HomeMy WebLinkAbout04-23-2026 Regular City Council Meeting MinutesSTATE OF ALABAMA )(
:
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Thursday, 23 April 2026.
Present were Council President Jimmy Conyers, Councilmembers: Jack
Burrell, Joshua Gammon, Jay Robinson (arrived at 5:11 p.m.), and Andrea Booth,
City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Mayor Sherry
Sullivan was absent.
There being a quorum present, Council President Conyers called the meeting
to order. The invocation was given by Councilmember Gammon, and the Pledge of
Allegiance was recited.
Council President Conyers stated there was a need to add on an agenda item
after Agenda Item Number 15: a resolution that the City of Fairhope has voted to
approve the procurement of Emergency Fuel Spill Clean Up and Remediation at the
Fairhope Docks Marina from Hoffman Petroleum Equipment for a coat of
$27,463.33. An insurance claim has been filed for reimbursement of this expense.
Councilmember Burrell moved to add on the above-mentioned item not on the
printed agenda. Seconded by Councilmember Gammon, motion passed unanimously
by voice vote.
Councilmember Gammon moved to approve minutes of the April 13 2026,
regular meeting; and minutes of the April 13, 2026, work session. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
Council President Conyers stated that Mayor Sullivan was representing the
State of Alabama as the President of the Alabama League of Municipalities at the
Southern Region Conference in Kentucky.
Councilmember Gammon thanked everyone for attending Monday night’s
Special City Council meeting.
Councilmember Booth said she missed the Library Board meeting but did
attend the ribbon cutting for the Fairhope Public Library Author’s Room; and also
attended the ribbon cutting for Coastal Alabama Community College’s Bell building.
Council President Conyers said he attended the Personnel Board meeting. He
said there was a three hour meeting on Monday evening on the Zoning Amendments;
and mentioned the possibility of an early Work Session on May 11, 2026.
23 April 2026
Councilmember Burrell moved for final adoption of Ordinance No. 1863, an
ordinance to amend the City of Fairhope Code of Ordinances, Chapter 20, Traffic,
Article I. In General: Operation of Mobility Devices. (Introduced at the April 13,
2026 City Council Meeting) Seconded by Councilmember Gammon, motion for final
adoption passed by the following voice votes: AYE – Burrell, Gammon, Conyers, and
Booth. NAY - None. ABSENT – Robinson.
Councilmember Booth moved for final adoption of Ordinance No. 1864, an
ordinance to amend Ordinance No 1797, Codified as Chapter 2, Article III, Division 8
of the Fairhope Code of Ordinances, to provide for the Process for Designation of
Historic Properties and Historic Districts by the Fairhope Historic Preservation
Commission to enable the City of Fairhope to attain Certified Local Government
("CLG") status. (Introduced at the April 13, 2026 City Council Meeting) Seconded by
Councilmember Burrell, motion for final adoption passed by the following voice
votes: AYE – Burrell, Gammon, Conyers, and Booth. NAY - None. ABSENT –
Robinson.
Councilmember Burrell introduced in writing Ordinance No. 1865, an
ordinance to authorize the issuance of City of Fairhope's General Obligation Water
and Sewer Warrant, Series 2026, in the principal amount of $30,000,000.00. In order
to take immediate action, Councilmember Burrell moved for immediate
consideration. Seconded by Councilmember Gammon, motion for immediate
consideration passed unanimously by the following voice votes: AYE – Burrell,
Gammon, Conyers, and Booth. NAY - None. ABSENT – Robinson. Lee Birchall,
Partner with Bradley Arant Boult Cummings LLP, was present to answer any
questions and said the closing will be May 1, 2026.
Councilmember Burrell then moved for final adoption of Ordinance No. 1865.
Seconded by Councilmember Gammon, motion for final adoption passed by the
following voice votes: AYE – Burrell, Gammon, Conyers, and Booth. NAY – None.
ABSENT - Robinson.
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes the
Treasurer to complete a FY2026 Budget transfer for the Police Department from
Communications to Capital Purchases Equipment in the amount of $23,092.32 for
additional phone setup for current Dispatch system. Seconded by Councilmember
Gammon, motion passed unanimously by voice vote.
*
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23 April 2023
RESOLUTION NO. 5803-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council hereby authorizes the Treasurer to complete a FY2026
Budget transfer for the Police Department from Communications to Capital Purchases
Equipment in the amount of $23,092.32 for additional phone setup for current Dispatch
system.
Adopted on this 23rd day of April, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes Mayor
Sullivan to send a 30-day notice to terminate the Contract with Maynard Nexsen, P.C.
pursuant to “Fee Structure and Contract Terms” section in the Engagement Letter;
and authorizes Mayor Sullivan to sign the necessary paperwork for said termination.
Seconded by Councilmember Booth, motion passed unanimously by voice vote.
RESOLUTION NO. 5804-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council hereby authorizes Mayor Sullivan to send a 30-day
notice to terminate the Contract with Maynard Nexsen, P.C. pursuant to “Fee Structure and
Contract Terms” section in the Engagement Letter; and authorizes Mayor Sullivan to sign the
necessary paperwork for said termination.
DULY ADOPTED THIS 23RD DAY OF APRIL, 2026
________________________________
James Reid Conyers, Jr.
Council President
Attest:
______________________________
Lisa A. Hanks, MMC
City Clerk
23 April 2026
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to sign a contract between the City of Fairhope and the Eastern Shore Art Center, on
behalf of the Committee on Public Arts (“COPA”), for funding of the Roundabout
Artist and the City of Fairhope will appropriate additional funds upon the selection of
the Art. The motion was seconded by Councilmember Gammon. Councilmember
Burrell stated this will add to the City art for roundabouts and leaves the City Council
our of the selection. After further discussion, motion passed unanimously by voice
vote.
RESOLUTION NO. 5805-26
WHEREAS, a contract shall be executed between the City of Fairhope and the Eastern Shore Art
Center, on behalf of the Committee on Public Arts “COPA ,” for funding of the Roundabout Artist, and
the City making an appropriation of $13,250.00; and
WHEREAS, “COPA” will submit Request for Proposals from 12 artists who made their list of
semifinalists; and
WHEREAS, “COPA” will select four finalists who will submit scale models and COPA will include
Mayor Sherry Sullivan, a City Councilmember, and City Staff in the winners selection process; and
WHEREAS, COPA has agreed to procure the Roundabout Art, and the City of Fairhope will
appropriate additional funds upon the selection of the Art; and
WHEREAS, the City of Fairhope desires for Mayor Sherry Sullivan, a City Councilmember, and City
Staff to work with “COPA” on the Roundabout Art placement; and
WHEREAS, the City of Fairhope agrees to maintain the Roundabout Art after the installation is
completed by all parties.
WHEREAS, payment shall be made in the amount of $13,250.00; until contract either expires or is
cancelled.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of
Fairhope and the Eastern Shore Art Center, on behalf of COPA, for funding of the Roundabout Artist
and the City of Fairhope will appropriate additional funds upon the selection of the Art.
DULY ADOPTED THIS 23RD DAY OF APRIL, 2026
_________________________________
James Reid Conyers, Jr.
Council President
Attest:
________________________________
Lisa A. Hanks, MMC
City Clerk
23 April 2026
Councilmember Booth introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a contract with Duplantis Design Group, PC (DDG) for Professional
Landscape Architectural and A&E Services for (RFQ PS26-015) for the Flying Creek
Nature Preserve Phase II (GOMESA Funded Project No. 2026-PWD 100) and Phase
III (South Tract Off-road Bicycling Project No. 2026-PWD 110) with a not-to-exceed
contract amount of $292,250.00. The motion was seconded by Councilmember
Gammon. Councilmember Burrell stated he wants pedestrian walkway not just for
bicycles. After further discussion, motion passed unanimously by voice vote.
RESOLUTION NO. 5806-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to
execute a contract with Duplantis Design Group, PC (DDG) for Professional
Landscape Architectural and A&E Services (RFQ PS26-015) for the Flying Creek
Nature Preserve Phase II (GOMESA Funded Project No. 2026-PWD 100) and Phase
III (South Tract Off-road Bicycling Project No. 2026-PWD 110) with a not-to-exceed
contract amount of $292,250.00.
DULY ADOPTED THIS 23RD DAY OF APRIL, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution That the City Council hereby authorizes Mayor
Sullivan to enter into an agreement with the State of Alabama, acting by and through
the Alabama Department of Transportation relating to a project for:
Repairing/replacing various Sidewalk Segments along SR-42 (US-98) between
Leonard Vaughn Lane and SR-104; Project# CRPES-0042( ); CPMS Ref# 100078721
and CPMS Ref# 100078722. Seconded by Councilmember Gammon, motion passed
unanimously by voice vote.
23 April 2026
RESOLUTION NO. 5807-26
BE IT RESOLVED, BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE
AS FOLLOWS:
That the City of Fairhope enter into an agreement with the State of Alabama, acting
by and through the Alabama Department of Transportation relating to a project for:
Repairing/replacing various Sidewalk Segments along SR-42 (US-98) between
Leonard Vaughn Lane and SR-104; Project# CRPES-0042( ); CPMS Ref#
100078721 and CPMS Ref# 100078722.
Which agreement is before this Council, and that the agreement be executed in the
name of the City, by the Mayor for and on its behalf and that it be attested by the City
Clerk and the official seal of the City be affixed thereto.
BE IT FURTHER RESOLVED that upon the completion of the execution of the
agreement by all parties, that a copy of such agreement be kept on file by the City
Clerk.
Adopted and Approved this 23rd day of April, 2026
_______________________________
James Reid Conyers, Jr.
Council President
Attest:
______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Booth introduced in writing, and moved for the adoption of
the following resolution, a resolution Authorizing Mayor Sullivan to enter into an
agreement with Alabama Department of Transportation (ALDOT) for the Cooperative
Maintenance of ALDOT ROW, on US-98, SR-104, and SR-181, within the City limits
of Fairhope. This will include additional locations along those routes corresponding
to areas annexed by the City. All preexisting Maintenance Agreements will stand and
be considered a part of this new Agreement. Seconded by Councilmember Burrell,
motion passed unanimously by voice vote.
23 April 2026
RESOLUTION NO. 5808-26
BE IT RESOLVED, BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE AS
FOLLOWS:
1. WHEREAS, the City of Fairhope, Alabama enter into an agreement with the Alabama
Department of Transportation, acting by and through its Transportation Director
hereinafter referred to as the (“State”) for:
The Cooperative Maintenance of all Sidewalk located on ALDOT ROW, on US-98, SR-
104, and SR-181, within the City limits of Fairhope. This will include additional
locations along those routes corresponding to areas annexed by the City. All preexisting
Maintenance Agreements will stand and be considered a part of this new Agreement.
2. WHEREAS, the agreement shall be executed in the name of the City of Fairhope, by its
Mayor Sherry Sullivan, for and on its behalf.
3. WHEREAS, the agreement shall be attested by the City Clerk Lisa A. Hanks, and the seal
of the City of Fairhope affixed thereto.
BE IT FURTHER RESOLVED that upon the completion of the execution of the Agreement by
all parties, that a copy of such agreement be kept on file by the City Clerk.
Adopted and Approved this 23rd day of April, 2026
_________________________________
James Reid Conyers, Jr.
Council President
Attest:
________________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City Council hereby approves the
payroll reallocation defined as the following effective immediately: the departments
are requesting to organize a program for one (1) temporary Electric Utility Intern and
one (1) temporary Mechanic Maintenance intern for Public Works Department at an
estimated cost of $5,040.00 per intern for the duration of the 9-week program; and the
available funds have been identified in their respective departments due to payroll
vacancies. Seconded by Councilmember Gammon, motion passed unanimously by
voice vote.
23 April 2026
RESOLUTION NO. 5809-26
WHEREAS, Fairhope Utilities participated in the 2025 Baldwin County Utilities
Internships Program available to rising High School Seniors; and
WHEREAS, Fairhope Utilities and City of Fairhope Public Works departments have
requested to expand the internship opportunities available to local students; and
WHEREAS, the City of Fairhope provided for seven (7) Utility Intern positions in
the FY 2026 Personnel Budget; and
WHEREAS, the departments are requesting to organize a program for one (1)
additional Electric Utility Intern and one (1) additional Mechanic Maintenance intern
at an estimated cost of $5,040.00 per intern for the duration of the 9-week program;
and
WHEREAS, Fairhope Utilities and City of Fairhope Public Works departments have
identified the following available funds in their respective departments due to payroll
vacancies; and
Dept Position
Electric Assistant Superintendent
Public Works Mechanic
WHEREAS, the Fairhope Utilities and the Public Works departments are requesting
to reallocate the identified payroll funds to the temporary Intern positions.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the City Council hereby approves the payroll
reallocation defined above effective immediately.
ADOPTED ON THIS 23RD DAY OF APRIL 2026
______________________________
James Reid Conyers, Jr.
Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
23 April 2026
Councilmember Burrell moved to grant the request of Domenick Risola and
Helen Cain with Adventure Calls and Cece Pless with Mobile Baykeeper requesting
approval for the 2026 Aquathlon (Swim/Run) called the "Return of the Grand", on
Saturday, June 20, 2026, from 4:00 a.m. to noon; and to use the City of Fairhope
Parklands. Special Event Request and Application for the Use of City Parklands are
included within the Agenda Packet with details of the event. Seconded by
Councilmember Booth, motion passed unanimously by voice vote. Chief Hollinghead
explained that the issues she had have been resolved and will see how it goes this
year.
Councilmember Booth introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope has voted to approve
the procurement of Emergency Fuel Spill Clean Up and Remediation at the Fairhope
Docks Marina from Hoffman Petroleum Equipment for a coat of $27,463.33. An
insurance claim has been filed for reimbursement of this expense. Seconded by
Councilmember Gammon, motion passed unanimously by voice vote.
RESOLUTION NO. 5810-26
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope has voted to approve the procurement of Emergency Fuel
Spill Clean Up and Remediation at the Fairhope Docks Marina from Hoffman Petroleum
Equipment for a cost of $27,463.33. An insurance claim has been filed for reimbursement
of this expense.
ADOPTED ON THIS 23RD DAY OF APRIL, 2026
_________________________
James Reid Conyers, Jr.
Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
23 April 2026
The following individual spoke during Public Participation for Non-Agenda
Items:
1) Domenick Risola with Adventure Calls addressed the City Council
regarding the 2026 Aquathlon (Swim/Run) called the "Return of the
Grand", on Saturday, June 20, 2026. He said they have partnered with
Mobile Baykeeper and questioned 501(c)3 status.
Councilmember Gammon moved to adjourn the meeting. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 5:27 p.m.
______________________________
James Reid Conyers, Jr.,
Council President
_____________________________
Lisa A. Hanks, MMC
City Clerk