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Home My WebLink About07-27-2026 City Council Meeting Agenda Packet CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, July 27, 2026 - 6:00 PM City Council Chambers Council Members Jack Burrell Joshua Gammon Jimmy Conyers Jay Robinson Andrea Booth Invocation and Pledge of Allegiance Public Hearing Public Hearing demolition of the property in the total amount not-to- the Mayor, the Building Official Final Adoption Properties, LLC, to rezone property from R-4, Low Density Multi- District to R-1, Low Density Single-Family Residential District. The property located at 8501 Morphy Avenue and is 2.98± acres. PPIN #14970. (Introduced at the June 29, 2026, City Council Meeting) 8. Ordinance – Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance for General Cleanup. (ZC 25.07). (Introduced at the July 13, 2026 City Council Meeting) 9. Ordinance – Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Definitions. (ZC 25.07). (Introduced at the July 13, 2026 City Council Meeting) 10. Ordinance – Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Mixed Use Buildings. (ZC 25.07). (Introduced at the July 13, 2026 City Council Meeting) Page 1 of 246 City Council Regular Meeting July 27, 2026 Page - 2 - 11. Final Adoption Ordinance – Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Multi- Final Adoption from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: PUD (Planned Unit Development). (ZC 25.07). (Introduced at the July 13, 2026 City Council Meeting) 13. Ordinance – Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Tables 3-1, 3-2, and 3- Final Adoption from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Site Plan Review. (ZC 25.07). (Introduced at the July 13, 2026, City Council Meeting) 15. Ordinance – Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Townhouses. (ZC 25.07). (Introduced at the July 13, 2026 City Council Meeting) 16. Ordinance – Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Village Districts. (ZC 25.07). (Introduced at the July 13, 2026 City Council Meeting) 17. Ordinance – Amend Zoning Ordinance No. 1253 to consider the request of the Applicant, Thompson Engineering Inc., on behalf of the Owner, Gulf Health Hospitals Inc., to rezone property from R-4, Low Density Multi- Residential District to B- PPIN #: 36183, 38153 (ZC 26.05). (Introduced at the July 13, 2026, City Council Meeting) 18. Ordinance — An Ordinance rescinding Resolutions No. 4950-23 and No. 4986-24 21, Article III, Water: Section 21- Page 2 of 246 City Council Regular Meeting July 27, 2026 Page - 3 - 20. Ordinance — An Ordinance amending Ordinance No. 1868: Chapter 21, Article IV, Sewer: Section 21- tha include labor from American Asphalt, Inc. (Bid No. 24- Contract No. 220620) for $2,373.03. The total change order for the project is not-to equipment system, installation, and poured-in-place surfacing with Rubber J- Border for the River Mill Park that is on Sourcewell (Contract #101625-PLP- Giffen Recreat amount not-to- procurement from Fairhope Single Tax ($135,195.54) - project cost not-to- American Asphalt, Inc. (City of Fairhope Contract No. 24- to construct new walkways at Volanta Park, total project cost not-to- $48,950.00; and authorizes the Treasurer to transfer $13,950.00 from Re- Page 3 of 246 City Council Regular Meeting July 27, 2026 Page - 4 - 27. Resolution - That the City of Fairhope approves the award of the Request for Quotes for 20 New - to Moore Pet Supplies for a not-to- Works proje Activities Center to StoneART Creations for a not-to- $30,250.00. This Pu with Krebs Engineering for On- Water/Wastewater Department Annual Contract (RFQ PS26-029) with a not-to $30,000.00 based on the option by the Code of Alabama 1975, Section 41-16 of each month immediately following the 4:30 p.m. Work Session unless prescheduled and announced otherwise. Next Regular City Council Meeting, Monday, August 10, 2026, 6:00 p.m. Fairhope Municipal Complex Council Chambers 161 North Section Street Page 4 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-321 FROM: Lisa Hanks, City Clerk SUBJECT: Minutes of July 13, 2026, Regular City Council Meeting and minutes of July 13, 2026, Work Session. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council approves the minutes of July 13, 2026, Regular City Council Meeting and minutes of July 13, 2026, Work Session. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 5 of 246 STATE OF ALABAMA )( : COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 13 July 2026. Present were Council President Jimmy Conyers, Councilmembers: Jack Burrell, Joshua Gammon, Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Conyers called the meeting to order at 5:37 p.m.; and told everyone that we are going to begin early and go back to the Public Hearings at approximately 6:00 p.m. Councilmember Burrell moved to approve minutes of the June 29, 2026, regular meeting; and minutes of the June 29, 2026, work session. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Mayor Sullivan addressed the City Council and congratulated Councilmember Burrell on his son’s wedding. She thanked the Planning staff for their work on the public hearing process. Mayor Sullivan said growth is one of our main goals; and these proposed Ordinances are to help with growth and sustainability. She said thank you to the public; and we are here to preserve Fairhope that we call home. Councilmember Burrell, as Chairman of the Eastern Shore Metropolitan Planning Organization (“ESMPO”) Policy Board, gave an update on the Parker Road sidewalk that will and additional path to Flying Creek Nature Preserve. He also gave an update on the Mobile Bay Bridge grant funding, the Bayway having three lanes and restriped, and finally the new Bayway being raised. Councilmember Gammon thanked staff and residents for the July 4th event and noted there was no water rationing this summer. He thanked Councilmember Burrell and Mayor Sullivan for their work on the ESMPO. Councilmember Robinson wished his wife Alex a “Happy Birthday.” Councilmember Booth gave an update on the Pedestrian and Bicycle Committee regarding complaints on sidewalks. Council President Conyers gave an update on the Parking Authority; and said the parking study is complete but discussion will be at the next Work Session due to the volume of zoning business on this agenda. Page 6 of 246 13 July 2026 Council President Conyers thanked City Staff, the Planning Commission, and the community for their engagement in the nine-part zoning ordinance process. Councilmember Burrell introduced in writing an ordinance rescinding Resolutions No. 4950-23 and No. 4986-24, and establishing the Service Territory for New Connections to the City of Fairhope's Sanitary Sewer Wastewater System with Addition. Utility Engineer Noel Berry explained the updated map. Due to lack of a motion for immediate consideration, this ordinance will layover until the July 27, 2026 City Council meeting. Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with Krebs Engineering for Professional Engineering Services for the Supplemental Air Installation for the Wastewater Treatment Plant (RFQ PS26-028) with a not-to-exceed amount of $75,000.00. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. RESOLUTION NO. 5856-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Krebs Engineering for Professional Engineering Services for the Supplemental Air Installation for the Wastewater Treatment Plant (RFQ PS26-028) with a not-to-exceed amount of $75,000.00. DULY ADOPTED THIS 13TH DAY OF JULY, 2026 ________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the award of the Request for Quotes for Materials for the Dairy Rd Water Main (Greeno to Section) to Empire Pipe and Supply for a not-to-exceed project cost of $42,593.58. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Page 7 of 246 13 July 2026 RESOLUTION NO. 5858-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the award of the Request for Quotes for Materials for the Dairy Rd Water Main (Greeno to Section) to Empire Pipe and Supply for a not-to-exceed project cost of $42,593.58. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. DULY ADOPTED ON THIS 13TH DAY OF JULY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk City Clerk Lisa Hanks conveyed to Council President Conyers that Agenda Item No. 18 was skipped. Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection by Mayor Sherry Sullivan for On-Call Professional Engineering Services (RFQ PS26- 029) for the Water/Wastewater Department Annual Contract to Krebs Engineering; and allows Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. * * Page 8 of 246 13 July 2026 RESOLUTION NO. 5857-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City Council approves the selection by Mayor Sherry Sullivan for On- Call Professional Engineering Services (RFQ PS26-029) for the Water/Wastewater Department Annual Contract to Krebs Engineering; and allows Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 13TH DAY OF JULY, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of a Caterpillar High Flow SG36 Stump Grinder that is on Sourcewell (Contract #011723-CAT) with Thompson CAT and therefore does not have to be let out for bid. The total amount not-to-exceed $8,619.00 plus shipping and handling. Additionally, the City of Fairhope approves the trade-in of a FECON Mini skid Loader Stump Auger for $4,000.00. The total payment after trade -in will not-to- exceed $4,619.00 plus shipping and handling; and authorizes the Treasurer to transfer $8,619.00 from Small Equipment to Capital Purchases in the FY2026 Landscape Budget. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. * * Page 9 of 246 13 July 2026 RESOLUTION NO. 5859-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the procurement of a Caterpillar High Flow SG36 Stump Grinder that is on Sourcewell (Contract #011723-CAT) with Thompson CAT and therefore does not have to be let out for bid. The total amount not-to-exceed $8,619.00 plus shipping and handling. Additionally, the City of Fairhope approves the trade-in of a FECON Mini skid Loader Stump Auger for $4,000.00. The total payment after trade-in will not-to-exceed $4,619.00 plus shipping and handling; and authorizes the Treasurer to transfer $8,619.00 from Small Equipment to Capital Purchases in the FY2026 Landscape Budget. ADOPTED ON THIS 13TH DAY OF JULY, 2026 ____________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the annual procurement of Tulip Bulbs, Paperwhites, Daffodils, Poinsettias, and other fall and winter flowers for FY2027 for the Landscaping Department to Billy Harris and Associates with an estimated cost of $16,023.00 plus shipping and additional tariffs; and to Ruigrok Flowerbulbs with an estimated cost of $36,381.38 plus shipping and additional tariffs. The cost will be included in the proposed FY2027 Budget. This procurement is allowed pursuant to Resolution No. 1650-10 adopted May 24, 2010 that declares flowers as Unique "Like Items" and the extension of this categorization to include any cultivated varieties, differentiated by scientific name. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. Page 10 of 246 13 July 2026 RESOLUTION NO. 5860-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the annual procurement of Tulip Bulbs, Paperwhites, Daffodils, Poinsettias, and other fall and winter flowers for FY2027 for the Landscaping Department to Billy Harris and Associates with an estimated cost of $16,023.00 plus shipping and additional tariffs; and to Ruigrok Flowerbulbs with an estimated cost of $36,381.38 plus shipping and additional tariffs. The cost will be included in the proposed FY2027 Budget. This procurement is allowed pursuant to Resolution No. 1650-10 adopted May 24, 2010 that declares flowers as Unique "Like Items" and the extension of this categorization to include any cultivated varieties, differentiated by scientific name. ADOPTED ON THIS 13TH DAY OF JULY, 2026 ____________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of a three (3) year maintenance agreement that is on Sourcewell Purchasing Cooperative (Contract #050224) with TK Elevator; and therefore, does not have to be let out for bid. The total annual amount is $8,100.00. Seconded by Councilmember Booth, motion passed unanimously by voice vote. * * Page 11 of 246 13 July 2026 RESOLUTION NO. 5861-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of a three (3) year maintenance agreement that is on Sourcewell Purchasing Cooperative (Contract #050224) with TK Elevator; and therefore, does not have to be let out for bid. The total annual amount is $8,100.00. ADOPTED ON THIS 13TH DAY OF JULY, 2026 ____________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council rejects all bids (Bid No. 26-040) to Procure Services for Fire Extinguisher Inspection Services Annual Contract; and authorize the re-bid of the annual contract under Code of Alabama 1975, Section 41-16-57(d). Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5862-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council to reject all bids (Bid No. 26-040) to Procure Services for Fire Extinguisher Inspection Services Annual Contract; and authorize the re-bid of the annual contract under Code of Alabama 1975, Section 41-16-57(d). ADOPTED ON THIS 13TH DAY OF JULY, 2026 ____________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 12 of 246 13 July 2026 The invocation was given by Pastor Pat Davey, Assistant Pastor of Eastern Shore Presbyterian Church, and the Pledge of Allegiance was recited. Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of an annual contract for Managed Print Services (MPS) that is on Equalis Group Master Agreement (Contract #R10-1169C) with Xerox Business Solutions and therefore does not have to be let out for bid. The total monthly amount not-to-exceed is $1,422.83, or $17,073.96 per year. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. Councilmember Gammon thanked City Staff for getting an opinion. RESOLUTION NO. 5863-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of an annual contract for Managed Print Services (MPS) that is on Equalis Group Master Agreement (Contract #R10- 1169C) with Xerox Business Solutions and therefore does not have to be let out for bid. The total monthly amount not-to-exceed is $1,422.83, or $17,073.96 per year. ADOPTED ON THIS 13TH DAY OF JULY, 2026 ___________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk City Council reviewed an application for a Specialty Retailer of Consumable Hemp Products by Jack V. Greer, Jr., Autry Greer & Sons, Inc. d/b/a Cash Saver #18 Greer's Fairhope Market, 75 Section Street, Fairhope, Alabama. Councilmember Burrell moved to approve the issuance of the license. The motion was seconded by Councilmember Booth. Councilmember Gammon stated personal opposition, citing the downtown/family-oriented character of the area and comparing it to how the City would treat such a use near a school, while acknowledging the product is not smoked and is subject to strict compliance rules (license revocation for violations). After further discussion, motion passed by the following voice vote: AYE – Burrell, Conyers, Robinson, and Booth. NAY – Gammon. Page 13 of 246 13 July 2026 City Council reviewed an application for a Restaurant Liquor License by Jeremiah Teal Matthews, Volanta LLC d/b/a Volanta, 800 N. Section Street, Fairhope, Alabama. Councilmember Gammon moved to approve the issuance of the license. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. City Council reviewed an application for a Restaurant Liquor License by Pete Carnley, GC&K LLC d/b/a The Decoy Bar & Grill, 300 Fairhope Avenue, Fairhope, Alabama. Councilmember Burrell moved to approve the issuance of the license. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. A Public Hearing was held as advertised on a proposed ordinance to amend Ordinance No. 1253. Councilmember Burrell introduced in writing an ordinance to amend the City of Fairhope’s Zoning Ordinance for General Cleanup (ZC 25.07). The Planning Commission gave a favorable recommendation of this ordinance. Council President Conyers read the proposed ordinance. Planning Director Hunter Simmons briefly explained the Advertising Summary and said they separated into nine separate ordinances. He then, briefly explained the first proposed ordinance; and answered any questions if needed. Council President Conyers opened the Public Hearing at 6:14 p.m. 1) Mac Walcott, 1 South School Street, addressed the City Council and said they need to use the commonsense approach to the ordinance. He is against the ordinance as is; and requested they table anything with the Central Business District. 2) Ryan Baker, 460 Dogwood, addressed the City Council and said he was okay with the General Cleanup except the 50 percent rule. The Public Hearing closed at 6:19 p.m. Due to lack of a motion for immediate consideration, this ordinance will layover until the July 27, 20926 City Council meeting. A Public Hearing was held as advertised on a proposed ordinance to amend Ordinance No. 1253. Councilmember Burrell introduced in writing an ordinance to amend the City of Fairhope’s Zoning Ordinance for Definitions (ZC 25.07). The Planning Commission gave a favorable recommendation of this ordinance. Council President Conyers read the proposed ordinance. Planning Director Hunter Simmons briefly explained the proposed ordinance regarding definitions; and answered any questions if needed. Council President Conyers opened the Public Hearing at 6:21 p.m. Page 14 of 246 13 July 2026 1) Trae Corte, 53 South School Street, addressed the City Council and questioned the definition for multifamily and apartments. He is against this ordinance as written. Mr. Simmons explained the difference and dwelling use. 2) Ryan Baker, 460 Dogwood, questioned upper story dwelling; and mentioned duplexes that were stacked. He also questioned gross area. 3) Mac Walcott, 1 South School Street, questioned the ordinance and said they are discouraging downtown living. Councilmember Burrell questioned breezeways and dwelling units. The Public Hearing closed at 6:41 p.m. Due to lack of a motion for immediate consideration, this ordinance will layover until the July 27, 2026 City Council meeting. A Public Hearing was held as advertised on a proposed ordinance to amend Ordinance No. 1253. Councilmember Burrell introduced in writing an ordinance to amend the City of Fairhope’s Zoning Ordinance for Mixed Use Buildings (ZC 25.07). The Planning Commission gave a favorable recommendation of this ordinance. Council President Conyers read the proposed ordinance. Planning Director Hunter Simmons briefly explained the proposed ordinance; and answered any questions if needed. Council President Conyers said mixed-use is a charm for Fairhope and distinctive. He asked if we were rounding up or down. Councilmember Burrell questioned building size and lot size. Councilmember Robinson asked, “what benefit does this add to the ordinance” and said he wants commercial downtown and to promote it. The City Council discussed at length the calculation for commercial and residential units; and whether to round up or down that number. Councilmember Booth left the dais at 6:58 p.m. and returned at 7:01 p.m. Attorney Williams said “substantively, that it you take out, you need to readvertise it. So, I think you either need to scrap entirely, pass it, come back and advertise the revision if you end up changing it.” Council President Conyers said he wants to round up and continue seeing mixed-use downtown. Councilmember Burrell said he wanted to take a poll for rounding up on the half. Councilmember Gammon said we need to pass as is and then amend it. Council President Conyers stated he wanted to round on the half. Page 15 of 246 13 July 2026 Council President Conyers opened the Public Hearing at 7:10 p.m. 1) Brian Britt, 455 Magnolia Avenue, addressed the City Council and commented he has a lot on Magnolia Avenue and wants to build restaurant and four units upstairs. Mr. Britt said there would be plenty of parking on site. He said what you are proposing would only allow for three units. Mr. Britt said he could build one commercial building with 200 cubicles and no parking. He is not in favor of the proposed ordinance as written. 2) Mac Walcott, 1 South School Street, asked why we are doing this? He is against the proposed ordinance as is; and requested they table it. 3) Trae Corte, 53 South School Street, said he had a couple of solutions. He asked what is the purpose of these limits? Mr. Corte said you should set density and forget lot size. He commented you are not reaching out to any of your local experts. Councilmember Booth told Mr. Corte he was incorrect; and they did reach out and meet with some. Mr. Corte was against these ordinances and asked the City Council not to adopt any of these. 4) Ryan Baker, 460 Dogwood, told the City Council that 3,360 was not the right number for this. He said the CBD is supposed to be dense; and limitation on parking exist. Mr. Baker said there are only 25 properties left in downtown; and asked, “why are you focusing on density.” Mr. Baker is not in favor of the proposed ordinance as written. Councilmembers Burrell and Gammon both said this affects all lots not just lots in the CBD. The Public Hearing closed at 7:33 p.m. Due to lack of a motion for immediate consideration, this ordinance will layover until the July 27, 2026 City Council meeting. A Public Hearing was held as advertised on a proposed ordinance to amend Ordinance No. 1253. Councilmember Robinson introduced in writing an ordinance to amend the City of Fairhope’s Zoning Ordinance: Multi-Family/Apartment (ZC 25.07). The Planning Commission gave a favorable recommendation of this ordinance. Council President Conyers read the proposed ordinance. Planning Director Hunter Simmons briefly explained the proposed ordinance; and answered any questions if needed. Council President Conyers opened the Public Hearing at 7:35 p.m. No one present opposed the proposed ordinance, the Public Hearing closed at 7:35 p.m. Due to lack of a motion for immediate consideration, this ordinance will layover until the July 27, 2026 City Council meeting. Page 16 of 246 13 July 2026 A Public Hearing was held as advertised on a proposed ordinance to amend Ordinance No. 1253. Councilmember Gammon introduced in writing an ordinance to amend the City of Fairhope’s Zoning Ordinance: PUD (Planned Unit Development) (ZC 25.07). The Planning Commission gave a favorable recommendation of this ordinance. Council President Conyers read the proposed ordinance. Planning Director Hunter Simmons briefly explained the proposed ordinance; and answered any questions if needed. Councilmember Gammon reminded everyone there are 15,000 homes already approved; and we need less density and to slow growth. Council President Conyers opened the Public Hearing at 7:43 p.m. 1) Ryan Baker, 460 Dogwood, stated a PUD is a great tool and thanked the City Council. 2) Mac Walcott, 1 South School Street, stated a PUD is one creative tool. The Public Hearing closed at 7:46 p.m. Due to lack of a motion for immediate consideration, this ordinance will layover until the July 27, 2026 City Council meeting. A Public Hearing was held as advertised on a proposed ordinance to amend Ordinance No. 1253. Councilmember Gammon introduced in writing an ordinance to amend the City of Fairhope’s Zoning Ordinance: Site Plan Review (ZC 25.07). The Planning Commission gave a favorable recommendation of this ordinance. Council President Conyers read the proposed ordinance. Councilmember Gammon left the dais at 7:47 p.m. and returned at 7:49 p.m. Planning Director Hunter Simmons briefly explained the proposed ordinance; and answered any questions if needed. Council President Conyers opened the Public Hearing at 7:50 p.m. No one present opposed the proposed ordinance, the Public Hearing closed at 7:50 p.m. Due to lack of a motion for immediate consideration, this ordinance will layover until the July 27, 2026 City Council meeting. A Public Hearing was held as advertised on a proposed ordinance to amend Ordinance No. 1253. Councilmember Burrell introduced in writing an ordinance to amend the City of Fairhope’s Zoning Ordinance: Tables 3-1, 3-2, and 3-3 (ZC 25.07). The Planning Commission gave a favorable recommendation of this ordinance. Council President Conyers read the proposed ordinance. Page 17 of 246 13 July 2026 Planning Director Hunter Simmons briefly explained the proposed ordinance; and answered any questions if needed. Councilmember Gammon asked if this was impervious surface. Council President Conyers opened the Public Hearing at 7:51 p.m. 1) Ryan Baker, 460 Dogwood, said impervious was in the ordinance. Councilmember Gammon said he looked at his property and said this may be strict. Council President Conyers said we have an issue with water now. Council President Conyers opened the Public Hear again at 8:01 p.m. 1) Ryan Baker, 460 Dogwood, said he was concerned with lack of definitions. Mr. Baker said he was okay with some standards and control of drainage; and commented he is not anti this ordinance. Councilmember Burrell questioned impervious and pervious definitions. Attorney Williams said there is a footnote for impervious. Councilmember Burrell said we need procedures, restrictions, and remedies. Building Official Erik Cortinas said this becomes a civil issue; and top complaint is drainage issues. He commented that wall to wall paving is a “No No.” 2) Mac Walcott,1 South School Street, mentioned neighbor to neighbor drainage, LIDs, and McMansions. He said for the tables to be complete, you need to delay for 90 days. Councilmember Gammon left the dais at 8:21 p.m. and returned at 8:23 p.m. The Public Hearing closed at 8:23 p.m. Due to lack of a motion for immediate consideration, this ordinance will layover until the July 27, 2026 City Council meeting. A Public Hearing was held as advertised on a proposed ordinance to amend Ordinance No. 1253. Councilmember Burrell introduced in writing an ordinance to amend the City of Fairhope’s Zoning Ordinance: Townhouses (ZC 25.07). The Planning Commission gave a favorable recommendation of this ordinance. Council President Conyers read the proposed ordinance. Planning Director Hunter Simmons briefly explained the proposed ordinance; and answered any questions if needed. Council President Conyers opened the Public Hearing at 8:26 p.m. No one present opposed the proposed ordinance, the Public Hearing closed at 8:26 p.m. Due to lack of a motion for immediate consideration, this ordinance will layover until the July 27, 2026 City Council meeting. Page 18 of 246 13 July 2026 A Public Hearing was held as advertised on a proposed ordinance to amend Ordinance No. 1253. Councilmember Gammon introduced in writing an ordinance to amend the City of Fairhope’s Zoning Ordinance: Village Districts (ZC 25.07). The Planning Commission gave a favorable recommendation of this ordinance. Council President Conyers read the proposed ordinance. Planning Director Hunter Simmons briefly explained the proposed ordinance; and answered any questions if needed. Council President Conyers opened the Public Hearing at 8:29 p.m. No one present opposed the proposed ordinance, the Public Hearing closed at 8:29 p.m. Due to lack of a motion for immediate consideration, this ordinance will layover until the July 27, 2026 City Council meeting. A Public Hearing was held as advertised on a proposed ordinance to amend Ordinance No. 1253. Councilmember Booth introduced in writing an ordinance to rezone the property of Gulf Health Hospitals, Inc. from R-4, Low Density Multi- Family Residential District to B-2, General Business District for Thomas Hospital. The properties are located at 751 and 757 Northrop Avenue and a total of 0.35± acres. PPIN #36183 and 38153 (ZC 26.05). The Planning Commission gave a favorable recommendation of this ordinance. Council President Conyers read the proposed ordinance. Planning Director Hunter Simmons briefly explained the proposed ordinance; answered any questions if needed. Councilmember Burrell said he was concerned with rezoning to B-2, parking, and noise. Council President Conyers opened the Public Hearing at 8:38 p.m. No one present opposed the proposed ordinance, the Public Hearing closed at 8:38 p.m. Due to lack of a motion for immediate consideration, this ordinance will layover until the July 27, 2026 City Council meeting. A Public Hearing was held as advertised on a resolution ascertaining, fixing, and determining the amount of the assessment to be charged as a Lien on the Property known as 7 Woods Avenue; Parcel ID# 05-46-03-08-0-003-058.000, in the City of Fairhope, Alabama, as a result of the City ordering the Demolition of the Building on the Property pursuant to Ordinance No. 1447. Council President Conyers opened the Public Hearing at 8:39 p.m. No one present opposed the proposed resolution, the public hearing closed at 8:39 p.m. Page 19 of 246 13 July 2026 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution ascertaining, fixing, and determining the amount of the assessment to be charged as a Lien on the Property known as 7 Woods Avenue; Parcel ID# 05-46-03-08-0-003-058.000, in the City of Fairhope, Alabama, as a result of the City ordering the Demolition of the Building on the Property pursuant to Ordinance No. 1447. Seconded by Councilmember Booth, motion passed unanimously by voice vote. RESOLUTION NO. 5855-26 A RESOLUTION ASCERTAINING, FIXING AND DETERMINING THE AMOUNT OF ASSESSMENT TO BE CHARGED AS A LIEN ON THE PROPERTY KNOWN AS 7 WOODS AVENUE; PARCEL ID# 05-46-03-08-0-003-058.000, IN THE CITY OF FAIRHOPE, ALABAMA, AS A RESULT OF THE CITY ORDERING THE DEMOLITION OF THE BUILDING ON THE PROPERTY PURSUANT TO ORDINANCE NO. 1447 WHEREAS, heretofore the City Council of Fairhope, Alabama, after due and lawful notice was given and a public hearing held in accordance with Ordinance No. 1447, declared that a building located within the City was unsafe to the extent that it was a public nuisance and ordered the demolition of said building located on the following described property, to wit: STREET ADDRESS: 7 Woods Avenue, Fairhope, Alabama 36532 LEGAL DESCRIPTION: Parcel A: From the Northeast corner of Baron de Feriet Grant Section 37m Township 6 South, Range 2 East, run North 129.5 feet and East 10 feet to the Northwest corner of Norriss Smith lot for a Point of Beginning: thence run East 300 feet; thence run North 72 feet; thence run West 300 feet; thence run South 72 feet to the beginning. Lying in Wm. Patterson Grant; Section 8, Township 6 South, Range 2 East and containing 0.495 acres, in Baldwin County, Alabama. Page 20 of 246 13 July 2026 Parcel B: From the Northeast corner of the Barron de Feriet Grant, known as Section 37, Township 6 South, Range 2 East, according to an Act of Congress approved June 1st, 1858, of the relief of Laurent Millaudon; run North 20 feet for a point of beginning; thence East 300 feet; thence North 104.3 feet; thence West 300 feet; thence Soth 104.3 feet to the point of beginning, Lot contains 71/100th of an acre and lies in the William Patterson Grant, Section 8, Township 6 South, Range 2 East. Also Described As: 199.7' X 200' IRR LOT 2 REPLAT OF THE SMITH ESTATE SLIDE 248 0-D SLIDE 2480-D GR SEC 37-T6S-R2E (WD) PARCEL IDENTIFICATION NUMBER: 05-46-03-08-0-003-058.000 INTERESTED PARTIES Terry Wayne Smith; Arthur Richard Smith; Carol Ann Shoots; State of Alabama Department of Revenue; Hannah Smith; Sherri Patrice Smith; Richard R. Smith; Fairhope Water and Sewer Department; Fairhope Volunteer Fire Department WHEREAS, the City has completed demolition of said building at the City’s expense; and WHEREAS, the appropriate municipal official has made a report to the Council of said costs, including the cost of complying with Ordinance No. 1447, the sum of which was $8,220.24; and WHEREAS, the City Clerk set the report of costs for a public hearing at a meeting of the Council on Monday, July 13, 2026, at 6:00 p.m. and gave no less than ten (10) days’ notice of the public hearing by certified mail to all persons or entities listed in Section 7-91 (b)(1) of Ordinance No. 1447; and WHEREAS, said public hearing was held by the Council; and Page 21 of 246 13 July 2026 WHEREAS, it is now the desire of the Council to fix the costs which it finds were reasonably incurred in connection with the demolition and assess the costs against the previously described land upon which said building was located. NOW, THEREFORE, BE IT RESOLVED by the Council of City of Fairhope, Alabama while in regular session on Monday, July 13, 2026, at 6:00 p.m. as follows: Section 1. That the Council hereby assesses the sum of $8,220.24 to be the costs reasonably incurred by the City in connection with the demolition of the building located on the following described property, to wit: STREET ADDRESS: 7 Woods Avenue, Fairhope, Alabama 36532 LEGAL DESCRIPTION: Parcel A: From the Northeast corner of Baron de Feriet Grant Section 37m Township 6 South, Range 2 East, run North 129.5 feet and East 10 feet to the Northwest corner of Norriss Smith lot for a Point of Beginning: thence run East 300 feet; thence run North 72 feet; thence run West 300 feet; thence run South 72 feet to the beginning. Lying in Wm. Patterson Grant; Section 8, Township 6 South, Range 2 East and containing 0.495 acres, in Baldwin County, Alabama. Parcel B: From the Northeast corner of the Barron de Feriet Grant, known as Section 37, Township 6 South, Range 2 East, according to an Act of Congress approved June 1st, 1858, of the relief of Laurent Millaudon; run North 20 feet for a point of beginning; thence East 300 feet; thence North 104.3 feet; thence West 300 feet; thence Soth 104.3 feet to the point of beginning, Lot contains 71/100th of an acre and lies in the William Patterson Grant, Section 8, Township 6 South, Range 2 East. Also Described As: 199.7' X 200' IRR LOT 2 REPLAT OF THE SMITH ESTATE SLIDE 248 0-D SLIDE 2480-D GR SEC 37-T6S-R2E (WD) Page 22 of 246 13 July 2026 PARCEL IDENTIFICATION NUMBER: 05-46-03-08-0-003-058.000 INTERESTED PARTIES Terry Wayne Smith; Arthur Richard Smith; Carol Ann Shoots; State of Alabama Department of Revenue; Hannah Smith; Sherri Patrice Smith; Richard R. Smith; Fairhope Water and Sewer Department; Fairhope Volunteer Fire Department Section 2. That the City Clerk be authorized and directed to file a certified copy of this resolution in the offices of the Judge of Probate of Baldwin County, Alabama, and Baldwin County Revenue Commissioner. That the City Clerk be authorized and directed to issue an assessment in the amount of $8,220.24 to the interested persons above as provided by law and that, in the event of a failure to pay the assessment when due, the City Attorney is hereby authorized to take any and all actions necessary to prosecute the lien as permitted by law, including, but not limited to, foreclosure to satisfy the lien. ADOPTED this the 13th day of July 2026 ___________________________ James Reid Conyers, Jr. Council President ATTEST: ____________________________ Lisa A. Hanks, MMC City Clerk Fairhope, Alabama * * Page 23 of 246 13 July 2026 Councilmember Burrell moved to adjourn the meeting. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 8:41 p.m. James Reid Conyers, Jr., Council President ________________________________ Lisa A. Hanks, MMC City Clerk Page 24 of 246 STATE OF ALABAMA ) ( : COUNTY OF BALDWIN ) ( The City Council met in a Work Session at 4:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 13 July 2026. Present were Council President Jimmy Conyers, Councilmembers: Jack Burrell, Joshua Gammon (arrived at 4:40 p.m.), Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Council President Conyers called the meeting to order at 4:00 p.m. The following topics were discussed: • The first item on the Agenda was the Purple Heart Salute Update by the Purple Heart Committee. Phil Quigley, Vice President of Marketing for the Mobile Bay Area Veterans Commission, addressed the City Council regarding a Salute to our Nation’s Purple Heart recipients with a recognition ceremony planned for Friday, August 7, at the Daphne Civic Center, and asked for the City's promotional support. (See attached handout) • The Presentation by the 2026 Baldwin County Utility Interns (3) was next on the Agenda. Personnel Director Hannah Noonan addressed the City Council and explained that one of the goals for the Interns is to give their intern experience at a City Council Meeting. She introduced Alex Hileman, Isabell Conner, and Ben Fandrich. Alex Hileman from Baldwin Preparatory Academy addressed the City Council and said he worked in the Fleet Maintenance Department. Mr. Hileman said he loves working in this department; and has worked with both diesel and small engines. He said it is fun and it is fun to learn. Isabell Conner from Robertsdale High School addressed the City Council and said she worked in the Wastewater Department at the Wastewater Treatment Plant. Ms. Conner said she has been working in the maintenance field; especially the clarifiers and the labs. She is learning a new trade. Ben Fandrich from Fairhope High School addressed the City Council and said he worked in the Electric Department. Mr. Fandrich said this was a great opportunity for him; and a hands on experience working with poles, meter checks, climbing poles, etc. He said it was fun and was honored to be here. Mr. Fandrich said it was also an honor to work with Ben Patterson our Electric Superintendent. • Utility Superintendent Noel Berry addressed regarding the Discussion of the property dedication for 181 Lift Station and Force Main Project. He said Option 1 is the preferred location. Mayor Sullivan explained all of the Options and the Recreation Master Plan for the property. Councilmember Burrell suggested moving Option 1 to the corner of the property. The consensus of the City Council was to proceed with the option sited toward the southwest corner of the City-owned park property. Page 25 of 246 Monday, 13 July 2026 Page -2- • Councilmember Burrell said there were no Committee updates, but commented the Airport Authority meets tomorrow. • Councilmember Gammon said there were no Committee updates, but asked for an explanation on franchise agreements. • Councilmember Robinson gave an update on the Recreation Board; and said they were trying to get all fee agreements up-to-date. He briefly gave an explanation on Franchise Agreements and third-party instructor franchise policies. • Councilmember Booth gave an update on the Pedestrian and Bicycle Committee regarding sidewalk conditions. • Council President Conyers gave an update on the Parking Authority and said they have completed the Parking Study, and it will be on the next Work Session. • IT Director Jeff Montgomery addressed the City Council regarding Agenda Item No. 24; and answered any questions if needed. He provided an update on the Proxmox Server Virtualization Migration which will take three years to complete. • Water and Wastewater Superintendent Daryl Morefield addressed the City Council regarding Agenda Items No. 17, No. 18, and No. 19; and answered any questions if needed. • Public Works Director John Thomas addressed the City Council regarding Agenda Items No. 20, No. 21, and No. 22; and answered any questions if needed. • Fire Chief Chris Ellis addressed the City Council regarding Agenda Item No. 23; and answered any questions if needed. • Building Official Erik Cortinas addressed the Cit y Council regarding Agenda Item No. 13; and answered any questions if needed. He also discussed briefly a dangerous building located at 371 Young Street (Fairhope Church of Christ); and said our attorney is sending out the notices to the property owners. He stated that there are issues with who owns the building. Mr. Cortinas said there is caution tape around the building. Councilmember Burrell asked if we pay for the demolition and then put a lien on property. Chris William, Attorney with Hand Arendall, said there is a Lis Pendens on the property; and now there will be a lien. Mr. Cortinas said the pastor agrees that it needs to come down. He said there may be a need to call a Special Meeting to get permission to move forward. • Police Chief Stephanie Hollinghead addressed the City Council regarding Agenda Items No. 25, No. 26, and No. 27; and answered any questions if needed. • Utility Engineer Noel Berry and Planning Director Hunter Simmons addressed the City Council regarding Agenda Item No. 16; and answered any questions if needed. Page 26 of 246 Monday, 13 July 2026 Page -3- There being no further business to come before the City Council, the meeting was duly adjourned at 5:22 p.m. ______________________________ James Reid Conyers, Jr. Council President _______________________________ Lisa A. Hanks, MMC City Clerk Page 27 of 246 Saluting Our Nation's Purple Heart Recipients Honoring Alabama's Fallen Heroes Celebrating the 250th Anniversary of the Founding of Our Great Nation August 7, 2026 Daphne Civic Center, 2 603 US Hwy 98, Daph ne, AL 36526 BALDWIN ----COUNTY YOUTH ORCHESTRA 5:00 pm -6:00 pm Purple Heart Ceremony 6:00 pm -7 pm GUEST SPEAKERS Dr. Jack Hawkins, Jr. Chancellor of Troy University Patriot of the year 2025 Dr. Andrew Del Gaudio Military Order Purpl e H eart Departm ent of Alabama Commander HONORED GUEST PURPLE HEART RECIPIENTS RECEPTION 5:00 pm -6:00 pm RSVP ve t . tlat • ·n111111issio11(a g111ail.co111 PHO . 'E: 25 1-60 S-1290 OPEN TO THE PUBLIC ALABAMA p ppy PROJECT Alabama Fallen Heroes Daphne Boy Scout Troop 87 Daphne Hi gh School JROT C Zachary Thoma s Diedrich VSO ON-SITE HOSTS Page 28 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1025 FROM: Lisa Hanks, City Clerk SUBJECT: Public Hearing — Application for Lounge Liquor License by Carly Pirtle, 87 West LLC d/b/a 87 West, 212 Fairhope Avenue, Suite A, Fairhope, AL 36532. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: City Council to approve Lounge Liquor License. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 29 of 246 Page 30 of 246 Page 31 of 246 Page 32 of 246 Page 33 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1062 FROM: Erik Cortinas, Building Official SUBJECT: Public Hearing - The Building Official, Erik Cortinas, is requesting approval for an emergency demolition at 371 Young Street, Fairhope, AL 36532. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: To approve an emergency demolition at 371 Young Street, Fairhope, AL 36532 for a cost not-to-exceed $22,500.00 with Childress Siteworks, Inc. pursuant to provisions of Article V Chapter 7 of the Fairhope Code of Ordinances has investigated a building which exists at 371 Young Street, Fairhope, Alabama 36532 (Tax Parcel ID Number 05- 46-04-20-1-000-066.000) (the “Property”) and has found the same to be a dangerous building within the meaning of Section 7-88 of said Code and a public nuisance and requiring emergency remediation pursuant to Section 7-100 of said Code. BACKGROUND INFORMATION: WHEREAS, the Building Official of the City of Fairhope, Alabama, pursuant to provisions of Article V Chapter 7 of the Fairhope Code of Ordinances has investigated a building which exists at 371 Young Street, Fairhope, Alabama 36532 (Tax Parcel ID Number 05-46-04-20-1-000-066.000) (the “Property”) and has found the same to be a dangerous building within the meaning of Section 7-88 of said Code and a public nuisance and requiring emergency remediation pursuant to Section 7-100 of said Code; and WHEREAS, the said Building Official posted the required notice of the dangerous building as required by law and provided a copy of such notice to all persons listed on the Certificate of Service for the “Finding of Public Nuisance, Notice of Declaration of Emergency, and Notice of Lis Pendens”, a copy of which is on file in the office of the City Clerk, and which is incorporated by reference as though fully set forth herein; and WHEREAS, the Building Official has presented to the City Clerk costs associated with demolition of said building, which includes labor and transport of demolition debris for a total cost not-to-exceed $22,500.00. The Building Official, Erik Cortinas, is requesting approval for an emergency demolition at 371 Young Street, Fairhope, AL 36532. A Request for Quotes was sent to three (3) Page 34 of 246 qualified contractors. Two (2) qualified quotes were received. The lowest quote was from Childress Siteworks, Inc. The Building Official requests approval to award the Request for Quotes to Childress Siteworks, Inc. for a cost not-to-exceed (Twenty-Two Thousand Five Hundred Dollars) $22,500.00. This request is pursuant to provisions of Article V Chapter 7 of the Fairhope Code of Ordinances has investigated a building which exists at 371 Young Street, Fairhope, Alabama 36532 (Tax Parcel ID Number 05-46-04-20-1-000-066.000) (the “Property”) and has found the same to be a dangerous building within the meaning of Section 7-88 of said Code and a public nuisance and requiring emergency remediation pursuant to Section 7-100 of said Code. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001100- 50360 General - Maintenance $0.00 $22,500.00 ($22,500.00) GRANT: N/A LEGAL IMPACT: Owners have been notified of this request. FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 35 of 246 RESOLUTION NO. _____ WHEREAS, the Building Official of the City of Fairhope, Alabama, pursuant to provisions of Article V Chapter 7 of the Fairhope Code of Ordinances has investigated a building which exists at 371 Young Street, Fairhope, Alabama 36532 (Tax Parcel ID Number 05-46-04-20-1-000-066.000) (the “Property”) and has found the same to be a dangerous building within the meaning of Section 7-88 of said Code and a public nuisance and requiring emergency remediation pursuant to Section 7-100 of said Code; and WHEREAS, the said Building Official posted the required notice of the dangerous building as required by law and provided a copy of such notice to all persons listed on the Certificate of Service for the “Finding of Public Nuisance, Notice of Declaration of Emergency, and Notice of Lis Pendens”, a copy of which is on file in the office of the City Clerk, and which is incorporated by reference as though fully set forth herein; and WHEREAS, the Building Official has presented to the City Clerk costs associated with demolition of said building which includes labor and transport of demolition debris for a total cost not-to-exceed $22,500.00; NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that a contract between the City of Fairhope and Childress Siteworks, Inc. for the demolition of the Property in the total amount not-to-exceed $22,500.00 hereby approved. NOW THEREFORE BE IT FURTHER RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that the Mayor, the Building Official, the City Attorney, and any other officials or employees acting under the direction of the Mayor are empowered to do such things as are necessary to carry out the emergency demolition of the dangerous building on the Property and to otherwise carry out the purposes of this Resolution . ADOPTED ON THIS 27TH DAY OF JULY, 2026 ____________________________________ James Reid Conyers, Jr. Council President Attest: _________________________________ Lisa A. Hanks, MMC City Clerk I, the undersigned qualified and City Clerk of the City of Fairhope, Alabama do hereby certify that the above and foregoing is a true copy of a resolution passed and adopted by the City Council of the City of Fairhope therein, at a regular meeting of such Council held on the 27th day of July, 2026, and that such resolution is on file in the City Clerk’s Office. Seal Lisa A. Hanks, City Clerk Date Page 36 of 246 Page 37 of 246 Page 38 of 246 Page 39 of 246 Page 40 of 246 Page 41 of 246 Page 42 of 246 Page 43 of 246 Page 44 of 246 Page 45 of 246 Page 46 of 246 Page 47 of 246 Page 48 of 246 Page 49 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1038 FROM: Hunter Simmons, Planning Director SUBJECT: Final Adoption of An Ordinance to amend Zoning Ordinance No. 1253; and to consider the request of the Applicant, S.E. Civil, LLC, on behalf of the Owner, Old South Properties, LLC, to rezone property from R-4, Low Density Multi-Family Residential District to R- 1, Low Density Single-Family Residential District. The property is located at 8501 Morphy Avenue and is 2.98± acres. PPIN #14970. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the CIty Council adopts Ordinance to amend Zoning Ordinance No. 1253; and to consider the request of the Applicant, S.E. Civil, LLC, on behalf of the Owner, Old South Properties, LLC, to rezone property from R-4, Low Density Multi-Family Residential District to R-1, Low Density Single-Family Residential District. The property is located at 8501 Morphy Avenue and is 2.98± acres. PPIN #14970. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 50 of 246 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 51 of 246 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA as follows: The ordinance known as the Zoning Ordinance (No. 1253), adopted 27 June 2005, together with the Zoning Map of the City of Fairhope, be and the same hereby is changed and altered in respect to that certain property described below: After the appropriate public notice and hearing, the Planning Commission of the City of Fairhope, Alabama has forwarded a favorable recommendation, The property of Old South Properties, LLC, (containing 3 acres, more or less) and generally located at 8501 Morphy Avenue. PPIN # 14970 Legal Description: (Case number ZC 26.04) BEGINNING AT A ONE-HALF INCH CAPPED REBAR SET (SE CIVIL CA-1167) AT THE NORTHEAST CORNER OF THE INTERSECTION OF THE NORTH RIGHT-OF-WAY OF MORPHY AVENUE WITH THE EAST RIGHT-OF-WAY OF BISHOP ROAD; THENCE RUN NORTH 00 DEGREES 38 MINUTES 12 SECONDS EAST ALONG THE EAST RIGHT-OF-WAY OF BISHOP ROAD, A DISTANCE OF 274.69 FEET TO A TWO INCH CRIMP TOP IRON FOUND AT THE SOUTHWEST CORNER OF GATEWOOD SUBDIVISION, BEING A MAP OR PLAT THEREOF, AS RECORDED ON SLIDE 1375-A, PROBATE RECORDS, BALDWIN COUNTY, ALABAMA; THENCE DEPARTING SAID RIGHT-OF WAY, RUN SOUTH 89 DEGREES 57 MINUTES 45 SECONDS EAST, A DISTANCE OF 478.26 FEET TO A ONE-HALF INCH CAPPED REBAR FOUND (MOORE); THENCE RUN SOUTH 00 DEGREES 39 MINUTES 24 SECONDS WEST, A DISTANCE OF 275.25 FEET TO A ONE-HALF INCH CAPPED REBAR FOUND (ILLEGIBLE) ON THE NORTH RIGHT-OF-WAY OF MORPHY AVENUE; THENCE RUN NORTH 89 DEGREES 53 MINUTES 43 SECONDS WEST ALONG SAID RIGHT-OF-WAY, A DISTANCE OF 478.16 FEET TO THE POINT OF BEGINNING. TRACT CONTAINS 3.02 ACRES, MORE OR LESS. A map of the property to be rezoned is attached as Exhibit A. The property is hereby rezoned from R-4, Low Density Multi-Family Residential District to R-1, Low Density Single-Family Residential District. This property shall hereafter be lawful to construct on such property any structures permitted by Ordinance No. 1253 and to use said premises for any use permitted or building sought to be erected on said property shall be in compliance with the building laws of the City of Fairhope and that any structure shall be approved by the Building Official of the City of Fairhope and that any structure be erected only in compliance with such laws, including the requirements of Ordinance No. 1253. Page 52 of 246 Ordinance No. _____ Page -2- Severability Clause - if any part, section or subdivision of this ordinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this ordinance, which shall continue in full force and effect notwithstanding such holding. Effective Date – This ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ James R. Conyers, Jr. Council President ATTEST: ___________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ Sherry Sullivan, Mayor Page 53 of 246 Page 54 of 246 Planning Commission (6 Ayes)(0 Nays) voted to recommend approval of ZC 26.04 Page 55 of 246 ZC 26.04– Morphy Corners May 4, 2026 Page 1 of 5 SUMMARY OF REQUEST Public Hearing to consider the request of the Applicant, S.E. Civil, on behalf of the Owner, Old South Properties, LLC, to rezone property from R-4, Low Density Multi-Family Residential District to R-1, Low Density Single-Family Residential District. The property is located at 8501 Morphy Avenue and is 2.98± acres. SITE HISTORY To the best of Staff’s knowledge, there are no previous Planning Commission, BOA, or City Council cases attributed to this site. STAFF COMMENTS The current application is a request for zoning change from R-4 to R-1, and as such a development plan was not submitted nor required. Article III of the City of Fairhope Zoning Ordinance defines R-1 and R-4 Districts and allowed Uses as follows: R-1 Low Density Single-Family Residential District: This district is intended to provide choices of low- density suburban residential environment consisting of single -family homes on large parcels of land. It is sub- classified into four categories (R-1, R-1a, R-1b, and R-1c) based on lot sizes. R-4 Low Density Multi-Family Residential District: This district is intended to provide a medium high density single-family structure and two to four family units to a building structure. Since this is a request for re-zoning a development plan was not submitted nor required. Nonetheless, a lower density zoning district is appropriate for this area due to the fact that the subject property is surrounded by city zoned, lower density residential districts. Across Morphy Avenue is a bevy of RA (3 acre) zoned parcels as well. Subject property is 131,551.2± SF or 3.02± acres. R-1 lots are required to be at least 15,000 SF. The proposed R-1 zoning district will, at most, yield eight (8) dwelling units. The Applicants’ intent with the request is to subdivide the parcel into four (4) lots to be utilized for four (4) single-family residences. In contrast, R-4 allows up to 7 units/acre. Three (3) acres in R-4 could yield up to 21 dwelling units. Wetlands The Applicant did not submit a wetland delineation with the application . Baldwin County GIS does show a small area of “potential wetlands” (see exhibits) along the eastern boundary of the parcel that will need to be addressed with any proposed development. Citizen Comments During the public comment period staff did not receive any citizen comments. Page 56 of 246 ZC 26.04– Morphy Corners May 4, 2026 Page 2 of 5 REZONING CONSIDERATIONS Standards of Review: The Zoning Ordinance and its associated zoning map are derived from long-range comprehensive planning studies intended to promote orderly, desirable development. Casual or unsupported amendments to the Zoning Ordinance can undermine this purpose. Therefore, rezoning requests are evaluated according to the following criteria: 1. Compliance with the Comprehensive Plan; 2. Compliance with the standards, goals, and intent of this ordinance; 3. The character of the surrounding property, including any pending development activity; 4. Adequacy of public infrastructure to support the proposed development; 5. Impacts on natural resources, including existing conditions and ongoing post-development conditions; 6. Compliance with other laws and regulations of the City; 7. Compliance with other applicable laws and regulations of other jurisdictions; 8. Impacts on adjacent property including noise, traffic, visible intrusions, potential physical impacts, and property values; and 9. Impacts on the surrounding neighborhood including noise, traffic, visible intrusions, potential physical impacts, and property values. Recommendation: Staff recommends APPROVAL of ZC 26.04– Morphy Corners at 8501 Morphy Avenue, request to rezone property from R-4, Low Density Multi-Family Residential District to R-1, Low Density Single-Family Residential District. Page 57 of 246 EXHIBITS ZC 26.04 –Morphy Corners May 4, 2026 Page 3 of 5 Potential Wetlands 180 1 278 8480 99 100 DOME'S2SLIDE 228.518 Inco 028.51 C. 3 8 900 100480 MORPHY AVE 150 150 158 2 O 28.529 28.772 28 531 11 AC[c) Potential Wetlands in N N O C 1 CM CO □ C C CM CO o S — 8.2 Ac(c) o mA CM O 8 CI a C LU x— O o CD DC LU a C n O = </> m Page 58 of 246 EXHIBITS ZC 26.04 –Morphy Corners May 4, 2026 Page 4 of 5 Excerpt from Table 3-2: Dimension Table – Lots and Principle Structure Dimension District or Use Min. Lot Area / Allowed Units Per Acre (UPA) Min. Lot Width Front Setback Rear Setback Side Setback Street Side Setback Max. Total Lot Coverage by All Structures Max. Height R/A 3 acres/ - 198’ 75’ 75’ 25’ 50’ none 30’ R-1 15,000 s.f./ - 100’ 40’ 35’ 10’ b 20’ 40% 30’ a R-1a 40,000 s.f./ - 120’ 30’ 30’ 10’ b 20’ 25% 35’ R-1b 30,000 s.f./ - 100’ 30’ 30’ 10’ b 20’ 25% 35’ R-1c 20,000 s.f./ - 80’ 30’ 30’ 10’ b 20’ 25% 35’ R-2 10,500 s.f./ - 75’ 35’ 35’ 10’ b 20’ 37% 30’ a R-3 7,800 s.f./ - 65’ 30’ 35’ 8’ b 20’ 35% 30’ R-3 PGH 4,000 s.f./ - 40’ 20’ 15’ 10’ b 10’ 32.50% 30’ R-3 TH 2,400 s.f./ - 24’ 20’ 35’ 0’ c 20’ 45% 30’ R-4 10,500 s.f. for two dwelling units plus 6,500 s.f. for each additional unit/ 7 UPA 75’ for two dwelling units plus 5’ for each additional unit 30’ 35’ 10’ b 20’ 30% 30’ Page 59 of 246 EXHIBITS ZC 26.04 –Morphy Corners May 4, 2026 Page 5 of 5 Excerpt from Table 3-1 Use Table Zoning Districts R-4 R-1 (a, b, c) Zoning Districts R-4 R-1 (a, b, c) Use Categories / Specific Uses Use Categories / Specific Uses Dwelling Service Single-Family ● ● Convalescent or Nursing Home ○ ○ Two-family ● Clinic ○ ○ Townhouse э Outdoor Recreation Facility ○ ○ Patio Home Day Care ○ ○ Multiple-family / Apartment э General Personal Services Manufactured Home Mortuary or Funeral Home Mixed-use Automobile Repair Accessory Dwelling Indoor Recreation Estate Dry Cleaner / Laundry Civic Personal Storage Elementary School ● ● Bed & Breakfast Secondary School ● ● Hotel / Motel Education Facility ● ● Boarding House or Dormitory Library ● ● Recreational Vehicle Park Place of Worship Restaurant Cemetery ○ ○ Bar Hospital Entertainment Venue Public Open Space ● ● Marina Common Open Space ● ● Kennel or Animal Hospital Community Center or Club ○ ○ Warehouse Public Utility ○ ○ Junk Yard or Salvage Yard Office Manufacturing General Limited Professional Light Home Occupation э э General Retail Food Processing Grocery Rural Convenience Store Agriculture General Merchandise Rural Market Shopping Center Plant Nursery Automobile Service Station Outdoor Sales Limited Outdoor Sales Lot Garden Center ● = Allowed By-Right Э = Special Conditions ○ = On Appeal Page 60 of 246 Page 61 of 246 BI S H O P R O A D 4 0 F T . R / W SURVEYOR'S CERTIFICATE SURVEY DESCRIPTION: SURVEYOR'S NOTES: FLOOD STATEMENT: OWNER INFORMATION:ZONING INFORMATION: MORPHY AVE 50 FT. R/W PIN: 14970 3.02 ACRES ± Civil (251) 990-6566 9969 WINDMILL RD FAIRHOPE, AL 36532 Engineering & Surveying PROJ MGR SHEET FILE PROJECT SCALE CHKD. DRAWN N 0 20 40 80 1" = 40 FEET GR I D N O R T H DREXEL BOOTHE BOUNDARY & TOPOGRAPHIC SURVEY OF DED 11 20261640-B-T-TREES 20261640 1"=40 BMB ZJH LEGEND:LEGEND: SITE P.O.B. TREE LEGEND: B AAMALA HL D E.DIEDAVI I I LOT 3 )5 8 SUB CRF 1/2” ILL A1EW0Q375-ACRF 5/8"/MOORE°3GPsuoe PIN: 14970 SETBACKS:J AI14.8’(RIM:IASPHALT DRIVE 1 30INV: 113.3’ 0IISIDE STREET: 20 FEET *ft548sIIO00— G ------- G -6.YYYy —-113---------113-/, MATTHEW D E ARLAND ETTN IONAL PARK DR : AL 36532 ' FST AND MALONE, MAT! ETAL MALONE, SCARL df&21§: 22EraItoRt30’ DRAINAGE & UTILITY EASEMENT \Church EAST/8O’(R)0 4 1.0’ OFF TURKEY/25".441.3‘OFF S89°57‘45"E 478.26’1/2"CRF(M00RE)44WM OT7 GoodCTIF 2”/TURKEY/24"28TWIN/30"I 2718.7’= E8°UNY115’21"±8’RCP_-----------25”16”s = = INV: 111.48’a 9:k P.O.B. POINT OF BEGINNING/-0.2’ OFFTURKEY/22"50”23" $PARCEL IDENTIFICATION NUMBERPIN CD 28"/LOT 1 । i CRFI: .8 8 1/38”22 ,**/17”;19 ”118" 18"O O)12"\E /*113 CPP CORRUGATED PLASTIC PIPE RCAP REINFORCED CONCRETE ARCH PIPEf. TWIN/J 6 23"RCP REINFORCED CONCRETE PIPEOETURKEY/21"I WOOD FENCEs N I '-12"6 BARBED WIRE FENCEIIOVERHEAD POWER LINE--------- OHP----------—(SEWER MAIN-------SS--------LAUREL/34”ICD UNDERGROUND GAS LINE(39" 1 TELEPHONE MANHOLE LAUREL,GUY WIRElb.1 UTILITY POLEs•115-0 I WATER/27"SEWER MANHOLE 18”WATER VALVE 30"7 /0 X FIRE HYDRANTLAUREL/23’ I TELEPHONE PEDESTAL□ 21 "s TELEPHONE JUNCTION BOXOFF-1.4’ WOODEN POST25” Cp MAILBOX 19"■GRATE INLETILIVE/32”19" CIVIL)1/2 "CRF 1/2”CRF(M00RE)/- GW . (ILL/CIBLE)^ Y-0 (-----------OHP----------OHP----------OHP — CNt-INV: 109.63 18”RCP 15 "CPP=====111:---------SS---------SS--------- SS---------SS---------SSINV:111.3 INV:111.22‘OHP ------------- OHP 09 —INV: 107.15’1/2" RCAP N89°53‘43”W-----112-------- —18"RCPA 18"RCP WEST 480’(R)A N ------113---------111--------■11O:. aChINV: 112612 18”RCP_INV: 111.04 —-------109-----------“14 11"x18” RCAF ---------— 110—□-109— ---—=108-O O 1 1/2"RBF 1 /2"CRF(M00RE)1/2”CRF(MOORE) ■028.531 ANZ<0 O \0.OAK TREE POPCORN TREE 1. PECAN TREE CYPRESS TREE2. CEDAR TREE 3. SWEETGUM TREETRACT CONTAINS 3.02 ACRES, MORE OR LESS. 4.(DESCRIPTION COMPOSED FROM PROBATE RECORDS AND AN ACTUAL FIELD SURVEY) CAD5. 6. 0^-04 -ZJO2^ 7. SURVEY NOT VALID WITHOUT ORIGINAL SIGNATURE AND SEAL. CRF CTIF RBF = REBAR FOUND (NO CAP) CXF = CUT ”X” IN CONCRETE FOUND Fairhope Church 1/2"CRF , (SE CIVIL) Samaritan Church ‘airhope School CITY OF FAIRHOPE ZONING: R-4 (LOW DENSITY MULTI-FAMILY RESIDENTIAL DISTRCIT) CAPPED REBAR SET(SE CIVIL CA-1167) CAPPED REBAR FOUND CRIMP TOP IRON FOUND S.E. CIVIL, LLC DAVID E. DIEHL FRONT: REAR: SIDE: ELEVATIONS SHOWN HEREON ARE REFERENCED TO NORTH AMERICAN VERTICAL DATUM 1988(NAVD88) THERE WAS NO ATTEMPT TO DETERMINE THE EXISTENCE, LOCATION, OR EXTENT OF ANY SUB-SURFACE FEATURES. BEARINGS AND DISTANCES SHOWN HEREON WERE ’’COMPUTED” FROM ACTUAL FIELD TRAVERSES, AND ARE BASED ON STATE PLANE GRID, ALABAMA WEST ZONE NAD83 (2011) USING GPS OBSERVATIONS. SURVEY CONDUCTED USING INSTRUMENT NUMBER 1125413, & 587301 PROBATE RECORDS, BALDWIN COUNTY, ALABAMA. NO TITLE SEARCH OR REPORT WAS PROVIDED FOR THIS SURVEY. LEGENDRE PAUL J 20279 BISHOP RD FAIRHOPE AL 36532 BRICK COLUMN COLUMN BRICK 30 FEET 35 FEET 10 FEET — II I I- ) BEGINNING AT A ONE-HALF INCH CAPPED REBAR SET(SE CIVIL CA-1167) AT THE NORTHEAST CORNER OF THE INTERSECTION OF THE NORTH RIGHT-OF-WAY OF MORPHY AVENUE WITH THE EAST RIGHT-OF-WAY OF BISHOP ROAD; THENCE RUN NORTH 00 DEGREES 38 MINUTES 12 SECONDS EAST ALONG THE EAST RIGHT-OF-WAY OF BISHOP ROAD, A DISTANCE OF 274.69 FEET TO A TWO INCH CRIMP TOP IRON FOUND AT THE SOUTHWEST CORNER OF GATEWOOD SUBDIVISION, BEING A MAP OR PLAT THEREOF, AS RECORDED ON SLIDE 1375-A, PROBATE RECORDS, BALDWIN COUNTY, ALABAMA; THENCE DEPARTING SAID RIGHT-OF WAY, RUN SOUTH 89 DEGREES 57 MINUTES 45 SECONDS EAST, A DISTANCE OF 478.26 FEET TO A ONE-HALF INCH CAPPED REBAR FOUND(MOORE); THENCE RUN SOUTH 00 DEGREES 39 MINUTES 24 SECONDS WEST, A DISTANCE OF 275.25 FEET TO A ONE-HALF INCH CAPPED REBAR FOUND(ILLEGIBLE) ON THE NORTH RIGHT-OF-WAY OF MORPHY AVENUE; THENCE RUN NORTH 89 DEGREES 53 MINUTES 43 SECONDS WEST ALONG SAID RIGHT-OF-WAY, A DISTANCE OF 478.16 FEET TO THE POINT OF BEGINNING.SURVEY WAS CONDUCTED IN JANUARY 2026, AND IS RECORDED IN AN ELECTRONIC FIELD BOOK. i a 15’ 2.9‘ O & LG O THERE MAY BE RECORDED OR UNRECORDED DEEDS, EASEMENTS, RIGHT-OF-WAYS, OR OTHER INSTRUMENTS WHICH COULD AFFECT THE BOUNDARIES OF SAID PROPERTIES. I I I THE UTILITY INFORMATION SHOWN HEREON WAS OBTAINED BY FIELD LOCATING AND PLOTTING THE VISIBLE ABOVE GROUND UTILITY FEATURES. WE, S.E. CIVIL, LLC, A FIRM OF LICENSED ENGINEERS AND LAND SURVEYORS OF FAIRHOPE, ALABAMA, HEREBY STATE THAT ALL PARTS OF THIS MAP OF SURVEY HAVE BEEN COMPLETED IN ACCORDANCE WITH THE CURRENT REQUIREMENTS OF THE STANDARDS OF PRACTICE FOR SURVEYING IN THE STATE OF ALABAMA TO THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF. ___ • ===112: IINV:111.56‘ /FW #5660 O) D O o 0) © NX OWNER: BOBBY L. FAUST 22950 WOLF BAY DRIVE FOLEY, AL 36535 PROPERTY LIES IN FLOOD ZONE ’’X’’ (UNSHADED), AS SCALED FROM FLOOD INSURANCE RATE MAP NUMBER 01003C0644M, COMMUNITY NUMBER 010006, PANELS 0644, SUFFIX ”M”, MAP REVISED DATE APRIL 19, 2019. I I I I I / I I I I I I Fairhope t I I - 9j 0, 8 18"3,23" - OHP —L. INV: _________ 1 Q. NV: 107.81 SINV: 107.90’ I I INV: 106.55’ o— 3 Q =1 1____ ________ 0 o!m 1 2O ITIF PARCEL NUMBER: 46-05-16-0-000-028.518 BRICK d COLUMN CXF, R M:11i INV: 11. (A & R) = ACTUAL & RECORD BEARING/DISTANCE (R) = RECORD BEARING/DISTANCE 05-46-05-16-0-00? PIN: 15262 // S x li II, II, II JI FST AND RUFFLES, JEANNE M 9164 PEMBROOK LP FAIRHOPE AL 36532 E 15” / /2”CRS^t tl 1 4; / / / TTwin Beach / t Church e9 - INV: 108.27 INV: 107.99’= — —= , INV: 107.47 5 LOT 2 05-46-05-16-0-000-028.814-001 PIN: 622800 FST LEGENDRE ELIZABETH C AND A30‘ 78 197.97’(R) ^_197.83’ DATE AL. P.L.S. NO. 26014 PROPERTY IS LOCATED IN SECTION 16, TOWNSHIP 6 SOUTH, RANGE 2 EAST, BALDWIN COUNTY, ALABAMA. (VICINITY MAP - NOT TO SCALE) /N Ln BRICK COLUMN LOT 4 05-46-05-16-0-000-028.675 PIN: 109793 FST AND RHEA, PAMELA DILLARD 20280 BISHOP RD FAIRHOPE AL 36532 05-46-05-16-0-000-028.570 PIN: 77553 FST AND RUFFLES, JEANNE M 9164 PEMBROOK LP FAIRHOPE AL 36532 LOT 3 05-46-05-16-0-000-028.814-002 PIN: 622801 FST BOOTHE, DREXEL EDDIE AND BOOTHE, KELLY JOHNSON AS TRUSTEES OF THE DERXEL AND KELLY BOOTHE LIVING TRUST DATED FEBRUARY 14 2023 20259 BISHOP RD FAIRHOPE AL 36532 05-46-05-16-0-000-028.814 PIN: 243093 FST BANKS DEBRA A AND BANKS KENNETH 20289 BISHOP RD FAIRHOPE AL 36532 05-46-05-16-0-000-028.569 PIN: 77764 FST AND HOFFREN, WAYNE J ETAL HOFFREN, BETTY AND J 8444 MORPHY AVE FAIRHOPE AL 36532 ’ «10‘ PEDESTRIAN & UTILITY EASEMENT / y/9"C^ _. . . . _ . . . /(SE Cl^ 05-46-05-16-0-000-028.712 PIN: 114415 05-46-05-16-0-000-028.712 PIN: 114415 FST AND MALONE, MATTHEW D ETAL MALONE, SCARL AND ETT N 104 PROFESSIONAL PARK DR FAIRHOPE AL 36532 05-46-05-16-0-000-028.672 PIN: 108443 FST WASHINGTON SQUARE CONDOMINIUM DEVELOPMENT P.O. BOX 1004 FAIRHOPE, AL 36533 05-46-05-16-0-000-028.772 PIN: 221438 FST AND OLD OAKS, LLC P 0 BOX 1134 FAIRHOPE AL 36533 05-46-05-16-0-000-028.529 PIN: 15127 FST AND SPENCER, CURTIS M ETAL HUNT, LORENA AND E P O BOX 85 POINT CLEAR AL 36564 I % 104 PROFESSIC FAIRHOPE . NO.26014 * : PROFESSIONAL ■ . LAND /s —W :,ve® gl l I // 091 m I । I & C o I I &U i/2Vur S3 (SE CIVIL) © Co / / 4 ‘ m - (OI — OHP —===-—-OHP OHP 478.16‘ ~ Page 62 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1039 FROM: Hunter Simmons, Planning Director SUBJECT: Final Adoption - To Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance for General Cleanup. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts proposed Ordinance. BACKGROUND INFORMATION: The Ordinance originally advertised in October 2025 and readvertised in February 2026 contained several amendments and was a lengthy document. Those same topics, with proposed revisions, are now being presented as nine (9) separate Ordinances, to provide greater clarity and convenience. The General Cleanup Ordinance updates grammar, formatting, and minor inconsistencies throughout the Zoning Ordinance. These changes do not create new regulations but make the ordinance easier to read and administer. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 63 of 246 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 64 of 246 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE The Ordinance known as the Zoning Ordinance (No. 1253), adopted June 27, 2005, as previously amended, is further changed and altered as described below: WHEREAS, the City Council and the Planning Commission of the City of Fairhope, Alabama, directed the Planning Department to prepare certain amendments to the Zoning Ordinance (No. 1253) based upon the 2024 Comprehensive Plan, sustainability of public infrastructure and City services, and the health, safety, and general welfare of the community; and, WHEREAS, the proposed amendments relate to various sections of the Zoning Ordinance (No. 1253); and, WHEREAS, after the appropriate public notice and hearing of Case ZC 25.07 on September 4, 2025, the Planning Commission forwarded a favorable recommendation; and, WHEREAS, after advertisement, multiple public meetings and hearings of Case ZC 25.07 at City Council, the City Council made the following revisions and amendments to the Zoning Ordinance (No. 1253) pertaining to grammatical errors, typographical errors, inconsistent spellings, and other minor corrections that do not alter the purpose or intent of the Zoning Ordinance (No. 1253) nor result in any substantive change to the rules and regulations therein. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA: 1.THAT, the following attached (redlined) corrected version of Articles I, II, III, V, VII, VIII, and IX of the Zoning Ordinance (No. 1253) (“Exhibit A”) shall replace Articles I, II, III, V, VII, VIII, and IX of the existing Zoning Ordinance (No. 1253). Severability Clause – If any part, section or subdivision of this Ordinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this Ordinance, which shall continue in full force and effect notwithstanding such holding. Page 65 of 246 Effective Date – This Ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ Sherry Sullivan, Mayor Page 66 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1040 FROM: Hunter Simmons, Planning Director SUBJECT: Final Adoption – To Amend Ordinance No. 1253 — to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Definitions. (ZC 25.07). AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts the proposed Ordinance. BACKGROUND INFORMATION: The Ordinance originally advertised in October 2025 and readvertised in February 2026 contained several amendments and was a lengthy document. Those same topics, with proposed revisions, are now being presented as nine (9) separate Ordinances, to provide greater clarity and convenience. The Definitions ordinance updates and clarifies various existing definitions and proposes to add certain new definitions related to the other Zoning Amendments being proposed, including housing types and recreation districts. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 67 of 246 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 68 of 246 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE The Ordinance known as the Zoning Ordinance (No. 1253), adopted June 27, 2005, as previously amended, is further changed and altered as described below: WHEREAS, the City Council and the Planning Commission of the City of Fairhope, Alabama, directed the Planning Department to prepare certain amendments to the Zoning Ordinance (No. 1253) based upon the 2024 Comprehensive Plan, sustainability of public infrastructure and City services, and the health, safety, and general welfare of the community; and, WHEREAS, the proposed amendments relate to various sections of the Zoning Ordinance (No. 1253); and, WHEREAS, after the appropriate public notice and hearing of Case ZC 25.07 on September 4, 2025, the Planning Commission forwarded a favorable recommendation; and, WHEREAS, after advertisement, multiple public meetings and hearings of Case ZC 25.07 at City Council, the City Council made the following revisions and amendments to the Zoning Ordinance (No. 1253) pertaining to Article III known as “Zoning Districts” and Article IX known as “Definitions and Interpretation”. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA: 1.THAT, Article III, Section A: Purpose and Intent, be hereby amended to add the following: 23.REC-1 Active Recreation: This district is intended for recreational activities such as athletic fields, marinas, golf courses and similar uses, and accessory structures customarily incidental to such uses. 24.REC-2 Passive Recreation: This district is intended for recreational activities such as hiking, biking, bird watching and similar uses, and typically preserve environmentally sensitive areas. 2.THAT, Article IX, Section B.1.: Dwelling Use Category, be hereby repealed and replaced as follows: 1.Dwelling Use Category – a.Single Family Dwelling– a detached Building with only one Dwelling Unit designed for and occupied by one Family. b.Two Family Dwelling – a detached Building with only two Dwelling Units designed for and occupied by or for occupancy by two families. c.Townhouse – a Dwelling Unit attached to a series of other dwelling units by not more than 2 vertical party walls, and where each unit maintains an individual entrance from the exterior of the building and is on its own lot. d.[Reserved] Page 69 of 246 e.Patio/Garden Home – a detached Dwelling Unit located on its own lot, having only one side yard required or detached Building with only two Dwelling Units designed for and occupied by two families, with a small courtyard, patio or side yard required for each Dwelling Unit. f.Multiple-Family/Apartment – a Building or Buildings with three or more Dwelling Units designed for or occupied by three or more families with separate cooking and housekeeping facilities for each, where either the units share a common entrance from the exterior of the Building or any single Dwelling Unit has a common wall or floor with more than two other Dwelling Units. g.Manufactured Home – a structure that is governed by the federal manufactured home construction and safety standards established by the National Manufactured Homes Construction and Safety Standards Act, 42 U.S.C. Section 5403. h.Manufactured Home Development – any plot of ground upon which two or more manufactured homes, occupied for dwelling purposes, are located, regardless of whether or not a charge is made for such accommodation. i.Manufactured Home Space – a plot of ground within a manufactured home development designed for the accommodation of one manufactured home. j.Mixed Use Building– a building designed for one or more other uses in addition to one or more Dwelling Units that are not accessory to any of the other uses. k.Accessory Dwelling Unit – a Dwelling Unit that is associated with and incidental to a principal use, and is on the same lot as the principal use. 3.THAT, Article IX, Section B.2.k.: Public Utility, be hereby repealed and replaced as follows: k.Public Utility – a use of any structure, land, or infrastructure by a regulated enterprise or franchise to provide a service to all members of the general public that is deemed essential for the public health, safety, and welfare. Review by the Planning Commission, in accordance with Section 11-52-11 of the Code of Alabama, of compliance with the Fairhope Subdivision Regulations and Comprehensive Plan, may be required for all public utility facilities. 4.THAT, Article IX, Section B.3.c.: Home Occupation, be hereby repealed and replaced as follows: c.Home Occupation – an operation for gain or support conducted only by members of a Family residing on the premises limited in its use and not in a manner detrimental to the character of the surrounding neighborhood. 5.THAT, Article IX, Section B.5.v.: Wholesale Establishment, be hereby repealed and replaced as follows: v.Wholesale Establishment – business establishments that generally sell commodities in large quantities or to retailers, jobbers, other wholesale establishments, or manufacturing establishments. These commodities are basically for further resale, for use in the fabrication of a product, Page 70 of 246 or for use by a business service. 6.THAT, Article IX, Section C: Defined Terms, be amended to repeal and replace the following terms: Deck: An extension of a building or Dwelling Unit attached at or below floor level and having no walls or roof; railings may be provided; includes the term balcony. Family: One (1) or more persons occupying a single Dwelling Unit and using common cooking facilities, provided that, unless all members are related by blood, adoption or marriage, no such family shall contain over five (5) persons. Family (Home Occupation): For purposes of home occupations, Family is defined as only those persons related by blood, marriage or adoption and using common cooking facilities within a single Dwelling Unit. 7.THAT, Article IX, Section C: Defined Terms, be amended to add the following terms: Density, Gross: the number of Dwelling Units per acre of the total land to be developed. Gross Density is measured by dividing the total land area by the number of Dwelling Units. Density, Net: the number of Dwelling Units per acre of land when the acreage involved includes only the land devoted to residential uses. Net Density does not include public or private streets, wetlands, public rights-of-way, watercourses, floodways, stormwater ponds, or undevelopable land based on topography or physical constraints. Dwelling Unit: A room or group of rooms, providing or intended to provide living quarters for not more than one (1) Family. All rooms within the Dwelling Unit shall have internal access, and the Dwelling Unit shall have no more than one electrical meter. Floor Area Ratio (FAR): The Gross Floor Area for all Buildings on a Lot or Parcel (as determined by the applicable Gross Floor Area definition) divided by the gross area of such Lot. Gross Floor Area: The sum of the gross horizontal areas of all floors of a Building, including interior balconies and mezzanines, and any exterior open porches or galleries which serve as an extension of those activities conducted within the enclosed Structure; all horizontal dimensions shall be measured between the exterior faces of walls or columns, including the walls or railings of Porches and Decks. The gross floor area of a Building shall include the floor area of accessory Buildings on the same lot, measured the same way. Structures, Porches, and Decks intended for occupancy, whether temporary or permanent, within a Rooftop Terrace shall be included in the Gross Floor Area. Upper Story Dwelling: A Dwelling Unit intended for a single-family in Mixed Used Buildings in which no less than 75% of the first floor is occupied by Commercial Uses. Severability Clause – If any part, section or subdivision of this Ordinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this Ordinance, which shall continue in full force and effect notwithstanding such holding. Page 71 of 246 Effective Date – This Ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 27TH DAY OF JULY, 2026 ____________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ Sherry Sullivan, Mayor Page 72 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1041 FROM: Hunter Simmons, Planning Director SUBJECT: Final Adoption – To Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Mixed Use Buildings. (ZC 25.07) AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts the proposed Ordinance. BACKGROUND INFORMATION: The Ordinance originally advertised in October 2025 and readvertised in February 2026 contained several amendments and was a lengthy document. Those same topics, with proposed revisions, are now being presented as nine (9) separate Ordinances, to provide greater clarity and convenience. The Mixed-Use Building ordinance consolidates all regulations for Mixed-Use Buildings (which were previously peppered throughout the Zoning Ordinance) under one section in Article III to improve ease of use when developing said structures. Additionally, the ordinance introduces Floor Area Ratios (FAR), clarifies development standards and density maximums, and increases required commercial usage on the ground floor from 50% to 75%. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: Page 73 of 246 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 74 of 246 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE The Ordinance known as the Zoning Ordinance (No. 1253), adopted June 27, 2005, as previously amended, is further changed and altered as described below: WHEREAS, the City Council and the Planning Commission of the City of Fairhope, Alabama, directed the Planning Department to prepare certain amendments to the Zoning Ordinance (No. 1253) based upon the 2024 Comprehensive Plan, sustainability of public infrastructure and City services, and the health, safety, and general welfare of the community; and, WHEREAS, the proposed amendments relate to various sections of the Zoning Ordinance (No. 1253); and, WHEREAS, after the appropriate public notice and hearing of Case ZC 25.07 on September 4, 2025, the Planning Commission forwarded a favorable recommendation; and, WHEREAS, after advertisement, multiple public meetings and hearings of Case ZC 25.07 at City Council, the City Council made the following revisions and amendments to the Zoning Ordinance (No. 1253) pertaining to Article III, Section D.14 Mixed-Use Buildings. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA: 1.THAT, Article III, Section D, be hereby amended to add the following: 14.Mixed-Use Building a.Intent: The intent of the special conditions for Mixed-Use Building(s) is to: (1)Accommodate Mixed-Use Building(s) with neighborhood-serving retail, service, civic, and other uses on the ground floor and residential above the non-residential space; and (2)To provide opportunities for vertical integration of compatible uses within the same Building footprint; and (3)To ensure the Mixed-Use Building(s) are compatible with the character of the surrounding neighborhood; and (4)Make efficient, economical, comfortable, and convenient use of land and open space; and (5)Serve the public purposes of zoning by means alternative to conventional arrangements of yards and building areas. b.Site Requirements: (1)Minimum lot area: 20,000 square feet or 9,680 sf per Dwelling Unit, whichever is greater. (2)Minimum dimensions of parcel: (i)80 feet minimum width of lot at all points between the street line and the front setback line (ii) 80 feet minimum street frontage line (3)Minimum yards and building setbacks: (i)Minimum front yard setback: 40 feet (ii)Minimum rear yard setback: 20 feet (iii)Minimum side yard setbacks 15 feet, except where lots abut residentially zoned property side yard setback shall be 20 feet Page 75 of 246 (4)Building limitations: (i)Maximum Floor Area Ratio (FAR): 60 percent (ii)Maximum impervious area: 50 percent of the total area of the lot (iii)Maximum number of stories: Two (iv) Maximum building height: 30 feet (5)Maximum allowable Gross Density: One Dwelling Unit per 9,680 square feet of land contained in the parcel c.Notwithstanding the foregoing, the following site requirements shall apply to any lot that is located within any area of the CBD Overlay where Mixed-Use Buildings are allowed: (1)Minimum lot area: 3,630 sf per Dwelling Unit. (2)Minimum dimensions of parcel: None (3)Minimum yards and building setbacks: (i)Minimum front yard setback: Mixed-Use Buildings in the CBD shall be built at the right-of-way line, unless a courtyard, plaza or other public open space is proposed. (ii)Minimum rear yard setback: Determined by Zoning District. See Table 3-2. (iii)Minimum side yard setbacks: None, except that corner lots shall have the same building line on the side street as is on the front street. (4)Building limitations: (i)Maximum Floor Area Ratio (FAR): 225 percent (ii)Maximum impervious area: None (iii)Maximum number of stories: Three (iv) Maximum building height: 40 feet to the top of all structures, appurtenances, and mechanical equipment. (5)Maximum allowable Gross Density: One Dwelling Unit per 3,630 square feet of land contained in the parcel (i)A minimum of one (1) Dwelling Unit may be permitted, regardless of the aforementioned 3,630 square foot size requirement, for all legal lots in existence prior to (ENTER EFFECTIVE DATE OF THIS ORDINANCE). Any and all new lots created after (ENTER EFFECTIVE DATE OF THIS ORDINANCE) shall conform to the Maximum allowable Gross Density. d.Use Restrictions: (1)Residential Uses: Upper Story Dwellings shall be allowed in accord with the following requirements: (i)No Upper Story Dwelling shall have a gross floor area of less than 600 feet. (2)Commercial Uses: (i)At least 75% of the ground floor of a Mixed-Use Building shall be occupied by Commercial/nonresidential uses. For the purposes of this calculation, parking garages/areas, located within a Building’s footprint, shall not make up more than 25% of the ground floor. 2.THAT, Article V, Section H.3.A(20), be hereby amended as follows: (20) Mixed-Use Buildings 3.THAT, Article V, Section H.3.E, be hereby amended to remove: (2) Mixed-use buildings shall be vertically mixed in use. Retail uses shall be placed at street level. Page 76 of 246 4.THAT, Article V, Section I.5.c, be hereby amended to remove: ii. A mixed-use building may have a height of 35’ if it contains both residential and commercial space. The residential use must make up at least 33% of the total area of the building and located on the second and/or third floor, and retail or office space must make up at least 50% of the total area of the building and be located on ground and/or second floor. Severability Clause – If any part, section or subdivision of this O rdinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this Ordinance, which shall continue in full force and effect notwithstanding such holding. Effective Date – This Ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 27TH DAY OF JULY, 2026 _____________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ Sherry Sullivan, Mayor Page 77 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1042 FROM: Hunter Simmons, Planning Director SUBJECT: Final Adoption – To Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Multi- Family/Apartment. (ZC 25.07) AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts the proposed Ordinance. BACKGROUND INFORMATION: The Ordinance originally advertised in October 2025 and readvertised in February 2026 contained several amendments and was a lengthy document. Those same topics, with proposed revisions, are now being presented as nine (9) separate Ordinances, to provide greater clarity and convenience. The Multi-Family/Apartments ordinance establishes new standards for apartment developments, including site design and compatibility requirements. These standards are intended to guide where and how higher-density housing is developed. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 78 of 246 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 79 of 246 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE The Ordinance known as the Zoning Ordinance (No. 1253), adopted June 27, 2005, as previously amended, is further changed and altered as described below: WHEREAS, the City Council and the Planning Commission of the City of Fairhope, Alabama, directed the Planning Department to prepare certain amendments to the Zoning Ordinance (No. 1253) based upon the 2024 Comprehensive Plan, sustainability of public infrastructure and City services, and the health, safety, and general welfare of the community; and, WHEREAS, the proposed amendments relate to various sections of the Zoning Ordinance (No. 1253); and, WHEREAS, after the appropriate public notice and hearing of Case ZC 25.07 on September 4, 2025, the Planning Commission forwarded a favorable recommendation; and, WHEREAS, after advertisement, multiple public meetings and hearings of Case ZC 25.07 at City Council, the City Council made the following revisions and amendments to the Zoning Ordinance (No. 1253) pertaining to Article II, Section D.13 Multi- Family/Apartments. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA: 1. THAT, Article III, Section D, be hereby amended to add the following: 13. Multi-Family/Apartment a. Intent: The intent of the special conditions for apartments is to: (1) Provide a residential format as an alternative to single-family homes; and (2) Allow apartments to be appropriately intermingled with other types of housing and give residents of apartments quality residential neighborhoods; and (3) Ensure location and design standards compatible with surrounding property; and (4) Make efficient, economical, comfortable, and convenient use of land and open space. b. Site Requirements: (1) Minimum total site area: One (1) acre (2) Minimum dimensions of parcel: (i) 200 feet minimum width of parcel at all points between the street line and the front setback line (ii) 200 feet minimum street frontage line (3) Minimum yards and building setbacks: (i) Minimum front yard setback: 50 feet (ii) Minimum rear yard setback: 40 feet (iii)Minimum side yard setbacks for buildings containing no more than one story: 20 feet (iv) Minimum side yard setbacks for buildings containing more than one story: 25 feet (4) Building Limitations (i) Maximum building area: 25% of the total area of the parcel (ii) Maximum number of stories: Two (2) (iii)Maximum building height: 30 feet Page 80 of 246 (5)Maximum allowable Gross Density: One Dwelling Unit per 9,680 square feet of land contained in the parcel. c.Parking: (1)Minimum off street parking per Dwelling Unit: Two (2) spaces. (2)Visitor and accessory parking shall be provided based on the following: (i)One to ten Dwelling Units: One-half parking space per Dwelling Unit; (ii)Eleven or more Dwelling Units: Five spaces plus one-fourth additional parking space for each Dwelling Unit over ten; d.Additional Requirements: (1)Service yards. Each Multi-Family/Apartment site shall be provided with a service yard for the storage of garbage, trash and maintenance equipment. Each such yard shall be located so as to be conveniently accessible by a street, alley or driveway to vehicles collecting such refuse and to occupants of the building served by such yard. Each such yard shall be paved with asphalt or concrete and shall be enclosed by an opaque wall or fence of permanent construction, at least six feet, but not more than eight feet, in height, and designed and constructed so as to conceal the service yard from visibility from outside such wall or fence. The entrance to the service yard shall be screened by a gate constructed of an opaque material, which gate must be at least six feet, but not more than eight feet, in height. (2)Sidewalks. Sidewalks of not less than five feet in width shall be provided between any parking area and the Buildings in which they serve, and there shall be a curb between all parking areas and any adjacent sidewalk. The sidewalks shall be paved with concrete or brick. Severability Clause – If any part, section or subdivision of this O rdinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this Ordinance, which shall continue in full force and effect notwithstanding such holding. Effective Date – This Ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ Sherry Sullivan, Mayor Page 81 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1043 FROM: Hunter Simmons, Planning Director SUBJECT: Final Adoption to Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: PUD (Planned Unit Development). (ZC 25.07) AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts the proposed Ordinance. BACKGROUND INFORMATION: The Ordinance originally advertised in October 2025 and readvertised in February 2026 contained several amendments and was a lengthy document. Those same topics, with proposed revisions, are now being presented as nine (9) separate Ordinances, to provide greater clarity and convenience. The Planned Unit Development (PUD) ordinance clarifies the required usage of certain zoning districts as the basis for when applicants are designing their proposed PUDs and what documentation is required in PUD applications justifying deviations from base zoning districts. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: Page 82 of 246 For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 83 of 246 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE The Ordinance known as the Zoning Ordinance (No. 1253), adopted June 27, 2005, as previously amended, is further changed and altered as described below: WHEREAS, the City Council and the Planning Commission of the City of Fairhope, Alabama, directed the Planning Department to prepare certain amendments to the Zoning Ordinance (No. 1253) based upon the 2024 Comprehensive Plan, sustainability of public infrastructure and City services, and the health, safety, and general welfare of the community; and, WHEREAS, the proposed amendments relate to various sections of the Zoning Ordinance (No. 1253); and, WHEREAS, after the appropriate public notice and hearing of Case ZC 25.07 on September 4, 2025, the Planning Commission forwarded a favorable recommendation; and, WHEREAS, after advertisement, multiple public meetings and hearings of Case ZC 25.07 at City Council, the City Council made the following revisions and amendments to the Zoning Ordinance (No. 1253) pertaining to Article V, Section A PUD- Planned Unit Development. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA: 1.THAT, Article V, Section A.2, be hereby repealed and replaced as follows: 2.Size and Density – A Planned Unit Development (PUD) shall be a minimum of three (3) acres. The Gross Density of a PUD shall be no greater than three (3) Dwelling Units/Acre. 2.THAT, Article V, Section A.3, be hereby repealed and replaced as follows: 3.Permitted Uses – A Planned Unit Development (PUD) shall be assembled using the following base zoning districts listed below. The list of permitted uses shall be described and contained in the Master Development Plan accompanying each Planned Unit Development application. a.B-1 – Local Business District b. B-2 – General Business District c.B-3a – Tourist Resort Lodging District d. B-3b – Tourist Resort Commercial Service District e.B-4 – Business and Professional District f.R-A – Residential/Agricultural District g. R-1 – Low Density Single-Family Residential District h. R-1(a) – Low Density Single-Family Residential District i.R-1(b) – Low Density Single-Family Residential District j.R-1(c) – Low Density Single-Family Residential District k. R-2 – Medium Density Single-Family Residential District l.R-3 – High Density Single-Family Residential District 3.THAT, Article V, Section A.4.a.(2).i., be hereby amended to add the following: i.Proposed lot lines and dimensions: i. Identification of the base zoning district from Section 3 for all lots within the PUD; Page 84 of 246 ii.Deviations from dimensional requirements may be allowed when there is a clear benefit to the City and surrounding community, in order to encourage land conservation and environmental protection, and/or to allow for a more efficient use of open space, all while clearly furthering the goals of the Comprehensive Plan; iii.If any proposed lot does not meet the dimensional standards of the base zoning district associated with it, provide a description of the specific dimensional standards along with justification for the proposed deviations. Severability Clause – If any part, section or subdivision of this O rdinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this Ordinance, which shall continue in full force and effect notwithstanding such holding. Effective Date – This Ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 27 DAY OF JULY, 2026 ______________________________ Sherry Sullivan, Mayor Page 85 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1045 FROM: Hunter Simmons, Planning Director SUBJECT: Final Adoption Ordinance – Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Tables 3-1, 3-2, and 3-3. (ZC 25.07). AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts the proposed Ordinance. BACKGROUND INFORMATION: The Ordinance originally advertised in October 2025 and readvertised in February 2026 contained several amendments and was a lengthy document. Those same topics, with proposed revisions, are now being presented as nine (9) separate Ordinances, to provide greater clarity and convenience. The Tables ordinance updates permitted uses and development standards across several zoning districts. These changes align the ordinance with the other proposed amendments and clarify where certain uses may be located. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 86 of 246 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 87 of 246 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE The Ordinance known as the Zoning Ordinance (No. 1253), adopted June 27, 2005, as previously amended, is further changed and altered as described below: WHEREAS, the City Council and the Planning Commission of the City of Fairhope, Alabama, directed the Planning Department to prepare certain amendments to the Zoning Ordinance (No. 1253) based upon the 2024 Comprehensive Plan, sustainability of public infrastructure and City services, and the health, safety, and general welfare of the community; and, WHEREAS, the proposed amendments relate to various sections of the Zoning Ordinance (No. 1253); and, WHEREAS, after the appropriate public notice and hearing of Case ZC 25.07 on September 4, 2025, the Planning Commission forwarded a favorable recommendation; and, WHEREAS, after advertisement, multiple public meetings and hearings of Case ZC 25.07 at City Council, the City Council made the following revisions and amendments to the Zoning Ordinance (No. 1253) pertaining to Table 3-1, Table 3-2, and Table 3- 3. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA: 1.THAT, Article III, Section B.1., Table 3-1: Use Table, be hereby amended as follows: Remove columns “PUD”, “VRM”, “NVC”, and “CVC”; and Add columns “REC-1” and “REC-2”; and Use Category “Two-family” shall be amended to “Two-Family”; and Use Category “Multiple-family / Apartment” shall be amended to “Multiple- Family / Apartment”; and Use Category “Mixed use” shall be amended to “Mixed-Use Building”; and Zoning District R-5 shall be amended to allow Multiple-Family / Apartment Use Permitted subject to Special Conditions listed in the ordinance; and Zoning District B-1 shall be amended to remove Single-Family, Two-Family, and Townhouse Uses, and allow the Mixed-Use Building Use Permitted subject to Special Conditions listed in the ordinance; and Zoning District B-2 shall be amended to remove Single-Family, Two-Family, and Townhouse Uses, and allow the Mixed-Use Building Use Permitted subject to Special Conditions listed in the ordinance; and Zoning District B-3a shall be amended to remove the Multiple-Family / Apartment Use, and allow Mixed-Use Building Use Permitted subject to Special Conditions listed in the ordinance; and Page 88 of 246 Zoning District B-3b shall be amended to remove the Multiple-Family / Apartment Use, and allow Mixed-Use Building Use Permitted subject to Special Conditions listed in the ordinance; and Zoning District B-4 shall be amended to remove the Townhouse Use, and allow Mixed-Use Building Use Permitted subject to Special Conditions listed in the ordinance; and Zoning District HTD shall be amended to remove the Townhouse Use, and allow Multiple-Family / Apartment and Mixed-Use Building Uses Permitted subject to Special Conditions listed in the ordinance; and Zoning District REC-1 shall be amended to add Public Open Space, Common Open Space, Community Center or Club, Outdoor Recreation Facility, and Indoor Recreation Uses Permitted subject to general ordinance standards and conditions, and Public Utility and Marina Uses Permitted only on appeal and subject to special conditions; and Zoning District REC-2 shall be amended to add Public Open Space, Common Open Space, Community Center or Club, Outdoor Recreation Facility, and Indoor Recreation Uses Permitted subject to general ordinance standards and conditions, and Public Utility and Marina Uses Permitted only on appeal and subject to special conditions; and For convenience, Exhibit A includes visual representations of both a “Final” and “Redlined” version of the above-referenced amendments to Table 3-1. 2.THAT, Article III, Section C.1., Table 3-2: Dimension Table – Lots and Principle Structure be hereby amended as follows: The column title for “Dimension, District or Use”, be repealed and replaced with “Zoning District”; and Add column “Max. Impervious Area k”; and Zoning District R-1 shall be amended to add a 45% Max. Impervious Area; and Zoning District R-1a shall be amended to add a 30% Max. Impervious Area; and Zoning District R-1b shall be amended to add a 30% Max. Impervious Area; and Zoning District R-1c shall be amended to add a 30% Max. Impervious Area; and Zoning District R-2 shall be amended to add a 42% Max. Impervious Area; and Zoning District R-3 shall be amended to add a 40% Max. Impervious Area; and Zoning District R-3 PGH shall be amended to add a 37% Max. Impervious Area; and Zoning District R-3 TH shall be amended to repeal and replace Min. Lot Area / Allowed Units Per Acre (UPA) with “20,000 sf/-“, to repeal and replace Min. Lot Width with “80’”, to repeal and replace Side Setback with “20’ c”, and to add a 50% Max. Impervious Area; and Page 89 of 246 Zoning District R-4 shall be amended to remove “for two dwelling units plus 6,500 s.f. for each additional unit/ 7 UPA” from the Min. Lot Area / Allowed Units Per Acre (UPA) column, and to remove “for two dwelling units plus 5’ for each additional unit” from the Min. Lot Width column; and Zoning District R-5 shall be amended to remove “for two dwelling units plus 4,100 s.f. for each additional unit/ 10 UPA” from the Min. Lot Area / Allowed Units Per Acre (UPA) column, and to remove “for two dwelling units plus 5’ for each additional unit” from the Min. Lot Width column; and To remove superscript “l” from all columns and rows within Table 3-2: Dimension Table – Lots and Principle Structure, and For convenience, Exhibit B includes visual representations of both a “Final” and “Redlined” version of the above-referenced amendments to Table 3-2. 3.THAT, Article III, Section C.1., Table 3-2: Dimension Table – Lots and Principle Structure footnotes be hereby repealed and replaced as follows: a.Structure may exceed the building height provided the lot width is increased by 10 feet for each additional foot in height. b.Where a driveway is in the side, and extends past the front of the principal structure, the side setback shall be 15 feet. Driveways shall not be within three (3) feet of the side lot line. The area between the side lot line and driveway shall be vegetated and remain pervious. c.A minimum side yard, as required by Article III, Section D.2 may be located within the 20-foot side setback. d.Where a lot abuts residential property on both sides, the front setback shall be in line with adjacent structures. e.Where a lot abuts residential property, the side setback shall be 10 feet. f.Where a lot abuts residential property to the rear, the rear setback shall be 20 feet g.In the case of existing adjacent establishments, the setback shall be the average within 100 feet on either side of the proposed structure. h.Where a side or rear lot abuts residential districts, the setbacks shall be determined on an individual basis. i.R-6 Districts may be larger than five (5) acres provided they meet all the special design requirements of Article V., Section D.5. j. Central Business District 40 feet. k.For purposes of this article, the term "impervious area" means the developed area of the lot, including house and accessory structures, as well as surfaces that do not allow the free passage of water through the material into the ground. The term "impervious area" shall include, without limitation, sidewalks, driveways, parking areas, decks, and patios, unless such surfaces are constructed of materials that allow passage of water into the ground at a rate equal to the pre-developed condition. For convenience, Exhibit B includes visual representations of both a “Final” and “Redlined” version of the above-referenced amendments to Table 3-2. 4.THAT, Article III, Section C.2., Table 3-3: Dimension Table – Residential Accessory Structures be hereby amended as follows: The column title for “District or Use”, be repealed and replaced with “Zoning District”, and Severability Clause – If any part, section or subdivision of this Ordinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this Ordinance, which shall continue in full force and effect notwithstanding such holding. Page 90 of 246 Effective Date – This Ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ Sherry Sullivan, Mayor Page 91 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1044 FROM: Hunter Simmons, Planning Director SUBJECT: Final Adoption – To Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Site Plan Review. (ZC 25.07). (Introduced at the City Council Meeting on July 13, 2026). AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts the proposed Ordinance. BACKGROUND INFORMATION: The Ordinance originally advertised in October 2025 and readvertised in February 2026 contained several amendments and was a lengthy document. Those same topics, with proposed revisions, are now being presented as nine (9) separate Ordinances, to provide greater clarity and convenience. The Site Plan Review ordinance clarifies when projects require site plan review and establishes more detailed review procedures. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 92 of 246 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 93 of 246 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE The Ordinance known as the Zoning Ordinance (No. 1253), adopted June 27, 2005, as previously amended, is further changed and altered as described below: WHEREAS, the City Council and the Planning Commission of the City of Fairhope, Alabama, directed the Planning Department to prepare certain amendments to the Zoning Ordinance (No. 1253) based upon the 2024 Comprehensive Plan, sustainability of public infrastructure and City services, and the health, safety, and general welfare of the community; and, WHEREAS, the proposed amendments relate to various sections of the Zoning Ordinance (No. 1253); and, WHEREAS, after the appropriate public notice and hearing of Case ZC 25.07 on September 4, 2025, the Planning Commission forwarded a favorable recommendation; and, WHEREAS, after advertisement, multiple public meetings and hearings of Case ZC 25.07 at City Council, the City Council made the following revisions and amendments to the Zoning Ordinance (No. 1253) pertaining to Review Procedures for Site Plan Approvals (Article II, Section C.2). NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA: 1.THAT, the title of Article II, Section C.2., be hereby amended, repealed, and replaced as follows: 2.Site Plan Application, Review, and Approval Procedures 2.THAT, Article II, Section C.2.a, be hereby repealed and replaced as follows: a.Projects Requiring Site Plan Application, Review, and Approval – Notwithstanding anything in the Code of Ordinances to the contrary, in the following circumstances a Site Plan Application must be submitted to the Director of Planning and Zoning and will be subject to the procedures and requirements provided in Section C.2.b through g, below: (1)Projects located in the CBD overlay or in a business-zoning district (other than M-1 and M-2), where such project will contain any commercial building that has either: (i) a gross floor area of 10,000 square feet or greater; or, (ii) aggregate impervious area of more than 30% of the lot (excluding the building); or (2)Projects located in any zoning district where such project will contain any Mixed-Use Building, Convalescent or Nursing Home, Automobile Service Station, Automobile Repair, Recreational Vehicle Park, Hotel, Motel, or Entertainment Venue. Severability Clause – If any part, section or subdivision of this Ordinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this Ordinance, which shall continue in full force and effect notwithstanding such holding. Page 94 of 246 Effective Date – This Ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ James Reid Conyers, Jr. Council PresidentATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ Sherry Sullivan, Mayor Page 95 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1046 FROM: Hunter Simmons, Planning Director SUBJECT: Final Adoption – To Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Townhouses. (ZC 25.07) AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts the proposed Ordinance. BACKGROUND INFORMATION: The Ordinance originally advertised in October 2025 and readvertised in February 2026 contained several amendments and was a lengthy document. Those same topics, with proposed revisions, are now being presented as nine (9) separate Ordinances, to provide greater clarity and convenience. The Townhouses ordinance updates townhouse development standards, including lot size, setbacks, parking access, and design requirements. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: Page 96 of 246 For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 97 of 246 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE The Ordinance known as the Zoning Ordinance (No. 1253), adopted June 27, 2005, as previously amended, is further changed and altered as described below: WHEREAS, the City Council and the Planning Commission of the City of Fairhope, Alabama, directed the Planning Department to prepare certain amendments to the Zoning Ordinance (No. 1253) based upon the 2024 Comprehensive Plan, sustainability of public infrastructure and City services, and the health, safety, and general welfare of the community; and, WHEREAS, the proposed amendments relate to various sections of the Zoning Ordinance (No. 1253); and, WHEREAS, after the appropriate public notice and hearing of Case ZC 25.07 on September 4, 2025, the Planning Commission forwarded a favorable recommendation; and, WHEREAS, after advertisement, multiple public meetings and hearings of Case ZC 25.07 at City Council, the City Council made the following revisions and amendments to the Zoning Ordinance (No. 1253) pertaining to Article III, Section D.2 Townhouses. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA: 1.THAT, Article III, Section D.2.b(2), be hereby repealed and replaced as follows: (2) Each Townhouse shall have a minimum lot area of 3,600 square feet for each Dwelling Unit; a front setback of twenty (20) feet; and a rear setback of thirty-five (35) feet. End Units shall have a minimum side yard of ten (10) feet. 2.THAT, Article III, Section D.2.b(3), be hereby repealed and replaced as follows: (3) Each Townhouse shall have on its own lot one rear yard containing not less than 400 square feet, reasonably secluded from view from rights-of-way or from neighboring property. See Figure 3-2. 3.THAT, Article III, Section D.2.b(4), be hereby repealed and replaced as follows: (4) All vehicle access to Townhouse units shall be rear-loaded by alleys or an internal drive aisle accessing the parking area or garages from the rear of the unit. Insofar as practicable, exterior off-street parking facilities shall be grouped in bays at the interior of blocks. No off-street parking space shall be more than 100 feet by the most direct pedestrian route from a door of the Dwelling Unit it is intended to serve. 4.THAT, Article III, Section D.2.b, shall be amended to add Section (6) as follows: (6) The Net Density of any townhouse development shall be no greater than seven (7) Dwelling Units/Acre. Page 98 of 246 Severability Clause – If any part, section or subdivision of this O rdinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this Ordinance, which shall continue in full force and effect notwithstanding such holding. Effective Date – This Ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ Sherry Sullivan, Mayor Page 99 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1047 FROM: Hunter Simmons, Planning Director SUBJECT: Final Adoption – To Amend Ordinance No. 1253 to consider the request from the City of Fairhope Planning and Zoning Department, for amendments to the City of Fairhope’s Zoning Ordinance: Village Districts. (ZC 25.07) AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts the proposed Ordinance. BACKGROUND INFORMATION: The Ordinance originally advertised in October 2025 and readvertised in February 2026 contained several amendments and was a lengthy document. Those same topics, with proposed revisions, are now being presented as nine (9) separate Ordinances, to provide greater clarity and convenience. The Village District ordinance removes the Village District regulations from the Zoning Ordinance as they have not been utilized in the ~20 years since their adoption. Future zoning and development proposals would instead be reviewed under other applicable zoning districts and standards. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: Page 100 of 246 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 101 of 246 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE The Ordinance known as the Zoning Ordinance (No. 1253), adopted June 27, 2005, as previously amended, is further changed and altered as described below: WHEREAS, the City Council and the Planning Commission of the City of Fairhope, Alabama, directed the Planning Department to prepare certain amendments to the Zoning Ordinance (No. 1253) based upon the 2024 Comprehensive Plan, sustainability of public infrastructure and City services, and the health, safety, and general welfare of the community; and, WHEREAS, the proposed amendments relate to various sections of the Zoning Ordinance (No. 1253); and, WHEREAS, after the appropriate public notice and hearing of Case ZC 25.07 on September 4, 2025, the Planning Commission forwarded a favorable recommendation; and, WHEREAS, after advertisement, multiple public meetings and hearings of Case ZC 25.07 at City Council, the City Council made the following revisions and amendments to the Zoning Ordinance (No. 1253) pertaining to the Village Districts. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA: 1.THAT, all the contents and verbiage in Article VI are hereby repealed and removed; 2.THAT, Article VI shall be reserved for future amendments to the Zoning Ordinance (No. 1253); 3.THAT, in the Table of Contents of the Zoning Ordinance (No. 1253) the following shall be removed from Article VI: Village Districts A. VRM – Village Residential Mix B.NVC – Neighborhood Village Center C. CVC – Community Village Center D.Village Zoning Special Review Procedures Page 102 of 246 4.THAT, Article I, Section C.1 shall be amended to remove the following: VRM – Village Residential Mix NVC – Neighborhood Village Center CVC – Community Village Center 5.THAT, Article II, Section C, Table 2:1 be amended to remove the following: *See Article VI, Section D. for special expedited review procedures for the Village Zoning Districts. 6.THAT, Article II, Section C.2.a.3 shall be removed in its entirety; 7.THAT, Article III within the Table of Contents the following shall be removed: 22.VRM – Village Residential Mix 23.NVC – Neighborhood Village Center 24.CVC – Community Village Center 8.THAT, Article III, Section A, the following shall be removed: 22.VRM Village Residential Mix: This district is intended to create walkable neighborhoods that place a variety of residential types within close proximity to open space and village centers that meet the majority of needs for daily living. This district is developed to more directly implement the neighborhood component of the Comprehensive Plan. See Article VI, Section A for more detailed standards regarding this district. 23.NVC Neighborhood Village Center: This district is intended to create walkable commercial areas to support adjacent neighborhoods. This district is developed to more directly implement the Neighborhood Village Center component of the Comprehensive Plan. See Article VI, Section B. for more detailed standards regarding this district. 24.CVC Community Village Center: This district is intended to create a community center that serves a broad range of neighborhoods that may be automobile-oriented but still creates a walkable commercial center accessible by a variety of modes of transportation. This district is created to more directly implement the Community Village Center component of the Comprehensive Plan. See Article VI, Section C. for more detailed standards regarding this district. Page 103 of 246 9.THAT, Article III, Section B, Table 3-1 be amended to remove the following columns under “Uses Categories/Specific Uses”: VRM NVC CVC 10.THAT, Article III, Section C.1 Table 3-2 be amended to remove the following rows under “Dimension District or use”: VRM NVC CVC 11.THAT, Article III, Section D.4.b.1 shall be removed in its entirety. 12.THAT, Article III, Section D, Figure 3-4 shall be removed in its entirety. 13.THAT, Article III, Section D.4.d shall be removed in its entirety. 14.THAT, Article III, Section D, Figure 3-5 shall be removed in its entirety. 15.THAT, Article III, Section D, Figure 3-6 shall be removed in its entirety. 16.THAT, Article III, Section D.9.a shall be amended to remove the following (last sentence of clause): These standards apply to all districts except for the Village Districts in Article VI. Severability Clause – If any part, section or subdivision of this Ordinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this Ordinance, which shall continue in full force and effect notwithstanding such holding. Effective Date – This Ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 27TH DAY OF JULY, 2026 Page 104 of 246 ______________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 27th DAY OF JULY, 2026 ______________________________ Sherry Sullivan, Mayor Page 105 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1048 FROM: Hunter Simmons, Planning Director SUBJECT: Final Adoption – Ordinance – Amend Zoning Ordinance No. 1253 to consider the request of the Applicant, Thompson Engineering Inc., on behalf of the Owner, Gulf Health Hospitals Inc., to rezone property from R-4, Low Density Multi-Family Residential District to B-2, General Business District for Thomas Hospital. The properties are located at 751 and 757 Northrop Avenue and a total of 0.35± acres. PPIN #: 36183, 38153 (ZC 26.05) AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts Ordinance. BACKGROUND INFORMATION: The subject site has had numerous Subdivision requests and Site Plan Reviews approved dating back to as early as 1955. Most recently at its June 2024 meeting the Planning Commission recommended approval to the City Council of a request for Site Plan Review to allow a 25-bed addition of Thomas Hospital which the City Council subsequently approved later that same month. The applicant is in the process of combining the two (2) subject properties into the main Thomas Hospital site via Administrative Replat and in doing so will create a split-zoned parcel upon recording of the replat. As such, the applicant has submitted this application to rezone the properties to match the existing zoning district for the Hospital site. If approved, the Admin Replat will be revised to reflect the new zoning district, and once recorded, the entire site will be a single legal lot of record under one uniform zoning district. The two lots being re-zoned contained backup generators and provide the required screening next to existing residential property. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) Page 106 of 246 GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 107 of 246 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA as follows: The ordinance known as the Zoning Ordinance (No. 1253), adopted 27 June 2005, together with the Zoning Map of the City of Fairhope, be and the same hereby is changed and altered in respect to that certain property described below: After the appropriate public notice and hearing, the Planning Commission of the City of Fairhope, Alabama has forwarded a favorable recommendation, The property of Gulf Health Hospitals, (containing 0.35 acres, more or less) and generally located at 751 Northrop Avenue and 757 Northrop Ave. PPINS # 36183, 38153 Legal Description: (Case number ZC 26.05) Lot 1 as recorded on the Gooden’s Subdivision Plat recorded on Slide 0256-A. BEGINNING AT THE SOUTHWEST CORNER OF LOT 1, GOODEN’S SUBDIVISION AS RECORDED IN MAP BOOK 4, PAGE 159 IN THE OFFICE OF THE JUDGE OF PROBATE BALDWIN COUNTY, ALABAMA; THENCE RUN N-00_11’57”-E, 96.28 FEET TO A POINT; THENCE RUN N-89_40’19”-E, 75.03 FEET TO A POINT; THENCE RUN S-00_10’12”-W, 96.69 FEET TO A POINT; THENCE RUN S-89_59’16”-W, 75.25 FEET TO THE POINT OF BEGINNING. Lot 101 as recorded on the Azalea Woods Subdivision recorded on Slide 0650-A BEGINNING AT THE SOUTHWEST CORNER OF LOT 101, AZALEA WOODS SUBDIVISION AS RECORDED IN MAP BOOK 7, PAGE 116 IN THE OFFICE OF THE JUDGE OF PROBATE BALDWIN COUNTY, ALABAMA; THENCE RUN N-00_04’12”-E, 97.38 FEET TO A POINT; THENCE RUN N-89_40’19”-E, 87.06 FEET TO A POINT; THENCE RUN S-00_10’07”-W, 97.86 FEET TO A POINT; THENCE RUN S-89_59’16”-W, 86.89 FEET TO THE POINT OF BEGINNING. A map of the property to be rezoned is attached as Exhibit A. The property is hereby rezoned from R-4, Low Density Multi-Family Residential District to B-2, General Business District. These properties shall hereafter be lawful to construct on such Page 108 of 246 property any structures permitted by Ordinance No. 1253 and to use said premises for any use permitted or building sought to be erected on said property shall be in compliance with the building laws of the City of Fairhope and that any structure shall be approved by the Building Official of the City of Fairhope and that any structure be erected only in compliance with such laws, including the requirements of Ordinance No. 1253. Severability Clause - if any part, section or subdivision of this ordinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this ordinance, which shall continue in full force and effect notwithstanding such holding. Effective Date – This ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ Sherry Sullivan, Mayor Page 109 of 246 Planning Commission (9Ayes)(0 Nays) voted to recommend approval of ZC 26.05 Page 110 of 246 ZC 26.05 – Thomas Hospital July 13, 2026 Page 1 of 7 SUMMARY OF REQUEST Public hearing to consider the request of the Applicant, Thompson Engineering Inc., on behalf of the Owner, Gulf Health Hospitals, Inc., to rezone property from R -4, Low Density Multi-Family Residential District to B-2, General Business District. The property is located at 751 and 757 Northrop Avenue and a total of 0.35± acres. SITE HISTORY The subject site has had numerous Subdivision requests and Site Plan Reviews approved dating back to as early as 1955. Most recently at its June 2024 meeting the Planning Commission recommended approval to the City Council of a request for Site Plan Review to allow a 25-bed addition of Thomas Hospital which the City Council subsequently approved later that same month. An Administrative Replat is pending before Planning Staff which proposes combining the two subject sites along Northrop Avenue with the larger Thomas Hospital site. STAFF COMMENTS The current application is a zoning change request rezoning two (2) properties from R-4, Low Density Multi- Family Residential District to B-2, General Business District in order to resolve a split-zoning issue that will result from an Administrative Replat currently pending before Staff. The subject properties consist of two (2) existing legal lots, Lot 1 Gooden’s Subdivision and Lot 101 Azalea Woods Subdivision. Both properties are located on the North side of Northrop Avenue and abut directly to the south of the existing Thomas Hospital site. Both sites are currently zoned R-4, Low Density Multi-Family Residential District and are located within the Medical Overlay District. The Hospital site is currently zoned B- 2, General Business District. The applicant is in the process of combining the two (2) subject properties into the main Thomas Hospital site via Administrative Replat and in doing so will create a split-zoned parcel upon recording of the replat. As such, the applicant has submitted this application to rezone the properties to match the existing zoning district for the Hospital site. If approved, the Admin Replat will be revised to reflect the new zoning district, and once recorded, the entire site will be a single legal lot of record under one uniform zoning district. Article III of the City of Fairhope Zoning Ordinance defines B-2 Districts and addresses lot dimension and allowed Uses as follows: “B-2, General Business District: This district is intended to provide opportunity for activities causing noise and heavy traffic, not considered compatible in the more restrictive business district. These uses also serve a regional as well as a local market and require location in proximity to major transportation routes. Recreational vehicle parks, very light production and processing activities are included.” As previously mentioned, the subject properties are located within the Medical Overlay District, and as such, are subject to full compliance with Article V Section H of the City of Fairhope Zoning Ordinance. The Medical Overlay District requires that the area and dimensional requirements and development standards of B-4, Business and Professional District be applied to all lots within the overlay regardless of a lots underlying zoning Page 111 of 246 ZC 26.05 – Thomas Hospital July 13, 2026 Page 2 of 7 district. As such, staff is not concerned with the proposed zoning change as the site is currently already required to comply with these standards. Similarly, Staff is not concerned with the proposed use of the properties as use restrictions for the subject sites are already dictated by the Medical Overlay District, and as such should not change based on this application. A complete list of permitted uses within the Overlay District is attached to this staff report as an exhibit. The applicant has an active Generator Permit (GEN25-000080) to construct a new electrical generator on one of the subject properties (757 Northrop Avenue), an allowed use within the Medical Overlay District. It should be noted, however, that Article IV.B.2.b of the Zoning Ordinance requires compliant buffer screening between the subject site’s commercial use and the neighboring residential uses. Said screening shall consist of a wooden privacy fence not less than six (6) feet in height AND a 20-foot wide landscaped buffer containing at least one (1) overstory tree and five (5) shrubs for every 25 linear feet of required buffer, to be reviewed and approved by the City Horticulturist. A Preliminary Tree and Landscape plan was submitted to staff illustrating the proposed buffer screening. If this application is approved, the final tree and landscape plan along with a fence plan and detail, must be submitted to the existing Generator Permit for a formal review by staff. Compliant buffer screening must be implemented on-site prior to final inspection by Planning and Horticulture staff and issuance of a certificate of occupancy from Building staff. Lastly, it is important to note that the applicant will be required to complete the Administrative Replat process with Planning Staff. Once approved the Final Plat must be recorded in Baldwin County Probate Court and a digital copy of the recorded plat provided to Staff. Citizen Comments At the time this report was drafted no formal citizen comments about the subject sites have been received, though there have been several phone calls from property owners on Northrop Avenue that were concerned about this application altering the zoning district of their properties. As such, it is worth noting that the current application, if approved, will only affect the zoning district of the two subject properties. All other properties along Northrop Avenue will remain zoned R-4. Staff received an email from Mr. and Mrs. Curry who own property located at 763 Northrop Avenue. In their letter they requested that their property also be rezoned. Staff explained the process of making such a request and informed the Curry’s that the current application would not affect the zoning designation of their property. All citizen comments may be viewed in full online attached with this report. Page 112 of 246 ZC 26.05 – Thomas Hospital July 13, 2026 Page 3 of 7 REZONING CONSIDERATIONS Standards of Review: The Zoning Ordinance and its associated zoning map are derived from long-range comprehensive planning studies intended to promote orderly, desirable development. Casual or unsupported amendments to the Zoning Ordinance can undermine this purpose. Therefore, rezoning requests are evaluated according to the following criteria: 1. Compliance with the Comprehensive Plan; 2. Compliance with the standards, goals, and intent of this ordinance; 3. The character of the surrounding property, including any pending development activity; 4. Adequacy of public infrastructure to support the proposed development; 5. Impacts on natural resources, including existing conditions and ongoing post-development conditions; 6. Compliance with other laws and regulations of the City; 7. Compliance with other applicable laws and regulations of other jurisdictions; 8. Impacts on adjacent property including noise, traffic, visible intrusions, potential physical impacts, and property values; and 9. Impacts on the surrounding neighborhood including noise, traffic, visible intrusions, potential physical impacts, and property values. Recommendation: Staff recommends APPROVAL of ZC 26.05 – Thomas Hospital, request to rezone property from R-4, Low Density Multi-Family Residential District to B-2, General Business District. Page 113 of 246 EXHIBITS ZC 26.05 – Thomas Hospital July 13, 2026 Page 4 of 7 Preliminary Plat Page 114 of 246 EXHIBITS ZC 26.05 – Thomas Hospital July 13, 2026 Page 5 of 7 Approved Generator Site Tree and Landscape Plan Page 115 of 246 EXHIBITS ZC 26.05 – Thomas Hospital July 13, 2026 Page 6 of 7 Excerpts from Table 3-2: Dimension Table – Lots and Principle Structure Dimension District or Use Min. Lot Area / Allowed Units Per Acre (UPA) Min. Lot Width Front Setback Rear Setback Side Setback Street Side Setback Max. Total Lot Coverage by All Structures Max. Height R-4 10,500 s.f. for two dwelling units plus 6,500 s.f. for each additional unit/ 7 UPA 75’ for two dwelling units plus 5’ for each additional unit 30’ 35’ 10’ b 20’ 30% 30’ B-2 None/- None 20’ d 20’ none e 30’ l B-4 None/ - none 20’ 20’ 10’ 30’ l d. Where a lot abuts residential property on both sides, the front setback shall be in line with adjacent structures. e. Where a lot abuts residential property, the side setback shall be 10’. l. A building located in any commercial zone may have a height of 35’ if it contains both residential and commercial space. The residential use must make up at least 33% of the total area of the building and be located on the second and/or third floor and retail or office space must be located on ground and/or second floor. (See Site Plan Review Article II, Section C, Sub-section 2 – Site Plan, for approval procedures). Page 116 of 246 EXHIBITS ZC 26.05 – Thomas Hospital July 13, 2026 Page 7 of 7 Excerpt from Article V.H. Medical Overlay District Permitted Uses: The following uses and structures are permitted in this district 1. Medical offices 2. Hospitals and nursing homes 3. Medical and dental clinics 4. Laboratories for medical and dental uses 5. Funeral homes 6. Animal hospitals, provided the boarding of animals occurs in completely enclosed buildings 7. Child and adult day care facilities and group home facilities 8. Adult congregate living facilities 9. Helistop in conjunction with hospitals 10. Emergency services 11. Parking structures 12. Colleges and universities 13. Vocational, trade or business schools with all associated uses including dormitory facilities related to the medical field 14. Essential services 15. Hospital related out-patient services (Ambulatory Surgery and Diagnostic Clinics) 16. Independent Living Facilities 17. Bed and Breakfast Facilities to accommodate families of patients 18. Retail business which sell, lease and repair prosthetic or ambulatory devices used for patient rehabilitation, mobility or installation/modification of handicap unique support aids 19. Places of Worship 20. Mixed use with residential – The residential use shall make up at least 33% of the total area of the building and be located on the upper floors only. Permitted Accessory Uses and Structures: 1. Uses and structures which are customarily incidental and subordinate to permitted uses 2. Such other uses as determined by the Zoning Official or his/her designee to be: a. Appropriate by reasonable implication and intent of the district b. Similar to another use either explicitly permitted in that district or allowed by special exception. Uses Permitted Subject to Appeal and with Conditions: 1. Commercial communication towers 2. Detoxification centers and substance abuse centers associated primarily with the primary medical facility 3. Retail, restaurant, personal services, branch banks, offices, conference facilities, clinics and similar workplace support uses when within any individual structure, gross floor area shall be limited to 10 percent of the total gross floor area 4. Crematorium Prohibited Uses and Structures 1. Any use or structure not specially, provisionally or by reasonable implication permitted herein. 2. Automotive repair garages, pool halls and game rooms 3. Gasoline or diesel filling stations shall not be located within 100 feet from in-patient care or treatment facilities Page 117 of 246 Page 118 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1017 FROM: Noel Berry, Utilities Engineer Daryl Morefield, Water Superintendent SUBJECT: Establishing the Service Territory for New Connections to the City of Fairhope's Sanitary Sewer Wastewater System with Addition. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 119 of 246 ORDINANCE NO. _____ AN ORDINANCE RESCINDING RESOLUTION S NO. 4950-23 AND 4986-24, AND ESTABLISHING THE SERVICE TERRITORY FOR NEW CONNECTIONS TO THE CITY OF FAIRHOPE’S SANITARY SEWER WASTEWATER SYSTEM WHEREAS, in recent years the explosive growth of the City of Fairhope and surrounding community has put a heavy demand on the infrastructure and resources of the City to meet the sanitary sewer wastewater needs of residents and businesses; and WHEREAS, this demand on the City’s resources has led to increased costs in the collection and treatment of wastewater and has made it increasingly difficult for the City to meet the needs of Fairhope’s existing customers while continuing with the City’s prior policy of serving sewer customers outside of Fairhope’s corporate limits; and WHEREAS, the growth and demand for sewer service outside of the corporate limits of the City must be managed and limited to ensure the feasibility and sustainability of Fairhope’s service to its customers, and the costs of long term operations, maintenance, and expansion of Fairhope’s sanitary sewer wastewater system is substantial; and WHEREAS, the Governing Body of the City of Fairhope finds and declares its primary purpose to be the provision of adequate and safe sewer service to existing customers and new customers within a defined territory surrounding the City of Fairhope based upon the existing infrastructure and treatment capacity of Fairhope’s sanitary sewer wastewater system ; and WHEREAS, the Governing Body of the City of Fa irhope finds and declares this Ordinance to be necessary for the long-term sustainability of the Sewer System and to support the health, safety, and general welfare of the community. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: Section 1. Fairhope Resolutions No. 4950-23 and 4986-24 are hereby rescinded. Section 2. The Code of Ordinances, City of Fairhope, Alabama, Chapter 21, Article IV. Sewers is hereby amended to reflect the following changes and additions: ARTICLE IV. SEWERS The City of Fairhope hereby defines its sanitary sewer wastewater territory (herein “Sewer Territory”) as set forth in the map attached as Exhibit “A” to this Ordinance which is incorporated herein. The map showing the Sewer Territory will also be published and maintained on the City’s website. Notwithstanding other requirements set forth and codified in the Fairhope Code of Ordinances and except as set forth herein, no new availability letters will be issued for land outside of the Sewer Territory and no new connections to Fairhope’s Sewer System will be permitted outside of the Sewer Territory. In addition to other requirements set forth and codified in the Fairhope Code of Ordinances, property located outside of the City of Fairhope Corporate Limits, but contiguous to the Corporate Limits, must be annexed into the City of Fairhope to be eligible to connect to Fairhope’s Sewer System. Additionally, for property located within the Sewer Territory but outside of and not contiguous with the City of Fairhope Corporate Limits, no new availability letters will be issued or new connections to Fairhope’s Sewer System will be permitted unless the property can be served by connection to existing abutting service lines or by an extension of existing service lines in a manner and cost acceptable to the City where capacity is deemed sufficient by the City, and: Page 120 of 246 Ordinance No. _____ Page -2- (1) The sewer service requested is for service to a single family or duplex residence located on a legally created lot of record existing on the effective date of this Ordinance; or (2) The sewer service requested is for service to a single family or duplex residence located in a proposed subdivision with a density of no more than two (2) Dwelling Units, as that term is used in the Zoning Ordinance (Ordinance No. 1253), per acre; or (3) The sewer service requested is for service to a multifamily, hotel, or other lodging structure with a residential unit or hotel room density of no more than two (2) Dwelling Units, as that term is used in the Zoning Ordinance (Ordinance No. 1253) per acre, or hotel rooms per acre; or (4) The sewer service requested is for service to a commercial, industrial, or institutional subdivision or structure that is not a residential, multifamily, hotel, or lodging structure, subject to capacity limitations, and any such service requiring a metered water connection greater than 2” must be approved by the Water/Wastewater Superintendent. The City will continue to serve existing sewer customers regardless of the Sewer Territory, but will not allow any new connections or availability letters to be issued for property outside of the Sewer Territory. New sewer connections within the Sewer Territory may be subject to System Development Charges, connection or tap fees, and other requirements as set forth in the Fairhope Code of Ordinances and policies and procedures of Fairhope Public Utilities. The City will honor existing commitments to provide sewer service to property located outside the Sewer Territory if an active building permit was issued, or if preliminary or final plat approval with prior written acknowledgment of the City’s ability to provide sewer service to the property was secured. Section 3. Severability. Should any section, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state or federal law or regulation, such decision or pre-emption shall not affect the validity of the remaining portions of this ordinance or its application to other persons or circumstances. Section 4. This Ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS THE 27TH DAY OF JULY, 2026 ADOPTED THIS THE 27TH DAY OF JULY, 2026 Page 121 of 246 Area Added 7/1/26 Page 122 of 246 RESOLUTION NO. 4950-23 WHEREAS, in recent years the explosive growth of the City of Fairhope has put heavy demands on the resources of the City to meet the sewer needs of Fairhope residents and businesses; and WHEREAS, these demands on the City 's resources, patticularly the demand for sewer, have made it increasingly difficult for the City to meet the needs of Fairhope 's customers while continuing with the City 's policy of serving sewer customers outside Fairhope 's corporate limits; and WHEREAS, while the City is presently engaged or will be engaged in research and professional studies designed to determine adequate capacity for sewer services and potential expansion of sewer infrastrncture , the success of the effo11 is far from ce11ain and, in any event , the costs of securing additional infrastructure for sewer services will be substantial ; and WHEREAS, the Governing Body of the City of Fairhope finds and declares its primary purpose to be the provision of sewer service to customers located within the corporate limits of the City of Fairhope. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , That until fmther notice and until feasibility studies are comp leted , the City Utility Depa1tment will not issue availability ce1tificates for sewer service to new applicants outside the corporate limits of the City of Fairhope. Additionally , as alternate sewer services inc luding but not limited to septic tanks , aerobic lagoons , hydrograph lagoons , trench filters, alternate commercial services, etc., are not subject to inspection or permitting and do not meet the stringent standards the City of Fairhope , an applicant using any of these alternate sewer types or services ill rn;>t be eligible for annexation into the corporate limits of the City of Fairhope . ADOPTED THIS 11 TH Corey Martin, Council President Attest: L~ City Clerk Page 123 of 246 RESOLUTION NO. 4986-24 WHEREAS, on December 11 , 2023, the City Council adopted Resolution No. 4950-23 that suspended the issuance of availability certificates for sewer service to new applicants outside the corporate limits of the City of Fairhope; and WHEREAS, there is a need to revise the resolution to add the following: the City Utility Department may issue availabi lity certificates and it may provide sewer service to a subdivision with four or fewer lots or a single-family home outside the corporate limits. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby amends Resolution No. 4950-23 to add the following: the City Utility Department may issue avai lability certificates and it may provide sewer service to a subdivision with 4 or fewer lots , a single-fami ly home outside the corporate limits , or smgle-family lot in a subdivision that already has availability certificates. ADOPTED THIS 19TH DAY Corey Martin , Council President Attest: ~-~ ~c City Clerk Page 124 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1065 FROM: Noel Berry, Utilities Engineer Daryl Morefield, Water Superintendent SUBJECT: An Ordinance amending Ordinance No. 1867; and amending Chapter 21, Article III, Water: Section 21-32 Connection Fees and Expenses, Fairhope Code of Ordinances. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts an Ordinance amending Ordinance No. 1867; and amending Chapter 21, Article III, Water: Section 21-32 Connection Fees and Expenses, Fairhope Code of Ordinances. BACKGROUND INFORMATION: Ordinance No. 1867 was adopted on June 29, 2026 to amend Chapter 21, Article III, Water, and to replace Section 21-32 Connection Fees and Expenses, Fairhope Code of Ordinances. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 125 of 246 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 126 of 246 ORDINANCE NO. _____ AN ORDINANCE AMENDING ORDINANCE NO. 1867; AND AMENDING CHAPTER 21, ARTICLE III, WATER: SECTION 21-32 CONNECTION FEES AND EXPENSES, FAIRHOPE CODE OF ORDINANCES BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION I. The Code of Ordinances, City of Fairhope, Alabama, Chapter 21, Article III. Water. Section 21-32 (c) is hereby amended to reflect the following changes and additions with no changes made in this Section I to the fee chart: ARTICLE III. WATER Sec. 21-32 CONNECTION FEES AND EXPENSES: (c) The minimum new service water meter size is 1”, however, previously approved homes or developments with a water meter approved with ¾” meter shall be subject to a Water SDC of $1,620 and tap fee of $800. There are hereby established connection fees for new connections to City Water service as follows: [chart omitted] SECTION II. The Code of Ordinances, City of Fairhope, Alabama, Chapter 21, Article III. Water. Section 21-32 (c) is hereby amended to reflect the following change to the fee chart, specifically the requirement of a vault for a 2” water size, as shown in the following excerpt from the fee chart showing the change, without change or revision to any of the other rows or columns of the fee chart in Section 21-32(c): Connection Fees (based on Maximum Rated Flow GPM for Pipe Size) Maximum Rated Flow GPM Size SDC Water SDC Fire Line Residential Tap Fee Meter Box or Vault 160 2" $8,641 N/A $2,800.00 Vault The Balance of Chapter 21-32. Connection Fees and Expenses remains as written and codified in the City of Fairhope Code of Ordinances. SEVERABILITY The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. Page 127 of 246 Ordinance No. _____ Page -2- EFFECTIVE DATE This Ordinance shall take effect upon its due adoption and publication as required by law. ADOPTED THIS THE 27TH DAY OF JULY, 2026 ________________________________ James Reid Conyers, Jr., Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS THE 27TH DAY OF JULY, 2026 ________________________________ Sherry Sullivan, Mayor Page 128 of 246 ORDI NAN CE 0. 1867 AN ORD INANCE AMEN DING ORDIN A CE 0. 953 AND ORDINANCE NO. 1658 ; AN D REP EA LIN G AND REPL ACING ORDIN ANCE 1745 ; AND AMEN DI G CH APTER 21 , ARTICLE III , WATER, RE PL CING EC TIO 2 1-32 CONNECT IO FEES AND EX PENSES FA IRHOP E CODE OF ORDIN ANCES WHE RE AS , the City of Fairhope has established system development charges fo r connection to the water system of Fairhope Public Uti l ities; and WHEREAS, in 2025 , the City engaged Jackson Thornton, certified public accountants and consultants, to analyze the costs for expansion of treatment capac ity for the water system of Fairhope Public Utilities and to make recommendations for an update to the system development charges based on the cost of expanded infrastructure necessary to address additional capacity needs ; and WHE RE AS , it is nece ary for new deve lopment u ers of the water system to share in the cost of the expansio n of treatment capacity to th e ystem ; and WH ERE AS , the system development charges provide an incremental cost approach to treatment for water capacity based up on maximum rated flow an d the City Co unci I be lieves the charges are necessary to provi de for the sustainabi li ty of the system and to support the health, safety, and general welfare of the community ; and WH ERE AS, the City Council has accepted the recommendations of Jackson Thornton for the updated sy tern development ch arges for new connections to the water system of Fairhope Public Utilities . BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE , ALABAMA , as follows : ARTICLE III . WATE R Sec. 21 -32 CONNE CTION FEE S AND EX PEN SES: (a) The City of Fairhope ha estab lished fees for metered connections to the water system . The total co nnection fee is a combination of costs that inc lude a System Deve lopment Charge (SDC) and an Installation Fee (Tap Fee). The SDCs , for each new service , is to recover costs relating to the capital investment required to provide the source water (groundwater wells), treatment facilities and gro und or elevated storage tanks and capita l funding necessary to expand said facilities. The fee wi ll also provide capita l funding for capacity improvement projects where growth or hydraulic capacity requirements to support needed fire flows are recommended . 1. The owner of the property requesting service shall be responsible for providing Water connection to the property . The City of Fairhope may connect the property to Water service at th e fees shown in the Connection (Tap) Fees Sche dule if Water is immediate ly avai lable , may provide a cost estimate of labor , materials , and any repair of concrete or aspha lt to the owner for the work if Water is not currently available , or based upon capacity or locat ion lim itations, may state th at Water is unavailab le for the property. A ll taps into Water mains hall be performed by a vendor approved by the City of Fairhope Uti litie Water/Wastewater Superintendent. All materials required for the connection sha ll be approved by the City of Fairhope Utilities Water/Wastewater Su perintendent. Page 129 of 246 Ordinance No. 1867 Page -2- 2. All work shall be in strict accordance with the current plumbing codes and the latest version of the City of Fairhope "Standard Specifications for Constructing Sanitary Sewer Facilities and Water Facilities." All applicable SDCs and Tap Fees sha ll be paid prior to the be ginning of construction. 3. The City of Fairhope sha ll maintain a separate accounting for all collected Water SDCs and In sta llation Tap Fees to ensure the Water SDC s and Tap Fees are exclusively expended on capital infrastructure expansion and capacity improvements to the Water System . 4. The Water SDC s are established to recover incremental costs for capital needs rel ated to expansion of capacity, treatment, and transmission infrastructure of the Water System based upon the demand created by new customers and connections . (b) The In sta llation (Tap) Fee, if required, is to recover the material and labor costs of the City to install the service when an existing serv ice to the residential property is not connected to the Water System. The SDCs and the Instal lation (Tap) Fee are one-time fees to pro vide water service to a specific location and cannot be transferred to another ite. Any water ervice upgrades to a loc atio n will be determined as the difference between the existing SDCs and the proposed SD Cs. Installation upgrade s wil I be based on the Insta ll ation (Tap) Fee schedule for the Meter size of the requested upgrade , up to a 2" for residential ervice. (c) There are hereby established connection fees for new connections to City Water service as follows : Conn ecti o n Fees (based on Maxim u m R ated F lo w GPM fo r Pipe S ize) Maxim um Size SD C Wate r SD C Fire R esi d enti al Meter Ra ted F lo w L in e T ap Fee Bo x o r GPM Va ult 50 1" $2,700 N I A $1,000.00 Meter Box 160 2" $8,64 1 N I A $2,8 00 .00 Meter Box AT OWNER 320 3" $17,282 $2,000 EXPENS E Vault AT OWNER 500 4" $27,002 $3,000 EXPENSE Vault AT OWNER 1,000 6" $54 ,005 $5,000 EXPEN SE Vault AT OWNER 1,600 8" $86,408 $7,500 EXPENSE Vault 10 ,500 AT OWNER 4,200 1 0" $226 ,82 0 EXPENSE Vault 14 ,000 AT OWNER 5,300 12 " $286,225 EXPEN SE Vault 1. Irrigation: Where an existing water customer desires a separate water meter for irrigation , the City of Fairhope may install a second water meter , using the existing serv ice main at a cost equal to the Installation Fee sta ted above, to be used with an automatic sprinkler system. The size of the Irrigation meter shall be no larger than the existing meter. The Irrigation (water only) service shall be billed at the same rate of the primary meter of the existing service, or an approved "Irri gatio n Rate ." The usage will not be included in the Sewer portion of the bill for the acco unt. Page 130 of 246 Ordinance No. 1867 Page -3- 2 . Miscellaneous Fees and Charges: A. Where water main extensions or upgrades are required to serve a customer or a new development, the cost to provide needed wate r capacity, including fire protection , will be the responsibility of the customer or develo per. B . Where a fire protection system require an unmetered fire main/sprinkler system, the customer shall be responsible for all costs associated with the unmetered service , including a service tap on the main , with isolation va lve and approved backflow prevention device at the edge of Right of Way or easement. A fire department connection sha ll be included on the discharge side of the backflow prevention device. A fire line SDC charge wi ll be required for all fire line connections. C. Where reduced pressure backflow devices are required , the customer shall be responsible for the in tallation and maintenance of such devices . 3 . Penalty for Violation : Any person found guilty of violating any provi ion of this ordinance or of doing any act made unlawful by this ordinance shall be punished as provided in Section 1-8 of the Code of Ordinances of the City of Fairhope , Alabama . SEVERABILITY The sections , paragraphs, sentences , clauses and phrases of this ordinance are severab le , and if any phrase , clau e , entence , paragraph or section of this ordinance shall be declared uncon stitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections , since the same would have been enacted by the municipality council without the incorporation of any such uncon st itutional phrase, clause , sentence , paragraph or section. EFFECTIVE DATE This Ordinance shall take effect on August 1, 2026 for all new or unpaid applications upon its due adoption and publication as required by law . ADOPTED THIS THE 29TH DAY OF JUNE, 2026 Attest: ADOPTED THIS THE 29TH DAY OF JUNE, 2026 Page 131 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1066 FROM: Noel Berry, Utilities Engineer Daryl Morefield, Water Superintendent SUBJECT: An Ordinance amending Ordinance No. 1868: Chapter 21, Article IV, Sewer: Section 21-52 Connection Requirements and Connection Fees, Fairhope Code of Ordinances. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts an Ordinance amending Ordinance No. 1868: Chapter 21, Article IV, Sewer: Section 21-52 Connection Requirements and Connection Fees, Fairhope Code of Ordinances. BACKGROUND INFORMATION: Ordinance No. 1868 was adopted on June 29, 2026 to amend Chapter 21, Article IV, Sewer, and to replace Section 21-52 Connection Requirements and Connection Fees, Fairhope Code of Ordinances. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 132 of 246 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 133 of 246 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1868; CHAPTER 21, ARTICLE IV, SEWER: SECTION 21-52 CONNECTION REQUIREMENTS AND CONNECTION FEES, FAIRHOPE CODE OF ORDINANCES BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION I. The Code of Ordinances, City of Fairhope, Alabama, Chapter 21, Article IV. Sewer. Section 21-52 (b) (2) is hereby amended to reflect the following changes and additions: Sec. 21-52 CONNECTION REQUIREMENTS AND CONNECTION FEES 2. The Sewer SDCs are established to recover incremental costs for capital needs related to expansion of capacity, treatment, and transmission infrastructure of the Sewer System based upon the demand created by new customers and connections. The minimum new service water meter size is 1”, however previously approved homes or developments with a water meter approved at ¾” shall be subject to a Sewer SDC of $4,476. SECTION II. The Code of Ordinances, City of Fairhope, Alabama, Chapter 21, Article IV. Sewer. Section 21-52 (b) (4) is hereby amended to reflect the following changes and additions: Sec. 21-52 CONNECTION REQUIREMENTS AND CONNECTION FEES 4. Connection Requirements: The owner of the property requesting service shall be responsible for providing Sewer connection to the property. The City of Fairhope may connect the property to Sewer service at the fees shown in the Installation (Tap) Fees Schedule or provide a cost estimate of labor, materials, and any repair of concrete or asphalt if Sewer is immediately available. The City of Fairhope may provide a cost estimate of labor, materials, and any repair of concrete or asphalt to the owner for the work if Sewer is not currently available, or based upon capacity or location limitations, may state that Sewer is unavailable for the property. All taps into Sewer mains shall be performed by a vendor approved by the City of Fairhope Utilities Water/Wastewater Superintendent. The Balance of Chapter 21-52. Connection Requirements and Connection Fees remains as written and codified in the City of Fairhope Code of Ordinances. SEVERABILITY The sections, paragraphs, sentences, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. Page 134 of 246 Ordinance No. _____ Page -2- EFFECTIVE DATE This Ordinance shall take effect upon its due adoption and publication as required by law. ADOPTED THIS THE 27TH DAY OF JULY, 2026 ________________________________ James Reid Conyers, Jr., Council President Attest: _________________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS THE 27TH DAY OF JULY, 2026 ________________________________ Sherry Sullivan, Mayor Page 135 of 246 ORDI ANCE 0 . 1868 AN ORD INANCE AME DING ORD INANCE N O. 953 AN D ORD INANCE N O. 1657; AND R.E PE LING AN D RE PLACING ORDINANCE 1746; AND AMEND ING CH PTE R 21, ARTICLE IV, SEWE R, AN D REP LACIN G SECTIO N 21 -52 CONNEC TIO REQ UIREMENTS AND CO NEC TIO FEES, FAIRHOPE C OD E OF ORD INANCES WHEREAS , the City of Fairhope has established system development charges for connection to the sanitary sewer wastewater system of Fairhope Public Utilities; and WH EREAS , in 2025 , the City engaged Jackson Thornton , certified public accountants and consultants , to analyze the costs for expansion of treatment capacity for the sanitary sewer wastewater system of Fairhope Public Utilities and to make recommendations for an update to the system deve lopment charges based on the cost of expanded infrastructure necessary to address additional capacity needs; and WHEREAS , it is necessary for new development users of the sanitary sewer wastewater system to share in the cost of the expansion of treatment capacity to the system; and WHEREAS , the system development charges provide an incremental cost approach to treatment for sewer capacity ba ed upon the maximum rated flow and the City Council believes the charges are necessary to provide for the su tainability of the system and to support the health, safety , and general welfare of the community; and WHEREAS , the City Council has accepted the recommendations of Jackson Thornton for the updated system development charges for new connections to the sanitary sewer wastewater system of Fairhope Public Utilities and hereby imp lements these updated charges. BE IT ORD AINE D BY THE GOVERNIN G BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follows: ART ICLE I . SEWE R S Sec. 21-52 CONNECTIO N REQ UIREMENT S AN D CONNECTION FEES (a) The Specifications for connecting to the sanitary sewer wastewater (herein "Sewer") system of the City of Fairhope include : 1. A ll connections shall be made at, or near, the boundary between the private property being served and the edge of the right of way or easement. The custome r is responsible for all maintenance of the service line from the connection up to and within the premises being served. All applicable SDCs and Tap Fees shall be paid prior to the beginning of construction . 2 . All service line pipe material shall be minimum SDR 26 PVC. A cleanout shall be provided at the point of connection. 3 . A ll work shall be in strict accordance with the current plumbing codes and the latest version of the City of Fairhope "Standard Specifications for Constructing Sanitary Sewer Facilities and Water Facilities." This includes the size of the service line material and the grade it is in tailed on to meet the flow requirements of the premises . Confirmation of available slope shall be determined by the customer prior to any work. 4 . Grease traps , grit traps and other protective devices shall be installed by the cu tomer, subject to approval of the City of Fairhope building official or Water/Wastewater Superintendent. All work must be inspected and approved prior to being backfilled and covered . Page 136 of 246 Ordin ance No . 186 8 P age -2- 5 . In no case sha ll any co ll ectio n ofrainw ater be allowed to enter the Sewer system at any location on the property bein g serv ed . (b) System D evelopment Charge (SDC) and In stallat ion Fee (Tap Fee). 1. The City of Fairhope shall maintain a separate accounting for all collected Sewer SDCs and Installation Tap Fees to ensure the Sewer SDCs and Tap Fees are exc lu sive ly expended on capita l infra structure expan s ion and capacity improvements to the Sewer Sys tem . 2 . The Sewer SDCs are established to recover in cremental costs for capital needs related to expansion of capacity, treatment, and transmi ion infrastructure of the Sewer System based upon the demand created by new customers and connections . SDCs Wastewater (based on Maximum Rated Flow for Water Meter Size) Maximum Rated Flow GPM Size Fee 50 1 II $7 ,460 160 2" $23 ,872 320 3" $47 ,744 500 4" $74 ,600 1,000 6 " $14 9,201 1,600 8" $23 8,721 4,200 1 0" $626,643 5 ,300 12 " $790 ,764 3. Residential In stallation Fees (Tap Fees) are based on material costs and labor pro v ided by the City . Tap Type Tap Fee Bore/Gravity length Size l " Low Pressure $750 .00 Includes bore up to 60ft (over 60 billed per ft) 2" Low Pressure $1 ,500.00 Includes bore up to 60ft (over 60 billed per ft) 4. Connection Requirement s: The owner of the property requesting service shall be responsib le for providing Sewer connection to the property. The City of Fairhope may connect the property to Sewer service at the fees shown in the In sta ll ation (Tap) Fees Sch ed ul e if Sewer is immediately avai lable , may provide a cost estimate of labor , materials, and any repair of concrete or asphalt to the owner for the work if Sewer is not currently available , or based up on capacity or locatio n lim itations , may state that Sewer is unavailable for th e property. All taps into Sewer mains sha ll be performed b y a vendor approved by the City of Fairhope Utilities Water/Wastewater Superintendent. Page 137 of 246 Ordinance No. 1868 Page -3- 5 . Miscellaneou Fees and Charges : Where Sewer main extensions are required to serve a customer or a new development, the cost to provide Sewer capacity, including all subsequent phases of the proposed project, will be the responsibility of the customer or developer. The City of Fairhope may elect to upgrade , or upsize , to accommodate future growth potential at no additional co t to the customer or developer. All proposed developments that require off site extensions for service ball participate in the cost of the off-site extensions , including the cost of any upgrades. 6 . Penalty for Violation Any person found guilty of violating any provision of this Ordinance or of doing any act made unlawful by this Ordinance shall be punished as provided in Section 1-8 of the Code of Ordinances of the City of Fairhope , Alabama . SEVERAB IL ITY The sections , paragraphs, sentences , clauses and phrases of this Ordinance are severable , and if any phrase , clause , sentence , paragraph or section of this Ordinance sha ll be declared unconstitutional by a court of competent jurisdiction , then such ruling shall not affect any other paragraphs and sections , since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase , c lause , sentence, paragraph or section. EFFECTIVE DA TE This Ordinance shall take effect on August 1, 2026 for all new or unpaid applications upon its due adoption and publication as required by law . ADOPT D THIS THE 29TH DAY OF JUNE, 2026 Attest: ADOPTED THIS THE 29TH DAY OF JUNE , 2026 Page 138 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1037 FROM: Sherry Sullivan, Mayor Jimmy Conyers, Councilmember SUBJECT: RSA Retirees Lump Sum Bonus 2026 pursuant to Act 2026-608 of the Regular Session of the 2026 Alabama Legislature AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council adopts the resolution BACKGROUND INFORMATION: Act 2026-608 of the Regular Session of the Alabama Legislature provides agencies with the opportunity to grant a one-time lump payment to retired members and beneficiaries of deceased retirees who retired prior to October 1, 2025 and are entitled to receive a monthly retirement benefit from the Employees' Retirement System (ERS) on September 30, 2026. The Act provides for the retiree to receive a one-time lump sum payment of $1.00 for each month of service credited to the retiree’s account or a beneficiary of a deceased retiree. Payment will be made in October 2026 separate from the monthly retirement payment. If the City of Fairhope elects to grant the 2026 one-time lump sum payment, the estimated cost is $42,179.00, which will require 0.18% to be added to your agency’s employer contribution rate effective for the one-year period from October 1, 2027 – September 30, 2028, or you may submit a one-time lump sum payment remitted with the resolution to cover the cost. The lump sum payment should be received by the ERS on or prior to August 31, 2026. General Fund $27,469.00 Gas Fund $3,859.00 Electric Fund $3,755.00 Water/Sewer Fund $4,388.00 Sanitation Fund $2,708.00 Totals $42,179.00 Page 139 of 246 BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget XXXXXX- 50200 Employee Retirement Exp $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 140 of 246 RESOLUTION NO. ____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE, ALABAMA, that the City of Fairhope elects to come under the provisions of Act 2026-608 of the Regular Session of the 2026 Alabama Legislature. The City of Fairhope agrees to provide all funds necessary to the Employees’ Retirement System to cover the cost of the one-time lump sum payment as provided for by said Act for those eligible employees retired and beneficiaries of deceased retirees of the City of Fairhope with the aforementioned increase being paid in October 2026. ADOPTED THIS 27TH DAY OF JULY, 2026 ______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk _____________________________________________________________________ I, Lisa A. Hanks, City Clerk of the City of Fairhope, Fairhope, Alabama, hereby certify that the foregoing is a true and correct copy of the Resolution passed, approved, and duly adopted on 27th of July 2026. City Seal Lisa A. Hanks, City Clerk Date Custodian of Records Page 141 of 246 THE RETIREMENT SYSTEMS OF ALABAMA David G. Bronner, CEO Jo Moore, Deputy Director for Administration Marc Green, Deputy Director for Investments ____________________________________________________________________ (Mailing Address) P.O. Box 302150 ♦ Montgomery, AL 36130-2150 (Office Location) 201 South Union Street ♦ Montgomery, AL 334.517.7000 or 877.517.0020 www.rsa-al.gov Teachers’ Retirement System John R. Whaley, Chair Anita Gibson, Vice Chair Employees’ Retirement System State State Police Public Judicial Kay Ivey, Chair James E. Fibbe, Vice Chair J ® May 19, 2026 FAIRHOPE Unit Code: EFAR Act 2026-608 of the 2026 Regular Session of the Alabama Legislature provides your agency with the opportunity to grant a one-time lump payment to retired members and beneficiaries of deceased retirees who retired prior to October 1, 2025, and entitled to receive a monthly retirement benefit from the Employees’ Retirement System (ERS) as of September 30, 2026. The Act provides for the retiree to receive a one-time lump sum payment of $1.00 for each month of service credited to the retiree’s account or a beneficiary of a deceased retiree. Payment will be made in October 2026 separate from the monthly retirement payment. If your agency elects to grant the 2026 one-time lump sum payment, your estimated cost is $42,179.00 which will require 0.18% to be added to your agency’s employer contribution rate effective for the one year period from October 1, 2027 – September 30, 2028, or you may submit a one-time lump sum payment remitted with the resolution to cover the cost. The lump sum payment should be received by the ERS on or prior to August 31, 2026. To grant the provisions of Act 2026-608 for retirees and beneficiaries of your agency, the governing authority of your agency must adopt and submit a Resolution. A fillable form Resolution can be found on the RSA website at https://www.rsa- al.gov/uploads/files/2026_Lump_Sum_Resolution_Retiree_fillable.pdf. Resolution to adopt the provisions of Act 2026-608 must be received by the ERS no later than August 31, 2026. You may email the signed resolution to crystal.jones@rsa-al.gov . Please note that there is no provision that will allow the one-time lump sum payment to be granted retroactively. Any retiree or beneficiary whose eligibility for Medicaid benefits is impaired by this payment shall not be entitled to receive payment and should notify this office to request that the increase not be granted. If you have any questions regarding the implementation of the provisions of Act 2026-608, please contact my office at (334) 517-7000 or 1-877-517-0020. Sincerely, William F. Kelley, Jr. Director Employees’ Retirement System Page 142 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1057 FROM: Lisa Hanks, City Clerk SUBJECT: A letter of support to the Baldwin County Trailblazers (“BCT”) for their Project to refurbish existing kiosks along the Eastern Shore Trail as well as to build new ones that are planned for an extension of the trail; and hereby grants permission to BCT to refurbish, update and maintain the existing kiosks within the City’s right of way along the Eastern Shore Trail. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council hereby authorizes Mayor Sherry Sullivan to write a letter of support to the Baldwin County Trailblazers (“BCT”) for their Project to refurbish existing kiosks along the Eastern Shore Trail as well as to build new ones that are planned for an extension of the trail; and hereby grants permission to BCT to refurbish, update and maintain the existing kiosks within the City’s right of way along the Eastern Shore Trail. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 143 of 246 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 144 of 246 RESOLUTION NO. ____ BE IT HEREBY RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan to write a letter of support to the Baldwin County Trailblazers (“BCT”) for their Project to refurbish existing kiosks along the Eastern Shore Trail as well as to build new ones that are planned for an extension of the trail; and hereby grants permission to BCT to refurbish, update and maintain the existing kiosks within the City’s right of way along the Eastern Shore Trail. ADOPTED ON THIS 27TH DAY OF JULY, 2026 ______________________________ James Reid Conyers, Jr. Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 145 of 246 To City Clerk Lisa Hanks The Baldwin County Trailblazers (BCT) has applied for an Impact 100 grant to build new and to refurbish existing kiosks along the Eastern Shore Trail (EST). The review committee has requested current documentation of permission for this project. We submitted an application in 2025 , but weren't selected. We have applied for this year, 2026 . This year's grant application is for a project to refurbish the existing kiosks along the EST as well as to build new ones that are planned for an extension of the trail. The BCT is requesting a resolution for permission to refurbish , update and maintain the existing kiosks within the city 's right of way along the Eastern Shore Trail. In 2025 , we were grateful for Fairhope's Resolution #5465-25 and the mayor's enthusiastic letter of support. We look forward to this exciting phase of growth for the Eastern Shore Trail. Thank you for your consideration of our request. Joan Sulzmann Page 146 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1034 FROM: Ben Patterson, Electric Superintendent SUBJECT: The Superintendent of the Electric Department, Ben Patterson, is requesting a change order to the 46KV Transmission Line 2024 Modifications & Additions project to add sidewalk and street modifications and repairs. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: To approve the change order to the 46KV Transmission Line 2024 Modifications & Additions Electric Department project to add Morphy Avenue sidewalk and street modifications and repairs. The addition will include labor from American Asphalt, Inc. (Bid No. 24-048 Asphalt and Concrete Repairs Annual Contract) for $101,398.60 and materials from MMC Gulf Coast, LLC (SAPA Contract No. 260303) for $19,698.50 and Mobile Asphalt Co. ("MAC") (SAPA Contract No. 220620) for $2,373.03. The total change order for the project is not-to-exceed $123,470.13. BACKGROUND INFORMATION: The Superintendent of the Electric Department, Ben Patterson, is requesting a change order to the 46KV Transmission Line 2024 Modifications & Additions project to add sidewalk and street modifications and repairs. The addition will include labor from American Asphalt, Inc. (Bid No. 24-048 Asphalt and Concrete Repairs Annual Contract) for One Hundred One Thousand Three hundred Ninety-Eight Dollars and Sixty Cents ($101,398.60) and materials from MMC Gulf Coast, LLC (SAPA Contract No. 260303) for Nineteen Thousand Six Hundred Ninety- Eight Dollars and Fifty Cents ($19,698.50) and Mobile Asphalt Co. ("MAC") (SAPA Contract No. 220620) for Two Thousand Three Hundred Seventy-Three Dollars and Three Cents ($2,373.03). The total change order for the project is not-to-exceed One Hundred Twenty-Three Thousand Four Hundred Seventy Dollars and Thirteen Cents ($123,470.13). The $123,470.13 increase represents a 3.4% increase in project total - well below the State Bid Law 10% threshold. Competitive bidding is not required. Previous Council Action: March 23, 2026 - Resolution No. 5759-26 - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 25-017) 46 KV Transmission Page 147 of 246 Line - 2025 Modifications and Additions with a cost of $21,742.00; and to award Change order No. 1 to Gridco, Inc. The new contract total will be $2,216,183.20; and the City will provide materials with a not-to-exceed cost of $15,500.00. February 20, 2025 - Resolution No. 5376-25 - After evaluating the bid proposals with the required bid specifications, Gridco, Inc. is now awarded the bid for 46 KV Transmission Line - 2025 Modifications and Additions for the lump sum bid base plus Alternates #1 and #2 of $2,194,441.20. April 4, 2025 - Resolution No. 5423-25 - After evaluating the bid proposals with the required bid specifications, SouthCon is now awarded the bid for 46KV Transmission Line Project - Concrete Poles (Bid No. 25-025) for the Electric Department with a total bid proposal not-to-exceed of $105,956.00. April 14, 2025 - Resolution No. 5424-25 - After evaluating the bid proposals with the required bid specifications, Gresco Utility Supply is now awarded the bid for 46KV Transmission Line Project - Transmission Switches (Bid No. 25-031) for the Electric Department with a total bid proposal not-to-exceed of $85,953.00. May 12, 2025 - Resolution No. 5446-25 - After evaluating the bid proposals with the required bid specifications, Gresco Utility Supply for $625,840.35 (129 Items) plus $20,000.00 contingency, Tri-State Utility Products, Inc. for $28,877.10 (21 Items) plus $2,000.00 contingency, and Wesco International for $105,627.91 (42 Items) plus $20,000.00 contingency are now awarded (Bid Number 25-032) for the Materials for the 46KV Transmission Line Project Base Bid and Alternate 2 for the Electric Department with a total award to three vendors with contingency will be $802,345.36. Contingency allowances are based on quantity increases and not scope of work or price increases. Any price increase or change in the scope of work increases of 10% of the bid amount shall be subject to additional bid requirements. June 23, 2025 - Resolution No. 5485-25 - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 25-032) Materials for the 46KV Transmission Line Project Base Bid and Alternate 2 for the Electric Department; and to award Change Order No. 1 to Gresco Utility Supply with a cost change of -$35,104.30 and Tri-State Utility Products with a cost change of $20,338.40. Change Order is for requested price or quantity changes. Requested line item changes of greater than 10% is cause to rescind award for that line item. The new contract total for Gresco Utility Supply is $590,736.05 and the new contract total for Tri-State Utility Products, Inc. is $8,538.70. Total Award to three vendors with contingency will be changed to $746,902.70. Rescinded items will be bid out as Request for Quotes. Future price increases that otherwise require multiple quotes as per City policy are approved up to a total cost of 10% of the initial awarded contract amount. Any increase above the initial bid award shall be rebid pursuant to Alabama State Law. May 12, 2025 - Resolution No. 5447-25 - After evaluating the bid proposals with the required bid specifications, Gresco Utility Supply for $344,101.04 (107 Items) plus Page 148 of 246 $20,000.00 contingency, Tri-State Utility Products, Inc. for $3,925.40 (10 Items), and Wesco International for $75,421.58 (29 Items) plus $20,000.00 contingency are now awarded (Bid Number 25-033) for the Materials for the 46KV Transmission Line Project Alternate 1 for the Electric Department with a total award to three vendors with contingency will be $474,448.02. Contingency allowances are based on quantity increases and not scope of work or price increases. Any price increase or change in the scope of work increases of 10% of the bid amount shall be subject to additional bid requirements. June 23, 2025 - Resolution No. 5486-25 - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 25-033) Materials for the 46KV Transmission Line Project Alternate 1 for the Electric Department; and to award Change Order No. 1 to Gresco Utility Supply with a cost change of $7,622.81 and Tri-State Utility Products with a cost change of -3,443.40. Change Order is for requested price or quantity changes. Requested line item changes of greater than 10% is cause to rescind award for that line item. The new contract total for Gresco Utility Supply is $351,723.85 and the new contract total for Tri-State Utility Products, Inc. is $482.00. Total Award to three vendors with contingency will be changed to $480,627.43. Rescinded items will be bid out as Request for Quotes. Future price increases that otherwise require multiple quotes as per City policy are approved up to a total cost of 10% of the initial awarded contract amount. Any increase above the initial bid award shall be rebid pursuant to Alabama State Law. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 003-59500 Electric - System Improvements $125,000.00 $123,470.13 $1,529.87 Project No.: 2025PEI002 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Treasury to adjust Project Ledger budget for 2025PEI002 to reflect actuals. Page 149 of 246 Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 150 of 246 RESOLUTION NO. _______ , as follows: [1] That the City of Fairhope approves the change order to the 46KV Transmission Line 2024 Modifications & Additions Electric Department project to add Morphy Avenue sidewalk and street modifications and repairs. The addition will include labor from American Asphalt, Inc. (Bid No. 24-048 Asphalt and Concrete Repairs Annual Contract) for $101,398.60 and materials from MMC Gulf Coast, LLC (SAPA Contract No. 260303) for $19,698.50 and Mobile Asphalt Co. (“MAC”) (SAPA Contract No. 220620) for $2,373.03. The total change order for the project is not-to- exceed $123,470.13. DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 151 of 246 I N V O I C E American Asphalt , Inc. 8 135 American Way Fairh ope, AL 36 5 32-579 1 casey@am ericanasphaltal.com +1 (25 1 ) 99 0 -8 0 00 CI TY O F FAI RHOPE , AL:26-029 - Pa tching Contract Bill t o CITY OF FAIRHOPE, AL 555 SECTION STREET FAIRHOPE, AL 36533 FAX 251-990-0156 Shi p to CITY OF FAIRHOPE, AL 555 SECTION STREET FAIRHOPE, AL 36533 FAX 251-990-0156 Invoice details Invoice no.: BC26271A Terms: Net 30 Invoice date: 06/24/2026 Due date: 07/24/2026 P.O. N umber: Morphy Ave Sidewalk (Electric) #Product/service Unit Description Qty Rate Amount 1.Remo v e an d Replace Con crete Driv eways (5" Min imu m T h ickn ess M or p hy Av e Sid ewalk 7590 $8.50 $64,515.00 2.Remo v e an d Replace Con crete Cu rb an d Gu tter M or p hy Av e Sid ewalk 20 $39.00 $780.00 3.Remo v e an d Replace Han d icap Ramp f o r Sid ewalk. Tru cated Dome will be Pro v id ed M or p hy Av e Sid ewalk 1250 $3.00 $3,750.00 4.Millin g o f Existin g Pav emen t M or p hy Av e Street Ap ron 3219 $2.90 $9,335.10 5.B itu min ou s Wearin g Su rf ace- Mach in e Work M or p hy Av e Street Ap ron 1200 $11.50 $13,800.00 6.B itu min ou s Wearin g Su rf ace- Han dwork/Patch wo rk M or p hy Av e Street Ap ron 649 $6.50 $4,218.50 7.Remo v al Preparatio n an d In stallation o f Base f or F lexiable Pavemen t (A gg regate Base Co u rse) M or p hy Av e Street Gr ad ing 250 $20.00 $5,000.00 Total $101,398.60 token =d9e93b0 0 1 94e4ec 1 b1340b6 3 b8abbc4 7 a dd5652 8 2 f6340ad b dc6a881 0 dc3d82a d 6 2ab79e 1 1 e74cf39 a a 80a40a 7 4 2e73dPage 152 of 246 Crpdn Tsms: An invoicaa an dua fi doys Jtun inyoico dota. Alndnco choae ol 1.5% per nonth sholl bo dppliad to ony he pny',jonts. Any anonoy l.es ot othet colection tees inanod by il C Unlatiols shdl b. t.inbu''ed by custonet INVOICE lnvoice #: Date: Customer No: PO / Rof: 351475 06n/26 20265219 From:MMC Materials Guf Coast, LLC - Alabama P. O. Box 3868 Gulfport, MS 39505 lnquiies: (228)86912f4 Sold To: Salo Dats Ticket CITY OF FAIRHOPE PO DRAWER 429 FAIRHOPE, AL 36532 US Delivered To: MORPHY AVE LEFI ON MORPHY 251, Location Units uM Unit Prico MatlTotal Taxcd Tax Total 06n/26 06n/26 JOB#/POf 120265219 21030709 3000 PsIPG wtNTER CURE 2]030713 3OOO PSIPG WINTER CURB Total: Roady Mix Concrats / CY Total lnvoico: 22215 22215 10.000 cY 10.000 cY 178.00 E 'r78.00 E r,780.00100 1,780.00100 0.00 0.00 1,780.00 1,780.00 20.000 3,560.00 0.00 3,560.00 0.00 x580.003,s60.00 Paymsnt Typs: OnAccount Total:3,560.0 Page 153 of 246 Ctdit Tems: Att invoicos ne dua 30 diys hor1l invoh. Ma alindnca chorye ol 1.5% pa nonth shdll be npplied lo rny lnta $ytnants, Any dtonoy leas ot othet colEction |oss incuad by ,ttto |,,tadals shall b. .ennbttsed by custonet. INVOICE lnvoice #: Date: Customer No: PO I Ref: 0Bl2126 202652'19 From:MMC Materials Gulf Coast, LLC - Alabama P. 0. Box 3868 culfport, MS 39505 I nquiies: (228)86v1 264 Sold To: Sale Date Tick€t CITY OF FAIRHOPE PO DRAWER 429 FAIRHOPE, AL 36532 US Delivered To: MORPHYAVE 25r 234 7813 WYMAN. Localion Units UM Unit Price MallTotal Taxcd Tax Total JOB#/PO# t2026s219 0612128 21030737 3000 pst pG wtNTER cuRB 08lu2\ 21030734 3000 pst pG wtNTER cuRE Total; Rsady Mix Concreto / CY 0612n6 21030734 Non Chlodde Ac.c8lerator 1% 081428 21030737 Nor Chlorids Accelerator't % Total : Nonchlorido Acceleralor 1% / CY 22215 22215 10.000 cY r0.000 cY r78.00 E 178.00 E r,780.00r00 1.780.00100 r,780.00 1,780.00 0.00 0.00 20-000 3,560.00 125.00 22215 22215 10.000 cY 10.000 cY 6.25 E 6.25 E 62.50100 62.50r00 0.00 0.00 62.50 62.50 20.000 0.00 125.00 Payment Typs: On Account Total:3,685.0( ToAllnvoico:3,085.00 0.00 3,560.00 0.00 3,085.00 Page 154 of 246 Cwtilf. fi: Al invoicss e dw 30 dfys hon invoice ddo. Afimnce cturye ol '1.5% Ft honth shnll be npplied to dny hta q0ymonts. Any Gno,ney feos ot othot co oct'on leos iacuod by ll$C $aletiols shall ba rcin bu$ed by custonet INVOICE lnvoice #: Date: Customer No: PO I Ref: 352216 06n0/26 202652r9 From:MMC Materials culf Coast, LLC - Alabama P. 0. Box 3868 Gulfport, MS 39505 I nquiies: (228)86&.1 26 4 Sold To: Sale Date Ticket CIry OF FAIRHOPE PO DRAWER 429 FAIRHOPE, AL 36532 US Delivered To: I\/lORPHY AVE 251 234 7813 WYMAN, Location Units UM Unit Price MatlTolal Taxod Tax Total 06i ',r 0/26 06n0i26 06/10/26 20826329 20826330 20826333 3OOO PSIPG CURBWRET 3OOO PSIPG CURBWRE] 3OOO PSIPG CURBWRET JOB #/ PO # 12026s219 Total: Ready Mix Concrete / CY 22214 22214 22214 r0.000 cY 10.000 cY 6.000 cY 178.00 E 178.00 E 178.00 E 1,780.00r00 1,780.00]00 1,068.00100 1,780.00 r,780.00 r,068.00 0.00 0.00 0.00 26.000 4,628.00 4,628.00 0.00 4,628.00 0.$ 4,628.00Total InYoics Paymenl Typo: On Account Total:4,628.0( Page 155 of 246 Cttdilloms: A invoicos on due 34 days ion i.voic. dda Afinome chorye ol 1.5% ptt nonth sholl be opplied to atry lite $y,nents. Any dtomey lees u oth.t colLction Jacs incu$d by ttMC Mntetidls sho/l te laimbullod by cuslomer. INVOICE lnvoice #: Date: Customer No: Po / Ret: 352294 06n r i26 36s32 20265219 From:MMC Materials Gulf Coast, LLC - Alabama P. 0. Box 3868 Gulfport, MS 39505 hquties: (228)86&1 264 Sold To: Sale Dato Ticket CIry OF FAIRHOPE PO DRAWER 429 FAIRHOPE, AL 36532 US Delivered To: MORPHYAVE 251 234 7813 WYMAN, Location Lrnits UM Unit Price MallTohl Taxcd Tax Total JOB#/PO# t20265219 06n1/26 20826352 3000 pst pG cuRB WRET 08nr/26 20826355 3000 pst pc cuRB WRET Total: Rsady Mix Concrsts I CY 22214 22214 10.000 cY 8.500 cY r78.00 E r78.00 E 1,780.00100 r,5r3.00100 0.00 0.00 1,780.00 1,5r3.00 18.s00 3,293.00 0.00 3,293.00 Paymonl Typo: On Account Total:3,293 Total livoice:3,293.00 0.00 3193.00 Page 156 of 246 Aedit lerms: Al ,avoices on duo 30 doys hon irvoic. dsto. A finonce charyc ol 1.s% pet mortt std, be oppl,ed lo ony I01o poynerls. any nnomoy lees ot othet co ection lees incumd by tttto r,otstiols shall be l!ihbu.!ed by cuetonet INVOICE lnvoice #: Date: Customer No: P0 / Ref: 352408 061"t2128 20265215 From:MMC Materials Gulf Coast, LLC - Alabama P. O. Box 3868 Gulfport, MS 39505 I nquiies: ( 228)86&1 264 Sold To: Sale Date Tickst CITY OF FAIRHOPE PO DRAWER 42S FAIRHOPE, AL 36532 US Delivered To: MORPHYAVE 251 234 7813 WYMAN, Location units UM Unit Prico MatlTotal Taxod Ta(Tolal JOB#i PO# 120265215 06n226 20826371 3000 pst pG WINTER cuRB 0611w6 20826376 3000 pst pG wtNTER cuRE Total: Rsady irix Concrsto / CY 22214 22214 10.000 cY 6.500 cY 178.00 E 178.00 E 1.780.00100 r,157.00100 r.780.00 1,157.00 16.500 16.500 5.00 E 5.00 E 50.00100 32.50100 0.00 2,937.00 0.00 0.00 50.00 32.50 2,937.00 06112126 20826371 t00XR Retarder tor 08112126 20826376 l00XR Retarder loz Total: 'l00XR Rstardsr 1oz / CY 22214 22214 CY CY 0 6.500 0.00 82.s0 0.00 82.50 3,01S.9,0.00 3,01s.50 Paymsnt Typ€: On Accounl Total:3,01 lobllnYoice: 0.00 0.00 5t Page 157 of 246 C.edlt roms Al hvoices ore due 30 doys lron invoha dfla Afi,tr,nce chorye ol 1.5% pot Donth snal be applod to ony ldte pnrnonB Any cnomey Jee$ ot oth.t colbction tees incu,udby t tlo notetutls shdll bc ninbu6ed by custok t. INVOICE lnvoice #: Date: Customer No: PO I Ret: 352439 06n3/28 20265219 From:MMC Materials Gulf Coast, LLC - Alabama P. 0. Box 3868 Gulfport, MS 39505 I n quiies: (228)86&'1 264 Sold To: Sale Date Tickoi CITY OF FAIRHOPE PO DRAWER 429 FAIRHOPE, AL 36532 US Delivered To: MORPHYAVE 25] 234 7813 WY|\4AN, Location Units uM Unit Price MatlTotal Taxod Tax Total JOB#i PO# 120265219 06n3/26 20826395 3000 pst pG wtNTER cuRB Tohl: Roady Mix Concroto / CY 22214 8.500 cY 8.500 r78.00 E 1,5r 3.00r00 0.00 '1.513.00 1,5r3.00 0.00 1,513.00 Paymenl Typc On Accounl Total:1,513.0( Tohl lnvoice:r,513.1X)0.00 r,513.00 Page 158 of 246 1 6/22/26 MISC FOLEY Due By 10th72244 CITY OF FAIRHOPE P O BOX 429 FAIRHOPE , AL 36533 281482 ACCOUNT NO: SOLD TO: PAGE: DATE: TERMS: 334-699-6800 Wiregrass Construction Co. Inc Physical Address Dothan, AL 36302 Fax: 334-699-6804 1830 Hartford Hwy INVOICE: Order:MISCF Location:Foley Plant Fee Amount Tax Amount TotalAmountRateTicketDateP.O.Product Qty 35016163 2,373.03 0.00 0.00 2373.03 93.50 25.38ALDOT 424 SP 1/2" A/B2026566206/22/26 Subtotal $2,373.03 25.38 $0.00 $0.00$2,373.03Ton $2,373.03Total Invoice ----- > Invoice Total $0.00 $0.00 $2,373.03 25.38 $2,373.03 ATLANTA, GA 30374-8272 REMIT PAYMENT TO: P. O. BOX 748272 Delivery $0.00 Please make checks payable to: Wiregrass Construction Company, Inc. Page 159 of 246 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. American Asphalt MMC Gulf Coast, LLC MAC Check any applicable boxes: ☒ State Contract ☐ ALDOT ☐ Purchasing Group City and SAPA Contracts ☐ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? Sidewalk and Street Modifications 2. What is the total cost of the item or service? $123,470.13 3. How many do you need? Click or tap here to enter text. 4. Item or Service Is: ☐ New ☐ Used ☒ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): American Asphalt Inc, MMC Gulf Coast, MAC 6. Vendor Number: Click or tap here to enter text. If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $125,000.00 3. Budget code: 59500 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 160 of 246 RESOLUTION NO. 5759-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 25-017) 46 KV Transmission Line -2025 Modifications and Additions with a cost of $21,742.00; and to award Change Order No. 1 to Gridco, Inc. The new contract total will be $2,216,183.20; and the City will provide materials with a not-to exceed cost of $15,500.00. Attest: ADOPTED ON THIS 23RD DAY OF MARCH, 2026 s Reid Conyer r. ncil President �� City C erk Page 161 of 246 Page 162 of 246 Page 163 of 246 RESOLUTION NO. 5447-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follows: [1] That the City of Fairhope did request, receive , and open bids for the Materials for the 46KV Transmission Line Project Alternate 1 (Bid Number 25-033) for the Electric Department. [2] At the appointed time and place , the following bids were opened and tabulated as follows: Vendor Gresco Utility Supply 107 Low Bid Items $344,101.04 Tri-State Utility Products , Inc. 10 Low Bid Items $ 3,925.40 Wesco International 29 Low Bid Items $ 86,421.58 [3] After evaluating the bid proposals with the required bid specifications , Gresco Utility Supply for $344 ,101.04 (107 items) plus $20 ,000.00 contingency, Tri-State Utility Products , Inc. for $3 ,925.40 (10 Items), and Wesco International for $86 ,421.58 (29 Items) plus $20 ,000.00 contingency are now awarded (Bid Number 25-033) for the_ Materials for the 46KV Transmission Line Project Alternate 1 for the Electric Department with a total cost of award to three vendors with contingency will be $474 ,448.02. [ 4] Contingency allowances are based on quantity increases and not scope of work or price increases . Any price increase or change in the scope of work increases of 10 % of the bid amount shall be subject to additional bid requirements. Adopted on this 12th day of May, 2025 Attest: City Clerk Page 164 of 246 RESOLUTION NO. 5446-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follows : [1] That the City of Fairhope did request, receive, and open bids for the Materials for the 46KV Transmission Line Project Base Bid and Alternate 2 (Bid Number 25-032) for the Electric Department. [2] At the appointed time and place , the following bids were opened and tabulated as follows: Vendor Gresco Utility Supply 129 Low Bid Items $625,840.35 Tri-State Utility Products , Inc. 21 Low Bid Items $ 28,877.10 Wesco International 42 Low Bid Items $105,627.91 [3] After evaluating the bid proposals with the required bid specifications, Gresco Utility Supply for $625,840.35 (129 Items) plus $20,000.00 contingency, Tri-State Utility Products , Inc. for $28,877.10 (21 Items) plus $2,000.00 contingency, and Wesco International for $105,627.91 (42 Items) plus $20,000 .00 contingency are now awarded (Bid Number 25-032) for the Materials for the 46KV Transmission Line Project Base Bid and Alternate 2 for the Electric Department with a total award to three vendors with contingency wi ll be $802,345 .36. [4] Contingency allowances are based on quantity increases and not scope of work or price increases. Any price increase or change in the scope of work increases of 10% of the bid amount shall be subject to additional bid requirements. Adopted on this 12th day of May, 2025 Attest: Page 165 of 246 RESOLUTION NO. 5424-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request , receive, and open bids for 46KV Transmission Line Project -Transmission Switches (Bid Number 25-031) for the Electric Department. [2] At the appointed time and place , the following bids were opened and tabulated as follows: Gresco Utility Supply Wesco MV A Power, Inc. $85 ,953.00 $91 ,449 .73 $102 ,220.00 [3] After evaluating the bid proposals with the required bid specifications , Gre sco Utility Supply is now awarded the bid for 46KV Transmission Line Project - Transmission Switches (Bid Number 25-031) for the Electric Department with a total bid proposal not-to-exceed of $85 ,953.00 . Adopted on this 14th day of April , 2025 Attest: L~(!;t{~ City Clerk Page 166 of 246 RESOLUTION NO. 5423-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request , receive, and open bids for 46KV Transmission Line Project -Concrete Poles (Bid Number 25-025) for the Electric Department. [2] At the appointed time and place, the following bids were opened and tabulated as follows: SouthCon Gresco Utility Supply Tri-State Utility Products , Inc . $105 ,956.00 $109,233.00 $117,706.00 [3] After evaluating the bid proposals with the required bid specifications , SouthCon is now awarded the bid for 46KV Transmission Line Project -Concrete Pole s (Bid Number 25-025) for the Electric Department with a total bid proposal not-to-exceed of $105 ,956 .00. Adopted on this 14th day of April , 2025 Attest: ~,:;!;~ City Clerk Page 167 of 246 RESOLUTION NO. 5376-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follows : [1] That the City of Fairhope did request, receive , and open bids for 46 KV Transmission Line -2025 Modifications and Additions for the Electric Department (Bid Number 25-017) for the City of Fairhope. [2] At the appointed time and place , the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for 46 KV Transmission Line -2025 Modifications and Additions [3] After evaluating the bid proposals with the required bid specifications , Gridco , Inc. is now awarded the bid for 46 KV Transmission Line -2025 Modifications and Additions for the lump sum bid base plus Alternates #1 and #2 of $2 ,194 ,441.20 . Adopted on this 20th day of February. 2025 Attest: ~ltif?L ~ City Clerk Page 168 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1051 FROM: Richard Johnson, City Engineer John Thomas, Public Works Director Pat White, Parks and Recreation Director SUBJECT: City Engineer, Richard Johnson, is requesting approval for the procurement of playground equipment system, installation, and poured-in-place surfacing with Rubber J-Curb Border for the River Mill Park. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: To approve the procurement of playground equipment system, installation, and poured- in-place surfacing with Rubber J-Curb Border for the River Mill Park from Giffen Recreation Inc. for a not-to-exceed cost of $135,195.54 under the Sourcewell Cooperative Contract #101625-PLP-4. The City will receive contributions towards the procurement from Fairhope Single Tax ($135,195.54) to be invoiced at the issuance of the P.O. BACKGROUND INFORMATION: City Engineer, Richard Johnson, is requesting approval for the procurement of playground equipment system, installation, and poured-in-place surfacing with Rubber J-Curb Border for the River Mill Park. The procurement will include: Playground Equipment: • Play Builders Play Structure PB24-73938 • Activity Panel: Unlimited Play Living Art Panel • Activity Panel: Unlimited Play Scrambled Scales Panel • Activity Panel: Unlimited Play Silly Face Panel • Concerto Tall Chimes • Concerto Vibes • Concerto 5-Congas • Single Bay Shaded KB Arch Swing with 2 Bel Seats Installation Page 169 of 246 Poured in Place Surfacing with Rubber J-Curb Border Shipping. The City will receive contributions towards the procurement from Fairhope Single Tax ($135,195.54) to be invoiced at the issuance of the P.O. This will be purchased through the Sourcewell Purchasing Cooperative contract (#101625-PLP-4) and therefore does not have to be let out for bid. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001370- 50475 Parks - Capital Improvements $0.00 $135,195.54 ($135,195.54) 001-41336 General - Community Grants $0.00 ($135,195.54) $135,195.54 Project No.: 2026REC260 Project is not included in FY2026 Budget but will be funded in total by Single Tax grant. GRANT: Fairhope Single Tax Grant LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Treasury to set up Project No.: 2026REC260 in Project Ledger with corresponding budget. Once park is complete, Single Tax will provide the City with total costs for accurate asset value. Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 170 of 246 RESOLUTION NO. _______ , as follows: [1] That the City of Fairhope approves the procurement of playground equipment system, installation, and poured-in-place surfacing with Rubber J-Curb Border for the River Mill Park that is on Sourcewell (Contract #101625-PLP-4) with Griffen Recreation Inc. and therefore does not have to be let out for bid. The total amount not-to-exceed $135,195.54. The City will receive contributions towards the procurement from Fairhope Single Tax ($135,195.54) – To be invoiced at the issuance of the P.O. DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 171 of 246 Page 172 of 246 1 Giffen Recreation Inc office@giffenrec.net 205 982-6233 www.giffenrecreation.com River Mill Park Page 173 of 246 2 Giffen Recreation Inc office@giffenrec.net 205 982-6233 www.giffenrecreation.com River Mill Park Page 174 of 246 3 Giffen Recreation Inc office@giffenrec.net 205 982-6233 www.giffenrecreation.com River Mill Park Page 175 of 246 4 Giffen Recreation Inc office@giffenrec.net 205 982-6233 www.giffenrecreation.com River Mill Park Page 176 of 246 5 Giffen Recreation Inc office@giffenrec.net 205 982-6233 www.giffenrecreation.com River Mill Park Page 177 of 246 154 138 146 9090 9090 90 90 178 178 178 Re q ' d l e v e l Si t d o w n A r e a 122 122 170 162 168 Re q ' d l e v e l Si t d o w n A r e a This playground design meets the final Access Board Regulations.Compliance: Playground Layout Drawn by: Date: Project: LTCPS - Farmington 878 East Highway 60 Monett Missouri 65708 Voice: 1-800-325-8828 Fax: 417-354-2273 Project: LTCPS rep: Ground Space: Protective Area: Playground Safety CPSC Handbook for Public ASTM F1487 - Playground Equipment for Public Use. to the requirements of ASTM F1487. layout of these components conform plan are IPEMA certified.The use and The play components identified in this lengths i.e. 96 represents a 96 inch post. All post lengths are identified by text showing the post tripping or collision hazards (i.e. roots rocks border playstructure is shown. This zone is to be free of all The minimum recommended fall zone around the entire around all play equipment. Fall absorbing ground cover is required under and All deck heights are measured from top of ground cover. existing play components. playground may be in compliance when considering appropriate number of ground level events the actual the proposed Access Board Regulations in regards to the Although a particular playground design may not meet accessible surfacing must be utilized in applicable areas. For playground equipment to be considered accessible counsel to determine if the ADA applies to you. when viewed in its entirety. Please consult your legal that you make your park and/or playground accessible The Americans with Disabilities Act (ADA) may require Supervision is required. Not all equipment may be appropriate for all children.8. 7. 6. 5. material etc.). 4. 3. 2. 1. Age Group General Notes: 2-5yrs 2-12yrs5-12 yrs 13 yrs 10/24/2025 Scott Benton 54'-6" x 43'-6" 51'-6" x 40' 25016652 GIFFEN RECREATION INC ELEVATED PLAY ACTIVITIES - TOTAL: ELEVATED PLAY ACTIVITIES ACCESIBLE BY TRANSFER: ELEVATED PLAY ACTIVITIES ACCESIBLE BY RAMP: GROUND LEVEL ACTIVITY TYPE: GROUND LEVEL QUANTITY: REQ'D REQ'D REQ'D REQ'D AGE GROUP: 7 0 5 10 7 0 4 2 2 2-12_ASTM River Mill Park Crestview, AL Tom Millard 205-982-6233 CONCERTO TALL CHIMES 200203437 CONCERTO VIBES 200203438 CONCERTO 5-CONGAS 200203444 40 PB SCRAMBLED SCALES PANEL PTMT 200203643 PB LIVING ART PANEL PTMT 200203640 PB SILLY FACE PANEL PTMT 200203646 BELT SEAT 200202835 PB POST LEAF 200203719 TILTED ROCK WALL 200203061 SGL PLASTIC WAVE SLIDE 200064814 40 3224 56 48 64 TRANSFER STATION 200200767 ELBOW SLIDE 200064815 PB POST FLOWER 200203720 STONE CLIMBER IG ONLY 200202346 BELT SEAT 200202835 MIRROR PANEL 200054615 PB POST TOPPER TREE 3D 200203717 PB POST BUTTERFLY 200203718 PB POST BUTTERFLY 200203718 TELESCOPE PANEL 200200650 BUBBLE PANEL 200054611 WAVY RUNG CLIMBER 200202176 2-UNIT ARCH SWING SHADE LT0961 SAFETY RAIL 200054618 CRAWL PANEL 200200973 BEAT BLOCKS PANEL 200203193 PB POST TOPPER TREE 3D 200203717 PB POST FLOWER 200203720 PB POST LEAF 200203719 Page 178 of 246 Page 179 of 246 Page 180 of 246 Page 181 of 246 Page 182 of 246 PUR-004 - 082522 Sourcewell (Contract: 101625-PLP-4 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name: Richard Johnson PE - City Engineer Date: 07/02/2026 Department: Public Works - 2026-PWD 003 River Mill FST Park Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget* State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. QUOTES Vendor Name Vendor Quote 1. Giffen Recreation, Inc. $ 135,195.54 2. $ 3. $ Check any applicable boxes: ☐ State Contract ☐ ALDOT ☒ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? Playground Equipment System, Installation, and Poured in-Place Surfacing with Rubber J-Curb Border 2. What is the total cost of the item or service? Proposal Attached - $135,195.54 Total Cost 3. How many do you need? One – Playground System – River Mill Park 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Giffen Recreation, Inc. 6. Vendor Number: 9189 If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☒ Yes ☒ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? FST to fully reimburse city – we are just handling procurement 3. Budget code: N/A Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 183 of 246 City of Fairhope P.O. Drawer 429 Fairhope, AL 36533 Phone: 251-928-8003 INVOICE INVOICE: 00001 DATE: 08/01/2026 TO: Fairhope Single Tax Corporation Attn: Lee Turner 336 Fairhope Ave Fairhope, AL 36532 FOR: For Procurement of Playground System For River Mill Park - 2026-PWD 003 DESCRIPTION QUANTITY RATE AMOUNT Playground Equipment (See Giffen Invoice) 1.0 56,214.72 56,214.72 Installation (See Giffen Invoice) 1.0 34,673.55 34,673.55 Poured In-Place Surfacing w/Curbing 1.0 40,975.00 40,975.00 (See Giffen Invoice) Shipping LS 3,332.27 3,332.27 TOTAL 135,195.54 Make all checks payable to City of Fairhope – Attn: Treasurer Payment due in 30 days THANK YOU FOR YOUR BUSINESS! Page 184 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1059 FROM: Richard Johnson, City Engineer John Thomas, Public Works Director Pat White, Parks and Recreation Director Bobby Hall, Golf Pro SUBJECT: City Engineer, Richard Johnson, is requesting to approve the award of the Request for Quotes for Labor and Materials for the Quail Creek Golf Course (Between Holes 2 & 3) New Bathroom Project. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: To approve the award of the Request for Quotes for Labor and Materials for the Quail Creek Golf Course (Between Holes 2 & 3) New Bathroom Project to G.A.F. General Contractors for a cost of $61,500.00 plus $2,500.00 contingency, total project cost not- to-exceed $64,000.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. BACKGROUND INFORMATION: City Engineer, Richard Johnson, is requesting to approve the award of the Request for Quotes for Labor and Materials for the Quail Creek Golf Course (Between Holes 2 & 3) New Bathroom Project. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out, but done as a Request for Quotes. A Request for Quotes was sent to fifteen (15) qualified contractors. Two (2) responsive quotes were received. The lowest quote was from G.A.F. General Contractors. The City Engineer requests approval to award the Request for Quote to G.A.F. General Contractors for the not-to-exceed cost of Sixty-One Thousand Five Hundred Dollars ($61,500.00) plus Two Thousand Five Hundred Dollars ($2,500.00) contingency, total project cost not-to-exceed Sixty-Four Thousand Dollars ($64,000.00). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001500-Golf - Capital $75,000.00 $64,000.00 $11,000.00 Page 185 of 246 50475 Line 10 Improvements Project No.: 2025PWI027 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Treasury to adjust Project No.: 2025PWI027 Budget to reflect this Council action. Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 186 of 246 RESOLUTION NO. _______ , as follows: [1] That the City of Fairhope approves the award of the Request for Quotes for Quail Creek Golf Course (Between Holes 2 & 3) New Bathroom Project to G.A.F. General Contractors for a cost of $61,500.00 plus $2,500.00 contingency, total project cost not-to-exceed $64,000.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 187 of 246 PROPOSAL GAF Companies, LLC PO Box 425, Fairhope, AL 36533 251.605.6957 Projects: Quail Creek Golf Course Restroom Building Location: Fairhope, AL - between holes 2 & 3 GAF Companies is pleased to provide the City of Fairhope with a proposal for the above mentioned project. Pricing is per the plans dated 03-15-2026 and includes: new concrete slab, wood framing, hardie siding, metal roof, drywall, FRP, epoxy floors, 1 door, frame and hardware, restroom accessories, plumbing (sewer and water) to be taken to 5’ outside of the building only, City of Fairhope to make final connections. City of Fairhope to perform all electrical work. City of Fairhope to perform final site grading / dress up. G.A.F. Companies proposes to perform this project for a total price of $61,500.00. We look forward to working with you on this project. Regards, Quint Fields President Quote valid for 30 days Page 188 of 246 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. G.A.F. Companies Thomas Industries, Inc. See Listing of No Quotes/No Responses Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? New Bathroom – Quail Creek Golf Course - Proj. 2025-PWI 027 2. What is the total cost of the item or service? $64,000.00 3. How many do you need? One New Bathroom Building 4. Item or Service Is: ☒ New ☐ Used ☒ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): G.A.F. Companies 6. Vendor Number: 10152 If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $75,000.00 3. Budget code: 1500-50475 Line 10 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 189 of 246 Page 190 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1055 FROM: Pat White, Parks and Recreation Director SUBJECT: The Director of Parks and Recreation, Pat White, is requesting approval to procure labor and materials to construct new walkways at Volanta Park. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: To approve the procurement of labor from American Asphalt, Inc. (City of Fairhope Contract No. 24-048) for $36,700.00 and materials from MMC Gulf Coast, LLC (SAPA Contract No. 260303) for $12,250.00 to construct new walkways at Volanta Park, total project cost not-to-exceed $48,950.00; and authorizes the Treasurer to transfer $13,950.00 from Re-Surface Concrete Flooring in both locker rooms budget to this project in the FY26 budget. Authorize to use Impact fees to pay for total project cost. BACKGROUND INFORMATION: The Director of Parks and Recreation, Pat White, is requesting approval to procure labor and materials to construct new walkways at Volanta Park. The procurement of labor from American Asphalt, Inc. will include: • Remove and replace 312' x 10' concrete driveways (5" minimum thickness) • Remove and Replace 120' concrete curb and gutter • Form up and pour one (1) handicap ramp Total cost from American Asphalt on the City of Fairhope Contract No. 24-048 is Thirty- Six Thousand Seven Hundred Dollars ($36,700.00). The procurement of 70 yards of concrete from MMC Gulf Coast, LLC. on the SAPA Contract No. 260303 is Twelve Thousand Two Hundred Fifty Dollars ($12,250.00). Total project cost is not-to-exceed Forty-Eight Thousand Nine Hundred Fifty Dollars ($48,950.00). The City Council also needs to authorize the Treasurer to transfer $13,950.00 from Re- Surface Concrete Flooring in both locker rooms budget to this project in the FY26 budget. Page 191 of 246 Impact fees to pay for total project cost. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001250- 50475 Line 130 Recreation - Capital Improvements $35,000.00 $48,950.00 ($13,950.00) 001250- 50475 Line 70 Recreation - Capital Improvements $13,950.00 $0.00 $13,950.00 Total $48,950.00 $48,950.00 $0.00 Impact Fees will be used to fund total project. FY2026 budget authorizes $35,000.00 of Impact Fees for Walkways at Volanta Park for pedestrian traffic and safety. Project No.: 2026REC130 Authorize Treasurer to transfer $13,950.00 in the FY2026 Budget from Project No.: 2026REC70 to 2026REC130 within Recreation Capital Improvements. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 192 of 246 RESOLUTION NO. _______ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the procurement of labor from American Asphalt, Inc. (City of Fairhope Contract No. 24-048) for $36,700.00 and materials from MMC Gulf Coast, LLC (SAPA Contract No. 260303) for $12,250.00 to construct new walkways at Volanta Park, total project cost not-to-exceed $48,950.00; and authorizes the Treasurer to transfer $13,950.00 from Re-Surface Concrete Flooring in both locker rooms budget to this project in the FY26 budget. Authorize to use Impact fees to pay for total project cost. DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 193 of 246 Page 194 of 246 Page 195 of 246 Page 196 of 246 Pr e p a r e d B y : AL B Sh e e t : Tittle Address # o f # Page 197 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1056 FROM: Richard Johnson, City Engineer John Thomas, Public Works Director SUBJECT: The City Engineer, Richard Johnson, is requesting to approve the award of the Request for Quotes for materials for the New Custom Kennel Clad Insulated Guillotine Kennel Doors Project. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: To approve the award of the Request for Quotes for materials for the New Custom Kennel Clad Insulated Guillotine Kennel Doors Project to Moore Pet Supplies for the low bid not-to-exceed cost of $8,458.57. BACKGROUND INFORMATION: The City Engineer, Richard Johnson, is requesting approval for the procurement of materials for the New Custom Kennel Clad Insulated Guillotine Kennel Doors Project. The City has budgeted $150,000 for Capital Improvements associated with Phase 2 of the Haven Remodel – Kennels. The design and specification development process has taken significantly longer than originally anticipated due to the custom retrofit requirements of the canine kennel enclosures. Development of the final design and receipt of information from potential vendors has progressed more slowly than expected. The project is currently anticipated to be advertised for bids by September 1, 2026, with construction beginning in November 2026. An immediate operational need exists involving the guillotine doors separating the interior and exterior canine kennel areas. Existing doors have deteriorated to the point that replacement is necessary to support daily shelter operations. Haven Staff have indicated that replacement of these doors would address their most pressing kennel concerns while the larger renovation project continues through final design and procurement. The proposed replacement doors are custom clad insulated guillotine kennel doors Page 198 of 246 designed for a simple bolt-in installation. Installation can be completed by City Building Maintenance staff without the need for a construction contract, allowing the improvement to be completed more quickly and efficiently. Accordingly, I request approval to advance purchase and install the replacement kennel doors using available Capital Improvement funding. This work will be removed from the final Phase 2 remodel construction scope to avoid duplication of procurement and construction costs. Due to the immediate operational need and the extended design schedule for the Phase 2 kennel renovation project, staff recommends advance procurement and installation of the replacement kennel doors. This approach addresses current operational deficiencies while maintaining progress on the broader kennel renovation project. A Request for Quotes was sent to three (3) qualified contractors. The lowest quote was from Moore Pet Supplies. The City Engineer requests approval to award the Request for Quote to Moore Pet Supplies for the not-to-exceed cost of Eight Thousand Four Hundred Fifty-Eight Dollars and Fifty-Seven Cents ($8,458.57). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001750- 51131 Haven - Capital Purchases $8,458.57 $8,458.57 $0.00 Haven Remodel - Phase II - Kennel Area FY2026 budget $150,000.00 Project #2025PWI020 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 199 of 246 RESOLUTION NO. _______ , as follows: [1] That the City of Fairhope approves the award of the Request for Quotes for 20 New – Custom Kennel Clad Insulated Guillotine Kennel Doors for the Haven to Moore Pet Supplies for a not-to-exceed project cost of $8,458.57. This Public Works project will be less than $100,000.00 and therefore does not need to be formally bid out. DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 200 of 246 Quote# MPS35139 Ju ly 8th 2026 T hank yo u fo r the o p p o rtu n ity to pr o vide this q u o te. Ple a se let us kn o w if yo u have a n y questio n s by r e p lying to this em a il. Prep are d fo r: Ander s Bjo rkner ander s.bjor kn e r@fa ir h o p e a l.g o v (2 5 1 ) 7 1 6 -8018 Sh ip To : 555 S Section St F airhope, Alabam a 36532 Te rms : Cr e d it Car d Qu o t e d b y : Sh ya n n Blo u g h Va lid u n til: August 8th 2026 Created Dat e : June 4 th 2 0 2 6 L e a d T ime: 4 -6 Weeks Unit Price Qty Extended Cu st o m Ken n e l Clad In s u lat e d G u illo tin e Ke n n e l Do o r CSB-KC-INS-30 Rough Cut Opening: 24x 24 Square Inc h Range: 301-500 Add Bite G uard: No Thank You Add Premium G reen Paw Products 50% O FF ™: No, Thank y ou Add Metal Kennel Handle: Metal Kennel Handle 404.76 -40.48 364.28 x 2 0 8 ,095.2 0 -809.6 0 7 ,285.6 0 Subtotal $ 8,095.20 Discount -809.60 Shipping (UPS (UPS® Ground)) 1,172.97 To t al $ 8,4 5 8 .57 Ta ke adva n tage o f yo u r $8 0 9 .60 sa vings by ch e ckin g out online by Au g u st 8 th 2 0 2 6 ! Proceed To Checkout If yo u wa n t to m ake changes to yo u r q u o te p lease reply to this em a il with the requested changes a n d we'll get a revised q u o te se n t a sap. Pricin g is subject to change a t a n y tim e. We m ay add additional ta xes in so m e states. F e e l fr e e to contact us a t u n d e fin e d or call us a t 6 0 8 7 8 1 7 3 8 5 . || , , Page 201 of 246 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? 20 New - Custom Kennel Clad Insulated Guillotine Kennel Door 2. What is the total cost of the item or service? Proposal Attached - $8,458.57 Total Cost 3. How many do you need? 20 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Moore Pet Supplies 6. Vendor Number: To Be Registered If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $150K - 2025-PWI 020 Haven Remodel - PHII The Kennel 3. Budget code: 1750-51131 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 202 of 246 Thank you for your business! www.AdeoPets.com Adeo Pets LLC 888-979-5566 info@adeopets.com 224 S Main St. #451, Springville, Utah 84663 PAYMENT INFORMATION Anders Bjorkner City of Fairhope 555 S Section St, Fairhope, Alabama, 36532, United States SHIPPING ADDRESS Anders Bjorkner City of Fairhope +12517168018 Anders.Bjorkner@fairhopeal.gov 555 S Section St, Fairhope, Alabama, 36532, United States #D565 Amount: $8,843.14 07/07/2026 Qty Items Price Subtotal 20 Security Boss Kennel Clad Insulated Guillotine Kennel Door SKU: SB-KC-INS-0006777 Variant: Extra Large (17"x 34") $460.58 $9,211.60 Subtotal $9,211.60 Discount -$368.46 Shipping $0.00 Tax $0.00 GRAND TOTAL $8,843.14 Date: QUOTE Lead time is 7-10 business days. Page 203 of 246 PDUSA, Inc. 4523 30th Street West #E502 Bradenton FL 34207-1075 USA FAX: TEL: 941-758-0274 941-752-7021 Same as Bill-to City of Fairhope Animal Control Delivery Address Sales Quotation Document Date Page 1/22026-06-10 Original Your Reference / Purchase Order # 20 BG CV KIT G Custom *3227* Billing Address City of Fairhope Animal Control 161 N Section St. Fairhope AL 36532 USA Billing FAX: Billing TEL: Your Contact Deidre Ambrose *40023272*Customer No. 40023272 Delivery TEL: Document Number 3227 Delivery Email: anders.bjorkner@fairhopeal.gov Valid Until Date 08/31/2026 Currency: US$ Description Quantity UoM Price Tax %Total BG 1825 Guillotine w/50" Rails, Stainless Hardware & ABS Panels 20 578.00 0.0000 11,560.00001 Item Code:BG CV KIT G1825 US$ 11,560.00 Additional Expenses:US$ 1,002.00 Total Before Tax:US$ 12,562.00 Total Tax Amount:US$ 0.00 ▌Total Amount:US$ 12,562.00 ▌Tax Details Tax Code TaxNetTax % 0 0.00 12,562.00 0.0000 ▌Additional Expenses Shipping Type: Freight Ground #Description Net Tax %GrossTax Code Tax 1 1,002.00 0.0000 0.00 1,002.00Exempt ▌Payment Term Net1 **BG ABS Panels will be made to 28"w x 29"h to cover existing opening of 24" w x 27" high Page 204 of 246 Sales Quotation Original Document Date Page 2/22026-06-10 Document Number 3227 PDUSA, Inc. 4523 30th Street West #E502 Bradenton FL 34207-1075 USA 20 BG CV KIT G Custom Your Reference / Purchase Order #FAX: TEL: 941-758-0274 941-752-7021*3227* Currency: Quote is for product only. Does not include installation. %50 Non-refundable deposit due to start production of purchase order. Full payment is due before order ships out. Lead time is 4 to 6 weeks from date deposit is received. Products are covered by a 5 year non-prorated commercial use warranty that includes coverage for chewing damage and corrosion. Made in the U.S.A. Price Escalation estimate: 3% price increase effective August 31, 2026, after that date pricing will be the original quoted price adjusted by the Consumer Price Index as published by the US Department of Labor. Pricing is held as soon as %50 deposit is received. Once deposit is received, we build the units and we will warehouse at no cost for 9 months. After 9 months the warehouse fee would be $20 per month per pallet. FOB Bradenton, FL Page 205 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1052 FROM: Pat White, Parks and Recreation Director SUBJECT: The Director of Parks and Recreation, Pat White, is requesting to approve the award of the Request for Quotes for Labor and Materials for the new flooring for the Recreation Center Lobby and Activities Center. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: To approve the award of the Request for Quotes for Labor and Materials for the new flooring for the Recreation Center Lobby and Activities Center to StoneART Creations for a not-to-exceed cost of $30,250.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. BACKGROUND INFORMATION: The Director of Parks and Recreation, Pat White, is requesting to approve the award of the Request for Quotes for Labor and Materials for the new flooring for the Recreation Center Lobby and Activities Center. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out, but done as a Request for Quotes. The work will include: Flooring removal, epoxy flake floor, cove base installation, and decal installation. A Request for Quotes was sent to three (3) qualified contractors. The lowest quote was from StoneART Creations. The Director of Parks and Recreation requests approval to award the Request for Quote to StoneART Creations for the not-to-exceed cost of Thirty Thousand Two Hundred Fifty Dollars ($30,250.00). Project No.: 2026REC060 - FY2026 Total Budget of $45,000.00 less PO#20261929 issued on 01/07/26 for Spin-Room Flooring in the amount of $9,167.02, leaves a current project available budget of $35,832.98. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget Page 206 of 246 001250- 50475-60 Recreation - Capital Improvements $35,832.98 $30,250.00 $5,582.98 Project No.: 2026REC060 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 207 of 246 RESOLUTION NO. _______ , as follows: [1] That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for new flooring for the Recreation Center Lobby and Activities Center to StoneART Creations for a not-to-exceed project cost of $30,250.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 208 of 246 Page 209 of 246 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. StoneART Creations Cornerstone Hard Surface Restoration Elite Coastal Epoxy Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? Flooring for Rec Center lobby and Activities Center 2. What is the total cost of the item or service? $30,250.00 3. How many do you need? 2 rooms 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): StoneArt Creations 6. Vendor Number: 10432 If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $45,000 total budgeted/$9,167.02 used on spin room floor/$35,832.98 remaining 3. Budget code: 50475 Email completed form with quotes and other supporting documentation to Page 210 of 246 PUR-004 - 082522 Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 211 of 246 Page 212 of 246 Page 213 of 246 Page 214 of 246 Page 215 of 246 Page 216 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1053 FROM: Daryl Morefield, Water Superintendent SUBJECT: The Water/Wastewater Superintendent, Daryl Morefield, is requesting procurement of a Wilo Submersible Pump. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: To approve the procurement of a Wilo Submersible Pump from J.H. Wright & Associates, Inc. as a sole source distributor for a not-to-exceed cost of $31,954.00. BACKGROUND INFORMATION: The Water/Wastewater Superintendent is requesting procurement of a Wilo Submersible Pump. This pump will replace the pump that was recently damaged at the Publix 181 lift station. J.H. Wright & Associates, Inc. is the sole authorized and exclusively contracted sales representative for Wilo USA, LLC (previously known as EMU until purchased by Wilo AG in 2003) water & wastewater pump and pump parts sales for GA, AL, MS, & LA. The cost of this procurement from J.H. Wright & Associates, Inc. is not-to-exceed Thirty- One Thousand Nine Hundred Fifty-Four Dollars ($31,954.00). City of Fairhope Wastewater Department will be installing the pump. The equipment is exempt from formal bidding per Code of Alabama 1975, Section 41- 16-57 (b)(1) which states: "The governmental body can document that the sole source goods or services are of an indispensable nature, all other viable alternatives have been explored, and it has been determined that only these goods or services will fulfill the function for which the product is needed." BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Page 217 of 246 Budget 004020- 50365-10 Wastewater - Maintenance Lift Stations $31,954.00 $31,954.00 $0.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 218 of 246 RESOLUTION NO. _______ , as follows: [1] That the City of Fairhope has voted to approve the procurement of a Wilo Submersible Pump from J.H. Wright & Associates, Inc. as sole source distributor; and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41-16-51(13). The cost will not-to-exceed $31,954.00. DULY ADOPTED ON THIS 27TH DAY OF JULY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 219 of 246 JHW Quote # Quote Date: Quote Valid Thru: Qty JHW Submersible Pump Equipment Comprising of: 1 Wilo FA15.97Z w/ Motor T24-4/36KEx Submersible Pump, 1740 RPM, 50.3HP, 460V/3PH/60Hz, Air Cooled Motor, Two Vane Impeller, Impeller Trim Match Existing 6" Discharge and 50' Cords Note-Replacement for S/N: 2700650578639 Note-Price is for materials only, not Installation Note-Freight is included in the price. Note-Start-Up is Not Included Total Selling Price: 31,954.00$ 4-6 Weeks ARO Net 30 Allowed / Delivered Destination Subject: Project: 8/13/2026 7/14/2026 Wilo Pump Replacement AP0726-028 S/N:2700650578639 Description FOB: Freight: Terms: Delivery: The Undersigned agrees to and has the authority to bind purchaser to the terms and conditions (www.jhwright.com/tc) and equipment above. Customer: Contact: Phone: Email: 205.962.3367Alec ParliamentSubmitted By: roscoe.safley@fairhopeal.gov 251-331-4418 Roscoe Safley City of Fairhope Signature: ______________________________ Date: ____________________________ Page 1 of 4 Page 220 of 246 JHW Quote # Project: Subject: Quote Date: Quote Valid Thru: Sales tax to be added unless customer provides JHW appropriate sales tax exemption documentation. Start Up not included, but is available upon request. 1. Under no circumstances are "Retainage Fees" allowed. 2. All material is subject to the design engineer's final approval of submittals. 3. Our prices do not include any Federal, State or Local sales taxes. 4. All quotations are for material only and do not include any labor or installation unless otherwise noted. 5. Manufacturer's standard warranty applies to all products. 6. Should the services of a collection agency, attorney, or other legal service become necessary for collection, purchaser shall assume responsibility for all expenses accrued in the collection process. 7. Any material held at JHW's warehouse will be invoiced based on customer's original required date and payment is due per the terms described in "Credit Terms" above. Please note: Due to rapidly changing market conditions, J.H. Wright & Associates will only be able to honor the quoted prices for 30 days after the initial proposal. Any order received beyond this time frame “may” need to be requoted, and we reserve the right to modify pricing to meet the current market conditions. This does not mean that prices will automatically change, but due to the current situation regarding tariffs, we can no longer absorb all of the increases being imposed. We certainly appreciate your continued confidence in J.H. Wright & Associates and Email:roscoe.safley@fairhopeal.gov 8/13/2026 7/14/2026 Submitted By: Alec Parliament 205.962.3367 Contact: Phone: Roscoe Safley S/N:2700650578639 251-331-4418 Wilo Pump Replacement Customer: City of Fairhope AP0726-028 Page 2 of 4 Page 221 of 246 (continued on next page) EXCLUSION OF WARRANTIES AND STANDARD TERMS & CONDITIONS OF SALE AND QUOTATIONS IMPOSED BY J.H. WRIGHT & ASSOCIATES (“SELLER”) QUOTATIONS: A. This offer to sell is expressly conditioned on Purchaser’s acceptance of all the terms and conditions hereof, which shall take precedence over any inconsistent, contradictory or additional terms and conditions contained in any request for quotation, purchase order or other document furnished by Purchaser in connection with this transaction, whether such documents are exchanged simultaneously with this offer, prior to, or subsequent thereto, and Purchaser’s acceptance and receipt of the goods shipped hereunder shall constitute acceptance of such terms and conditions contained herein. Seller shall not be deemed to have accepted any terms or conditions contained in any request for quotation, purchase order, or other document furnished by Purchaser in connection with this offer which are additional to or different from the terms and conditions contained herein. Any contract formed as a result of an exchange of documents between Seller and Purchaser shall consist solely of all the terms and conditions in this document and shall not consist of any other terms or conditions, and any such contract shall be governed by law of the State of Alabama. B. All quotations by Seller are void 30 days after issuance unless otherwise stated. Stenographic and clerical errors in Seller’s quotation are subject to correction. C. All materials in quotation by Seller are contingent upon the utility/engineer's final approval of submittals. D. Unless explicitly stated otherwise, all quotations provided by Seller are solely for the cost of materials and do not encompass any labor or installation charges. E. All quotations by Seller are subject to acceptance by the manufacturer of the equipment involved and credit approval by both Seller and the manufacturer. F. Retainage fees are expressly prohibited and will not be permitted in any situation. G. Billing for "stored materials": JHW reserves the right to invoice for stored materials based upon the original "required" date and payment. SALES: A. Seller shall have, and the Purchaser hereby grants, a security interest and lien on all goods sold by Seller to Purchaser as security for payment of the invoice price and upon request. Purchaser shall provide an executed financing statement showing such security interest and lien. Seller shall have all rights under the Alabama Uniform Commercial Code. B. Unless otherwise stated, payment terms are net 30 days from shipment. Overdue invoices shall be subject to 1½% per month service charge. 1½% per month (18% annually) or, alternatively, at the maximum commercial rate allowable under governing state law at the time the charges are incurred. All costs of Seller, including but not limited to all court costs and attorney fees, resulting from collection efforts will be added to the invoice total. C. All sales, use or excise taxes are excluded from Seller’s quoted prices and are to be paid by the Purchaser. Seller is authorized to collect sales taxes only in the States of Alabama, Florida, Mississippi, and Louisiana and Purchaser shall provide if applicable, acceptable certification that it is exempt from such taxes, and in all other jurisdictions, Purchaser shall reimburse the proper tax authorities. D. Upon acceptance by Purchaser, orders cannot be cancelled without the written consent of Seller and then only upon the payment of reasonable and proper cancellation charges (which shall be based upon Seller’s costs incurred and lost profits). LIMITS ON LIABILITY: A. SELLER, NOT BEING THE MANUFACTURER OF THE EQUIPMENT, MAKES NO EXPRESS OR IMPLIES WARRANTY OF ANY KIND WHATSOEVER WITH RESPECT TO THE EQUIPMENT, INCLUDING BUT NOT LIMITED TO ANY WARRANTY OR ANY REPRESENTATIO WITH RESPECT TO: THE MERCHANTABILITY OF THE EQUIPMENT OR ITS FITNESS FOR ANY PARTICULAR PURPOSE; THE DESIGN OR CONDITION OF THE EQUIPMENT; THE QUALITY OR CAPACITY OF THE EQUIPMENT; THE WORKMANSHIP IN THE EQUIPMENT; COMPLIANCE OF THE EQUIPMENT WITH THE REQUIREMENTS OF ANY LAW, RULE, SPECIFICATION OR CONTRACT PERTAINING THERETO; PATENT INFRINGEMENT; OR LATENT DEFECTS. Any warranties on the equipment quoted herein are provided by the manufacturer of the equipment. In general, equipment manufacturers give the following warranties: 1) The equipment is free from defects in material and workmanship for one year from placement in service or eighteen months from shipment. 2) Liability is limited to the cost of defective parts replaced during regular business hours at the manufacturer’s facility – no freight charges, incidental damage, loss of profits, or other incidental damage, loss of profits, or other incidental or contingent costs and damages are included and in no event is liability to exceed the cost of the equipment involved. 3) No warranties are made as to fitness for a particular service, merchantability, or corrosion or erosion resistance of any material. No warranties apply to abused or neglected equipment. 4) The Buyer hereby acknowledges and agrees, though free from defects in material and workmanship at the time of shipment, that the useful life of goods sold by Seller will vary depending upon the Buyer’s frequency of use, application and other factors, with regard to such goods. In that respect, notwithstanding any other provision to the contrary, the Seller specifically does not warrant the useful life of any product BECAUSE SPECIFIC MANUFACTURER’S WARRANTIES MAY VARY, IT IS THE RESPONSIBILITY OF THE PURCHASER TO VERIFY THE APPLICABLE WARRANTY FOR SPECIFIC EQUIPMENT; on request, Seller will provide the Purchaser with the specific warranties of the manufacturer of the equipment. DELIVERY OF MATERIALS: A. Quoted shipment times are approximate, and while Seller will make every effort to have shipment made within the quoted time, Seller cannot be responsible for failure of its suppliers to perform or for acts or events beyond Seller’s control. In no event shall Seller’s quoted shipment dates be construed as falling within the meaning of “time is of the essence,” and Seller shall not be liable for any incidental damage, loss of profits, or their consequential damages as a result of delay in shipment or for any other reason. B. If materials are to be delivered by Seller, the delivery site must be accessible and traversable by Seller’s delivery truck. Accessibility shall be determined solely by Seller’s delivery driver. In the event that the delivery site is inaccessible or untraversable, Buyer agrees to furnish, at its own costs, all work, labor and/or equipment necessary to have the materials delivered to the delivery site. In the event delivery is demanded over the driver’s objection, Buyer agrees to pay all costs incurred in the removal of said delivery vehicle from the delivery site. Page 3 of 4 Page 222 of 246 Signature Date I have read and fully understand the above terms and conditions. C. It is Buyer’s responsibility to unload materials at the delivery site. If Seller’s delivery driver assists Buyer, Buyer agrees that such employee is acting solely at the instruction of the buyer and buyer agrees to hold Seller harmless and indemnify Seller for any and all damage and liabilities incurred as a result of such use and control of Seller’s personnel. D. Buyer hereby authorizes Seller to deliver materials to the delivery site and agrees to have an agent present to accept delivery of the materials. Buyer hereby authorizes anyone present at the delivery site to accept delivery of the materials. However, in the event that no agent is present and unless otherwise agreed in writing, Buyer authorizes Seller to leave the materials and delivery ticket at the delivery site even when no one is present at the delivery site. Buyer agrees that upon delivery of the materials as provided to herein, the materials become the sole responsibility of the Buyer and all risks of loss and liability transfer to Buyer. E. Buyer agrees to inspect the materials immediately upon delivery to the delivery site and prior to using or incorporating the materials into any project. Notice of rejection of materials and/or of any alleged nonconformity of defect (collectively “nonconformity”) of the materials must be made in writing and delivered to Seller within 24 hours of delivery of the materials. Such notice must state the basis of the rejection and/or any alleged nonconformity of the materials, and also must describe with particularity and portion of the shipment that is alleged to be nonconforming and/or is being rejected. Seller shall have the right to make an on-site inspection of any such materials. Unless Buyer timely gives such notice, Buyer will be deemed to have accepted the materials and agreed that they are without any nonconformity. INTEGRATION AND MODIFICATION: A. The terms of this CREDIT AGREEMENT are intended by the parties as the final expression of their agreement with respect to its terms and the CREDIT AGREEMENT is intended to be a complete and exclusive statement of its terms. B. This CREDIT AGREEMENT may be modified or rescinded only by a writing signed by both of parties or their duly authorized agents. C. In the event the terms as stated herein differ in whole or in part from those on an invoice or purchase order, then the parties agree the terms herein shall control. D. Buyer’s addition to or variance of the terms herein shall be deemed a counteroffer and of no effect unless accepted and initialed by Seller in writing. ASSIGNMENT: No rights of Buyer hereunder or arising out of any sale may be assigned without the express written consent of Seller, which consent shall not be unreasonably withheld. Buyer agrees that no assignment of rights will release Buyer from its obligations under the CREDIT AGREEMENT, unless such a release is expressly stated in Seller’s written consent. CHOICE OF LAW AND VENUE: The parties agree that the law of the State of Alabama shall govern all disputes arising out of this CREDIT AGREEMENT or any order pursuant thereto except to the extent that Seller’s lien rights are governed by other law. The parties mutually agree that any litigation necessary to enforce a party’s rights under and pursuant to this CREDIT AGREEMENT may be instituted only in the Circuit Court or District Court of Baldwin County, Alabama or in the United States Federal District Court for the Southern District of Alabama located in Mobile, Alabama, both of which are acknowledged to be the principal place of business of J.H. Wright and Associates and the location where this agreement is consummated and executed. The customer specifically waives and relinquishes any claim to an alternative venue or forum and specifically waives and disclaims any right to challenge the venue or jurisdiction of the aforesaid courts to hear and determine any dispute by and between the parties. ELECTRONIC DATA EXCHANGE: The parties may execute a Order Acknowledgement by transmitting and receiving the data contained in the Order Acknowledgement electronically rather than in paper form. To provide the legal validity and enforceability of such Order Acknowledgement, the parties further agree that the data transmitted herein will be considered “in writing” and to have been “signed.” The parties agree not to contest the validity or enforceability of an Order Acknowledgement because of the electronic origination, transmission, storage or handling of such Order Acknowledgement. Any computer printout of the data contained in the Order Acknowledgement will be considered an “original when maintained in the ordinary course of business and will be admissible as between the parties to the same extent and under the same conditions as other business records maintained in documentary form. The parties agree to properly use those security procedures which are reasonably sufficient to ensure that a transmission of the data contained in a Order Acknowledgement is authorized and to protect its business records and data from improper sources. EXCLUSION OF WARRANTIES AND STANDARD TERMS & CONDITIONS OF SALE AND QUOTATIONS IMPOSED BY J.H. WRIGHT & ASSOCIATES (“SELLER”) Page 4 of 4 Page 223 of 246 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name: Daryl Morefield Date: 7/15/2026 Department: Sewer 004020 Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget* State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total am ount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost incre ases. QUOTES Vendor Name Vendor Quote 1. J.H. Wright $ 31,954.00 2. Click or tap here to enter text. $ 3. Click or tap here to enter text. $ Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☒ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? Lift station pump 2. What is the total cost of the item or service? $31,954.00 3. How many do you need? 1 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): J.H. Wright 6. Vendor Number: 21794 7. If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $350,000.00 3. Budget code: 004020-50365-10 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 224 of 246 Wilo Americas Headquarters W66N1253 Forward Way Cedarburg, WI 53012 01/9/2026 Dear Valued Customer, This letter confirms that J.H. Wright & Associates, INC. is the sole and exclusively contracted sales representative for Wilo USA, LLC [previously known as EMU until purchased by Wilo AG in 2003] water & wastewater pump and pump parts sales for GA, AL, MS, & LA. Wilo USA, LLC, a subsidiary of Wilo SE, is the sole provider in the United State of pump and mixers manufactured under the Wilo brand. Please note that all Wilo Warranties and Operations and Maintenance Manuals require the use of genuine Wilo components for the warranties to be valid and ensure proper operation. Should you have any questions, please contact me via email Bryan.kates@wilo.com or (346-673-2036). Regards, Bryan Kates Bryan Kates Water Management MS Manager Wilo USA, LLC. Page 225 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1054 FROM: Daryl Morefield, Water Superintendent SUBJECT: The Superintendent of Water/Wastewater Department. Daryl Morefield, is requesting to procure a professional engineering firm for on-call engineering services annual contract for Water/Wastewater Department projects. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: To approve negotiated not-to-exceed annual contract amount of $100,000.00 for RFQ PS26-029 On-Call Professional Engineering Services for the Water/Wastewater Department Annual Contract and allow the Mayor to execute a contract with Krebs Engineering. BACKGROUND INFORMATION: The Superintendent of Water/Wastewater Department, Daryl Morefield, is requesting to procure a professional engineering firm for RFQ PS26-029 On-Call Professional Engineering Services for Water/Wastewater Department Annual Contract. This contract would be for design of upgrades and ongoing projects for the City Water/Wastewater Department projects as needed. The Mayor and the Superintendent of Water/Wastewater would like to establish a not- to-exceed annual contract amount for Professional Engineering Services of One Hundred Thousand Dollars ($100,000.00) Previous Council Action: July 13, 2026 - Resolution No. 5857-26 - That the City Council approves the selection by Mayor Sherry Sullivan for On-Call Professional Engineering Services (RFQ PS26- 029) for the Water/Wastewater Department Annual Contract to Krebs Engineering; and allows Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004010- 50290 Water - Professional $50,000.00 $50,000.00 $0.00 Page 226 of 246 Services 004020- 50290 Wastewater - Professional Services $50,000.00 $50,000.00 $0.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 227 of 246 RESOLUTION NO. _______ , That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Krebs Engineering for On-Call Professional Engineering Services for the Water/Wastewater Department Annual Contract (RFQ PS26-029) with a not-to-exceed amount of $100,000.00. DULY ADOPTED THIS 27TH DAY OF JULY, 2026 ________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 228 of 246 Standard Hourly Billing Rates Effective January 2026 Classification Hourly Rate Senior Associate $225 Associate $215 Senior Project Engineer $175 Project Engineer $165 Engineer $145 Engineering Intern $75 Field Representative I $130 Field Representative II $140 Senior CAD Designer $160 CAD Designer $135 Administrative $85 Mileage Federal Reimbursement Rate Notes: 1. Hourly rates do not include reimbursable items. 2. Reimbursable items will be billed at cost x 1.15. Examples of reimbursable items include, but are not limited to, sub-consultant expenses, copying/printing, state/city/county fees, shipping/mailing costs, travel expenses, etc. 3. Hourly rates apply to work time, travel time, and time spent at public meetings and hearings. Page 229 of 246 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name: Daryl Morefield Date: 3/9/2026 Department: Water/Sewer Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget* State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total am ount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost incre ases. QUOTES Vendor Name Vendor Quote 1. Krebs Engineering $ See Attached 2. $ 3. Click or tap here to enter text. $ Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? On Call engineering 2. What is the total cost of the item or service? See Attached 3. How many do you need? 1 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Krebs Engineering 6. Vendor Number: 7057 7. If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $100,000 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 230 of 246 Page 231 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1058 FROM: Daryl Morefield, Water Superintendent SUBJECT: The Superintendent of Water/Wastewater, Daryl Morefield, is requesting approval for the procurement of CARUS 8700 Corrosion Inhibitor for water treatment. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: To approve this procurement of CARUS 8700 Corrosion Inhibitor from Alberty & Blakeney LLC as a sole source distributor for the additional annual cost of $30,000.00. The total annual procurement for the fiscal year is $390,000.00. BACKGROUND INFORMATION: The Superintendent of Water/Wastewater, Daryl Morefield, is requesting approval for the procurement of CARUS 8700 Corrosion Inhibitor for water treatment. Alberty and Blakeney LLC is the sole source distributor of CARUS 8700 water treatment chemical for Fairhope. This procurement is a sole source based on the option by the Code of Alabama 1975, Section 41-16-51(13): "Contractual services and purchases of commodities for which there is only one vendor or supplier and contractual services and purchases of personal property which by their very nature are impossible to award by competitive bidding." The additional annual cost is Thirty Thousand Dollars ($30,000.00). The total annual procurement for the fiscal year is Three Hundred Ninety Thousand Dollars ($390,000.00). Previous Council Action: October 13, 2025 - Resolution No. 5595-25 - That the City of Fairhope approves the procurement of CARUS 8700 Corrosion Inhibitor Water Treatment Chemical as the Sole Source Procurement from distributor Alberty & Blakeney LLC, for an estimated annual amount of $360,000.00 based on the option by the Code of Alabama 1975, Section 41- 16-51(13): "Contractual services and purchases of commodities for which there is only one vendor or supplier and contractual services and purchases of personal property which by their very nature are impossible to award by competitive bidding." BUDGET IMPACT/FUNDING SOURCE: Page 232 of 246 Account No. Account Title Current Budget Cost Available Budget 004010- 53011 Water - Treatment Supplies $390,000.00 $390,000.00 $0.00 FY2026 Budget 53011 Water Treatment Supplies $650,000.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 233 of 246 RESOLUTION NO. _______ , That the City of Fairhope approves the procurement of CARUS 8700 Corrosion Inhibitor Water Treatment Chemical as the Sole Source Procurement from distributor Alberty & Blakeney LLC, for an additional annual amount of $30,000.00 based on the option by the Code of Alabama 1975, Section 41- 16-51(13). The total annual procurement for the fiscal year is $390,000.00. DULY ADOPTED THIS 26TH DAY OF JULY, 2026 ________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 234 of 246 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. Click or tap here to enter text. Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☒ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? CARUS 8700 Corrosion Inhibitor 2. What is the total cost of the item or service? $30,000.00 3. How many do you need? 1 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Alberty & Blakeney 6. Vendor Number: 6164 7. If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☐ Yes ☒ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $50,000.00 3. Budget code: 004010-59100-10 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 235 of 246 September 10, 2025 DISTRIBUTOR AUTHORIZATION CERTIFICATION Carus LLC certifies that Alberty and Blakeney LLC is the sole authorized distributor of CARUS™ 8700 water treatment chemical to the City of Fairhope. CARUS 8700 is certified by the National Sanitation Foundation (NSF) to ANSI/NSF Standard 60: Drinking Water Treatment Chemical-Health Effects. Barbie Smith/Inside Sales Manager Carus LLC 315 Fifth Street Peru, IL 61354 815/223-1500 Telephone 815/224-6655 Fax Page 236 of 246 RESOLUTION NO. 5595-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows : [1] That the City of Fairhope approves the procurement of CARDS 8700 Corrosion Inhibitor Water Treatment Chemical as the Sole Source Procurement from distributor Alberty & Blakeney LLC , for an estimated annual amount of $360,00000 based on the option by the Code of Alabama 1975 , Section 41-16-51(13): "Contractual services and purchases of commodities for which there is only one vendor or supplier and contractual services and purchases of personal property which by their very nature are impossible to award by competitive bidding." ADOPTED ON THIS 13TH DAY OF OCTOBER 2025 Attest: ~~ Li ~s,MNIC City Clerk Page 237 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1036 FROM: Lisa Hanks, City Clerk SUBJECT: Airport Authority - Reappointment Len Strickland AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council reappoints Len Strickland to the Airport Authority BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 238 of 246 AIRPORT AUTHORITY NOMINEE (S) 6-Year Term APPOINTMENTS . REAPPOINTMENTS . Len Strickland The term began on March 2025 and ends March 31, 2031. Page 239 of 246 APPLICATION FOR APPOINTMENT TO A CITY BOARD OR COMMITTEE City Council seeks to have diversity in making appointment to boards and committees. It is the policy of the City Council to make appointments based on the needs of the City as well as the interests and qualiﬁcations of each applicant. In accordance with the Code of Alabama, all applicants must be qualiﬁed electors and taxpayers in the City, excluding the Planning Commission. All applications ﬁled with the City Clerk will be public record. First Name: Len Last Name: Strickland Mobile Phone Number 2512097568 Phone Number: E-mail:* hlenstrickland@gmail.com Home Address * Street Address 6631 Beaver Creek Drive Address Line 2 City Fairhope State/Province/Region Al Postal/Zip Code 36532 Country US Business Address Street Address Same Address Line 2 City State/Province/Region Postal/Zip Code Country Name of Board or Committee:* Airport Authority Education Background * Emory University, college ,Emory University School of Dentistry,DDS, LSU General Dentistry Residency,Charity Hospital UAB Dental School, Orthodontic Residency Professional Licenses and/or Associations * ALDA AAO Page 240 of 246 SAO ADA Professional Experience * Orthodontic Specialist , 43 years practice in Fairhope. Civic Interests and/or Service Memberships * Founding member Fairhope Sertoma Club How do your qualifications best serve the needs of the community?* Have been a pilot for 29 years , over that period have owned three diﬀerent aircraft, all kept at KCQF.. Resume You may attach a resume with this application. [PDF Only} Signature Page 241 of 246 Page 242 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1050 FROM: Stephanie Hollinghead, Chief of Police Lisa Hanks, City Clerk SUBJECT: A Special Retail License - More than 30 Days by Linda L. Bishop and Marva Dean Little for Oak Hollow Farm, Inc. d/b/a Oak Hollow Farm, 14210 Greeno Road, Fairhope, Alabama 36532. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council approves the Special Retail License - More than 30 Days by Linda L. Bishop and Marva Dean Little for Oak Hollow Farm, Inc. d/b/a Oak Hollow Farm, 14210 Greeno Road, Fairhope, Alabama 36532. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 243 of 246 ____________ Page 244 of 246 Page 245 of 246 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-1028 FROM: Marcus McDowell, City Attorney SUBJECT: To Discuss Pending and Potential Litigation. AGENDA DATE: July 27, 2026 RECOMMENDED ACTION: That the City Council approves to go into Executive Session. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 246 of 246