g without the Corporate Limits of the City of Fairhope, Alabama, but bei ng contiguous to the said Corporate Limits; and such property not lying within th e corporate limit s or police jurisdiction of any other municipality , do , by the se prese nts , hereby petition the City of Fairhope, a municipal corporation , that said property be annexed into th e C ity of Fai rhope , Alabama. The subject land is delineated on th e map attached hereto as EXHIBIT B that w ill be prepared by the City of Fairhope to ver ify property is contiguous. This petition is filed under a uthority of Section 11 -42-2 1, Co de of Alabama, 1975 , as a mend ed. 'f/ This petition is for R-1 Zoning D The condition of the Petition is that zoning be established as _______ _ Concurrent with Annexation. (Zoning Reque st) Is this property colony property ___ Yes ✓ No. If this property is colony property, the Fairhope Single Tax Office must sign as a petitioner. A"\ et\ e... H d, v-rv\d, n Signature of Petitioner Print petitioner 's name Signature of Petitioner Print petitioner 's name Signature of Petitioner Print petitioner 's n ame Physical Address of property being annexed : _N_o_K_n_o_w_n_A_d_d_r_e_ss _______ _ Petitioner 's Current Ph ys ical Address: Petitioner 's Current Ma ilin g Address : 803 OLD ROCKY RIDGE LN , BIRMINGHAM , AL 35216 Telephone Number(s): Home Work Tax Parcel ID Number: 05-46-02-10-0-000-053.001 Size of Property : 5.5± ac Page 62 of 233 Petition for Annexat ion Page -2- I, ~~ a Notary Public in and for said State an d County , hereby certify that .,.~ __ =-.,...,~ ... i~----=--=-~~=----'--"-'='-----"--whose name(s) is/are signe d to the forgoing Petition and who is/are known to me, th is day a pp eared before me a nd , being first dul y sworn, ackno t¥lrd.P-e that he /s he /they have voluntarily executed this Peti tion on this day same bears date. ,,,, m,,, ,,,'-~\.E y J ,,,,. \c;\,.. ~, ~y•• · ~4¥d er my Hand and Seal this \ \ day of ~ , 20~, ~"', d'~ ~ §),,~ea'!f1A'fJ. wi ~ ~;\ :~~-~J N -~o-ta~ry~P=u=b~li-c~~~~~~------- -d) \ VB\.,.., Q:' .. ~,:1,~•··•• .......... ~ ....,:.1 My commission ex pire s l \ \ c~\ S t>Q9 .,,,, iTATt 9' ,,,, '''''"'"'''' I, ______________ a Notary Public in a nd fo r said State and County, hereb y certify that _____________ whose name(s) is /are signed to the forgoing Petition and who is /a re known to me, this day appeared before me and, being first dul y sworn, acknowledge that he/she/they have voluntarily executed this Petition on th is day same bears date . Given und er my Hand and Seal this ___ day of ____ ~ 20 __ , (Seal) Notary Public My commission expi res ________ _ I, ______________ a Notary Public in and for said State and County , hereby cert ify that _____________ whose name(s) is /are signed to the forgoi ng Petition and who is /are known to me , this day appeared before me and, bei ng first dul y sworn, acknowledge that he /she/they have voluntarily executed this Petition on th is day same bears date. Given und er my Hand and Seal this ___ day of _____ , 20 __ , (Se al) Notary Public My commission exp ires ________ _ Page 63 of 233 STATE OF ALABAMA COUNTY OF BALDWIN CITY OFF AIRHOPE P.O. DRAWER 429 FAIRHOPE, AL 36533 251/928 -2136 PETITION FOR ANNEXATION )( )( We, the undersigned PETITIONER(S), owner(s) of the land s in fee simple described in the attached EXHIBIT A, such property being without the Corporate Limits of the City of Fairhope, Alabama, but being contiguous to the said Corporate Limits; and such property not lying within th e corporate limits or police jurisdiction of any other municipality, do , by these presents , hereby petition the City of Fairhope, a municipal corporation, that said property be annexed into the City of Fairhope , Alabama. The subj ect land is delineated on the map attached hereto as EXHIBIT B that will be prepared by the C ity of Fairhope to verify property is contiguou s . This petition is filed under authority of Section 11-42-21, Co de of Alabama, 1975 , as amended . r/ This petition is for R-1 Zoning □ The condition of the Petition is that zoning be established as _______ _ Concurrent with Annexation. (Zoning Request) Is this property colony property ___ Yes ✓ No. If this property is colony gle Tax Office must sign as a petitioner . laR.IVYJ/+-MbLJL+ Print petitioner 's name Signature of Petitioner Print petitioner 's name Si gnature of Petitioner Print petitioner's name Physical Address of property being annexed: No Known Address ---------------- Petitioner 's Current Physical Address: Telephone Number(s): Home Petitioner's Current Mailing Address: 66 BENT CREEK , HATTIESBURG , MS 39402 Work Tax Parcel ID Number: 05-46-02 -10-0-000-053.002 Size of Property: 6 .1± ac Page 64 of 233 Petition for Annexation Page -2- My commission expires __ -,_,/i_lJ---,/_1J/_----t-__ _ r, I, _____________ a Notary Public in and for said State and County, hereby certify that ____________ whose name(s) is/are signed to the forgoing Petition and who is/are known to me, this day appeared before me and, being first duly sworn, acknowledge that he/she/they have voluntarily executed this Petition on this day same bears date . Given under my Hand and Seal this ___ day of _____ 20 __ , (Seal) Notary Public My commission expires --------- I, _____________ a Notary Public in and for said State and County, hereby certify that _____________ whose name(s) is/are signed to the forgoing Petition and who is/are known to me, this day appeared before me and, being first duly sworn, acknowledge that he/she/they have voluntarily executed this Petition on this day same bears date . Given under my Hand and Seal this ___ day of ____ ~ 20 __ , (Seal) Notary Public My commission expires ________ _ Page 65 of 233 ST ATE OF ALABAMA COUNTY OF BALDWIN CITY OF FAIRHOPE P.O. DRAWER 429 FAIRHOPE, AL 36533 251/928-2136 PETITION FOR ANNEXATION )( )( We, the undersigned PETITIONER(S), owner(s) of the lands in fee simple described in the attac hed EX HIBIT A, suc h property be ing wi thout the Corporate Limits of the City of Fairhope, Alabama, but being contiguous to the said Corporate Limits; and such property not lying within the corporate limi t s or po li ce jur isdiction of a ny other municipality , do , by the se presents, here by petition the City of Fairhope , a municipal corpo ration , that sa id property be annexed into the City of Fairhope , Alabama. The subject land is delineated on the map attac hed hereto as EXHIBrT B t hat will be prepared by the C ity of Fairhope to verify pro perty is contigu ous. This petition is filed under authority of Section 11-42-21 , Code of A labama, 1975, as amended. {/ This petition is for R -1 Zoning D The condition of the Petition is that zoning be established as _______ _ Concurrent with Annexation. (Zo nin g Requ est) Is this property colony property ___ Yes ✓ No. If this property is colony pr ertY, th Fairho Single Tax Office must sign as a petitioner . FfirJ ~ KrLJ-Mt>.rJ11ji"5 M ;.r Print petitioner 's name )< ,..f L)'"'f f rJtJ;:Pri~ }.... I.-C.- Signature of Petitioner Print petitioner 's name Sig nature of Petitioner Print petitioner 's name Physical Address of property being annexed : 21400 CO RD 13 , FAIRHOPE , AL 36532 Petitioner 's Current Physical A ddr ess: Petitioner 's C urrent Ma ilin g Address: 11378 ST HWY 104 , FAIRHOPE , AL 36532 Tele phon e Number(s): d-~ / 4.J 3 ,S"LJ, 6C Home Work Tax Parcel ID Number: 05-46-02-10-0-000-053.003 Size of Property: 30± ac ------ Page 66 of 233 Petition for Annexation Page -2- I, ~ a Notary Public in and for said State and County, hereby certify that ~~ whose name(s) is/are signed to the forgoing Petition and who is/are known to me , this day appeared before me and , being first duly sworn, acknowledge that he/she/they have voluntarily executed this Petition on this day same bears date. My commission expires I, ______________ a otary Public in and for said State and County , hereby certify that _____________ whose name(s) is/are signed to the forgoing Petition and who is/are known to me, this day appeared before me and , being first duly sworn, acknowledge that he/she/they have voluntarily executed this Petition on this day same bears date. Given under my Hand and Seal this ___ day of ____ _, 20 __ , (Seal) Notary Public My commission expires ________ _ I, ______________ a Notary Pub lic in and for said State and County , hereby certify that _____________ whose name(s) is/are signed to the forgoing Petition and who is/are known to me , this day appeared before me and , being first duly sworn , acknowledge that he/she/they have voluntarily executed this Petition on this day same bears date. Given under my Hand and Seal this ___ day of ____ ~ 20 __ , (Seal) otary Public My commission expires ________ _ Page 67 of 233 Page 68 of 233 Page 69 of 233 STATEMENT OF DENSITY COMMITMENT June 16, 2026 Tower Homes, along with its land development subsidiary Grants Mill LLC, officially commits to a self-imposed density restriction for the proposed residential subdivision located at the intersection of County Rd 13 and Mosley Rd in Fairhope, Alabama. The development will maintain a maximum density of 1.4 lots per acre. This restriction will serve as a guideline for all upcoming civil engineering, site planning, and preliminary plat designs managed by SE Civil. This voluntary commitment reflects Tower Homes' goal of delivering thoughtful, lower-density neighborhoods that elevate the surrounding areas. By establishing a 1.4-acre density minimum, Tower Homes aims to mitigate potential earthwork, drainage system, and stream buffer impacts, ensuring a high-end, responsible development that benefits both future homeowners and the City of Fairhope. June 16, 2026 Signature Date Will Hightower Name Vice President Title Page 70 of 233 Planning Commission (8 Ayes)(0 Nays) voted to recommend approval of ZC 26.06 Payton Rogers Page 71 of 233 ZC 26.06 – Krhut Enterprises, LLC August 24, 2026 Page 1 of 9 SUMMARY OF REQUEST Public hearing to consider the request of the Applicant, S.E. Civil, LLC, on behalf of the Owner, Krhut Enterprises LLC., for Conditional Annexation to R -1, Low Density Single-Family Residential District for Tower Homes. The property is located at the southeast corner of County Road 13 and Mosley Road and is 43.6± acres. SITE HISTORY The subject site is currently located within Baldwin County. There have been no City of Fairhope Planning Commission or Board of Adjustment cases associated with this site. STAFF COMMENTS The applicant is requesting Conditional Annexation of the subject property utilizing an R-1, Low Density Single- Family Residential zoning district to allow redevelopment of the 43.6± acre site for single -family residential uses. Along with the request for annexation, the applicant has submitted voluntary conditions and restrictions that they wish to be implemented if the application were to be approved. As detailed in the submitted Statement of Density Commitment letter (see exhibits), the applicant wishes to voluntarily restrict the subject site to a maximum density of 1.4 units per acre (UPA). The subject site is currently located within Baldwin County jurisdiction and is composed of four (4) parcels: Parcel A & E; Parcel B, C, & D; Parcel 1, 2, & 4; and Parcel F, as labeled on the submitted boundary survey. Currently, Parcel F is zoned RSF-1, Residential Single-Family District while the remaining parcels are all zoned RA, Rural Agricultural District. To the North, the subject site abuts properties currently zoned RSF-E and RSF-2 within Baldwin County. To the East, the site abuts Pecan Ridge Subdivision which is currently zoned R-2 within the City of Fairhope. To the South, the site abuts Carye Pointe Estates which is currently zoned R -1 within city limits and to the West the subject site abuts properties that are currently zoned RA within Baldwin County. Page 72 of 233 ZC 26.06 – Krhut Enterprises, LLC August 24, 2026 Page 2 of 9 The Baldwin County Zoning Ordinance defines RSF-1 Districts as being “provided to afford the opportunity for the choice of a low-density residential environment consisting of single -family homes on large lots” and requires a minimum lot area of 30,000 square feet. As for RA Districts, the county’s Zoning Ordinance describes these districts as providing for “large, open, unsubdivided land that is vacant or is being used for agricultural, forest or other rural purposes. Low-density residential development that maintains the rural character of the district…” and requires a minimum lot area of three (3) acres. If developed under the current Baldwin County minimum lot area requirements a maximum of 17± lots could potentially be developed. However, it’s important to note that this calculation does not account for setbacks, buffering, or consideration of other necessary infrastructure which may affect the final number of potential lots. Should the conditional annexation be approved and the applicant’s request to be zoned R-1 be granted the site will come under the regulatory purview of the City of Fairhope . As such, Article III of the City of Fairhope Zoning Ordinance defines R-1 Districts as being “intended to provide choices of low-density suburban residential environment consisting of single-family homes on large parcels of land.” Additionally, Article III requires all R-1 lots to have a minimum lot area of 15,000 square feet. It should be noted that if the applicant’s request were to be approved without the voluntary conditions they propose the site could be developed with a density of 2.9 UPA. With the self-imposed condition limiting the site to a maximum density of 1.4 UPA, if approved, the total number of potential lots will be reduced by approximately half of what is allowed without the voluntary conditions . All parcels within the subject site are currently metes-and-bounds parcels and not legal lots of record. If the conditional annexation is approved, the applicant should be advised that prior to any future re-development of the site a subdivision request will be required to create legal lots of record for any new lot configurations. The subject site is designated as a Suburban Residential Place Type within the Fairhope Comprehensive Plan, a designation that generally supports single-family residential uses. As such, the proposed redevelopment of the site with single-family dwellings appears consistent with the intent of the Comprehensive Plan. The current application is a request for zoning change, and as such a development plan was not submitted nor required. However, a future development consisting of 15,000± square-foot R-1 zoned properties within a predominately residential area would be considered an appropriate zoning district for the subject site. As previously mentioned, abutting directly to the West in County jurisdiction is agriculturally zoned and utilized land (RA), while to the North there is a mix of residentially zoned and utilized parcels (RSF-E, RSF-1, and RSF- 2) with lot areas ranging from 23,000± square feet to 3-acres. However, abutting to the East and South of the subject site are two (2) existing subdivisions within Fairhope city limits that have been developed for residential uses. Lot areas within these neighborhoods range from 12,000± square feet to 24,000± square feet. Therefore, while the requested R-1 zoning classification may be more intensive than the neighboring County zoning districts, it appears to be in line with the neighboring City zoning districts as well as our Comprehensive Plan. Wetlands The Applicant did not submit a wetland delineation with the application, and one was not required for the submittal. However, it should be noted that there appear to be potential wetlands located within the subject site. A wetland delineation will be required and must be included in any future Subdivision application(s) for the site to ensure full compliance with the City of Fairhope wetland ordinance. Page 73 of 233 ZC 26.06 – Krhut Enterprises, LLC August 24, 2026 Page 3 of 9 Utilities Development of the site would require water and sewer from the City of Fairhope. Riviera Utilities will provide electricity. Citizen Comments At the time this report was drafted one (1) citizen comment was received from a Mr. Charles Everette, the owner of 309 Pecan Ridge Blvd which directly abuts the subject site to the East. Mr. Everette’s comments may be viewed in full as an attachment to this report, but his primary concerns appear to be with: 1) whether or not the subject site is held in a trust associated with the Fly Creek Watershed; 2) how any future development may affect the existing stormwater drainage of the site; and 3) how any future development may affect traffic along Mosley Road with regard to the residents of the Pecan Ridge Subdivision. Currently staff is unaware of any trust between the subject site and the Fly Creek Watershed. The applicant did not provide any documentation within their application detailing as such. According to Baldwin County Probate records the larger parcel within the subject site (Parcel 1, 2, & 4) which directly abuts Pecan Ridge, has been owned by Krhut Enterprises, LLC since at least 2001. In regard to the Citizen’s stormwater drainage concerns, rezoning applications do not require a drainage plan as drainage needs are often not known until the Subdivision review phase of this type of development. However, as is required by the Fairhope Subdivision Regulations a stormwater drainage plan and assessment illustrating full compliance with the Subdivision Regulations must be included with any future subdivision applications and shall be made available to the public prior to any such request going before the Planning Commission. Similarly, a traffic study was not provided and is not required with a rezoning application due to the fact that potential traffic impacts cannot be assessed properly until items such as the total number of lots and accesses have been determined during the Subdivision review process. However, any future development of the subject site will require full compliance with the Subdivision Regulations as it relates to traffic requirements, and any documentation shall be made available to the public prior to any such request going before the Planning Commission. Page 74 of 233 ZC 26.06 – Krhut Enterprises, LLC August 24, 2026 Page 4 of 9 REZONING CONSIDERATIONS Standards of Review: The Zoning Ordinance and its associated zoning map are derived from long-range comprehensive planning studies intended to promote orderly, desirable development. Casual or unsupported amendments to the Zoning Ordinance can undermine this purpose. Therefore, rezoning requests are evaluated according to the following criteria: 1. Compliance with the Comprehensive Plan; 2. Compliance with the standards, goals, and intent of this ordinance; 3. The character of the surrounding property, including any pending development activity; 4. Adequacy of public infrastructure to support the proposed development; 5. Impacts on natural resources, including existing conditions and ongoing post-development conditions; 6. Compliance with other laws and regulations of the City; 7. Compliance with other applicable laws and regulations of other jurisdictions; 8. Impacts on adjacent property including noise, traffic, visible intrusions, potential physical impacts, and property values; and 9. Impacts on the surrounding neighborhood including noise, traffic, visible intrusions, potential physical impacts, and property values. Recommendation: Staff recommends APPROVAL of ZC 26.06 – Krhut Enterprises, LLC, request for Conditional Annexation to R- 1, Low Density Single-Family Residential District with the following conditions: 1. The subject site shall be restricted to a maximum density of 1.4 units per acre Page 75 of 233 EXHIBITS ZC 26.06 – Krhut Enterprises, LLC August 24, 2026 Page 5 of 9 Excerpt from Table 3-2: Dimension Table – Lots and Principle Structure Dimension District or Use Min. Lot Area / Allowed Units Per Acre (UPA) Min. Lot Width Front Setback Rear Setback Side Setback Street Side Setback Max. Total Lot Coverage by All Structures Max. Height R/A 3 acres/ - 198’ 75’ 75’ 25’ 50’ none 30’ R-1 15,000 s.f./ - 100’ 40’ 35’ 10’ b 20’ 40% 30’ a R-1a 40,000 s.f./ - 120’ 30’ 30’ 10’ b 20’ 25% 35’ R-1b 30,000 s.f./ - 100’ 30’ 30’ 10’ b 20’ 25% 35’ R-1c 20,000 s.f./ - 80’ 30’ 30’ 10’ b 20’ 25% 35’ Page 76 of 233 EXHIBITS ZC 26.06 – Krhut Enterprises, LLC August 24, 2026 Page 6 of 9 Excerpt from Table 3-1 Use Table Zoning Districts R-1 (a, b, c) Zoning Districts R-1 (a, b, c) Use Categories / Specific Uses Use Categories / Specific Uses Dwelling Service Single-Family ● Convalescent or Nursing Home ○ Two-family Clinic ○ Townhouse Outdoor Recreation Facility ○ Patio Home Day Care ○ Multiple-family / Apartment General Personal Services Manufactured Home Mortuary or Funeral Home Mixed-use Automobile Repair Accessory Dwelling Indoor Recreation Estate Dry Cleaner / Laundry Civic Personal Storage Elementary School ● Bed & Breakfast Secondary School ● Hotel / Motel Education Facility ● Boarding House or Dormitory Library ● Recreational Vehicle Park Place of Worship Restaurant Cemetery ○ Bar Hospital Entertainment Venue Public Open Space ● Marina Common Open Space ● Kennel or Animal Hospital Community Center or Club ○ Warehouse Public Utility ○ Junk Yard or Salvage Yard Office Manufacturing General Limited Professional Light Home Occupation э General Retail Food Processing Grocery Rural Convenience Store Agriculture General Merchandise Rural Market Shopping Center Plant Nursery Automobile Service Station Outdoor Sales Limited Outdoor Sales Lot Garden Center ● = Allowed By-Right Э = Special Conditions ○ = On Appeal Page 77 of 233 EXHIBITS ZC 26.06 – Krhut Enterprises, LLC August 24, 2026 Page 7 of 9 Boundary Survey Page 78 of 233 EXHIBITS ZC 26.06 – Krhut Enterprises, LLC August 24, 2026 Page 8 of 9 Page 79 of 233 EXHIBITS ZC 26.06 – Krhut Enterprises, LLC August 24, 2026 Page 9 of 9 Page 80 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1164 FROM: Jack Burrell, Councilmember Lisa Hanks, City Clerk SUBJECT: The FY2027 Airport Improvement Program (AIP) Grant, Airport Infrastructure Grant (AIG), and Alabama Department of Transportation (ALDOT) 50/50 Grant for H.L. “Sonny” Callahan Airport (KCQF). AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: That the City Council adopts a resolution authorizes submission of Pre-Application for FY2027 Airport Improvement Program Grant, Airport Infrastructure Grant, and Alabama Department of Transportation 50/50 Grant for H.L. “Sonny” Callahan Airport (KCQF). BACKGROUND INFORMATION: WHEREAS, the City of Fairhope, Alabama, as the designated Sponsor for H. L. “Sonny” Callahan Airport (KCQF) (“the Airport”) intends to apply for Federal and State matching funds for Airport Improvement Program (AIP) grants, an Airport Infrastructure Grant (AIG), and an Alabama Department of Transportation 50/50 Grant (ALDOT 50/50) during fiscal year 2027; and WHEREAS, the overall scope of the grants is expected to include the rehabilitation of Taxiway A (AIP), construction of the East-West Access Road (East Terminal Area) Phase II (ALDOT 50/50), and Land Reimbursement (AIP & AIG) at H.L. “Sonny” Callahan Airport (KCQF); and WHEREAS, the submittal of the pre-application is necessary and required in order to pursue the grants, if awarded.; and Page 81 of 233 NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Fairhope, Alabama as follows: That the City of Fairhope is authorized to make pre-application for Federal assistance (FAA) and State assistance (ALDOT) for FY2027 projects at H.L. “Sonny” Callahan Airport, to include the following: a. Rehabilitate Taxiway A (AIP); b. Construct East-West Access Road (East Terminal Area) – Phase II (ALDOT 50/50) c. Land Acquisition — Reimbursement (AIP) BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 82 of 233 RESOLUTION NO. __ A RESOLUTION TO AUTHORIZE SUBMISSION OF GRANT PRE-APPLICATIONS FOR FY2027 AIRPORT IMPROVEMENT PROGRAM AND ALDOT GRANT PROJECT FUNDING FOR H. L. “SONNY” CALLAHAN AIRPORT WHEREAS, the City of Fairhope, Alabama, as the designated Sponsor for H. L. “Sonny” Callahan Airport (KCQF) (“the Airport”) intends to apply for Federal and State matching funds for Airport Improvement Program (AIP) grants, an Airport Infrastructure Grant (AIG), and an Alabama Department of Transportation 50/50 Grant (ALDOT 50/50) during fiscal year 2027; and WHEREAS, the overall scope of the grants is expected to include the rehabilitation of Taxiway A (AIP), construction of the East-West Access Road (East Terminal Area) Phase II (ALDOT 50/50), and Land Reimbursement (AIP & AIG) at H.L. “Sonny” Callahan Airport (KCQF); and WHEREAS, the submittal of the pre-application is necessary and required in order to pursue the grants, if awarded.; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Fairhope, Alabama as follows: 1. That the City of Fairhope is authorized to make pre-application for Federal assistance (FAA) and State assistance (ALDOT) for FY2027 projects at H.L. “Sonny” Callahan Airport, to include the following: a. Rehabilitate Taxiway A (AIP); b. Construct East-West Access Road (East Terminal Area) – Phase II (ALDOT 50/50) c. Land Acquisition — Reimbursement (AIP) 2. That the application be submitted for and on behalf of the City of Fairhope by its Mayor, as designated by the City Council, who is authorized by this Resolution to sign the application and any related forms or documents on behalf of the City of Fairhope. 3. That the final grant agreement, if AIP, AIG, or ALDOT funds are awarded based on the pre- application, shall remain subject to the approval of the City Council. ADOPTED THIS 14TH DAY OF SEPTEMBER, 2026 ____________________________________ James Reid Conyers, Jr., Council President City of Fairhope, Alabama ATTEST: _________________________________ Lisa A. Hanks, MMC City Clerk Page 83 of 233 RESOLUTION TO AUTHORIZE SUBMISSION OF PRE-APPLICATIONS FOR FAA AND ALDOT GRANT PROGRAMS BE IT HEREBY RESOLVED by Fairhope Airport Authority in open meeting on , 2026 as follows 1. That Fairhope Airport Authority does hereby authorize Volkert, Inc. to prepare and submit pre- applications for the following grants for infrastructure development at H.L. “Sonny” Callahan Airport for Fiscal Year 2027: a. Airport Improvement Program (AIP) – Rehabilitation of Taxiway A b. Airport Improvement Program (AIP) – Land Reimbursement c. Airport Infrastructure Grant (AIG) – Land Reimbursement d. ALDOT 50/50 Matching Grant (ALDOT 50/50) - Construct East-West Access Road (East Terminal Area) – Phase II 2. That it is in the best interest of the Airport and the Airport’s users, patrons, operators, and the public to pursue the maintenance and improvements offered by the foregoing grant opportunities. 3. That the Board Chairman, on behalf of the Authority, is hereby authorized to execute all pre- applications or other documents which are necessary to allow for the submittal of the pre- applications for the foregoing infrastructure projects. 4. That final authority for the approval of submission of the foregoing pre-applications remains subject to approval by the City of Fairhope, as Airport Sponsor, through the Fairhope City Council. ADOPTED IN OPEN MEETING THIS DAY OF , 2026 ________________________________ PEL HENRY Board Chairman ATTEST: ________________________ September 8 September8th JORDAN STRINGFELLOW, P.E. Airport Consultant Page 84 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1181 FROM: Jack Burrell, Councilmember SUBJECT: AGENDA DATE: RECOMMENDED ACTION: BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget GRANT: Page 85 of 233 LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Treasury to increase Project No.: 2026PWD007 budget in Project Ledger from 001350-50475-120. Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 86 of 233 RESOLUTION NO. ______ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope awards Request for Qualifications (RFQ) for the Fairhope Roundabouts Public Art Installation to Maxwell Emcays for the roundabout at Veterans Drive with cost of construction $115,000.00; and to Nelson Grice for the roundabout at County Road 13 and County Road 32 with cost of construction $117,300.00; and authorizes Mayor Sullivan to execute a contract with each artist to complete construction and installation of their art design in selected Fairhope roundabouts. DULY ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 87 of 233 Committee on Public Art Recommendations for Roundabout Art Purchase The Committee on Public Art (COPA) met on August 6, 2026, with Mayor Sullivan and 2 members of the Fairhope City Council to hear presentations from four artists selected by COPA as finalists for the roundabout art selection. Committee members in attendance were Lynn Yonge (Chairman), Jimmy Prestwood, Bryant Whelan, Hannah Legg, Ryan Baker, and Dr. Barry Booth. Along with Mayor Sullivan, also present were Councilmembers Jack Burrell and Joshua Gammon. Selection Process Beginning on February 15, 2026, COPA used the Call for Entry (or CaFE′) Website to list a national Request for Qualifications (RFQ) for the Fairhope Roundabouts. In the RFQ, we specified our budget and that artists must have a solid connection to our area or live in AL, MS, or FL. We closed the RFQ on March 18, 2026 with 70 applications. Of those 70, we narrowed the field to 34 applicants that were able to meet our local connection requirements. The artists provided the committee with up to 10 images of their existing work and a personal statement about their interest in our project along with a CV. Those images helped us decide who could create artwork that would resonate with our City. Members of COPA then individually reviewed the 34 applications online using the CaFE′ website. We scored the applicant from 1-7. The website automatically averaged the scores and ranked the artist from highest to lowest. At our COPA meeting on April 2, 2026, we reviewed those scores and elected to invite the top 12 artists to submit a proposal for the next round of judging. These semifinalists were asked to submit a detailed Request for Proposal (RFP) for the roundabouts. Each was provided a $500 stipend. The Committee met again on June 10, 2026 to narrow the list of semifinalist applicants to 4 finalists. These finalists were provided with a $1,000 stipend to present a model of their work, in person, to COPA, the Mayor, and two members of the City Council. Funding for the stipends in each round was generously provided by a portion of the donation from Lucy McVay. The Eastern Shore Art Center handled the disbursements. Final Selection Each artist was allocated 45 minutes for their presentation in the Mayor’s conference room. Each presentation was followed by a committee discussion. After the presentations were complete, there was further discussion and a vote was taken. Page 88 of 233 The finalists selected for the roundabout public art installation were: Maxwell Emcays for the roundabout at Veterans Drive. Cost of construction $115,000. Nelson Grice was selected for the roundabout at County Road 13 and County Road 32. Cost of construction $117,300. We respectfully request the City of Fairhope move forward with awarding these two excellent artists with a contract to complete construction and installation of their art design in the selected Fairhope roundabouts. COPA will continue to provide assistance, when needed, to complete the art installations. Thank you for the opportunity to serve our City during this interesting and challenging process. Respectfully submitted, Lynn E. Yonge, MD Page 89 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1179 FROM: Richard Johnson, City Engineer SUBJECT: An Intergovernmental Roadway Construction Agreement between the Baldwin County Commission and the City of Fairhope, Alabama certain roadway improvements, including constructing a roundabout at the intersection of Founders Drive and Boothe Road, geometric and signal improvements to the intersections of US 98 and Twin Beech Road, and installing various pedestrian improvements within the project limits as depicted on Exhibits A, B, & C. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: That the City Council adopts a resolution that Mayor Sherry Sullivan is hereby authorized to execute an Intergovernmental Roadway Construction Agreement between the Baldwin County Commission and the City of Fairhope, Alabama certain roadway improvements, including constructing a roundabout at the intersection of Founders Drive and Boothe Road, geometric and signal improvements to the intersections of US 98 and Twin Beech Road, and installing various pedestrian improvements within the project limits as depicted on Exhibits A, B, & C. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: Page 90 of 233 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 91 of 233 RESOLUTION NO. ______ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute an Intergovernmental Roadway Construction Agreement between the Baldwin County Commission and the City of Fairhope, Alabama certain roadway improvements, including constructing a roundabout at the intersection of Founders Drive and Boothe Road, geometric and signal improvements to the intersections of US 98 and Twin Beech Road, and installing various pedestrian improvements within the project limits as depicted on Exhibits A, B, & C. ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 92 of 233 #1168535 INTERGOVERNMENTAL ROADWAY CONSTRUCTION AGREEMENT This INTERGOVERNMENTAL ROADWAY CONSTRUCTION AGREEMENT (this “Agreement”) is made and entered into this the day of ____________________, 2026 (the “Effective Date”), by and among the Baldwin County Commission (the “County”) and the City of Fairhope (the “City”), these individual entities collectively referred to herein as the “Parties”. RECITALS WHEREAS, the County is the duly formed governing body in and for Baldwin County, Alabama, and the City is an incorporated municipality of the State of Alabama; and WHEREAS, the County and the City are authorized under Alabama law to control, manage, supervise, regulate, repair, maintain, and improve certain public roads or rights-of-way inside their respective jurisdictions; and WHEREAS, the Parties have determined that certain roadway improvements, including constructing a roundabout at the intersection of Founders Drive and Boothe Road, geometric and signal improvements to the intersections of US 98 and Twin Beech Road, and installing various pedestrian improvements within the project limits as depicted on Exhibits A, B, & C hereto (the “Project”), are necessary to (i) improve road access for the citizens and residents of the City and the County, and (ii) promote the safety, convenience, order, prosperity and welfare of the citizens and residents of the City and the County; and WHEREAS, the Parties wish to set forth their mutual agreements and understandings regarding the construction and funding for such improvements. NOW, THEREFORE, in consideration of the respective promises and covenants contained herein and for other good and valuable consideration, the receipt, adequacy, and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: The Project The City’s Obligations Page 93 of 233 2 #1168535 (b) The County’s Obligations. Subject to the terms and limitations herein, the County shall contribute funding equal to one-half (50%) of the total costs, fees, and expenses of the Project, including all costs incurred for right-of-way acquisition, design, utility relocations, permitting, construction, engineering, and inspections (the “County Contribution”). The County Contribution shall be paid to the City within thirty (30) days following the receipt of an invoice from the City. (c) Availability of Funds. i. Notwithstanding the foregoing, if the total estimated cost of the Project exceeds $5,000,000 the City shall have no obligation to enter into such contract, and the County shall have no obligation to provide the County Contribution. ii. Notwithstanding the foregoing, if the City or the County elect to terminate the project before commencement of construction, neither the City nor the County shall have any further obligations but will split all costs up to the date of termination. 2. Representations. (a) Representations of the City. The City represents and covenants as follows: i. The City has the full power and authority to enter into this Agreement and to carry out its respective obligations hereunder. ii. There is no action or proceeding pending or, insofar as the City knows, threatened against the City which could impact upon the City’s right, power, and authority to enter into this Agreement or to otherwise carry out its obligations hereunder. iii. The bids, permits, contracts, right of way acquisitions, designs, engineering and other activities under this Agreement shall be performed or contracted by the City in compliance with all applicable laws, rules, and regulations. (b) Representations of the County. The County represents and covenants as follows: i. The County has the full power and authority to enter into this Agreement and to carry out its respective obligations hereunder. ii. There is no action or proceeding pending or, insofar as the County knows, threatened against the County which could impact upon the County’s right, power, and authority to enter into this Agreement or to otherwise carry out its obligations hereunder. Page 94 of 233 3 #1168535 iii. The County’s performance under this Agreement shall be in compliance with all applicable laws, rules, and regulations. 3. Term. The term of this Agreement shall commence on the Effective Date and shall continue in full force and effect until terminated by mutual agreement of the Parties or until the last of the obligations hereunder has expired. Provided, however, that under no circumstances shall the term of this Agreement exceed three (3) years. 4. Relationship of the Parties. In making and performing this Agreement, the Parties are acting and shall act as independent contractors. Neither the City, nor the County is, nor will either be deemed to be, an agent, legal representative, joint venturer, or partner of the other for any purpose. Except as expressly permitted hereunder, neither the City, nor the County will be entitled to (a) enter into any contracts in the name of or on behalf of the other, (b) pledge the credit of the other in any way or hold itself or themselves out as having authority to do so, or (c) make commitments or incur any charges or expenses for or in the name of the other. Neither the City’s, nor the County’s personnel are, nor shall they be deemed to be at any time during the term of this Agreement, employees of the other. Except as specifically set forth above with respect to the costs, fees or expenses of the respective Project, each Party shall each be responsible for its own costs incurred, whether internally or for its outside legal counsel, consultants and advisors, in conjunction with this Agreement. 5. Force Majeure. No Party shall be liable for any default or delay in performance of its obligations hereunder, to the extent such default or delay is attributable to events beyond the reasonable control of such Party, including without limitation acts of God, acts of public enemies, epidemics, floods, fires, strikes or other serious labor disputes, civil disturbances, and earthquake conditions; provided, however, that the Party subject to any such event shall use its commercially reasonable efforts to overcome the event as soon as is reasonably practicable and to continue its performance as required hereunder. Performance times shall be considered extended for a period of time equivalent to the time lost due to such an event. 6. Further Assurances. The Parties shall and shall cause their respective affiliates to take all appropriate action and execute or cause to be executed all documents of any kind which may be reasonably necessary or advisable to carry out any of the provisions hereof , including without limitation any instruments necessary to accomplish the City’s ownership and maintenance of all portions of the Project improvements located within the corporate limits of the City, including without limitation roadways, drainage, pedestrian pathways, lighting, and other right-of-way improvements. 7. Amendment. No amendment, modification, or supplement of any provision of this Agreement or any exhibit hereto will be valid or effective unless made in writing and signed by the duly authorized representatives of the Parties. 8. Governing Law. This Agreement shall be governed by and performed in accordance with the laws of the State of Alabama. The Parties agree that venue concerning any dispute regarding the terms or enforcement of this Agreement shall only be in the State Courts of Alabama in Baldwin County. Page 95 of 233 4 #1168535 9. Severability. Any of the provisions of this Agreement determined to be invalid or unenforceable shall be ineffective to the extent of such invalidity or unenforceability without rendering invalid or unenforceable the remaining provisions hereof or affecting the validity or enforceability of any of the provisions of this Agreement. 10. Negotiated Agreement. The Parties each hereby acknowledge that the terms and language of this Agreement were the result of negotiations among the Parties and, as a result, there shall be no presumption that any ambiguities in this Agreement shall be resolved against any particular Party. Any controversy over construction of this Agreement shall be decided without regard to events of authorship or negotiation. 11. Counterparts; Electronic Signature. This Agreement may be executed in any number of counterparts, each of which shall be considered an original and all of which together shall constitute one and the same instrument. Transmission of images of signed signature pages by facsimile, email or other electronic means shall have the same effect as the delivery of manually signed documents. 12. Changes in Scope. Neither Party may modify the scope of the Project, as reflected in Exhibit A, without written authorization from both Parties. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed as of the day and year first above written. [Remainder of Page Intentionally Left Blank] [Signature Page to Follow] Page 96 of 233 5 #1168535 [Signature Page to Intergovernmental Roadway Construction Agreement] BALDWIN COUNTY COMMISSION, BALDWIN COUNTY, ALABAMA By: James E. Ball, Chairman Baldwin County Commission ATTEST: Roger H. Rendleman County Administrator Page 97 of 233 6 #1168535 [Signature Page to Intergovernmental Roadway Construction Agreement] CITY OF FAIRHOPE, ALABAMA By: Sherry Sullivan, Mayor ATTEST: Lisa A. Hanks, MMC City Clerk Page 98 of 233 7 #1168535 Page 99 of 233 EXHIBIT A - Conceptual - Not for Construction Page 100 of 233 EXHIBIT B - Conceptual - Not for Construction Page 101 of 233 EXHIBIT C - Conceptual - Not for Construction Page 102 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1201 FROM: Richard Johnson, City Engineer SUBJECT: City Engineer, Richard Johnson, has requested Change Order No. 1 for the contract with American Contractors Indemnity Company and Fairhope Building Company (FBC) for the J.M. Nature Center Remodel. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: To approve Change Order No. 1 for the J.M. Nature Center Remodel with American Contractors Indemnity Company and Fairhope Building Company (FBC) and authorize the Mayor to execute the Change Order No. 1 for $18,678.27. The new contract total will be $254,753.27. The Surety Company is responsible for all contract pricing except for Change Order No. 1. Authorize Treasurer to transfer $18,678.27 from General Fund to Capital Projects Fund in FY2026 Budget. BACKGROUND INFORMATION: This change order request is based on a simple code requirement issue. The original contractor was terminated for failure to satisfactorily perform the work in accordance with contract requirements. A claim was subsequently filed with the contractor's surety, which resulted in the City being compensated for the documented incomplete, deficient, and non-compliant work identified by the Architect. The new back porch ingress/egress stairway was completed early in the project and passed all early framing inspections. There were no noted deficiencies at the time of the original GC’s termination. Fairhope Building Company was subsequently engaged through the surety completion process and has substantially completed the remaining contract work assigned under its agreement with the City. Upon calling for final building inspection it has been determined that the tread run does not meet commercial code of 11” clear. Thus, the C.O. cannot be issued. The stairs were not included in the surety’s demand for performance due to no noted deficiencies with the stairway. The Change Order No. 1 cost is Eighteen Thousand Six Hundred Seventy-Eight Dollars and Twenty-Seven Cents ($18,678.27). This change order will bring the total contract cost to Two Hundred Fifty-Four Thousand Seven hundred Fifty-Three Dollars and Twenty-Seven Cents ($254,753.27). This represents a contract change of 8%. The Surety Company is responsible for all contract pricing except for the Change Order No. 1. Page 103 of 233 Previous Council Action: The contract award for Resolution No. 5734-26 for a Settlement & Tender Agreement with American Contractors Indemnity Company (Surety) for the J.M. Nature Center Remodel was approved on February 9, 2026, which settled the claim with J. Payne Organization involving Bid No. 24-053-2024-PWI-010. It authorized the Surety to issue a Contract with Fairhope Building Company to complete the JMNC Building Project, authorized the City Treasurer to tender (release) unspent funds for the project, and allocated additional project funding of $39,510.00 (not to exceed) to cover an unexpected change order. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55892 John Martin Nature Center $0.00 $18,678.27 ($18,678.27) Project No.: 2024PWI010 Authorize Treasurer to transfer $18,678.27 from General Fund to Capital Projects Fund in FY2026 Budget to cover additional expense. GRANT: N/A LEGAL IMPACT: City Legal Counsel has reviewed the circumstances and concurs with the proposed approach. FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 104 of 233 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for Resolution No. 5734-26 with American Contractors Indemnity Company (Surety) and Fairhope Building Company (Contractor) for the J.M. Nature Center Remodel with a cost of $18,678.27; and to award Change Order No. 1 to Fairhope Building Company (FBC). The new contract total will be $254,753.27. The Surety Company is responsible for all contract pricing except for the Change Order No. 1. [2) Treasure to transfer $18,678.27 from General Fund to Capital Projects Fund in FY2026 Budget. DULY ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 105 of 233 CHANGE CITY OF FAIRHOPE ORDER REQUEST OWNER: CITY OF FAIRHOPE ARCHITECT/ENGINEER: CONTRACTOR: PROJECT: CHANGE ORDER REQUEST NO. Rebecca Dunn Bryant, AIA, Watershed Fairhope Building Company (FBC) Bid # 24-053-2024-PWI-10 J.M. Nature Center Remodel #1 DATE: September 4, 2026 1.DESCRIPTION OF CHANGE: This change order request is based on a simple code requirement issue. The original contractor was terminated for failure to satisfactorily perform the work in accordance with contract requirements. A claim was subsequently filed with the contractor's surety, which resulted in the City being compensated for the documented incomplete, deficient, and non-compliant work identified by the Architect. The new back porch ingress/egress stairway was completed early in the project and passed all early framing inspections. There were no noted deficiencies at the time of the original GC’s termination. Fairhope Building Company was subsequently engaged through the surety completion process and has substantially completed the remaining contract work assigned under its agreement with the City. Upon calling for final building inspection it has been determined that the tread run does not meet commercial code of 11” clear. Thus, the C.O. cannot be issued. The stairs were not included in the surety’s demand for performance due to no noted deficiencies with the stairway. 2.CHANGE ORDER COSTS: $18,678.27 Proposal Attached See Attached Proposal Cost Estimated/Proposal Required Item Quantity Material Unit Price Labor (Hours) Labor Unit Price Sub-Total Cost a.See attached Proposal Sum $18,678.27 Inc. Inc. $18,678.27 b. TOTAL: *If more than 2 items, provide attachments. 3.INSTITUTED BY: Rebecca Dunn Bryant, AIA, Project Architect; Richard D. Johnson, PE (Project Manager & Owner’s Representative); Chief Building Official and Contractor: Fairhope Building Company 4.JUSTIFICATION OF NEED: During final building inspection, it was determined that the exterior porch stairway does not satisfy the applicable commercial building code requirement for minimum tread depth. As a result, a Certificate of Occupancy cannot be issued until the deficiency is corrected. The condition predates Fairhope Building Company's involvement and was not included within the surety completion scope of work. Reconstruction of the stairway is therefore necessary to achieve code compliance, obtain a Certificate of Occupancy, and place the facility into public service. City Legal Counsel has reviewed the circumstances and concurs with the proposed approach. Page 106 of 233 5.JUSTIFICATION OF CHANGE ORDER VERSUS COMPETITIVE BIDDING: Competitive bidding is not required because the proposed change order represents an 8.0% increase to the (FBC) contract amount, which is below the 10% threshold established under applicable Alabama public works requirements. Furthermore, the work is directly related to and integrated with the ongoing project and is necessary to achieve project completion and occupancy. 6.COSTS REVIEW: Although the cost of the corrective work is significant, the existing stair configuration cannot be modified through minor adjustments. Achieving code compliance requires demolition of the existing stair assembly and construction of a new stair system meeting applicable commercial code requirements. Due to the revised geometry of the stairway, only limited materials may be reused. The Architect and City Engineer have reviewed the proposal and determined the pricing to be reasonable for the scope of work required. 7.THIS CHANGE ORDER IS SUBMITTED FOR REVIEW AND APPROVAL AND IS CLASSIFIED AS THE FOLLOWING TYPE: Minor change of a total monetary value less than required for competitive bidding. Changes for matters relatively minor and incidental to the original contract necessitated by unforeseeable circumstances arising during the course of work. Emergencies arising during the course of work. Change or alternates provided for in the original bidding where there is no difference in price of the Change Order from the original best bid on the Alternate. Change of relatively minor terms not contemplated when the plans and specifications were prepared and the Project was bid and which are in the public interest and do not exceed 10% of the Contract Price. 8.EXTENSION OF TIME REQUESTED: SCHEDULE IMPACT - 15 days. RECOMMENDED: APPROVED: BY: See Attached Recommendation Email BY: See Attached Proposal Project Architect Contractor BY: N/A BY: N/A Utility Representative OWNER’s Legal Advisor BY: OWNER’s Authorized Representative X X Page 107 of 233 Fairhope Building Company 116 Fairhope Avenue Fairhope, Alabama 36532 Phone: 2516525060 Project: 26-GC05 - John Martin Nature Center 22430 Main Street Fairhope, Alabama 36532 Prime Contract Potential Change Order #001: Exterior Porch Stair Rework TO: City of Fairhope PO Box 429 Fairhope, Alabama 36533 FROM: Fairhope Building Company 116 Fairhope Avenue Fairhope, Alabama 36532 PCO NUMBER/REVISION: 001 / 0 CONTRACT:1 - John Martin Nature Center REQUEST RECEIVED FROM: Richard Johnson (City of Fairhope)CREATED BY: Lane Otto (Fairhope Building Company) STATUS: Pending - In Review CREATED DATE: 9/3/2026 REFERENCE:PRIME CONTRACT CHANGE ORDER: FIELD CHANGE: Yes LOCATION: ACCOUNTING METHOD: Amount Based SCHEDULE IMPACT: 15 days PAID IN FULL: No EXECUTED:No SIGNED CHANGE ORDER RECEIVED DATE: TOTAL AMOUNT: $18,678.27 POTENTIAL CHANGE ORDER TITLE: Exterior Porch Stair Rework CHANGE REASON: Existing Condition POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows) Exterior Porch Stair Rework Demolish existing stairs, reframe to accomodate code compliant steps and railings. Reuse existing trex steps. ATTACHMENTS: #Budget Code Description Amount 1 Disassemble & Reframe (Labor)$4,000.00 2 Additional Trex Steps & Framing Material $1,850.00 3 Install Cable Railing $3,000.00 4 05-600.S Metal Railings New Railing & Cabling Material $2,641.97 5 09-700.S Painting Paint new framing $2,250.00 6 Misc. GC's & GR's $1,000.00 7 Material Contingency $1,500.00 Subtotal:$16,241.97 Profit (15.00% ):$2,436.30 Grand Total:$18,678.27 Rebecca Bryant (Watershed)City of Fairhope Fairhope Building Company PO Box 429 116 Fairhope Avenue Fairhope, Alabama 36533 Fairhope, Alabama 36532 ProcoreArchitectSignHere ProcoreArchitectSignedDate ProcoreOwnerSignHere ProcoreOwnerSignedDate ProcoreGeneralContractorSignHere ProcoreGeneralContractorSignedDate SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE Fairhope Building Company Page 1 of 1 Printed On: 9/3/2026 02:13 PM PDT PCO #001 Page 108 of 233 Page 109 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1199 FROM: Richard Johnson, City Engineer Nicole Love, Grants Coordinator SUBJECT: The City Engineer, Richard Johnson, is requesting to hire a qualified professional engineering firm to perform beach monitoring at Magnolia Beach as a condition of the project grant and the US Army Corp of Engineers permit. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: To approve the selection of Goodwyn Mills Cawood by the Mayor for RFQ PS26-036 Professional Engineering Services for Coastal Engineering Services for Beach Monitoring at Magnolia Beach as a condition of the project grant and the US Army Corp of Engineers permit, and authorize the Mayor to negotiate the not-to-exceed cost to be approved by City Council. BACKGROUND INFORMATION: The City recently completed the Magnolia Beach shoreline stabilization and nourishment project, which included construction of an offshore segmented breakwater system and beach restoration. The project was funded through the Gulf of Mexico Energy Security Act (GOMESA) program and was designed to provide long-term shoreline stability, resilient infrastructure protection, and enhanced public recreational use. As a condition of the project grant and U.S. Army Corps of Engineers permit, the City is required to perform three years of post-construction monitoring. GMC Proposal - Magnolia Beach Monitoring Sep 2 2026 provides a scope of services from Goodwyn Mills Cawood (GMC), the project's coastal engineering consultant, to complete the required monitoring program. The proposed monitoring will include annual beach profile surveys and performance assessments in 2027, 2028, and 2029. Survey data will document shoreline position, beach elevations, and sand volume changes, and will be used to prepare annual monitoring reports required for regulatory compliance. The data will also provide valuable baseline information for evaluating storm-related damages should future storm events occur. Page 110 of 233 Mayor Sullivan has selected Goodwyns Mills Cawood for this project. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55760 Magnolia Beach Improvements TBD TBD TBD GRANT: GOMESA LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 111 of 233 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26-036) for the Coastal Engineering Services for Beach Monitoring – Magnolia Beach to Goodwyn Mills Cawood; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 14TH DAY OF SEPTEMBER, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 112 of 233 Sherry Sullivan Mayor Council Members: Andrea F. Booth Jack Burrell, ACMO Jimmy Conyers Joshua N. Gammon Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech Treasurer 61 North Section St. PO Box 429 Fairhope, AL 36533 251-928-2136 (p) MEMO To: Lisa Hanks, City Clerk Kim Creech, Treasurer From: ______________________________ Erin Wolfe, Purchasing Manager Date: September 3, 2026 Re: RFQ PS26-036 Professional Engineer – Coastal Engineering Services for Beach Monitoring – Magnolia Beach The City Engineer, Richard Johnson is requesting the hiring of a professional engineer for RFQ PS26-036 Professional Engineer – Coastal Engineering Services for Beach Monitoring – Magnolia Beach. Per our Procedure for Procuring Professional Services, Richard Johnson and I are providing firms for the Mayor to select from for the work. The work to be performed is to include the following Scope of Services: •Annual beach profile elevation surveys •Annual beach monitoring report to include: Description and history of the project; low-altitude aerial imagery; Documentation of shoreline position; Documentation of sand volumes; Narrative summarizing project performance; Elevation profile data for each transect including pre-project, post-project, and annual monitoring data. Please move this procurement of professional services forward to the Mayor for the selection of a professional service provider. The short list is: _____________ ___________ Goodwyn Mills Cawood _______________ __________ _ None. Submit another list Cc: file, Richard Johnson, Mayor Sherry Sullivan Sherry Sullivan (Sep 3, 2026 10:33:25 CDT) Sherry Sullivan Sep 3, 2026 Page 113 of 233 Memo to choose - Magnolia Beach Monitoring Final Audit Report 2026-09-03 Created:2026-09-03 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAA1SQiFEjHA0YhqbCGK2SShgei-0r2AHwP "Memo to choose - Magnolia Beach Monitoring" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2026-09-03 - 3:17:59 PM GMT Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2026-09-03 - 3:18:27 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2026-09-03 - 3:28:50 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2026-09-03 - 3:33:25 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Agreement completed. 2026-09-03 - 3:33:25 PM GMT Page 114 of 233 Memorandum From: Richard D. Johnson, P.E., City Engineer To: Jimmy Conyers, Council President Thru: Sherry Sullivan, Mayor CC: Purchasing; City Clerk; Treasurer; Grants Management; File Date: September 3, 2026 Subject: Request for Resolution Authorizing Post-Construction Monitoring Services for Magnolia Beach Mayor Sullivan and President Conyers: The City recently completed the Magnolia Beach shoreline stabilization and nourishment project, which included construction of an offshore segmented breakwater system and beach restoration. The project was funded through the Gulf of Mexico Energy Security Act (GOMESA) program and was designed to provide long-term shoreline stability, resilient infrastructure protection, and enhanced public recreational use. As a condition of the project grant and U.S. Army Corps of Engineers permit, the City is required to perform three years of post-construction monitoring. GMC Proposal - Magnolia Beach Monitoring Sep 2 2026 provides a scope of services from Goodwyn Mills Cawood (GMC), the project's coastal engineering consultant, to complete the required monitoring program. The proposed monitoring will include annual beach profile surveys and performance assessments in 2027, 2028, and 2029. Survey data will document shoreline position, beach elevations, and sand volume changes, and will be used to prepare annual monitoring reports required for regulatory compliance. The data will also provide valuable baseline information for evaluating storm-related damages should future storm events occur. The total cost for the three-year monitoring program is $80,000, with annual expenditures of approximately $26,667. Funding for the first year has been included in the FY2027 budget. GMC has also provided an optional fee proposal for post-storm assessments and FEMA Public Assistance documentation, if needed following a declared storm event. As an engineered beach project, Magnolia Beach may be eligible for FEMA Public Assistance Category G reimbursement for storm- related damages. Staff request a resolution authorizing the Mayor to execute an agreement with GMC for the required post-construction monitoring services. Yours, RDJ Page 115 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1190 FROM: John Thomas, Public Works Director SUBJECT: The Public Works Director, John Thomas, is requesting Contract Amendment No. 3, Extension No. 2 for Bid No. 24-056 Citywide Tree Maintenance Annual Contract Public Works Department for the Public Works Department. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: To approve Contract Amendment No. 3, Extension No. 2 of the contract for Bid No. 24- 056 Citywide Tree Maintenance Annual Contract Public Works Department with Chris Francis Tree Care, LLC per the terms and conditions of the original contract. The Annual Contract Amount is not-to-exceed $96,000.00 and is to begin on October 1, 2026 and end on September 30, 2027. BACKGROUND INFORMATION: The Public Works Director, John Thomas, is requesting approval of Contract Amendment No. 3, Extension No. 2 for Bid No. 24-056 Citywide Tree Maintenance Annual Contract Public Works Department. The original contract was executed on August 23, 2024 and awarded to Chris Francis Tree Care, LLC. Extension No. 2 will extend the referenced contract from October 1, 2026 to September 30, 2027 to align with the fiscal year 2027. Previous Council Actions: Resolution No. 5510-25 on July 28, 2025 - That Mayor Sherry Sullivan is hereby authorizes to execute Contract Amendment No. 2, Extension No. 1 of Bid No. 24-056 Citywide Tree Maintenance Annual Contract Public Works Department with Chris Francis Tree Care, LLC per the terms and conditions of the original contract. Resolution No. 5143-24 on August 12, 2024 approved Contract Award of Bid No. 24- 056 Citywide Tree Maintenance Annual Contract Public Works Department to Chris Francis Tree Care, LLC. Resolution No. 5311-24 on November 12, 2024 approved Contract Amendment No. 1 of Bid No. Bid No. 24-056 Citywide Tree Maintenance Annual Contract Public Works Department to increase the total contract amount for Year One by $96,000.00. Page 116 of 233 BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001360- 50360 Landscape - General Maintenance $96,000.00 $96,000.00 $0.00 Contract Amendment No. 3, Extension No. 2 (Year 3) expense is included in the FY2027 proposed budget. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 117 of 233 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute Contract Amendment No. 3, Extension No. 2 of Bid No. 24-056 Citywide Tree Maintenance Annual Contract Public Works Department with Chris Franics Tree Care, LLC per the terms and conditions of the original contract. The Contract Extension No. 2 to be from October 1, 2026 to September 30, 2027. DULY ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 118 of 233 CITY OF FAIRHOPE Contract Amendment 3 Bid No. 24-056 Citywide Tree Maintenance Annual Contract Public Works Department Contract Extension No. 2 This Amendment 3 of CONTRACT (“Amendment”) is made this _____ day of _________________________, 202__, for the purpose of extending the agreement known as Bid No. 24-056 Citywide Tree Maintenance Annual Contract Public Works Department, executed on August 23, 2024 (“Original Contract”) between the City of Fairhope and Chris Francis Tree Care, LLC. (the “Parties”). 1. The Original Agreement, which is attached hereto as a part of this Extension, is described below: Bid No. 24-056 Citywide Tree Maintenance Annual Contract Public Works Department And will end on August 22, 2025. 2. The Parties agreed to amend the Original Contract to add Ninety Thousand Dollars ($90,000.00) to Year One of the Contract as stated in Amendment 1. The total cost of the contract for Year One is not-to-exceed One Hundred Eighty- Six Thousand Dollars ($186,000.00). 3. The Parties agreed to extend the Original Contract for an additional period, which began immediately upon the expiration of the Original Contract time period on August 23, 2025 and will end on August 22, 2026. 4. The Parties agree to extend the Original Contract for an additional period, which will begin October 1, 2026 and will end on September 30, 2027. 5. This Extension binds and benefits both Parties and any successors or assigns. The document, including the attached Original Contract, along with Amendment 1 and Amendment 2, is the entire agreement between the Parties. All other terms and conditions of the Original Contract remain unchanged. IN WITNESS WHEREOF, the Parties hereto have executed this Contract Extension as of the day and year first above written. Page 119 of 233 THE CITY OF FAIRHOPE, ALABAMA ATTEST: ________________________________________ _______________________________________ by: Sherry Sullivan, Mayor BY: Lisa A. Hanks, MMC, City Clerk NOTARY FOR THE CITY STATE OF ALABAMA} COUNTY OF BALDWIN} I, the undersigned authority in and for said State and County, hereby certify that Sherry Sullivan as Mayor of the City of Fairhope whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, being informed of the contents of the document she executed the same voluntarily on the date of the same bears date. Given under my hand and Notary Seal on this _____ day of _________________________, 202___. Notary Public ______________________________________ My Commission Expires: _____________________________ Page 120 of 233 If Corporation, Partnership, or Joint Venture _____________________________________________________________________________________ Name of Corporation, Partnership, or Joint Venture By: _____________________________________ _______________________________________ Signature of Officer Authorized to Sign Bids Position or Title and Contracts for the Firm _____________________________________________________________________________________ Email Address _____________________________________________________________________________________ Business Mailing Address _____________________________________________________________________________________ City, State, Zip Code _____________________________________ _______________________________________ General Contractor’s License Number Foreign Corporation Entity ID (Required of out-of-state vendors) NOTARY STATE OF ______________________________} COUNTY OF ____________________________} I, the undersigned authority in and for said State and County, hereby certify that ________________________________________ as ___________________________________________ Type or Print Name of Bid Signer Type or Print Bid Signer Title Respectively, of ______________________________________________________________________ Type or Print Company Name Whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, that, being of the contents of the document they executed the same voluntarily on the day the same bears date. Given under my hand and Notary Seal on this ________ day of _____________, 202___. Notary Public ___________________________ My Commission Expires ___________________ Page 121 of 233 Page 122 of 233 RESOLUTION NO. 5311-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute a contract amendment with Chris Francis Tree Care, LLC for Bid No. 24-056 Citywide Tree Maintenance Annual Contract to increase the total contract amount for Year One by $90 ,000.00. The new contract total for Year One will be not-to-exceed $186 ,000.00 and the total contract amount not-to-exceed $378 ,000.00 for three (3) years , and authorizes the Treasurer to transfer budget of $50 ,000 .00 from 001350-50360 to 1360-50360 to fund a portion of this increase. ADOPTED ON THIS 12TH DAY OF NOVEMBER, 2024 Attest : Page 123 of 233 RESOLUTION NO. 5143-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follows : [1] That the City of Fairhope did request , receive , and open bids to procure services for (Bid No. 24-056) for Citywide Tree Maintenance Annual Contract at 555 South Section Street, City of Fairhope offices , Fairhope , Alabama. [2] At the appointed time and place , bids were received and tabulated as follows : Please see attached Bid Tabulation Citywide Tree Maintenance Annual Contract [3] After evaluating the bids with required specifications , Chris Francis Tree Care , LLC is now awarded (Bid No. 24-056) for 1 ywide Tree Maintenance Annual Contract for an annual contract not-to-exceed 96 000.00 , total contract amount not to-exceed $288 ,000.00 for three (3) years . DULY ADOPTED THIS 12TH Corey Martin, Council President Attest : Page 124 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1194 FROM: John Thomas, Public Works Director SUBJECT: The Director of Public Works, John Thomas, and the Landscaping Department's Horticultural Supervisor, Will Mastin, have requested the annual procurement of Violas, Pansies, Nemesias, and other winter flowers for FY2027 for the Landscaping Department for landscaping throughout the City. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: To approve this FY2027winter flower procurement for the Landscaping Department with an estimated cost of $15,319.82 plus shipping and additional tariffs from Billy Haris and Associates. The cost will be included in the proposed FY 2027 budget. BACKGROUND INFORMATION: The Landscaping Department Horticulture Supervisor, Will Mastin, is requesting approval of the annual procurement of Violas, Pansies, Nemesias, and other winter flowers for FY2027 for the Street Department for landscaping throughout the City. The tulip bulbs and flowers must be ordered in advance for delivery by Fall of 2026. The cost will be included in the FY2027 proposed budget. The estimated cost from Billy Harris and Associates is Fifteen Thousand Three Hundred Nineteen Dollars and Eighty-Two Cents ($15,319.82) plus shipping and tariffs. This procurement is allowed pursuant to Resolution No. 1650-10 adopted May 24, 2010 that declares flowers as Unique "Like Items" and the extension of this categorization to include any cultivated varieties, differentiated by scientific name. Previous Actions: Resolution No. 1650-10 adopted May 24, 2010, which designated "Like Item: Flora" exceed the $30,000.00 state bid limit. July 13, 2026 - Resolution No. 5860-26 - That the City of Fairhope approves the annual procurement of Tulip Bulbs, Paperwhites, Daffodils, Poinsettias, and other fall and winter flowers for FY2027 for the Landscaping Department to Billy Harris and Associates with an estimated cost of $16,023.00 plus shipping and additional tariffs; and to Ruigrok Flowerbulbs with an estimated cost of $36,381.38 plus shipping and Page 125 of 233 additional tariffs. The cost will be included in the proposed FY2027 Budget. This procurement is allowed pursuant to Resolution No. 1650-10 adopted May 24, 2010 that declares flowers as Unique "Like Items" and the extension of this categorization to include any cultivated varieties, differentiated by scientific name. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001360- 51400 Landscape - Flowers $0.00 $15,319.82 ($15,319.82) Expense is included in the FY2027 proposed budget. Expense will not be incurred until flowers are delivered. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 126 of 233 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the annual procurement of Violas, Pansies, Nemesias, and other winter flowers for FY2027 for the Landscaping Department to Billy Harris and Associates with an estimated cost of $15,319.82 plus shipping and additional tariffs. The cost will be included in the proposed FY2027 Budget. This procurement is allowed pursuant to Resolution No. 1650-10 adopted May 24, 20210 that declares flowers as Unique “Like Items” and the extension of this categorization to include any cultivated varieties, differentiated by scientific name. DULY ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 127 of 233 Billy Harris & Associates, Inc 5220 Sheppard Dr Elmore, AL 36025 US +13342901985 sales@bhaplants.com Sales Order ADDRESS City of Fairhope P.O. Drawer 429 Fairhope, AL 36533 SHIP TO City of Fairhope City of Fairhope 555 S. Section Street Fairhope, Alabama 36532 251-928-80030 SALES ORDER #DATE 40853 07/17/2026 VENDOR SHIP DATE Cal Seed 09/21/26 WK 39 ACTIVITY QTY RATE AMOUNT Height in Middle of Beds Poppy Champagne Bubbles Scarlet 128 9 38.25 344.25 Snapdragon Snapshot White 128 9 29.88 268.92 Freight and Handling - CA 1 360.00 360.00 Attached is your sales order! Please look over your order carefully. Orders cancelled after sowing or rooting will be charged. Tariff Surcharge: A tariff surcharge may be applied to all materials as a separate line item based on the prevailing tariff at the time input materials are received. SUBTOTAL 973.17 TAX 0.00 TOTAL $973.17 Accepted By Accepted Date Page 128 of 233 Billy Harris & Associates, Inc 5220 Sheppard Dr Elmore, AL 36025 US +13342901985 sales@bhaplants.com Sales Order ADDRESS City of Fairhope P.O. Drawer 429 Fairhope, AL 36533 SHIP TO City of Fairhope City of Fairhope 555 S. Section Street Fairhope, Alabama 36532 251-928-80030 SALES ORDER #DATE 40854 07/17/2026 VENDOR SHIP DATE NB 10/05/26 WK 41 ACTIVITY QTY RATE AMOUNT Borders VIOLA-COLORMAX-CLEAR YELLOW 288/280 Cell Tray 39 24.92 971.88 VIOLA-COLORMAX-ICY BLUE 288/280 Cell Tray 39 24.92 971.88 Fillers VIOLA-SORBET-WHITE JUMP UP XP 288/280 Cell Tray 38 24.92 946.96 Green Boxes VIOLA-COLORMAX-LEMON SPLASH SUB FOR POPCORN SEED N/A 288/280 Cell Tray 18 24.92 448.56 PANSY-DELTA SPEEDY-DP BLUE BLOTCH 144/140 Cell Tray. ***** 144 5 21.28 106.40 White Boxes PANSY-GRANDIO-SILVER BLUE 144/140 Cell Tray **** 144 4 23.24 92.96 Freight and Handling + FSC 1 1,194.05 1,194.05 Attached is your sales order! Please look over your order carefully. Orders cancelled after sowing or rooting will be charged. Tariff Surcharge: A tariff surcharge may be applied to all materials as a separate line item based on the prevailing tariff at the time input materials are received. SUBTOTAL 4,732.69 TAX 0.00 TOTAL $4,732.69 Accepted By Accepted Date Page 129 of 233 Billy Harris & Associates, Inc 5220 Sheppard Dr Elmore, AL 36025 US +13342901985 sales@bhaplants.com Sales Order ADDRESS City of Fairhope P.O. Drawer 429 Fairhope, AL 36533 SHIP TO City of Fairhope City of Fairhope 555 S. Section Street Fairhope, Alabama 36532 251-928-80030 SALES ORDER #DATE 40855 07/17/2026 VENDOR SHIP DATE NB 10/5/26 WK41 ACTIVITY QTY RATE AMOUNT Nemesia Bluebird 104 Liner LMT 0.2345 35 128.12 4,484.20 Freight and Handling +Tariff 1 465.40 465.40 FILLERS FOR BEDS. -moved up to 1 WK for super saver shipping rates Attached is your sales order! Please look over your order carefully. Orders cancelled after sowing or rooting will be charged. Tariff Surcharge: A tariff surcharge may be applied to all materials as a separate line item based on the prevailing tariff at the time input materials are received. SUBTOTAL 4,949.60 TAX 0.00 TOTAL $4,949.60 Accepted By Accepted Date Page 130 of 233 Billy Harris & Associates, Inc 5220 Sheppard Dr Elmore, AL 36025 US +13342901985 sales@bhaplants.com Sales Order ADDRESS City of Fairhope P.O. Drawer 429 Fairhope, AL 36533 SHIP TO City of Fairhope City of Fairhope 555 S. Section Street Fairhope, Alabama 36532 251-928-80030 SALES ORDER #DATE 40856 07/17/2026 VENDOR SHIP DATE NB 10/12/26 WK42 ACTIVITY QTY RATE AMOUNT South Mobile Beds PANSY-PANOLA-TRUE BLUE XP 288/280 Cell Tray 11 28.56 314.16 PANSY-PANOLA-WHITE XP 288/280 Cell Tray 11 28.56 314.16 Clock PANSY-PANOLA-TRUE BLUE XP 288/280 Cell Tray 32 28.56 913.92 Freight and Handling + FSC 1 648.00 648.00 Attached is your sales order! Please look over your order carefully. Orders cancelled after sowing or rooting will be charged. Tariff Surcharge: A tariff surcharge may be applied to all materials as a separate line item based on the prevailing tariff at the time input materials are received. SUBTOTAL 2,190.24 TAX 0.00 TOTAL $2,190.24 Accepted By Accepted Date Page 131 of 233 Billy Harris & Associates, Inc 5220 Sheppard Dr Elmore, AL 36025 US +13342901985 sales@bhaplants.com Sales Order ADDRESS City of Fairhope P.O. Drawer 429 Fairhope, AL 36533 SHIP TO City of Fairhope City of Fairhope 555 S. Section Street Fairhope, Alabama 36532 251-928-80030 SALES ORDER #DATE 40857 07/17/2026 SHIP DATE 10/19/26 WK 43 ACTIVITY QTY RATE AMOUNT Downtown around trees VIOLA-COLORMAX-LEMONBERRY PIE MIX 288/280 Cell Tray 22 24.92 548.24 Hanging Baskets PANSY TRAILING-FREEFALL XL-MIX 144/140 Cell Tray 18 42.56 766.08 Freight and Handling + FSC 1 480.00 480.00 Attached is your sales order! Please look over your order carefully. Orders cancelled after sowing or rooting will be charged. Tariff Surcharge: A tariff surcharge may be applied to all materials as a separate line item based on the prevailing tariff at the time input materials are received. SUBTOTAL 1,794.32 TAX 0.00 TOTAL $1,794.32 Accepted By Accepted Date Page 132 of 233 Billy Harris & Associates, Inc 5220 Sheppard Dr Elmore, AL 36025 US +13342901985 sales@bhaplants.com Sales Order ADDRESS City of Fairhope P.O. Drawer 429 Fairhope, AL 36533 SHIP TO City of Fairhope City of Fairhope 555 S. Section Street Fairhope, Alabama 36532 251-928-80030 SALES ORDER #DATE 40906 07/17/2026 VENDOR SHIP DATE NB 09/28/26 WK40 Earliest ACTIVITY QTY RATE AMOUNT Fillers Dusty Miller New Look 140 Cell Tray 22 18.90 415.80 Freight and Handling + FSC 1 264.00 264.00 Attached is your sales order! Please look over your order carefully. Orders cancelled after sowing or rooting will be charged. Tariff Surcharge: A tariff surcharge may be applied to all materials as a separate line item based on the prevailing tariff at the time input materials are received. SUBTOTAL 679.80 TAX 0.00 TOTAL $679.80 Accepted By Accepted Date Page 133 of 233 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. Billy Harris and Associates – Winter flowers Click or tap here to enter text. Click or tap here to enter text. Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? Winter flowers 2. What is the total cost of the item or service? $15,319.82 3. How many do you need? Click or tap here to enter text. 4. Item or Service Is: ☐ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Billy Harris and Associates 6. Vendor Number: 23290 If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? Click or tap here to enter text. 3. Budget code: 001360-51400 (FY2027) Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 134 of 233 Page 135 of 233 Page 136 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1196 FROM: Jeff Montgomery, IT Director SUBJECT: The Director of Information Technology, Jeff Montgomery, is requesting to hire a qualified contractor for the installation of new OS2 single-mode fiber optic cable to replace an existing multimode fiber connection between the Fairhope Museum and the Fairhope Civic Center. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: To approve the award of Bid No. 26-047-2026-ITO-050 Single Mode Fiber Installation Fairhope Museum to Fairhope Civic Center to Unity Fiber GulfCo., LLC with a bid proposal not-to-exceed $38,500.00. BACKGROUND INFORMATION: A service bid was issued on July 31, 2026, posted to the City of Fairhope's website, and published in Gulf Coast Media. Two (2) responsive bids were received at the bid opening on September 2, 2026 at 10:30 a.m. The Director of Information Technology recommends the award be made to Unity Fiber GulfCo., LLC. Their low bid price was as follows: Lump Sum Price (Base Bid) (DF Qty : 12): $35,000.00 10% Contingency: $3,500.00 Total Lump Sum Price plus 10% Contingency is not-to-exceed Thirty-Eight Thousand Five Hundred Dollars ($38,500.00). The bid package is located in the Purchasing Office. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001160- 50475 IT - Capital Improvements $38,500.00 $38,500.00 $0.00 Project No.: 2026IT0050 Page 137 of 233 Expense included in FY2027 Proposed Budget. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Treasury to set up Project No.: 2026IT0050 in Project Ledger with corresponding budget. Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 138 of 233 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for (Bid No. 26-047- 2026-ITO-050) for Single Mode Fiber Installation Fairhope Museum to Fairhope Civic Center for the City of Fairhope Information Technology Department. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for (Bid No. 26-047-2026-ITO-050) Single Mode Fiber Installation Fairhope Museum to Fairhope Civic Center [3] After evaluating the bid proposals with the required bid specifications, Unity Fiber GulfCo., LLC is now awarded (Bid No. 26-047-2026-ITO-050) Single Mode Fiber Installation Fairhope Museum to Fairhope Civic Center for the City of Fairhope Information Technology Department with a bid proposal not-to-exceed $38,500.00. ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 139 of 233 Page 140 of 233 555 S Section Street / Fairhope, Alabama 36532 251.928.8003 (p) / www.FairhopeAL.gov COF-PUR-003 091321 CITY OF FAIRHOPE PURCHASING DEPARTMENT PROJECT REQUEST FORM Jeff Montgomery Information Technology Fairhope Museum to Civic Center Fiber Replacement Project Install new single-mode fiber optic cable to replace existing multimode fiber between the Fairhope Museum and Civic Center. Route exits east side of Museum, runs north on Bancroft, west on Pine Street, and enters Civic Center on south side. Includes 12-strand OS2 fiber, LC Project Category: X Bid Professional Service Other: Budget Amount: Budget Code: 001160-50300 Budgeted for Current FY: X Yes No Project Number: 2026-ITO 050 $46K is available in the FY2026 Budget 30 Days 60-90 Days Not Required X X City of Fairhope IT Department X Jeff Montgomery X X X X None X Notes: Underground installation required. Contractor to coordinate locates, restoration, and deliver test results and as-builts. LC UPC connectors required in wall-mounted enclosures. Jeff Montgomery Sherry Sullivan (Jul 17, 2026 08:58:02 CDT) Sherry Sullivan Page 141 of 233 PRF - Fiber Replacement Final Audit Report 2026-07-17 Created:2026-07-16 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAZzh3qj1vi2Aj7xDJ7fry0LajMg55LpUg "PRF - Fiber Replacement" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2026-07-16 - 2:51:34 PM GMT Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2026-07-16 - 2:51:55 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2026-07-16 - 2:52:05 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2026-07-16 - 3:13:47 PM GMT - Time Source: server - Signature Appearance Selected: IMAGE Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2026-07-16 - 3:13:48 PM GMT Email viewed by Kimberly Creech (kimberly.creech@fairhopeal.gov) 2026-07-16 - 3:13:56 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2026-07-16 - 11:36:53 PM GMT - Time Source: server - Signature Appearance Selected: IMAGE Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2026-07-16 - 11:36:56 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2026-07-16 - 11:37:00 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2026-07-17 - 1:58:02 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Agreement completed. 2026-07-17 - 1:58:02 PM GMT Page 142 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1184 FROM: Daryl Morefield, Water Superintendent SUBJECT: The Superintendent of Water/Wastewater, Daryl Morefield, is requesting to approve the award of the Request for Quotes for Labor and Materials for the Motors and Controls for the Key Allegra Lift Station. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: To approve the award of the Request for Quotes for Labor and Materials for the Motors and Controls for the Key Allegra Lift Station to Morrow Water Technologies, Inc. for a project cost not-to-exceed $37,886.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. BACKGROUND INFORMATION: The Superintendent of Water/Wastewater, Daryl Morefield, is requesting to approve the award of the Request for Quotes for Labor and Materials for the Motors and Controls for the Key Allegra Lift Station. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out, but done as a Request for Quotes. A Request for Quotes was sent to three (3) qualified contractors. The lowest quote was from Morrow Water Technologies, Inc. The Superintendent of Water/Wastewater requests approval to award the Request for Quote to Morrow Water Technologies, Inc. for the not-to-exceed cost of Thirty-Seven Thousand Eight hundred Eighty-Six Dollars ($37,886.00). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004020- 59501-10 Wastewater - Lift Station Upgrades $245,495.40 $37,886.00 $207,609.40 Project No.: 2026SEW024 General Lift Station Upgrades FY26 Budget of $800,000.00. List of projects expensed to date attached. Page 143 of 233 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Treasury to enter Project No. 2026SEW024- CONS in Project Ledger with a budget of $37,886.00. Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 144 of 233 RESOLUTION NO. ______ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Motors and Controls at the Key Allegra Lift Station to Morrow Water Technologies, Inc. for a not-to-exceed project cost of $37,886.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. DULY ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 145 of 233 Equipment Scope of Supply TO: Bidding Contractor Submitted by: PROJECT: Fairhope AL Key Allegra LS Upgrade Sam Howard Morrow Water Technologies Bid Date: August 20th, 2026 Cell: (251)654-3252 showard@morrowwater.com Morrow Water Technologies, Inc. (MWT) is pleased to offer the Scope of Supply for the above- mentioned project. Our Scope covers the equipment as stated below. SCOPE Fairhope Key Allegri LS Rehab 1. Pumps: - Ebara 100DKEBU46182.1001 Submersible Pumps – Qty. 2 o 230V 3PH o 25HP Standard Motor o 10.94” impeller o 4” Horizontal Discharge o Flygt Sealing Flange Adaptors o 50’ power cords 2. Control Panel Upgrades: - Components: o AF80N3-30-11-13 ABB NEMA 3 size contactor – qty. 2 o TF96-78 ABB overload relay 65-78A– qty. 2 o XT1NU3110AFF000XXX ABB 110A CB – qty. 2 o KXT1CU-6PC ABB lug kit for above – qty. 2 - Field Labor: o Remove existing components o Install new components o Make sure panel is operable Page 146 of 233 Clarifications/Exceptions: o Integration not included. o Freight included. o Start up & training included. o Must verify pump hatch dimensions prior to ordering pumps to ensure fitment. Total Price for Scope Above: $37,886.00 Taxes not included SHIPPING/DELIVERY FOB: Freight Best Way - Allowed Delivery: 6-8 weeks ARO Quote Validity: 30 days Terms: Net 30 days, see standard TOC’s (attached) Note: No sales or use tax included where applicable Accepted By: Submitted By: X Sam Howard Sales Engineer - Morrow Water Technologies Page 147 of 233 MORROW WATER TECHNOLOGIES, INC. TERMS AND CONDITIONS 1.PRICING: All quoted prices are based on costs of capital equipment, materials, labor rates, tariff rates, duties, government charges, and trade regulations as of the date of the quote and may change prior to the approval by Buyer. Seller reserves the right to adjust the selling price to reflect any increase in these costs prior to the acceptance of this quotation by the Buyer. In the event that shipment is delayed by the Buyer or for any other reason beyond the control of the Seller beyond the stated date of shipment hereon, price will be based on prices in effect at the time of shipment, including storage and material handling costs. In no event shall the adjusted price be less than the original order price, including change orders. When price includes transportation or other charges pertaining to the shipment of goods, any increase in transportation rates and other charges will be paid by the Buyer. There will also be extra charges for any test other than that which would normally be performed by the Seller, or any test performed to suit the convenience of the Buyer. Any applicable tariffs, duties or sale, use, excise, value- added or other similar taxes will be added to the price or invoiced separately. 2. DELIVERY: Unless specified otherwise on the face of this Quotation, quoted shipping terms are FOB shipping point, insured freight collect. Shipping method will be as specified by Buyer. If shipping method is not specified Seller will use the best available shipping method. Any items purchased under this Quotation will be shipped upon the earlier of availability or the stated delivery date. Title to the goods and risk of loss or damage shall pass to the Buyer according to the terms of this Quotation except that a security interest in any products and proceeds and any replacement shall remain in Seller, regardless of mode of attachment to realty or other property, until the full price has been paid in cash. Storage of any items shall be at the option of the Seller as follows: 0-14 days: included in the base Quotation. 15-30 days: 1% of Quotation amount per week 31-120 days: 2% of Quotation amount per week 120+ days: 3% of Quotation amount per week. Seller Reserves the right to invoice Buyer for any items stored on Buyer’s behalf. 3. WARRANTY: Unless stated otherwise on the face of this Quotation, Seller warrants that any product or service provided under this Quotation conforms to the specifications set forth in the Quotation and is free from defects in material and workmanship. Seller’s obligation to repair or replace shall be in effect for a period of twelve (12) months from initial operation but not more than eighteen (18) months from the Seller’s delivery of the product or service (“Warranty Period”), provided that the Buyer has sent written notice to Seller within the Warranty Period that the product or service does not conform to the above warranty. Warranty is limited to the purchase price paid for the individual product or service. This warranty shall not apply to any defects caused by or induced by damage from unreasonable use or installation (fire, accident, misuse, negligence, rust, corrosion, or faulty wiring), use, maintenance or installation not in compliance with written instructions provided by Seller or manufacturer, defects occurring because of modifications or repairs to the product or service due to improper storage or handling, any deficiency attributable to normal wear and tear, or cosmetic issues not materially affecting normal operation. This warranty does not apply to goods or parts delivered by the Seller but manufactured by others. Separate original equipment manufacturer warranties may apply to goods or parts sold or installed under this Quotation. 4. TITLE: Title to equipment specified herein, and to any and all additions and accessories thereto and substitutions therefor, shall remain in Seller until the purchase price thereof is paid in full. 5. COMPLIANCE WITH LAWS: Purchaser shall be solely responsible for securing any necessary permits under and for compliance with all safety, health and sanitation laws, ordinances and regulations in connection with the installation and operation of the equipment. Page 148 of 233 6. DISCLAIMER OF CONSEQUENTIAL DAMAGES, LIQUIDATED DAMAGES OR PENALTIES (Excusable Delays): Seller shall not be liable for consequential damages. Consequential damages for the purpose of this agreement shall include but not be limited to, loss of use, income or profit, or loss of or damage to property (including, but without limitation, products manufactured, processed or transported by the use of the equipment) occasioned by or arising out of the operation, use, installation, repair or replacement of the equipment or otherwise. Seller shall not be liable for any penalty or liquidated damages based upon or relating to failure or Inability to ship within a specified time. (a) Seller shall not be in default because of any failure to perform this contract under its terms if the failure arises from causes beyond the control and without the fault or negligence of the Seller. Examples of these causes are (1) acts of God or of the public enemy, (2) acts of the Government in either its sovereign or contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Seller. "Default" includes failure to make progress in the work so as to endanger performance. (b) If the failure to perform is caused by the failure of a subcontractor, distributor, or manufacturer to perform or make progress, and if the cause of the failure was beyond the control of both the Seller and subcontractor, distributor or manufacturer, and without the fault or negligence of any, the Seller shall not be deemed to be in default,- unless- (1) The subcontracted supplies or services were obtainable from other sources; (2) The Buyer ordered the Seller in writing to purchase these supplies or services from the other source; and (3) The Seller failed to comply reasonably with this order. 7. FORCE MAJEURE: Seller shall make delivery in accordance with the terms of this Quotation or within a reasonable time in the absence of any commitment, but Seller shall not be liable for delays or defaults in delivery caused by floods, fires, storms, or other acts of God, by plague or pandemic, by war or public enemy (or civil disturbance), strikes, lockouts, shortages of labor or materials and supplies (including fuel) or production facilities, by transportation service or equipment or component shortages or failures, action of or order by any governmental authority or conditions beyond Seller’s reasonable control. 8. APPLICABLE LAW: This Quotation shall be governed by and construed by the laws of the State of Alabama. 9. STATUTE OF LIMITATIONS: To the extent permitted by law, any lawsuit for breach of contract, including breach of warranty, arising out of the transactions covered by this Quotation must be commenced not later than twelve (12) months from the date of cause of such action accrued. 10. INDEMNIFICATION: The safe application and use of any equipment purchased under this Quotation is the sole responsibility of the Buyer. Buyer shall indemnify, defend and hold Seller harmless from any and all liability, loss, damages or expenses, including attorney fees, resulting from any alleged defect in the design or specification of any goods purchased by Buyer according to Buyer’s plans, specifications, drawings or samples. 11. LIMITATION OF LIABILITY: IN NO EVENT WILL SELLER BE LIABLE TO BUYER FOR SPECIAL, EXEMPLARY, PUNITIVE, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING LOSS OF PROFITS, REVENUES, OR GOODWILL, ARISING OUT OF OR RELATING TO THIS QUOTATION, WHETHER SUCH CLAIM IS BASED UPON CONTRACT, BREACH OF WARRENTY, TORT OR OTHER THEORY OF LAW, EVEN IF SELLER IS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SELLER’S LIABILITY ARISING OUT OF OR RELATING TO THE QUOTATION WILL NOT EXCEED THE SUMS PAID OR PAYABLE TO SELLER HEREUNDER. 12. TERMS OF PAYMENT: Full payment is due in United States Dollars according to the terms on the face of this invoice. In the event of default of payment when due, Buyer shall pay all costs of collection including carrying charges of 1.5% per month (18% per annum), court costs, attorney fees and any other costs necessary to collect payment. The Buyer shall notify the Seller of any invoice disputes within three (3) days of the receipt of such invoice, specifying the reason(s) for disputing the invoice and providing all evidence as may be reasonably necessary to verify the disputed invoice. The Buyer shall pay all amounts not disputed according to the terms set out on this invoice. Seller does not accept the risk of Buyer’s receipt of payments from any source, and in no event will payments to Seller be contingent upon or subject to the Buyer’s receipt of payment. Page 149 of 233 13. PAYMENT TERMS FOR SPECIAL ORDERS: All barges, skids, and orders greater than $100,000 require the following payment terms: 1) Approved Drawings: 30% of Quotation Price 2) Purchase of materials: 20% of quotation Price for a total of 50%. 3) Shipment: Remaining balance (50% of Quotation Price) net 30 days. 14. TAXES: In addition to the indicated price, Buyer agrees to pay or reimburse Seller for any and all taxes, license, inspection fees, customs duties and/or similar charges imposed upon any sale or delivery required by the governmental jurisdiction applicable and resulting from any contract arising from this Quotation. 15. DESIGN: This Quotation is based upon plans, specifications, drawings and samples which have been provided by or approved by the Buyer and are incorporated herein by reference. These plans, specifications, drawings and samples shall not be modified or altered except upon the express written consent of both parties. Buyer shall be responsible for any additional charges, including charges for any additional drawings or samples. 16. CANCELLATION AND DEFERRED DELIVERY: Cancellation of an accepted order or Quotation, or any waiver or modification of its terms or conditions, will not be binding upon Seller unless made in writing by Buyer and signed by an authorized representative. Buyer agrees to be responsible for cancelation charges which may result from any modification or cancellation of any order, including but not limited according to the extent of fulfillment or completion as follows: 1) Drawings or Engineering submittals by Seller completed: 5% of Quotation price. 2) Drawings approved or released by Buyer: 15% of Quotation price. 3) Materials ordered: 100% of Quotation price. 4) Any fabrication or modification commences: 100% of Quotation price. 5) Ready for shipment: 100% of Quotation price. 17. CONTRACTS: Orders resulting from quotations become contracts only upon issuance of our formal acknowledgement. If we make any stenographic or clerical error, same shall be subject to correction. The provisions of these standard conditions of sale shall take precedence over any conditions that may appear on the purchaser’s order unless we otherwise expressly agree in writing. No attempts to modify any contract shall be binding on us unless such modification is make in writing and signed by us. 18. MISCELLANEOUS: 1) These terms and conditions are binding upon and for the benefit of the parties, their successors and assign. 2) Failure to enforce any provision of these Standard Terms and Conditions shall not constitute a waiver of any term hereof. 3) Buyer is herein notified that Seller considers these Standard Terms and Conditions and any additional items listed on the face of this Quotation to be included as an addition to any purchase order subsequently placed by the customer based upon this Quotation. This Quotation and all Standard Terms and Conditions it contains are a part of any notice of acceptance of a purchase order issued to Seller resulting from this Quotation. 4) Where these Standard Terms and Conditions conflict with any general terms and conditions listed on any purchase order resulting from this Quotation, Seller hereby makes its acceptance of the purchase order conditional upon the Buyer’s acceptance of all Standard Terms and Conditions in this Quotation and agreement that they supersede any conflicting conditions of the purchase order. 5) Seller may assign its rights and obligations under this Quotation or these Standard Terms and Conditions to an affiliate without the consent of the Buyer. Page 150 of 233 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. Sheppard J.H. Wright Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? Motors & Controls for Key Allegra L.S. 2. What is the total cost of the item or service? $37,886.00 3. How many do you need? 1 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Morrow 6. Vendor Number: 7253 7. If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $350,000.00 3. Budget code: 004020-50365-10 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 151 of 233 JHW Quote # Quote Date: Quote Valid Thru: Qty JHW Submersible Pump Equipment Comprising of: 2 Wilo FA10.65E w/ Motor T20.2M-4/22KEx Submersible Sewage Pump, 23.47HP, 230V/3PH, 1770 RPM, Air-Cooled Motor, 10.04" Impeller Trim, 4" Discharge, Combo Relays and 40' Cords 2 4" Flygt Moveable Adpaters 2 Sets of Panel Parts to be replaced Relays, Overloads and Breakers etc. 1 JHW Certified Start-Up and Install Note - Wilo's Standard Warranty Applies Note - Freight is included in the pricing Total Selling Price: 41,726.00$ 4-6 Weeks ARO, TBD on Service Team Availability Net 30 Allowed / Delivered Destination Customer: Contact: Phone: Email: 205.962.3367Alec ParliamentSubmitted By: roscoe.safley@fairhopeal.gov 251-331-4418 Roscoe Safley City of Fairhope Description FOB: Freight: Terms: Delivery: The Undersigned agrees to and has the authority to bind purchaser to the terms and conditions (www.jhwright.com/tc) and equipment above. AP0826-009 Key Allegra LS Subject: Project: 9/12/2026 8/13/2026 Wilo Pump Replacement Signature: ______________________________ Date: ____________________________ Page 1 of 4 Page 152 of 233 JHW Quote # Project: Subject: Quote Date: Quote Valid Thru: Sales tax to be added unless customer provides JHW appropriate sales tax exemption documentation. Key Allegra LS 251-331-4418 Wilo Pump Replacement Customer: City of Fairhope AP0826-009 Submitted By: Alec Parliament 205.962.3367 Contact: Phone: Roscoe Safley 1. Under no circumstances are "Retainage Fees" allowed. 2. All material is subject to the design engineer's final approval of submittals. 3. Our prices do not include any Federal, State or Local sales taxes. 4. All quotations are for material only and do not include any labor or installation unless otherwise noted. 5. Manufacturer's standard warranty applies to all products. 6. Should the services of a collection agency, attorney, or other legal service become necessary for collection, purchaser shall assume responsibility for all expenses accrued in the collection process. 7. Any material held at JHW's warehouse will be invoiced based on customer's original required date and payment is due per the terms described in "Credit Terms" above. Please note: Due to rapidly changing market conditions, J.H. Wright & Associates will only be able to honor the quoted prices for 30 days after the initial proposal. Any order received beyond this time frame “may” need to be requoted, and we reserve the right to modify pricing to meet the current market conditions. This does not mean that prices will automatically change, but due to the current situation regarding tariffs, we can no longer absorb all of the increases being imposed. We certainly appreciate your continued confidence in J.H. Wright & Associates and Email:roscoe.safley@fairhopeal.gov 9/12/2026 8/13/2026 Page 2 of 4 Page 153 of 233 (continued on next page) EXCLUSION OF WARRANTIES AND STANDARD TERMS & CONDITIONS OF SALE AND QUOTATIONS IMPOSED BY J.H. WRIGHT & ASSOCIATES (“SELLER”) QUOTATIONS: A. This offer to sell is expressly conditioned on Purchaser’s acceptance of all the terms and conditions hereof, which shall take precedence over any inconsistent, contradictory or additional terms and conditions contained in any request for quotation, purchase order or other document furnished by Purchaser in connection with this transaction, whether such documents are exchanged simultaneously with this offer, prior to, or subsequent thereto, and Purchaser’s acceptance and receipt of the goods shipped hereunder shall constitute acceptance of such terms and conditions contained herein. Seller shall not be deemed to have accepted any terms or conditions contained in any request for quotation, purchase order, or other document furnished by Purchaser in connection with this offer which are additional to or different from the terms and conditions contained herein. Any contract formed as a result of an exchange of documents between Seller and Purchaser shall consist solely of all the terms and conditions in this document and shall not consist of any other terms or conditions, and any such contract shall be governed by law of the State of Alabama. B. All quotations by Seller are void 30 days after issuance unless otherwise stated. Stenographic and clerical errors in Seller’s quotation are subject to correction. C. All materials in quotation by Seller are contingent upon the utility/engineer's final approval of submittals. D. Unless explicitly stated otherwise, all quotations provided by Seller are solely for the cost of materials and do not encompass any labor or installation charges. E. All quotations by Seller are subject to acceptance by the manufacturer of the equipment involved and credit approval by both Seller and the manufacturer. F. Retainage fees are expressly prohibited and will not be permitted in any situation. G. Billing for "stored materials": JHW reserves the right to invoice for stored materials based upon the original "required" date and payment. SALES: A. Seller shall have, and the Purchaser hereby grants, a security interest and lien on all goods sold by Seller to Purchaser as security for payment of the invoice price and upon request. Purchaser shall provide an executed financing statement showing such security interest and lien. Seller shall have all rights under the Alabama Uniform Commercial Code. B. Unless otherwise stated, payment terms are net 30 days from shipment. Overdue invoices shall be subject to 1½% per month service charge. 1½% per month (18% annually) or, alternatively, at the maximum commercial rate allowable under governing state law at the time the charges are incurred. All costs of Seller, including but not limited to all court costs and attorney fees, resulting from collection efforts will be added to the invoice total. C. All sales, use or excise taxes are excluded from Seller’s quoted prices and are to be paid by the Purchaser. Seller is authorized to collect sales taxes only in the States of Alabama, Florida, Mississippi, and Louisiana and Purchaser shall provide if applicable, acceptable certification that it is exempt from such taxes, and in all other jurisdictions, Purchaser shall reimburse the proper tax authorities. D. Upon acceptance by Purchaser, orders cannot be cancelled without the written consent of Seller and then only upon the payment of reasonable and proper cancellation charges (which shall be based upon Seller’s costs incurred and lost profits). LIMITS ON LIABILITY: A. SELLER, NOT BEING THE MANUFACTURER OF THE EQUIPMENT, MAKES NO EXPRESS OR IMPLIES WARRANTY OF ANY KIND WHATSOEVER WITH RESPECT TO THE EQUIPMENT, INCLUDING BUT NOT LIMITED TO ANY WARRANTY OR ANY REPRESENTATIO WITH RESPECT TO: THE MERCHANTABILITY OF THE EQUIPMENT OR ITS FITNESS FOR ANY PARTICULAR PURPOSE; THE DESIGN OR CONDITION OF THE EQUIPMENT; THE QUALITY OR CAPACITY OF THE EQUIPMENT; THE WORKMANSHIP IN THE EQUIPMENT; COMPLIANCE OF THE EQUIPMENT WITH THE REQUIREMENTS OF ANY LAW, RULE, SPECIFICATION OR CONTRACT PERTAINING THERETO; PATENT INFRINGEMENT; OR LATENT DEFECTS. Any warranties on the equipment quoted herein are provided by the manufacturer of the equipment. In general, equipment manufacturers give the following warranties: 1) The equipment is free from defects in material and workmanship for one year from placement in service or eighteen months from shipment. 2) Liability is limited to the cost of defective parts replaced during regular business hours at the manufacturer’s facility – no freight charges, incidental damage, loss of profits, or other incidental damage, loss of profits, or other incidental or contingent costs and damages are included and in no event is liability to exceed the cost of the equipment involved. 3) No warranties are made as to fitness for a particular service, merchantability, or corrosion or erosion resistance of any material. No warranties apply to abused or neglected equipment. 4) The Buyer hereby acknowledges and agrees, though free from defects in material and workmanship at the time of shipment, that the useful life of goods sold by Seller will vary depending upon the Buyer’s frequency of use, application and other factors, with regard to such goods. In that respect, notwithstanding any other provision to the contrary, the Seller specifically does not warrant the useful life of any product BECAUSE SPECIFIC MANUFACTURER’S WARRANTIES MAY VARY, IT IS THE RESPONSIBILITY OF THE PURCHASER TO VERIFY THE APPLICABLE WARRANTY FOR SPECIFIC EQUIPMENT; on request, Seller will provide the Purchaser with the specific warranties of the manufacturer of the equipment. DELIVERY OF MATERIALS: A. Quoted shipment times are approximate, and while Seller will make every effort to have shipment made within the quoted time, Seller cannot be responsible for failure of its suppliers to perform or for acts or events beyond Seller’s control. In no event shall Seller’s quoted shipment dates be construed as falling within the meaning of “time is of the essence,” and Seller shall not be liable for any incidental damage, loss of profits, or their consequential damages as a result of delay in shipment or for any other reason. B. If materials are to be delivered by Seller, the delivery site must be accessible and traversable by Seller’s delivery truck. Accessibility shall be determined solely by Seller’s delivery driver. In the event that the delivery site is inaccessible or untraversable, Buyer agrees to furnish, at its own costs, all work, labor and/or equipment necessary to have the materials delivered to the delivery site. In the event delivery is demanded over the driver’s objection, Buyer agrees to pay all costs incurred in the removal of said delivery vehicle from the delivery site. Page 3 of 4 Page 154 of 233 Signature Date I have read and fully understand the above terms and conditions. C. It is Buyer’s responsibility to unload materials at the delivery site. If Seller’s delivery driver assists Buyer, Buyer agrees that such employee is acting solely at the instruction of the buyer and buyer agrees to hold Seller harmless and indemnify Seller for any and all damage and liabilities incurred as a result of such use and control of Seller’s personnel. D. Buyer hereby authorizes Seller to deliver materials to the delivery site and agrees to have an agent present to accept delivery of the materials. Buyer hereby authorizes anyone present at the delivery site to accept delivery of the materials. However, in the event that no agent is present and unless otherwise agreed in writing, Buyer authorizes Seller to leave the materials and delivery ticket at the delivery site even when no one is present at the delivery site. Buyer agrees that upon delivery of the materials as provided to herein, the materials become the sole responsibility of the Buyer and all risks of loss and liability transfer to Buyer. E. Buyer agrees to inspect the materials immediately upon delivery to the delivery site and prior to using or incorporating the materials into any project. Notice of rejection of materials and/or of any alleged nonconformity of defect (collectively “nonconformity”) of the materials must be made in writing and delivered to Seller within 24 hours of delivery of the materials. Such notice must state the basis of the rejection and/or any alleged nonconformity of the materials, and also must describe with particularity and portion of the shipment that is alleged to be nonconforming and/or is being rejected. Seller shall have the right to make an on-site inspection of any such materials. Unless Buyer timely gives such notice, Buyer will be deemed to have accepted the materials and agreed that they are without any nonconformity. INTEGRATION AND MODIFICATION: A. The terms of this CREDIT AGREEMENT are intended by the parties as the final expression of their agreement with respect to its terms and the CREDIT AGREEMENT is intended to be a complete and exclusive statement of its terms. B. This CREDIT AGREEMENT may be modified or rescinded only by a writing signed by both of parties or their duly authorized agents. C. In the event the terms as stated herein differ in whole or in part from those on an invoice or purchase order, then the parties agree the terms herein shall control. D. Buyer’s addition to or variance of the terms herein shall be deemed a counteroffer and of no effect unless accepted and initialed by Seller in writing. ASSIGNMENT: No rights of Buyer hereunder or arising out of any sale may be assigned without the express written consent of Seller, which consent shall not be unreasonably withheld. Buyer agrees that no assignment of rights will release Buyer from its obligations under the CREDIT AGREEMENT, unless such a release is expressly stated in Seller’s written consent. CHOICE OF LAW AND VENUE: The parties agree that the law of the State of Alabama shall govern all disputes arising out of this CREDIT AGREEMENT or any order pursuant thereto except to the extent that Seller’s lien rights are governed by other law. The parties mutually agree that any litigation necessary to enforce a party’s rights under and pursuant to this CREDIT AGREEMENT may be instituted only in the Circuit Court or District Court of Baldwin County, Alabama or in the United States Federal District Court for the Southern District of Alabama located in Mobile, Alabama, both of which are acknowledged to be the principal place of business of J.H. Wright and Associates and the location where this agreement is consummated and executed. The customer specifically waives and relinquishes any claim to an alternative venue or forum and specifically waives and disclaims any right to challenge the venue or jurisdiction of the aforesaid courts to hear and determine any dispute by and between the parties. ELECTRONIC DATA EXCHANGE: The parties may execute a Order Acknowledgement by transmitting and receiving the data contained in the Order Acknowledgement electronically rather than in paper form. To provide the legal validity and enforceability of such Order Acknowledgement, the parties further agree that the data transmitted herein will be considered “in writing” and to have been “signed.” The parties agree not to contest the validity or enforceability of an Order Acknowledgement because of the electronic origination, transmission, storage or handling of such Order Acknowledgement. Any computer printout of the data contained in the Order Acknowledgement will be considered an “original when maintained in the ordinary course of business and will be admissible as between the parties to the same extent and under the same conditions as other business records maintained in documentary form. The parties agree to properly use those security procedures which are reasonably sufficient to ensure that a transmission of the data contained in a Order Acknowledgement is authorized and to protect its business records and data from improper sources. EXCLUSION OF WARRANTIES AND STANDARD TERMS & CONDITIONS OF SALE AND QUOTATIONS IMPOSED BY J.H. WRIGHT & ASSOCIATES (“SELLER”) Page 4 of 4 Page 155 of 233 Ship To Information City of Fairhope 451 Pecan Ave. FAIRHOPE, AL 36532 Customer Information City of Fairhope P.O. Box 429 Fairhope, AL 36533 RFQ #: Quote Date 8/17/2026 PO #: Quote By:Everett Alexander Salesperson:Michael Sims FRQ3371 Quote Number 10052 Customer ID (251) 928-2136 x Phone: Fax: Attn cc Quote Net 30Terms: Quote Information Reason Sent For Repair: Required Work: Send (1) Foreman and (1) Electrician to remove and install 2 new pumps, contactor, breaker, overload, and starters. Travel to the job site. Perform LO/TO procedures in the working area. Remove the two old pumps from the lift station. Remove the old contactor, breaker, overload, and starters from the pannel. Install new contactor, overload, breaker, and starters in the pannel. Install the new Fylgt guiderail adapters on the two new pumps. Install the two new pumps. Remove LO/TO procedures from the working area. Conduct test run to ensure proper functionality. Return to the shop. Nameplate Information ID FM3951 Labor Unit Price Ext Price 3,615.00Total for Labor : Material Unit Price Ext Price 53,492.19Total for Material : Quotes Do Not Include Sales Tax or Freight, Unless Otherwise Noted. We Are not Responsible For Items Left Over 60 Days. QUOTE IS VALID FOR 30 DAYS, unless otherwise noted. SIGNATURE:DATE: PO# ( IF NOT ALREADY ISSUED ):Our TruckShip Via: 57,107.19Total for Quote FRQ3371 : 0.00Tax : 57,107.19Subtotal : Lead Time Our Tax ID:84-4405777 Your Tax ID: Taxable Material Taxable Labor Sales Tax Code 1:No Tax - Alabama Page 156 of 233 Lift Station Upgrades - FY2026 004020-59501-10 FY26 Budget 800,000.00$ 2025PUS014 Transferred to ByPass Pumps (289,595.60)$ Page 157 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1188 FROM: Noel Berry, Utilities Engineer Daryl Morefield, Water Superintendent SUBJECT: The Utilities Engineer, Noel Berry and the Water/Wastewater Superintendent, Daryl Morefield, have requested to procure a qualified contractor to provide all materials, equipment, labor and incidentals for the Gayfer Park Lift Station Upgrade. Authorize Treasurer to transfer $5,537.60 from Lift Station Maintenance to Lift Station Improvements in FY2026 Budget. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: To approve the award of Bid No. 26-044-2026-SEW-012 Gayfer Park Lift Station Upgrade to Underground, Inc. for a not-to-exceed amount of $213,147.00. Authorize Treasurer to transfer $5,537.60 from Lift Station Maintenance to Lift Station Improvements in FY2026 Budget. BACKGROUND INFORMATION: A bid was issued on July 22, 2026, posted to the City of Fairhope's website, and published in the Gulf Coast Media. Six (6) responsive bids were received at the bid opening on August 25, 2026 at 10:00 a.m. The Utilities Engineer and the Water/Wastewater Superintendent, Daryl Morefield, recommends the award be made to Underground, Inc. Their low bid price for the Lump Sum Cost was as follows: Lump Sum Price (Base Bid): $193,770.00 10% Contingency: $19,377.00 Their low bid response price for the Base Bid plus the 10% Contingency was Two Hundred Thirteen Thousand One Hundred Forty-Seven Dollars ($213,147.00). List of FY2026 Lift Station Improvement Projects attached in agenda files. The bid package is located in the Purchasing Office. Page 158 of 233 BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004020- 59501-10 Wastewater - Lift Station Improvements $207,609.40 $213,147.00 ($5,537.60) 004020- 50365 Wastewater - Lift Station Maintenance $5,537.60 $0.00 $5,537.60 Project No.: 2026SEW012 Authorize Treasurer to transfer $5,537.60 from Lift Station Maintenance to Lift Station Improvements in FY2026 Budget. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Treasury to set up Project No.: 2026SEW012 in Project Ledger with corresponding budget. Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 159 of 233 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for (Bid No. 26-044- 2026-SEW-012) Gayfer Park Lift Station Upgrade for the City of Fairhope Wastewater Department. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for (Bid No. 26-044-2026-SEW-012) Gayfer Park Lift Station Upgrade [3] After evaluating the bid proposals with the required bid specifications, Underground, Inc. is now awarded (Bid No. 26-044-2026-SEW-012) Gayfer Park Lift Station for the City of Fairhope Wastewater Department with a bid proposal not- to-exceed $213,147.00. [4] Authorize Treasurer to transfer $5,537.60 from Lift Station Maintenance to Lift Station Improvements in FY2026 Budget. ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 160 of 233 Page 161 of 233 Project No. 2026-SEW 012 Budget Available to Date = $594,952.00 per SDD Sherry Sullivan (Jul 10, 2026 07:54:21 CDT) Sherry Sullivan Page 162 of 233 PRF - Gayfer Park Lift Station Final Audit Report 2026-07-10 Created:2026-07-07 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAA11LK_8QZJ3fJLkE1TPwbAgO3x8C5-VGv "PRF - Gayfer Park Lift Station" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2026-07-07 - 6:52:24 PM GMT Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2026-07-07 - 6:52:48 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2026-07-07 - 7:01:11 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2026-07-07 - 7:03:31 PM GMT - Time Source: server - Signature Appearance Selected: IMAGE Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2026-07-07 - 7:03:34 PM GMT Email viewed by Kimberly Creech (kimberly.creech@fairhopeal.gov) 2026-07-07 - 7:03:40 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2026-07-09 - 11:35:38 PM GMT - Time Source: server - Signature Appearance Selected: IMAGE Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2026-07-09 - 11:35:40 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2026-07-09 - 11:35:45 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2026-07-10 - 12:54:21 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Agreement completed. 2026-07-10 - 12:54:21 PM GMT Page 163 of 233 Lift Station Upgrades - FY2026 004020-59501-10 FY26 Budget 800,000.00$ 2025PUS014 (pending Agenda Item)(37,886.00)$ (pending Agenda Item)(213,147.00)$ Page 164 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1195 FROM: Daryl Morefield, Water Superintendent SUBJECT: The Superintendent of Water/Wastewater, Daryl Morefield, is requesting approval for the procurement of Sealtite Conduit and Fittings and Field Service for the Parkson Fuzzy Filter at the Wastewater Treatment Plant. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: To approve this procurement of Fuzzy Filter Maintenance & Repair for the Parkson Fuzzy Filter at the Wastewater Treatment Plant for as a sole source distributor for a not- to-exceed cost of $23,700.00. BACKGROUND INFORMATION: The Superintendent of Water/Wastewater is requesting procurement of Fuzzy Filter Maintenance & Repair for the Parkson Fuzzy Filter at the Wastewater Treatment Plant. Parkson is a sole source and manufacturer of the Fuzzy Filter. The attached quotation from Parkson is for the following: • Lot Sealtite conduit and fittings for (2) fuzzy filter top plate wiring $1,200.00 • X-Field Service for 3 men for 5 days $22,500.00 For a total of Twenty-Two Thousand Seven Hundred Dollars (22,700.00).The equipment is exempt from formal bidding per Code of Alabama 1975, Section 41-16-57 (b)(1) which states: "The governmental body can document that the sole source goods or services are of an indispensable nature, all other viable alternatives have been explored, and it has been determined that only these goods or services will fulfill the function for which the product is needed." BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004020-Wastewater - $23,700.00 $23,700.00 $0.00 Page 165 of 233 50367-10 Maintenance WWTP GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 166 of 233 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the procurement of Fuzzy Filter Maintenance & Repair for the Parkson Fuzzy Filter at the Wastewater Treatment Plant from Parkson as sole source and manufacturer; and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41-16-51(13). The cost will not-to-exceed $23,700.00. DULY ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 167 of 233 Page 168 of 233 Page 169 of 233 Page 170 of 233 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name: Daryl Morefield Date: 8/19/2026 Department: Water Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget* State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total am ount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost incre ases. QUOTES Vendor Name Vendor Quote 1. Parkson $ $23,700.00 2. $ 3. Click or tap here to enter text. $ Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☒ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? Fuzzy filter maintenance & repair 2. What is the total cost of the item or service? $23,700 3. How many do you need? 1 Each 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Parkson 6. Vendor Number: 6936 7. If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $200,000.00 3. Budget code: 004020-50367-10 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 171 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1162 FROM: Lisa Hanks, City Clerk SUBJECT: Resolution — That certain items are declared surplus and the Mayor and the City Treasurer are hereby authorized and directed to dispose of personal property owned by the City of Fairhope via "GovDeals", as listed in the resolution. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: Council approval. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 172 of 233 RESOLUTION NO. ________ the City of Fairhope, Alabama, has certain items of personal property which are no longer needed for public or municipal purposes; and Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property; , AS FOLLOWS: . That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes, and hereby declared surplus: 1) 1997 PCT Trailer 4PCU21628V1000161 Water Dept. Asset # 01178 2) 2016 EZGO Golf Cart 5400214 Sewer Dept. Asset #03587 3) 2005 Ford Crown Victoria 2FAFP71W55X171360 Police Dept. Asset #01118 4) 2010 Ford Expedition 1FMJU1F59AEB49735 Police Dept. Asset #01058 5) 2011 John Deere 7700 Fairway Mower 1TC7700XTBT040246 Rec. Dept. Asset #01307 That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope, Alabama, described in Section 1, above, by the following method: a. Receiving bids for such property (via “GovDeals”). All such property shall be sold to the highest bidder, provided, however, that the City Council shall grant the authority to the Mayor to reject all bids when, in her opinion, she deems the bids to be less than adequate consideration for the personal property. ADOPTED AND APPROVED THIS 14TH DAY OF SEPTEMER, 2026 ___________________________________ James Reid Conyers, Jr. Council President ATTEST: ________________________________ Lisa A. Hanks, MMC City Clerk Page 173 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1186 FROM: Kim Creech, City Treasurer SUBJECT: J.M. Wood Auction Company (The Equipment Auctioneers) as one of the options for surplus heavy machinery and trucks; and authorizes the Mayor to execute all necessary documents and contracts. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: That the City Council hereby approves the use of J.M. Wood Auction Company (The Equipment Auctioneers) as one of the options for surplus heavy machinery and trucks; and authorizes the Mayor to execute all necessary documents and contracts. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 174 of 233 RESOLUTION NO. ______ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby approves the use of J.M. Wood Auction Company (The Equipment Auctioneers) as one of the options for surplus heavy machinery and trucks; and authorizes the Mayor to execute all necessary documents and contracts. Approved and Adopted on this 14th day of September 2026 ________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 175 of 233 1 Corporate Office: 3475 Ashley Road, Montgomery, AL 36108 Phone: 334.264.3265; Fax 334.269.6990 August 28, 2026 City of Fairhope 161 N Section St Fairhope, AL 36532 Phone: 251-928-2136 Email: tim.bung@fairhopeal.gov Re: Sept 22-24, 2026 Dear Mr. Bung: We want to thank you for allowing J.M. Wood Auction Company the opportunity of submitting a proposal on the auction of your surplus equipment. Since 1973, J.M. Wood Auction Company has conducted thousands of public auctions and sold billions of dollars of heavy machinery and trucks to buyers across the world. We believe our marketing methods along with our extensive global reach are necessary for you to achieve the true market value of your assets. ❖ Auction Location and Date: The proposed auction will be Sept 22-24, 2026 at our permanent auction facility in Montgomery, Alabama. ❖ Traditional Auction Marketing: J.M. Wood Auction will promote and feature your equipment in our full color auction magazine. A personalized mailing list will be selected from our database of over 100,000 domestic and international buyers. We will select potential buyers to market by targeting recent buying patterns, trending industries, and regional activity. Your auction will be promoted in numerous industry, specific trade magazines reaching a broad range of potential buyers. ❖ Online Auction Marketing: Our team will go to work immediately posting your inventory with multiple photos and inspections on JMWood.com. Our website is an essential tool in reaching thousands of buyers who visit our site daily. Your inventory will also be posted on numerous worldwide industry related sites in front of millions of buyers searching for equipment for their operations in countries across the globe. Your equipment will also be featured in J.M. Wood Auction’s award winning social media marketing campaign consisting of outlets such as Facebook, Instagram and more. Both Facebook and Constant Contact have recognized J.M. Wood Auction as one of their annual top performing marketing companies. ❖ Auction Delivery, Pre-Auction Services and Set Up: We encourage you to schedule delivery of your equipment to the auction facility as soon as possible. This allows adequate time for pre-auction services such as detailed inspection reports, photography, video, clean-up, and repairs. J.M. Wood Auction will provide the seller with a detailed report on any repairs and clean-up deemed necessary to make the equipment bring the maximum dollar. No repairs will be made without prior consent from the seller. J.M Wood Auction will coordinate an Page 176 of 233 2 on-site detailed clean-up service on the equipment listed on the sellers (Exhibit “A”). J.M. Wood Auction will have representatives aggressively marketing your equipment and answering questions from prospective buyers prior to the auction. ❖ Auction Day: With over 53 years in the auction business, it is in our blood. We live for auction day, and it is exciting! When you arrive at one of our world class drive through auction facilities you will find a team of professionals that know and love their job. A detailed auction catalog with lot numbers will be presented to all the pre-approved buyers on hand. The equipment will be paraded past the auction theatre full of attendees and broadcast live on the internet as well. We will furnish all personnel to conduct the auction, collect proceeds, and assist in load-out. ❖ Online Auction Bidding: JMWood.com is our exclusive proprietary online bidding service. Since its inception we have registered tens of thousands of pre-approved national and international buyers. Multiple photos of the exterior, interior and components of every item will be posted for online buyers. In addition, we provide detailed inspection services on any equipment the prospective buyer may need. ❖ Buyer Services: Prior to the auction, J.M. Wood Auction provides the buyer with detailed inspection services, financing options, and logistical estimates. After the auction, we will coordinate logistics as well as dismantle and containerize equipment headed to the port. ❖ Post Auction and Payment Terms: J.M. Wood Auction will furnish a computerized statement of each item sold. We will issue the seller a check for full settlement within 10 banking days after the auction. Any service fees incurred such as clean-up, repairs, and transportation will be deducted from seller’s final net proceeds. ❖ Liens and Encumbrances: Auctioneer acts as Seller’s agent. Seller guarantees that he/she is the sole owner of items being sold and states that items are free of all mortgage liens and encumbrances. The seller agrees to disclose all specific liens, blanket liens, mortgages, taxes, encumbrances or claims of any sort and states he is not connected to claim by Bankrupt Court or IRS. In the event such claim should exist Seller agrees to pay all legal expense incurred by Auctioneer to protect and defend clear title. Seller hereby authorizes J.M. Wood Auction Company (hereby known as Auctioneer) at the absolute discretion of Auctioneer to conduct title searches in respect of the equipment at the expense of Seller, but in no case shall Auctioneer have a duty to conduct, nor be responsible for the results of any such title search. Force Majeure: Seller agrees that Auctioneer shall not be liable for delays or failure in performance resulting from acts beyond Auctioneer’s control, including for example: acts of God, work stoppage, riots, acts of war, disruption of means of communication, computer virus, power failure, or natural disasters. Proposal Option: ❖ Option A: (Straight Commission) J.M. Wood Auction gives the City of Fairhope a straight commission rate of 7% Absolute will be charged to gross sales with an estimated auction value of $22,000.00 for the below Inventory. The City of Fairhope will deliver the equipment to the Montgomery Facility. - 2015 Freightliner M2 S/A Garbage truck: S/A, Cummins engine, Allison A/T, 30K rear, 16K front, New Way 24ASL body, 315/80R22.5 tires Page 177 of 233 3 We would like to thank you for allowing J.M. Wood Auction Company to present this proposal to you and we look forward to conducting your auction. “We Turn Equipment Into Cash” _______________________________________ _______________________ City of Fairhope Date _______________________________________ _______________________ Mason Lee, Transportation Director Date J.M. Wood Auction Company _______________________________________ _______________________ Bryant S. Wood, President Date J.M. Wood Auction Company Alabama Auctioneer Lic # 1137 THIS DOCUMENT IS CONFIDENTAL; IT CONTAINS PROPRIETARY INFORMATION THAT IS INTENDED ONLY FOR USE BY AUTHORIZED J.M. WOOD AUCTION CO., INC., REPRESENTATIVES AND AUCTIONEERS. THIS DOCUMENT MAY NOT BE COPIED OR SHARED WITH ANY PARTY OTHER THAN J.M. WOOD AUCTION CO., INC., UNAUTHORIZED USE IS STRICTLY PROHIBITED. Page 178 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1182 FROM: Kim Creech, City Treasurer SUBJECT: City Treasurer, Kim Creech, is requesting the approval to charge off Uncollectible Utility Accounts for Fiscal Year 2021 in the amount of $141,283.07. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: Approve the charge off of Uncollectible Utility Accounts for Fiscal Year 2021 in the amount of $141,283.07. BACKGROUND INFORMATION: The utility account balances listed have been deemed uncollectible and need to be charged off in Fiscal Year 2026. Prior Council Action: Resolution No. 5558-25, adopted by Council on September 8, 2025, approved the write off of Fiscal Year 2020 Uncollectible Utility Accounts in the amount of $166,297.78. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget Utilities - 12100 Allowance for Doubtful Accounts $818,112.32 $141,283.07 $676,829.25 Treasury to adjust subsidiary billing ledgers to reflect write off of uncollectible utility accounts. The Allowance for Doubtful Accounts has appropriate reserves for the annual write off of uncollectible utility accounts. GRANT: LEGAL IMPACT: Page 179 of 233 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Vicki Acker, Utility Billing Coordinator - Adjust subsidiary ledger account balances to reflect write offs. Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 180 of 233 RESOLUTION NO. ______ , as follows: [1] That the City Council approves the charge off of Uncollectible Utility Accounts for Fiscal Year 2021 in the amount of $141,283.07. DULY ADPOTED ON THIS 14TH DAY OF SEPTEMBER 2026 ____________________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 181 of 233 CITY OF FAIRHOPE, AL BATCH 00048954:OVER-SHORT ADJUSTMENT PROCESS Report generated: 08/27/2026 13:29 User: vicki.acker Program ID: arwrtoff Page 40 REASON CODE: 99 CHARGE DESCRIPTION UNPAID BAL WRITE-OFF AMT 1000 GAS -48.00 -48.00 2000 ELECTRIC .00 .00 3000 WATER .00 .00 4000 SEWER .00 .00 5000 GARBAGE .00 .00 7000 STATE UTILITY TAX -350.00 -350.00 9000 LATE FEE (5%) .00 .00 TOTAL 2020 -398.00 -398.00 1000 GAS 6,164.77 6,164.77 1100 GAS JOINT SALES AT 10 PERCENT 4,016.30 4,016.30 1110 GAS JOINT SALES AT 12.15 PERCENT 1,209.72 1,209.72 1999 GAS-UNATTACHED DEPOSIT .00 .00 2000 ELECTRIC 53,613.42 53,613.42 2100 ELECTRIC READ ONLY DEMAND 1,428.20 1,428.20 2101 ELECTRIC BILLED DEMAND 352.01 352.01 3000 WATER 31,700.17 31,700.17 3001 WATER FLAT CHARGE 96.24 96.24 3100 WATER - WB 278.64 278.64 3200 WATER WC 46.69 46.69 4000 SEWER 24,075.69 24,075.69 4001 SEWER FIXED S1-S4 235.40 235.40 5000 GARBAGE 8,724.50 8,724.50 5515 RECONNECT FEE .00 .00 6000 SECURITY LIGHTS 108.48 108.48 7000 STATE UTILITY TAX 5,140.17 5,140.17 9001 LATE FEE - 5% 4,490.67 4,490.67 TOTAL 2021 141,681.07 141,681.07 GRAND TOTAL 141,283.07 141,283.07 RECORDS SELECTED: 1,996 ** END OF REPORT - Generated by Vicki Acker ** Page 182 of 233 City of Fairhope Utility Uncollectible Accounts - through FY2020 002-12100 Gas 12,140.28 003-12100 Electric 59,404.36 004-12100 Water/Sewer 60,400.52 005-12100 Sanitation 9,337.90 141,283.07 Page 183 of 233 RESOLUTION NO. 5558-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follows: [1] That the City Council approves to charge off Uncollectible Utility Accounts for Fiscal Year 2020 in the amount of$166,297 .78. DULY ADPOTED ON THIS 8TH DAY OF SEPTEMBER, 2025 ~urr~resident Attest: ~,~ City Clerk Page 184 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1163 FROM: Paige Crawford, Director of Community Affairs SUBJECT: Resolution — That the City Council hereby approves and authorizes Mayor Sherry Sullivan to execute the Memorandum of Understanding (MOU) between the Baldwin County Board of Education on behalf of Fairhope West Elementary School and the City of Fairhope Civic Center of Fairhope, Alabama, together referenced as the parties concerning the use of the facilities of the Organization during a School Emergency Evacuation/Reunification Procedure. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: Council approval. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 185 of 233 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 186 of 233 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby approves and authorizes Mayor Sherry Sullivan to execute the Memorandum of Understanding (MOU) between the Baldwin County Board of Education on behalf of Fairhope West Elementary School and the City of Fairhope Civic Center of Fairhope, Alabama, together referenced as the parties concerning the use of the facilities of the Organization during a School Emergency Evacuation/Reunification Procedure. ADOPTED ON THIS 14TH DAY OF SEPTEMBER, 2026 ______________________________ James Reid Conyers, Jr. Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 187 of 233 Page 188 of 233 Page 189 of 233 Page 190 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1200 FROM: Fairhope Public Schools Commission SUBJECT: Appointment - Fairhope Public Schools Commission AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: Council approval. BACKGROUND INFORMATION: The Fairhope Public Schools Commission had a meeting on September 2, 2026. The Commission discussed two applicants they received for the current vacancy left by Carrie Mackey. Vickie Bailey moved to recommend Terri Bishop to the City Council to fill the vacancy. The motion was seconded by Joe Kelly and passed unanimously. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 191 of 233 FAIRHOPE PUBLIC SCHOOLS COMMISSION NOMINEE 3 - Year Term APPOINTMENTS . ❖ Terri Bishop to serve the remainder of Carrie Mackey’s term which will begin September 2026 and will end December 31, 2028 Page 192 of 233 APPLICATION FOR APPOINTMENT TO A CITY BOARD OR COMMITTEE City Council seeks to have diversity in making appointment to boards and committees. It is the policy of the City Council to make appointments based on the needs of the City as well as the interests and qualifications of each applicant. In accordance with the Code of Alabama, all applicants must be qualified electors and taxpayers in the City, excluding the Planning Commission. All applications filed with the City Clerk will be public record. First Name: Terri Last Name: Bishop Mobile Phone Number 2516041933 Phone Number: 2516041933 E-mail:* tabishop1984@gmail.com Home Address * Street Address 8125 Old Orchard Place Address Line 2 City Fairhope State/Province/Region AL Postal/Zip Code 36532 Country United States Business Address Street Address 8125 Old Orchard Place Address Line 2 City Fairhope State/Province/Region AL Postal/Zip Code 36532 Country United States Name of Board or Committee:* Fairhope Public Schools Commission Education Background * Graduate of Fairhope High School Bachelors of Education: Early Childhood Special Education - Auburn University Masters of Education: Early Childhood Special Education - Auburn University Professional Licenses and/or Associations * Page 193 of 233 Texas Teacher 's Certification Louisiana Teacher's Certification Alabama Teacher's Certification Specialized Training: LETRS (Language Essentials for Teachers of Reading and Spelling) Elementary Mastery Science of Reading Professional Experience * May 1985 - September 1985 Region XV, San Angelo, Texas - Parent/Infant Trainer for Visually Impaired Infants and Parents September 1985 - May 1987 Iberia Parrish School District, New Iberia, Louisiana - Special Education Teacher (Students with Multi-Disabilities) September 1987 - May 1989 Auburn City Schools, Auburn, Alabama - Special Education Teacher (Students with Multi-Disabilities) August 1989 - May 1998 Baldwin County Public Schools, Fairhope Elementary & Fairhope K-1 Center - Special Education Teacher (Students with Multi-Disabilities) August 2015 - Junes 2025 Baldwin County Public Schools, J. Larry Newton Elementary - Special Education Teacher (Students with Multi-Disabilities concentration on students with Specific Learning Disabilities) June 2025- Retirement Civic Interests and/or Service Memberships * Fairhope United Methodist Church Preschool Board - 2002-2005 J. Larry Newton PTO member and president 2009 - 2012 Fairhope Educational Enrichment Foundation Board 2011- 2015 Fairhope Educational Enrichment Foundation Serving as Educational Excellence Co-Chair and President 2012 - 2015 How do your qualifications best serve the needs of the community?* My entire professional career has been dedicated to the education and development of students, giving me a unique perspective on the needs of our schools, families, and community. Having grown up in Fairhope, and attending its schools, I have experienced our community from many perspectives. I have had the privilege of sending my own children to Fairhope Public schools and of serving those schools as a parent, volunteer, and teacher. During my time with Fairhope Public Schools, I also supported the local enrichment foundation, helping provide educational grants and resources that enhanced opportunities for students. These experiences have given me a deep understanding of both the strengths of our community and the importance of investing in its students. I believe my professional knowledge, firsthand experience, and longstanding commitment to Fairhope Public schools will allow me to serve with an understanding of what is needed to help our schools and future generations thrive. Resume You may attach a resume with this application. [PDF Only} Terri Bishop Resume.pdf 51.07KB Signature Page 194 of 233 Terri Alawine Bishop 8125 Old Orchard Place Fairhope, Alabama 36532  (251) 604-1933 Professional Summary Dedicated and experienced Special Education Teacher with more than 25 years of experience serving students from pre-kindergarten through elementary school, with a strong focus on students with multiple disabilities and speciﬁc learning disabilities. Experienced in developing and implementing individualized instruction, collaborating with families and educational teams, and supporting students with diverse learning needs. Experience with school organizations and educational advocacy. Education Master of Education (M.Ed.), Special Education  Auburn University — Auburn, Alabama | 1991 Bachelor of Science (B.S.), Early Childhood Special Education  Auburn University — Auburn, Alabama | 1984 Fairhope High School  Fairhope, Alabama | 1981 Professional Experience J. Larry Newton Elementary School: Baldwin County Public Schools Special Education Teacher | August 2015 – June 2025 Fairhope K-1 School: Baldwin County Public Schools Pre-Kindergarten through First Grade Teacher | August 1991 – May 1998 Fairhope Elementary School: Baldwin County Public Schools Special Education Teacher — Students with Multiple Disabilities | August 1989 – May 1991 Cary Woods Elementary School: Auburn City Schools Special Education Teacher — Students with Multiple Disabilities | September 1987 – May 1989 Page 195 of 233 Northside Elementary School: New Iberia, Louisiana Special Education Teacher — Students with Multiple Disabilities | September 1986 – May 1987 Pesson Elementary School: New Iberia, Louisiana Special Education Teacher — Students with Multiple Disabilities | September 1985 – May 1986 Education Service Center Region XV: San Angelo, Texas  Special Education Teacher — Students with Multiple Disabilities | May 1985 – September 1985 Community Leadership & Involvement Fairhope United Methodist Church Preschool Board - 2002-2005 Fairhope Education Enrichment Foundation Educational Excellence Co-Chair; President | 2011 – Present •Served as Educational Excellence Co-Chair, supporting initiatives designed to enhance educational opportunities for students. •Served as President, Newton School PTO Secretary & President | 2009 – 2012 Page 196 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1202 FROM: Lisa Hanks, City Clerk SUBJECT: Application — Special Events License by Thomas Bratton McGregor, Bottles Up Mobile Inc. d/b/a Apiary on October 4, 2026, at 85 North Bancroft Street, Fairhope, Alabama 36532. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: Council approval. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 197 of 233 CITY OF FAIRHOPE P.O. DRAWER 429 FAIRHOPE, AL 36533 251/928-2136 ~ ALCOHOLIC BEVERAGE LICENSE APPPLICATION PLEASE PRINT We hereby apply for a license to sell Alcoholic Beverages in the City of Fairhope or its Police Jurisdiction . We agree to abide by all applicable Ordinances of the City, or any amendments to same, and to promptly furnish all reports required by the City . APPL1cANT1coNTAcr NAME:f})amas Bratldh OClvCrrttjdY TAX ID S:f-4llxz1./:t AGE ____ DATE oF BIRTH~ _PLACE oF BIRTH ])bt?Jbran Sar.di 8ttab1t1 MAILING ADDREss I03't4 Tti\yior Hz;trptr rs,vr.1. o:rand ~Y , fl:k· 81,es-y.1 HOME# ___________ WORK ___________ _ CELL# __________ EMAIL ~~W1 IAaebuttttJU f l\'Jv7i?fll, (lPM REsI0ENcE ADDREss -~C ..... l m ............ t_a ............ , __.....~--b'7-Vi __ e_, _____________ _ NO .YEARS AT PRESENT ADDRESS g' NO .YEARS AT PREVIOUS ADDRESS ___ {o __ _ PREvIousADDREss 1s1c;;1 H1J11v (Lt:. (rrcu1cJ 60y, frk. 31P£YI LEGAL BusINess NAME t6 ott:1 es u e Ma~,. 1 t Inv, oBA-+/t .... r ..... rca....,r....,y'r------ MAIL1NG ADDRESS 8'5 North Gutnuroft S:t-~,·rviort, A:k 31a53 2 BUSINESS TAX ID i1:-l.-\11ii2qi ADOR TAX ID trn R,01 I 2til 2<?,3 BusINess LocATI0N ~s Nartn l3u1noroft S+-. fu1 rn It&, ftl· Bu5D'Z. HAS APPLICANT EVER HAD AN ALCOHOLIC BEVERAGE LICENSE BEFORE_y__,e__,S ____ _ IF so, WHERE Mobfl t ~ (3q11cl w,·vi uNoER WHAT NAME o ottl tr u r Mok2i' it-lni HAS APPLICANT EVER BEEN ARRESTED NO IF so , WHERE _______ _ WHEN _____ WHATWASCHARGE ______________ _ DISPOSITION _______________________ _ LIST THREE REFERENCES: NAME ADDRESS PHONE NUMBER /r~\-)lty VYCI~ ~1'2.\i ~re,wn-cr u+-. I ' r'3 'H O VI 0-t V" I v\ YI c\ l.Rl?\06 ftlV\,e; ~rou\'-or . N t3r\f Ct\ V\ "()\/\¥-(; 11 1 1.. ~ h'\n~ e, nul OP\'\f\ (;~ Revised 3/2026 Page 198 of 233 City of Fairhope Alcoholic Beverage License Application Page - 2 - PLEASE SELECT TYPE OF LICENSE APPL YING FOR: __ 011 • PACKAGE STORE LICENSE -Allows sale of liquor, wine , or beer at Retail , TO GO only . No one under age 21 allowed on premises. A liquor tax of 10% City Limits or 5% Police Jurisdiction is due the 10 th of each month on the purchase price paid for all liquor for use or resale by the licensee . __ 010-LOUNGE LIQUOR LICENSE -Allows sale of liquor, wine, or beer for on and off consumption . No one under age 21 allowed on the premises. A liquor tax of 10% City Limits or 5% Police Jurisdiction is due the 10th of each month on the purchase price paid for all liquor for use or resale by the licensee . __ 031-CLUB LIQUOR LICENSE -Allows sale of liquor, wine, or beer but must meet ABC Board 's "club" regulations . A liquor tax of 10% City Limits or 5% Police Jurisdiction is due the 10th of each month on the purchase price paid for all liquor for use or resale by the licensee . __ 020 • RESTAURANT LIQUOR LICENSE -Allows sale of liquor, wine , or beer for on-premises consumption only and 51 % of gross receipts must come from the sale of food . A liquor tax of 10% City Limits or S°/o Police Jurisdiction is due the 10th of each month on the purchase price paid for all liquor for use or resale by the licensee . __x_ 140 • SPECIAL EVENTS LICENSE __ 160 • SPECIAL RETAIL LICENSE -More than 30 days __ 040 • BEER ON/OFF PREMISES LICENSE -Allows sale of Beer Only , on and off consumption . __ 050 • BEER OFF-PREMISES LICENSE -Allows sale of Beer Only , TO GO only . __ 060 • WINE ON/OFF PREMISES LICENSE -Allows sale of Wine Only , on and off consumption . __ 070 -WINE OFF-PREMISES LICENSE -Allows sale of Wtne Only, TO GO , only. __ 100 • WINE WHOLESALER LICENSE 210 • WINE IMPORTER LICENSE 200 • WINE MANUFACTURER LICENSE 240 • NON-PROFIT TAX-EXEMPT LICENSE 700 -SPECIAL TY RETAILER OF CONSUMABLE HEMP PRODUCTS 720-RETAIL FOOD STORE CONSUMABLE HEMP PRODUCTS I STATE ALL THE ABOVE TO BE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE . ~ ~ ~ SIGNATURE (FULL NAME) DATE NOT APPROVED BY COUNCIL _____ DATE __ _ City Clerk APPROVED BY COUNCIL _____ DATE __ _ City Clerk ** The Chief of Police is only acquiring a background check on the owners, partners, or corporate officers of the business for the City of Fairhope . The Alabama Alcoholic Beverage Control Board does a thorough Federal and State background check before issuing the License . Revi sed 3/20 26 Page 199 of 233 City of Fairhope Alcoholic Beverage license Application Page - 3 - INCORPORATED MEMBERS LEGAL ENTITY NAME: CJO:ltllf u~ Mobil (1 \Y'.){), DBA :__,__./n>_......ft1 ...... r_v----- NAME1\')0ma\ ~rattan MCJ(;c9or ssN____ , _ DATE oF BIRTH_ _ __ AGE _____ PLACE oF BIRTH Dn<1hmn Saud, '1fllll?lut- MA1uNGADDREss 1034:q rowior: Han2ex g,yd , (Kan d ~(Id/, Rt , 'Z lPS::lJd TITLE Pre.s I d.t.n t EMAIL l?aaj u ,j ~ bo tt1 en,:1 r fna nil e. cJO m DRIVER LICENSE NUMBER AND STATE----~-- WORK PHONE __________ _ CELL PHONE NAME _______________ _ SSN __________ _ DATE OF BIRTH _______ AGE ____ PLACE OF BIRTH _______ _ MAILING ADDRESS ________________________ _ TITLE ____________ EMAIL ______________ _ DRIVER LICENSE NUMBER AND STATE __________________ _ WORK PHONE __________ _ CELLPHONE _________ _ NAME ----------------SSN __________ _ DATE OF BIRTH _______ AGE ____ PLACE OF BIRTH _______ _ MAILING ADDRESS ________________________ _ TITLE ____________ EMAIL _____________ _ DRIVER LICENSE NUMBER AND STATE __________________ _ WORK PHONE ___________ _ CELLPHONE _________ _ NAME _______________ _ SSN __________ _ DATE OF BIRTH _______ AGE ____ PLACE OF BIRTH _______ _ MAILING ADDRESS ________________________ _ TITLE ____________ EMAIL _____________ _ DRIVER LICENSE NUMBER AND STATE __________________ _ WORK PHONE ___________ _ CELLPHONE _________ _ Revised 3/2026 Page 200 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1198 FROM: Paige Crawford, Director of Community Affairs SUBJECT: Request — Nathan Payne, Thomas Hospital Foundation, requests street closures for the Street Soirée, an annual fundraising event on Sunday, October 4, 2026, at the Apiary on 85 North Bancroft Street, Fairhope, Alabama 36532 from 5:00 a.m. to 4:00 p.m. for portions of Bancroft Street and Equality Street with access to the approved street closure area for Gulf Coast Events & Rentals and vendors to begin event setup; and the City of Fairhope to provide barricades to secure street closures and event area; and the Fairhope Police Department to provide security within perimeter and public safety. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: Council approval. BACKGROUND INFORMATION: City based fundraising event for Thomas Hospital. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 201 of 233 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 202 of 233 City of Fairhope Approval Special Event Request Date complete application submitted to Rental Facilities Department Event: ______________________________________________________________________________ Person Requesting: ___________________________________________________________________ Date of Event: _______________________________________________________________________ Location: ___________________________________________________________________________ $ ___________ Approval/Disapproval supporting documentation attached. Approval: ______________________________________ Date: _______________ Approx. security cost Police Chief/Designee ______________________________________ Date: _______________ Approx. cost city services $____________ Director of Public Works/Designee _______________________________________ Date: ______________ Director of Community Events Disapproval: _______________________________________ Date: ______________ Police Chief _______________________________________ Date: ______________ Director of Public Works/Designee _______________________________________ Date: ______________ Director of Community Events Route back to rental facilities department for application package finalization NOTES: _______________________________________________________________________________________ _____________________________________________________________________________________________ Rev. 01/20 MS/CM Stephanie Hollinghead (Aug 31, 2026 16:19:30 CDT) Stephanie Hollinghead Thomas Hospital Foundation Fund Raising Event (Street Closure) Nathan Payne 10/4/26 See Attached Map 08/31/2026 TBD Originally Submitted on 8/10/26.Times and dates were changed at the request of Chief Hollinghead. 8 27 2026 9/3/2026 $1000 Paige Crawford (Sep 3, 2026 09:27:57 CDT) Paige Crawford 9/3/2026 Page 203 of 233 Page 204 of 233 Page 205 of 233 Page 206 of 233 Page 207 of 233 Page 208 of 233 Page 209 of 233 Page 210 of 233 Page 211 of 233 Page 212 of 233 Signature: Email: Signature: Email:john.thomas@fairhopeal.gov Paige Crawford (Sep 3, 2026 09:27:57 CDT) Paige Crawford paige.crawford@fairhopeal.gov Page 213 of 233 Thomas Hospital Fundraising Event Street Closure 10.4.26_0001 Final Audit Report 2026-09-03 Created:2026-08-27 By:Nick Martin (nicholas.martin@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAA7oejyjmo--th74-HIDDVPcZr3qnLOl-m "Thomas Hospital Fundraising Event Street Closure 10.4.26_000 1" History Document created by Nick Martin (nicholas.martin@fairhopeal.gov) 2026-08-27 - 4:57:35 PM GMT Document emailed to stephanie.hollinghead@fairhopeal.gov for signature 2026-08-27 - 4:59:35 PM GMT Email viewed by stephanie.hollinghead@fairhopeal.gov 2026-08-27 - 7:21:12 PM GMT Email viewed by stephanie.hollinghead@fairhopeal.gov 2026-08-31 - 9:18:42 PM GMT Signer stephanie.hollinghead@fairhopeal.gov entered name at signing as Stephanie Hollinghead 2026-08-31 - 9:19:28 PM GMT Document e-signed by Stephanie Hollinghead (stephanie.hollinghead@fairhopeal.gov) Signature Date: 2026-08-31 - 9:19:30 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Document emailed to John Thomas (john.thomas@fairhopeal.gov) for signature 2026-08-31 - 9:19:33 PM GMT Email viewed by John Thomas (john.thomas@fairhopeal.gov) 2026-09-01 - 8:08:38 PM GMT Document e-signed by John Thomas (john.thomas@fairhopeal.gov) Signature Date: 2026-09-03 - 2:26:33 PM GMT - Time Source: server - Signature Appearance Selected: IMAGE Document emailed to paige.crawford@fairhopeal.gov for signature 2026-09-03 - 2:26:36 PM GMT Page 214 of 233 Email viewed by paige.crawford@fairhopeal.gov 2026-09-03 - 2:27:16 PM GMT Signer paige.crawford@fairhopeal.gov entered name at signing as Paige Crawford 2026-09-03 - 2:27:55 PM GMT Document e-signed by Paige Crawford (paige.crawford@fairhopeal.gov) Signature Date: 2026-09-03 - 2:27:57 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Agreement completed. 2026-09-03 - 2:27:57 PM GMT Page 215 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1197 FROM: Paige Crawford, Director of Community Affairs SUBJECT: Request - Cheslay Allegri, Live at 5 (a non-profit organization) requests street closures for the Fall/Winter 2026 Concerts at the Halstead Amphitheater on School Street between Morphy and Fairhope Avenue on Thursday, September 24, 2026; Friday, October 23, 2026; Friday, November 20, 2026; and Friday, December 18, 2026, from 6 a.m. until 12 a.m.; and City of Fairhope to deliver a trailer with eighty (80) plus metal barricades at new parking lot on north side of amphitheater; and twenty (20) trash cans with lids; and eight (8) orange barricades, four (4) on each end of School Street; and no parking signs along west side of road. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: Council approval. BACKGROUND INFORMATION: Raise money to provide music scholarships for local kids and adults. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 216 of 233 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 217 of 233 City of Fairhope Approval Special Event Request Date complete application submitted to Rental Facilities Department Event: ______________________________________________________________________________ Person Requesting: ___________________________________________________________________ Date of Event: _______________________________________________________________________ Location: ___________________________________________________________________________ $ ___________ Approval/Disapproval supporting documentation attached. Approval: ______________________________________ Date: _______________ Approx. security cost Police Chief/Designee ______________________________________ Date: _______________ Approx. cost city services $____________ Director of Public Works/Designee _______________________________________ Date: ______________ Director of Community Events Disapproval: _______________________________________ Date: ______________ Police Chief _______________________________________ Date: ______________ Director of Public Works/Designee _______________________________________ Date: ______________ Director of Community Events Route back to rental facilities department for application package finalization NOTES: _______________________________________________________________________________________ _____________________________________________________________________________________________ Rev. 01/20 MS/CM Live at Five Fall/Winter 2026 Street Closures Cheslay Allegri 9/24/26,10/23/26,11/20/26,12/18/26 See Attached Map Received 8/31/26. Asked the applicant to please have it turned in within 90 days of first event in the future. Awaiting payment. 08 31 26 Stephanie Hollinghead (Aug 31, 2026 16:20:53 CDT) Stephanie Hollinghead Paige Crawford (Sep 3, 2026 09:09:09 CDT) Paige Crawford Page 218 of 233 Page 219 of 233 Page 220 of 233 Page 221 of 233 Page 222 of 233 Page 223 of 233 Page 224 of 233 Page 225 of 233 Page 226 of 233 Page 227 of 233 Page 228 of 233 Page 229 of 233 Signature: Email: Signature: Email:john.thomas@fairhopeal.gov Paige Crawford (Sep 3, 2026 09:09:09 CDT) Paige Crawford paige.crawford@fairhopeal.gov Page 230 of 233 Live At 5 Fall 2026 Final Audit Report 2026-09-03 Created:2026-08-31 By:Nick Martin (nicholas.martin@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAsZ8TGS8b1G7rACDUsfXm8OCzu7yLsW9- "Live At 5 Fall 2026" History Document created by Nick Martin (nicholas.martin@fairhopeal.gov) 2026-08-31 - 6:23:05 PM GMT Document emailed to stephanie.hollinghead@fairhopeal.gov for signature 2026-08-31 - 6:24:27 PM GMT Email viewed by stephanie.hollinghead@fairhopeal.gov 2026-08-31 - 8:14:45 PM GMT Signer stephanie.hollinghead@fairhopeal.gov entered name at signing as Stephanie Hollinghead 2026-08-31 - 9:20:51 PM GMT Document e-signed by Stephanie Hollinghead (stephanie.hollinghead@fairhopeal.gov) Signature Date: 2026-08-31 - 9:20:53 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Document emailed to John Thomas (john.thomas@fairhopeal.gov) for signature 2026-08-31 - 9:20:55 PM GMT Email viewed by John Thomas (john.thomas@fairhopeal.gov) 2026-09-01 - 8:06:02 PM GMT Document e-signed by John Thomas (john.thomas@fairhopeal.gov) Signature Date: 2026-09-03 - 2:07:07 PM GMT - Time Source: server - Signature Appearance Selected: IMAGE Document emailed to paige.crawford@fairhopeal.gov for signature 2026-09-03 - 2:07:16 PM GMT Email viewed by paige.crawford@fairhopeal.gov 2026-09-03 - 2:08:09 PM GMT Signer paige.crawford@fairhopeal.gov entered name at signing as Paige Crawford 2026-09-03 - 2:09:07 PM GMT Page 231 of 233 Document e-signed by Paige Crawford (paige.crawford@fairhopeal.gov) Signature Date: 2026-09-03 - 2:09:09 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Agreement completed. 2026-09-03 - 2:09:09 PM GMT Page 232 of 233 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1185 FROM: Marcus McDowell, City Attorney SUBJECT: Executive Session — To discuss pending and potential litigation; and the consideration the governmental body is willing to offer or accept when considering the purchase, sale, exchange, lease, or market value of real property. AGENDA DATE: September 14, 2026 RECOMMENDED ACTION: That the City Council approves to go into Executive Session. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 233 of 233