HomeMy WebLinkAbout08-10-2026 City Council Meeting Agenda Packet
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, August 10, 2026 - 6:00 PM
City Council Chambers
Council Members
Jack Burrell
Joshua Gammon
Jimmy Conyers
Jay Robinson
Andrea Booth
Invocation and Pledge of Allegiance
Final Adoption
amending Chapter 21, Article III, Water: Section 21-
Final Adoption
Chapter 21, Article IV, Sewer: Section 21-
amount not-to-exce
emergency demolition on the Property
approves the award
Surface Restoration for a project cost not-to-
of Fairhope approves a depos
Page 1 of 235
City Council Regular Meeting
August 10, 2026
Page - 2 -
10. Resolution - To award (Bid No. 26-042-2026-SEW-005) to Video Industrial Services,
Inc. for Fairhope Sewer Manhole Rehabilitation with a bid proposal not-to-
for Amendment No. 2 of (RFQ PS017-
regulations
for Amendment No. 2 of (RFP No. 003-
Natural Resources Grant #S1P25-
requirements, and U.S. Treasury Regulations
proposed project would fo
value of $5,000,000 (five million dollars) t
Under the C3 Program's 50/50 cost-
County Commission's CDBG-
funding will pay for the 12
Professional Consulting Services (RFQ PS24-023) with a not-to-
Page 2 of 235
City Council Regular Meeting
August 10, 2026
Page - 3 -
17. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan
for Professional Services for (RFQ PS26-
LLC; and hereby authorize Mayor Sullivan to negotiate the not-to-
SR 26.04
Owner,
PPIN#: 626309
UR 26.11
Regular Meetings of the City Council shall be held on the 2nd and 4th Monday
of each month immediately following the 4:30 p.m. Work Session
unless prescheduled and announced otherwise.
Next Regular City Council Meeting, Monday, August 24, 2026, 6:00 p.m.
Fairhope Municipal Complex
Council Chambers
161 North Section Street
Page 3 of 235
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-333
FROM: Lisa Hanks, City Clerk
SUBJECT: Minutes of the July 27, 2026, Regular City Council Meeting and
minutes of the July 27, 2026, Work Session.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
That the City Council approves minutes of the July 27, 2026, Regular City Council
Meeting and minutes of the July 27, 2026, Work Session.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 4 of 235
STATE OF ALABAMA )(
:
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 27 July 2026.
Present were Council President Jimmy Conyers, Councilmembers: Jack
Burrell, Joshua Gammon, Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan,
City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Conyers called the meeting
to order at 6:17 p.m. The invocation was given by Reverend Linda Fisher of Unity on
the Eastern Shore Church, and the Pledge of Allegiance was recited.
Council President Conyers stated there was a need to add on an agenda item
after Agenda Item Number 33: a resolution that the City Council authorizes and
consents to the Front and Rear Courtyard Improvements at the K-1 Center/HATCH
presented by the Baldwin County Economic Development Alliance.
Councilmember Robinson moved to add on the above-mentioned item not on
the printed agenda. Seconded by Councilmember Burrell, motion passed unanimously
by voice vote.
Councilmember Gammon moved to approve minutes of the July 13, 2026,
regular meeting; and minutes of the July 13, 2026, work session. Seconded by
Councilmember Booth, motion passed unanimously by voice vote.
Mayor Sullivan addressed the City Council and thanked the Human Resources
Department and other Departments for the Internship Program.
The following individual spoke during Public Participation for Agenda Items:
1) Trae Corte, 53 South School Street, addressed the City Council regarding Agenda
Items No. 8 through No. 16: Ordinances amending the Zoning Ordinance No.
1253. Mr. Corte said he was okay with them voting on the Multi Family
ordinance only to get rid of the moratorium; and to put Multi Family back in the
Central Business District. Mr. Corte was against adopting the rest of the
ordinances.
Councilmember Burrell thanked City Treasurer Kim Creech for the Revenue
Projection presentation at the Work Session.
Councilmember Gammon thanked Mayor Sullivan and City Treasurer Creech
for their presentation. He thanked Planning Director Hunter Simmons and his Staff
for their work on the Zoning Amendments and presentations for these.
Page 5 of 235
27 July 2026
Councilmember Robinson said there have been tragedies in our local area. He
said these items on the agenda are not life and death issues. Councilmember Robinson
asked everyone to keep the families in their prayers.
Councilmember Booth said, “Happy Birthday Jimmy.”
Council President Conyers said, “Happy Birthday to Paige” who has the same
date of birth. He said Freddy’s List named Fairhope as his favorite town in the entire
United States.
A Public Hearing was held as advertised on the request for a Lounge Liquor
License by Carly Pirtle, 87 West LLC d/b/a 87 West, 212 Fairhope Avenue, Suite A,
Fairhope, AL 36532.
Council President Conyers opened the Public Hearing at 6:20 p.m. No one present
opposed the proposed ordinance, the Public Hearing closed at 6:21 p.m.
Councilmember Booth moved to approve the issuance of the license.
Seconded by Councilmember Burrell, motion passed unanimously by voice vote.
A Public Hearing was held as advertised on the Fairhope Church of God in
Christ property located at 371 Young Street that was found to be a dangerous building
and in need for demolition, pursuant to Fairhope Code Ordinances, Section 7-92(a).
Building Official Erik Cortinas explained the reason this is a dangerous building and
need for it to be demolished.
Council President Conyers opened the Public Hearing at 6:25 p.m.
1) Barry Cody, 42043 Grands Cabin Road, Bay Minette, Alabama, along with
members of the church addressed the City Council and said he was the pastor of
Fairhope Church of God in Christ. Mr. Cody said he tried to repair the church but
had limited funds. He said the 2 x 4s and the reinforcement beams in the attic
have collapsed. Mr. Cody said they would either get the title cleared up and/or
demolish the building. He stated they have roped off the property and are
requesting more time to get a cheaper price.
Attorney Chris Williams said the City Council has the discretion to change the
time for contract. Councilmember Burrell questioned if resolution was adopted
are we set with the contractor. Mr. Cortinas said this is a dangerous issue for
safety concerns; and children will roam. He requested that we give them a couple
of weeks but would like this to be on the August 10, 2026 agenda. The consensus
of the City Council was to allow them to get more quotes and to show some
progress with this issue; and to bring back something within two weeks.
The Public Hearing closed at 6:38 p.m. Councilmember Burrell move to table
the resolution until the next City Council meeting. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
Page 6 of 235
27 July 2026
Councilmember Burrell moved for final adoption of Ordinance No. 1869, an
ordinance to amend Zoning Ordinance No. 1253 and to rezone the property of Old
South Properties, LLC, from R-4, Low Density Multi-Family Residential District to
R-1, Low Density Single-Family Residential District. The property is located at 8501
Morphy Avenue and is 2.98± acres. PPIN #14970. (Introduced at the June 29, 2026,
City Council Meeting) Seconded by Councilmember Gammon, motion for final
adoption passed by the following voice votes: AYE – Burrell, Gammon, Conyers,
Robinson, and Booth. NAY - None.
Councilmember Burrell moved for final adoption of Ordinance No. 1870, an
ordinance to amend Ordinance No. 1253 and to approve the request from the City of
Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s
Zoning Ordinance for General Cleanup. (ZC 25.07). (Introduced at the July 13, 2026
City Council Meeting) Seconded by Councilmember Booth, motion for final adoption
passed by the following voice votes: AYE – Burrell, Gammon, Conyers, Robinson,
and Booth. NAY - None.
Councilmember Burrell moved for final adoption of Ordinance No. 1871, an
ordinance to amend Ordinance No. 1253 and to approve the request from the City of
Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s
Zoning Ordinance: Definitions. (ZC 25.07). (Introduced at the July 13, 2026 City
Council Meeting) Seconded by Councilmember Booth, motion for final adoption
passed by the following voice votes: AYE – Burrell, Gammon, Conyers, Robinson,
and Booth. NAY - None.
Planning Director Hunter Simmons explained the three options for Mixed Use
Buildings that were discussed in February, May, and June. Councilmember Burrell
said to round up at 1.5; and a half acre would be six units. Councilmember Gammon
stated he liked Option 1. Council President Conyers commented parking requirements
were driver before this. Councilmember Burrell said we want residential and may
table this because it must be done right. Mr. Simmons commented that the 75%
commercial is in this amendment. The consensus of the City Council was they want
mixed use, but the number (percentage) needs to be altered for buildings. They want
the CBD to be competitive and to keep as “Fairhope.” Councilmember Burrell said
for the record, “we will change this calculation.”
Councilmember Robinson moved for final adoption of Ordinance No. 1872,
an ordinance to amend Ordinance No. 1253 and to approve the request from the City
of Fairhope Planning and Zoning Department, for amendments to the City of
Fairhope’s Zoning Ordinance: Mixed Use Buildings. (ZC 25.07). (Introduced at the
July 13, 2026 City Council Meeting) Seconded by Councilmember Burrell, motion
for final adoption passed by the following voice votes: AYE – Burrell, Gammon,
Conyers, Robinson, and Booth. NAY - None.
Page 7 of 235
27 July 2026
Councilmember Burrell moved for final adoption of Ordinance No. 1873, an
ordinance to amend Ordinance No. 1253 and to approve the request from the City of
Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s
Zoning Ordinance: Multi-Family/Apartment. (ZC 25.07). (Introduced at the July 13,
2026 City Council Meeting) Seconded by Councilmember Robinson, motion for final
adoption passed by the following voice votes: AYE – Burrell, Gammon, Conyers, and
Robinson. NAY - Booth.
Mr. Simmons briefly explained the changes that were made in May, June, and
July. Councilmember Robinson said he has heartburn with this amendment. He said a
PUD allows for creativity, and this would defeat its purpose; and told the City
Council if you do not like something, Say No! Councilmember Burrell stated that all
PUDs that meet the specification are approved by the Planning Commission; and then
we do not like it. Councilmember Gammon said that the City Council approved PUDs
with high density; and we need to set the tone for density. Councilmember Robinson
said PUDs have been abused. Councilmember Burrell said he struggles with 3 units
per acre. Council President Conyers said he was not terribly okay with this.
Councilmember Gammon stated we still have tools in our box.
Councilmember Gammon moved for final adoption of Ordinance No. 1874,
an ordinance to amend Ordinance No. 1253 and to approve the request from the City
of Fairhope Planning and Zoning Department, for amendments to the City of
Fairhope’s Zoning Ordinance: PUD (Planned Unit Development). (ZC 25.07).
(Introduced at the July 13, 2026 City Council Meeting) Seconded by Councilmember
Burrell, motion for final adoption passed by the following voice votes: AYE – Burrell,
Gammon, and Conyers. NAY – Robinson and Booth.
Mr. Simmons briefly explained the changes that were made in February and
May; and said there were no changes in June or July. Councilmember Gammon said
these are too restrictive now; and are one size fits all. Councilmember Burrell
reiterated no changes were made since May; and we have spent millions to help with
drainage issues. Attorney Chris Williams said he and City Attorney McDowell were
discussing this and both said this at some time it will be a civil issue not the City’s.
Mayor Sullivan commented we need provisions after the fact. Councilmember Burrell
said we should adopt and then amend it for provisions. He asked Mayor Sullivan,
“wasn’t drainage your number one complaint?” Mayor Sullivan replied yes.
Councilmember Burrell moved for final adoption of Ordinance No. 1875, an
ordinance to amend Ordinance No. 1253 and to approve the request from the City of
Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s
Zoning Ordinance: Tables 3-1, 3-2, and 3-3. (ZC 25.07). (Introduced at the July 13,
2026 City Council Meeting) No one seconded the motion; therefore, motion died for
lack of a second.
Page 8 of 235
27 July 2026
Councilmember Robinson moved for final adoption of Ordinance No. 1875,
an ordinance to amend Ordinance No. 1253 and to approve the request from the City
of Fairhope Planning and Zoning Department, for amendments to the City of
Fairhope’s Zoning Ordinance: Tables 3-1, 3-2, and 3-3. (ZC 25.07) as amended for
effective date for “Max. Impervious Area” stated above. (Introduced at the July 13,
2026 City Council Meeting) Seconded by Councilmember Booth , motion for final
adoption passed by the following voice votes: AYE – Gammon, Conyers, Robinson,
and Booth. NAY - Burrell.
Councilmember Gammon moved for final adoption of Ordinance No. 1876,
an ordinance to amend Ordinance No. 1253 and to approve the request from the City
of Fairhope Planning and Zoning Department, for amendments to the City of
Fairhope’s Zoning Ordinance: Site Plan Review. (ZC 25.07). (Introduced at the July
13, 2026, City Council Meeting) Seconded by Councilmember Booth, motion for
final adoption passed by the following voice votes: AYE – Burrell, Gammon,
Conyers, Robinson, and Booth. NAY - None.
Councilmember Burrell moved for final adoption of Ordinance No. 1877, an
ordinance to amend Ordinance No. 1253 and to approve the request from the City of
Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s
Zoning Ordinance: Townhouses. (ZC 25.07). (Introduced at the July 13, 2026 City
Council Meeting) Seconded by Councilmember Robinson, motion for final adoption
passed by the following voice votes: AYE – Burrell, Gammon, Conyers, Robinson,
and Booth. NAY - None.
Councilmember Gammon moved for final adoption of Ordinance No. 1878,
an ordinance to amend Ordinance No. 1253 and to approve the request from the City
of Fairhope Planning and Zoning Department, for amendments to the City of
Fairhope’s Zoning Ordinance: Village Districts. (ZC 25.07). (Introduced at the July
13, 2026 City Council Meeting) Seconded by Councilmember Burrell, motion for
final adoption passed by the following voice votes: AYE – Burrell, Gammon,
Conyers, Robinson, and Booth. NAY - None.
Councilmember Robinson moved for final adoption of Ordinance No. 1879,
an ordinance to amend Ordinance No. 1253 and to rezone the property Gulf Health
Hospitals Inc. from R-4, Low Density Multi-Family Residential District to B-2,
General Business District for Thomas Hospital. The properties are located at 751 and
757 Northrop Avenue and a total of 0.35± acres. PPIN #: 36183, 38153 (ZC 26.05).
(Introduced at the July 13, 2026, City Council Meeting) Seconded by Councilmember
Booth, motion for final adoption passed by the following voice votes: AYE – Burrell,
Gammon, Conyers, Robinson, and Booth. NAY - None.
Page 9 of 235
27 July 2026
Councilmember Burrell moved for final adoption of Ordinance No. 1880, an
ordinance to rescind Resolutions No. 4950-23 and No. 4986-24, and to Establish the
Service Territory for New Connections to the City of Fairhope's Sanitary Sewer
Wastewater System with Addition. (Introduced at the July 13, 2026 City Council
Meeting) Seconded by Councilmember Booth, motion for final adoption passed by
the following voice votes: AYE – Burrell, Gammon, Conyers, Robinson, and Booth.
NAY - None.
Councilmember Robinson introduced in writing an ordinance to amend
Ordinance No. 1867; and amending Chapter 21, Article III, Water: Section 21-32
Connection Fees and Expenses, Fairhope Code of Ordinances. Due to lack of a
motion for immediate consideration, this ordinance will layover until the August 10,
2026 City Council meeting.
Councilmember Gammon introduced in writing an ordinance to amend
Ordinance No. 1868: Chapter 21, Article IV, Sewer: Section 21-52 Connection
Requirements and Connection Fees, Fairhope Code of Ordinances. Due to lack of a
motion for immediate consideration, this ordinance will layover until the August 10,
2026 City Council meeting.
Councilmember Booth introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope agrees to provide all
funds necessary to the Employees’ Retirement System to cover the cost of the one-
time lump sum payment as provided for by Act 2026-608 for those eligible
employees retired and beneficiaries of deceased retirees of the City of Fairhope with
the aforementioned increase being paid in October 2026. The motion was seconded
by Councilmember Robinson. Councilmember Burrell stated he will vote for this item
but does not agree with it. He said the Legislature is giving us permission to pay the
retirees. After further discussion, motion passed unanimously by voice vote.
RESOLUTION NO. 5865-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, FAIRHOPE, ALABAMA, that the City of Fairhope elects to come
under the provisions of Act 2026-608 of the Regular Session of the 2026 Alabama
Legislature; and
The City of Fairhope agrees to provide all funds necessary to the Employees’
Retirement System to cover the cost of the one-time lump sum payment as provided
for by said Act for those eligible employees retired and beneficiaries of deceased
retirees of the City of Fairhope with the aforementioned increase being paid in
October 2026.
Page 10 of 235
27 July 2026
ADOPTED THIS 27TH DAY OF JULY, 2026
___________________________
James Reid Conyers, Jr.,
Council President
Attest:
____________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Booth introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes Mayor
Sherry Sullivan to write a letter of support to the Baldwin County Trailblazers
(“BCT”) for their Project to refurbish existing kiosks along the Eastern Shore Trail as
well as to build new ones that are planned for an extension of the trail; and hereby
grants permission to BCT to refurbish, update and maintain the existing kiosks within
the City’s right of way along the Eastern Shore Trail. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5866-26
BE IT HEREBY RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan
to write a letter of support to the Baldwin County Trailblazers (“BCT”) for their Project to
refurbish existing kiosks along the Eastern Shore Trail as well as to build new ones that are
planned for an extension of the trail; and hereby grants permission to BCT to refurbish,
update and maintain the existing kiosks within the City’s right of way along the Eastern Shore
Trail.
ADOPTED ON THIS 27TH DAY OF JULY, 2026
______________________________
James Reid Conyers, Jr.
Council President
Attest:
______________________________
Lisa A. Hanks, MMC
City Clerk
Page 11 of 235
27 July 2026
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the change
order to the 46KV Transmission Line 2024 Modifications & Additions Electric
Department project to add Morphy Avenue sidewalk and street modifications and
repairs. The addition will include labor from American Asphalt, Inc. (Bid No. 24-048
Asphalt and Concrete Repairs Annual Contract) for $101,398.60 and materials from
MMC Gulf Coast, LLC (SAPA Contract No. 260303) for $19,698.50 and Mobile
Asphalt Co. ("MAC") (SAPA Contract No. 220620) for $2,373.03. The total change
order for the project is not-to-exceed $123,470.13. Seconded by Councilmember
Booth, motion passed unanimously by voice vote.
RESOLUTION NO. 5867-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope approves the change order to the 46KV Transmission
Line 2024 Modifications & Additions Electric Department project to add Morphy
Avenue sidewalk and street modifications and repairs. The addition will include labor
from American Asphalt, Inc. (Bid No. 24-048 Asphalt and Concrete Repairs Annual
Contract) for $101,398.60 and materials from MMC Gulf Coast, LLC (SAPA
Contract No. 260303) for $19,698.50 and Mobile Asphalt Co. (“MAC”) (SAPA
Contract No. 220620) for $2,373.03. The total change order for the project is not-to-
exceed $123,470.13.
DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
*
*
Page 12 of 235
27 July 2026
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution That the City of Fairhope approves the
procurement of playground equipment system, installation, and poured-in-place
surfacing with Rubber J-Curb Border for the River Mill Park that is on Sourcewell
(Contract #101625-PLP-4) with Giffen Recreation Inc.; and therefore, does not have
to be let out for bid. The total amount not-to-exceed $135,195.54. The City will
receive contributions towards the procurement from the Fairhope Single Tax
Corporation ($135,195.54); and to be invoiced at the issuance of the Purchase Order.
Seconded by Councilmember Booth, motion passed unanimously by voice vote.
RESOLUTION NO. 5868-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1] That the City of Fairhope approves the procurement of playground equipment system,
installation, and poured-in-place surfacing with Rubber J-Curb Border for the River Mill Park
that is on Sourcewell (Contract #101625-PLP-4) with Giffen Recreation Inc. and therefore
does not have to be let out for bid. The total amount not-to-exceed $135,195.54. The City will
receive contributions towards the procurement from Fairhope Single Tax Corporation
($135,195.54); and to be invoiced at the issuance of the Purchase Order.
DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Booth introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the award of
the Request for Quotes for Quail Creek Golf Course (Between Holes 2 & 3) New
Bathroom Project to G.A.F. General Contractors for a cost of $61,500.00 plus
$2,500.00 contingency, total project cost not-to-exceed $64,000.00. This Public
Works project will be less than $100,000.00, and therefore does not need to be
formally bid out. Seconded by Councilmember Burrell, motion passed unanimously
by voice vote.
Page 13 of 235
27 July 2026
RESOLUTION NO. 5869-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope approves the award of the Request for Quotes for Quail
Creek Golf Course (Between Holes 2 & 3) New Bathroom Project to G.A.F. General
Contractors for a cost of $61,500.00 plus $2,500.00 contingency, total project cost
not-to-exceed $64,000.00. This Public Works project will be less than $100,000.00,
and therefore does not need to be formally bid out.
DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Gammon introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the
procurement of labor from American Asphalt, Inc. (City of Fairhope Contract No. 24-
048) for $36,700.00 and materials from MMC Gulf Coast, LLC (SAPA Contract No.
260303) for $12,250.00 to construct new walkways at Volanta Park, total project cost
not-to-exceed $48,950.00; and authorizes the Treasurer to transfer $13,950.00 from
Re-Surface Concrete Flooring in both locker rooms budget to this project in the FY26
budget; and to authorize to use Impact fees to pay for total project cost. Seconded by
Councilmember Booth, motion passed unanimously by voice vote.
*
*
*
Page 14 of 235
27 July 2026
RESOLUTION NO. 5870-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope approves the procurement of labor from American
Asphalt, Inc. (City of Fairhope Contract No. 24-048) for $36,700.00 and materials
from MMC Gulf Coast, LLC (SAPA Contract No. 260303) for $12,250.00 to
construct new walkways at Volanta Park, total project cost not-to-exceed $48,950.00;
and authorizes the Treasurer to transfer $13,950.00 from Re-Surface Concrete
Flooring in both locker rooms budget to this project in the FY26 budget. Authorize to
use Impact fees to pay for total project cost.
DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the award of
the Request for Quotes for 20 New - Custom Kennel Clad Insulated Guillotine
Kennel Doors for The Haven to Moore Pet Supplies for a not-to-exceed project cost
of $8,458.57. This Public Works project will be less than $100,000.00 and therefore
does not need to be formally bid out. Seconded by Councilmember Booth, motion
passed unanimously by voice vote.
*
*
*
Page 15 of 235
27 July 2026
RESOLUTION NO. 5871-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for 20
New – Custom Kennel Clad Insulated Guillotine Kennel Doors for the Haven to Moore Pet
Supplies for a not-to-exceed project cost of $8,458.57. This Public Works project will be less
than $100,000.00 and therefore does not need to be formally bid out.
DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Booth introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the award of
the Request for Quotes for Labor and Materials for new flooring for the Recreation
Center Lobby and Activities Center to StoneART Creations for a not-to-exceed
project cost of $30,250.00. This Public Works project will be less than $100,000.00,
and therefore does not need to be formally bid out. Seconded by Councilmember
Burrell, motion passed unanimously by voice vote.
RESOLUTION NO. 5872-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for
Labor and Materials for new flooring for the Recreation Center Lobby and Activities Center
to StoneART Creations for a not-to-exceed project cost of $30,250.00. This Public Works
project will be less than $100,000.00, and therefore does not need to be formally bid out.
DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 16 of 235
27 July 2026
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope has voted to approve
the procurement of a Wilo Submersible Pump from J.H. Wright & Associates, Inc. as
sole source distributor; and authorizes procurement based on the option allowed by
the Code of Alabama 1975, Section 41-16-51(13). The cost will not-to-exceed
$31,954.00; and to file a claim with insurance. Seconded by Councilmember Booth,
motion passed unanimously by voice vote.
RESOLUTION NO. 5873-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope has voted to approve the procurement of a Wilo
Submersible Pump from J.H. Wright & Associates, Inc. as sole source distributor; and
authorizes procurement based on the option allowed by the Code of Alabama 1975,
Section 41-16-51(13). The cost will not-to-exceed $31,954.00.
DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Booth introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a Contract with Krebs Engineering for On-Call Professional Engineering
Services for the Water/Wastewater Department Annual Contract (RFQ PS26-029)
with a not-to-exceed amount of $100,000.00. Seconded by Councilmember Gammon,
motion passed unanimously by voice vote.
*
*
Page 17 of 235
27 July 2026
RESOLUTION NO. 5874-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Krebs
Engineering for Professional Engineering Services for the Water/Wastewater Department Annual
Contract (RFQ PS26-029) with a not-to-exceed amount of $100,000.00.
DULY ADOPTED THIS 27TH DAY OF JULY, 2026
______________________________
James Reid Conyers, Jr.
Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of CARUS 8700 Corrosion Inhibitor Water Treatment Chemical as the
Sole Source Procurement from distributor Alberty & Blakeney LLC, for an additional
annual amount of $30,000.00 based on the option by the Code of Alabama 1975,
Section 41-16-51(13). The total annual procurement for the fiscal year is
$390,000.00. Seconded by Councilmember Booth, motion passed unanimously by
voice vote.
RESOLUTION NO. 5875-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of CARUS 8700 Corrosion
Inhibitor Water Treatment Chemical as the Sole Source Procurement from distributor Alberty &
Blakeney LLC, for an additional annual amount of $30,000.00 based on the option by the Code of
Alabama 1975, Section 41-16-51(13). The total annual procurement for the fiscal year is
$390,000.00.
DULY ADOPTED THIS 27TH DAY OF JULY, 2026
________________________________
James Reid Conyers, Jr.
Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 18 of 235
27 July 2026
Councilmember Booth moved to reappoint Len Strickland to the Fairhope
Airport Authority whose term expired on March 31, 2025 but still continued to serve
as a Board member (which is allowed by § 4-3-45. Alabama Code 1975). The new
term will expire on March 31, 2031. Seconded by Councilmember Burrell, motion
passed unanimously by voice vote.
City Council reviewed an application for a Special Retail License - More than
30 Days by Glenda L. Bishop and Marva Dean Little for Oak Hollow Farm, Inc. d/b/a
Oak Hollow Farm, 14210 Greeno Road, Fairhope, Alabama 36532. Councilmember
Burrell moved to approve the issuance of the license. Seconded by Councilmember
Gammon, motion passed unanimously by voice vote.
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council authorizes and consents to
the Front and Rear Courtyard Improvements at the K-1 Center/HATCH presented by
the Baldwin County Economic Development Alliance. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5864-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council authorizes and consents to the Front and Rear
Courtyard Improvements at the K-1 Center/HATCH presented by the Baldwin County
Economic Development Alliance.
ADOPTED AND APPROVED THIS 27TH DAY OF JULY, 2026
______________________________
James Reid Conyers, Jr.
Council President
ATTEST:
_____________________________
Lisa A. Hanks, MMC
City Clerk
At the request of the City Attorney, Marcus E. McDowell, the City Council
will rise from the meeting to go into Executive Session based on Alabama Code § 36-
25A-7(a)(3) to discuss pending and potential litigation. The approximate time to be in
Executive Session is 60 minutes. Councilmember Burrell moved to go into Executive
Session. Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
Page 19 of 235
27 July 2026
Exited the dais at 8:24 p.m. Returned at 9:29 p.m.
Councilmember Robinson moved to adjourn the meeting. Seconded by
Councilmember Booth, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 9:30 p.m.
James Reid Conyers, Jr., Council President
________________________________
Lisa A. Hanks, MMC
City Clerk
Page 20 of 235
STATE OF ALABAMA ) (
:
COUNTY OF BALDWIN ) (
The City Council met in a Work Session
at 4:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532,
on Monday, 27 July 2026.
Present were Council President Jimmy Conyers, Councilmembers: Jack Burrell,
Joshua Gammon (arrived at 4:35 p.m.), Jay Robinson, and Andrea Booth, Mayor Sherry
Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks.
Council President Conyers called the meeting to order at 4:33 p.m.
The following topics were discussed:
• The first item on the Agenda was the Presentation by the 2026 Baldwin County Utility
Interns (3) was next on the Agenda. Senior Human Resources Coordinator Jennifer Failla
addressed the City Council and introduced Kye Harvey, Davidson Stankoski, and Zane
Reynolds.
Kye Harvey from Bayshore Christian School addressed the City Council and said he
worked in the Electric Department. Mr. Harvey gave the background of his family; said is
huge in his faith; and loves Theology and Physics. He said this was a good experience for
him and had a really fun time. Mr. Harvey said the electrical side fascinated him,
especially what a lineman does and how electricity works; and said he learned a lot of
stuff about the Electric Department.
Davidson Stankoski from Fairhope High School addressed the City Council and said he
worked in the Public Works Department’s with HVAC and Building Maintenance. Mr.
Stankoski said he was fascinated by A/C units; and loved working with the HVAC
multiple components. Mr. Harvey commented that he learned a lot of stuff over the past
few weeks; and told the City Council that he wants to open his own HVAC shop. He said
the employees were great teachers, patient, and thoughtful.
Zane Reynolds from Spanish Fort High School addressed the City Council and said he
worked in the Fleet Maintenance Department. Mr. Reynolds said he learned a lot working
on diesels, hydraulics, and welding. Mr. Reynolds said he and his co-worker Mike built a
forklift/manlift frame for the bucket. His message to future interns was “Don’t let Tim
get to you.”
• City Engineer Richard Johnson and Lee Lawson President and CEO of Baldwin Alliance
(f/k/a Baldwin County Economic Development Alliance) addressed the City Council
regarding the Presentation, Review, and Consent for the Baldwin County Economic
Development Alliance: Front and Rear Courtyards at the K-1 Center/HATCH Project.
Mr. Johnson said right now they are doing finishing work, but should be opened to
HATCH mid-September. He said this is a well thought out plan for the courtyards.
Mr. Lawson said they are phasing in the aesthetics for the courtyards. He said they are
going after another HUD grant; and time is of the essence for this Project. Mr. Lawson
said we have a great team and partnership too.
Page 21 of 235
Monday, 27 July 2026
Page -2-
He told the City Council the early success with HATCH was the Med Tech
entrepreneurs; and then explained Phase I for the courtyards. (See attached Pictures)
• The Discussion of the Walker Downtown Parking Strategy was the next Agenda item and
presented by Planning Director Hunter Simmons. He told the City Council that the
parking meter discussions go back to 1962 and then, off and on. He showed a photo of
the Fairhope Parking Deck from 2024 and then, a photo from 2026. Mr. Simmons noted
in both photos the parking deck was not full. He said education still needs to be done for
using our parking deck. (See attached Power Point Presentation) Council President
Conyers that the Parking Authority and Hunter Simmons for all of their hard work with
this issue. Councilmember Burrell said there were no surprises and it was a good report.
He commented that two-hour parking in Fairhope is not enough time for shopping and
going to a restaurant; it is more like four-hours plus. He stated on street parking is a
problem. Councilmember Gammon suggested a trolley car with air condition for the
CBD instead of the golf cart shuttle.
• City Treasurer Kim Creech addressed the City Council regarding Review General Fund
Revenue for the FY2027 Budget. (See attached Power Point Presentation) Ms. Creech
highlighted the large dollar amounts in the presentation; and answered any questions if
needed. Mayor Sullivan said the State of Alabama is looking at SSUT income. City Sales
Tax was questioned and the need to repeal the Dog Tax Ordinance was suggested.
Councilmember Burrell said this ordinance was put in place to make sure rabies shots
were current. Councilmember Gammon questioned Total Revenue; and mentioned
staffing that is budgeted but not hired will be looked at.
• Councilmember Burrell gave an update on the Fairhope Airport Authority; and
mentioned major improvements. He commented that businesses are coming to the Airport
Authority; and said he and Attorney Chris Williams are working on the eight acres for
Industrial Park given back to the City of Fairhope. He told the City Council to hold the
Airport Authority accountable and have them pledge money to the City.
• Council President Conyers said the Parking Authority update was the Walker Downtown
Strategy Analysis given by Mr. Simmons.
______________________________
James Reid Conyers, Jr.
Council President
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 22 of 235
11 .......
PORCH COVER STRUCTURE
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& RAMP STRUCTURE
WA
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Page 23 of 235
I
EX ISTING SIDEWALK
58 SF INTEGRAL COLOR
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38 SF PLANTING BED
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PLANTING INSET (TYP)
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ACCESSIBLE RAMP
2,300 SF ENTRY PATIO
LOW VOLTAGE LANDSCAPE LIGHT (TYP)
PLANTING BED (TYP)
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Page 24 of 235
City of Fairhope
City Council Work Session
July 13, 2026
Walker Parking Study Summary
Page 25 of 235
Background
Page 26 of 235
Background
Page 27 of 235
Background
2014 2025
Page 28 of 235
Background
Public
Outreach
Page 29 of 235
Background
Page 30 of 235
Background
Public
Outreach
Page 31 of 235
Background
Public
Outreach
Page 32 of 235
Tuesday, July 7,
2026
8:00 AM
2:00 PM
11:00 AM
Page 33 of 235
Team
Jeremy Greenwald, AICP, TDM-CP
Jim Corbett, Director of Planning and Operations Services
Jack Casterella
Page 34 of 235
Page 35 of 235
Page 36 of 235
Page 37 of 235
Page 38 of 235
Page 39 of 235
Page 40 of 235
Background
Page 41 of 235
Background
Page 42 of 235
Page 43 of 235
Page 44 of 235
Page 45 of 235
Page 46 of 235
Page 47 of 235
Page 48 of 235
Mayor – “?”
Page 49 of 235
Page 50 of 235
Page 51 of 235
Page 52 of 235
Page 53 of 235
Analysis
Access
To Lots
Should
Be Heavily
Considered.
Page 54 of 235
City of Fairhope
Gen eral Fund
FY2027 Revenue Projections
001 Gene ral Fund
FY2023 FY2024 FY2025 6/30/2025 6/30/2026 FY2027
Object Description Actuals Actuals Actuals Actuals Actuals FY2026 Budget Project ions Explana ti ons
REVENUES
Revenue Commissio ner
Prov ided ($11 ,966,429 budget
40030 Real Estate Ta xes 7,494,699 8,953,083 10,094,316 10,054,98 0 10,743 ,176 10,698 ,038 11,607,436 97%)
5% increase from FY2 025
40040 Automobile Taxes 1,149,511 1,181,763 1,269 ,034 777 ,192 800,029 1,252,669 1,332,485 (2 .5% increase)
Total Property Taxes 8,644 ,210 10,134 ,846 11,363,350 10,832 ,172 11 ,543 ,205 11,950,707 12,939 ,921
5% in creas e f rom FY2025
401 60 City Sales Ta x 10,116,381 10 ,260 ,245 10 ,644,148 7 ,154,353 7,427 ,855 10,875,859 11 ,176,355 (2 .5% increase)
10% increase from FY2 025 (5 %
40162 SSUTINCOME 1,628 ,226 1,857 ,537 2 ,102,997 1 ,398 ,028 1,577 ,644 2 ,043 ,290 2 ,3 13 ,297 increas e)
5% increase from FY2025
40163 Ci ty Sale s Tax-Police Jurisdict ion 1,079 ,973 1,232 ,183 1,272,429 825,458 853 ,593 1,306 ,114 1,336 ,051 (2 .5% increase)
5% in crease from FY2025
401 64 Seller Use Tax 1,508 ,574 1,569 ,397 1,57 1,692 1 ,0 57 ,500 1,180 ,7 11 1,663 ,560 1,650 ,276 (2 .5% inc rea se)
5% increase from FY2025
40165 Se ller Use Tax-Police Jurisdictio n 267 ,609 244 ,393 256 ,2 01 174 ,509 173,467 259 ,057 269 ,012 (2 .5% increase)
5% in crease from FY2025
40166 Consumer Use Tax 195 ,947 151 ,540 311 ,960 251 ,284 101 ,730 260 ,000 327 ,558 (2 .5% increase)
5% increase from FY2 025
4 0167 Consume r Use Ta x-Police Jurisdict io1 18,913 20 ,256 22 ,573 14,892 32 ,214 21,472 23 ,702 (2 .5% increase)
4 0170 BeerTa x 305,666 302 ,515 306 ,782 199 ,9 13 195,486 3 05 ,177 306 ,80 0 Flat from 2025
4 0175 Beer Ta x-Police Juris diction 34,170 33,868 33 ,387 21 ,330 21,425 35,000 33 ,400 Flat f rom 2025
40180 Win e Ta x 57 ,081 55 ,143 52 ,895 36,109 35 ,764 57 ,500 53 ,000 Flat from 2025
4018 5 Wine Tax-Police Juris diction 455 4 13 4 04 268 279 465 404 Flat from 2025
40 190 liquor Ta x 187,566 227 ,606 297 ,012 192 ,805 198 ,933 248 ,000 297,000 Flat f rom 2025
40195 liquo r Tax-Police Juris di ction 47,822 43 ,924 39 ,866 25 ,007 28 ,543 43 ,000 40 ,000 Flat from 2025
Page 1 of 6 7/27/2027
Page 55 of 235
City of Fairhope
General Fund
FY2027 Revenue Projections
001 General Fund
FY2023 FY2024 FY2025 6/30/2025 6/30/2026 FY2027
Object Description Actuals Actuals Actuals Actuals Actuals FY2026 Budget Projections Explanations
40210 Dog Tax 40 55 26 19 21 40 26 Flat from 2025
40220 Cigarette Tax 48 ,067 40,724 37 ,394 24 ,602 23,900 40 ,724 37 ,400 Flat from 2025
4 0225 Cigarette Tax-Police Jurisd icti on 50,483 53 ,844 54,715 36 ,281 22,501 53,844 54,700 Flat from 2025
5% increase fro m FY2025
40230 Lodging Tax 676 ,574 658 ,524 800 ,502 506 ,514 635 ,133 710 ,000 840 ,527 (2 .5 % increase)
5% increase from FY2025
40235 Lodging Tax-Police Jurisdiction 1,108,022 1,104,718 1,196,653 699 ,276 778,565 1,171 ,002 1,256,485 (2 .5% increase)
Total Local Taxes 17,331 ,571 17,856,884 19,001,637 12,618,149 13,287 ,763 19,094,104 20,015 ,993
5% increase from FY2025
40310 Business Lie-Inside City 2 ,825 ,156 3,073 ,856 3,352 ,971 3,260,679 3,430,942 3,376,393 3,520,620 (2 .5% increase)
5% increase from FY2025
40315 Bus iness Lie-Police Jurisdiction 153 ,879 173 ,131 212,431 203 ,112 250 ,239 210,250 223,052 (2 .5% increase)
40325 Registration Fees-Soli cit 700 400 300 300 400 400 Flat
40330 Parade/Mis c Perm it Fe es 12,962 9,407 17,291 1,959 7,332 9 ,500 13,000 Avera ge 3 years
40350 Bu ild i ng Pe rmi ts 1,343,487 838 ,135 1,183 ,854 975,709 760,524 900 ,000 900 ,000 Same as FY2026 budget
40360 Inspection Fe es 517 ,566 259 ,910 470 ,769 418 ,394 238,577 465 ,000 418 ,000 Average 3 yea rs
40370 Misc Bldg Dept Fees/Fines 340,144 137,994 117,222 88 ,701 111,2 11 175 ,000 114,000 Average 3 years
40375 Planning-Misc Revenue 400 350 500 350 850 500 500 Flat
40377 Subdivision-Inside City 72 ,550 178 ,786 101,962 94,325 76 ,811 150 ,000 118 ,000 Average 3 yea rs
40378 Site Plan Approval 500 1,000 4 ,500 4 ,000 9,485 1,000 9 ,500 FY2026 amount
40379 Board of Adjustment Apps 3 ,560 5,422 6 ,277 5 ,142 5,233 3 ,300 5 ,080 Average 3 yea rs
40380 Rezoning Applications 7 ,140 5 ,282 10,071 8 ,372 8,070 7 ,140 7 ,500 Average 3 yea rs
Based on expense pass -
40385 State of AL Commercial Fee 118 ,057 34,724 65 ,194 60 ,335 32,497 72,000 72 ,000 through
40390 Insurance Co . Franchises 407 ,116 492,986 557 ,752 542,478 444 ,305 500 ,000 500 ,000 Flat
40400 Cable TV Franchise 270 ,616 221 ,372 204 ,565 156,344 144,507 250,000 205,000 Flat from 2025
40410 Franchise Fees-City Prop 2,416 4 ,286 5 ,114 1,016 7 ,821 4,000 5,100 Flat from 2025
40415 Utility Franchise Fees 217,554 252,677 265 ,119 265,119 279,092 265,119 279,100 Flat from 2026
Page 2of 6 7/27/2027
Page 56 of 235
City of Fairhope
General Fund
FY2027 Revenue Projections
001 General Fund
FY2023 FY2024 FY2025 6/30/2025 6/30/2026 FY2027
Object Description Actuals Actuals Actuals Actuals Actuals FY2026 Budget Projections Explanations
Total Licenses and Permits 6,294,952 5 ,689 ,718 6,575,892 6 ,086,334 5,807,496 6 ,389 ,602 6,390,852
40540 Fines Forfeitures & Fees 251 ,346 243 ,897 187,172 129,804 120,946 210 ,000 187,000 Flat from 2025
Total Court Revenue 292,011 280,773 187,172 158,026 120,946 210,000 187,000
40590 An nual AL Liq Tax Allocation 18,323 20,427 17,741 147 2,176 20,427 18,800 Ave rage 3 years
40600 Liquor Tax-Monthly Revenue 88,479 84,424 107,683 74,016 74 ,693 85,000 93,000 Average 3 years
40610 Fin Inst Excise Tax 486,822 294,609 333,112 118 ,0 12 104,799 250,000 314 ,000 Average 2 years
40620 Motor Veh Lie & Reg Fee s 6,523 6,892 6,764 4 ,677 4 ,690 7 ,099 6 ,700 Average 3 years
40630 Oil Prod Privi lege Tax 6 ,087 6 ,510 4,408 2,370 766 6 ,705 5 ,600 Avera ge 3 years
41695 Severance Ta x -Gas & Oil 15,672 12,153 10,709 5,412 11,000 12,800 Average 3 years
Total State of Alabama 621 ,906 425,015 480,417 204,634 187,124 380 ,231 450,900
40650 State Grants 5,200 43 ,000 43,000
40780 Grant -Police Dept 300 ,000 362,851 360 ,000 252,851 135 ,653 350,00 0 360,000 Per ag reeme nt
40815 Mosqu ito Co nt rol Revenue 24 ,960 29,812 29,812 29,812 29 ,812 29,812 29,812 Pe r agreement
Calculated based on grant
40835 Federal Grants 58,489 157,897 348,618 (36 ,815) (31 ,179) 211,200 expense
41336 Community/Special Project Grant 30 ,000 124,912 60 ,000 30,000 280,000 Per agreement
Calculated based on grant
45520 Ai rport Grant Revenue 304,387 2,017 ,266 445 ,158 (141 ,917) 5,966,523 100 ,000 100,000 expense
Total Grants 723 ,036 2,692,738 1,287,589 177 ,931 6,100,809 971 ,012 489,812
40950 Interest-Bank Deposits 1,138,049 1,506,105 1,158,096 891,444 752 ,923 800,000 800 ,000 Flat from FY2026 budget
40960 Intere st-Other 7 ,893 19,867 3 ,213 13,485 20 ,000 14,300 Airport LOG
40970 Lease-Municipal Pier 2 ,500 6 ,250 27 ,729 24 ,281 29,441 28 ,000 45,000 Based on FY2026
40980 Rent -Farm 9 ,975 9 ,975 9 ,975 9 ,975 9 ,975 9 ,975 9 ,975 Per agreeme nt
41020 Rent -Faulkner 1 1 1 1 1 1 1 Per agreement
41040 Rent -USA 25 ,000 25 ,000 27 ,500 27,500 27,500 Per agreement
Page 3 of 6 7/27/2027
Page 57 of 235
City of Fairhope
General Fund
FY2027 Revenue Projections
001 General Fund
FY2023 FY2024 FY2025 6/30/2025 6/30/2026 FY2027
Object Description Actuals Actuals Actuals Actuals Actuals FY2026 Budget Projections Explanations
41060 Rent • Civic Center 49,008 61,499 77,436 69,347 71 ,167 75,000 77,500 Flat from 2025
41070 Rent• Nix Center 37,461 34,539 28,642 20 ,748 20 ,725 35,000 28,600 Flat from 2025
41080 Rent • Park/Sidewalk Areas lZ 469 19 225 11955 3180 18 9Z5 2 180 12,000 Flat from 2025
Total Interest and Rents 1,279,463 1,670,486 1,361 ,202 1,022 ,189 916 ,692 997,656 1,014 ,876
Placeholder (calculated based
41250 Utility Collection s Fees 1,331,495 1,3 55 ,851 1,574 ,824 1,181 ,118 1,6 12 ,319 1,670 ,630 1,700 ,000 on expense)
Placehold er (calculated based
41260 Adm in Services • Utilities 2 ,733 ,078 2,917,049 3,400 ,180 2,550 ,135 2,874,768 4,312 ,153 4 ,500,000 on expense)
Total Charge for Services 4 ,064 ,573 4,272 ,900 4 ,975,004 3,731 ,253 4,487,087 5,982,783 6 ,200 ,000
5% increase from FY2025
41310 Memberships 26,745 28 ,700 34,046 23,721 27,596 26,000 35,748 (2 .5% increase)
41315 Donat io ns 2,274 1,598 436 280 541 1,300 1,000 Average 2 yea rs
41320 Dance Revenue 4,290 3,679 2 ,022 1,112 1,066 3,000 2 ,050 Flat from 2025
41325 Instruction 281 131 1,000 130 Flat from 2026
41335 Misc Rev • Special Services 1,523 1,309 716 576 704 1,000 700 Flat from 2025
Total Adult Recreation 35 ,113 35 ,286 37,220 25,689 30,037 32,300 39 ,628
41745 Rec Dept Memb/Pass 440 ,752 468 ,528 477 ,688 358 ,521 270,413 450,000 477,000 Flat from 2025
41910 Rec Dept Pool Memberships 22,165 19,285 20 ,095 14,975 6 ,947 23,500 20 ,000 Flat from 2025
41940 Rec Dept Miscellaneous 843 1,360 1,640 1,270 263 1,360 1,200 Average 3 years
41945 Recreatio n Field Rental 59,942 92,163 85 ,613 77 ,209 84,142 75 ,000 85 ,600 Flat from 2025
41955 Tennis Memberships 27 ,534 25,249 24,723 19,325 19,651 25,000 25 ,000 Flat from 2025
41960 Misce llaneous Tennis Revenue 22 ,999 17,489 22 ,540 17,864 16,954 21 ,000 22 ,500 Flat from 2025
Based on budget Cost of items
41965 Tennis Shop Sales lZ 940 13 090 13 821 10 42Z 10.300 10 625 8,500 with 1.25 markup
Total Rec Dept Revenue 592 ,175 641,423 651,818 505,351 416,145 606,485 639 ,800
Page 4 of 6 7/27/2027
Page 58 of 235
City of Fairhope
General Fund
FY2027 Revenue Projections
001 General Fund
FY2023 FY2024 FY2025 6/30/2025 6/30/2026 FY2027
Object Description Actuals Actuals Actuals Actuals Actuals FY2026 Budget Projections Explanations
41022 Pumpout Service 370 145 205 175 215 262 205 Flat from 2025
41025 Fairhope Docks Slip Rentals 168 ,046 230,965 241 ,534 185 ,166 184,516 245,000 242 ,000 Flat from 2025
41045 Mari na Fuel Incom e 565 ,975 510 ,045 469 ,596 262 ,854 306 ,108 621 ,590 469 ,596 Flat from 2025
Ba se d on budget Cost of items
41055 Docks -Ship Store Sales 3162 3 962 4612 2,324 5,483 15 000 12,500 with 1.25 markup
Total Marina Revenue 737,558 745 ,122 715 ,947 450 ,568 496 ,322 881 ,852 724 ,301
44510 Membersh i ps 203 ,270 190,826 195 ,577 128,277 107 ,737 195 ,000 199,500 Ba sed on proposed rates
44520 Green Fees 286,469 307,482 321 ,823 242,891 246 ,898 300 ,000 373,450 Based on proposed rates
44530 Cart Rentals 475 ,362 475 ,922 478 ,132 365,563 352,731 475 ,500 507 ,500 Based on proposed rates
44540 Pro Shop Sales 113,794 121 ,019 115,956 75,837 82 ,082 118,000 116,000 flat from 2025
44545 Pro Shop Sale s -Custom Order 12,261 32,240 19,218 11,261 14,593 21,000 19,200 flat from 2025
44550 Driv ing Range 86 ,311 95 ,156 127,284 88 ,505 97 ,599 115,000 146,800 Based on proposed rate s
44560 Beverage Sales 103 ,813 94,866 100,286 78 ,245 80 ,360 97,000 104,300 4 % i nc rease from 2025
44570 Food Sales 94 ,746 95,745 97,177 72,753 77 ,169 91 ,000 101 ,000 4 % increase fro m 2025
49020 Handicap Fees 5 235 5 095 6 400 5 510 6 940 5 400 10,850 Based on proposed rates
Total Golf Revenue 1,381,262 1,418,352 1,461,853 1,068 ,842 1,066,108 1,417,900 1,578 ,600
41230 Dog Pound Fe es 1,280 1,167 590 325 750 500 590 flat from 2025
41610 Beach Revenu e 15,220 19,580 12,585 6,480 6 ,275 14,600 15 ,800 Average 3 years
41705 Sale of Fi xed Assets 157,523 80 ,518 46,251 40 ,799 18,483 80,000 46 ,000 flat from 2025
41755 Memorials 16,966 9 ,215 2,200 1,400 2,520 1,300 2 ,2 00 flat from 2025
41800 Donations 300 14,334 14,334 20,366 1,000 1,000
49015 Insurance Dividend 20 ,000
49030 Insurance Claim 224,048 72 ,209 63 ,653 63 ,653 419 ,010
49035 Rebate Income 23 ,927 13,497 10 ,992 8 ,687 7 ,368 16,000 11,000 flat from 2025
49040 Misce llaneous Income 33 ,658 35,647 6 ,786 12,917 8,365 27 ,000 6,800 flat from 2025
49080 Community Dev Revenue 5 ,890 26 ,105 7,175 5,500 25,635 22 ,500 25,700 flat from 2026
Page 5 of 6 7/27/2027
Page 59 of 235
City of Fairhope
General Fund
FY2027 Revenue Projections
001 General Fund
FY2023 FY2024 FY2025 6/30/2025 6/30/2026 FY2027
Object Description Actuals Actuals Actuals Actuals Actuals FY2026 Budget Projections Explanations
49090 Inmate Ph one Revenue 5 ,013 2,800 1,863 1,764 124 3 ,000 100 Contract changes
49092 McKesson Settlement Funds 929 23,993 7,717 26,037 94,067 100,946 Based on expense
49996 AR Cleaning 13,410 35 ,574 18,983
Placeholder (Revenue is
49998 Budget Rollover 3,999,382 2,643,859 calculated based on cost)
Total Other Revenue 495,120 770 ,787 222 ,346 260 ,171 655,393 4 ,286,228 2,753 ,049
Placeholder (Revenue is
49820 Natural gas fund 185,030 192,990 303,330 227,498 224,288 299 ,051 300 ,000 calculated based on cost)
Placehold er (Revenue is
49830 Electr ic fund 499 ,803 507,077 508 ,150 381 ,113 546 ,776 729,035 730 ,000 calculated based on cost)
Placeholder (Revenue is
49840 Water & sewe r fund 290 ,324 290,324 292,155 219,116 267 ,503 356 ,670 360,0 00 calculated based on cost)
(Revenue is calculated based
49895 Transfers from Impa ct Fee Fund 155 ,744 69,090 45 ,619 2 ,316 ,103 2,830 ,443 on cost)
(Revenue is calcu lated based
49897 Transfers from Correction Fund 100 ,000 170,000 on cost )
Total Transfers 1,130 ,901 1,059,481 1,149,254 827 ,726 1,038 ,567 3,800 ,859 4,390,443
TOTAL REVENUE 43,623,850 47 ,693 ,810 49,470,700 37 ,969 ,036 46 ,153,696 57 ,001 ,719 57 ,815 ,175
Page 6 of 6 7/27/2027
Page 60 of 235
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1073
FROM: Noel Berry, Utilities Engineer
Daryl Morefield, Water Superintendent
SUBJECT: An Ordinance amending Ordinance No. 1867; and amending
Chapter 21, Article III, Water: Section 21-32 Connection Fees and
Expenses, Fairhope Code of Ordinances.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
That the City Council adopts an Ordinance amending Ordinance No. 1867; and
amending Chapter 21, Article III, Water: Section 21-32 Connection Fees and Expenses,
Fairhope Code of Ordinances.
BACKGROUND INFORMATION:
Ordinance No. 1867 was adopted on June 29, 2026 to amend Chapter 21, Article III,
Water, and to replace Section 21-32 Connection Fees and Expenses, Fairhope Code of
Ordinances.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Page 61 of 235
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 62 of 235
ORDINANCE NO. _____
AN ORDINANCE AMENDING ORDINANCE NO. 1867;
AND AMENDING CHAPTER 21, ARTICLE III, WATER:
SECTION 21-32 CONNECTION FEES AND EXPENSES,
FAIRHOPE CODE OF ORDINANCES
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, AS FOLLOWS:
SECTION I. The Code of Ordinances, City of Fairhope, Alabama, Chapter 21, Article
III. Water. Section 21-32 (c) is hereby amended to reflect the following changes and
additions with no changes made in this Section I to the fee chart:
ARTICLE III. WATER
Sec. 21-32 CONNECTION FEES AND EXPENSES:
(c)The minimum new service water meter size is 1”, however, previously
approved homes or developments with a water meter approved with ¾” meter
shall be subject to a Water SDC of $1,620 and tap fee of $800. There are hereby
established connection fees for new connections to City Water service as follows:
[chart omitted]
SECTION II. The Code of Ordinances, City of Fairhope, Alabama, Chapter 21,
Article III. Water. Section 21-32 (c) is hereby amended to reflect the following change
to the fee chart, specifically the requirement of a vault for a 2” water size, as shown in
the following excerpt from the fee chart showing the change, without change or revision
to any of the other rows or columns of the fee chart in Section 21-32(c):
Connection Fees (based on Maximum Rated Flow GPM for Pipe Size)
Maximum
Rated
Flow GPM
Size SDC
Water
SDC Fire
Line
Residential
Tap Fee
Meter
Box or
Vault
160 2" $8,641 N/A $2,800.00 Vault
The Balance of Chapter 21-32. Connection Fees and Expenses remains as written and
codified in the City of Fairhope Code of Ordinances.
SEVERABILITY
The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable,
and if any phrase, clause, sentence, paragraph or section of this ordinance shall be
declared unconstitutional by a court of competent jurisdiction, then such ruling shall not
affect any other paragraphs and sections, since the same would have been enacted by the
municipality council without the incorporation of any such unconstitutional phrase,
clause, sentence, paragraph or section.
Page 63 of 235
Ordinance No. _____
Page -2-
EFFECTIVE DATE
This Ordinance shall take effect upon its due adoption and publication as required by
law.
ADOPTED THIS THE 10TH DAY OF AUGUST, 2026
ADOPTED THIS THE 10TH DAY OF AUGUST, 2026
Page 64 of 235
ORDI NAN CE 0. 1867
AN ORD INANCE AMEN DING ORDIN A CE 0. 953 AND ORDINANCE
NO. 1658 ; AN D REP EA LIN G AND REPL ACING ORDIN ANCE 1745 ;
AND AMEN DI G CH APTER 21 , ARTICLE III , WATER,
RE PL CING EC TIO 2 1-32 CONNECT IO FEES AND
EX PENSES FA IRHOP E CODE OF ORDIN ANCES
WHE RE AS , the City of Fairhope has established system development charges fo r connection to
the water system of Fairhope Public Uti l ities; and
WHEREAS, in 2025 , the City engaged Jackson Thornton, certified public accountants and
consultants, to analyze the costs for expansion of treatment capac ity for the water system of
Fairhope Public Utilities and to make recommendations for an update to the system development
charges based on the cost of expanded infrastructure necessary to address additional capacity
needs ; and
WHE RE AS , it is nece ary for new deve lopment u ers of the water system to share in the cost of
the expansio n of treatment capacity to th e ystem ; and
WH ERE AS , the system development charges provide an incremental cost approach to treatment
for water capacity based up on maximum rated flow an d the City Co unci I be lieves the charges are
necessary to provi de for the sustainabi li ty of the system and to support the health, safety, and
general welfare of the community ; and
WH ERE AS, the City Council has accepted the recommendations of Jackson Thornton for the
updated sy tern development ch arges for new connections to the water system of Fairhope Public
Utilities .
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE ,
ALABAMA , as follows :
ARTICLE III . WATE R
Sec. 21 -32 CONNE CTION FEE S AND EX PEN SES:
(a) The City of Fairhope ha estab lished fees for metered connections to the water system .
The total co nnection fee is a combination of costs that inc lude a System Deve lopment Charge
(SDC) and an Installation Fee (Tap Fee). The SDCs , for each new service , is to recover costs
relating to the capital investment required to provide the source water (groundwater wells),
treatment facilities and gro und or elevated storage tanks and capita l funding necessary to expand
said facilities. The fee wi ll also provide capita l funding for capacity improvement projects where
growth or hydraulic capacity requirements to support needed fire flows are recommended .
1. The owner of the property requesting service shall be responsible for providing Water
connection to the property . The City of Fairhope may connect the property to Water
service at th e fees shown in the Connection (Tap) Fees Sche dule if Water is immediate ly
avai lable , may provide a cost estimate of labor , materials , and any repair of concrete or
aspha lt to the owner for the work if Water is not currently available , or based upon
capacity or locat ion lim itations, may state th at Water is unavailab le for the property. A ll
taps into Water mains hall be performed by a vendor approved by the City of Fairhope
Uti litie Water/Wastewater Superintendent. All materials required for the connection
sha ll be approved by the City of Fairhope Utilities Water/Wastewater Su perintendent.
Page 65 of 235
Ordinance No. 1867
Page -2-
2. All work shall be in strict accordance with the current plumbing codes and the latest
version of the City of Fairhope "Standard Specifications for Constructing Sanitary Sewer
Facilities and Water Facilities." All applicable SDCs and Tap Fees sha ll be paid prior to
the be ginning of construction.
3. The City of Fairhope sha ll maintain a separate accounting for all collected Water SDCs
and In sta llation Tap Fees to ensure the Water SDC s and Tap Fees are exclusively
expended on capital infrastructure expansion and capacity improvements to the Water
System .
4. The Water SDC s are established to recover incremental costs for capital needs rel ated to
expansion of capacity, treatment, and transmission infrastructure of the Water System
based upon the demand created by new customers and connections .
(b) The In sta llation (Tap) Fee, if required, is to recover the material and labor costs of the
City to install the service when an existing serv ice to the residential property is not connected to
the Water System. The SDCs and the Instal lation (Tap) Fee are one-time fees to pro vide water
service to a specific location and cannot be transferred to another ite. Any water ervice upgrades
to a loc atio n will be determined as the difference between the existing SDCs and the proposed
SD Cs. Installation upgrade s wil I be based on the Insta ll ation (Tap) Fee schedule for the Meter size
of the requested upgrade , up to a 2" for residential ervice.
(c) There are hereby established connection fees for new connections to City Water service
as follows :
Conn ecti o n Fees (based on Maxim u m R ated F lo w GPM fo r Pipe S ize)
Maxim um Size SD C Wate r SD C Fire R esi d enti al Meter
Ra ted F lo w L in e T ap Fee Bo x o r
GPM Va ult
50 1" $2,700 N I A $1,000.00 Meter Box
160 2" $8,64 1 N I A $2,8 00 .00 Meter Box
AT OWNER
320 3" $17,282 $2,000 EXPENS E Vault
AT OWNER
500 4" $27,002 $3,000 EXPENSE Vault
AT OWNER
1,000 6" $54 ,005 $5,000 EXPEN SE Vault
AT OWNER
1,600 8" $86,408 $7,500 EXPENSE Vault
10 ,500 AT OWNER
4,200 1 0" $226 ,82 0 EXPENSE Vault
14 ,000 AT OWNER
5,300 12 " $286,225 EXPEN SE Vault
1. Irrigation:
Where an existing water customer desires a separate water meter for irrigation , the City of
Fairhope may install a second water meter , using the existing serv ice main at a cost equal to the
Installation Fee sta ted above, to be used with an automatic sprinkler system. The size of the
Irrigation meter shall be no larger than the existing meter. The Irrigation (water only) service shall
be billed at the same rate of the primary meter of the existing service, or an approved "Irri gatio n
Rate ." The usage will not be included in the Sewer portion of the bill for the acco unt.
Page 66 of 235
Ordinance No. 1867
Page -3-
2 . Miscellaneous Fees and Charges:
A. Where water main extensions or upgrades are required to serve a customer or a new
development, the cost to provide needed wate r capacity, including fire protection , will be
the responsibility of the customer or develo per.
B . Where a fire protection system require an unmetered fire main/sprinkler system, the
customer shall be responsible for all costs associated with the unmetered service ,
including a service tap on the main , with isolation va lve and approved backflow
prevention device at the edge of Right of Way or easement. A fire department connection
sha ll be included on the discharge side of the backflow prevention device. A fire line
SDC charge wi ll be required for all fire line connections.
C. Where reduced pressure backflow devices are required , the customer shall be responsible
for the in tallation and maintenance of such devices .
3 . Penalty for Violation :
Any person found guilty of violating any provi ion of this ordinance or of doing any act made
unlawful by this ordinance shall be punished as provided in Section 1-8 of the Code of Ordinances
of the City of Fairhope , Alabama .
SEVERABILITY
The sections , paragraphs, sentences , clauses and phrases of this ordinance are severab le , and if
any phrase , clau e , entence , paragraph or section of this ordinance shall be declared
uncon stitutional by a court of competent jurisdiction, then such ruling shall not affect any other
paragraphs and sections , since the same would have been enacted by the municipality council
without the incorporation of any such uncon st itutional phrase, clause , sentence , paragraph or
section.
EFFECTIVE DATE
This Ordinance shall take effect on August 1, 2026 for all new or unpaid applications upon its
due adoption and publication as required by law .
ADOPTED THIS THE 29TH DAY OF JUNE, 2026
Attest:
ADOPTED THIS THE 29TH DAY OF JUNE, 2026
Page 67 of 235
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1074
FROM: Noel Berry, Utilities Engineer
Daryl Morefield, Water Superintendent
SUBJECT: An Ordinance amending Ordinance No. 1868: Chapter 21, Article IV,
Sewer: Section 21-52 Connection Requirements and Connection
Fees, Fairhope Code of Ordinances.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
That the City Council adopts an Ordinance amending Ordinance No. 1868: Chapter 21,
Article IV, Sewer: Section 21-52 Connection Requirements and Connection Fees,
Fairhope Code of Ordinances.
BACKGROUND INFORMATION:
Ordinance No. 1868 was adopted on June 29, 2026 to amend Chapter 21, Article IV,
Sewer, and to replace Section 21-52 Connection Requirements and Connection Fees,
Fairhope Code of Ordinances.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Page 68 of 235
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 69 of 235
ORDINANCE NO. ____
AN ORDINANCE AMENDING ORDINANCE NO. 1868;
CHAPTER 21, ARTICLE IV, SEWER:
SECTION 21-52 CONNECTION REQUIREMENTS
AND CONNECTION FEES, FAIRHOPE CODE OF ORDINANCES
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, AS FOLLOWS:
SECTION I. The Code of Ordinances, City of Fairhope, Alabama, Chapter 21, Article
IV. Sewer. Section 21-52 (b) (2) is hereby amended to reflect the following changes
and additions:
Sec. 21-52 CONNECTION REQUIREMENTS AND CONNECTION FEES
2.The Sewer SDCs are established to recover incremental costs for capital needs
related to expansion of capacity, treatment, and transmission infrastructure of
the Sewer System based upon the demand created by new customers and
connections. The minimum new service water meter size is 1”, however
previously approved homes or developments with a water meter approved
at ¾” shall be subject to a Sewer SDC of $4,476.
SECTION II. The Code of Ordinances, City of Fairhope, Alabama, Chapter 21, Article
IV. Sewer. Section 21-52 (b) (4) is hereby amended to reflect the following changes
and additions:
Sec. 21-52 CONNECTION REQUIREMENTS AND CONNECTION FEES
4.Connection Requirements:
The owner of the property requesting service shall be responsible for providing
Sewer connection to the property. The City of Fairhope may connect the
property to Sewer service at the fees shown in the Installation (Tap) Fees
Schedule or provide a cost estimate of labor, materials, and any repair of
concrete or asphalt if Sewer is immediately available. The City of Fairhope
may provide a cost estimate of labor, materials, and any repair of concrete or
asphalt to the owner for the work if Sewer is not currently available, or based
upon capacity or location limitations, may state that Sewer is unavailable for the
property. All taps into Sewer mains shall be performed by a vendor approved by
the City of Fairhope Utilities Water/Wastewater Superintendent.
The Balance of Chapter 21-52. Connection Requirements and Connection Fees remains
as written and codified in the City of Fairhope Code of Ordinances.
SEVERABILITY
The sections, paragraphs, sentences, clauses and phrases of this Ordinance are severable,
and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be
declared unconstitutional by a court of competent jurisdiction, then such ruling shall not
affect any other paragraphs and sections, since the same would have been enacted by the
municipality council without the incorporation of any such unconstitutional phrase,
clause, sentence, paragraph or section.
Page 70 of 235
Ordinance No. _____
Page -2-
EFFECTIVE DATE
This Ordinance shall take effect upon its due adoption and publication as required by
law.
ADOPTED THIS THE 10TH DAY OF AUGUST, 2026
ADOPTED THIS THE 10TH DAY OF AUGUST, 2026
Page 71 of 235
ORDI ANCE 0 . 1868
AN ORD INANCE AME DING ORD INANCE N O. 953 AN D ORD INANCE
N O. 1657; AND R.E PE LING AN D RE PLACING ORDINANCE 1746;
AND AMEND ING CH PTE R 21, ARTICLE IV, SEWE R, AN D
REP LACIN G SECTIO N 21 -52 CONNEC TIO REQ UIREMENTS
AND CO NEC TIO FEES, FAIRHOPE C OD E OF ORD INANCES
WHEREAS , the City of Fairhope has established system development charges for connection
to the sanitary sewer wastewater system of Fairhope Public Utilities; and
WH EREAS , in 2025 , the City engaged Jackson Thornton , certified public accountants and
consultants , to analyze the costs for expansion of treatment capacity for the sanitary sewer
wastewater system of Fairhope Public Utilities and to make recommendations for an update to
the system deve lopment charges based on the cost of expanded infrastructure necessary to
address additional capacity needs; and
WHEREAS , it is necessary for new development users of the sanitary sewer wastewater system
to share in the cost of the expansion of treatment capacity to the system; and
WHEREAS , the system development charges provide an incremental cost approach to
treatment for sewer capacity ba ed upon the maximum rated flow and the City Council believes
the charges are necessary to provide for the su tainability of the system and to support the
health, safety , and general welfare of the community; and
WHEREAS , the City Council has accepted the recommendations of Jackson Thornton for the
updated system development charges for new connections to the sanitary sewer wastewater
system of Fairhope Public Utilities and hereby imp lements these updated charges.
BE IT ORD AINE D BY THE GOVERNIN G BODY OF THE CITY OF FAIRHOPE,
ALABAMA , as follows:
ART ICLE I . SEWE R S
Sec. 21-52 CONNECTIO N REQ UIREMENT S AN D CONNECTION FEES
(a) The Specifications for connecting to the sanitary sewer wastewater (herein "Sewer")
system of the City of Fairhope include :
1. A ll connections shall be made at, or near, the boundary between the private property
being served and the edge of the right of way or easement. The custome r is responsible
for all maintenance of the service line from the connection up to and within the
premises being served. All applicable SDCs and Tap Fees shall be paid prior to the
beginning of construction .
2 . All service line pipe material shall be minimum SDR 26 PVC. A cleanout shall be
provided at the point of connection.
3 . A ll work shall be in strict accordance with the current plumbing codes and the latest
version of the City of Fairhope "Standard Specifications for Constructing Sanitary
Sewer Facilities and Water Facilities." This includes the size of the service line material
and the grade it is in tailed on to meet the flow requirements of the premises .
Confirmation of available slope shall be determined by the customer prior to any work.
4 . Grease traps , grit traps and other protective devices shall be installed by the cu tomer,
subject to approval of the City of Fairhope building official or Water/Wastewater
Superintendent. All work must be inspected and approved prior to being backfilled and
covered .
Page 72 of 235
Ordin ance No . 186 8
P age -2-
5 . In no case sha ll any co ll ectio n ofrainw ater be allowed to enter the Sewer system at any
location on the property bein g serv ed .
(b) System D evelopment Charge (SDC) and In stallat ion Fee (Tap Fee).
1. The City of Fairhope shall maintain a separate accounting for all collected Sewer SDCs
and Installation Tap Fees to ensure the Sewer SDCs and Tap Fees are exc lu sive ly
expended on capita l infra structure expan s ion and capacity improvements to the Sewer
Sys tem .
2 . The Sewer SDCs are established to recover in cremental costs for capital needs related
to expansion of capacity, treatment, and transmi ion infrastructure of the Sewer
System based upon the demand created by new customers and connections .
SDCs Wastewater (based on Maximum Rated Flow for Water Meter Size)
Maximum Rated Flow GPM Size Fee
50 1 II $7 ,460
160 2" $23 ,872
320 3" $47 ,744
500 4" $74 ,600
1,000 6 " $14 9,201
1,600 8" $23 8,721
4,200 1 0" $626,643
5 ,300 12 " $790 ,764
3. Residential In stallation Fees (Tap Fees) are based on material costs and labor pro v ided
by the City .
Tap Type Tap Fee Bore/Gravity length
Size
l " Low Pressure $750 .00 Includes bore up to 60ft (over 60
billed per ft)
2" Low Pressure $1 ,500.00 Includes bore up to 60ft (over 60
billed per ft)
4. Connection Requirement s:
The owner of the property requesting service shall be responsib le for providing Sewer
connection to the property. The City of Fairhope may connect the property to Sewer
service at the fees shown in the In sta ll ation (Tap) Fees Sch ed ul e if Sewer is
immediately avai lable , may provide a cost estimate of labor , materials, and any repair
of concrete or asphalt to the owner for the work if Sewer is not currently available , or
based up on capacity or locatio n lim itations , may state that Sewer is unavailable for th e
property. All taps into Sewer mains sha ll be performed b y a vendor approved by the
City of Fairhope Utilities Water/Wastewater Superintendent.
Page 73 of 235
Ordinance No. 1868
Page -3-
5 . Miscellaneou Fees and Charges :
Where Sewer main extensions are required to serve a customer or a new development,
the cost to provide Sewer capacity, including all subsequent phases of the proposed
project, will be the responsibility of the customer or developer. The City of Fairhope
may elect to upgrade , or upsize , to accommodate future growth potential at no
additional co t to the customer or developer. All proposed developments that require
off site extensions for service ball participate in the cost of the off-site extensions ,
including the cost of any upgrades.
6 . Penalty for Violation
Any person found guilty of violating any provision of this Ordinance or of doing any
act made unlawful by this Ordinance shall be punished as provided in Section 1-8 of the
Code of Ordinances of the City of Fairhope , Alabama .
SEVERAB IL ITY
The sections , paragraphs, sentences , clauses and phrases of this Ordinance are severable , and if
any phrase , clause , sentence , paragraph or section of this Ordinance sha ll be declared
unconstitutional by a court of competent jurisdiction , then such ruling shall not affect any other
paragraphs and sections , since the same would have been enacted by the municipality council
without the incorporation of any such unconstitutional phrase , c lause , sentence, paragraph or
section.
EFFECTIVE DA TE
This Ordinance shall take effect on August 1, 2026 for all new or unpaid applications upon its
due adoption and publication as required by law .
ADOPT D THIS THE 29TH DAY OF JUNE, 2026
Attest:
ADOPTED THIS THE 29TH DAY OF JUNE , 2026
Page 74 of 235
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1072
FROM: Erik Cortinas, Building Official
SUBJECT: The contract between the City of Fairhope and Childress Siteworks,
Inc. for the demolition of the dangerous building on the Fairhope
Church of God in Christ property in the total amount not-to-exceed
$22,500.00; and that the Mayor, the Building Official, the City
Attorney, and any other officials or employees acting under the
direction of the Mayor are empowered to do such things as are
necessary to carry out the emergency demolition on the Property and
to otherwise carry out the purposes of this Resolution.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
To approve an emergency demolition at 371 Young Street, Fairhope, AL 36532 for a
cost not-to-exceed $22,500.00 with Childress Siteworks, Inc. pursuant to provisions of
Article V Chapter 7 of the Fairhope Code of Ordinances has investigated a building
which exists at 371 Young Street, Fairhope, Alabama 36532 (Tax Parcel ID Number 05-
46-04-20-1-000-066.000) (the “Property”) and has found the same to be a dangerous
building within the meaning of Section 7-88 of said Code and a public nuisance and
requiring emergency remediation pursuant to Section 7-100 of said Code.
BACKGROUND INFORMATION:
WHEREAS, the said Building Official posted the required notice of the dangerous
building as required by law and provided a copy of such notice to all persons listed on
the Certificate of Service for the “Finding of Public Nuisance, Notice of Declaration of
Emergency, and Notice of Lis Pendens”, a copy of which is on file in the office of the
City Clerk, and which is incorporated by reference as though fully set forth herein; and
WHEREAS, the Building Official has presented to the City Clerk costs associated with
demolition of said building, which includes labor and transport of demolition debris for a
total cost not-to-exceed $22,500.00.
The Building Official, Erik Cortinas, is requesting approval for an emergency demolition
at 371 Young Street, Fairhope, AL 36532. A Request for Quotes was sent to three
qualified contractors. Two qualified quotes were received. The lowest quote was from
Childress Siteworks, Inc. The Building Official requests approval to award the Request
for Quotes to Childress Siteworks, Inc. for a cost not-to-exceed $22,500.00.
Page 75 of 235
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
001100-
50360
General -
Maintenance
$0.00 $22,500.00 ($22,500.00)
GRANT:
N/A
LEGAL IMPACT:
Owners have been notified of this request.
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 76 of 235
RESOLUTION NO. _____
WHEREAS, the Building Official of the City of Fairhope, Alabama, pursuant to provisions of Article V Chapter 7
of the Fairhope Code of Ordinances has investigated a building which exists at 371 Young Street, Fairhope,
Alabama 36532 (Tax Parcel ID Number 05-46-04-20-1-000-066.000) (the “Property”) and has found the same to be
a dangerous building within the meaning of Section 7-88 of said Code and a public nuisance and requiring
emergency remediation pursuant to Section 7-100 of said Code; and
WHEREAS, the said Building Official posted the required notice of the dangerous building as required by law and
provided a copy of such notice to all persons listed on the Certificate of Service for the “Finding of Public Nuisance,
Notice of Declaration of Emergency, and Notice of Lis Pendens”, a copy of which is on file in the office of the City
Clerk, and which is incorporated by reference as though fully set forth herein; and
WHEREAS, the Building Official has presented to the City Clerk costs associated with demolition of said building
which includes labor and transport of demolition debris for a total cost not-to-exceed $22,500.00;
NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
that a contract between the City of Fairhope and Childress Siteworks, Inc. for the demolition of the Property in the
total amount not-to-exceed $22,500.00 hereby approved.
NOW THEREFORE BE IT FURTHER RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, that the Mayor, the Building Official, the City Attorney, and any other officials or employees acting
under the direction of the Mayor are empowered to do such things as are necessary to carry out the emergency
demolition of the dangerous building on the Property and to otherwise carry out the purposes of this Resolution .
ADOPTED ON THIS 10TH DAY OF AUGUST, 2026
____________________________________
James Reid Conyers, Jr.
Council President
Attest:
_________________________________
Lisa A. Hanks, MMC
City Clerk
I, the undersigned qualified and City Clerk of the City of Fairhope, Alabama do hereby certify that the above and
foregoing is a true copy of a resolution passed and adopted by the City Council of the City of Fairhope therein, at a
regular meeting of such Council held on the 10th day of August, 2026, and that such resolution is on file in the City
Clerk’s Office.
Seal
Lisa A. Hanks, City Clerk Date
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1079
FROM: Pat White, Parks and Recreation Director
SUBJECT: The Director of Parks and Recreation, Pat White, is requesting to
rescind Resolution No. 5872-26 awarding the Request for Quotes for
Labor and Materials for new flooring for the Recreation Center Lobby
and Activities Center. And that the City of Fairhope approves the
award of the new Request for Quotes for Labor and Materials for
new flooring for the Recreation Center Lobby and Activities Center to
Cornerstone Hard Surface Restoration.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
To approve to rescind Resolution No. 5872-26 awarding the Request for Quotes for
Labor and Materials for new flooring for the Recreation Center Lobby and Activities
Center to StoneART Creations; and to approve the award of the new Request for
Quotes for Labor and Materials for new flooring for the Recreation Center Lobby and
Activities Center to Cornerstone Hard Surface Restoration for a project cost not-to-
exceed $33,000.00; and to approve a deposit payment of $16,500.00. This Public
Works project will be less than $100,000.00, and therefore does not need to be formally
bid out.
BACKGROUND INFORMATION:
The Director of Parks and Recreation, Pat White, is requesting to rescind Resolution
No. 5872-26 awarding the Request for Quotes for Labor and Materials for new flooring
for the Recreation Center Lobby and Activities Center. And to approve the award of the
new Request for Quotes for Labor and Materials for new flooring for the Recreation
Center Lobby and Activities Center to Cornerstone Hard Surface Restoration.
The original awardee for this project came back on-site and realized that they would be
unable to honor the original bid. The second lowest bidder of the original request for
quotes was also unable to honor their original bid. The Parks and Recreation
Department then requested new quotes from all three of the original qualified bidders.
The new low bidder is Cornerstone Hard Surface Restoration for a not-to-exceed project
cost of Thirty-Three Thousand Dollars ($33,000.00).
And requesting that the City of Fairhope approves a deposit payment of $16,500.00.
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This Public Works project will be less than $100,000.00, and therefore does not need to
be formally bid out.
Previous Council Action
July 27, 2026 - Resolution No. 5872-26 - That the City of Fairhope approves the award
of the Request for Quotes for Labor and Materials for new flooring for the Recreation
Center Lobby and Activities Center to StoneART Creations for a not-to-exceed project
cost of $30,250.00. This Public Works project will be less than $100,000.00, and
therefore does not need to be formally bid out.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
001250-
50475-60
Recreation -
Capital
Improvements
$35,832.98 $33,000.00 $2,832.98
Project No.: 2026REC060
Total Project Budget: $45,000.00, less PO#20261929 issued in the amount of
$9,167.02 for Spin-Room flooring, leaves available project budget of $35,832.98.
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
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RESOLUTION NO. ________
, as follows:
[1] That the City of Fairhope hereby rescinds Resolutions No. 5872-26 awarding the
Request for Quotes for Labor and Materials for new flooring for the Recreation Center
Lobby and Activities Center; and that the City of Fairhope approves the award of the new
Request for Quotes for Labor and Materials for new flooring for the Recreation Center
Lobby and Activities Center to Cornerstone Hard Surface Restoration for a project cost not-
to-exceed $33,000.00; and that the City of Fairhope approves a deposit payment of
$16,500.00. This Public Works project will be less than $100,000.00, and therefore does not
need to be formally bid out.
ADOPTED ON THIS 10TH DAY OF AUGUST, 2026
Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
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PUR-004 - 082522
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PURCHASING REQUEST FORM
Under $5,000 No restrictions Not Required N/A N/A N/A
Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor
Greater than:
Gen Govt - $5,001
NON Required Required
N/A N/A
N/A N/A
Required Required
Required Required
*Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an
approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution.
**Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of
the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases.
Cornerstone Hard Surface Restoration
StoneArt Creations
Elite Coastal Epoxy
Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group
☐ Sole Source (Attach Sole Source Justification)
1. What item or service do you need to purchase? Flooring for Rec Center Looby and Activity Center
2. What is the total cost of the item or service? 33,000 + 10% contingency for unforeseen problems
3. How many do you need? 1
4. Item or Service Is: ☐ New ☐ Used ☒ Replacement ☐ Annual Request
5. Vendor Name (Lowest Quote): Cornerstone Hard Surface Restoration
6. Vendor Number: Click or tap here to enter text.
If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments,
Purchasing, Vendor Registration, and complete the required information.
1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request
2. If budgeted, what is the budgeted amount? 45,000
3. Budget code: 1250/50475
Email completed form with quotes and other supporting documentation to
Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov.
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1080
FROM: Pat White, Parks and Recreation Director
SUBJECT: The Director of Parks and Recreation, Pat White, has requested to
procure a Fraise Mower or equivalent for the Parks and Recreation
Department.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
To approve the award of Bid No. 26-043 Fraise Mower to STEC Equipment for a not-to-
exceed amount of $34,900.00.
BACKGROUND INFORMATION:
A bid was issued on July 10, 2026, posted to the City of Fairhope's website, and
published in the Gulf Coast Media newspaper. Two (2) responsive bids were received at
the bid opening on July 23, 2026, at 10:00 a.m.
The Director of Parks and Recreation recommends the award be made to STEC
Equipment. STEC Equipment submitted an equivalent brand and model of a GKB
CB160 Combinator. Their low bid price for the Lump Sum Cost was as follows:
Lump Sum Price: $34,900.00
Their low bid response price was Thirty-Four Thousand Nine Hundred Dollars
($34,900.00).
The bid package is located in the Purchasing Office.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
001250-
50470-60
Recreation -
Vehicles &
Equipment
$52,000.00 $34,900.00 $17,100.00
FY26 Budget line item was initially earmarked for a remote track incline mower.
Recreation is requesting to purchase a turfgrass fraise mower instead.
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GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
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RESOLUTION NO. ________
, as follows:
[1] That the City of Fairhope did request, receive, and open bids for Bid No. 26-043
Fraise Mower or equivalent for the Parks and Recreation Department.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
Fraise Mower or Equivalent
for the Parks and Recreation Department
[3] After evaluating the bid proposals with the required bid specifications, STEC
Equipment is now awarded Bid No. 26-043 Fraise Mower for the Parks and
Recreation Department with a bid proposal not-to-exceed $34,900.00.
ADOPTED ON THIS 10TH DAY OF AUGUST, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1094
FROM: Noel Berry, Utilities Engineer
Daryl Morefield, Water Superintendent
SUBJECT: The Utilities Engineer, Noel Berry and the Water/Wastewater
Superintendent, Daryl Morefield, have requested to procure a
qualified contractor to provide all materials, equipment, labor and
incidentals for a Polymer Liner System Sewer Manhole Rehabilitation
for manholes in specific areas of the city.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
To approve the award of Bid No. 26-042-2026-SEW-005 Fairhope Sewer Manhole
Rehabilitation to Video Industrial Services, Inc. for a not-to-exceed amount of
$463,140.00.
BACKGROUND INFORMATION:
A bid was issued on June 19, 2026, posted to the City of Fairhope's website, and
published in Gulf Coast Media for three (3) weeks. Four (4) responsive bids were
received at the bid opening on July 21, 2026, at 2:00 p.m.
The Utilities Engineer and the Water/Wastewater Superintendent recommend the award
be made to Video Industrial Services, Inc. Their low bid price for the Base Bid Cost plus
Bid Alternates #1, 2, 3, 4, and 5 were as follows:
Base Bid Price: $95,012.50 - Gayfer Ave. to Fairhope Ave., between N. Greeno Rd. and
Ashley Dr. (34 Manholes)
Bid Alternate #1: $97,242.50 - Nichols Ave. to Fairland Ave., between S. Greeno Rd.
and S. Section St. (35 Manholes)
Bid Alternate #2: $44,640.00 - Ecor Rouge Pl. to Morphy Ave., between N. Greeno
Rd./S. Greeno Rd. and N. Ingleside St./S. Ingleside St. (27 Manholes)
Bid Alternate #3: $77,675.00 - Jan Dr. to Fairwood Blvd., between N. Section St. and
Ashley Dr. (42 Manholes)
Bid Alternate #4: $148,570.00 - Fels Ave. to Sagginoaks Ct., along S. Mobile St. (19
Manholes)
Bid Alternate #5: $456,172.50 - Not awarded.
Location Maps attached.
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The Utilities Engineer and the Water/Wastewater Superintendent recommend the award
for the Base Bid plus the Bid Alternates #1, 2, 3, and 4, not-to-exceed Four Hundred
Sixty-Three Thousand One Hundred Forty Dollars ($463,140.00).
The bid package is located in the Purchasing Office.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
004020-
59500-10
Wastewater -
Collection System
Imprv
$500,000.00 $463,140.00 $36,860.00
Project No.: 2026SEW005
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
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RESOLUTION NO. ________
, as follows:
[1] That the City of Fairhope did request, receive, and open bids for (Bid No. 26-042-
2026-SEW-005) Fairhope Sewer Manhole Rehabilitation for the Wastewater
Department.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
Fairhope Sewer Manhole Rehabilitation
for the Wastewater Department
[3] After evaluating the bid proposals with the required bid specifications, Video
Industrial Services, Inc. is now awarded (Bid No. 26-042-2026-SEW-005) Fairhope
Sewer Manhole Rehabilitation for the Wastewater Department with a bid proposal
not-to-exceed $463,140.00.
ADOPTED ON THIS 10TH DAY OF AUGUST, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
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555 S Section Street / Fairhope, Alabama 36532
251.928.8003 (p) / www.FairhopeAL.gov
COF-PUR-003
091321
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PROJECT REQUEST FORM
Notes:
Sherry Sullivan (Jun 1, 2026 15:50:20 CDT)
Sherry Sullivan
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PRF - Sewer Manhole Rehabilitation
Final Audit Report 2026-06-01
Created:2026-05-29
By:Erin Wolfe (erin.wolfe@fairhopeal.gov)
Status:Signed
Transaction ID:CBJCHBCAABAATUdZDEAoyHjagI_UA908xpp1td_COrYJ
"PRF - Sewer Manhole Rehabilitation" History
Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov)
2026-05-29 - 1:54:30 PM GMT
Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature
2026-05-29 - 1:54:53 PM GMT
Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov)
2026-05-29 - 1:54:58 PM GMT
Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov)
Signature Date: 2026-05-29 - 2:11:33 PM GMT - Time Source: server - Signature Appearance Selected: IMAGE
Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature
2026-05-29 - 2:11:36 PM GMT
Email viewed by Kimberly Creech (kimberly.creech@fairhopeal.gov)
2026-05-29 - 2:11:41 PM GMT
Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov)
Signature Date: 2026-06-01 - 8:01:31 PM GMT - Time Source: server - Signature Appearance Selected: IMAGE
Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature
2026-06-01 - 8:01:35 PM GMT
Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
2026-06-01 - 8:01:40 PM GMT
Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
Signature Date: 2026-06-01 - 8:50:20 PM GMT - Time Source: server - Signature Appearance Selected: TYPE
Agreement completed.
2026-06-01 - 8:50:20 PM GMT
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1097
FROM: Nicole Love, Grants Coordinator
Daryl Morefield, Water Superintendent
Noel Berry, Utilities Engineer
SUBJECT: The Superintendent of Water/Wastewater Department, Daryl
Morefield, and the Grants Coordinator, Nicole Love, are requesting to
extend the contract for RFQ PS017-20 Engineering Services for
Fairhope Sewer Upgrade Phase I (for the Alabama Department of
Conservation and Natural Resources Grant #S1P25-FSU1), at the
same terms and conditions.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
To approve the Contract Amendment No. 2 (Extension No, 2) for RFQ PS017-20
Engineering Services for Fairhope Sewer Upgrade Phase I (for the Alabama
Department of Conservation and Natural Resources Grant #S1P25-FSU1) with
Dewberry, Inc. to extend the contract to August 31, 2026 at the same terms and
conditions.
BACKGROUND INFORMATION:
The Superintendent of Water/Wastewater Department, Daryl Morefield, and the Grants
Coordinator, Nicole Love, are requesting to extend the contract for RFQ PS017-20
Engineering Services for Fairhope Sewer Upgrade Phase I (for the Alabama
Department of Conservation and Natural Resources Grant #S1P25-FSU1), at the same
terms and conditions.
Previous Council Actions:
August 26, 2024 - Resolution No. 5167-24 - AMENDMENT NO. 1 TO RFQ PS0l 7-20
ENGINEERING SERVICES CONTRACT FOR THE ALABAMA DEPARTMENT OF
CONSERVATION AND NATURAL RESOURCES GRANT #SlP25-FSU1. WHEREAS,
the City of Fairhope did solicit Requests for Proposals (RFQ PS017-20 Engineering
Services for Fairhope Sewer Upgrade Phase I) in accordance with applicable federal,
state and local laws, codes, regulations, ordinances, etc., including, but not limited
to all executive orders (EO), Office of Management and Budget (0MB) requirements,
and U.S. Treasury Regulations; and
WHEREAS, on October 12, 2020 the City Council awarded RFQ PS0I 7-20 to
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Dewberry, Inc. for ADCNR Grant #SIP25-FSU1; and
WHEREAS, on June 24, 2024, ADCNR issued Amendment No. 2 to the grant, that
extends the period of performance to April 30, 2026; and
WHEREAS, the current period of performance for the Engineering Services Contract
ends on October 31, 2024.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City Council approves Amendment No. 1 to RFQ PS017-20
Engineering Services Contract for the Fairhope RESTORE Sewer Upgrade Phase I that
extends the period of performance to April 30, 2026; and authorizes Mayor Sherry
Sullivan to execute Amendment No. 1 between the City of E irhope and Dewberry, Inc.
October 12, 2020 - Resolution No. 3840-20 - AW ARD ING THE RFQ PS0l 7-20
ENGINEERING SERVICES CONTRACT FOR THE ALABAMA DEPARTMENT OF
CONSERVATION AND NATURAL RESOURCES GRANT #S1P25-FSU1 (RESTORE
ACT PROJECT #396 - SEWER UPGRADE PROJECT PHASE 1). WHEREAS, the City
of Fairhope was awarded a RESTORE Act Direct Component Subrecipient Grant from
the Alabama Department of Conservation and Natural Resources (ADCNR) on April 16,
2020; and
WHEREAS, the project requires Professional Engineering Services and the City did
solicit Requests for Qualifications (RFQ PS0l 7-20) in accordance with applicable
federal, state and local laws, codes, regulations, ordinances, etc., including, but not
limited to all executive orders (EO), Office of Management and Budget (0MB)
requirements, and U.S. Treasury Regulations; and
WHEREAS, the City did receive nine (9) proposals from Engineering Firms for said
services which were opened and reviewed, and the City's Evaluation Committee
selected the three (3) most qualified firms to make presentations on September 3, 2020,
and subsequently rated them according to the rating criteria; and
WHEREAS, the City's Evaluation Committee determined Dewberry Engineer, Inc. to be
the most qualified firm and recommends that this firm be selected for said services; and
WHEREAS, the amount obligated for Engineering Services for Phase I of the
Subrecipient Grant by the U.S. Department of Treasury is Six-hundred and ten
thousand
dollars ($610,000.00) for Engineering Design Fees, One hundred thousand dollars
($100,000.00) for Other Engineering Fees, and Five-hundred thousand dollars
($500,000.00) will be obligated for Construction Engineering Inspection Services; and
WHEREAS, One-hundred percent (100%) of the Professional Engineering Services
fees will be paid for with grant funds made available through the Subrecipient Grant
Agreement #S1P25-FSU1 with ADCNR, and the total Engineering Services fees will not
exceed 12.5% of the total project grant funds of $10,000,000.00 ( or $1,210,000.00);
THEREFORE, BE IT RESOLVED BY THE City of Fairhope, IN REGULAR SESSION
ASSEMBLED, that by this Resolution the City of Fairhope awards the contract for
Professional Engineering Services (RFQ PSOl 7-20) for ADCNR Grant #S1P25-FSU1
to Dewberry Engineer, Inc., subject to review and approval by ADCNR and City
Attorney prior to execution; and
BE IT FURTHER RESOLVED BY THE City of Fairhope, that the City will award the
contract for Engineering Services for Phase I of the Subrecipient Grant by the U.S.
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Department of Treasury is Six-hundred and ten thousand dollars ($610,000.00) for
Engineering Design Fees, One hundred thousand dollars ($100,000.00) for Other
Engineering Fees, and Five-hundred thousand dollars ($500,000.00) will be obligated
for Construction Engineering Inspection Services.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
ADCNR Grant #S1P25-FSU1 (RESTORE Act)
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
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RESOLUTION NO. ________
AMENDMENT NO. 2 FOR (RFQ PS0l7-20)
ENGINEERING SERVICES CONTRACT FOR THE
ALABAMA DEP ARTM ENT OF CONSERVATION AND
NATURAL RESOURCES GRANT (#S1P25-FSU1)
WHEREAS, the City of Fairhope did solicit Requests for Proposals (RFQ
PS0l7-20) Engineering Services for Fairhope Sewer Upgrade Phase I in
accordance with applicable federal, state and local laws, codes, regulations,
ordinances, etc., including, but not limited to all executive orders (EO),
Office of Management and Budget (OMB) requirements, and U.S.
Treasury Regulations; and
WHEREAS, on October 12, 2020 the City Council awarded (RFQ PS0l7-
20) to Dewberry, Inc. for ADCNR Grant (#S1P25-FSU1); and
WHEREAS, on August 26, 2024, ADCNR issued Amendment No. 1 to the
grant, that extends the period of performance to April 30, 2026; and
WHEREAS, the current period of performance for the Engineering
Services Contract ends on April 30, 2026.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City Council approves Amendment No. 2
for (RFQ PS0l7-20) Engineering Services Contract for the Fairhope
RESTORE Sewer Upgrade Phase I that extends the period of performance to
August 31, 2026; and authorizes Mayor Sherry Sullivan to execute
Amendment No. 2 between the City of Fairhope and Dewberry, Inc.
DULY ADOPTED ON 10TH DAY OF AUGUST 2026
______________________________
James Reid Conyers, Jr.
Council President
Attest:
___________________________
Lisa A. Hanks, MMC
City Clerk
Page 121 of 235
City of Fairhope
Contract Documents
Amendment 2
RFQ No. PS017-20 Engineering Services for
Fairhope Sewer Upgrade Phase I
Alabama Department of Conservation and Natural Resources (ADCNR)
Grant #S1P25-FSU1
Sherry Sullivan, Mayor
Fairhope City Council
Jimmy Conyers, Council President
Set _____
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2
STATE OF ALABAMA}
COUNTY OF BALDWIN}
CONTRACT FOR PROFESSIONAL CONSULTING SERVICES
Amendment 2
This CONTRACT, made and entered into this____ day of ________________________, 2026,
by and between the City of Fairhope, Alabama (hereinafter called “CITY”) acting by and through
its governing body, the Fairhope City Council, and Dewberry of Daphne, Alabama (hereinafter
called the “CONSULTANT”) for
RFQ No. PS017-20 Engineering Services for Fairhope Sewer Upgrade Phase I for
Alabama Department of Conservation and Natural Resources (ADCNR)
Grant # S1P25-FSU1, as amended
Resources and Ecosystem Sustainability, Tourist Opportunities, and Revived Economies
of the Gulf Coast States Act of 2012 (RESTORE ACT)
State Expenditure Plan #25 Fairhope Sewer Upgrade Phase I
Spill Impact Component Project Grant
The Gulf Coast Ecosystem Restoration Council
WITNESSETH:
That in consideration of the mutual covenants and agreements herein contained, the parties
hereto do mutually agree as follows:
DEFINITIONS:
The following terms shall have the following meanings:
COUNTY: Baldwin County, Alabama
CITY: Fairhope Council, Mayor, and the officers, agents, and employees of the
City of Fairhope, Alabama
PROJECT: Professional Planning Services for Alabama Department of
Conservation and Natural Resources (ADCNR) Grant #S1P25-FSU1,
as amended, Resources and Ecosystem Sustainability, Tourist
Opportunities, and Revived Economies of the Gulf Coast States Act
of 2012 (RESTORE ACT)
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3
PART ONE
GENERAL CONDITIONS
1.1 The CITY hereby has employed the CONSULTANT and the CONSULTANT has
agreed to perform for the CITY those professional services as hereinafter set forth in
connection with the following:
Alabama Department of Conservation and Natural Resources (ADCNR) Grant
#S1P25-FSU1 (RESTORE Act)
1.2 This professional services contract was executed by the CITY on _January 8, 2021.
The Alabama Department of Conservation and Natural Resources (ADCNR) and the
Gulf Coast Ecosystem Restoration Council (GCERC) have provided the CITY with
Amendment No. 2 to the Subgrant Agreement that extends the period of performance to
April 30, 2026.
1.3 This professional services contract was amended by the CITY on September 10,
2024; and extends the period of performance to April 30, 2026.
1.4 All provisions contained in the original contract apply, except as modified in
Subgrant Agreement Amendment 2, and Contract Amendment No. 1.
PART THREE
3.1 This professional services contract shall amend the Professional Services
agreement by the CITY on August 10, 2026; and extends the period of performance to
August 31, 2026.
Section 41-16-5, Code of Alabama 1975, requires that public contracts over
$15,000 include the following language:
By signing this Contract, The City of Fairhope represents and agrees that it is not
currently engaged in, nor will it engage in, any boycott of a person or entity based in or
doing business with a jurisdiction with which the State of Alabama can enjoy open trade.
Page 124 of 235
4
IN WITNESS WHEREOF, the parties hereto have executed this contract in duplicate on the
day and year first above written.
CITY OF FAIRHOPE
BY:_______________________________ ATTEST:_______________________________
Sherry Sullivan, Mayor Lisa A. Hanks, MMC
City Clerk
NOTARY FOR THE TOWN:
STATE OF ALABAMA}
COUNTY OF BALDWIN}
I, ___________________, a Notary Public in and for said State and County, hereby certify that
Sherry Sullivan, whose name as Mayor of Fairhope, is signed to the foregoing conveyance and
who is known to me, acknowledged before me on this day, that being informed of the contents
of the conveyance, she as such officer and with full authority, executed the same voluntarily on
the day the same bears date.
Given under my hand and Notary Seal on this the____ day of _____________________, 2026.
Notary Public__________________________________
My Commission Expires_________________________
Page 125 of 235
5
PROFESSIONAL CONSULTANT SIGNATURES
If Corporation or LLC
Company Dewberry, Inc.
State of Incorporation Alabama
Company Representative _______________
(Name of Representative Authorized to sign Bids and Contracts for the firm)
Company
Representative__________________________________________________________
(Signature of Representative Authorized to sign Bids and Contracts for the firm)
(Address)__________________
(Address) ___________________
Phone No: __________________
E-Mail: ______________________
NOTARY FOR CORPORATE PROFESSIONAL CONSULTANT
STATE OF _______________________}
County of________________________}
I, ________________________________, a Notary Public in and for the said State and County,
hereby certify that _____________ whose name as ____________ of Dewberry, Inc. is signed
to the foregoing conveyance and who is known to me, acknowledged before me on this day,
that being informed of the contents of the document they executed the same voluntarily on the
day the same bears date.
Given under my hand and Notary Seal on this ____day of _____________________, 2026.
Notary Public__________________________________
My Commission Expires_________________________
Page 126 of 235
RESOLUTION NUMBER 3840-20
AW ARD ING THE RFQ PS0l 7-20 ENGINEERING SERVICES CONTRACT
FOR THE ALABAMA DEPARTMENT OF CONSERVATION
AND NATURAL RESOURCES GRANT #S1P25-FSU1
(RESTORE ACT PROJECT #396 -SEWER UPGRADE PROJECT PHASE 1)
WHEREAS, the City of Fairhope was awarded a RESTORE Act Direct Component
Subrecipient Grant from the Alabama Department of Conservation and Natural
Resources (ADCNR) on April 16, 2020 ; and
WHEREAS, the project requires Professional Engineering Services and the City did
solicit Requests for Qualifications (RFQ PS0l 7-20) in accordance with applicable
federal, state and local laws, codes, regulations , ordinances, etc., including, but not
limited to all executive orders (EO), Office of Management and Budget (0MB)
requirements, and U.S. Treasury Regulations ; and
WHEREAS , the City did receive nine (9) proposals from Engineering Firms for said
services which were opened and reviewed, and the City's Evaluation Committee selected
the three (3) most qualified firms to make presentations on September 3, 2020, and
subsequently rated them according to the rating criteria; and
WHEREAS , the City 's Evaluation Committee determined Dewberry Engineer, Inc. to be
the most qualified firm and recommends that this firm be selected for said services; and
WHEREAS , the amount obligated for Engineering Services for Phase I of the
Subrecipient Grant by the U.S . Department of Treasury is Six-hundred and ten thousand
dollars ($610,000.00) for Engineering Design Fees , One hundred thousand dollars
($100,000.00) for Other Engineering Fees , and Five-hundred thousand dollars
($500,000.00) will be obligated for Construction Engineering Inspection Services; and
WHEREAS, One-hundred percent (100 %) of the Professional Engineering Services fees
will be paid for with grant funds made available through the Subrecipient Grant
Agreement #S1P25-FSU1 with ADCNR , and the total Engineering Services fees will not
exceed 12.5% of the total project grant funds of $10 ,000 ,000 .00 ( or $1 ,2 10,000 .00);
Page 127 of 235
Resolution No. 3840-20
Page-2-
THEREFORE , BE IT RESOLVED BY THE City of Fairhope, IN REGULAR SESSION
ASSEMBLED, that by this Resolution the City of Fairhope awards the contract for
Professional Engineering Services (RFQ PSOl 7-20) for ADCNR Grant #S1P25-FSU1 to
Dewberry Engineer, Inc., subject to review and approval by ADCNR and City Attorney
prior to execution ; and
BE IT FURTHER RESOLVED BY THE City of Fairhope, that the City will award the
contract for Engineering Services for Phase I of the Subrecipient Grant by the U.S.
Department of Treasury is Six-hundred and ten thousand dollars ($610,000.00) for
Engineering Design Fees, One hundred thousand dollars ($100,000.00) for Other
Engineering Fees, and Five-hundred thousand dollars ($500,000.00) will be obligated for
Construction Engineering Inspection Services .
DULY ADOPTED THIS 12TH DAY OF OCTOBER, 2020
Attest:
Page 128 of 235
RESOLUTION NO. 5167-24
AMENDMENT NO. 1 TO RFQ PS0l 7-20 ENGINEERING SERVICES
CONTRACT FOR THE ALABAMA DEPARTMENT OF CONSERVATION
AND NATURAL RESOURCES GRANT #SlP25-FSU1
WHEREAS, the City of Fairhope . did solicit Requests for Propo sals (RFQ PSOI 7-20
Engineering Services for Fairhope Sewer Upgrade Phase I) in accordance with applicable
federal, state and local laws , codes, regulations , ordinances, etc., including, but not limited
to all executive orders (EO), Office of Management and Budget (0MB) requirements , and
U.S. Treasury Regulations; and
WHEREAS, on October 12 , 2020 the City Council awarded RFQ PS0I 7-20 to Dewberry ,
Inc. for ADCNR Grant #SIP25-FSU1; and
WHEREAS, on June 24, 2024, ADCNR issued Amendment No. 2 to the grant, that extends
the period of performance to April 30 , 2026; and
WHEREAS , the current period of performance for the Engineering Services Contract ends
on October 31, 2024.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , that the City Council approves Amendment No . 1 to RFQ PS0I 7-
20 Engineering Services Contract for the Fairh o pe RESTORE Sewer Upgrade Phase I that
extends the period of performance to April 30, 2026; and authorizes Mayor Sherry Su llivan
to execute Amendment No. 1 between the City of E irhope and Dewberry , Inc.
Corey Martin , Council President
Attest:
Page 129 of 235
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1098
FROM: Daryl Morefield, Water Superintendent
Nicole Love, Grants Coordinator
Noel Berry, Utilities Engineer
SUBJECT: The Superintendent of Water/Wastewater Department, Daryl
Morefield, and the Grants Coordinator, Nicole Love, are requesting to
extend the contract for RFP No. 003-20 Program Administrative
Services for Fairhope Sewer Upgrade Phase I (for the Alabama
Department of Conservation and Natural Resources Grant #S1P25-
FSU1) at the same terms and conditions.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
To approve the Contract Amendment No. 2 (Extension No, 2) for RFP No. 003-20
Professional Administrative Services for Fairhope Sewer Upgrade Phase I (for the
Alabama Department of Conservation and Natural Resources Grant #S1P25-FSU1)
with Grants Management, LLC. to extend the contract to August 31, 2026 at the same
terms and conditions.
BACKGROUND INFORMATION:
The Superintendent of Water/Wastewater Department, Daryl Morefield, and the Grants
Coordinator, Nicole Love, are requesting to extend the contract for RFP No. 003-20
Professional Administrative Services for Fairhope Sewer Upgrade Phase I (for the
Alabama Department of Conservation and Natural Resources Grant #S1P25-FSU1), at
the same terms and conditions.
Previous Council Actions:
August 26, 2024 - Resolution No. 5168-24 - AMENDMENT NO. 1 TO RFP 003-20
PROGRAM ADMINISTRATIVE SERVICES CONTRACT FOR THE ALABAMA
DEPARTMENT OF CONSERVATION AND NATURAL RESOURCES GRANT #S1P25-
FSU1.
WHEREAS, the City of Fairhope did solicit Requests for Proposals (RFP 003-20
Professional Administrative Services for Fairhope Sewer Upgrade Phase I) in
accordance
with applicable federal , state and local laws, codes, regulations, ordinances, etc.,
including, but not limited to all executive orders (EO), Office of Management and Budget
Page 130 of 235
(0MB) requirements, and U.S. Treasury Regulations; and
WHEREAS, on August 24, 2020 the City Council awarded RFP 003-20 to Grant
Management, LLC for ADCNR Grant #S1P25-FSU1 ; and
WHEREAS, on June 24, 2024, ADCNR issued Amendment No. 2 to the grant, that
extends the period of performance to April 30, 2026; and
WHEREAS, the current period of performance for the Program Administrative Services
Contract ends on October 31 , 2024;
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that the City Council approves Amendment No. 1 to RFP 003-20
Administrative Services Contract for the Fairhope RESTORE Sewer Upgrade Phase I
that extends the period of performance to April 30, 2026; and authorizes Mayor Sherry
Sullivan to execute Amendment No. 1 between the City of Fairhope and Grant
Management, LLC.
August 24, 2020 - Resolution No. 3805-20 - AWARDING THE RFP 003-20 PROGRAM
ADMINISTRATIVE SERVICES CONTRACT FOR THE ALABAMA DEPARTMENT OF
CONSERVATION AND NATURAL RESOURCES GRANT #S1P25-FSU1 (RESTORE
ACT-SEWER UPGRADE PROJECT).
Whereas , the City of Fairhope was awarded a RESTORE Act Direct Component
Subrecipient Grant from the Alabama Department of Conservation and Natural
Resources (ADCNR) on April 26, 2019; and
WHEREAS, the project requires Program Administrative Services and the City did solicit
Requests for Proposals (RFP 003-20) in accordance with applicable federal, state and
local laws, codes, regulations, ordinances, etc., including, but not limited to all executive
orders (EO), Office of Management and Budget (OMB) requirements, and U.S.
Treasury Regulations; and
WHEREAS, the City did receive one (1) proposal from Grant Management, LLC for said
services which was opened, reviewed and rated according to the rating criteria by the
City's Evaluation Committeee, and determined to be appropriate; and
WHEREAS, One-hundred percent (100%) of the Program Administrative Services fees
will be paid for with grant funds made available through the Subrecipient Grant
Agreement #S1P25-FSU1 with ADCNR, and the total Program Administration Services
fee not-to-exceed $400,000.00;
THEREFORE, BE IT RESOLVED BY THE City of Fairhope, IN REGULAR SESSION
ASSEMBLED, that by this Resolution the City of Fairhope awards the contract for
PRogram Administrative Services (RFP 003-20) for ADCNR Grant #S1P25-FSU1 to
Grant Management, LLC, subject to review and approval by ADCNR and City Attorney
prior to execution; and
BE IT FURTHER RESOLVED BY THE City of Fairhope, that the City will initially award
the contract for a fee not-to-exceed $400,000.00 of Phase I Project grant funds and
authorize the Mayor to execute a contract with Grant Management, LLC for RFP 003-20
Program Administrative Services for Sewer Upgrade ADCNR Grant #S1P25-FSU1
(RESTORE Act).
BUDGET IMPACT/FUNDING SOURCE:
Page 131 of 235
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
ADCNR Grant #S1P25-FSU1 (RESTORE Act)
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 132 of 235
RESOLUTION NO. ________
AMENDMENT NO. 2 FOR (RFP 003-20)
PROGRAM ADMINISTRATIVE SERVICES CONTRACT
FOR THE ALABAMA DEP ARTM ENT OF
CONSERVATION AND NATURAL RESOURCES GRANT
(#S1P25-FSU1)
WHEREAS, the City of Fairhope did solicit Requests for Proposals (RFP
003-20) Program Administrative Services for Fairhope Sewer Upgrade
Phase I in accordance with applicable federal, state and local laws, codes,
regulations, ordinances, etc., including, but not limited to all executive
orders (EO), Office of Management and Budget (OMB) requirements, and
U.S. Treasury Regulations; and
WHEREAS, on August 24, 2020 the City Council awarded (R FP 003 -
20) to Grant Management, LLC for ADCNR Grant (#S1P25-FSU1); and
WHEREAS, on August 26, 2024, ADCNR issued Amendment No. 1 to the
grant, that extends the period of performance to April 30, 2026; and
WHEREAS, the current period of performance for the Engineering
Services Contract ends on April 30, 2026.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City Council approves Amendment No. 2
for (RFQ PS003-20) Program Administrative Services Contract for the
Fairhope RESTORE Sewer Upgrade Phase I that extends the period of
performance to August 31, 2026; and authorizes Mayor Sherry Sullivan to
execute Amendment No. 2 between the City of Fairhope and Grant
Management, LLC.
DULY ADOPTED ON 10TH DAY OF AUGUST 2026
______________________________
James Reid Conyers, Jr.
Council President
Attest:
___________________________
Lisa A. Hanks, MMC
City Clerk
Page 133 of 235
City of Fairhope
Contract Documents
Amendment 2
RFP No. 003-20 Program Administrative Services for
Fairhope Sewer Upgrade Phase I
Alabama Department of Conservation and Natural Resources (ADCNR)
Grant #S1P25-FSU1
Sherry Sullivan, Mayor
Fairhope City Council
Jimmy Conyers, Council President
Set _____
Page 134 of 235
2
STATE OF ALABAMA}
COUNTY OF BALDWIN}
CONTRACT FOR PROFESSIONAL CONSULTING SERVICES
Amendment 2
This CONTRACT, made and entered into this____ day of ________________________, 2026,
by and between the City of Fairhope, Alabama (hereinafter called “CITY”) acting by and through
its governing body, the Fairhope City Council, and Grant Management, LLC of Fairhope,
Alabama (hereinafter called the “CONSULTANT”) for
RFP No. 003-20 Program Administrative Services for Fairhope Sewer Upgrade Phase I for
Alabama Department of Conservation and Natural Resources (ADCNR)
Grant # S1P25-FSU1, as amended
Resources and Ecosystem Sustainability, Tourist Opportunities, and Revived Economies
of the Gulf Coast States Act of 2012 (RESTORE ACT)
State Expenditure Plan #25 Fairhope Sewer Upgrade Phase I
Spill Impact Component Project Grant
The Gulf Coast Ecosystem Restoration Council
WITNESSETH:
That in consideration of the mutual covenants and agreements herein contained, the parties
hereto do mutually agree as follows:
DEFINITIONS:
The following terms shall have the following meanings:
COUNTY: Baldwin County, Alabama
CITY: Fairhope Council, Mayor, and the officers, agents, and employees of the
City of Fairhope, Alabama
PROJECT: Professional Program Administrative Services for Alabama Department
of Conservation and Natural Resources (ADCNR) Grant #S1P25-
FSU1, as amended, Resources and Ecosystem Sustainability,
Tourist Opportunities, and Revived Economies of the Gulf Coast
States Act of 2012 (RESTORE ACT)
Page 135 of 235
3
PART ONE
GENERAL CONDITIONS
1.1 The CITY hereby has employed the CONSULTANT and the CONSULTANT has
agreed to perform for the CITY those professional services as hereinafter set forth in
connection with the following:
Alabama Department of Conservation and Natural Resources (ADCNR) Grant
#S1P25-FSU1 (RESTORE Act)
1.2 This professional services contract was executed by the CITY on October 9, 2020.
The Alabama Department of Conservation and Natural Resources (ADCNR) and the
Gulf Coast Ecosystem Restoration Council (GCERC) have provided the CITY with
Amendment No. 2 to the Subgrant Agreement that extends the period of performance to
April 30, 2026.
1.3 This professional services contract was amended by the CITY on September 16,
2024; and extends the period of performance to April 30, 2026.
1.4 All provisions contained in the original contract apply, except as modified in
Subgrant Agreement Amendment 2, and Contract Amendment No. 1.
PART THREE
3.1 This professional services contract shall amend the Professional Services
agreement by the CITY on August 10, 2026; and extends the period of performance to
August 31, 2026.
Section 41-16-5, Code of Alabama 1975, requires that public contracts over
$15,000 include the following language:
By signing this Contract, The City of Fairhope represents and agrees that it is not
currently engaged in, nor will it engage in, any boycott of a person or entity based in or
doing business with a jurisdiction with which the State of Alabama can enjoy open trade.
Page 136 of 235
4
IN WITNESS WHEREOF, the parties hereto have executed this contract in duplicate on the
day and year first above written.
CITY OF FAIRHOPE
BY:_______________________________ ATTEST:_______________________________
Sherry Sullivan, Mayor Lisa A. Hanks, MMC
City Clerk
NOTARY FOR THE TOWN:
STATE OF ALABAMA}
COUNTY OF BALDWIN}
I, ___________________, a Notary Public in and for said State and County, hereby certify that
Sherry Sullivan, whose name as Mayor of Fairhope, is signed to the foregoing conveyance and
who is known to me, acknowledged before me on this day, that being informed of the contents
of the conveyance, she as such officer and with full authority, executed the same voluntarily on
the day the same bears date.
Given under my hand and Notary Seal on this the____ day of _____________________, 2026.
Notary Public__________________________________
My Commission Expires_________________________
Page 137 of 235
5
PROFESSIONAL CONSULTANT SIGNATURES
If Corporation or LLC
Company Grant Management, LLC
State of Incorporation Alabama
Company Representative _______________
(Name of Representative Authorized to sign Bids and Contracts for the firm)
Company
Representative__________________________________________________________
(Signature of Representative Authorized to sign Bids and Contracts for the firm)
(Address)__________________
(Address) ___________________
Phone No: __________________
E-Mail: ______________________
NOTARY FOR CORPORATE PROFESSIONAL CONSULTANT
STATE OF _______________________}
County of________________________}
I, ________________________________, a Notary Public in and for the said State and County,
hereby certify that _____________ whose name as ____________ of Grant Management, LLC.
is signed to the foregoing conveyance and who is known to me, acknowledged before me on
this day, that being informed of the contents of the document they executed the same voluntarily
on the day the same bears date.
Given under my hand and Notary Seal on this ____day of _____________________, 2026.
Notary Public__________________________________
My Commission Expires_________________________
Page 138 of 235
RESOLUTION NO. 5168-24
AMENDMENT NO. 1 TO RFP 003-20 PROGRAM ADMINISTRATIVE SERVICES
CONTRACT FOR THE ALABAMA DEPARTMENT OF CONSERVATION
AND NATURAL RESOURCES GRANT #S1P25-FSU1
WHEREAS , the City of Fairhope did solicit Requests for Proposals (RFP 003-20
Professional Administrative Services for Fairhope Sewer Upgrade Phase I) in accordance
with applicable federal , state and local law s, codes , regulations , ordinances , etc., including,
but not limited to all executive orders (EO), Office of Management and Budget (0MB)
requirements , and U.S. Treasury Regulations; and
WHEREAS , on Augu st 24 , 2020 the City Council awarded RFP 003-20 to Grant
Management , LLC for ADCNR Grant #S1P25-FSU1 ; and
WHEREAS , on June 24 , 2024 , ADCNR issued Amendment No . 2 to the grant , that extends
the period of performance to April 30 , 2026; and
WHEREAS , the current period of performance for the Program Administrative Services
Contract ends on October 31 , 2024 ;
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE , ALABAMA , that the City Council approves Amendment N o . 1 to RFP 003-20
Administrative Servi ces Contract for the Fairhope RESTORE Sewer Upgrade Phase I th at
extends the period of performance to April 30 , 2026 ; and authorize s Mayor Sherry Sullivan
to execute Amendment No . 1 between the City of Fairhope and Grant Management, LLC ..
Corey Martin , Council President
Attest:
~~
City Clerk
Page 139 of 235
Page 140 of 235
Page 141 of 235
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1068
FROM: Richard Johnson, City Engineer
SUBJECT: An application and supporting letter to the Baldwin County
Commission requesting C3 funding for the Twin Beech Corridor
Improvements Project. The proposed project would focus primarily
on construction of the Founders Drive/Boothe Road roundabout
while also advancing associated pedestrian, safety, drainage, utility,
and roadway improvements within the corridor with a total project
value of $5,000,000 (five million dollars) to be completed over two
fiscal years. Under the C3 Program's 50/50 cost-share structure, the
proposed funding plan would be as follows: Baldwin County C3
Contribution: $2,500,000 and City of Fairhope Contribution:
$2,500,000.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
That the City Council hereby authorizes Mayor Sherry Sullivan to submit an application
and supporting letter to the Baldwin County Commission requesting C3 funding for the
Twin Beech Corridor Improvements Project.
BACKGROUND INFORMATION:
Total Project Value is $5,000,000 with a 50/50 cost share.
• Baldwin County C3 Contribution: $2,500,000
• City of Fairhope Contribution: $2,500,000
FY2027: $1,500,000 (included in the current proposed budget)
FY2028: $1,000,000 (to be included in the FY2028 budget)
The proposed project phasing would include completion of engineering design, utility
relocation coordination, drainage improvements, and any necessary right-of-way
activities during FY2027, followed by roadway construction and geometric
improvements during FY2028.
C3 funds may be utilized for:
• Preliminary Engineering (PE)
• Construction Engineering & Inspection (CE&I)
• Right-of-Way Acquisition (if required)
Page 142 of 235
• Utility Relocations
• Construction
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
Baldwin County Commission 30 Cube Grant
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 143 of 235
RESOLUTION NO. _____
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan to submit an
application and supporting letter to the Baldwin County Commission requesting C3 funding
for the Twin Beech Corridor Improvements Project. The proposed project would focus
primarily on construction of the Founders Drive/Boothe Road roundabout while also
advancing associated pedestrian, safety, drainage, utility, and roadway improvements within
the corridor with a total project value of $5,000,000 (five million dollars) to be completed
over two fiscal years.
Under the C3 Program's 50/50 cost-share structure, the proposed funding plan would be as
follows: Baldwin County Contribution: $2,500,000
City of Fairhope Contribution: $2,500,000
ADOPTED ON THIS 10TH DAY OF AUGUST, 2026
______________________________
James Reid Conyers, Jr.
Council President
Attest:
______________________________
Lisa A. Hanks, MMC
City Clerk
Page 144 of 235
Memorandum
From: Richard D. Johnson, P.E., City Engineer
To: Jimmy Conyers, Council President
Thru: Sherry Sullivan, Mayor
CC: City Clerk; Treasurer; Project Staff; File
Date: July 24, 2026
Subject: Request for Work Session and Resolution Authorizing C3 Funding
Application for Twin Beech Corridor Improvements
Mayor Sullivan and President Conyers:
This month the Baldwin County Commission introduced its C3 Program (Connecting
Communities Collectively), an expanded and rebranded $120 million infrastructure initiative
formerly known as the 30 Cubed Program. The program funds local transportation and roadway
improvements through a 50/50 cost-share partnership between Baldwin County and
participating municipalities. Unlike many state and federal transportation programs, these local
funds do not carry the same administrative and compliance burdens.
Several Baldwin County municipalities have already submitted requests for C3 funding. County
representatives have encouraged the City of Fairhope to submit an application as soon as
possible due to the high level of anticipated demand and the possibility that available funding
could be committed quickly. The City currently has matching funds proposed within the FY2027
Capital Budget, positioning us well to pursue this opportunity.
The City Council has reviewed the findings and recommendations of Neel-Schaffer's Twin
Beech Corridor Study Report (January 2026), and both the Traffic Safety and Control
Committee and City Council have expressed support for advancing the following priority
recommendations:
• Construct a roundabout at the intersection of Founders Drive and Boothe Road,
identified as the preferred long-term solution.
• Install RRFBs, ADA-compliant curb ramps, and pedestrian refuge improvements at
appropriate crossings.
• Improve crosswalk markings and corridor-wide visibility enhancements.
• Upgrade the US 98 and Twin Beech Road intersection through signal optimization and
geometric improvements, including additional turn lanes.
Page 145 of 235
The Twin Beech Corridor serves as a vital east-west transportation route connecting residential
neighborhoods, schools, recreational facilities, commercial areas, and US 98. The Corridor
Study identified safety, pedestrian accessibility, and future capacity improvements as important
investments needed to accommodate continued growth while improving mobility for all users.
Accordingly, I respectfully request that the City Council adopt a resolution authorizing the Mayor
to submit an application and supporting letter to the Baldwin County Commission requesting C3
funding for the Twin Beech Corridor Improvements Project. The proposed project would focus
primarily on construction of the Founders Drive/Boothe Road roundabout while also advancing
associated pedestrian, safety, drainage, utility, and roadway improvements within the corridor.
I recommend submitting a request for a total project value of $5 million, to be completed over
two fiscal years. Under the C3 Program's 50/50 cost-share structure, the proposed funding plan
would be as follows:
• Baldwin County C3 Contribution: $2,500,000
• City of Fairhope Contribution: $2,500,000
o FY2027: $1,500,000 (included in the current proposed budget)
o FY2028: $1,000,000 (to be included in the FY2028 budget)
The proposed project phasing would include completion of engineering design, utility relocation
coordination, drainage improvements, and any necessary right-of-way activities during FY2027,
followed by roadway construction and geometric improvements during FY2028.
C3 funds may be utilized for:
• Preliminary Engineering (PE)
• Construction Engineering & Inspection (CE&I)
• Right-of-Way Acquisition (if required)
• Utility Relocations
• Construction
This funding opportunity represents a significant investment in one of Fairhope's most important
transportation corridors. Through a partnership with Baldwin County, the City can accelerate
needed safety and capacity improvements, leverage local resources, and enhance regional
connectivity while responding proactively to continued growth. Therefore, I recommend approval
of a resolution authorizing submission of a C3 funding request for the Twin Beech Corridor
Improvements Project.
Thank you for your consideration.
RDJ
Page 146 of 235
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Page 148 of 235
Page 149 of 235
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1096
FROM: Noel Berry, Utilities Engineer
SUBJECT: Resolution - That the Fairhope City Council authorizes submission to
Baldwin County Commission's CDBG-DR LGRIP in the amount of
$2,000,000.00; and authorizes Mayor Sherry Sullivan to sign all
necessary documents. If awarded, the funding will pay for the 12"
water main loop connector East of Fish River. The total project cost
is $2,903,499.18 with the City's match being $903,499.18.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
That the City Council authorizes submission to Baldwin County Commission's CDBG-
DR LGRIP in the amount of $2,000,000.00; and authorizes Mayor Sherry Sullivan to
sign all necessary documents. If awarded, the funding will pay for the 12" water main
loop connector East of Fish River.
BACKGROUND INFORMATION:
There were multiple phases for this application. We have completed the first 3
application phases through the Baldwin County Commission with the Commission
giving us a favorable score through each round. The next phase is for ADECA to narrow
down the project submittals. For this, they need to have the City's match commitment.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
HUD ADECA CDBG LGRIP
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
Page 150 of 235
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 151 of 235
RESOLUTION NO. _____
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the Fairhope City Council authorizes submission to Baldwin County
Commission's (Community Development Block Grant – Disaster Recovery (“CDBG-DR”)
Local Government Recovery Infrastructure Program (“LGRIP”) in the amount of
$2,000,000.00; and authorizes Mayor Sherry Sullivan to sign all necessary documents. If
awarded, the funding will pay for the 12" water main loop connector East of Fish River. The
total project cost is $2,903,499.18 with the City's match being $903,499.18.
ADOPTED ON THIS 10TH DAY OF AUGUST, 2026
______________________________
James Reid Conyers, Jr.
Council President
Attest:
______________________________
Lisa A. Hanks, MMC
City Clerk
Page 152 of 235
STATE OF ALABAMA
COUNTY OF BALDWIN
RESOLUTION #2026-069
OF THE BALDWIN COUNTY COMMISSION
RESOLUTION TO APPROVE THE COMMUNITY DEVELOPMENT BLOCK GRANT -DISASTER
RECOVERY (CDBG-DR) LOCAL GOVERNMENT RECOVERY INFRASTRUCTURE PROGRAM (LGRIP)
APPLICATION GUIDANCE
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) approved the Alabama
Department of Economic and Community Affairs' (ADECA) 2022 Community Development Block Grant -
Disaster Recovery (CDBG-DR) Action Plan for Disaster Recovery on January 12, 2023, with a substantial
amendment approved on July 21, 2023, establishing the Local Recovery Planning Program (LRPP); and
WHEREAS, Baldwin County, Alabama, (the "County") has received an allocation of Community Development
Block Grant -Disaster Recovery (CDBG-DR) grant funding from the ADECA; and
WHEREAS, the Baldwin County Commission (the "Commission") entered into Subrecipient
Agreement No. DR-21-001 with ADECA on October 17, 2023 concerning the CDBG-DR grant funding; and
WHEREAS, the Commission Approved Amendment No. 1 to Subrecipient Agreement Number
DR-21-001 between the Baldwin County Commission and the ADECA, due to the approval of the
Local Recovery Plan (LRP); and
WHEREAS, as outlined in the County's approved LRP, ADECA allocated $13.3 million in CDBG-DR
funds to LGRIP for the County to distribute among local municipalities (cities, towns, and utility districts) for
infrastructure investments that address recovery from damage caused by Hurricanes Sally and Zeta, mitigate
future disaster impacts, and enhance quality of life for vulnerable populations; and
WHEREAS, LGRIP supports eligible projects such as roadway extensions, drainage system upgrades,
flood mitigation improvements, broadband expansion, and the restoration of critical public facilities; and
WHEREAS, under the LGRIP program, all fourteen municipalities and eligible public utility providers
within the County have been contacted to inform them of available technical assistance and to invite their
participation in the competitive application process; and
WHERAS, the LGRIP Application Guidance document has been developed to describe
recovery program information and eligibility standards to guide applicants in their competition for recovery
program funding through the LGRIP; and
WHERAS, the LGRIP Application Guidance document is intended to provide an overview of the
priorities, parameters, and requirements corresponding to the CDBG-DR program funding.
NOW, THEREFORE, BE IT RESOLVED BY THE BALDWIN COUNTY COMMISSION, that the
CDBG-DR LGRIP Application Guidance document, a copy of which is attached as Exhibit "A" and
incorporated herein by reference, is hereby APPROVED.
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I~ ~ITNESS WHER.EOF, the Bal.dwin c.oun ~~>.1 mission has caused this Resolution to be
executed 1n its name and on its behalf by its Cha1rma~ ~ -21st da n • ~ .
Baldwin County Commission
ATTEST:
r Roger 1-;l endleman
County Administrator
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CDBG-DR Local Recovery Local Government Recovery
Infrastructure Program
Application Guidance
March 2026
EXHIBIT A:
RESOLUTUION #2026-069
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1
LGRIP Application Guidance
Contents
Overview .................................................................................................................................... 3
About LGRIP and CDBG-DR .................................................................................................. 3
Eligible LGRIP applicants ....................................................................................................... 4
LGRIP Application Process ........................................................................................................ 4
Project Application Set Up ...................................................................................................... 4
LGRIP Application Phase I ......................................................................................................... 5
Phase I Portal Guidance ......................................................................................................... 6
Storm Tie Back ....................................................................................................................... 7
Project Eligibility Review ......................................................................................................... 7
LGRIP Application Phase II ........................................................................................................ 7
Phase II Portal Guidance ........................................................................................................ 8
Identify the Project Location ..................................................................................................10
Defining the Service Area ......................................................................................................10
Service Area Priorities ........................................................................................................10
National Objective .................................................................................................................12
Project Context and Feasibility ..............................................................................................14
Project Schedule ................................................................................................................15
Project Budget ...................................................................................................................15
Defining Beneficiaries ............................................................................................................16
Addressing Unmet Needs and Impacts ..............................................................................16
Critical Infrastructure ..........................................................................................................16
Sustainability and Resilience Measures .................................................................................17
Organizational Capacity ........................................................................................................17
Alignment and Coordination ..................................................................................................18
Phase II Application Checklist ................................................................................................18
Phase II Application Scoring ..................................................................................................22
LGRIP Phase III ........................................................................................................................25
LGRIP Application Guidance Appendix .....................................................................................28
Completing the Budget Template ...........................................................................................28
Cost Principles ...................................................................................................................28
Cost Types .........................................................................................................................28
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Post-Award Project Requirements .........................................................................................29
Environmental Review .......................................................................................................29
Labor Compliance ..............................................................................................................29
Section 3 ............................................................................................................................30
Procurement/Contracting ...................................................................................................29
Duplication of Benefits (DOB) ............................................................................................29
Meeting 2 CFR 200 Requirements .....................................................................................30
Cost Reimbursement .............................................................................................................30
Document Staff Time and Contractor and Subrecipient Costs ............................................30
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Overview
Baldwin County is pleased to provide a funding opportunity for community recovery of
infrastructure through the Local Government Recovery Infrastructure Program (LGRIP). LGRIP
is funded through the Community Development Block Grant – Disaster Recovery (CDBG-DR)
allocation provided to Baldwin County from the State of Alabama Department of Economic and
Community Affairs (ADECA). These funds are administered through the U.S. Department of
Housing and Urban Development (HUD) and must comply with applicable federal regulations.
The conditions that apply to these funds and projects under LGRIP are detailed in the Baldwin
County Local Recovery Plan (LRP) found at
https://baldwincountyal.gov/departments/grants/cdbg-dr/baldwin-county-local-recovery-plan.
This guidance document contains information and requirements for applicants to apply and
compete for LGRIP funds. This document is intended to provide an overview of the priorities,
program components, and requirements based on the funding source and the LRP. Potential
applicants are advised to read the guidance carefully. Project proposals will be reviewed and
selected based on the completed application and the information provided. Please note that,
due to the limited amount of funding, not all projects may be funded.
About LGRIP and CDBG-DR
LGRIP focuses on assisting local governments, public and nonprofit utility providers, and tribal
communities to repair or improve public infrastructure damaged by Hurricanes Sally and/or
Zeta. CDBG-DR funds may be used for repairs and improvements to infrastructure that
demonstrate an unmet recovery need remains from the disaster, that other possible sources for
funding have been exhausted or are unavailable, and that the project is critical to restoring and
making the community more resilient.
The Baldwin County Local Recovery Plan provides an assessment of remaining recovery needs
within the county and provides further detail on the LGRIP program and how the County intends
to invest the CDBG-DR funds into the community to meet the identified disaster recovery needs.
Corresponding to the LRP, the program will focus on two primary activities eligible for CDBG-DR
funds:
• Sewer and drainage improvements
• Roadway improvements
Through the review of supporting documentation, other recovery projects that may be
considered for funding include:
• Repair or rebuilding of structures or recreational facilities, or other public systems
damaged by Hurricanes Sally or Zeta;
• Implementation of mitigation measures that address infrastructure or facility failures of
function during Hurricane Sally or Zeta;
• Hardening existing structures to prevent damage or infrastructure failure from future
disasters; and
• May include mitigation activities within the project.
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Additionally, selected LGRIP projects must meet CDBG-DR eligibility requirements (e.g., it must
be an eligible activity, meet a national objective, and comply with all applicable rules and
regulations), in addition to requirements of other funding sources and the locality administering
the project.
Eligible LGRIP applicants
Municipalities, public and nonprofit utility providers, water districts, tribes, and other public
entities operating within Baldwin County are eligible to apply for LGRIP funding to address
qualifying roadway, water, sewer, drainage, or public facility repairs remaining from Hurricanes
Sally and/or Zeta.
LGRIP Application Process
For an efficient application process, the LGRIP Application has been divided into two phases.
Phase I determines and confirms an applicant’s eligibility through general information, and
Phase II seeks documentation to describe the need, sustainability, and the applicant’s ability to
execute the project. All information requested in Phase I is required for the phase to be
considered complete. If the Phase I proposal is deemed suitable per CDBG-DR and LGRIP
requirements, applicants will be invited to complete Phase II to provide further details on project
scope, funding, and feasibility. All required application information is described in the
instructions provided below; successful applicants must meet all the submission requirements
described. Please note, the Phase II Application Checklist details additional information that
applicants are not required to provide but may find useful in successfully explaining the
proposed project. Phase II proposals will be reviewed and scored on a standardized, scaled
rubric to determine the projects and activities recommended to the Baldwin County Commission
and ADECA for consideration.
Following advertisement of the formal commencement of the Local Recovery Program
implementation, and solicitation of LGRIP applications from eligible organizations, applications
will be received via online portal by the following dates:
Application Phase Submission Deadlines
Project Application Set Up
1. Prior to submitting an application for consideration, LGRIP-eligible organizations must
notify Baldwin County at BCCGrants@baldwincountyal.gov stating their interest as a
prospective applicant. The County will set up a profile, or “Organization” for the applicant
within the Baldwin County LGRIP Application Portal (The Portal). Eligible organizations
will receive an email from BCCGrants@baldwincountyal.gov containing their login
credentials, once the “Organization” has been created by Baldwin County within The
Portal.
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2. Once the point of contact receives an email with the username and password, go to the
website and enter the credentials to access The Portal.
3. Click “New Project Proposal” at the top of the page.
4. A popup box will appear. Provide the requested information and save.
Please note: Application submissions are limited to a single project per proposal. If
applicants wish to submit proposals for multiple projects, an application must be
submitted for each individual project.
5. After a project proposal has been created and saved, an email will be sent to the
designated point of contact email, indicating that Phase I of the application process is
open for your project submittal.
LGRIP Application Phase I
Phase I of the LGRIP application seeks the information needed to determine a project’s
eligibility for CDBG-DR funding. By describing the proposed activity, tie back to storms, and
estimated budget information, Baldwin County can determine if projects qualify as meeting the
baseline eligibility requirements for the grant.
Timeline for Phase I:
• Portal access request must be submitted to Baldwin County by 5:00 p.m. CST on
February 6, 2026
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• Phase I Submissions due by 5:00 p.m. CST on February 13, 2026
• Baldwin County reviews and provides notification of project eligibility by March 4, 2026
Phase I Portal Guidance
1. After receiving the Phase I approval email from Baldwin County, applicants will need to
login to The Portal using the same credentials as provided previously. Once logged in,
The Portal dashboard will show the details of the project.
2. Click on the “Details” box for the project you are completing the application for.
3. A new window will pop up, showing both the Organization Info and Organization Status.
Phase One Status will show as” Open for Submission,” indicating that your organization
may prepare and submit phase one of the application. As this is the start of the
application process, the status will read “Score not Available.” This will be updated
during the review period.
4. Navigate to the left sidebar, which contains the site menu that can be either collapsed or
expanded to include labels with icons. Click “Phase One” to navigate to the application.
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5. Once all required sections are complete and required documentation has been
uploaded, save the application and click “Submit for Review.”
6. Once “Submit for Review” is clicked, the application is submitted to Baldwin County for
review. Your organization will receive an email acknowledging the application
submission.
Note: If you submit your application without providing all information intended, please
contact BCCGrants@baldwincountyal.gov.
Storm Tie Back
All CDBG-DR funded activities must directly or indirectly “tie back” to Hurricanes Sally and/or
Zeta by addressing a disaster-related impact and describing proposed restoring of
infrastructure.
Applications need to demonstrate how the proposed project and recovery need were created by
the effects of the storm(s). Applicants must provide documentation showing the storm impacts
that relate to the proposed recovery project. Tieback may also be indirect, such as restoring or
revitalizing an area that experienced losses or access due to storm damages in nearby areas.
Documentation for tie back may include post-disaster assessments, satellite photos, before and
after pictures, news articles, topography studies, damage inspections, engineering reports,
and/or insurance estimates.
Project Eligibility Review
Following Phase I submission, Baldwin County will review the proposals for eligibility. Basic
eligibility standards include storm tie back and that the proposed project represents an approved
activity.
Applications will be reviewed for completeness and eligibility with CDBG-DR requirements.
Projects that do not demonstrate cause or tie back to Hurricanes Sally and/or Zeta, or projects
that focus on activities not eligible for CDBG-DR funding, will not be invited to participate in
Phase II of the application process.
Phase I scoring has a total of 5 (five) possible points. A point is awarded for completing each
question and providing supporting documentation for tie-back that shows impacts from the
eligible storms. After the application has been reviewed, the point of contact will receive an
automated email stating the “most recent phase of your project proposal has been reviewed.”
Upon receiving this email, you may log back into The Portal to view your project’s Phase I score.
Applications must receive 5 (five) points to be invited for Phase II.
LGRIP Application Phase II
If an application demonstrates project eligibility in Phase I, the point of contact will receive an
email notification that their proposal has been approved to move to Phase II of the application
process. This email indicates that the applicant is now able to complete Phase II for the
proposed project. Phase II will only be accessible through invitation from the Baldwin County
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Grants Department. The following instructions provide explanations, definitions, and
expectations for responses and supporting documentation. A checklist is provided to guide
applicants through the application, identify application requirements and documentation and
note appropriate additional information that an applicant may include to provide further detail
(Appendix: Phase II Application Checklist).
Phase II applications will be reviewed and scored according to a standardized rubric with
multiple criteria. The rubric was developed based on inputs received during the LGRIP
Stakeholder Capacity Building sessions held between October and December 2024. The
scoring rubric is included in the Appendix Phase II Application Scoring, with details on the
criteria that determine the score to be received within each scoring area. Once reviews are
complete, projects will be provided to the Baldwin Commission for consideration of award.
Selected projects must be submitted to ADECA for final approval (see LGRIP Phase III).
Timeline for Phase II:
• Application Submission due 5:00 p.m. CST on May 4, 2026
• Completion of review with scoring rubric and recommendation to Commissioners within
30 days
• Projects selected at June 16, 2026 Baldwin County Commission meeting
Phase II Portal Guidance
1. Login to The Portal and click the “Details” box next to your project to view and complete
Phase II of the application.
2. A pop-up window will appear, indicating that Phase I is scored and completed, and that
Phase II is open for submission.
3. On the left sidebar of the pop-up window, click “Phase Two” to complete the application:
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4. Once all required sections are complete and required documentation has been
uploaded, save the application. When ready to submit the application, click “Submit for
Review.”
5. Once “Submit for Review” is checked, the application is submitted and cannot be
altered. Once the application has been submitted, the Phase Two Status will change to
“Submitted” on the project dashboard.
Please note: If you submit your application without providing all information intended,
please contact BCCGrants@baldwincountyal.gov.
6. Baldwin County will review the application as submitted. After the application has been
reviewed and scored, the point of contact will receive an automated email stating the
proposed project’s score is ready to be viewed within the portal.
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Identify the Project Location
Applicants must provide the exact location where project work will occur. Within the application
narrative, the project location should be described with a standard street address. GPS
coordinates must also be provided. Additionally, the project site must be identified on a “Project
Location, Service Area, Beneficiaries Map” and uploaded as a PDF attachment. Applicants may
upload additional documentation to support this section under the “Project Area Supporting
Documentation” attachment type from the drop-down list.
Defining the Service Area
Determination of the area served by an activity is critical to understanding who will benefit from
the project. A list of service areas and census tracts are provided in the application, of which the
applicant should select all that apply. The service area must be shown on a “Project Location,
Service Area, Beneficiaries Map” and uploaded to the Phase II application as a PDF
attachment. Applicants may upload additional documentation to support this section under the
“Project Area Supporting Documentation” attachment type from the drop-down list.
Once the service area is defined, it can be confirmed whether the percentage of low-to-
moderate income (LMI) residents in the service area is high enough to qualify under the LMI
benefit national objective by looking at the neighborhoods and census tracts within the project’s
service boundaries. A reasonable service area should be selected based on the scope and
outcomes of the project. The service area shall not be drawn to intentionally include LMI
persons that would not benefit, nor shall it be drawn to intentionally exclude non-LMI persons
that would benefit.
Service Area Priorities
The LRP specified MID Recovery Zones where program funds may benefit vulnerable
populations and LMI households or individuals. Vulnerable populations are groups or
communities “whose circumstances present barriers to obtaining or understanding information
or accessing resources.” There is no standard set of vulnerable populations, and applicants can
refer to the LRP Section 2.3.5.2 Social Vulnerability (page 44) for data on the Social
Vulnerability Index and vulnerable populations in Baldwin County.
The Most Impacted and Distressed (MID) Recovery Zones map within the LRP shows the areas
where vulnerable populations, low-income households, and highest recovery needs exist within
the census tracts across Baldwin County. Census tracts are numbered on the map. The tracts
shaded in red meet at least two criteria and are priority areas for CDBG-DR funding, as defined
in LRP Section 4.2 MID Recovery Zones (page 90).
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Map 1. Census Tracts within MID Recovery Areas, Baldwin County, 2024
Source: Baldwin County Local Recovery Plan, 2024
The census tracts within the tier one and tier two areas are also provided in the below table.
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Table A. Census Tracts within MID Recovery Areas, Baldwin County, 2024
Census Tract 103
Census Tract 106
Census Tract 108
Census Tract 109.08
Census Tract 109.04
Census Tract 110
Census Tract 111.04
Census Tract 114.09
Census Tract 114.10
Census Tract 115.01
Census Tract 115.03
Census Tract 115.04
Census Tract 116.01
Census Tract 102
Census Tract 107.08
Census Tract 107.09
Census Tract 109.03
Census Tract 109.06
Census Tract 111.02
Census Tract 112.02
Census Tract 113
Census Tract 114.11
Census Tract 114.13
Census Tract 114.14
Census Tract 114.19
Source: Baldwin County Local Recovery Plan, 2024
Census tract map and HUD resources are also available at
https://baldwincountyal.gov/departments/grants/cdbg-dr/recovery-programs.
Low to moderate income households are those that meet the income threshold of 80% AMI
based on the number of individuals (adults and children) within the household.
Table B. Income Limits, Baldwin County, 2025
Income Level 1 Person
Extremely
Low (30% $19,550 $22,350 $26,650 $32,150 $37,650 $43,150 $48,650 $54,150
$32,550 $37,200 $41,850 $46,500 $50,250 $53,950 $57,700 $61,400
$52,100 $59,550 $67,000 $74,400 $80,400 $86,350 $92,300 $98,250
Source: HUD FY 2025 Income Limits Summary, * The FY 2014 Consolidated Appropriations Act changed the
definition of extremely low-income to be the greater of 30/50ths (60 percent) of the Section 8 very low-income limit or
the poverty guideline as established by the Department of Health and Human Services (HHS), provided that this
amount is not greater than the Section 8 50% very low-income limit. LMI data is not collected for extremely low
income.
National Objective
Each LRP/CDBG-DR funded activity must meet a national objective, as defined by HUD in
section 104(b)(3) of the Housing and Community Development Act of 1974. Under the
requirements of the CDBG-DR funding provided by ADECA and defined in the LRP, Baldwin
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County LGRIP projects must provide a detailed written description of how the proposals meet
one of the following national objectives:
• Benefit low- and moderate-income (LMI) persons;
• Meet other community development needs having an urgency because existing conditions
pose a serious and immediate threat to the health or welfare of the community where other
financial resources are not available to meet such needs (known as “Urgent Need”).
HUD requires that at least 70% of CDBG-DR funds be allocated and spent to benefit LMI
populations. HUD requirements at 24 CFR 570.200(a)(3) of the authorizing statute states the
primary objective of the program when developing communities and expanding economic
opportunities, should principally prioritize persons of low and moderate income. For the LGRIP
application, the following national objective types are eligible. The national objective type should
be selected based on the project’s scope, service area, and expected beneficiaries. To help
determine the correct National Objective for the project, an LMI Calculator tool is available on
the Baldwin County CDBG-DR LGRIP website.
1. LMI: The project activity benefits specific residents in a particular area, where at least
51 percent of those residents are low- and moderate-income persons.
2. LMI Area Benefit: The project activity benefits all the residents in a particular area,
where at least 51 percent of the residents are low- and moderate-income persons.
• An activity that serves an area that is not primarily residential in character
shall not qualify under this criterion.
• Such an area need not be coterminous with census tracts or other officially
recognized boundaries but must be the entire area served by the activity.
• Other exceptions to area benefit determinations may apply as outline under
the Federal Register allocation notices.
3. LMI Limited Clientele: The project activity benefits a specific group of residents in a
particular area that are generally presumed by HUD to be LMI. (Refer to Appendix
for Limited Clientele)
4. Urgent Need: Activities designed to meet community development needs having a
particular urgency related to community health and safety.
• As prescribed by the Federal Register allocation notices, the HUD Secretary
has waived the urgent need national objective criteria in section 104(b)(3) of
the HCDA and establishes alternative requirements for this national objective.
Subrecipient activities which propose the urgent need national objective must
provide a detailed written description of how the proposals meet all three
criteria below:
o Describe why specific needs have a particular urgency, including how
the existing conditions pose a serious and immediate threat to the
health or welfare of the community.
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o Identify each proposed activity that must utilize the urgent need
national objective because a low- and moderate-income national
objective cannot be utilized.
o Document how each activity funded under the urgent need national
objective responds to the urgency, type, scale, and location of the
disaster-related impact as described within the Local Recovery Plan.
Project Context and Feasibility
This section provides an opportunity to expand on the project overview from Phase 1 and give
as much detail as needed to demonstrate the project’s importance and feasibility with the use of
CDBG-DR funds. To fully demonstrate the project’s eligibility for CDBG-DR funding, application
responses for project scope should provide details that clearly describe:
• The existing conditions to be addressed by this project, such as impacts and unmet
needs resulting from the storms (refer to the response provided to Tie Back in Phase I).
• The planned activities, such as demolition or clearance, construction, rehabilitation,
service restoration, etc. All aspects of the project being funded by LGRIP should be
included. Please also note completed actions or those being funded by other sources.
• The expected outcomes of the project. Outcomes should be measurable and achievable
based on the scope of the project, with a focus on quantitative data. For example,
“Drainage structures will improve drainage during heavy rainfall events in the Sun, Glen,
and Park neighborhoods by increasing the drainage rates from x to x cubic feet per
second.”
If the project includes acquisition of real property, provide a description and location of the type
of land to be acquired, including:
• If CDBG-DR funds will be used for acquisition;
• If any individuals, households, or businesses may be displaced as a result of the project;
and
• If any steps have been taken to advance acquisition at the time of application.
If the proposed project is a part of a larger plan or project that is in development, such as a
regional or city-wide infrastructure plan or system update, this information should be included in
the project scope.
Current Stage of the Project
The current stage of the proposed project can be defined as follows:
• Planning: The applicant is developing a plan for the proposed project
• Design: A plan for the project has been developed and the applicant is seeking the
necessary evaluations and environmental reviews to move forward with the project
• Review: The project is currently under environmental review and is awaiting approval to
begin the proposed project.
• Construction-Ready: The project has all required permits necessary to start construction;
environmental reviews have been completed, reviewed, and approved, and the applicant
can support the administration of construction projects.
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Project Schedule
Applications must include a project schedule that includes major milestones, such as
procurement of professional services, engineering and design, environmental review,
acquisition, bid advertisement and construction with associated estimated start dates, duration,
and end dates.
Projects must expend CDBG-DR funding and be completed by August 2028.
A project schedule must be attached and saved as “LGRIP Project Timeline.” The timeline or
schedule document can be in the format of a list, a table, or a Gantt chart.
Project Budget
A brief description of the project budget estimated costs, and planned funding sources should
be provided as a narrative. If this project is part of a larger plan or project, include this
information in the budget narrative as well.
A budget must be included using the LGRIP Project Application Budget template (available
on the Baldwin County CDBG-DR LGRIP website) and uploaded with the same name. The
budget template must be completed to the fullest extent possible to provide an understanding of
the project’s sources of funding and uses for CDBG-DR and other funds, as well as whether the
project will be fully funded. Guidance and considerations for the budget template can be found
in the Appendix.
Construction Cost Estimate
A detailed cost estimate for all project-related construction costs should be developed along with
the Budget template to show the line items included in the project cost. The detailed cost
estimate will help the County confirm costs are eligible for the grant and reasonable for the
project. The cost estimate can be uploaded to the Portal along with the Budget template.
Capital Improvement Plan
A Capital Improvement Plan (CIP) outlines how resources will be allocated for major
infrastructure, facility, or equipment projects. Although submitting a CIP is not required, Baldwin
County may request a copy if the proposed project is identified as part of the plan. If the project
is a funded item within the CIP, it should also be reflected in the budget worksheet.
Maximum/Minimum Funding Request
The minimum award for CDBG-DR funding is $300,000. There is no maximum award limit,
however the Baldwin County Commission will strive to ensure funds are distributed for overall
best uses to meet priority recovery needs.
Cost Reasonableness
As part of compliance with HUD CDBG-DR requirements and cost principles described in the
Uniform Administration Requirements under 2 CFR 200, the County will only approve projects
that can reasonably support cost feasibility. Each project, whether implemented by the County
or a project owner, will need to provide sufficient evidence that the project costs are reasonable,
necessary, and allocable for the funding. Projects that cannot demonstrate that costs are
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reasonable and necessary will not be considered for CDBG-DR funding. Further guidance on
completing the budget template and cost principles is included in the Appendix.
The Baldwin County Commission reserves the right to award more or less than the amount of
funds requested by an organization based on funding available, a duplication of benefit analysis,
cost reasonableness analysis, and assessment of actual project need, and to allocate available
funds among multiple organizations in a manner addressing overall best uses and recovery
priorities.
Defining Beneficiaries
LGRIP project applications must identify the communities and populations that will benefit from
project outcomes. Determination of the communities served by an activity and identifying the
specific benefits to the community is critical to understanding how the project is addressing
unmet recovery needs. This can be done by looking at the demographics of the Census tracts
that the project will serve.
Where feasible, applications should include descriptions of any vulnerable populations expected
to benefit from project activities. Vulnerable populations can be difficult to define, as they vary
locally and regionally based on several factors, but these populations generally include
minorities, elderly persons, or persons with disabilities, in addition to low-income households.
Applicants should refer to Section 2.2 Demographics in the LRP (page 16) for an understanding
of the demographics, and thus, the vulnerable populations within Baldwin County.
Addressing Unmet Needs and Impacts
The application should indicate the positive impact that the project will have in addressing an
unmet recovery need and/or improve conditions for the beneficiaries. The contributions
described should align with the project’s goals and outcomes, as described in the Project
Context & Feasibility section. Impacts or benefits should be based on the needs identified in the
LRP (Section 2.4, page 48; Section 4.4, page 97), describing how the public and/or service area
will be affected by the proposed project.
Critical Infrastructure
In addition to determining benefits to LMI and vulnerable populations, the applicant can indicate
if the project will support services or infrastructure that HUD defines as critical actions. Critical
infrastructure, or critical actions, are described as any activity for which even a slight chance of
flooding would be too great, because such flooding might result in loss of life, injury to persons
or damage to property (24 CFR 55.2(3)(i)). Critical actions include activities that create, maintain
or extend the useful life of those structures or facilities that are likely to contain occupants who
may not be sufficiently mobile to avoid loss of life or injury during flood or storm events. This
includes infrastructure such as hospitals, nursing homes, emergency shelters, police stations,
fire stations, and principal utility lines.
If the project will benefit critical infrastructure or actions, the applicant should include those
services and locations on the “Project Location, Service Area, Beneficiaries Map” as well as list
the services and sites in the application narrative.
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Sustainability and Resilience Measures
In accordance with the Federal Register Notices 87 FR 6364 and 87 FR 31636 ADECA’s Action
Plan and the County’s LRP describe how recovery efforts will integrate hazard mitigation and
resilience planning to create a more resilient and sustainable long-term recovery. This includes
incorporating mitigation measures when implementing activities to construct, reconstruct, or
rehabilitate both public structures and systems with CDBG-DR funds. Because of this, project
owners are encouraged to include mitigation measures in their infrastructure activities to
minimize damage in future disaster events. Incorporating mitigation measures into construction
standards should result in the design and construction of structures to withstand existing and
future climate impacts expected to occur over the service life of the project.
Mitigation measures are defined as actions taken to reduce or prevent hazards from recurring.
Measures fall into the categories of prevention, property protection, structural mitigation,
emergency services, and public awareness and education. All forms of mitigation measures
included in the proposed project should be included in the applicant’s description, as projects
with mitigation measures are prioritized. Applicants should refer to Section 2.7 Mitigation Needs
Assessment in the LRP (page 62) and Section IV(j) of the Baldwin County Infrastructure Policy
Manual for mitigation goals and measures that may be incorporated into recovery-related
construction projects.
Organizational Capacity
All applicants will be expected to demonstrate capacity to manage infrastructure improvement
projects while complying with federal compliance standards.
Project Administration
To demonstrate capacity for the proposed project, the applicant must show the organization’s
ability to meet program requirements and experience with similar scopes of work. This includes
identifying the project team structure and positions responsible for project oversight, managing
staff and contractors, compliance, and reporting.
If the applicant has plans to bring on a consultant team to enable capacity and additional
support, please include details under Alignment and Coordination.
Financial Administration
Governmental entities or public agencies receiving federal funds, such as the CDBG-DR funds
for LGRIP, must demonstrate that they are able to meet and comply with 2 CFR Part 200, which
establishes uniform administrative requirements, cost principles, and audit requirements for
Federal awards to non-Federal Entities.
For this portion of the application, the applicant should indicate whether financial management
systems are currently in alignment with 2 CFR 200.302 and 2 CFR 200 Subpart E. A “no”
response is not an automatic disqualification for award. Baldwin County may request additional
information as part of the application review to understand current financial management
practices, accounting system functionality, and the ability of the organization to maintain
compliance. Additional guidance on 2 CFR 200 financial requirements is provided in the
Appendix under Meeting 2 CFR 200 Requirements.
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Alignment and Coordination
Applicants may coordinate with a partner organization, other agency, or a consultant to meet the
program’s requirements and experience necessary to complete the scope of work. It should be
noted that the project owner is the responsible entity, who will hold the agreement with the
county and carry out all eligible activities of the project.
If a partnership is being utilized, the applicant should demonstrate the need for the partnership
to expand the organization’s capacity to improve project efficiency and impact on the service
area. Applicants should describe the partner’s role in the project and how responsibilities will be
met. A letter of intent from the partner or an agreement between the two entities must be
uploaded with the application.
If a consultant has been, or will be, hired for additional support, the applicant should describe
this intent and what role the consultant will have on behalf of the applicant.
To demonstrate alignment, the applicant must be able to correlate their proposed project with at
least one of Baldwin County’s Strategic Priorities, determined by the County Commission and
public input. The Baldwin County Strategic Plan Priorities for the application are as follows:
1. Growth & Infrastructure Balance: Focus on transportation and economic
development infrastructure to keep pace with population growth.
2. Public Safety: Prioritize public safety to ensure a safe and thriving environment for
all.
3. Economic Prosperity & Workforce: Build a vibrant, prosperous local economy and
build a workforce to support the industries the County seeks to attract.
4. Protecting the Natural Environment: Reduce runoff and flooding and increase
transparency and accountability for watershed quality.
Applicants should demonstrate how the project aligns with other local or regional initiatives or
projects, where applicable. If industry best practices will be utilized, applicant should describe
what those practices are and the benefits of utilization.
Phase II Application Checklist
URRICANES ALLY AND ETA
LOCAL GOVERNMENT RECOVERY INFRASTRUCTURE PROGRAM (LGRIP)
Section Description Information
location/extent of the project. Upload this
map under file name Project Location,
. This
X
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2020 URRICANES ALLY AND ETA
LOCAL GOVERNMENT RECOVERY INFRASTRUCTURE PROGRAM (LGRIP)
PPLICATION EQUIREMENTS OCUMENTS HECKLIST
Section Description
Map of benefitting service area
primary benefiting area of the project. Upload
this map under file name Project Location,
Service Area, Beneficiaries Map.
A reasonable service area should be selected
based on the scope and outcomes of the
project. The service area shall not be drawn to
intentionally include LMI persons that would not
benefit, nor shall it be drawn to intentionally
exclude non-LMI persons that would benefit.
X
Define Service Area impacted by the project. X
Census Tracts to be served identify and provide the Census Tracts that will X
Additional maps or detail may be provided for the following as applicable to the project:
Aerial photo of project area
Include this information if available.
National Objective
National Objective identified Select the appropriate National Objective from
the choices provided. X
the urgency, time, scale, and location of the
disaster-related impact. If the Urgent Need
criteria is a lack of available funding, evidence
of exhausted alternative funding options must
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2020 URRICANES ALLY AND ETA
LOCAL GOVERNMENT RECOVERY INFRASTRUCTURE PROGRAM (LGRIP)
PPLICATION EQUIREMENTS OCUMENTS HECKLIST
Section Description
National Objective Supporting
Documentation
Description of acquisition, if
applicable acquisition of property, i.e., purchase of
X
Current stage of the project project from the dropdown menu. See
Application Guidance for definitions of the X
A larger plan or project
a larger plan or project that is in development,
such as a regional or city-wide infrastructure
plan or system update. If the response is Yes,
include this information in the project scope
and upload the plan document as supporting
X
Project Schedule
LGRIP Project
Timeline that includes major milestones, such
as procurement of professional services,
engineering and design, environmental review,
acquisition, bid advertisement and construction
with associated estimated start dates, duration,
X
Budget Detail Plan LGRIP
Project Application Budget X
Cost Estimate Cost
Estimate.X
Identify Intended Beneficiaries
populations and communities the project aims
to serve.
Reference the location of beneficiaries on the
Project Location, Service Area,
X
Intended Impact impact of the project and how it will address X
Critical Infrastructure
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2020 URRICANES ALLY AND ETA
LOCAL GOVERNMENT RECOVERY INFRASTRUCTURE PROGRAM (LGRIP)
PPLICATION EQUIREMENTS OCUMENTS HECKLIST
Section Description
structures, facilities, networks, and other assets
which provide services that are essential to the
Beneficiary Supporting
Documentation
If additional information is necessary to define
the beneficiaries of the project, it should be
uploaded as Beneficiary Supporting
Critical INF Supporting
Documentation
If any additional information is necessary to
define the critical infrastructure, it should be
uploaded as Critical INF Supporting
.
Mitigation Measures Narrative
that will be included in the project activities. If
applicable, provide a detailed description of
how resilient building codes will be
incorporated into the project. If there is a
mitigation plan, it should be uploaded as
Mitigation Plan
Maintenance Plan how the project will be operated and
maintained, including the responsible entity,
Mitigation Supporting
Documentation
If additional information is necessary to define
mitigation measures and goals, it should be
uploaded as Mitigation Supporting
.
Project Administration Team responsibilities of the project administration X
Organizational Chart structure and position titles for the project as
Organization Chart. Note any positions that X
Relevant Experience X
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Phase II Application Scoring
All applications will be evaluated to ensure the proposed projects are eligible for CDBG-DR
funding. Submitted project proposals must be consistent with the requirements of Baldwin
County’s Local Recovery Plan and the LGRIP. Application scoring will also be based on the
submission meeting the requirements identified in the application and as described by these
guidelines.
Responses provided to the questions in Phase II will be graded according to standardized
scoring criteria laid out in the scoring rubric. The application scoring rubric is provided as a
framework for understanding how each section and question will be reviewed. Projects will be
considered based on the quality of the information submitted in the proposal based on
completeness, relevance, conciseness, and organization of material presented. Each section of
the application is weighted equally. The provided rubric outlines the considerations that will be
evaluated in each section of the application, and the total number of points possible for each
consideration. Once Phase II has been scored the point of contact will receive an email stating
that “the most recent phase of your project proposal has been reviewed.” Applicants can view
their scores on the Portal at this time.
County staff will be responsible for scoring projects. Once all projects are scored, staff will make
recommendations to the County Commissioners. The Baldwin County Commission will consider
project scores and feedback from the evaluation committee and select the projects to be
submitted to ADECA in Phase III.
Application Scoring Rubric
Project scope detail: objectives defined 1
2020 URRICANES ALLY AND ETA
LOCAL GOVERNMENT RECOVERY INFRASTRUCTURE PROGRAM (LGRIP)
PPLICATION EQUIREMENTS OCUMENTS HECKLIST
Section Description
Implementation Partners roles, if applicable. Detail how partnerships will
Alignment with industry best
practices and/or local
initiatives
details on best practices or ties to local
initiatives included in the project, if applicable.
Upload as Coordination Supporting
Baldwin Strategic Plan Select the Baldwin County Strategic Plan
priorities that best align with the project. X
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1
1
1
needs where applicable 1
1
1
2
TOTAL POINTS POSSIBLE
Beneficiaries Points Possible
Intended beneficiaries: HUD- defined vulnerable populations and
communities defined 2
2
2
1
SECTION TOTAL
Sustainability and Resilience Measures Points Possible
SECTION TOTAL
Organization Capacity and Experience Points Possible
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2
2
2
2
2
SECTION TOTAL
Alignment and Coordination Points Possible
2
1
SECTION TOTAL
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LGRIP Phase III
Projects selected by the Baldwin County Commission must be submitted to ADECA for final
funding approval. Applicants will receive notification from the County of the project’s selection
intent to submit to ADECA. The projects selected by the Commission will be required to supply
additional documentation prior to submission to ADECA. The type of documentation required for
ADECA may differ from project to project. In its notification of project selection, the County will
detail which of the below supporting documents are needed for ADECA’s consideration.
ADECA will evaluate projects on several criteria including, but not limited to, project
beneficiaries, readiness, cost-benefit, mitigative aspects, service area demographics, and
leveraging of funding, among others. The goal of the evaluation is to ensure that implemented
projects have high impacts and maximize the effects of the CDBG-DR funding 1.
Baldwin County will notify applicants of their pending subaward once ADECA approves CDBG-
DR projects for funding.
Phase III Documents
UEI and STAARS VSS Acct#
Organizations for selected projects will need to be set up an account at Sam.gov and receive a
Unique Entity Identifier to demonstrate the organization is eligible to receive federal funding:
https://sam.gov/
Organizations will also need to register with the State of Alabama STAARS Vendor Self Service
to show eligibility for doing business with the state:
https://procurement.staars.alabama.gov/PRDVSS1X1/AltSelfService.
If accounts are already established, those current numbers can be used and new registration is
not needed.
Final Cost Estimate
The package submission to ADECA defines the project’s budget and CDBG-DR award amount.
As part of this package, ADECA requires a completed cost estimate signed by an engineer or
architect. If projects have not completed design in order to complete the cost estimate, Baldwin
County may work with the applicant to prepare the required documentation in a timely manner.
Proof of Other Funding
Selected projects will need to provide documentation on any additional funding sources included
in the budget, such as annual funding approval, loan documents, or copies of check or letters
from insurance proceeds. This is to demonstrate that the funds being leveraged with CDBG-DR
are available to the applicant and ready to implement.
Feasibility Study
A feasibility study plays a critical role in demonstrating that a proposed infrastructure recovery
project is viable, necessary, and ready for investment using federal disaster recovery funds.
Applicants are required to provide documentation that a project will address unmet needs from
1 2022 DRGR Public Action Plan. Available online at: https://adeca.alabama.gov/wp-content/uploads/Alabama-
DRGR-Public-Action-Plan-Approved-1.12.23.pdf.
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Hurricanes Sally or Zeta, is ready for implementation, especially if labeled "construction-ready"
and has realistic costs and timelines. A feasibility study documents this readiness and
compliance with federal requirements, including 2 CFR Part 200 cost reasonableness
standards.
CDBG-DR regulations demand that project costs are necessary, reasonable, and allocable. A
feasibility study can provide cost estimates or engineering assessment, independent cost
analysis or market price comparisons and funding gap analysis for unmet needs. This helps
avoid overestimation and duplication of benefits (DOB).
Technical Study
A relevant technical or economic study, or similar third-party analysis, strengthens the credibility
and defensibility of a proposed project by offering an independent, expert evaluation of key
project elements. These studies provide objective validation of the project’s design, cost
estimates, and expected outcomes, helping to confirm that the proposed solution is technically
sound, economically reasonable, and aligned with best practices. In infrastructure projects,
technical studies such as engineering assessments, hydrologic models, or environmental
reports demonstrate the feasibility and effectiveness of the project scope. Economic studies, on
the other hand, may show how the project will improve local economic conditions, reduce future
disaster-related losses, or support long-term community sustainability. Third-party analyses are
particularly important in the CDBG-DR context because they help establish compliance with
federal requirements such as cost reasonableness under 2 CFR 200, and they can serve as
supporting documentation for project eligibility, unmet need, and prioritization.
Operations and Maintenance Plan
An Operations and Maintenance (O&M) Plan outlines how the restored or constructed assets
will be operated, maintained, and sustained over their useful life to ensure long-term
functionality and resilience. The plan typically describes roles and responsibilities for operating
the infrastructure, routine and preventive maintenance activities, inspection schedules, and
procedures for repairs following normal wear or future disaster events. It also addresses funding
sources, staffing and training needs, coordination with partner agencies, and protocols for
monitoring performance and adapting operations to changing conditions. The O&M Plan
demonstrates that the project will remain effective, safe, and reliable well beyond the recovery
period.
Rate Schedule
A rate schedule outlines the structure and methodology used to set and collect user fees or
service charges necessary to operate, maintain, and sustain the facility. It describes the types of
rates applied (e.g., flat fees, usage-based charges, or tiered rates), how rates are calculated,
and how they align with operating costs, maintenance needs, and long-term capital reserves.
The rate schedule also identifies who is subject to the rates, the process for periodic review and
adjustment, and how revenues will be managed to ensure the financial viability and equitable
use of the project over time.
Other Plans or Studies
If the application includes other development efforts and plans that the project aligns with, the
applicant will need to provide these documents as part of the submission to ADECA.
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Monitoring or Audit Findings
If the applicant has any open concerns or documented findings related to program or project
administration, fiscal administration, or grant administration, as a result of a federal or state
agency monitoring review, or from the result of an annual single audit, these reports will need to
be provided to Baldwin County.
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LGRIP Application Guidance Appendix
Completing the Budget Template
Cost Principles
Projects using federal funds must comply with and meet the cost principles outlined in 2 CFR
Part 200 Subpart E by demonstrating that costs are:
• Necessary: CDBG-DR funding will fill a necessary gap to address an unmet need that
cannot be filled by another funding source. This is demonstrated by providing the
sources and uses as part of the budget to show how costs for each activity are
addressed.
• Reasonable: Costs should not exceed what a prudent person would incur under similar
circumstances as demonstrated by the market price for comparable goods and services.
The project budget should provide work costs based on best estimates and realistic
margins. For contracted work, project owners will need to conduct an Independent Cost
Estimate (ICE) to establish cost reasonableness prior to procuring work. Baldwin County
may provide technical assistance to support completing an ICE for project engineering
and/or construction costs.
• Allowable: Costs must be allowable under CDBG-DR rules and regulations under 2
CFR Part 200 Subpart E. Some costs, such as lobbying, entertainment, gifts, and
alcohol, are never allowed under any circumstances.
• Allocable: Costs must be clearly allocated, meaning the cost is assigned to a CDBG
eligible activity with a methodology for determining where to attribute cost.
Cost Types
Project Costs
Project costs are all expenditures directly related to project development and completion.
Activity Delivery Costs
Staff and overhead costs directly related to carrying out project activities are eligible under 24
CFR 570.201 and 570.204 as activity delivery costs (ADCs). All ADCs must be allocable to the
approved activity and are limited to direct costs integral to the delivery of the final CDBG-DR
assisted activity. The project ADC budget cannot exceed 5% of the project award.
Eligible Activity Delivery Direct Costs include, but are not limited to:
• Environmental Reviews (If completed by the project owner)
• Public notice publication costs and/or public notice recording fees
• Completing work write ups
• Developing and reviewing progress reports to submit to Baldwin County
Expected staff costs should be identified in the project budget based on the hourly rate for each
position and the estimated amount of time that will be worked on the project. The costs incurred
must be tied to delivering the CDBG-DR project and complying with terms of the agreement with
Baldwin County.
The Baldwin County Commission will not reimburse any applicant for any costs associated with
the preparation and submission of an LGRIP application.
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Post-Award Project Requirements
If a project is awarded and will be implementing activities using CDBG-DR funding, HUD
requirements must be adhered to from project set up in order to maintain compliance. To ensure
successful implementation, technical assistance and support will be provided on the below
topics and additional requirements as needed so that project owners are able to maintain
compliance with funding. Further guidance on the following requirements can also be found at
https://baldwincountyal.gov/departments/grants/cdbg-dr/recovery-programs.
Environmental Review
Before CDBG-DR program funds are expended, an environmental review must be completed.
Environmental Reviews must be completed and approved before any choice limiting actions can
be made, such as acquisition of property, entering into a contract, or demolition. Environmental
Reviews will be conducted by the project owner and provided to Baldwin County for review prior
to being submitted to ADECA. Baldwin County may support the project environmental review if
assistance is needed. Further guidance on environmental reviews and requirements for CDBG-
DR is available in ADECA’s Environmental Review Guidance at
https://adeca.alabama.gov/cdbg/environmental/.
Procurement/Contracting
Baldwin County and the LRP CDBG-DR funding is subject to the procurement regulations under
2 CFR part 200.318 – 200.327. Prior to entering a contract using CDBG-DR funding, the project
owner must conduct a procurement process that allows for an open and fair competitive
selection and an analysis of costs. The selection criteria must also demonstrate that a
contractor has the capacity to perform within the program’s performance period and milestones,
be in good standing with the County and state, and is not debarred from receiving federal funds.
Duplication of Benefits (DOB)
Entities must also comply with duplication of benefit requirements. A duplication of benefit
(DOB) may occur under LGRIP when a project receives funding from multiple sources for a
cumulative amount that exceeds the total for the budget need. Under CDBG-DR, the amount of
duplication is the amount of assistance provided in excess of the need. It is Baldwin County’s
responsibility to ensure that each CDBG-DR program or project provides assistance only to the
extent that the project’s funding needs have not been met by another source. The project owner
will be responsible for ensuring Baldwin County is notified whenever additional funding becomes
available for the project and less CDBG-DR funding is needed. Baldwin County will provide
tools and technical assistance on project and financial management to ensure project owners
comply with DOB requirements.
Labor Compliance
Construction projects funded with CDBG-DR must meet certain labor laws, known as Davis-
Bacon and Related Acts (DBRA). DBRA applies to contractors and subcontractors performing
work on federally funded or assisted contracts more than $2,000 for the construction, alteration,
or repair (including painting and decorating) of public buildings or public works. The Davis-
Bacon Act requires payment of prevailing wages to workers, and additional regulatory labor
requirements are designed to provide additional protections to workers. Payroll reports will be
required from contractors weekly during construction.
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Section 3
The Section 3 Program (24 CRF Part 75) is a means by which HUD fosters local economic
development, neighborhood economic improvement, and individual self-sufficiency. Section 3 is
the legal basis for providing job opportunities for low- and very low-income residents and
awarding contracts to businesses in areas receiving certain types of HUD financial assistance.
LGRIP projects will be required to report on efforts made to encourage Section 3-eligible
individuals to participate in employment and training opportunities related to project
construction.
Meeting 2 CFR 200 Requirements
The administration of Federal funds is directed within regulations under 2 CFR part 200. These
regulatory codes define uniform administrative requirements, cost principles, and audit
requirements for Federal awards to non-Federal entities. Recipients and project owners of
federal awards must demonstrate their ability to meet these requirements in the following ways:
1. Have clearly written financial management policies and procedures that address:
Establishing and maintaining effective internal controls (2 CFR 200.302, 200.303);
Ensuring allowable costs incurred during the period of performance;
Cost reasonableness as detailed in 2 CFR §200.400 – §200.475 as applicable;
Source documentation requirements for costs invoiced; and
Processing payments and disbursement of funds
2. Accounting records regarding award, including:
Authorizations, obligations, unobligated balances, assets, liabilities, expenditures, and
interest;
Reconciliation of accounts, revenue and expenditures; and
Adequate control over all funds, property, and other assets
3. Conduct annual audits of financial expenditures as necessary (2 CFR 200.302, 200.303)
4. Retain records of financial transactions related to the award (2 CFR 200.334-200.338)
Cost Reimbursement
All project agreements and contracts will be funded on a cost reimbursement basis. Project
owners must be able to pay project costs prior to requesting reimbursement. Project owners will
be required to submit proper back-up documentation for eligible project expenses which will be
defined in their project agreement and approved budget.
Under no circumstances will Baldwin County advance funds for costs prior to those costs being
determined to be eligible and incurred.
Documenting Staff Time (Activity Delivery Costs)
All personnel costs must be clearly documented and attributed to a CDBG-DR eligible activity.
With respect to determining the amount of staff costs to charge to the administration of the
project, the project owner must:
• Provide payroll documentation for the entire amount of salary/wages, benefits, and
related costs of each person with time worked on project assignments; and
• Document hours worked by each staff person within the pay period on project
assignments. Staff CDBG-DR costs must include a timecard, time sheet such as a
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Personnel Activity Report (PAR) form, or other time keeping mechanism that
demonstrates that the time was spent on the eligible CDBG-DR activity by daily tracking
and notes or a summary of work completed.
• Determine the pro rata share of each person’s salary, wages, and related costs for staff
that work on the CDBG-DR project by an hourly equivalent or similar rate.
• If a consultant is hired for project management, the costs must be documented via
invoices, receipts, and documents demonstrating deliverables and proof of payment.
Further guidance on invoicing, supporting documentation, and reimbursement will be provided
as part of project agreements, project coordination, and technical assistance with Baldwin
County.
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Project Address/Location
The project will follow the installation of pipe as follows: beginning on the north side of the
US-98 right of way at the address 11401 US Highway 98 (30.42015, -87.83058) and
following the north side of the side right of way of US-98 to the east right of way of Fish
River Road (30.41031, -87.81853) then continuing north along the east side of the Fish
River Road right of way to a point approximately 970 feet south of McKenzie Lane
(30.41978, -87.81835).
Clean water is a staple for public health. Especially in a time, post-disaster, where
supplies are difficult to obtain. Water main failures are not uncommon and are more likely
during a major storm or hurricane. The existing water system on the East side of Fish River
relies on a single water main to serve residents. It also has low population density (~1,200
meters) and no major roadways which makes it a low priority area during major weather
events. For example, during Hurricane Sally, the service area for this did experience water
outages that were caused by 1) the necessity to isolate the area prior to the storm to
reduce water loss from storm damage and 2) length of time required for post-storm
inspection of the lines. It was necessary to isolate the area because any rupture of the
water lines in that area would have depleted the city’s already low water supply following
Sally and possibly contaminated it. Before returning the service area to full service, lines
are required to be inspected for major leaks, however, repairs of confirmed damage were a
priority due to them being more accessible and servicing a larger population. With the
LGRIP funds we are proposing to add a second line that would help isolate any leakages to
one portion of the system’s water supply so that service interruptions could be minimized
or remain constant. The water main could eventually be fed from a tower that is isolated
from a majority of the rest of the water system to prevent large water losses from a leak
impacting the entire system.
The proposed main installation meets the State of Alabama’s mitigation strategy and
Baldwin County’s Local Recovery Plan goals of meeting unmet infrastructure needs and
creating resiliency. Baldwin County has included infrastructure improvements as eligible
activities in accordance with 42 USC 5305(a)(2) and Section 105(a)(2) –
Construction/reconstruction of public facilities and improvements – of the Housing and
Community Development Act of 1968 (“HCDA”), which authorizes the acquisition,
construction, reconstruction, or installation (including design features and improvements
with respect to such construction, reconstruction, or installation that promote energy
efficiency) of public works, facilities (except for buildings for the general conduct of
government), and site or other improvements. Ninety-five percent of the service area that
will benefit from the proposed project is within two of the 2024 Baldwin County Local
Recovery Plan’s Most Impacted and Distressed (MID), Tier 1 census tracts.
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After Hurricane Sally, it was realized that the proposed project area was susceptible to loss
of water during a natural disaster. The entire area is currently fed by one water main. The
loss of treatment in one portion of the City of Fairhope’s water system would deem the
area to be without water until the repair of the pumping facility or water main is possible.
The addition of a 12” water main to “loop” the system will allow an alternate feed if
emergencies arise or if maintenance is required. As water demands in the area grow and
new capacity is added, the 6” water main feeding the newly proposed main from the west
will be upgraded to 12”.
The new water main loop connector would be designed to comply with the permitting
requirements for utility installation on ALDOT’s and Baldwin County’s right-of-way. The
initial design process will incorporate reviews of environmental permitting requirements by
ADEM and USACE.
Project milestones would include: 1) procurement of a consultant engineer for design,
materials testing, contract administration, CE&I, environmental review and permitting
requirements. 2) environmental review and permitting, 3) design and contract preparation,
4) construction, and 5) closeout.
Current Stage of the Project
A general plan of the project has been formulated, and the project is currently in the design
phase. ADEM and USACE have been contacted for guidance on the appropriate permits.
Phase II Application Submitted - May 4, 2026
Award Notification - June 16, 2026
Fairhope City Council Authorization to Accept Award - August 2026
Engineering
RFQ Advertisement - October 2026
Engineer Selection by City Council - November 2026
Engineer Cost Estimate approval by City Council - December 2026
Executed Engineering Contract - December 2026
Design kick-off meeting - January 2027
Right-of-way and environmental Permitting - November-January 2026
Design - January 2026-May 2027
Construction
General Contractor Bid Advertisement - May 2027
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General Contractor Selection by City Council - June 2027
Total estimated Project Completion Time - 21 months
Project Budget
Beneficiaries
Addressing Unmet Needs & Impacts
Sustainability and Resilience Measures
Page 189 of 235
Department will maintain the pipeline as necessary utilizing a maintenance budget that is
procured through monthly billing of water services. Maintenance will include: 1) annual
flushing to clear any trapped sediment, 2) annual inspection of fire hydrants and operation
of hydrant valves, 3) maintain and observe system pressures throughout the line to detect
abnormalities that may indicate the necessity of repairs, and 4) repair discovered damages
to the pipe, fittings, and hydrants to maintain a functioning pipeline.
Organizational Capacity
• COF Grants Coordinator - responsible for ensuring compliance with application
requirements and tracking reporting and fiscal deadlines.
• COF Utilities Engineer/Project Manager - responsible for managing, reviewing, and
authorizing pay applications and managing the overall project for quality and
compliance.
• COF ROW Water/Wastewater Inspector - responsible for coordinating with engineer
of record to ensure project compliance.
• Contractor Engineer - responsible for Engineering and Design and CE&I as well as
ensuring compliance with grant requirements.
• General Contractor - responsible for managing the construction project from
planning through completion and ensuring all work meets quality, budget timeline
and grant expectations.
• RESTORE Sewer Upgrades 2019 - currently in closeout on a $13M sewer upgrade
project which included upgraded lift stations, side stream storage, CIPP and
manholes.
• ADEM SRF WWTP Headworks 2023 - closed out in 2026 - $1.154,696.00 in ARPA
funds to upgrade the headworks of the WWTP. The total project was $5M.
• RESTORE Lift Station Bypass Pumps 2024 - $820,000 to place bypass pumps at 12
lift stations. Total project is ~$1M.
Alignment and Coordination
Page 190 of 235
The project aligns with Baldwin County Strategic Plan priority of “Growth and Infrastructure
Balance.” The proposed water main will, in the future, allow more water capacity to
support the growth of the area near the existing infrastructure.
Best Practices
Page 191 of 235
12" Water Main Loop Connector East of Fish River
Estimated Summary of Quantities
Fairhope Public Utilities
Estimated
Quantity Unit Description Unit Cost Total Cost
2500 SF Filter Blanket, Geotextile $5.00 $12,500.00
1 Each Mobilization $135,000.00 $135,000.00
500 TON Temporary ALDOT #1 Stone $70.00 $35,000.00
12500 LB Ductile Iron Fittings $12.00 $150,000.00
100 Each Retainer Gland including Bolts and Gaskets (All sizes)$225.00 $22,500.00
5000 LF 12" DIPS HPDE PE4710 DR11 Water Main Directionally Drilled $195.00 $975,000.00
50 LF 6" Pressure Class 350 DI Main Laid $50.00 $2,500.00
5100 LF 12" Pressure Class 350 DI Main Laid $190.00 $969,000.00
2 Each 6" Insertion Valve $13,000.00 $26,000.00
7 Each 6" Gate Valve with Stem Extension and Box $3,000.00 $21,000.00
10 Each 12" Gate Valve with Stem Extension and Box $9,500.00 $95,000.00
5 Each Fire Hydrant (Complete with Riser and Shoe)$8,000.00 $40,000.00
2 Each 12" Air Release Valves and Vault $50,000.00 $100,000.00
1 Each Connect 2" Water Main (Includes connection fittings and necessary
piping)$10,000.00 $10,000.00
1 Each Connect 3" Water Main (Includes connection fittings and necessary
piping)$10,000.00 $10,000.00
200 CY Topsoil (Truckbed Measurement)$75.00 $15,000.00
500 SY Solid Sodding $15.00 $7,500.00
1 ACRE Seeding $4,500.00 $4,500.00
1 ACRE Mulching $4,500.00 $4,500.00
2 ACRE Temporary Seeding $2,000.00 $4,000.00
2 ACRE Temporary Mulching $2,000.00 $4,000.00
1000 LF Silt Fence (Installation and Removal)$15.00 $15,000.00
500 LF Wattle (Installation and Removal)$10.00 $5,000.00
1 Lump Sum Temporary Traffic Control $35,000.00 $35,000.00
$2,698,000.00
$95,000.00
Project Bidding $5,499.18
$105,000.00
$2,903,499.18
Funding Use
Engineering
Construction
Construction
Design
Project Bidding
Construction Engineering and Inspection
Prepared By:
Justification for Engineering Fees:
Includes: 1) Performing land surveys and researching existing conditions, 2) Obtaining environmental and right of way utility permits and
performing any geotechnical testing required for water line placement, and 3) Preparation of project plans, specifications, and contract.
Estimated to be approximately $95,000.00.
Monitoring contractor activity, preparing pay applications, reviewing material submittals, maintaining environmental and grant
compliance. Estimated to be approximately $105,000.00.
Conducting pre-bid meeting, answering RFI's, reviewing bid tab, and recommending award. Estimated to be approximately $5,499.18.
Local Funding- City of
Fairhope
Funding Source:
Total Project Cost:
$205,499.18
$2,000,000.00
$698,000.00
$ Amount
ADECA CDBG-DR
Construction:
Engineering:
Estimation of Construction Costs
Design
CE&I
Funding Source
Page 192 of 235
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1071
FROM: Wes Boyett, Gas Superintendent
SUBJECT: The Superintendent of Gas Department, Wes Boyett, and the Gas
Compliance & Safety Coordinator, Lewis Jones, are requesting
approval for a contract amendment for RFQ PS24-023 Professional
Consulting Services for Natural Gas Pipeline Distribution Compliance
Three (3) Year Contract to increase the Direct-Mail Distribution
Volumes for the remainder of the 2026 distribution cycle.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
To approve Contract Amendment No. 3 for RFQ PS24-023 Professional Consulting
Services for Natural Gas Pipeline Distribution Compliance Three (3) Year Contract with
PipeSuite, A Division of Payne Management, Inc. for Professional Consulting Services
(RFQ PS24-023) to increase the Direct-Mail Distribution Volumes for the remainder of
the 2026 distribution cycle. The additional cost will be $4,776.00. The contract total will
be $68,496.00.
BACKGROUND INFORMATION:
The Superintendent of Gas Department and the Gas Department Compliance Manager
& Safety Coordinator have requested the hiring of a professional consultant firm to
perform compliance services for the Natural Gas Department in compliance with state
and federal regulatory requirements. The consulting services will meet the requirements
of 40 CFR Part 192 and be customized to meet DOT/PHMSA regulatory compliance.
The Contract Amendment No. 3 will increase the Direct-Mail Distribution Volumes for
the remainder of the 2026 distribution cycle. The increases will include:
• Active Gas Utility Customers: Maximum from 10,500 to 12,750 addresses mailed
per year
• Affected Public (Customers + Non-customer Neighbors along the line): Maximum
from 25,600 to 31,500 addresses mailed per year
• Excavators & Contractors: Maximum from 1,000 to 1,500 addresses mailed per
year
• Emergency Officials: Maximum from 100 to 250 addresses mailed per year
• Local Public officials: Maximum from 100 to 250 addresses mailed per year
Page 193 of 235
The cost of Contract Amendment No. 3 will be Four Thousand Seven Hundred Seventy-
Six Dollars ($4,776.00). The new contract total will be $68,496.00.
Previous Actions:
Resolution No. 5076-24 Approved Mayor's selection of PipeSuite, A Division of Payne
Management, Inc. Approved by Council May 28, 2024.
Resolution No. 5087-24 authorized Mayor Sullivan to execute a contract with PipeSuite,
A Division of Payne Management, Inc. Authorized by Council June 10, 2024.
Resolution No. 5403-25 authorized Mayor Sullivan to execute a Contract Amendment
No. 1 with PipeSuite, A Division of Payne Management, Inc. for Professional Consulting
Services (RFQ PS24-023) with a not-to-exceed amount of $10,080.00. The new
contract total will be $63,240.00.
Resolution No. 5769-26 authorized Mayor Sullivan to execute a Contract Amendment
No. 2 with PipeSuite, A Division of Payne Management, Inc. for Professional Consulting
Services (RFQ PS24-023) with a not-to-exceed amount of $480.00. The new contract
total will be $63,720.00.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
002-50290 Gas - Professional
Services
$4,776.00 $4,776.00 $0.00
Although this specific additional service was not budgeted, adequate budget funds are
available due to less expense incurred for original contract period.
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 194 of 235
RESOLUTION NO. ________
, as follows:
[1] That Mayor Sherry Sullivan is hereby authorized to execute a Contract
Amendment No. 3 with PipeSuite, A Division of Payne Management, Inc. for
Professional Consulting Services (RFQ PS24-023) with a not-to-exceed amount of
$4,776.00. The new contract total will be $68,496.00.
DULY ADOPTED ON THIS 10TH DAY OF AUGUST, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 195 of 235
City of Fairhope
Contract Amendment No. 3
RFQ PS24-023
Professional Consulting Services
For Natural Gas Pipeline Distribution Compliance
Three (3) Year Contract
This AMENDMENT OF CONTRACT (“AMENDMENT”) is made this ________ day of _____________, 2026 for the
purpose of increasing the contract for RFQ PS24-023 Professional Consulting Services for Natural Gas Pipeline
Distribution Compliance Three (3) Year Contract dated July 22, 2024 (“Original Contract”) between the City of
Fairhope and PipeSuite, A Division of Payne Management, Inc. (the “Parties”).
1. The Original Contract, which is attached hereto as part of this Amendment is described below:
The Original Contract was awarded for a not-to-exceed annual amount of Fifty-Three Thousand One
Hundred Sixty Dollars ($53,160.00)
2. The Parties agreed to amend the Original Contract with Contract Amendment No. 1 on April 9, 2025 to
add twenty-four (24) additional user licenses to the existing PipeSuite Basic subscription for the additional
monthly cost of Three Hundred Sixty Dollars ($360.00) for twenty-eight (28) months, or addition of Ten
Thousand Eighty Dollars ($10,080.00) to the contract.
3. The Parties agreed to amend the Original Contract with Contract Amendment No. 2 on April 13, 2026 to
add two (2) additional user licenses to the existing PipeSuite Basic subscription for the additional monthly
cost of Fifteen Dollars ($15.00) each, or Thirty Dollars ($30.00) per month. The new monthly cost will be
Four Thousand Six Hundred Eighty Dollars ($4,680.00).
4. The Parties agreed to amend the Original Contract to increase the direct-mail distribution volumes to a.
12,750 Active Gas Utility Customers; b. 31,500 Affected Public; c. 1,500 Excavators & Contractors; d. 250
Emergency Officials; and e. 250 Local Public Officials for an additional one-time flat fee of Four Thousand
Seven Hundred Seventy-Six Dollars ($4,776.00) for the remaining 2026 distribution cycle.
5. That amendment binds and benefits both Parties and any successors or assigns. This document, including
the attached original contract, Contract Amendment No. 1, and Contract Amendment No. 2, is the entire
agreement between the Parties. All other terms and conditions of the Original Contract, remain
unchanged. This contract will be increased Four Thousand Seven Hundred Seventy-Six Dollars ($4,776.00).
The total cost of the contract shall not-to-exceed Sixty-Eight Thousand Four Hundred Ninety-Six Dollars
($68,496.00).
Page 196 of 235
IN WITNESS WHEREOF, the parties hereto have executed this Contract Amendment as of the day and year first
above written.
THE CITY OF FAIRHOPE, ALABAMA
_____________________________________ _____________________________________
By: Sherry Sullivan, Mayor By: Lisa A. Hanks, MMC, City Clerk
NOTARY FOR THE CITY
I, the undersigned authority in and for said State and County, hereby certify that Sherry Sullivan as Mayor of
the City of Fairhope whose name is signed to the foregoing document and who is known to me, acknowledged
before me on this day, being informed of the contents of the document she executed the same voluntarily on
the date of the same bears date.
Given under my hand and Notary Seal on this ________ day of _____________, 2026
Notary Public ___________________________
My Commission Expires ___________________
Page 197 of 235
If Corporation, Partnership, or Joint Venture
_____________________________________________________________________________________
Name of Corporation, Partnership, or Joint Venture
By: _____________________________________ _______________________________________
Signature of Officer Authorized to Sign Bids Position or Title
and Contracts for the Firm
_____________________________________________________________________________________
Email Address
_____________________________________________________________________________________
Business Mailing Address
_____________________________________________________________________________________
City, State, Zip Code
_____________________________________ _______________________________________
General Contractor’s License Number Foreign Corporation Entity ID
(Required of out-of-state vendors)
NOTARY
STATE OF ______________________________}
COUNTY OF ____________________________}
I, the undersigned authority in and for said State and County, hereby certify that
_____________________________________ , as ___________________________________________
Type or Print Name of Bid Signer Type or Print Bid Signer Title
Respectively, of ______________________________________________________________________
Type or Print Company Name
Whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day,
that, being of the contents of the document they executed the same voluntarily on the day the same bears date.
Given under my hand and Notary Seal on this ________ day of _____________, 2026.
Notary Public ___________________________
My Commission Expires ___________________
Page 198 of 235
Additional Services Addendum
Subject: Additional Services Addendum for the City of Fairhope
This addendum is in reference to the Pipeline Services Agreement (PS24-023) between
PipeSuite and the City of Fairhope, effective as of May 28, 2024, and explicitly
supplements and runs parallel to all terms, modules, and rate structures established in
any prior active agreements or amendments, including the amendments adopted on
March 24, 2025 and March 23, 2026.
Purpose: This addendum formalizes the permanent integration of additional regulatory
compliance and software services into the Client's master subscription baseline.
Scope of Services Realignment
PipeSuite shall provide the following continuous compliance service as part of the
unified compliance ecosystem:
Public Awareness Volume Expansion
This addendum formalizes the permanent modification of direct-mail distribution
volumes under Part Two (Project Scope) of the master Pipeline Compliance Agreement.
To account for the City of Fairhope's progressive gas system growth over the years,
PipeSuite is adjusting your active direct-mail limits to match the expanded utility
footprint. The printing and mailing maximum recipient caps are adjusted to incorporate
the following permanent growth buffers:
● Active Gas Utility Customers: Maximum of 12,750 addresses mailed per year.
● Affected Public (Customers + Non-customer Neighbors along the line): Max
31,500 addresses mailed per year.
● Excavators & Contractors: Maximum of 1,500 addresses mailed per year.
● Emergency Officials Maximum of 250 addresses mailed per year.
● Local Public Officials: Maximum of 250 addresses mailed once every three
years.
Page 1 of 2
Page 199 of 235
Pricing & Subscription Realignment: This addendum formalizes the one-time
supplemental volume authorization for Contract Year 3 (2026).
● Contract Year 3 Print & Postage Allocation: A one-time flat fee of $4,776.00 shall
be invoiced immediately upon execution. Because this volume adjustment is
being integrated mid-contract year, this flat allocation fully covers pass-through
printing production and postage costs for the remaining 2026 distribution cycle.
Billing: The Contract Year 3 Print & Postage Allocation is due within thirty (30) days of
addendum execution.
Agreement: By signing below, the City of Fairhope agrees to the terms and pricing
outlined in this addendum. All other terms and conditions of the original Pipeline
Services Agreement and any subsequent active amendments and addendums remain
unchanged and in full effect.
PipeSuite
By:
Name:
Title:
Date:
City of Fairhope
By:
Name:
Title:
Date:
Page 2 of 2
Page 200 of 235
RESOLUTION NO. 5769-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That Mayor Sherry Sullivan is hereby authorized to execute a Contract
Amendment No. 2 with PipeSuite, A Division of Payne Management, Inc. for
Professional Consulting Services (RFQ PS24-023) with a not-to-exceed amount of
$480.00. The new contract total will be $63,720.00. Authorize Treasurer to transfer
$31,860.00 from 002-59500 (System Improvements) to 002-50290 (Gas Professional
Services) for the remaining 6 months expense in the FY2026 Budget.
DULY ADOPTED THIS 23RD DAY OF MARCH 2026
Council President
Attest:
��LL
City Clerk
Page 201 of 235
RESOLUTION NO. 5403-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to
execute a Contract Amendment No. 1 with PipeSuite , A Division of Payne
Management, Inc. for Professional Consulting Services (RFQ PS24-023) with a not
to-exceed amount of $10 ,080 .00 The new contract total will be $63 ,240.00 .
ADOPTED ON THIS 24TH DAY OF MARCH , 2025
Attest:
L~nks ,MMC
City Clerk
Page 202 of 235
RESOLUTION NO. 5087-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That Mayor Sheny Sullivan is hereby authorized to execute a contract with
PipeSuite , a Division of Payne Management , lnc . for Professional Consulting
Services for Natural Gas Pipeline Distribution Compliance (RFQ PS24-023) with a
not-to-exceed amount of $53 ,160.00 annually .
Corey Martin , Council President
Attest:
Page 203 of 235
RESOLUTION NO. 5076-24
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Consulting Services for (RFQ PS24-023) for Natural Gas Pipeline
Distribution Compliance to PipeSuite, a Division of Payne Management, Inc.; and
authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by
Council.
DULY ADOPTED THIS 28TH DAY OF MAY, 2024
t Pro Tempore
Attest:
Page 204 of 235
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1070
FROM: Jeff Montgomery, IT Director
SUBJECT: The Director of IT, Jeff Montgomery, is requesting approval for the
procurement of the addition of Accounts Receivable API Toolkit to
the Munis Financial System from Tyler Technologies, a Sole Source
provider.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
To approve the procurement of the addition of Accounts Receivable API Toolkit to the
Munis Financial System from Tyler Technologies, a Sole Source provider. The not-to-
exceed cost is $8,733.00.
BACKGROUND INFORMATION:
The Director of IT, Jeff Montgomery, is requesting approval for the procurement of the
addition of Accounts Receivable API Toolkit to the Munis Financial System from Tyler
Technologies, a Sole Source provider. This will be used to help facilitate the Accounts
Receivable module of the Munis Financial System.
The not-to-exceed cost for the Accounts Receivable API Toolkit is Eight Thousand
Seven Hundred Thirty-Three Dollars ($8,733.00).
Tyler Technologies is the Sole Source provider for the Munis Software.
The equipment is exempt from formal bidding per Code of Alabama 1975, Section 41-
16-57 (b)(1) which states:
"The governmental body can document that the sole source goods or services are of
an indispensable nature, all other viable alternatives have been explored, and it has
been determined that only these goods or services will fulfill the function for which the
product is needed."
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
001160-
50300
IT - Computer
Expense
$8,733.00 $8,733.00 $0.00
Page 205 of 235
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 206 of 235
RESOLUTION NO. _______
, as follows:
[1] That the City of Fairhope approves the procurement for the addition of Accounts
Receivable API Toolkit to the Munis Financial System from Tyler Technologies, a
Sole Source Provider. This cost is not-to-exceed $8,733.00.
DULY ADOPTED ON THIS 10TH DAY OF AUGUST, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 207 of 235
2026-625445-X9H2C8 CONFIDENTIAL Page 1
Sales Quotation For:Shipping Address:
Tyler SaaS and Related Services
TOTAL 24 $ 4,393.00
Professional Services
TOTAL $ 4,340.00 $ 0.00
Page 208 of 235
2026-625445-X9H2C8 CONFIDENTIAL Page 2
Summary One Time Fees Recurring Fees
Total Tyler License Fees $ 0.00 $ 0.00
Total SaaS $ 0.00 $ 4,393.00
Total Tyler Services $ 4,340.00 $ 0.00
Total Third-Party Hardware, Software, Services $ 0.00 $ 0.00
Summary Total $ 4,340.00 $ 4,393.00
Contract Total $ 8,733.00
Client’s purchase of the items listed above is subject to the Comments below
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held
For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval:Date:
Print Name:P.O.#:
All Primary values quoted in US Dollars
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement")
between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall
conform to the following terms:
•License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such
software available for download by the Client;
Page 209 of 235
2026-625445-X9H2C8 CONFIDENTIAL Page 3
•Fees for hardware are invoiced upon delivery;
•Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;
•Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available
for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting,
and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually
thereafter in accord with the Agreement.
•Fees for services included in this sales quotation shall be invoiced as indicated below.
•Implementation and other professional services fees shall be invoiced as delivered.
•Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module,
and 50% upon delivery of custom desktop procedures, by module.
•Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client
acceptance to load the converted data into Live/Production environment, by conversion module.
•Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt,
where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document.
Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately
following initiation of project planning.
•If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.
•Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for
migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration
schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any
Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation,
annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If
listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual
service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the
Agreement.
•Expenses associated with onsite services are invoiced as incurred.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement,
and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these
factors.
Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or
services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business
Travel Policy.
Page 210 of 235
2026-625445-X9H2C8 CONFIDENTIAL Page 4
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are
responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.
In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by
Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.
Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or
more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a
Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
Each API Toolkit or Connector comes with 8 free hours of API Development Consulting hours. Each API Bundle comes with 16 free API
Development Consulting hours. Additional hours can be purchased beyond this standard offering.
Standard Project Management responsibilities include project plan creation, initial stakeholder presentation, bi-weekly status calls, updating of
project plan task statuses, and go-live planning activities.
Page 211 of 235
PUR-004 - 082522
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PURCHASING REQUEST FORM
Jeff Montgomery 07/23/2026
IT / Information Technology
Under $5,000 No restrictions Not Required N/A N/A N/A
Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor
Greater than:
Gen Govt - $5,001
NON Required Required
N/A N/A
N/A N/A
Required Required
Required Required
*Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an
approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution.
**Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of
the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases.
Tyler Technologies, Inc.8,733.00 (Yr 1: $4,340 one-time +
$4,393/yr SaaS)
Click or tap here to enter text.
Click or tap here to enter text.
Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group
☒ Sole Source (Attach Sole Source Justification)
1. What item or service do you need to purchase? Tyler Munis Accounts Receivable API Toolkit (add-on integration
module to existing Munis system)
2. What is the total cost of the item or service? $8,733.00 total (Yr 1): $4,340 one-time implementation + $4,393/year
recurring SaaS fee
3. How many do you need? 1 (API Toolkit license)
4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request
5. Vendor Name (Lowest Quote): Tyler Technologies, Inc.
6. Vendor Number: Click or tap here to enter text.
If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments,
Purchasing, Vendor Registration, and complete the required information.
1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request
2. If budgeted, what is the budgeted amount? Click or tap here to enter text.
3. Budget code: 001160-50300
Page 212 of 235
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1078
FROM: Kim Creech, City Treasurer
SUBJECT: The Treasurer, Kim Creech, is requesting to hire for RFQ PS26-030
Professional Services for the Revenue Requirements Analysis and
Utility Cost of Service Study/Rate Study.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
To approve the selection of Jackson Thornton Advisors, LLC for RFQ PS26-030
Professional Services for the Revenue Requirements Analysis and Utility Cost of
Service Study/Rate Study and authorize the Mayor to negotiate the not-to-exceed cost
to be approved by City Council.
BACKGROUND INFORMATION:
The Treasurer, Kim Creech, is requesting to hire for RFQ PS26-030 Professional
Services for the Revenue Requirements Analysis and Utility Cost of Service Study/Rate
Study.
The Revenue Requirements Analysis and Utility Cost of Service Study/Rate Study wil
include:
• Phase I - Revenue Requirements Analysis "RRA" - This phase of the project
includes working with the management team to review historical accounting and
cost records for plant investment and expenditures. We will also review budgets
(financial, capital requirements, cash flow, etc.) and bond indenture requirements
in order to determine the projected revenue requirements of each utility service.
After performing this RRA, we will know if the current rates will generate the
needed revenue requirements for each class of service provided and for the
system.
• Phase II Part 1 - Prepare Embedded Cost of Service Studies "COSS" - This
phase of the project includes working with your management team to perform a
detailed allocation of the distribution plant, operating expenses, debt service and
capital improvement projects to each rate class. From this phase we can
determine if rate equity exists between rate classes and within rate classes. The
results of this COSS will provide the support for any changes in the City’s rates, if
any are needed.
• Phase II Part 2 - Prepare Preliminary Rate Designs for Each Rate Class - The
Page 213 of 235
second part of this phase includes using the COSS results to determine what
changes in current rates are needed to generate the revenues desired from each
rate class in each utility system. After preliminary rates have been determined for
each rate class, analysis can be prepared reflecting existing rates versus
proposed rates and total revenues generated by each different rate class in each
utility system.
Mayor Sullivan has selected Jackson Thornton Advisors, LLC. for this project.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 214 of 235
RESOLUTION NO. ________
, as follows:
[1] That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Services for (RFQ PS26-030) for the Revenue Requirements Analysis
and Utility Cost of Service Study/Rate Study to Jackson Thornton Advisors, LLC;
and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be
approved by Council.
DULY ADOPTED THIS 10TH DAY OF JULY, 2026
_________________________________
James Reid Conyers, Jr.
Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 215 of 235
Sherry Sullivan
Mayor
Council Members:
Andrea Booth
Jack Burrell, ACMO
Jimmy Conyers
Joshua Gammon
Jay Robinson
Lisa A. Hanks, MMC
City Clerk
Kimberly Creech
Treasurer
61 North Section St.
PO Box 429
Fairhope, AL 36533
251-928-2136 (p)
MEMO
To: Lisa Hanks, City Clerk
Kim Creech, Treasurer
From: ______________________________
Erin Wolfe, Purchasing Manager
Date: July 27, 2026
Re: RFQ PS26-030 Revenue Requirements Analysis and Utility Cost of
Service Study/Rate Study (for Gas, Electric, Water and Sewer Utilities)
The City is requesting to hire a professional firm to conduct a Revenue Requirements
Analysis and Utility Cost of Service Study for the Gas, Electric, Water, and Sewer
utilities.
The objective of this service is to develop an analysis to determine the appropriate
rates and costs of each utility service supplies and distributed to the customers of the
City.
Per our Procedure for Procuring Professional Services, I am providing firms for the
Mayor to select from for the work.
Please move this procurement of professional services forward to the Mayor for the
selection of a professional service provider.
The short list is:
_____________ ___________ Jackson Thornton Advisors, LLC.
_______________ ___________ None. Submit another list
Cc: file, Kim Creech, Mayor Sherry Sullivan
Sherry Sullivan (Jul 27, 2026 15:54:46 CDT)
Sherry Sullivan Jul 27, 2026
Page 216 of 235
Memo to choose -Prof Consultant Utilities Cost
of Service
Final Audit Report 2026-07-27
Created:2026-07-27
By:Erin Wolfe (erin.wolfe@fairhopeal.gov)
Status:Signed
Transaction ID:CBJCHBCAABAA0WDSuRTFHNAZi_RdaGLz9Fubq3-wgpSi
"Memo to choose -Prof Consultant Utilities Cost of Service" Hist
ory
Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov)
2026-07-27 - 4:12:05 PM GMT
Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature
2026-07-27 - 4:12:43 PM GMT
Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
2026-07-27 - 8:54:29 PM GMT
Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
Signature Date: 2026-07-27 - 8:54:46 PM GMT - Time Source: server - Signature Appearance Selected: TYPE
Agreement completed.
2026-07-27 - 8:54:46 PM GMT
Page 217 of 235
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1076
FROM: Hunter Simmons, Planning Director
SUBJECT: Site Plan Review and Approval - Request of the Applicant, Murphy
Oil USA, INC., on behalf of the Owner, Corte Cave/Mitchell 1, LLC
for Site Plan Review Approval of Murphy Oil Automobile Service
Station. The property is located at the northwest corner of State Hwy
181 and State Highway 104 and is 1.18± acres.
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
City Council to approve the site plan
BACKGROUND INFORMATION:
The Planning Commission recommended unanimous approval of SR 26.04 at its
meeting on July 6, 2026 with conditions to revise the submitted Tree and Landscape
plan. The applicant has since made all revisions necessary to bring the proposed Tree
and Landscape plan into full compliance and has received approval from the City
Horticulturist regarding the plan.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Page 218 of 235
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 219 of 235
Planning Commission(8 Ayes) (0 Nays) to recommend approval of SR 26.04
Payton Rogers
Page 220 of 235
SR 26.04 – Murphy Oil USA, Inc
August 10, 2026
Page 1 of 7
SUMMARY OF REQUEST
Request of the Applicant, Murphy Oil USA, INC., on behalf of the Owner, Corte Cave/Mitchell 1, LLC for Site
Plan Review Approval of Murphy Oil Automobile Service Station. The property is located at the northwest
corner of State Hwy 181 and State Highway 104 and is 1.18± acres.
SITE HISTORY
At its meeting in November 2020 the Planning Commission approved a Preliminary MOP for the Planter’s
Pointe development. A year later in November 2021 the Planning Commission granted Preliminary Plat
approval of a 9-lot subdivision (resubdivision of Lot 2). Both the 2020 and 2021 approvals were granted prior
to annexation while the properties were located within the City of Fairhope’s Planning Jurisdiction.
The Planter’s Pointe properties conditionally annexed into city limits in December 2021.
At its October 2023 meeting the Planning Commission granted a 12-month extension to the 9-unit MOP. Final
plat approval was granted later that year in December.
At its meeting on April 21, 2026 the Board of Adjustment approved a Special Exception request to allow
construction of an Automobile Service Station on the subject site.
At its meeting on July 6, 2026 the Planning Commission unanimously recommended approval of SR 26.04 with
conditions.
STAFF COMMENTS
Site Plan
The proposed site plan is attached to the end of this report as an exhibit.
Setbacks - COMPLIANT
The Final Plat recorded for Planter’s Pointe Subdivision establishes setback requirements for Lot 4 to be 10
feet from the North property line where the subject site abuts Lot 5, 10 feet from the West property line along
Rockwell Boulevard, 50 feet from the South property line along State Highway 104, and 50 feet from the East
property line along State Highway 181. All setbacks are illustrated as compliant on the proposed Site Plan.
Buildings - COMPLIANT
B-2, General Business District has a required maximum building height of 30 feet. The proposed building
height for the one-story structure is 18± feet.
Tree & Landscaping - COMPLIANT
The City of Fairhope Trees and Landscaping Ordinance details all tree planting and landscape area
requirements for commercial development. As proposed, the Tree and Landscape Plan illustrates full
compliance with the Tree Ordinance (see exhibits).
It should be noted that the applicant requested to utilize nine (9) understory trees on site in place of nine (9)
required overstory trees. After review by the City Horticulturist the applicant’s request was approved in order
to help mitigate overcrowding on site.
Page 221 of 235
SR 26.04 – Murphy Oil USA, Inc
August 10, 2026
Page 2 of 7
Additionally, the tree plan illustrates six (6) crape myrtle trees along State Highway 181. It’s important to note
that these six (6) understory trees are existing and were included in the original landscape plan approved with
the Planter’s Pointe Multiple Occupancy Project (MOP), and as such, cannot be removed and must be
protected throughout construction. However, one of the existing crape myrtles appears to be located within
State ROW and should be either moved on site to be located on the other side of the two neighboring trees
maintaining the intent of the original design OR the applicant may remove the existing tree altogether and plant
a new crape myrtle of the same size and species as the one removed on site to be located on the other side of
the two neighboring trees maintaining the intent of the original design .
Since Planning Commission, the applicant has worked with Staff and the City Horticulturist to bring the
proposed tree plan into full compliance while maintaining existing street trees and trees along State Hwy 181.
See Exhibits for the revised tree and landscape plan.
Parking - COMPLIANT
Per Article IV-E.4 Table 4-3, Parking Schedule the proposed Site Plan illustrates a compliant amount of on-site
parking.
Connectivity - COMPLIANT
Sidewalks and pedestrian connectivity are illustrated along Rockwell Boulevard and State Highway 104, as
required. Additionally, the proposed Site Plan illustrates the extension of the 12-foot-wide multi-purpose
trailway along State Highway 181 with direct pedestrian access as required.
Drainage - COMPLIANT
Drainage is unique within the Planter’s Pointe development. Publix, the anchor store, provided underground
drainage for itself and those stores connected to it. Notes on the Final Plat for Planter’s Pointe Subdivision
state that all other lots must have self-sufficient drainage addressing all post-development stormwater runoff
on the individual lots.
As proposed the Applicant intends to utilize an onsite detention pond located in the southwest corner of the
site and demonstrates within the provided Drainage Report that post development runoff conditions will not
exceed predevelopment conditions.
Exterior Lighting - COMPLIANT
As proposed, exterior lighting is compliant with Article IV Section B.3 of the Zoning Ordinance as it relates to
on-site lighting.
Mechanical Equipment - COMPLIANT
All mechanical equipment is proposed to be located on the building’s roof and is illustrated in the submitted
plans.
Dumpster - COMPLIANT
The Site Plan illustrates a dumpster on the North side of the proposed building and include a plan detail
illustrating an enclosure and screening in compliance with Article IV-B.2. of the Zoning Ordinance.
Signage - N/A
All Signage will be formally reviewed at time of sign permit submittal. As a lot with three (3) frontages the
subject site is allowed a total of three (3) building signs and three (3) freestanding signs . However, the
aggregate surface area of ALL permitted signs shall not exceed 50 square feet for the entire site. It should be
Page 222 of 235
SR 26.04 – Murphy Oil USA, Inc
August 10, 2026
Page 3 of 7
noted that gasoline pricing signage is included in the total aggregate signage calculations. Additionally, the
City of Fairhope Sign Ordinance does not allow for canopy signs.
Erosion Control - COMPLIANT
An erosion control plan was submitted with the application and is acceptable.
Utilities - COMPLIANT
A utility plan was submitted and has been reviewed and approved by the appropriate providers. No utility
upgrades are required.
ADA Standards - COMPLIANT
ADA requirements per the Architect are met and at time of building permit will be further verified .
Traffic - COMPLIANT
A Traffic Study was generated with the application for Planter’s Pointe Subdivision in 2021. At that time there
were not any determined land uses for each outparcel. As such, the trip generation analysis produced 395
entering trips and 302 exiting trips during a weekday AM peak hour; 573 entering trips and 559 exiting trips
during a weekday PM peak hour. Per the applicant’s submitted traffic letter the proposed Murphy Oil USA will
generate a total of 40 trips (20 entry and 20 exit) during the Weekday AM peak hour and a total of 48 trips (24
entry and 24 exit) during the Weekday PM peak hour.
Lot Access - COMPLIANT
As illustrated, the subject site proposes one (1) access point to the site from Rockwell Boulevard.
Comprehensive Plan - COMPLIANT
Planters Pointe is in a newly recognized Suburban Mixed-Use Center in the proposed Comprehensive Plan.
Impacts on Surrounding Neighborhood - COMPLIANT
As previously stated, the subject site is zoned B-2. Directly adjacent to the site are additional commercial
uses.
Benefits to the Community - COMPLIANT
As the number of residential units being developed in the area continues to grow a commercial retail center
with a variety of retail/restaurant/office/commercial units will be a benefit to the residential subdivisions.
Page 223 of 235
SR 26.04 – Murphy Oil USA, Inc
August 10, 2026
Page 4 of 7
SITE PLAN CONSIDERATIONS
Standards of Review:
Article II Section C.2.d of the City of Fairhope Zoning Ordinance sets forth all criteria for reviewing Site Plan
Review requests.
Recommendation:
Staff recommends APPROVAL of SR 26.04 – Murphy Oil USA Site Plan with the following conditions:
1. Revision of the Tree and Landscape Plan to illustrate one of the following solutions to address the
understory tree within State Highway 181 ROW:
a. Move the existing crape myrtle onto the subject site to be located on the other side of the two
neighboring trees; or
b. Remove the existing tree and plant a new crape myrtle of the same size and species as the one
removed on the subject site to be located on the other side of the two neighboring trees.
Page 224 of 235
EXHIBITS SR 26.04 – Murphy Oil USA, Inc
August 10, 2026
Page 5 of 7
Proposed Site Plan
Page 225 of 235
EXHIBITS SR 26.04 – Murphy Oil USA, Inc
August 10, 2026
Page 6 of 7
Revised Tree & Landscape Plan
Page 226 of 235
EXHIBITS SR 26.04 – Murphy Oil USA, Inc
August 10, 2026
Page 7 of 7
Proposed Elevations
Page 227 of 235
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2026-1077
FROM: Hunter Simmons, Planning Director
SUBJECT: Request - Request of Verizon Wireless for the replacement of an
existing wooden service pole with a new small cell tower. Located
near 850 Sea Cliff Drive
AGENDA
DATE:
August 10, 2026
RECOMMENDED ACTION:
Recommend approval
BACKGROUND INFORMATION:
The request is to replace an existing light pole at the marina with a Verizon small cell
tower. Franchise agreements allow these poles to be located in City right-of-way if they
meet certain requirements. However, because this one is proposed on City-owned
property and not right-of-way City Council has to approve. Planning Commission did
review and recommend approval.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
Page 228 of 235
emailed):
Page 229 of 235
City Council
August 10, 2026
Planning Commission (9 Ayes) (0 Nays) to recommend approval of UR 26.11
Page 230 of 235
UR 26.11 – 850 Sea Cliff Drive
August 10, 2026
Page 1 of 5
SUMMARY OF REQUEST
Request of Verizon Wireless for the replacement of an existing wooden service pole with a new small cell
tower. Located near 850 Sea Cliff Drive.
Locator Image
Page 231 of 235
UR 26.11 – 850 Sea Cliff Drive
August 10, 2026
Page 2 of 5
STAFF COMMENTS
The City of Fairhope adopted Ordinance No. 1679 on April 13th, 2020, regulations for small cell technology
facilities. The site shall comply with all applicable provisions of this ordinance.
ROW and utilities met at the proposed location with Verizon to evaluate whether colocation was feasible. After
review, it was determined that colocation on the existing pole was not possible. We do recommended
colocation on a new pole.
The proposed utility construction falls within the corporate limits of the City of Fairhope. Any portions of the
project affecting public right-of-way (ROW) maintained by Baldwin County or the Alabama Department of
Transportation (ALDOT) shall require permits through the respective agency.
This site shall comply with all State, Federal and local requirements, including, but not limited to the following
City of Fairhope Ordinances:
1) City of Fairhope Wetland Ordinance (#1370), which regulates activity within 20' of wetlands;
2) City of Fairhope Red Soil & Clay Ordinance (#1423), which prohibits the use of red soil / clay within 100'
of critical areas;
3) City of Fairhope Erosion and Sediment Control Ordinance (#1398); and
Page 232 of 235
UR 26.11 – 850 Sea Cliff Drive
August 10, 2026
Page 3 of 5
4) Chapter 19 Article VI: ROW Construction and Administration, Ordinance (1754).
Permitting, Locating, and Phasing
• Subsurface Utility Engineering may be required for sensitive locations within the city as required by the
ROW supervisor.
• An additional right-of-way permit may be required for the potholing procedures needed for SUE.
• A traffic control plan shall be submitted with all permits that affect the flow of traffic.
• No work shall begin until a ROW permit is issued by the City of Fairhope Building Department. Permit
not valid until approved and paid for on Citizen Serve online portal.
• The City’s ROW inspector is to be notified 24 hours prior to any activity within the ROW. The prior notice
applied to all activity within the ROW including but not limited to trenching, boring, concrete
placement.
• Hand holes/boxes shall not be allowed to be installed in sidewalks. The applicant shall review the
sidewalk plan to determine if there are any conflicts. The applicant shall coordinate with the ROW
inspector to resolve any conflicts.
• The applicant shall contact Alabama One Call 811 to locate all existing utilities in the ROW (750 LF
maximum daily allocation for COF utility locates per day).
• A pre-construction meeting shall be held with the City prior to issuance of any permits.
Construction
• A minimum horizontal clearance (separation) of 36” must be maintained from water, sewer, gas,
stormwater, and other city utility infrastructure.
• A minimum depth for all telecommunication lines shall be 30”.
• Conduit shall match the 811-color code for communication, electric, gas etc. No blue/blue striped
conduit is to be used for telecommunications.
• The contractor responsible for *excavating inside right of way will be required to provide video
documentation of the integrity of any sanitary sewer line (including laterals) within 3 feet of work being
performed. This can be videoed prior to work being performed if locations, including depths, are clearly
established by contractor, and said work is not within 3 ft of sewer mains or laterals within right of way.
This does not apply to laterals on private property not “publicly maintained” (Private infrastructure).
• Water, sewer, and gas mains/services must be potholed prior to bore/missile crossings. If street cuts
are necessary please contact Right of Way inspector for restoration.
• If sidewalk panels need to be removed, the subgrade must be compacted to the satisfaction of the
ROW inspector. Cold patch asphalt shall be used as a temporary walking surface until the permanent
repair can be done.
• Sidewalk panels shall be a minimum of 4000 psi and be inspected within 24 hours of pouring concrete.
Anything over one sidewalk panel shall be poured via concrete truck (no bag mix allowed).
Horticultural
• Handholes shall not be located within driplines of trees within City property, to include the right of
ways, without explicit written permission from the City Horticulturalist.
• Any proposed trenching shall not be within the dripline of trees.
• If within tree dripline, consult the City of Fairhope Horticulturist prior to earth work.
• Trees shall not be negatively impacted.
• Consultation with the City’s horticulturalist, to determine if the required depth of bore must be
increased so that no trees are impacted by the project. The contractor is responsible for any damaged
trees.
Page 233 of 235
UR 26.11 – 850 Sea Cliff Drive
August 10, 2026
Page 4 of 5
• Any work done within the critical root zone shall be done to meet or exceed Internal Society
Arboriculture (ISA) standards.
• All roots to be removed shall be severed cleanly at the perimeter of the protected radius.
• Protective barriers shall be used for all trees, barricades shall be erected a minimum of 20’ from the
trunk.
Erosion Control
• Any ROW cuts shall be stabilized (covered) at the end of each day & disturbed areas shall be re-
vegetated with sod within ten (10) days of completion of the project. Sod shall be watered to ensure
survival.
• Any excess soil shall be removed and disposed of properly. Dumping on private property without
approval will not be tolerated.
• Mulch / seed shall only be acceptable as temporary cover.
• Inlets shall be protected. BMPs shall be placed at all affected storm inlets.
• If the site is within 100' of a critical area (wetland, etc.), red soil/clay shall not be allowed as fill
material, per the City’s Red Clay/Soil Ordinance.
• BMPs shall be installed at boring sites and trench locations.
• Ground conditions in the ROW’s shall be returned to original preconstruction condition(s) or better.
• No open trenches shall be allowed. Directional boring shall be used in sensitive areas, such as under
roads, in proximity to trees, on finished lots, etc.
Project Completion, Punch List Walk, and As-Built
• The applicant shall provide as-built drawings of all installed lines depicting depths.
• Damage to any City’s infrastructure (storm, sewer, water, ditches etc. shall be the responsibility of the
permittee to repair to city standards at no cost to the city.
• Any damage that occurs needs to be reported to the city as soon as possible.
• Pedestals shall be placed in a manner as to avoid obstructing visibility of motorists and to allow
vehicles to exit the roadway during an emergency..
Page 234 of 235
UR 26.11 – 850 Sea Cliff Drive
August 10, 2026
Page 5 of 5
UTILITY REVIEW CONSIDERATIONS
Standards of Review:
Alabama Code Section 11-52-11 grants review authority to the Planning Commission for all proposed
construction of utilities within public right-of-way.
Recommendation:
Staff recommends APPROVAL of UR 26.11 – 850 Sea Cliff Drive Utility Review with the following conditions:
1.Install a street light arm on the pole as required by ROW and Utilities.
2.City Council approval of the proposed small cell located on City owned property.
3.A pre-construction meeting shall be held with the City prior to issuance of any permits;
4.Follow-up activities below required by staff and the applicant:
a.Upon satisfactory review and approval by ROW Construction Inspector, as-builts will be
submitted to the GIS technician for inclusion in GIS utility maps;
5.Provide a Traffic Control Plan to ROW Inspector prior to commencement of any work.
6.Applicant shall contact Alabama One Call to locate all existing utilities (1000ft max per day).
7.Co-location shall be required if a viable option is determined.
Planning Commission (9 Ayes) (0 Nays) to recommend approval of UR 26.11
Page 235 of 235