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HomeMy WebLinkAbout06-29-2026 City Council Agenda Packet (Rescheduled) CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, June 29, 2026 - 6:00 PM City Council Chamber Council Members Jack Burrell Joshua Gammon Jimmy Conyers Jay Robinson Andrea Booth Invocation and Pledge of Allegiance Public Hearing Owner, Old South Properties, LLC, to rezone property from R-4, Low Density Multi Family Residential District to R-1, Low Density Single- PPIN #: 14970 Final Adoption Final Adoption Ordinance No. 1658; and Repealing and Replacing Ordinance No. 1745 Amending Chapter 21, Article III, Water, Replacing Section 21- Final Adoption Ordinance No. 1657; and Repealing and Replacing Ordinance No. 1746 Amending Chapter 21, Article IV, Sewer, Replacing Section 21- Page 1 of 216 City Council Regular Meeting June 29, 2026 Page - 2 - 11. Resolution - That the City of Fairhope has voted to approve the procurement of Indusco Environmental Adsorber System for the Publix State Highway 181 Lift Station from Morrow Water Technologies, Inc. as sole source distributor; and authorizes procurement b Section 41-16-51(13). The cost will not-to- for Professional Engineering Services for (RFQ PS26- authorize Mayor Sullivan to negotiate the not-to- Roof Doctors for a not-to- project w Watershed Drainage Improvements - Phase 2 (RFQ PS26-027) with a not-to Agreement with Watershed for (RFQ PS24- Engineering Services for Nature Center Building Rehabilitation for a not-to- amount of $10,850. Order No. 1 for (Bid No. 26-001-2023-PWI- Change Order $538,364.00. for Grant G- and Related Exhibit A, for Professional Services for (RFQ PS26- Page 2 of 216 City Council Regular Meeting June 29, 2026 Page - 3 - 18. Resolution - To award (Bid No. 26-032) to Persons Services Corp. for Disaster Relief Services - Regular Meetings of the City Council shall be held on the 2nd and 4th Monday of each month immediately following the 4:30 p.m. Work Session unless prescheduled and announced otherwise. Next Regular City Council Meeting, Monday, July 13, 2026, 6:00 p.m. Fairhope Municipal Complex Council Chambers 161 North Section Street Page 3 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-309 FROM: Lisa Hanks, City Clerk SUBJECT: Minutes of the June 8, 2026, Regular City Council Meeting and minutes of the June 8, 2026, Work Session. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: That the City Council approves the minutes of the June 8, 2026, Regular City Council Meeting and minutes of the June 8, 2026, Work Session. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 4 of 216 STATE OF ALABAMA )( : COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 8 June 2026. Present were Council President Pro Tempore Jack Burrell, Councilmembers: Joshua Gammon, Jay Robinson, and Andrea Booth, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Council President Jimmy Conyers and Mayor Sherry Sullivan were absent. There being a quorum present, Council President Pro Tempore Burrell called the meeting to order at 6:06 p.m.; and introduced Mike Turner who is a member of the Unity on the Eastern Shore Church. He retired and moved to Fairhope in 2007 after 27 years as a Federal Law Enforcement Executive. He is internationally recognized as a poet and songwriter, was the Alabama Poet of the Year in 2025, is the President of the Pensters Writing Group here in Fairhope, and is President Elect of the Alabama Poetry Association. The invocation was given by Mike Turner of the Unity on the Eastern Shore Church, and the Pledge of Allegiance was recited. Councilmember Robinson moved to approve minutes of the May 26, 2026, regular meeting; and minutes of the May 26, 2026, work session. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Council President Pro Tempore Burrell also recognized Pam Caudill, who accompanied Mr. Turner, and has given a lot of her time, efforts, and talents the City. Council President Pro Tempore Burrell said she served with him on the Airport Authority for many years; and appreciates her service to the City. Councilmember Gammon thanked City Treasurer Kim Creech for her report; and commented that revenues have increased by 60 % since 2018. Councilmember Gammon said he would like to meet with her and go over the numbers in more detail. He said there have been a lot changes the last few years; and look forward to my engagement with you. He said there may be some potential changes. Councilmember Robinson announced there are some Fairhope Baseball Teams playing for District Championship. He said 8U is playing in Fairhope; and 7U and 11U are playing as well. Council President Pro Tempore Burrell announced the Fairhope Airport Authority meeting on Tuesday at 5:00 p.m. Page 5 of 216 8 June 2026 Councilmember Robinson introduced in writing an ordinance to Approve an Application from Mary Lee Matzenger for a Franchise Agreement for Teaching Tennis Lessons at the Mike Ford Tennis Center. Due to lack of a motion for immediate consideration, this ordinance will layover until the June 22, 2026 City Council meeting. He asked for the City Council to meet with Mayor Sullivan and with Tennis Professional Tomas Catar to discuss this matter. Councilmember Robinson introduced in writing an ordinance amending Ordinance No. 953 and Ordinance No. 1658; and Repealing and Replacing Ordinance No. 1745; and Amending Chapter 21, Article III, Water, Replacing Section 21-32 Connection Fees and Expenses, Fairhope Code of Ordinances with an effective date of August 1, 2026. Councilmember Gammon said for all new or unpaid applications. Councilmember Robinson restated “with an effective date of August 1, 2026 for all new or unpaid applications.” Due to lack of a motion for immediate consideration, this ordinance will layover until the June 22, 2026 City Council meeting. Councilmember Gammon introduced in writing an ordinance amending Ordinance No. 953 and Ordinance No. 1657; and Repealing and Replacing Ordinance No. 1746; and Amending Chapter 21, Article IV, Sewer, Replacing Section 21-52 Connection Requirements and Connection Fees, Fairhope Code of Ordinances with an effective date of August 1, 2026 for all new or unpaid applications. Due to lack of a motion for immediate consideration, this ordinance will layover until the June 22, 2026 City Council meeting. Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope gratefully accepts the Statutory Warranty Deed from Daniel Realty Company, LLC for the Water Tower Site property and a 30' Access and Utility Easement; and authorizes Mayor Sherry Sullivan to sign any documents necessary to complete the transfer. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5837-26 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope gratefully accepts the Statutory Warranty Deed from Daniel Realty Company, LLC to the City of Fairhope, Alabama, for the Water Tower Site property and a 30’ Access and Utility Easement; and authorizes Mayor Sherry Sullivan to sign any documents necessary to complete the transfer. The description of the property to-wit: TOWER PARCEL BEGINNING AT A CAPPED REBAR (FAIRHOPE) AT THE NORTHWEST CORNER OF LOT 1, WAGONER ACRES, AS RECORDED ON SLIDE 1916-B OF THE RECORD IN THE OFFICE OF THE JUDGE OF PROBATE, BALDWIN COUNTY, ALABAMA; THENCE RUN SOUTH 00°-13'-03" WEST ALONG THE Page 6 of 216 8 June 2026 WEST LINE OF SAID LOT 1 A DISTANCE OF 208.71 FEET TO A CAPPED REBAR (WATTIER); THENCE RUN SOUTH 89°-48’-19” WEST A DISTANCE OF 208.71 FEET TO A CAPPED REBAR (WATTIER); THENCE RUN NORTH 00°-13’-03” EAST A DISTANCE OF 208.71 FEET TO A CAPPED REBAR (WATTIER); THENCE RUN NORTH 89°-48'-19" EAST A DISTANCE OF 208.71 FEET TO THE POINT OF BEGINNING. THE DESCRIBED PARCEL CONTAINS 1.00 ACRE, MORE OR LESS. 30’ ACCESS & UTILITY EASEMENT COMMENCING AT A CAPPED REBAR (FAIRHOPE) AT THE NORTHWEST CORNER OF LOT 1, WAGONER ACRES, AS RECORDED ON SLIDE 1916-B OF THE RECORD IN THE OFFICE OF THE JUDGE OF PROBATE, BALDWIN COUNTY, ALABAMA; THENCE RUN SOUTH 00°-13'-03" WEST ALONG THE WEST LINE OF SAID LOT 1 A DISTANCE OF 208.71 FEET TO A CAPPED REBAR (WATTIER) AT THE POINT OF BEGINNING OF THE FOLLOWING DESCRIBED PARCEL; THENCE CONTINUE SOUTH 00°-13’-03” WEST ALONG THE WEST LINE OF SAID LOT 1 A DISTANCE OF 430.74 FEET TO A 1/2” REBAR AT THE SOUTHWEST CORNER OF SAID LOT 1 AND THE NORTH RIGHT-OF-WAY LINE OF WAGONER ROAD (60’ R/W); THENCE RUN SOUTH 89°-46’-52” WEST A DISTANCE OF 30.00 FEET; THENCE RUN NORTH 00°-13’-03” EAST AND PARALLEL WITH THE WEST LINE OF SAID LOT 1 A DISTANCE OF 430.75 FEET; THENCE RUN NORTH 89°-48'-19" EAST A DISTANCE OF 30.00 FEET TO THE POINT OF BEGINNING. THE DESCRIBED PARCEL CONTAINS 0.30 ACRE, MORE OR LESS. ADOPTED ON THIS 8TH DAY OF JUNE, 2026 _________________________________ Jack Burrell, Council President Pro Tempore Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council hereby authorizes Mayor Sherry Sullivan to execute a contract for Professional Services for closing costs and title insurance on the Water Tower Site Property and 30’ Access and Utility Easement from Daniel Realty Company, LLC Land Transfer with Kopesky & Britt, LLC with a cost not-to-exceed $5,000.00. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Page 7 of 216 8 June 2026 RESOLUTION NO. 5838-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan to execute a contract for Professional Services for closing costs and title insurance on the Water Tower Site Property and 30’ Access and Utility Easement from Daniel Realty Company, LLC Land Transfer with Kopesky & Britt, LLC with a cost not-to-exceed $5,000.00. DULY ADOPTED THIS 8TH DAY OF JUNE, 2026 _____________________________ Jack Burrell, Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26-027) for the Pecan Watershed Drainage Improvements - Phase 2 to JADE Consulting, LLC.; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5839-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26 -027) for the Pecan Watershed Drainage Improvements – Phase 2 to JADE Consulting, LLC; and hereby authorize Mayor Sullivan to negotiate the not -to-exceed fee to be approved by Council. DULY ADOPTED THIS 8TH DAY OF JUNE, 2026 _________________________________ Jack Burrell, Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 8 of 216 8 June 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-037-2026-PWD-008) to HCL Contracting, LLC for City-Wide Road Repair, Resurfacing & Striping Project with a bid proposal not-to-exceed $638,343.51; and to authorize the City Treasurer to record Transfer In – Gas Tax Fund in the amount of $25,243.51. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5840-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 26-037-2026-PWD-008) for City-Wide Road Repair & Striping Project for the Engineering and Public Works Departments at 555 South Section Street, City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Please see attached Bid Tabulation for City-Wide Road Repair, Resurfacing & Striping Project [3] After evaluating the bids with required specifications, HCL Contracting, LLC is now awarded (Bid No. 26-037-2026-PWD-008) for City-Wide Road Repair, Resurfacing & Striping Project for the Engineering and Public Works Departments with a bid proposal not-to-exceed $638,343.51; and to authorize the City Treasurer to record Transfer In - Gas Tax Fund in the amount of $25,243.51. DULY ADOPTED THIS 6TH DAY OF JUNE, 2026 _____________________________ Jack Burrell, Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 9 of 216 8 June 2026 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of a new sanitation truck that is on Sourcewell (Contract #110223- NWY) with Sansom Equipment Company and therefore does not have to be let out for bid. The total amount not-to-exceed $221,950.00. This purchase will replace a vehicle that was totaled in an accident. A claim was filed with insurance. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. Page 10 of 216 8 June 2026 RESOLUTION NO. 5841-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of a new sanitation truck that is on Sourcewell (Contract #110223-NWY) with Sansom Equipment Company and therefore does not have to be let out for bid. The total amount not-to-exceed $221,950.00. This purchase will replace a vehicle that was totaled in an accident. A claim was filed with insurance. ADOPTED ON THIS 8TH DAY OF JUNE, 2026 ___________________________ Jack Burrell, Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the award of the Request for Quotes for a Durham Primary Metering Cabinet to Gresco for a not- to-exceed cost of $44,680.00 plus shipping and handling. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. RESOLUTION NO. 5842-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for a Durham Primary Metering Cabinet to Gresco for a not-to-exceed cost of $44,680.00 plus shipping and handling. DULY ADOPTED ON THIS 8TH DAY OF JUNE, 2026 ___________________________ Jack Burrell, Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 11 of 216 8 June 2026 Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves Contract Amendment No. 1 for (RFQ PS26-021) for Design and Production of Fireworks Display for the 4th of July 2026 with Pyro Productions Inc. with an additional not -to- exceed amount of $3,000.00; and authorizes Mayor Sherry Sullivan to execute the contract amendment. The new contract total is not-to-exceed $43,000.00. The City also approves payment of $1,500.00 (50% of additional cost) upon execution of contract amendment. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5843-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City Council approves Contract Amendment No. 1 for (RFQ PS26-021) for Design and Production of Fireworks Display for the 4th of July 2026 with Pyro Productions Inc. with an additional not-to-exceed amount of $3,000.00; and authorizes Mayor Sherry Sullivan to execute the contract amendment. The new contract total is not-to-exceed $43,000.00. The City also approves payment of $1,500.00 (50% of additional cost) upon execution of contract amendment. DULY ADOPTED THIS 8TH DAY OF JUNE 2026 _________________________________ Jack Burrell, Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope authorizes the Mayor to submit a letter to Energy Southeast, Inc. requesting a total of $30,000.00 through Community Development Grants: $3,000.00 to be used for an America’s 250th Anniversary Fireworks Finale; $20,000.00 to be used for operating an Entrepreneurial Development Center (“Hatch”); and the remaining $7,000.00 to be determined. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Page 12 of 216 8 June 2026 RESOLUTION NO. 5844-26 WHEREAS, the City of Fairhope is in the process of completing its “Fourth of July Fireworks Display” and is desirous to add an America’s 250th Anniversary Finale; and WHEREAS, the City of Fairhope is desirous to continue its partnership with the Baldwin Community and Economic Foundation the 501c3 arm of the Baldwin County Economic Development Alliance, the University of Alabama, and Coastal Alabama Community College to operate an Entrepreneurial Development Center (“Hatch”) in space soon to be located in the K-1 Center Building; and WHEREAS, there is funding available for said projects through Community Development Grants from Energy Southeast, Inc. f/k/a Alabama Municipal Electric Authority (AMEA) with a total grant amount of $30,000.00; and WHEREAS, the Energy Southeast grant does not require a match, but does require a letter requesting the grants with an outline of the purpose and intended community/economic development project, program, and/or initiative. NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City of Fairhope authorizes the Mayor to submit a letter to Energy Southeast, Inc. requesting a total of $30,000.00 through Community Development Grants: $3,000.00 to be used for an America’s 250th Anniversary Fireworks Finale; $20,000.00 to be used for operating an Entrepreneurial Development Center (“Hatch”); and the remaining $7,000.00 to be determined. DULY ADOPTED THIS 8TH DAY OF JUNE, 2026 ________________________________ Jack Burrell, Council President Pro Tempore Attest: ________________________________ Lisa A. Hanks, MMC City Clerk Council President Pro Tempore asked Councilmember Robinson if he was recommending Council President Conyers. Councilmember Robinson replied yes, he recommends Council President Jimmy Conyers for the Election Committee Representative. Page 13 of 216 8 June 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council hereby appoints Council President Jimmy Conyers to serve as the City of Fairhope's Energy Southeast Election Committee Representative. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5845-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Councilmember Jimmy Conyers of the City of Fairhope is hereby appointed to serve as the City of Fairhope’s Energy Southeast Election Committee Representative. ADOPTED THIS 8TH DAY OF JUNE, 2026 ____________________________ Jack Burrell, Council President Pro Tempore Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson moved to adjourn the meeting. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:29 p.m. _ Jack Burrell, Council President Pro Tempore ________________________________ Lisa A. Hanks, MMC City Clerk Page 14 of 216 STATE OF ALABAMA ) ( : COUNTY OF BALDWIN ) ( The City Council met in a Work Session at 4:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 8 June 2026. Present were Council President Pro Tempore Jack Burrell, Councilmembers: Joshua Gammon, Jay Robinson, and Andrea Booth, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Council President Jimmy Conyers and Mayor Sherry Sullivan were absent. Council President Conyers called the meeting to order at 4:00 p.m. The following topics were discussed: • The first item on the Agenda was First Tee Gulf Coast presentation by Golf Pro Bobby Hall and Marty Stanovich, President and CEO of First Tee . This program is to promote junior golfers. Mr. Stanovich said they are a non-profit organization who uses the First Tee Nine Core Values: honesty, integrity, sportsmanship, respect, confidence, responsibility, perseverance, courtesy, and judgment. He said Judge Snedeker called him about First Tee; and mentioned they look at safety first and risk management. Council President Pro Tempore Burrell questioned what is required of the City of Fairhope and the Quail Creek Golf Course. Mr. Stanovich replied we will work with staff and the Golf Pro. Coaches were questioned regarding pay; and the answer was some are paid and some are volunteers. • The Presentation of the FY26 Mid-Year Financial Review was presented by City Treasurer Kim Creech; and she answered any questions if needed. (See attached Power Point Presentation titled “Financial Reports Six Months ended March 31, 2026”) • The next Agenda Item was the Discussion of the Proposed Ordinance to Establish the Service Territory for New Connections to the City of Fairhope ’s Sanitary Sewer Wastewater System and to repeal Resolutions No. 4950-23 and 4986-24. Utility Engineer Noel Berry and Attorney Chris Williams explained the Ordinance with inside and outside territory. Council President Pro Tempore Burrell said we can undo what we have adopted if we need to. Councilmember Robinson said we should lock in and not have any exceptions. Planning Director Hunter Simmons commented we are not changing density or territory at this time. Mr. Williams said it define s what is inside and outside the City Limits. Mr. Berry explained what would be allowed; and said we will put the Territory Map on the website and mark “proposed.” The consensus of the City Council was to move forward with the Territory Ordinance and Map. • Councilmember Gammon said he missed the Tree Committee and has no other meeting updates. Page 15 of 216 Monday, 8 June 2026 Page -2- • Councilmember Robinson stated the Fairhope Historic Preservation Commission received notice that the City of Fairhope now is a Certified Local Government after resubmission of our application and newly amended ordinance. • Councilmember Booth gave a shout out to Public Works Director John Thomas and his Staff for their cleanup after the storm. • Councilmember Burrell said the Fairhope Airport Authority meeting is tomorrow night. • Utility Engineer Noel Berry addressed the City Council regarding Agenda Items No. 6, No. 7, No. 8, and No. 9; and answered any questions if needed. The consensus of the City Council was to make the effective date August 1, 2026 for all new or unpaid applications. • Councilmember Robinson addressed the City Council regarding Agenda Item No. 5; and answered any questions if needed. He commented that a Recreation Board member applied for a Franchise Agreement to teach tennis lessons. He said that the Recreation Board was not comfortable making a recommendation to the City C ouncil for a couple of reasons: 1) conflict of interest and 2) not enough information and did not know the content of Tennis Professional Tomas Catar’s agreement with the City. Councilmember Robinson said Mr. Catar does teach tennis lessons to that age group. Councilmember Robinson commented that one other person has a Franchise Agreement at the request of Mr. Catar. He said nothing is preventing us to grant the Franchise Agreement for teaching lessons and training. Council President Pro Tempore Burrell said this is making a profit using public property; and we had disputes with soccer coaches and softball coaches, and multiple people using public property for profit. Councilmember Robinson said we are supposed to get 20 percent on gross revenues and who determines the fees – the franchisees. He asked the City Council to talk with Mr. Catar, Ms Matzenger, and the Recreation Board. • Planning Director Hunter Simmons stated that the Zoning Ordinance amendments will be in nine separate ordinances; and public hearings will be held on July 13, 2026 and the ordinances introduced. He said final adoption of the ordinances not needing more tweaks will be on July 27, 2026. • City Engineer Richard Johnson addressed the City Council regarding Agenda Items No. 10, and No. 11; and answered any questions if needed. Council President Pro Tempore Burrell questioned Parker Road sidewalks. Mr. Johnson said the clock i s ticking and they should be here this week. • Public Works Director John Thomas addressed the City Council regarding Agenda Item No. 12; and answered any questions if needed. Page 16 of 216 Monday, 8 June 2026 Page -2- • Community Affairs Director Paige Crawford addressed the City Council regarding Agenda Items No. 14 and No. 15; and answered any questions needed. She said we are celebrating the 250th Anniversary of America and will have several events: Movie in the Park will be “The Sandlot.” She mentioned all of the Red, White, and Blue Decorations around the City. • Electric Superintendent Ben Patterson addressed the City Council regarding Agenda Item No. 13; and answered any questions if needed. There being no further business to come before the City Council, the meeting was duly adjourned at 5:58 p.m. ______________________________ Jack Burrell, Council President Pro Tempore _______________________________ Lisa A. Hanks, MMC City Clerk Page 17 of 216 ••• City of Fairhope City Council Meeting June 8, 2026 Summary Financial Reports Six Months Ended March 31, 2026 Page 18 of 216 Cash Balances March 31 , 2026 March 31 , 2025 March 31, 2024 General Fund 38 ,173,031 35,53 4,097 36,576,922 Gas Department 11 ,244 ,38 5 13,522 ,987 13,872 ,4 66 Electric D epartment 6,153 ,19 2 8,330,103 7,351 ,003 Water/Wastewater Dept 10,8 67,266 18,307 ,530 1,624 ,990 Sanitation 2 0 6,294 597 ,687 140,825 Motor Fuel/Rebuild AL 579 ,045 571,414 520,729 Funds Impact Fees Fund 4,894 ,072 3 ,830 ,069 2,857 ,658 Capital Project Fund 3,470 ,749 2,713 ,359 2,250 ,505 Municipal Cap ital 1,168,790 928 ,004 68 1,910 Improvements Fund Prepaid Medical Ins 619,897 484,723 1,223,142 Other Funds 2,850,314 281,744 892,946 Total 79,796,696 85,101,717 67 ,993 ,096 Page 19 of 216 ••• Tax Revenues continue to improve Sales Tax • FY2025 increased 4.4 % over FY2024 • 6 Months Ended 3/31/2026 increased 1.8 % Simplified Seller Use Tax; AKA: Amazon Tax • FY2025 increased 13 .1% over FY2024 • 6 Months Ended 3/31/2026 increased 11.6% Lodging Tax • FY2025 i ncreased 10.2% over FY2024 • 6 Months Ended 3/31/2026 increased 18.2 % Revenues Page 20 of 216 1400000 12000 00 1000000 800000 600000 400000 200000 0 Oct ••• Sales Tax Revenue Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep F Y 2026 Page 21 of 216 Simplified Seller Use Tax ••• 300000 250000 200000 150000 100000 ~ I • • I ~ .. ....... • • • • 50000 I • • I • 0 • Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep -FY2018 .,._FY2019 -+-FY2020 .,._FY2021 -FY2022 .,._FY2023 -+-FY2024 .,._FY2025 .,._FY2026 Page 22 of 216 300000 250 000 200000 150000 100000 50000 0 ••• Lodging Tax Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug • Sep ..... FY20 17 ..... FY2018 ..... FY2019 ..... FY2020 ..,._FY2021 ..,._FY2022 ..,._FY2023 ..,._FY2024 ..... FY2025 ..,._FY2026 Page 23 of 216 Revenues 6 Month s Ended 6 Month s Ended FY2026 Budge t Pe r cent General Fund 3/31/2025 3/31/2026 Remaining Property Taxes 11 ,116,331 10,396 ,583 11 ,950,707 7 .00% Local Taxes 7,984 ,611 7,671,446 19 ,094,104 58 .20% Licenses and Permits 5,079,361 4,546,777 6,389 ,602 20 .50% Court Revenue 70 ,874 110,723 210 ,000 66 .30% Inter-Governmental 138,467 154,418 380 ,231 63 .60% Interest and Rents 602 ,382 667 ,086 997 ,656 39 .60% Adult Recreation 19 ,849 16,685 32 ,300 38.50% Recreation 309 ,034 309 ,034 604 ,360 53 .90% Fairhope Docks 278 ,911 224 ,584 881 ,852 73.80% Golf 715,416 709 ,118 1,417 ,900 49.50% Other 3,213 ,814 8 ,582 ,850 15,040 ,882 42.90% I..Qlil 28 ,020 ,268 34 ,819 ,799 56 ,999,594 38 .90 % • • • Page 24 of 216 General Fund Revenue & Expenditures Revenues Ex pens es Ex cess Reve n ue ove r Ex pense s 6 Month s E n de d 3/31 /2025 28 ,020 ,268 2Q,ill,628 6,967 ,609 6 Months E nd ed Pe rce nt 3/3 1/2026 FY2026 Budg et Remain in g 34 ,819 ,7 99 56 ,999 ,594 38.90 % 'a, ill, fil2 ,5_6_, 2.2..2., ill 54.70 % 9,044 ,160 0 Page 25 of 216 General Fund Expenses 6 Month s E n ded 6 Months Ended Percent D e p ar tmen t 3/31/2025 3/31 /2026 FY2026 Bud g et Remain i ng General Government 1,656,407 1,716 ,571 3,485 ,056 50.70% Elected Officials 132,196 168,915 331,789 49.10% Planning 582 ,919 573 ,180 1,623 ,534 64.70% Building 609 ,366 565 ,243 1,359 ,877 58.4 0% Judicial 152,042 169 ,009 337,486 49 .9 0% Police 4,210 ,763 4,651,484 10,362 ,084 55 .10% Information Technology 615 ,270 721,447 1,650 ,951 56.30% Hu m a n Resources 253 ,281 290,889 724,955 59 .90% Revenue 425 ,201 450 ,274 959,796 53 .10% Meter 326 ,179 330 ,215 731,719 54 .90% Fire 428 ,692 476,748 3,829,032 87.50 % Economic & Community 411 ,127 436 ,618 l , 176,634 62 .90% Development Recreation 3,012,757 2,037 ,31 1 6,658 ,785 69.4 0% • • • Page 26 of 216 General Fund Expenses Departm e nt C i vic Center Mus eum/Welcom e Center A dult Recreation/Special Se rv ice M ari na /Harbo r St r eets Department Fl ee t M aintenanc e Go lf Dep artm e nt No n-D e partm e ntal Fac i lities St a ff Ag encie s & Appro p ri atio n Other Expenditur es A ir po rt Grants Totals 6 Months Ended 3/31/2025 148,075 95 ,876 337 ,837 212 ,959 4,444 ,573 722 ,365 925,481 140,699 744 ,600 500 ,000 :.lA.6,.6.21. 6 Months Ended 3/31/2026 155,874 149 ,527 23 1,747 440 ,228 3 ,816 ,634 543 ,043 1,048 ,216 136,781 707 ,245 325 ,000 .5., .6.3,3,440 25,775,639 FY2026 Budget 531,753 753 ,913 9 9 5 ,940 1,753,842 8,483 ,569 1,189 ,613 2 ,640 ,530 816 ,830 1,494,25 1 5,007 ,655 lQQ ,QQ.O Percent Remaining 70.70 % 80.20 % 76.70 % 74 .90 % 55 .00 % 54.40 % 60.30 % 83.30 % 52 .7 0% 93 .50 % -5533.4% 54 .80% ••• Page 27 of 216 General Fund Capital Capital Vehicles & Equipment Capital Improvements 6 Months Ended 3/31/2025 843,690 1,380 ,958 6 Months Ended 3/31/2026 562,427 670 ,128 FY2026 Budget 4,716 ,81 2 5,555,471 Percent Remaining 88.1 0% 87.90 % Page 28 of 216 General Fund's Salaries 6 Months Ended 6 Months Ended Percent 3/31/2025 3/31/2026 FY2026 Budget Rem ai n i ng General Govt 688 ,137 730,169 1,579,599 53 .80% Administration El e ct e d Officials 65,638 69,0 78 164,200 57.90% Planning 285,484 335,770 837 ,067 59 .90% Building 310,253 313,311 747 ,622 58.10% Judicial 105,345 109 ,177 231 ,668 52.90% Police 2,441,703 2,472,170 5,453,998 54.60% Information Technology 186,581 193,856 462,987 58.10% Human Resources 155,081 170,621 380 ,820 55.20% Revenue 282,435 288 ,930 644 ,353 55.20% Meter 205 ,144 202 ,293 461 ,369 56.20% Fire 121,213 127,903 273,816 53.30% • • • Page 29 of 216 General Fund's Salaries 6 Months Ended 6 Months Ended Percent 3/31/2025 3/31/2026 FY2026 Budget Remaining Eco nomic & Community 81,415 121 ,648 277 ,644 56.20% Deve lopment Recr eation 666 ,751 742 ,059 2,155,439 65.60% Civic Center 85,469 86 ,853 188,708 54 .00% Muse um/Welcome Center 55,408 55,473 125,852 55.90% Adult Rec reation 105,818 115,497 261 ,632 55 .90% Marin a/Harbor 71 ,663 72 ,613 164 ,802 55 .90% St re et 1,564 ,145 1,626,137 3,597 ,546 54 .80% Flee t Maintenance 266 ,673 272,719 662 ,883 58 .90% Go lf C lub h ouse 202 ,739 218,304 566 ,026 61.40% Golf Grounds 211 ,560 219 ,383 562 ,771 61 .00% Totals .a.,158,655 .a_,543,963 19,800,802 56.90% • • • Page 30 of 216 . ----... f Utilities - ••• Page 31 of 216 Revenues Expenses Net Income Natural Gas 6 Months Ended 3/31/2025 5 ,980 ,861 1 ,590,315 1,390 ,546 6 Months Ended 3/31/2026 6,417 ,023 ~.212 ,988 (1,795,965) FY2026 Budget 16,436,227 16,986,227 Percent Remaining 61.00 % 51.60 % ♦ Note: FY2026 Budget includes $6 ,467,877 in Revenue Rollover for Capital Projects Capital 6 Months Ended 6 Months Ended FY2026 Percent 3/31/2025 3/31/2026 Budget Remaining Veh i cles & Equipment 192,208 0 47,500 100.00 % Cap ital System 67 ,729 3 ,329 ,677 7 ,618 ,140 56.30% Improvements ••• Page 32 of 216 Rev enue s Expe n se s Net Income Electric 6 Months Ended 6 Months Ended 3/31/2025 3/31/2026 FY2 0 26 Budget 10 ,326,963 ~.410,115 916 ,848 9 ,931 ,601 10,497,845 (566,244 ) 30,442,065 31 ,542,065 Pe r cent Remaining 67 .40 % 66 .70 % ♦Note : FY2026 Budget include s $6,140 ,890 i n Rev e nue Rollove r f o r Capita l Projects Capital 6 Month s Ended 6 Months Ended FY2026 Percent 3/31/2025 3/31/2026 Budget Remaining Vehicles & Equipment 762,604 270 ,753 687 ,765 60.60 % Capital System 255,864 Improvements 1,467,771 6,886,675 78 .7 0 % ••• Page 33 of 216 Revenues Ex penses Net I ncome Water 6 Months Ended 6 Months Ended 3/31/2025 3/31/2026 5 ,768 ,176 (263 ,213) 6 ,554,295 :Z ,577 ,061 (1 ,022 ,766) FY2026 Budget 37,375 ,280 38,475 ,280 ••• Percent Remaining 82.50 % 80.30 % ♦ Note: FY2026 Budget Revenue includes loan proceeds of $25,486 ,280 for Capital Projects Capital 6 Mo nths Ended 6 Month s Ended FY2026 Percent 3/31/2025 3/31/2026 Budget Remaining Veh icles & Equ i pment 580 ,959 18 ,183 35 2,000 94.80 % System Improvements - 1,368,996 753 ,030 11 ,765 ,000 93 .60 % Water We lls Capital System 279 ,30 4 2,124,223 15,070 ,000 85.90 % Improvements Page 34 of 216 ••• Re v e nues Expenses N et I n c ome Wastewater 6 Months Ended 6 Months Ended FY2026 3/31/2025 3/31/2026 Budget 5,129 ,986 5,208 ,897 32,803 ,423 ~,058 ,536 :Z,094,102 33 ,903 ,423 71 ,450 1,885 ,205 Percent Remaining 84.10% 79 .10% ♦ Note : FY2026 Budgeted Revenue i ncludes loan proceeds of $22 ,575 ,423 for Cap ita l Projects Cap ital 6 Months Ended 6 Months Ended FY2026 Percent 3/31/2025 3/31/2026 Budget Remain ing Veh icles & Equipment 135,494 144,558 515 ,999 72 .00 % System Improveme nts -1,09 5,167 3,125,932 17,094,558 81.70 % Collection System Improvements -24 4 ,114 394,455 5,072,0 0 0 92 .2 0 % Lift Stati on s· Page 35 of 216 Sanitation 6 Mont hs Ended 6 Months Ended FY2026 Percent 3/31/2025 3/31/2026 Budget Remaining Revenues 2 ,167,338 2 ,209 ,374 4,902 ,015 54.90 % Expenses 1,930,900 2,503,941 5 ,252,015 52.30% Net Income 236,438 (294,567) -Note: FY2026 Revenue includes rate increases from $23.00 to $25.00 per month Capital 6 Months Ended 6 Months Ended FY2026 Percent 3/31/2025 3/31/2026 Budget Remaining Vehicles & Equipment 17,361 450 ,332 883,511 49 .90 % Capital 0 0 165,000 100.00% Improvements ••• Page 36 of 216 Natural Gas El ectric Water Was tewater Sa nitation Utility's Salaries 6 Months Ended 3/31/2025 729,002 898,327 756,698 596 ,868 697,451 6 Months Ended 3/31/2026 725,362 949 ,019 942 ,014 780 ,851 761,789 FY2026 Budget 1,740,495 2,336,306 1,942,920 1,750,095 1,565 ,042 Percent Remaining 58.30% 59.40% 51.50% 55.40% 51.30% Page 37 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-958 FROM: Hunter Simmons, Planning Director SUBJECT: Public Hearing – Ordinance – Amend Zoning Ordinance No. 1253 — Public hearing to consider the request of the Applicant, S.E. Civil, LLC, on behalf of the Owner, Old South Properties, LLC, to rezone property from R-4, Low Density Multi-Family Residential District to R- 1, Low Density Single-Family Residential District. The property is located at 8501 Morphy Avenue and is 2.98± acres. PPIN #: 14970 AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: Approval BACKGROUND INFORMATION: The Applicant's intent with the request is to subdivide the parcel into four (4) lots to be utilized for four (4) single-family residences. The Planning Commission recommended approval unanimously during the May meeting. The Planning Commission also approved the preliminary plat for four (4) lots contingent on City Council approving this zoning request. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: Page 38 of 216 For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 39 of 216 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 1253 KNOWN AS THE ZONING ORDINANCE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA as follows: The ordinance known as the Zoning Ordinance (No. 1253), adopted 27 June 2005, together with the Zoning Map of the City of Fairhope, be and the same hereby is changed and altered in respect to that certain property described below: After the appropriate public notice and hearing, the Planning Commission of the City of Fairhope, Alabama has forwarded a favorable recommendation, The property of Old South Properties, LLC, (containing 3 acres, more or less) and generally located at 8501 Morphy Avenue. PPIN # 14970 Legal Description: (Case number ZC 26.04) BEGINNING AT A ONE-HALF INCH CAPPED REBAR SET (SE CIVIL CA-1167) AT THE NORTHEAST CORNER OF THE INTERSECTION OF THE NORTH RIGHT-OF-WAY OF MORPHY AVENUE WITH THE EAST RIGHT-OF-WAY OF BISHOP ROAD; THENCE RUN NORTH 00 DEGREES 38 MINUTES 12 SECONDS EAST ALONG THE EAST RIGHT-OF- WAY OF BISHOP ROAD, A DISTANCE OF 274.69 FEET TO A TWO INCH CRIMP TOP IRON FOUND AT THE SOUTHWEST CORNER OF GATEWOOD SUBDIVISION, BEING A MAP OR PLAT THEREOF, AS RECORDED ON SLIDE 1375-A, PROBATE RECORDS, BALDWIN COUNTY, ALABAMA; THENCE DEPARTING SAID RIGHT-OF WAY, RUN SOUTH 89 DEGREES 57 MINUTES 45 SECONDS EAST, A DISTANCE OF 478.26 FEET TO A ONE- HALF INCH CAPPED REBAR FOUND (MOORE); THENCE RUN SOUTH 00 DEGREES 39 MINUTES 24 SECONDS WEST, A DISTANCE OF 275.25 FEET TO A ONE-HALF INCH CAPPED REBAR FOUND (ILLEGIBLE) ON THE NORTH RIGHT-OF-WAY OF MORPHY AVENUE; THENCE RUN NORTH 89 DEGREES 53 MINUTES 43 SECONDS WEST ALONG SAID RIGHT-OF-WAY, A DISTANCE OF 478.16 FEET TO THE POINT OF BEGINNING. TRACT CONTAINS 3.02 ACRES, MORE OR LESS. A map of the property to be rezoned is attached as Exhibit A. The property is hereby rezoned from R-4, Low Density Multi-Family Residential District to R- 1, Low Density Single-Family Residential District. This property shall hereafter be lawful to construct on such property any structures permitted by Ordinance No. 1253 and to use said premises for any use permitted or building sought to be erected on said property shall be in compliance with Page 40 of 216 the building laws of the City of Fairhope and that any structure shall be approved by the Building Official of the City of Fairhope and that any structure be erected only in compliance with such laws, including the requirements of Ordinance No. 1253. Severability Clause - if any part, section or subdivision of this ordinance shall be held unconstitutional or invalid for any reason, such holding shall not be construed to invalidate or impair the remainder of this ordinance, which shall continue in full force and effect notwithstanding such holding. Effective Date – This ordinance shall take effect immediately upon its due adoption and publication as required by law. END OF PROPOSED ORDINANCE ADOPTED THIS 29TH DAY OF JUNE, 2026 ______________________________ James R. Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 29TH DAY OF JUNE, 2026 ______________________________ Sherry Sullivan, Mayor Page 41 of 216 Page 42 of 216 Planning Commission (6 Ayes)(0 Nays) voted to recommend approval of ZC 26.04 Page 43 of 216 ZC 26.04– Morphy Corners May 4, 2026 Page 1 of 5 SUMMARY OF REQUEST Public Hearing to consider the request of the Applicant, S.E. Civil, on behalf of the Owner, Old South Properties, LLC, to rezone property from R-4, Low Density Multi-Family Residential District to R-1, Low Density Single-Family Residential District. The property is located at 8501 Morphy Avenue and is 2.98± acres. SITE HISTORY To the best of Staff’s knowledge, there are no previous Planning Commission, BOA, or City Council cases attributed to this site. STAFF COMMENTS The current application is a request for zoning change from R-4 to R-1, and as such a development plan was not submitted nor required. Article III of the City of Fairhope Zoning Ordinance defines R-1 and R-4 Districts and allowed Uses as follows: R-1 Low Density Single-Family Residential District: This district is intended to provide choices of low- density suburban residential environment consisting of single -family homes on large parcels of land. It is sub- classified into four categories (R-1, R-1a, R-1b, and R-1c) based on lot sizes. R-4 Low Density Multi-Family Residential District: This district is intended to provide a medium high density single-family structure and two to four family units to a building structure. Since this is a request for re-zoning a development plan was not submitted nor required. Nonetheless, a lower density zoning district is appropriate for this area due to the fact that the subject property is surrounded by city zoned, lower density residential districts. Across Morphy Avenue is a bevy of RA (3 acre) zoned parcels as well. Subject property is 131,551.2± SF or 3.02± acres. R-1 lots are required to be at least 15,000 SF. The proposed R-1 zoning district will, at most, yield eight (8) dwelling units. The Applicants’ intent with the request is to subdivide the parcel into four (4) lots to be utilized for four (4) single-family residences. In contrast, R-4 allows up to 7 units/acre. Three (3) acres in R-4 could yield up to 21 dwelling units. Wetlands The Applicant did not submit a wetland delineation with the application . Baldwin County GIS does show a small area of “potential wetlands” (see exhibits) along the eastern boundary of the parcel that will need to be addressed with any proposed development. Citizen Comments During the public comment period staff did not receive any citizen comments. Page 44 of 216 ZC 26.04– Morphy Corners May 4, 2026 Page 2 of 5 REZONING CONSIDERATIONS Standards of Review: The Zoning Ordinance and its associated zoning map are derived from long-range comprehensive planning studies intended to promote orderly, desirable development. Casual or unsupported amendments to the Zoning Ordinance can undermine this purpose. Therefore, rezoning requests are evaluated according to the following criteria: 1. Compliance with the Comprehensive Plan; 2. Compliance with the standards, goals, and intent of this ordinance; 3. The character of the surrounding property, including any pending development activity; 4. Adequacy of public infrastructure to support the proposed development; 5. Impacts on natural resources, including existing conditions and ongoing post-development conditions; 6. Compliance with other laws and regulations of the City; 7. Compliance with other applicable laws and regulations of other jurisdictions; 8. Impacts on adjacent property including noise, traffic, visible intrusions, potential physical impacts, and property values; and 9. Impacts on the surrounding neighborhood including noise, traffic, visible intrusions, potential physical impacts, and property values. Recommendation: Staff recommends APPROVAL of ZC 26.04– Morphy Corners at 8501 Morphy Avenue, request to rezone property from R-4, Low Density Multi-Family Residential District to R-1, Low Density Single-Family Residential District. Page 45 of 216 EXHIBITS ZC 26.04 –Morphy Corners May 4, 2026 Page 3 of 5 Potential Wetlands 180 1 278 8480 99 100 DOME'S2SLIDE 228.518 Inco 028.51 C. 3 8 900 100480 MORPHY AVE 150 150 158 2 O 28.529 28.772 28 531 11 AC[c) Potential Wetlands in N N O C 1 CM CO □ C C CM CO o S — 8.2 Ac(c) o mA CM O 8 CI a C LU x— O o CD DC LU a C n O = </> m Page 46 of 216 EXHIBITS ZC 26.04 –Morphy Corners May 4, 2026 Page 4 of 5 Excerpt from Table 3-2: Dimension Table – Lots and Principle Structure Dimension District or Use Min. Lot Area / Allowed Units Per Acre (UPA) Min. Lot Width Front Setback Rear Setback Side Setback Street Side Setback Max. Total Lot Coverage by All Structures Max. Height R/A 3 acres/ - 198’ 75’ 75’ 25’ 50’ none 30’ R-1 15,000 s.f./ - 100’ 40’ 35’ 10’ b 20’ 40% 30’ a R-1a 40,000 s.f./ - 120’ 30’ 30’ 10’ b 20’ 25% 35’ R-1b 30,000 s.f./ - 100’ 30’ 30’ 10’ b 20’ 25% 35’ R-1c 20,000 s.f./ - 80’ 30’ 30’ 10’ b 20’ 25% 35’ R-2 10,500 s.f./ - 75’ 35’ 35’ 10’ b 20’ 37% 30’ a R-3 7,800 s.f./ - 65’ 30’ 35’ 8’ b 20’ 35% 30’ R-3 PGH 4,000 s.f./ - 40’ 20’ 15’ 10’ b 10’ 32.50% 30’ R-3 TH 2,400 s.f./ - 24’ 20’ 35’ 0’ c 20’ 45% 30’ R-4 10,500 s.f. for two dwelling units plus 6,500 s.f. for each additional unit/ 7 UPA 75’ for two dwelling units plus 5’ for each additional unit 30’ 35’ 10’ b 20’ 30% 30’ Page 47 of 216 EXHIBITS ZC 26.04 –Morphy Corners May 4, 2026 Page 5 of 5 Excerpt from Table 3-1 Use Table Zoning Districts R-4 R-1 (a, b, c) Zoning Districts R-4 R-1 (a, b, c) Use Categories / Specific Uses Use Categories / Specific Uses Dwelling Service Single-Family ● ● Convalescent or Nursing Home ○ ○ Two-family ● Clinic ○ ○ Townhouse э Outdoor Recreation Facility ○ ○ Patio Home Day Care ○ ○ Multiple-family / Apartment э General Personal Services Manufactured Home Mortuary or Funeral Home Mixed-use Automobile Repair Accessory Dwelling Indoor Recreation Estate Dry Cleaner / Laundry Civic Personal Storage Elementary School ● ● Bed & Breakfast Secondary School ● ● Hotel / Motel Education Facility ● ● Boarding House or Dormitory Library ● ● Recreational Vehicle Park Place of Worship Restaurant Cemetery ○ ○ Bar Hospital Entertainment Venue Public Open Space ● ● Marina Common Open Space ● ● Kennel or Animal Hospital Community Center or Club ○ ○ Warehouse Public Utility ○ ○ Junk Yard or Salvage Yard Office Manufacturing General Limited Professional Light Home Occupation э э General Retail Food Processing Grocery Rural Convenience Store Agriculture General Merchandise Rural Market Shopping Center Plant Nursery Automobile Service Station Outdoor Sales Limited Outdoor Sales Lot Garden Center ● = Allowed By-Right Э = Special Conditions ○ = On Appeal Page 48 of 216 Page 49 of 216 BI S H O P R O A D 4 0 F T . R / W SURVEYOR'S CERTIFICATE SURVEY DESCRIPTION: SURVEYOR'S NOTES: FLOOD STATEMENT: OWNER INFORMATION:ZONING INFORMATION: MORPHY AVE 50 FT. R/W PIN: 14970 3.02 ACRES ± Civil (251) 990-6566 9969 WINDMILL RD FAIRHOPE, AL 36532 Engineering & Surveying PROJ MGR SHEET FILE PROJECT SCALE CHKD. DRAWN N 0 20 40 80 1" = 40 FEET GR I D N O R T H DREXEL BOOTHE BOUNDARY & TOPOGRAPHIC SURVEY OF DED 11 20261640-B-T-TREES 20261640 1"=40 BMB ZJH LEGEND:LEGEND: SITE P.O.B. TREE LEGEND: B AAMALA HL D E.DIEDAVI I I LOT 3 )5 8 SUB CRF 1/2” ILL A1EW0Q375-ACRF 5/8"/MOORE°3GPsuoe PIN: 14970 SETBACKS:J AI14.8’(RIM:IASPHALT DRIVE 1 30INV: 113.3’ 0IISIDE STREET: 20 FEET *ft548sIIO00— G ------- G -6.YYYy —-113---------113-/, MATTHEW D E ARLAND ETTN IONAL PARK DR : AL 36532 ' FST AND MALONE, MAT! ETAL MALONE, SCARL df&21§: 22EraItoRt30’ DRAINAGE & UTILITY EASEMENT \Church EAST/8O’(R)0 4 1.0’ OFF TURKEY/25".441.3‘OFF S89°57‘45"E 478.26’1/2"CRF(M00RE)44WM OT7 GoodCTIF 2”/TURKEY/24"28TWIN/30"I 2718.7’= E8°UNY115’21"±8’RCP_-----------25”16”s = = INV: 111.48’a 9:k P.O.B. POINT OF BEGINNING/-0.2’ OFFTURKEY/22"50”23" $PARCEL IDENTIFICATION NUMBERPIN CD 28"/LOT 1 । i CRFI: .8 8 1/38”22 ,**/17”;19 ”118" 18"O O)12"\E /*113 CPP CORRUGATED PLASTIC PIPE RCAP REINFORCED CONCRETE ARCH PIPEf. TWIN/J 6 23"RCP REINFORCED CONCRETE PIPEOETURKEY/21"I WOOD FENCEs N I '-12"6 BARBED WIRE FENCEIIOVERHEAD POWER LINE--------- OHP----------—(SEWER MAIN-------SS--------LAUREL/34”ICD UNDERGROUND GAS LINE(39" 1 TELEPHONE MANHOLE LAUREL,GUY WIRElb.1 UTILITY POLEs•115-0 I WATER/27"SEWER MANHOLE 18”WATER VALVE 30"7 /0 X FIRE HYDRANTLAUREL/23’ I TELEPHONE PEDESTAL□ 21 "s TELEPHONE JUNCTION BOXOFF-1.4’ WOODEN POST25” Cp MAILBOX 19"■GRATE INLETILIVE/32”19" CIVIL)1/2 "CRF 1/2”CRF(M00RE)/- GW . (ILL/CIBLE)^ Y-0 (-----------OHP----------OHP----------OHP — CNt-INV: 109.63 18”RCP 15 "CPP=====111:---------SS---------SS--------- SS---------SS---------SSINV:111.3 INV:111.22‘OHP ------------- OHP 09 —INV: 107.15’1/2" RCAP N89°53‘43”W-----112-------- —18"RCPA 18"RCP WEST 480’(R)A N ------113---------111--------■11O:. aChINV: 112612 18”RCP_INV: 111.04 —-------109-----------“14 11"x18” RCAF ---------— 110—□-109— ---—=108-O O 1 1/2"RBF 1 /2"CRF(M00RE)1/2”CRF(MOORE) ■028.531 ANZ<0 O \0.OAK TREE POPCORN TREE 1. PECAN TREE CYPRESS TREE2. CEDAR TREE 3. SWEETGUM TREETRACT CONTAINS 3.02 ACRES, MORE OR LESS. 4.(DESCRIPTION COMPOSED FROM PROBATE RECORDS AND AN ACTUAL FIELD SURVEY) CAD5. 6. 0^-04 -ZJO2^ 7. SURVEY NOT VALID WITHOUT ORIGINAL SIGNATURE AND SEAL. CRF CTIF RBF = REBAR FOUND (NO CAP) CXF = CUT ”X” IN CONCRETE FOUND Fairhope Church 1/2"CRF , (SE CIVIL) Samaritan Church ‘airhope School CITY OF FAIRHOPE ZONING: R-4 (LOW DENSITY MULTI-FAMILY RESIDENTIAL DISTRCIT) CAPPED REBAR SET(SE CIVIL CA-1167) CAPPED REBAR FOUND CRIMP TOP IRON FOUND S.E. CIVIL, LLC DAVID E. DIEHL FRONT: REAR: SIDE: ELEVATIONS SHOWN HEREON ARE REFERENCED TO NORTH AMERICAN VERTICAL DATUM 1988(NAVD88) THERE WAS NO ATTEMPT TO DETERMINE THE EXISTENCE, LOCATION, OR EXTENT OF ANY SUB-SURFACE FEATURES. BEARINGS AND DISTANCES SHOWN HEREON WERE ’’COMPUTED” FROM ACTUAL FIELD TRAVERSES, AND ARE BASED ON STATE PLANE GRID, ALABAMA WEST ZONE NAD83 (2011) USING GPS OBSERVATIONS. SURVEY CONDUCTED USING INSTRUMENT NUMBER 1125413, & 587301 PROBATE RECORDS, BALDWIN COUNTY, ALABAMA. NO TITLE SEARCH OR REPORT WAS PROVIDED FOR THIS SURVEY. LEGENDRE PAUL J 20279 BISHOP RD FAIRHOPE AL 36532 BRICK COLUMN COLUMN BRICK 30 FEET 35 FEET 10 FEET — II I I- ) BEGINNING AT A ONE-HALF INCH CAPPED REBAR SET(SE CIVIL CA-1167) AT THE NORTHEAST CORNER OF THE INTERSECTION OF THE NORTH RIGHT-OF-WAY OF MORPHY AVENUE WITH THE EAST RIGHT-OF-WAY OF BISHOP ROAD; THENCE RUN NORTH 00 DEGREES 38 MINUTES 12 SECONDS EAST ALONG THE EAST RIGHT-OF-WAY OF BISHOP ROAD, A DISTANCE OF 274.69 FEET TO A TWO INCH CRIMP TOP IRON FOUND AT THE SOUTHWEST CORNER OF GATEWOOD SUBDIVISION, BEING A MAP OR PLAT THEREOF, AS RECORDED ON SLIDE 1375-A, PROBATE RECORDS, BALDWIN COUNTY, ALABAMA; THENCE DEPARTING SAID RIGHT-OF WAY, RUN SOUTH 89 DEGREES 57 MINUTES 45 SECONDS EAST, A DISTANCE OF 478.26 FEET TO A ONE-HALF INCH CAPPED REBAR FOUND(MOORE); THENCE RUN SOUTH 00 DEGREES 39 MINUTES 24 SECONDS WEST, A DISTANCE OF 275.25 FEET TO A ONE-HALF INCH CAPPED REBAR FOUND(ILLEGIBLE) ON THE NORTH RIGHT-OF-WAY OF MORPHY AVENUE; THENCE RUN NORTH 89 DEGREES 53 MINUTES 43 SECONDS WEST ALONG SAID RIGHT-OF-WAY, A DISTANCE OF 478.16 FEET TO THE POINT OF BEGINNING.SURVEY WAS CONDUCTED IN JANUARY 2026, AND IS RECORDED IN AN ELECTRONIC FIELD BOOK. i a 15’ 2.9‘ O & LG O THERE MAY BE RECORDED OR UNRECORDED DEEDS, EASEMENTS, RIGHT-OF-WAYS, OR OTHER INSTRUMENTS WHICH COULD AFFECT THE BOUNDARIES OF SAID PROPERTIES. I I I THE UTILITY INFORMATION SHOWN HEREON WAS OBTAINED BY FIELD LOCATING AND PLOTTING THE VISIBLE ABOVE GROUND UTILITY FEATURES. WE, S.E. CIVIL, LLC, A FIRM OF LICENSED ENGINEERS AND LAND SURVEYORS OF FAIRHOPE, ALABAMA, HEREBY STATE THAT ALL PARTS OF THIS MAP OF SURVEY HAVE BEEN COMPLETED IN ACCORDANCE WITH THE CURRENT REQUIREMENTS OF THE STANDARDS OF PRACTICE FOR SURVEYING IN THE STATE OF ALABAMA TO THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF. ___ • ===112: IINV:111.56‘ /FW #5660 O) D O o 0) © NX OWNER: BOBBY L. FAUST 22950 WOLF BAY DRIVE FOLEY, AL 36535 PROPERTY LIES IN FLOOD ZONE ’’X’’ (UNSHADED), AS SCALED FROM FLOOD INSURANCE RATE MAP NUMBER 01003C0644M, COMMUNITY NUMBER 010006, PANELS 0644, SUFFIX ”M”, MAP REVISED DATE APRIL 19, 2019. I I I I I / I I I I I I Fairhope t I I - 9j 0, 8 18"3,23" - OHP —L. INV: _________ 1 Q. NV: 107.81 SINV: 107.90’ I I INV: 106.55’ o— 3 Q =1 1____ ________ 0 o!m 1 2O ITIF PARCEL NUMBER: 46-05-16-0-000-028.518 BRICK d COLUMN CXF, R M:11i INV: 11. (A & R) = ACTUAL & RECORD BEARING/DISTANCE (R) = RECORD BEARING/DISTANCE 05-46-05-16-0-00? PIN: 15262 // S x li II, II, II JI FST AND RUFFLES, JEANNE M 9164 PEMBROOK LP FAIRHOPE AL 36532 E 15” / /2”CRS^t tl 1 4; / / / TTwin Beach / t Church e9 - INV: 108.27 INV: 107.99’= — —= , INV: 107.47 5 LOT 2 05-46-05-16-0-000-028.814-001 PIN: 622800 FST LEGENDRE ELIZABETH C AND A30‘ 78 197.97’(R) ^_197.83’ DATE AL. P.L.S. NO. 26014 PROPERTY IS LOCATED IN SECTION 16, TOWNSHIP 6 SOUTH, RANGE 2 EAST, BALDWIN COUNTY, ALABAMA. (VICINITY MAP - NOT TO SCALE) /N Ln BRICK COLUMN LOT 4 05-46-05-16-0-000-028.675 PIN: 109793 FST AND RHEA, PAMELA DILLARD 20280 BISHOP RD FAIRHOPE AL 36532 05-46-05-16-0-000-028.570 PIN: 77553 FST AND RUFFLES, JEANNE M 9164 PEMBROOK LP FAIRHOPE AL 36532 LOT 3 05-46-05-16-0-000-028.814-002 PIN: 622801 FST BOOTHE, DREXEL EDDIE AND BOOTHE, KELLY JOHNSON AS TRUSTEES OF THE DERXEL AND KELLY BOOTHE LIVING TRUST DATED FEBRUARY 14 2023 20259 BISHOP RD FAIRHOPE AL 36532 05-46-05-16-0-000-028.814 PIN: 243093 FST BANKS DEBRA A AND BANKS KENNETH 20289 BISHOP RD FAIRHOPE AL 36532 05-46-05-16-0-000-028.569 PIN: 77764 FST AND HOFFREN, WAYNE J ETAL HOFFREN, BETTY AND J 8444 MORPHY AVE FAIRHOPE AL 36532 ’ «10‘ PEDESTRIAN & UTILITY EASEMENT / y/9"C^ _. . . . _ . . . /(SE Cl^ 05-46-05-16-0-000-028.712 PIN: 114415 05-46-05-16-0-000-028.712 PIN: 114415 FST AND MALONE, MATTHEW D ETAL MALONE, SCARL AND ETT N 104 PROFESSIONAL PARK DR FAIRHOPE AL 36532 05-46-05-16-0-000-028.672 PIN: 108443 FST WASHINGTON SQUARE CONDOMINIUM DEVELOPMENT P.O. BOX 1004 FAIRHOPE, AL 36533 05-46-05-16-0-000-028.772 PIN: 221438 FST AND OLD OAKS, LLC P 0 BOX 1134 FAIRHOPE AL 36533 05-46-05-16-0-000-028.529 PIN: 15127 FST AND SPENCER, CURTIS M ETAL HUNT, LORENA AND E P O BOX 85 POINT CLEAR AL 36564 I % 104 PROFESSIC FAIRHOPE . NO.26014 * : PROFESSIONAL ■ . LAND /s —W :,ve® gl l I // 091 m I । I & C o I I &U i/2Vur S3 (SE CIVIL) © Co / / 4 ‘ m - (OI — OHP —===-—-OHP OHP 478.16‘ ~ Page 50 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-964 FROM: Pat White, Parks and Recreation Director SUBJECT: Application from Mary Lee Matzenger for a Franchise Agreement for Teaching Tennis Lessons at the Mike Ford Tennis Center. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: That the City Council decides on approval of an Application from Mary Lee Matzenger for a Franchise Agreement for Teaching Tennis Lessons at the Mike Ford Tennis Center. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 51 of 216 ORDINANCE NO. ____ BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION 1. The City of Fairhope, Alabama, having received an application from Mary Lee Matzenger for a franchise agreement to Teach Tennis Lessons, at the following location described: Mike Ford Tennis Center at Stimpson Park, 600 Morphy Avenue, Fairhope, Alabama and it is to be in the best interest of the public and the City of Fairhope, Alabama, to grant a franchise to Mary Lee Matzenger under the terms and conditions of the franchise agreement attached hereto as “Exhibit A” including the fees that shall be paid to the City with respect to same. SECTION 2. Pursuant to the authority granted by Section 11-40-1 and 11-43-62 of the Code of Alabama of 1975, the Mayor of the City of Fairhope, Alabama, is hereby directed to execute said franchise agreement in the name of the City of Fairhope, Alabama. SECTION 3. The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 4. This ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 29TH DAY OF JUNE, 2026 ADOPTED THIS 29TH DAY OF JUNE, 2026 Page 52 of 216 Page 53 of 216 Page 54 of 216 Page 55 of 216 Page 56 of 216 Page 57 of 216 Page 58 of 216 Page 59 of 216 Page 60 of 216 Page 61 of 216 Page 62 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-965 FROM: Noel Berry, Utilities Engineer Daryl Morefield, Water Superintendent SUBJECT: An Ordinance amending Ordinance No. 953 and Ordinance No. 1658; and Repealing and Replacing Ordinance No. 1745; and Amending Chapter 21, Article III, Water, Replacing Section 21-32 Connection Fees and Expenses, Fairhope Code of Ordinances. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: That the City Council adopts an Ordinance amending Ordinance No. 953 and Ordinance No. 1658; and Repealing and Replacing Ordinance No. 1745; and Amending Chapter 21, Article III, Water, Replacing Section 21-32 Connection Fees and Expenses, Fairhope Code of Ordinances. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 63 of 216 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 64 of 216 ORDINANCE NO. ____ , the City of Fairhope has established system development charges for connection to the water system of Fairhope Public Utilities; and , in 2025, the City engaged Jackson Thornton, certified public accountants and consultants, to analyze the costs for expansion of treatment capacity for the water system of Fairhope Public Utilities and to make recommendations for an update to the system development charges based on the cost of expanded infrastructure necessary to address additional capacity needs; and , it is necessary for new development users of the water system to share in the cost of the expansion of treatment capacity to the system; and , the system development charges provide an incremental cost approach to treatment for water capacity based upon maximum rated flow and the City Council believes the charges are necessary to provide for the sustainability of the system and to support the health, safety, and general welfare of the community; and , the City Council has accepted the recommendations of Jackson Thornton for the updated system development charges for new connections to the water system of Fairhope Public Utilities. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: (a) The City of Fairhope has established fees for metered connections to the water system. The total connection fee is a combination of costs that include a System Development Charge (SDC) and an Installation Fee (Tap Fee). The SDCs, for each new service, is to recover costs relating to the capital investment required to provide the source water (groundwater wells), treatment facilities and ground or elevated storage tanks and capital funding necessary to expand said facilities. The fee will also provide capital funding for capacity improvement projects where growth or hydraulic capacity requirements to support needed fire flows are recommended. 1. The owner of the property requesting service shall be responsible for providing Water connection to the property. The City of Fairhope may connect the property to Water service at the fees shown in the Connection (Tap) Fees Schedule if Water is immediately available, may provide a cost estimate of labor, materials, and any repair of concrete or asphalt to the owner for the work if Water is not currently available, or based upon capacity or location limitations, may state that Water is unavailable for the property. All taps into Water mains shall be performed by a vendor approved by the City of Fairhope Utilities Water/Wastewater Superintendent. All materials required for the connection shall be approved by the City of Fairhope Utilities Water/Wastewater Superintendent. Page 65 of 216 Connection Fees (based on Maximum Rated Flow GPM for Pipe Size) Maximum Rated Flow GPM Size SDC Water SDC Fire Line Residential Tap Fee Meter Box or Vault Page 66 of 216 service shall be billed at the same rate of the primary meter of the existing service, or an approved “Irrigation Rate.” The usage will not be included in the Sewer portion of the bill for the account. SEVERABILITY EFFECTIVE DATE Page 67 of 216 ORDINANCE NO. 9 3 AN ORDINANCE TO ESTABLISH WATER AND WASTEWATER (SEWER) RATES FOR ALL CUSTOMERS OF THE CITY OF FAIRHOPE WATER AND WASTEWATER SYSTEMS; TO BE EFFECTIVE IN TWO PHASES: PHASE ONE RATES EFFECTIVE ON THE FIRST FEBRUARY 1994 BILLING CYCLE, PHASE TWO RATES EFFECTIVE ON THE FIRST NOVEMBER 1994 BILLING CYCLE; ALSO WATER AND WASTEWATER TAP FEES TO BE EFFECTIVE ON THE FIRST FEBRUARY 1994 BILLING CYCLE. NEW RATES & FEES ESTABLISHED BY DELETING, REPLACING, AND/OR AMENDING SECTIONS 21-32, 21-38, 21-39, 21-52, AND 21-54 OF THE CITY OF FAIRHOPE, ALABAMA, CODE OF ORDINANCES. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION ONE. Section 21-32, (a), (1), and (2) is hereby deleted and amended to read as follows; ,.effective 17 January 1994: Sec. 21-32. Tap Fees; connection expenses. a) There is hereby established tap fees for connection to city water mains as follows: 1) 3/4-inch connection to main . . . . . . . . . . . .$ 550.00 2) One -inch connection to main . . . . . . . . .$ 650.00 3) For connections greater than One -inch, the fee shall be based on city's actual cost of meter, materials and labor." b,c,d)remain as written.] SECTION TWO. Sections 21-38 and 21-39 are hereby deleted in full and replaced to read as follows: Sec. 21-38. Rates Schedule. There is hereby established for all water customers of the City, rates as follows: PHASE ONE, effective on the first February 1994 billing cycle. W1 - In -City General Service First 2,000 gallons or less minimum) . . . 5.65, plus All over 2,000 gallons @ 1.05 per 1000 gallons, plus tax. W2 & W3 - Out -City General Service First 3,000 gallons or less minimum) . . . 8.45, plus Next 17,000 gallons or less 2.10 per 1000,plus All over 20,000 gallons @ 1.60 per 1000 gallons, plus tax. W4 - Out -City Marlow System First 2,000 gallons or less minimum) . . . 12.40, plus Next 8,000 gallons or less @ . . . . . . . 2.70 per 1000,plus All over 10,000 gallons @ 2.50 per 1000 gallons, plus tax. PHASE TWO, effective on the first November 1994 billing cycle. W1 - In -City General Service First 2,000 gallons or less (minimum) . . . . . . $ 6.15, plus All over 2,000 gallons @ . . . . . . . . . . . . . . $ 1.30 per 1000 gallons, plus tax. 1) Page 68 of 216 W2 & W3 - Out -City General Services First 3,000 gallons or less minimum) . . . 9.15, plus Next 17,000 gallons or less @ . . . . . . 2.35 per 1000,plus All over20,000 gallons @ 1.85 per 1000 gallons, plus tax. W4 - Out -City Marlow System First 2,000 gallons or less minimum) . . . 12.80, plus Next 8,000 gallons or less @ . . . . . . . 2.90 per 1000,plus All over10,000 gallons @ . 2.70 per 1000 gallons, plus tax. Sec. 21-39. Reserved." SECTION THREE. Section 21-52, (b), (1) is hereby deleted and amended to read as follows; effective 17 January 1994: Sec. 21-52. Same --Specifications; tap fees, connection expenses. b) There are hereby established tap fees for connections to city sewer mains as follows: 1) Inside the city limits: a. 4" connection, per unit . . . . . . . .$ 600.00 b. 6" connection, per unit . . . . . . . .$ 800.00 c. 8" connection, per unit . . . . . . . .$1000.00" remainer of Section remains as written.] SECTION FOUR. Section 21-54 is hereby deleted in full and replaced to read as follows: Sec. 21-54. Rates Schedule. There is hereby established for all wastewater (sewer) customers of the city, rates as follows: PHASE ONE, effective on the first February 1994 billing cycle. S1 - In -City General Service Service charge (minimum*) per customer . . . . . . . . $ 3.25, plus All water usage @ $ 0.85 per 1000 gallons. Fixed customer minimum = $ 5.80. S2 Commercial & S3 Residential Out-Ci Service charge (minimum) per customer . . . . . . . . $ 7.00, plus All water usage @ $ 1.15 per 1000 gallons. PHASE TWO, effective on the first November 1994 billing cycle. S1 - In -City General Service Service charge (minimum*) per customer . . . . . . . . $ 3.25, plus All water usage @ $ 1.05 per 1000 gallons. Fixed customer minimum = $ 6.40. S2 Commercial & S3 Residential Out-Ci Service charge (minimum) per customer . . . . . . $ 7.00, plus All water usage @ $ 1.35 per 1000 gallons. 2) Page 69 of 216 SECTION FIVE. All ordinances or parts of ordinances in conflict herewith are to the extent of such conflict repealed. SECTION SIX. In the event that any provision or application of this Ordinance shall be held to be invalid, it is the legislative intent that the other provisions and applications hereof shall not thereby be affected. SECTION SEVEN. This ordinance shall take effect immediately upon its due adoption and publication as required by law; effective date of rates as herein indicated. ADOPTED THIS 1b -- DAY OF 1994. James P. ix, Mayor Attest 3) Page 70 of 216 ORDINANCE NO. 165S AN ORDINANCE TO AMEND ORDINANCE 9^, AND TO REPEAL ORDINANCE NO. 615, ORDINANCE NO. 1196, AND ORDINANCE NO. 1217, AN ORDINANCE TO AMEND CHAPTER 21, ARTICLE III, WATER, REPLACING SECTION 21-32 CONNECTION FEES AND EXPENSES FAIRHOPE CODE OF ORDINANCES BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: ARTICLE III. WATER Sec. 21-32 CONNECTION FEES AND EXPENSES: a) The City of Fairhope has established fees for metered connections to the water system based on an equivalent residential connection, ERC, using an average daily volume of 250 gallons. The total connection fee is a combination of costs that include a Capacity Asset Fee and an Installation Fee. The Capacity Asset Fee, for each new service, is to recover cost relating to the capital investment required to provide the source water (groundwater wells), treatment facilities and ground or elevated storage tanks and capital funding necessary to maintain said facilities. The fee will also provide capital funding for capacity improvement projects where growth or hydraulic capacity requirements to support needed fire flows are recommended. Half (1/2) of the tap fee shall be used for operating cost and half (1/2) shall be used for Capital Replacements and Improvements to the Water System only. b) The Installation Fee, if required, is to recover the material and labor costs to install the service when an existing service to the property is not available. The Capacity Asset Fee and the Installation Fee are one-time fees to provide water service to a specific location and cannot be transferred to another site. Any water service upgrades to a location will be determined as the difference between the existing Capacity Asset Fee and the proposed Capacity Asset Fee. Installation upgrades will be based on the Installation Fee schedule for the Meter size of the requested upgrade. c) There are hereby established connection fees for new connections to city water service as follows: 1. Inside the City of Fairhope City Limits: Meter Size Capacity Asset Fee ERC Max ERC Units Installation Fee If Required) Commercial) Multi-Family 4''$ 1,500.00 1 1 $ 500.00 1"$ 3,750.00 2.5 4 $ 750.00 2"$1 1,250.00 7.5 28 $ 2,000.00 3"$18,000.00 12 75 $ 2,500.00 4-$27,000.00 18 125 $ 3,500.00 4"As Determined by the Superintendent or Director of Operations For multi-residential, master metered complexes, the Capacity Asset Fee shall not be less than the either, 1.) The fee(s) stated above, or 2.) $1,500 multiplied by 2/3 (Apartments or Condos) or Vi Hotels or RV Parks) the number of units proposed. Installation Fee is based on meter size. 2. Outside the City of Fairhope city limits: A multiplier of 1.5 shall be used to determine the fee for connections out of the City of Fairhope city limits using the fee calculated, based on meter size and any required installation fee determined in 1. above. Page 71 of 216 Page 72 of 216 ORDINANCE NO. 1745 AN ORDINANCE TO AMEND ORDINANCE 953 AND ORDINANCE NO. 1658, AN ORDINANCE TO AMEND CHAPTER 21, ARTICLE III, WATER, REPLACING SECTION 21-32 CONNECTION FEES AND EXPENSES FAIRHOPE CODE OF ORDINANCES BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OFF AIRHOPE, ALABAMA, as follows : Sec. 21-32 ARTICLE III. WATER CONNECTION FEES AND EXPENSES: a) The City of Fairhope has established fees for metered connections to the water system. The total connection fee is a combination of costs that include a System Development Charge (SDC) and an Installation Fee (Tap Fee). The SDCs, for each new service, is to recover cost relating to the capital investment required to provide the source water (groundwater wells), treatment facilities and ground or elevated storage tanks and capital funding necessary to maintain said facilities . The fee will also provide capital funding for capacity improvement projects where growth or hydraulic capacity requirements to support needed fire flows are recommended . One Hundred (100) percent of the SDC and Installation Fees shall be used for Capital Replacements and Improvements to the Water System only . b) The Installation Fee , if required , is to recover the material and labor costs to install the service when an existing service to the property is not available. The SDCs and the Installation Fee are one-time fees to provide water service to a specific location and cannot be transferred to another site . Any water service upgrades to a location will be determined as the difference between the existing SDCs and the proposed SDCs . Installation upgrades will be based on the Installation Fee schedule f r the Meter size of the requested upgrade , up to a 2" service. c) There are hereby established connection fees for new connections to city water service as follows: Connection Fees (based on Meter Size/Fire Line Size) Size SDC Water SDC Fire Line Tap Fee Meter Box or Vault 314" $1,500 NIA $800 .00 Meter Box l" (R) $2 ,000 NIA $1 ,000 .00 Meter Box l" (C) $3 ,750 NIA $1,500.00 Meter Box 2" (R) $4 ,800 NIA $2 ,800 .00 Meter Box 2" (C) $8 ,000 $1 ,500 $5,000 .00 Vault 3" $16 ,000 $2 ,000 CALCULATED Vault 4" $35 ,000 $3 ,000 CALCULATED Vault 6" $70 ,000 $5 ,000 CALCULATED Vault 8" $105 ,000 $7 ,500 CALCULATED Vault R) Residential C) Commercial Page 73 of 216 Ordinance No. 1745 Page -2- 1. Irrigation: Where an existing water customer desires a separate water meter for irrigation, the City of Fairhope may install a second water meter, using the existing service main at a cost equal to the Installation Fee stated above, to be used with an automatic sprinkler system. The size of the Irrigation meter shall be no larger than the existing meter. The Irrigation (water only) service shall be billed at the same rate of the primary meter of the existing service , or an approved "Irrigation Rate ." The usage will not be included in the sewer portion of the bill for the account. 2. Miscellaneous Fees and Charges : A . Where water main extensions or upgrades are required to serve a customer or a new development, the cost to provide needed water capacity, including fire protection , will be the responsibility of the customer or developer. B . Where a fire protection system requires an unrnetered fire main/sprinkler system, the customer shall be responsible for all costs associated with the unmetered service, including a service tap on the main , with isolation valve and approved backflow prevention device at the edge of Right of Way or easement. A fire department connection shall be included on the discharge side of the backflow prevention device . A fire line SDC charge will be required for all fire line connections. C . Where reduced pressure backflow devices are required, the customer shall be responsible for the installation and maintenance of such devices . 5 . Penalty for Violation Any person found guilty of violating any provision of this ordinance or of doing any act made unlawful by this ordinance shall be punished as pro vided in Section 1-8 of the Code of Ordinances of the City of Fairhope , Alabama . SEVERABILITY The sections , paragraphs , sentences , clauses and phrases of this ordinance are severable, and if any phrase , clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections , since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section . EFFECTIVE DATE This ordinance shall take effect on April 1, 2022 upon its due adoption and publication as required bylaw. ADOPTED THIS THE 4TH DAY OF MARCH, 2022 Attest: tfd/4L City Clerk Page 74 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-966 FROM: Noel Berry, Utilities Engineer Daryl Morefield, Water Superintendent SUBJECT: An Ordinance amending Ordinance No. 953 and Ordinance No. 1657; and Repealing and Replacing Ordinance No. 1746; and Amending Chapter 21, Article IV, Sewer, Replacing Section 21-52 Connection Requirements and Connection Fees, Fairhope Code of Ordinances. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: That the City Council adopts an Ordinance amending Ordinance No. 953 and Ordinance No. 1657; and Repealing and Replacing Ordinance No. 1746; and Amending Chapter 21, Article IV, Sewer, Replacing Section 21-52 Connection Requirements and Connection Fees, Fairhope Code of Ordinances. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 75 of 216 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 76 of 216 ORDINANCE NO. ____ , the City of Fairhope has established system development charges for connection to the sanitary sewer wastewater system of Fairhope Public Utilities; and , in 2025, the City engaged Jackson Thornton, certified public accountants and consultants, to analyze the costs for expansion of treatment capacity for the sanitary sewer wastewater system of Fairhope Public Utilities and to make recommendations for an update to the system development charges based on the cost of expanded infrastructure necessary to address additional capacity needs; and , it is necessary for new development users of the sanitary sewer wastewater system to share in the cost of the expansion of treatment capacity to the system; and , the system development charges provide an incremental cost approach to treatment for sewer capacity based upon the maximum rated flow and the City Council believes the charges are necessary to provide for the sustainability of the system and to support the health, safety, and general welfare of the community; and , the City Council has accepted the recommendations of Jackson Thornton for the updated system development charges for new connections to the sanitary sewer wastewater system of Fairhope Public Utilities and hereby implements these updated charges. , as follows: (a) The Specifications for connecting to the sanitary sewer wastewater (herein “Sewer”) system of the City of Fairhope include: 1. All connections shall be made at, or near, the boundary between the private property being served and the edge of the right of way or easement. The customer is responsible for all maintenance of the service line from the connection up to and within the premises being served. All applicable SDCs and Tap Fees shall be paid prior to the beginning of construction. 2. All service line pipe material shall be minimum SDR 26 PVC. A cleanout shall be provided at the point of connection. 3. All work shall be in strict accordance with the current plumbing codes and the latest version of the City of Fairhope “Standard Specifications for Constructing Sanitary Sewer Facilities and Water Facilities.” This includes the size of the service line material and the grade it is installed on to meet the flow requirements of the premises. Confirmation of available slope shall be determined by the customer prior to any work. 4. Grease traps, grit traps and other protective devices shall be installed by the customer, subject to approval of the City of Fairhope building official or Water/Wastewater Superintendent. All work must be inspected and approved prior to being backfilled and covered. Page 77 of 216 SDCs Wastewater (based on Maximum Rated Flow for Water Meter Size) Maximum Rated Flow GPM Size Fee Page 78 of 216 vendor approved by the City of Fairhope Utilities Water/Wastewater Superintendent. Ordinance No. ____ Page -3- 5. Miscellaneous Fees and Charges: Where Sewer main extensions are required to serve a customer or a new development, the cost to provide Sewer capacity, including all subsequent phases of the proposed project, will be the responsibility of the customer or developer. The City of Fairhope may elect to upgrade, or upsize, to accommodate future growth potential at no additional cost to the customer or developer. All proposed developments that require off site extensions for service shall participate in the cost of the off-site extensions, including the cost of any upgrades. 6. Penalty for Violation Any person found guilty of violating any provision of this Ordinance or of doing any act made unlawful by this Ordinance shall be punished as provided in Section 1-8 of the Code of Ordinances of the City of Fairhope, Alabama. SEVERABILITY The sections, paragraphs, sentences, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. EFFECTIVE DATE This Ordinance shall take effect on August 1, 2026 for all new or unpaid applications upon its due adoption and publication as required by law. ADOPTED THIS THE 29TH DAY OF JUNE, 2026 ________________________________ James Reid Conyers, Jr., Council President Attest: _________________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS THE 29TH DAY OF JUNE, 2026 ________________________________ Sherry Sullivan, Mayor Page 79 of 216 ORDINANCE NO. 9 3 AN ORDINANCE TO ESTABLISH WATER AND WASTEWATER (SEWER) RATES FOR ALL CUSTOMERS OF THE CITY OF FAIRHOPE WATER AND WASTEWATER SYSTEMS; TO BE EFFECTIVE IN TWO PHASES: PHASE ONE RATES EFFECTIVE ON THE FIRST FEBRUARY 1994 BILLING CYCLE, PHASE TWO RATES EFFECTIVE ON THE FIRST NOVEMBER 1994 BILLING CYCLE; ALSO WATER AND WASTEWATER TAP FEES TO BE EFFECTIVE ON THE FIRST FEBRUARY 1994 BILLING CYCLE. NEW RATES & FEES ESTABLISHED BY DELETING, REPLACING, AND/OR AMENDING SECTIONS 21-32, 21-38, 21-39, 21-52, AND 21-54 OF THE CITY OF FAIRHOPE, ALABAMA, CODE OF ORDINANCES. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION ONE. Section 21-32, (a), (1), and (2) is hereby deleted and amended to read as follows; ,.effective 17 January 1994: Sec. 21-32. Tap Fees; connection expenses. a) There is hereby established tap fees for connection to city water mains as follows: 1) 3/4-inch connection to main . . . . . . . . . . . .$ 550.00 2) One -inch connection to main . . . . . . . . .$ 650.00 3) For connections greater than One -inch, the fee shall be based on city's actual cost of meter, materials and labor." b,c,d)remain as written.] SECTION TWO. Sections 21-38 and 21-39 are hereby deleted in full and replaced to read as follows: Sec. 21-38. Rates Schedule. There is hereby established for all water customers of the City, rates as follows: PHASE ONE, effective on the first February 1994 billing cycle. W1 - In -City General Service First 2,000 gallons or less minimum) . . . 5.65, plus All over 2,000 gallons @ 1.05 per 1000 gallons, plus tax. W2 & W3 - Out -City General Service First 3,000 gallons or less minimum) . . . 8.45, plus Next 17,000 gallons or less 2.10 per 1000,plus All over 20,000 gallons @ 1.60 per 1000 gallons, plus tax. W4 - Out -City Marlow System First 2,000 gallons or less minimum) . . . 12.40, plus Next 8,000 gallons or less @ . . . . . . . 2.70 per 1000,plus All over 10,000 gallons @ 2.50 per 1000 gallons, plus tax. PHASE TWO, effective on the first November 1994 billing cycle. W1 - In -City General Service First 2,000 gallons or less (minimum) . . . . . . $ 6.15, plus All over 2,000 gallons @ . . . . . . . . . . . . . . $ 1.30 per 1000 gallons, plus tax. 1) Page 80 of 216 W2 & W3 - Out -City General Services First 3,000 gallons or less minimum) . . . 9.15, plus Next 17,000 gallons or less @ . . . . . . 2.35 per 1000,plus All over20,000 gallons @ 1.85 per 1000 gallons, plus tax. W4 - Out -City Marlow System First 2,000 gallons or less minimum) . . . 12.80, plus Next 8,000 gallons or less @ . . . . . . . 2.90 per 1000,plus All over10,000 gallons @ . 2.70 per 1000 gallons, plus tax. Sec. 21-39. Reserved." SECTION THREE. Section 21-52, (b), (1) is hereby deleted and amended to read as follows; effective 17 January 1994: Sec. 21-52. Same --Specifications; tap fees, connection expenses. b) There are hereby established tap fees for connections to city sewer mains as follows: 1) Inside the city limits: a. 4" connection, per unit . . . . . . . .$ 600.00 b. 6" connection, per unit . . . . . . . .$ 800.00 c. 8" connection, per unit . . . . . . . .$1000.00" remainer of Section remains as written.] SECTION FOUR. Section 21-54 is hereby deleted in full and replaced to read as follows: Sec. 21-54. Rates Schedule. There is hereby established for all wastewater (sewer) customers of the city, rates as follows: PHASE ONE, effective on the first February 1994 billing cycle. S1 - In -City General Service Service charge (minimum*) per customer . . . . . . . . $ 3.25, plus All water usage @ $ 0.85 per 1000 gallons. Fixed customer minimum = $ 5.80. S2 Commercial & S3 Residential Out-Ci Service charge (minimum) per customer . . . . . . . . $ 7.00, plus All water usage @ $ 1.15 per 1000 gallons. PHASE TWO, effective on the first November 1994 billing cycle. S1 - In -City General Service Service charge (minimum*) per customer . . . . . . . . $ 3.25, plus All water usage @ $ 1.05 per 1000 gallons. Fixed customer minimum = $ 6.40. S2 Commercial & S3 Residential Out-Ci Service charge (minimum) per customer . . . . . . $ 7.00, plus All water usage @ $ 1.35 per 1000 gallons. 2) Page 81 of 216 SECTION FIVE. All ordinances or parts of ordinances in conflict herewith are to the extent of such conflict repealed. SECTION SIX. In the event that any provision or application of this Ordinance shall be held to be invalid, it is the legislative intent that the other provisions and applications hereof shall not thereby be affected. SECTION SEVEN. This ordinance shall take effect immediately upon its due adoption and publication as required by law; effective date of rates as herein indicated. ADOPTED THIS 1b -- DAY OF 1994. James P. ix, Mayor Attest 3) Page 82 of 216 ORDINANCE N0.1657 AN ORDINANCE TO AMEND ORDINANCE 9^, AND TO REPEAL ORDINANCE NO. £75, ORDINANCE NO. 715, ORDINANCE NO. 1411, AND ORDINANCE NO. 1422, AN ORDINANCE TO AMEND CHAPTER 21, ARTICLE IV, SEWER, REPLACING SECTION 21-52 CONNECTION REQUIREMENTS AND CONNECTION FEES, FAIRHOPE CODE OF ORDINANCES BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: ARTICLE IV. SEWERS* Sec. 21-52 CONNECTION REQUIREMENTS AND CONNECTION FEES a) The Specifications for connecting to the sanitary sewer system of the City of Fairhope include: 1. All connections shall be made at, or near, the boundary between the private property being served and the edge ofthe Right of Way or Easement. The customer is responsible for all maintenance of the service line from the connection up to and within the premises being served. 2. All service line pipe material shall be Schedule 40 PVC or Ductile Iron pipe. A cleanout shall be provided at the point of connection. 3. -Ml work shall be in strict accordance with the current plumbing codes and guidelines adopted by the city of Fairhope. This includes the size of the service line material and the grade it is installed on to meet the flow requirements of the premises. Confirmation of available slope shall be determined by the owner prior to any work. 4. Grease traps. Grit traps and other protective devices shall be installed by the owner, subject to approval of the city of Fairhope building official or the Director of Operations for Utilities. All work must be inspected and approved prior to being backfilled and covered. 5. In no case shall any collection of rain water be allowed to enter the sewer system at any location on the properly being served. Half (1/2) of the tap fee shall be used for operating cost and half (1/2) shall be used for Capital Replacements and Improvements to the Sewer System only. b) Connection Fees and E.xpenses. 1. The Connection Fee schedule is established to recover costs relating to capital needs for treatment and transmission systems. This Capacity Asset Fee is based on an equivalent residential connection. ERC, using 225 gallons per day per ERC. 2. Inside the City of Fairhope city limits: Meter Size Capacity Asset Fee ERC Max ERC Commercial) Multi-Family 1,500(^0 1 1 r $ 3.750.00 2.5 4 2"$ 1 1,250.00 7.5 28 3"$ 18,000.00 12 75 4"$ 27,000.00 18 125 4"As Determined by tlie Superintendent or Director of Operations Page 83 of 216 Page 84 of 216 Page 85 of 216 Page 86 of 216 Page 87 of 216 Page 88 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-967 FROM: Noel Berry, Utilities Engineer Daryl Morefield, Water Superintendent SUBJECT: An Ordinance rescinding Resolutions No. 4950-23 and No. 4986-24, and Establishing the Service Territory for New Connections to the City of Fairhope's Sanitary Sewer Wastewater System. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: That the City Council adopts an Ordinance rescinding Resolutions No. 4950-23 and No. 4986-24, and Establishing the Service Territory for New Connections to the City of Fairhope's Sanitary Sewer Wastewater System. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or Page 89 of 216 emailed): Page 90 of 216 ORDINANCE NO. _____ AN ORDINANCE RESCINDING RESOLUTIONS NO. 4950-23 AND 4986-24, AND ESTABLISHING THE SERVICE TERRITORY FOR NEW CONNECTIONS TO THE CITY OF FAIRHOPE’S SANITARY SEWER WASTEWATER SYSTEM WHEREAS, in recent years the explosive growth of the City of Fairhope and surrounding community has put a heavy demand on the infrastructure and resources of the City to meet the sanitary sewer wastewater needs of residents and businesses; and WHEREAS, this demand on the City’s resources has led to increased costs in the collection and treatment of wastewater and has made it increasingly difficult for the City to meet the needs of Fairhope’s existing customers while continuing with the City’s prior policy of serving sewer customers outside of Fairhope’s corporate limits; and WHEREAS, the growth and demand for sewer service outside of the corporate limits of the City must be managed and limited to ensure the feasibility and sustainability of Fairhope’s service to its customers, and the costs of long term operations, maintenance, and expansion of Fairhope’s sanitary sewer wastewater system is substantial; and WHEREAS, the Governing Body of the City of Fairhope finds and declares its primary purpose to be the provision of adequate and safe sewer service to existing customers and new customers within a defined territory surrounding the City of Fairhope based upon the existing infrastructure and treatment capacity of Fairhope’s sanitary sewer wastewater system; and WHEREAS, the Governing Body of the City of Fairhope finds and declares this Ordinance to be necessary for the long-term sustainability of the Sewer System and to support the health, safety, and general welfare of the community. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: Section 1. Fairhope Resolutions No. 4950-23 and 4986-24 are hereby rescinded. Section 2. The Code of Ordinances, City of Fairhope, Alabama, Chapter 21, Article IV. Sewers is hereby amended to reflect the following changes and additions: ARTICLE IV. SEWERS The City of Fairhope hereby defines its sanitary sewer wastewater territory (herein “Sewer Territory”) as set forth in the map attached as Exhibit “A” to this Ordinance which is incorporated herein. The map showing the Sewer Territory will also be published and maintained on the City’s website. Notwithstanding other requirements set forth and codified in the Fairhope Code of Ordinances and except as set forth herein, no new availability letters will be issued for land outside of the Sewer Territory and no new connections to Fairhope’s Sewer System will be permitted outside of the Sewer Territory. In addition to other requirements set forth and codified in the Fairhope Code of Ordinances, property located outside of the City of Fairhope Corporate Limits, but contiguous to the Corporate Limits, must be annexed into the City of Fairhope to be eligible to connect to Fairhope’s Sewer System. Additionally, for property located within the Sewer Territory but outside of and not contiguous with the City of Fairhope Corporate Limits, no new availability letters will be issued or new connections to Fairhope’s Sewer System will be permitted unless the property can be served by connection to existing abutting service lines or by an extension of existing service lines in a manner and cost acceptable to the City where capacity is deemed sufficient by the City, and: Page 91 of 216 Page 92 of 216 Page 93 of 216 RESOLUTION NO. 4950-23 WHEREAS, in recent years the explosive growth of the City of Fairhope has put heavy demands on the resources of the City to meet the sewer needs of Fairhope residents and businesses; and WHEREAS, these demands on the City 's resources, patticularly the demand for sewer, have made it increasingly difficult for the City to meet the needs of Fairhope 's customers while continuing with the City 's policy of serving sewer customers outside Fairhope 's corporate limits; and WHEREAS, while the City is presently engaged or will be engaged in research and professional studies designed to determine adequate capacity for sewer services and potential expansion of sewer infrastrncture , the success of the effo11 is far from ce11ain and, in any event , the costs of securing additional infrastructure for sewer services will be substantial ; and WHEREAS, the Governing Body of the City of Fairhope finds and declares its primary purpose to be the provision of sewer service to customers located within the corporate limits of the City of Fairhope. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , That until fmther notice and until feasibility studies are comp leted , the City Utility Depa1tment will not issue availability ce1tificates for sewer service to new applicants outside the corporate limits of the City of Fairhope. Additionally , as alternate sewer services inc luding but not limited to septic tanks , aerobic lagoons , hydrograph lagoons , trench filters, alternate commercial services, etc., are not subject to inspection or permitting and do not meet the stringent standards the City of Fairhope , an applicant using any of these alternate sewer types or services ill rn;>t be eligible for annexation into the corporate limits of the City of Fairhope . ADOPTED THIS 11 TH Corey Martin, Council President Attest: L~ City Clerk Page 94 of 216 RESOLUTION NO. 4986-24 WHEREAS, on December 11 , 2023, the City Council adopted Resolution No. 4950-23 that suspended the issuance of availability certificates for sewer service to new applicants outside the corporate limits of the City of Fairhope; and WHEREAS, there is a need to revise the resolution to add the following: the City Utility Department may issue availabi lity certificates and it may provide sewer service to a subdivision with four or fewer lots or a single-family home outside the corporate limits. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby amends Resolution No. 4950-23 to add the following: the City Utility Department may issue avai lability certificates and it may provide sewer service to a subdivision with 4 or fewer lots , a single-fami ly home outside the corporate limits , or smgle-family lot in a subdivision that already has availability certificates. ADOPTED THIS 19TH DAY Corey Martin , Council President Attest: ~-~ ~c City Clerk Page 95 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-973 FROM: Hunter Simmons, Planning Director SUBJECT: An Ordinance of the City of Fairhope, Alabama to protect the health, safety, and general welfare of the people, to extend the temporary suspension of consideration of certain residential Multiple Occupancy Project and Subdivision applications in the City of Fairhope and for other purposes. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: That the City Council adopts an Ordinance of the City of Fairhope, Alabama to protect the health, safety, and general welfare of the people, to extend the temporary suspension of consideration of certain residential Multiple Occupancy Project and Subdivision applications in the City of Fairhope and for other purposes. BACKGROUND INFORMATION: WHEREAS, pursuant to Ordinance No. 1823, No. 1847, and No. 1859, the short-term suspension of consideration of certain residential dwelling multiple occupancy project applications and certain subdivision applications is set to expire on July 17, 2026; and WHEREAS, the City Council believes that an additional one (1) month extension to the suspension of consideration of certain residential dwelling multiple occupancy project applications and certain subdivision applications will allow the City staff, City Council, and Planning Commission to further evaluate and implement amendments to the Zoning Ordinance that are in the best interests of the City of Fairhope; and WHEREAS, the City Council has determined that the suspension of consideration of such applications is appropriate to prevent conditions that may threaten the community’s health, safety, and general welfare; and WHEREAS, this suspension of limited duration and limited scope would be in the public interest and promote orderly land development. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget Page 96 of 216 $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 97 of 216 ORDINANCE NO. _____ WHEREAS, the City of Fairhope has adopted the Fairhope Subdivision Regulations and Zoning Ordinance that regulate the subdivision of land and multiple occupancy projects and development of those projects within the City limits pursuant to Alabama Code § 11-52-30 et seq.; and WHEREAS, there has been rapid and substantial growth in and around the City of Fairhope; and WHEREAS, the City Council recognizes that the explosive growth has increased the burden on public utilities, roads, and other infrastructure as well as the health, safety, and general welfare of the community; and WHEREAS, the City Council adopted Ordinance No. 1823 for the purpose of suspending consideration of certain residential dwelling multiple occupancy project applications and certain subdivision applications while the City made several infrastructure upgrades, additions, and improvements, conducted certain capacity studies, and proposed certain changes to the Fairhope Subdivision Regulations and Fairhope Zoning Ordinance consistent with the 2024 Comprehensive Plan; and WHEREAS, the Planning Commission reviewed Zoning Case ZC25.07 which proposed various amendments to the Zoning Ordinance, and the Planning Commission voted at the Planning Commission meeting on September 4, 2025, with a favorable recommendation to the City Council for adoption of those amendments; and WHEREAS, the City Council held a public hearing on the proposed amendments to the Zoning Ordinance on October 27, 2025, and received feedback from the public on certain concerns and objections to some of the proposed amendments to the Zoning Ordinance; and WHEREAS, the City Council adopted Ordinance No. 1847 for a four (4) month extension of the suspension of consideration of certain residential dwelling multiple occupancy project applications and certain subdivision applications to allow the City staff, City Council, and Planning Commission to further evaluate and implement amendments to the Zoning Ordinance that are in the best interests of the City of Fairhope; and WHEREAS, the City Council held a public hearing on February 19, 2026 regarding proposed Amendments to the Zoning Ordinance which raised additional concerns and highlighted the need for further revisions to the proposed amendments to the Zoning Ordinance; and WHEREAS, additional revisions to the proposed amendments to the Zoning Ordinance require additional notice, advertisement, and another public hearing before adoption pursuant to the Alabama Code and the Zoning Ordinance; and WHEREAS, pursuant to Ordinance No. 1823, No. 1847, and No. 1859 the short-term suspension of consideration of certain residential dwelling multiple occupancy project applications and certain subdivision applications is set to expire on July 17, 2026; and Page 98 of 216 Ordinance No. ____ WHEREAS, the City Council believes that an additional one (1) month extension to the suspension of consideration of certain residential dwelling multiple occupancy project applications and certain subdivision applications will allow the City staff, City Council, and Planning Commission to further evaluate and implement amendments to the Zoning Ordinance that are in the best interests of the City of Fairhope; and WHEREAS, the City Council has determined that the suspension of consideration of such applications is appropriate to prevent conditions that may threaten the community’s health, safety, and general welfare; and WHEREAS, this suspension of limited duration and limited scope would be in the public interest and promote orderly land development. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: Section I: Purpose: Section II: Temporary Suspension Established: Page 99 of 216 Ordinance No. ____ Section III: Conflict and Severability Section IV: Definitions _____________________________ Sherry Sullivan, Mayor Page 100 of 216 Page 101 of 216 Page 102 of 216 Page 103 of 216 ORDINANCE NO. 1847 AN ORDINANCE OF THE CITY OF FAIRHOPE, ALABAMA TO PROTECT THE HEAL TH, SAFETY, AND GENERAL WELFARE OF THE PEOPLE, AND TO EXTEND THE TEMPORARY SUSPENSION OF CONS ID ERA TION OF CERTAIN RESIDENTIAL MULTIPLE OCCUPANCY PROJECT AND SUBDIVISION APPLICATIONS IN THE CITY OF FAIRHOPE AND FOR OTHER PURPOSES WHEREAS, the City of Fairhope has adopted the Fairhope Subdivision Regulations and Zoning Ordinance that regulate the subdivision of land and multiple occupancy projects and development of those projects within the City limits pursuant to Alabama Code§ 11-52-30 et seq.; and WHEREAS, there has been rapid and substantial growth in and around the City of Fairhope; and WHEREAS, the City Council recognizes that the explosive growth has increased the burden on public utilities, roads, and other infrastructure as well as the health, safety, and general welfare of the community; and WHEREAS, the City Council adopted Ordinance No. 1823 for the purpose of suspending consideration of certain residential dwelling multiple occupancy project applications and certain subdivision applications while the City made several infrastructure upgrades, additions, and improvements, conducted certain capacity studies, and proposed certain changes to the Fairhope Subdivision Regulations and Fairhope Zoning Ordinance consistent with the 2024 Comprehensive Plan; and WHEREAS, the Planning Commission reviewed Zoning Case ZC25.07 which proposed various amendments to the Zoning Ordinance, and the Planning Commission voted at the Planning Commission meeting on September 4, 2025, with a favorable recommendation to the City Council for adoption of those amendments; and WHEREAS, the City Council held a public hearing on the proposed amendments to the Zoning Ordinance on October 27, 2025, and received feedback from the public on certain concerns and objections to some of the proposed amendments to the Zoning Ordinance; and WHEREAS, the City Council intends to revise the proposed amendments to the Zoning Ordinance as part of evaluating various concerns raised by the public and for the purpose of protecting the health, safety, and general welfare of the community; and WHEREAS, additional revisions to the proposed amendments to the Zoning Ordinance require additional notice, advertisement, and another public hearing before adoption pursuant to the Alabama Code and the Zoning Ordinance; and WHEREAS, pursuant to Ordinance No. 1823, the short-term suspension of consideration of certain residential dwelling multiple occupancy project applications and certain subdivision applications is set to expire on November 19, 2025; and WHEREAS, the City Council believes that a brief four ( 4) month extension to the suspension of consideration of certain residential dwelling multiple occupancy project applications and certain subdivision applications will allow the City staff, City Council, and Planning Commission to further evaluate and implement amendments to the Zoning Ordinance that are in the best interests of the City of Fairhope; and Page 104 of 216 Ordinance No. 1847 Page -2- WHEREAS, the City Council has determined that the suspension of consideration of such applications is appropriate to prevent conditions that may threaten the community's health, safety, and general welfare; and WHEREAS, this suspension of limited duration and limited scope would be in the public interest and promote orderly land development. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: Section I: Purpose: A.The City Council hereby declares it to be the purpose and intent of this Ordinance to extend the suspension of consideration of all multiple occupancy project applications that contain three (3) or more residential dwelling units and all subdivision applications that contain three (3) or more residential lots smaller than 10,500 square feet per lot in the City of Fairhope for an additional four ( 4) months. Section II: Temporary Suspension Established: A.For the purposes of amending the Zoning Ordinance, and further evaluation of the traffic and parking burden, water and wastewater capacity, and other impacts and problems facing the City that may be caused or which could be exacerbated by additional high density residential dwelling development, and to allow for the analysis and development of related updates to the City's comprehensive plan and applicable rules, regulations, and ordinances, and to identify, provide for, and address the City's roadways, utility infrastructure, and other needs, the City Council hereby suspends consideration of all applications for multiple occupancy project ("MOP") approval under Article IV, § H of the Subdivision Regulations that contain three (3) or more residential dwelling units and all subdivision applications under Article IV that contain three (3) or more residential lots smaller than 10,500 square feet per lot, as set forth in Section II.B herein. The duration of this Ordinance shall be from the effective date of this Ordinance through March 19, 2026. B.For the duration of this Ordinance, the Director of Planning and the Planning Commission may not accept or consider any new MOP application that contains three (3) or more residential dwelling units or any new subdivision application that contains three (3) or more residential lots smaller than 10,500 square feet per lot. Concurrent with the effectiveness hereof, all timelines set forth in the Subdivision Regulations that relate to such applications, including consideration, review, recommendation, hearing, and decision shall be suspended. C.This Ordinance shall not affect any complete MOP application or subdivision application that has been submitted to the City Planning Department with the fee paid on or before the effective date of Ordinance No. 1823. Section III: Conflict and Severability A.This Ordinance shall be construed in a manner that does not conflict with any provision of local, state or federal law except as expressly provided herein and except to the extent its provisions are more restrictive. Page 105 of 216 '!Jl CJ� =o �-� Cl) • .c -�1i o..,' ir.­:::s- -�o1 Ordinance No. 1847 Page -3- B.In the event that any section, subsection, sentence, clause or phrase of this Ordinance shall be declared or adjudged invalid or unconstitutional, such adjudication shall in no manner affect the other sections, sentences, clauses or phrases of this Ordinance, which shall remain in full force and effect, as if the section, subsection, sentence, clause or phrase so declared or adjudged invalid or unconstitutional were not originally a part thereof. Section IV: Definitions A."City" -means the City of Fairhope, an Alabama municipal corporation. B."City Council" -means the elected members of the City Council of Fairhope, Alabama. C."Director of Planning" means the Director of Planning for the City of Fairhope, Alabama. D."Planning Commission" means the Planning and Zoning Commission of the City of Fairhope, Alabama. E."Subdivision Regulations" means the City of Fairhope's Subdivision Regulations, adopted March 8, 2007, as amended on February 6, 2023. F."Effective Date" means this ordinance shall take effect upon its due adoption and publication as required by law. G.The "Zoning Ordinance" refers to the City of Fairhope's Zoning Ordinance No. 1253 as adopted and amended. ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 10TH DAY OF NOVEMBER, 2025: olJ ATTEST: ��6L-= saAankr c City Clerk ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 10TH DAY OF NOVEMB:§R, 2025. Page 106 of 216 ORDINANCE NO. 1823 AN ORDINANCE OF THE CITY OFF AIRHOPE, ALABAMA TO PROTECT THE HEALTH, SAFETY, AND GENERAL WELFARE OF THE PEOPLE, FOR THE TEMPORARY SUSPENSION OF CON SI DERATION OF CERTAIN RESIDENTIAL MULTIPLE OCCUPANCY PROJECT AND SUBDIVISION APPLICATIONS IN THE CITY OF FAIRHOPE AND FOR OTHER PURPOSES WHEREAS, the City of Fairhope has adopted the Fairhope Subdivision Regulations that regulate the subdivision of land and multiple occupancy projects within the City limits pursuant to A labama Code § 11-52-30 et seq .; and WHEREAS, there has been rapid and substantial growth in and around the City of Fairhope ; and WHEREAS , the City Council recognizes that the explosive growth has increased the burden on public utilities , roads , and other infrastructure; and WHEREAS , the City Council desires to address certain challenges created by the growth with a strategic and deliberate focus on orderly land development in the City limits ; and WHEREAS , the City is in the process of taking several steps to address the rapid and substantial growth over the next nine months, including but not limited to : exploration and completion of additional wells for water consumption ; construction and installation of millions of dollars of new water and wastewater infrastructure and facilities to increase service leve ls and capacity; completion of upgrades and extensions to existing water and wastewater infrastructure and facilities to increase service levels and capacity; completion and analysis of water and wastewater sewer capacity studies ; consideration of amendments to the existing Fairhope Subdivision Regulations, Comprehensive Plan, and Zoning Ordinance; and review of traffic and parking concerns ; and WHEREAS , the City Council believes the short-term suspension on consideration of certain residential dwelling multiple occupancy project and certain subdivision applications will allow the City staff, City Council, Planning Commission, and outside consultants to evaluate and focus on these specific steps to address the identified challenges ; and WHEREAS , the City Council has determined that the suspension on consideration of these residential dwelling multiple occupancy project and certain subdivision applications is appropriate to prevent conditions that may threaten the community 's health , safety , and general welfare ; and WHEREAS , this suspension of limited duration and limited scope would be in the public interest and promote orderly land development. Page 107 of 216 Ordinance No . 1823 Page -2- BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follows: Section I: Purpose: A. The City Council hereby declares it to be the purpose and intent of this Ordinance to enact a nine (9) month suspension of consideration of all multiple occupancy project applications that contain three (3) or more residential dwelling units and subdivision applications that contain three (3) or more residential lots smaller than 10 ,500 square feet per lot in the City of Fairhope. Section II: Temporary Suspension Established: A. For the purposes of evaluating traffic and parking burd en , water and wastewater capacity , and other impacts and problems facin g the City that may be caused or which could be exacerbated by additional high density residential dwelling development, and to allow for the analysis and development of related updates to the City's comprehensive plan and applicable rules , regulations , and ordinances , and to identify , provide for , and address the City 's roadways, utility infrastructure , and other needs , the City Council hereby suspends consideration of all applications for multiple occupancy project ("MOP") approval under Article IV , § H of the Subdivision Regulations and subdivision applications under Article IV of three (3) or more residential lots smaller than 10 ,500 square feet per lot as set forth in Section Il.B herein. The duration of this Ordinance shall be nine (9) months from the effective date of this Ordinance. B. The Director of Planning and the Planning Commission may not accept or consider any new MOP application that contains three (3) or more residential dwelling units or any new subdivision application of three (3) or more residential lots smaller than 10 ,500 square feet per lot for the duration of this Ordinance. Concurrent with the effectiveness hereof, all timelines set forth in the Subdivision Regulations that relate to such applications , including consideration, review , recommendation , hearing, and decision shall be suspended. C. This Ordinance shall not affect any complete MOP or subdi vision application that has been submitted to the City Planning Department with the fee paid on or before the effective date of this Ordinance. Section III: Conflict and Severability A. This Ordinance shall be construed in a manner that does not conflict with any provision of local , state or federal law except as expressly provided herein and except to the extent its provisions are more restrictive. B. In the event that any section, subsection , sentence , clause or phrase of this Ordinance shall be declared or adjudged invalid or unconstitutional, such adjudication shall in no manner affect the other sections , sentences , clause s or phrases of this Ordinance , which shall remain in full force and effect, as if the section , subsection , sentence , clause or phrase so declared or adjudged invalid or unconstitutional were not originally a part thereof. Page 108 of 216 Ordinance No. 1823 Page -3- Section IV: Definitions A. "City" -means the City of Fairhope , an Alabama municipal corporation . B . "City Council" -means the elected members of the City Council of Fairhope, Alabama. C. "Planning Director" means the Planning Director for the City of Fairhope , Alabama. D . "Planning Commission" means the Planning and Zoning Commission of the City of Fairhope , Alabama . E. "Subdivision Regulations" means the City of Fairhope 's Subdivision Regulations , adopted March 8, 2007 , as amended on February 6, 2023. F. "Effective Date" means this ordinance shall take effect upon its due adoption and publication as required by law. ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 10TH DAY OF FEBRUARY , 2025. ATTEST: ifif Aik.L tfsaA.anics, MMC City C erk ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 10TH DAY OF FEBRUARY, 2025. Page 109 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-960 FROM: Daryl Morefield, Water Superintendent SUBJECT: The Superintendent of Water/Wastewater, Daryl Morefield, is requesting the procurement of an Indusco Environmental Adsorber System from Morrow Water Technologies, Inc, as a sole source distributor. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: To approve the procurement of an Indusco Environmental Adsorber System for the Publix State Highway 181 Lift Station from Morrow Water Technologies, Inc, as a sole source distributor. The total is not-to-exceed $33,800.00 plus shipping and handling. BACKGROUND INFORMATION: The Superintendent of Water/Wastewater, Daryl Morefield, is requesting the procurement of an Indusco Environmental Adsorber System from Morrow Water Technologies, Inc, as a sole source distributor. Indusco Environmental is the only manufacturer of adsorber systems that are the correct size for the Publix State Highway 181 Lift Station. Morrow Water Technologies, Inc. is the sole representative for Indusco Environmental Services within the State of Alabama. The procurement will include: • One (1) Indusco Model 3S4846-ID Lift Station Adsorber System, including one (1) stage of proprietary high H2S converting media; two (2) stages of carbon media designed for H2S polishing and DMA + Mercaptan removal; one (1) fan, aluminum construction, with 0.25 hp, 3/60/460 TEFC motor; one (1) fan disconnect box; one (1) DPI Panel Assembly; One (1) H2S breakthrough indicator; one (1) inlet grease and mist eliminator box with removable, washable PP mesh pad; Includes hold down lugs; includes EPDM gaskets and 316ss fasteners: Total : $32,000.00 • Installation and Start-Up Services: $1,800.00 The total cost for this procurement from Morrow Water Technologies, Inc. is Thirty- Three Thousand Eight Hundred Dollars ($33,800.00) plus shipping and handling. Page 110 of 216 This procurement is a sole source based on the option by the Code of Alabama 1975, Section 41-16-51(13): "Contractual services and purchases of commodities for which there is only one vendor or supplier and contractual services and purchases of personal property which by their very nature are impossible to award by competitive bidding." BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004020- 59501-10 Wastewater - Lift Station System Imprv $33,800.00 $33,800.00 $0.00 Project No.: 2026SEW017 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Treasury to set up Project and corresponding budget in Project Ledger for Expense String: 2026SEW017-EQUIP. Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 111 of 216 RESOLUTION NO. ________ , as follows: [1] That the City of Fairhope has voted to approve the procurement of Indusco Environmental Adsorber System for the Publix State Highway 181 Lift Station from Morrow Water Technologies, Inc. as sole source distributor; and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41- 16-51(13). The cost will not-to-exceed $33,800.00 plus shipping and handling. DULY ADOPTED ON THIS 29TH DAY OF JUNE, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 112 of 216 Keeping Water and Air Clean® P.O Box 790 Daphne, AL36526 251-621-2338 www.induscoenviro.com June 3, 2026 Mr. Roscoe Safley Fairhope Utilities 451 Pecan Ave Fairhope, AL 36532 Cell: 251-331-4418 E-mail: roscoe.safley@fairhopeal.gov Reference: Publix & 181 Station Adsorber System MWT / INDUSCO Proposal: IE226034 Rev 1 Dear Roscoe, Morrow Water Technologies and INDUSCO Environmental are pleased to provide this proposal for a lift station 3-stage dry adsorber system. Design & Performance Conditions: Design Condition Value Number of Adsorber Systems 1 Wetwell displacement size, ft3 < 3500 Air Changes per Hour, min 6 Airflow, cfm 200 - 350 Total Adsorption Bed Retention time, sec 10+ Project Description: One (1) INDUSCO Model 3S4646-ID Lift Station Adsorber System One (1) engineered dry adsorber system Construction: HDPE Size: 3’-10” x 3’-10” x est. 7’-0” OAH System includes: One (1) stage of proprietary high H2S converting media Two (2) stages of carbon media designed for H2S polishing and DMS + Mercaptan removal One (1) Fan, Aluminum construction, with 0.25 hp, 3/60/460 TEFC motor One (1) Fan Disconnect Box with one set of NO/NC contacts Two (2) DPI Panel Assemblies One (1) Inlet grease and mist eliminator box with removable, washable PP mesh pad One (1) lot, CPVC connecting piping from wet well discharge through mist eliminator to Adsorber Includes hold down lugs Includes EPDM gaskets and 316ss fasteners Page 113 of 216 Fairhope Publix & 181 Station Adsorber System 6/03/2026 INDUSCO Proposal: IE226034 Rev 1 Page 2 Pricing (including freight): Price for equipment and services listed in this proposal …..……….….……….……… $ 32,000.00 Optional Installation and Start-up Services: Price for INDUSCO installation and start-up services …..…….………………….……… $ 1,800.00 Exclusions: Power cabling to adsorber unit Grounding system for adsorber unit Terms, Drawings, Delivery: DAP Publix & 181 Lift Station, Fairhope, AL, Freight included Lead time: 6 weeks No state, local, or federal sales tax, special fees, or use taxes are included Summary: Morrow Water and INDUSCO look forward to the opportunity of continuing our partnership together to address your lift station odor control needs. Sincerely, Sam Howard Morrow Water Technologies 5465-2 Business Parkway Theodore, AL 36582 Mobile: 251-654-3252 showard@morrowwater.com Mike Thompson Managing Partner INDUSCO Environmental Office: 251-621-2338 Mobile: 770-298-7039 mike@induscoenviro.com Page 114 of 216 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. Click or tap here to enter text. Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☒ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? Air Scrubber for Publix SH181 Lift Station 2. What is the total cost of the item or service? $34,000.00 3. How many do you need? 1 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Morrow 6. Vendor Number: 7253 7. If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $350,000.00 3. Budget code: 004020-50365-10 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 115 of 216 Page 116 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-970 FROM: Daryl Morefield, Water Superintendent SUBJECT: The Superintendent of Water/Wastewater, Daryl Morefield, is requesting the hiring for Professional Engineering Services for the Supplemental Air Installation for the Wastewater Treatment Plant. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: To approve the selection of Krebs Engineering by the Mayor for RFQ PS26-028 Professional Engineering Services for the Supplemental Air Installation for the Wastewater Treatment Plant., and authorize the Mayor to negotiate the not-to-exceed cost to be approved by City Council. BACKGROUND INFORMATION: The Superintendent of Water/Wastewater, Daryl Morefield, is requesting the hiring for Professional Engineering Services for the Supplemental Air Installation for the Wastewater Treatment Plant. The proposed scope of work shall be for the surveying and design of a new supplemental air installation. Mayor Sullivan has selected Krebs Engineering for this project. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget GRANT: N/A LEGAL IMPACT: N/A Page 117 of 216 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 118 of 216 RESOLUTION NO. ________ , as follows: [1] That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26-028) for Supplemental Air Installation for the Wastewater Treatment Plan to Krebs Engineering; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 29TH DAY OF JUNE 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 119 of 216 Sherry Sullivan Mayor Council Members: Andrea Booth Jack Burrell, ACMO Jimmy Conyers Joshua Gammon Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech Treasurer 61 North Section St. PO Box 429 Fairhope, AL 36533 251-928-2136 (p) MEMO To: Lisa Hanks, City Clerk Kim Creech, Treasurer From: ______________________________ Erin Wolfe, Purchasing Manager Date: June 8, 2026 Re: RFQ PS26-028 Professional Engineering Services – Supplemental Air Installation for the Wastewater Treatment Plant The Superintendent of Water/Wastewater, Daryl Morefield, is requesting the hiring of a firm to perform professional engineering services for a supplemental air installation for the Wastewater Treatment Plant. Per our Procedure for Procuring Professional Services, Daryl Morefiel and I are providing firms for the Mayor to select from for the work. The proposed scope of work shall be for surveying and design of a new supplemental air installation for the Wastewater Treatment Plant. Please move this procurement of professional services forward to the Mayor for the selection of a professional service provider. The short list is: _____________ ___________ Krebs Engineering _____________ ___________ None. Submit another list Cc: file, Daryl Morefield, Noel Berry, Mayor Sherry Sullivan Sherry Sullivan (Jun 8, 2026 15:06:23 EDT) Sherry Sullivan Jun 8, 2026 Page 120 of 216 Memo to choose - Prof Engineer - WWTP Supplemental Air Installation Final Audit Report 2026-06-08 Created:2026-06-08 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAxirjNSETj0h6Tgd2_dcmHusIbxi8tMFk "Memo to choose - Prof Engineer - WWTP Supplemental Air Inst allation" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2026-06-08 - 5:00:24 PM GMT Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2026-06-08 - 5:00:56 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2026-06-08 - 5:01:01 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2026-06-08 - 7:06:23 PM GMT - Time Source: server - Signature Appearance Selected: MOBILE_TYPE Agreement completed. 2026-06-08 - 7:06:23 PM GMT Page 121 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-961 FROM: Daryl Morefield, Water Superintendent SUBJECT: The Superintendent of Water/Wastewater Department, Daryl Morefield, is requesting to approve the award of the Request for Quotes for Labor and Materials for the procurement and installation of a new steel structure over the R.A.S. pump station. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: To approve the award of the Request for Quotes for labor and materials for the procurement and installation of a new steel structure over the R.A.S. pump station for a cost not-to-exceed $49,184.00. BACKGROUND INFORMATION: The Superintendent of Water/Wastewater, Daryl Morefield, is requesting approval for the procurement of labor and materials for the procurement and installation of a new steel structure over the R.A.S. Pump Station. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out, but done as a Request for Quotes. A Request for Quotes was sent to three (3) qualified contractors. The lowest quote was from Roof Doctors. The Superintendent of Water/Wastewater requests approval to award the Request for Quote to Roof Doctors for the not-to-exceed cost of Forty-Nine Thousand One Hundred Eighty-Four Dollars ($49,184.00). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004020- 50475-20 Wastewater - Capital Improvement $100,000.00 $49,184.00 $50,816.00 Project No.: 2026SEW018 GRANT: Page 122 of 216 N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Noel Berry assigned Project No. 2026SEW018. Treasury to set up Project and corresponding project expense string 2026SEW018-CONS and budget. Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 123 of 216 RESOLUTION NO. ________ , as follows: [1] That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the new steel structure over the R.A.S. pump station to Roof Doctors for a not-to-exceed project cost of $49,184.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. DULY ADOPTED ON THIS 29TH DAY OF JUNE, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 124 of 216 Page 125 of 216 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? STEEL STRUCTURE OVER R.A.S. PUMP STATION 2. What is the total cost of the item or service? $49,184.00 3. How many do you need? 1 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): ROOF DOCTORS 6. Vendor Number: 248 7. If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $100,000.00 3. Budget code: 004020-50475-20 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 126 of 216 Page 127 of 216 Page 128 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-971 FROM: Richard Johnson, City Engineer John Thomas, Public Works Director SUBJECT: The City Engineer, Richard Johnson, and the Director of Public Works, John Thomas, are requesting the hiring for Professional Engineering Services for the Pecan Watershed Drainage Improvements - Phase 2. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: To approve negotiated not-to-exceed amount of $77,650.00 for RFQ PS26-027 Professional Engineering Services for the Pecan Watershed Drainage Improvements - Phase 2 and allow the Mayor to execute a contract with JADE Consulting, LLC. BACKGROUND INFORMATION: The City Engineer, Richard Johnson, and the Director of Public Works, John Thomas, are requesting the hiring for Professional Engineering Services for the Pecan Watershed Drainage Improvements - Phase 2. The work to be performed is for professional engineering associated with the project, which will include the following: • Topographic Survey • Update Hydrologic and Hydraulic Model • Construction Document Preparation The Mayor and The City Engineer would like to establish a not-to-exceed amount for Professional Engineering Services of Seventy-Seven Thousand Six Hundred Fifty Dollars ($77,650.00). Previous Council Action: June 8, 2026 - Resolution No. 5839-26 - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26-027) for the Pecan Watershed Drainage Improvements - Phase 2 to JADE Consulting, LLC.; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. Page 129 of 216 Budget Transfers from Phase II to Phase I of Project totaling $135,187.00: May 11, 2026 - Resolution No. 5819-26 - That the City Council approves Change Order No. 1 for (Bi No. 26-002-2024-PWI-018A) for Pecan Avenue Watershed Drainage Improvements - Phase I with Chris Brewer Contracting Inc., with an additional not-to- exceed amount of $11,435.00; and authorizes Mayor Sullivan to execute the change order. The new contract total is not-to-exceed contract amount of $557,245.00. Also, authorize Treasurer to transfer $11,435.00 from Phase II (103-55853-20) to Phase I (103-55853-10) of the project. December 18, 2025 - Resolution No. 5672-25 - That Mayor Sullivan is hereby authorized to execute a contract with JADE Consulting, LLC, for Professional Construction Engineering and Inspection Services for the Pecan Avenue Watershed Drainage Improvements - Phase I Project (RFQ PS26-011) with a not-to-exceed amount of $49,500.00; and authorizes Treasurer to transfer $49,500.00 from Phase II (103-55853-20) to Phase I (103-55853-10) of the project. November 10, 2025 - Resolution No. 5633-25 - That the City of Fairhope did request, receive, and open bids for (Bid No. 26-002-2024-PWI-018A) Pecan Avenue Watershed Drainage Improvements - Phase I for City of Fairhope Public Works - Engineering. After evaluating the bid proposals with the required bid specifications, Chris Brewer Contracting Inc. is now awarded (Bid No. 26-002-2024-PWI-018A) Pecan Avenue Watershed Drainage Improvements - Phase I for the City of Fairhope Public Works - Engineering with a bid proposal not-to-exceed $545,810.00. Also, Authorize Treasurer to transfer $74,252.00 from Phase II (103-55853-20) to Phase I (103-55853-10) of the project. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55853 Line 20 Pecan Drainage - Phase II $77,650.00 $77,650.00 $0.00 Original FY2026 Budget for 103-55853-20 (Phase II) of $500,000.00 was reduced by previous transfers out to 103-55853-10 (Phase I) in the total amount of $135,187.00 for an available project budget to date of $364,813.00. PHASE II --- Project No.: 2026PWD001 PHASE I ---- Project No.: 2023PWI018 GRANT: N/A Page 130 of 216 LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Treasury to adjust Project Ledger Budget for Expense String: 2026PWD001-ENG = $77,500.00 and remaining budget of $287,313.00 for Expense String: 2026PWD001-CONS. Original FY2026 Budget for 103-55853-20 (Phase II) of $500,000.00 was reduced by previous transfers out to 103-55853-10 (Phase I) in the total amount of $135,187.00 for an available project budget to date of $364,813.00. Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 131 of 216 RESOLUTION NO. ________ , as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute a Contract with JADE Consulting, LLC for Professional Engineering Services for the Pecan Watershed Drainage Improvements – Phase 2 (RFQ PS26-027) with a not-to-exceed amount of $77,650.00. DULY ADOPTED THIS 29TH DAY OF JUNE, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 132 of 216 POST OFFICE BOX 1929 ● FAIRHOPE, ALABAMA 36533 TELEPHONE (251) 928-3443 WWW.JADENGINEERS.COM JINRIGHT & ASSOCIATES DEVELOPMENT ENGINEERS May 14, 2026 Mr. Richard D. Johnson, P.E. City Public Works Director City of Fairhope P.O. Drawer 429 Fairhope, AL 36533 VIA EMAIL: richard.johnson@fairhopeal.gov RE: Professional Engineering Services for: Pecan Avenue Watershed Management Plan Phase 2 Construction Documents Preparation Pecan Ave - S. Mobile Street to Satsuma Street Fairhope, Alabama Dear Mr. Johnson: JADE Consulting, LLC is pleased to provide you with this proposal for the engineering services required to develop the site for the subject property. Please find listed below our proposed Scope of Services based on our understanding of the proposed scope. We have used the below map along with its respective notes as a reference. Scope of Work Page 133 of 216 May 14, 2026 Page 2 Thank you for the opportunity to provide you with this proposal. We sincerely appreciate the opportunity to be considered for this contract and trust that you will find the proposed fee schedule in line with the requested Scope of Services for this project. Best Regards, JADE CONSULTING, LLC Perry C. Jinright, III, P.E. Manager \lk Enclosure Professional Service Agreement 26.024 Page 134 of 216 1 CLIENT INITIALS: ________ PROFESSIONAL SERVICES AGREEMENT A. GENERAL DESCRIPTION OF PROJECT LOCATION: Professional Engineering Services for: Pecan Avenue Watershed Management Plan Phase 2 Construction Documents Preparation Pecan Ave - S. Mobile Street to Satsuma Street Fairhope, Alabama B. GENERAL This agreement, including attachments, are hereinafter noted, made, and entered into and between JADE Consulting, LLC and the Client identified herein, provides for the Professional services described under Section C of this Agreement. Client: City of Fairhope – Public Works Contact: Mr. Richard D. Johnson, P.E. Address: P.O. Box 429 City/State/Zip Code: Fairhope, AL 36533 Phone No.: (251) 929-0360 Email: richard.johnson@fairhopeal.gov C. JADE CONSULTING PROFESSIONAL SERVICES to be provided are identified below: JADE Consulting, LLC is pleased to provide you with this proposal for the engineering services required to develop the site for the subject property. Please note the proposal is based on the general layout of structures and site development. Topographic Survey $10,850.00 An As-Built Survey will be provided of the recently constructed Phase 1 storm drainage. A Right- of-Way Survey will be provided which will identify the location of all road right-of-way lines with the survey limits. The topographic survey will determine the proposed site's existing conditions, locate existing structures, develop a topographic map with 1-foot contour intervals, and set an onsite temporary benchmark. The information will be required to develop and design a civil site plan. The survey will include all visible utilities and those marked by an 811 ticket. Survey Limits Page 135 of 216 2 CLIENT INITIALS: ________ Update Hydrologic and Hydraulic Model $4,800.00 The task includes updating the previously prepared Pecan Avenue Watershed hydrologic and hydraulic model.to reflect the updated Phase 1 Scope. The results from the computer models will be compiled into a standard report. The report will serve as a baseline that should closely mimic the current performance of the Pecan Ave drainage system. This baseline will be used to gauge the potential effectiveness of proposed drainage improvements within the watershed. Construction Document Preparation $62,000.00 (Initial Construction Cost Estimate $780,000.00) This task will include a full set of construction plans that include existing conditions/removal sheet(s), site layout sheet(s) with dimensions and control, grading and drainage sheet(s), structural sheets, erosion control sheet(s) and construction details sheet(s). The site grading plan will indicate the finished grades of the site and the locations of all improvements. The plans will include full design and details required to sufficiently illustrate the design intent of the proposed multi- use/pedestrian bridge. D. THE COMPENSATION TO BE PAID TO JADE CONSULTING, LLC for providing the requested services is identified in Sections “C” & “E” herein. E. ADDITIONAL SERVICES (Hourly Basis) Services requested, but not specifically included in the scope of services, will be considered additional services. Modification to drawings, after approval by the Client, as a result of changes requested by the Client or their other Consultants will be considered additional services and billed at an hourly rate as follows: Principle Engineer $300.00 Senior Project Manager/ P.E. $240.00 Professional Engineer $200.00 Engineer I $150.00 Graduate Engineer $110.00 CADD Designer $ 90.00 Engineering Technician $ 85.00 Clerical $ 75.00 Sub-Consultant Cost Plus 15% F. TERMS & CONDITIONS 1. Reimbursable costs include fees of Professional Subcontractors (whose expertise is required to complete the project) and out-of-pocket expenses, the cost of which shall be charged at actual cost and shall be itemized and included in the invoice. 2. JADE Consulting, LLC services under this agreement do not include participation, whatsoever, in any litigation. 3. The Client hereby acknowledges that JADE Consulting, LLC cannot warrant that estimates of probable construction or operating costs provided by JADE Consulting, LLC will not vary from actual costs incurred by the Client. 4. If under this Agreement, professional services are provided during the construction phase of the project, JADE Consulting, LLC shall not be responsible for or have control over procedures, techniques, means, methods, or sequences, or for the safety precautions and Page 136 of 216 3 CLIENT INITIALS: ________ programs in connection with the Work. Nor shall JADE Consulting, LLC be responsible for the Contractor’s failure to carry out the Work in accordance with the Contract Documents or forth the Contractor’s failure to comply with applicable laws, ordinances, rules, and/or regulations. Under no circumstances will JADE Consulting, LLC have any direct contractual relationship with the contractor, any subcontractors or materials suppliers. 5. The laws of the State of Alabama shall govern this agreement unless specifically stated otherwise. 6. The Client, at its expense, will provide JADE Consulting, LLC with all required site information, existing plans, reports, studies, project schedules, and similar information that are contained in its files. JADE Consulting, LLC may rely on the information provided by the Client without verification. The Client will designate a representative who shall have the authority to act on behalf of the Client for this project. The Client shall participate with JADE Consulting, LLC by providing all information and criteria in a timely manner, reviewing documents, and making decisions on project alternatives to the extent necessary to allow JADE Consulting, LLC to perform the scope of work within established schedules. 7. The Client will hold harmless and indemnify JADE Consulting, LLC for any design changes, construction changes, and/or damages resulting from the use of a topographic survey or other information prepared by others and provided by the Client. 8. JADE Consulting, LLC may subcontract consultants in the performance of any services described in this agreement. JADE Consulting, LLC does not act as a General Contractor in any way or accept responsibility for poor craftsmanship. 9. The above-described compensation for JADE Consulting, LLC does not include the following Costs: a. Photostats/Photocopying/Plotting b. Binding c. Printing/Reprographics d. Photography/Film/Film Processing e. Mylar’s and Reproducible f. Federal Express, Courier, and/or Delivery Fees g. Mailing/Postage h. Microfilming/Scanning/Digitizing i. Blue Printing, Printing or Binding of Bid Sets j. Mileage @ current Federal rate k. Permits and/or Registration Fees l. Travel Expenses outside of Baldwin County, Alabama, such as airfare and lodging m. Other products and services requested by the Client and not specifically described herein 10. Either Client or JADE Consulting, LLC may terminate this contract with seven (7) days written notice. Upon termination, the Owner will be responsible for payment of all Consultant fees and reimbursable expenses through the date of termination. 11. Should the project be stopped or the work prevented or delayed for any reason, including, but not limited to, by reason of force majeure or the act or order of any governmental authority, Page 137 of 216 4 CLIENT INITIALS: ________ for more than sixty (60) days, JADE Consulting, LLC reserves the right to renegotiate the Fee Schedule. 12. Invoice Schedule: Billing will be based on a percentage of service completed at the end of each month. 13. Terms: Net Thirty (30) days from invoice date. Compensation for all services shall be paid in Fairhope, Baldwin County, Alabama. 14. The forum for any action to construe or enforce this agreement shall be the Baldwin County Circuit Court. 15. This document sets forth all of the terms and conditions agreed by the parties hereto and supersedes all prior oral or written agreements, representations, or warranties not otherwise expressly set forth herein. This agreement may only be amended or modified by a written document executed by all parties. This agreement is accepted on the later date written below: JADE CONSULTING, LLC CITY OF FAIRHOPE SIGNED: SIGNED: TYPED NAME: Perry C. Jinright, III, P.E. TYPED NAME: Richard D. Johnson, P.E. TITLE: Member TITLE: DATE: 05/14/2026 DATE: Page 138 of 216 PUR-004 - 082522 Note: See related RFQ PS23-024 – EOR has received Council approval/selection this is a phased extension of the project. 2027-PWD 002 Pecan Watershed Drainage CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. JADE Consulting – Professional Engineering (Design) Proposal Click or tap here to enter text. Click or tap here to enter text. Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? Professional Engineering Services – Survey, Modeling & Design 2. What is the total cost of the item or service? $ 77,650.00 3. How many do you need? One – Pecan Street Watershed Drainage Improvement Phase 2 – 2026-PWD 002 – PE 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): JADE Consulting 6. Vendor Number: 28465 If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $500K in the aggregate – remaining funds to be rolled over to Phase II 3. Budget code: 103-55853 Line 20 Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 139 of 216 Page 140 of 216 Page 141 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-972 FROM: Richard Johnson, City Engineer John Thomas, Public Works Director SUBJECT: City Engineer, Richard Johnson, is requesting Amendment No. 3 to the Contract Agreement with Watershed for (RFQ PS24-008) Professional Architectural and Engineering Services for Nature Center Building Rehabilitation for a not-to-exceed amount of $10,850.00. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: To approve Amendment No. 3 to the Contract Agreement with Watershed for (RFQ PS24-008) Professional Architectural and Engineering Services for Nature Center Building Rehabilitation for a not-to-exceed amount of $10,850.00 for additional construction administration services. The new not-to-exceed contract total will be $68,240.00. BACKGROUND INFORMATION: City Engineer, Richard Johnson, is requesting an Amendment No. 3 to the Contract Agreement with Watershed for (RFQ PS24-008) Professional Architectural and Engineering Services for Nature Center Building Rehabilitation. This Contract Amendment No. 3 is for additional construction administration services caused by the change of the general contractor. • Additional Construction Administration Services, Coordination with Surety and Rebid, Qty: 30 Hours: $5,250.00 • Additional Construction Administration Services, Coordination with Selected New Contractor, Qty: 32 Hours: $5,600.00 Contract Amendment No. 3 is an increase of the contract amount of Ten Thousand Eight Hundred Fifty Dollars ($10,850.00). The new not-to-exceed contract amount will be Sixty-Eight Thousand Two Hundred Forty Dollars ($68,240.00). Previous Council Action: November 13, 2023 - Resolution No. 4907-23 That the City of Fairhope awards RFQ Page 142 of 216 No. (PS24-008) Professional Architecture and Engineering Services for the Nature Center Building Rehabilitation to Watershed; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. December 11, 2023 - Resolution No. 4943-23 enacted a contract with Watershed for Professional Architectural and Engineering Services for Nature Center Building Rehabilitation for the not-to-exceed amount of $48,000.00. April 8, 2024 - Resolution No. 5038-24 approved Contract Amendment No. 1 for the addition of plans for the covered deck for the not-to-exceed amount of $4,400.00. April 14, 2025 - Resolution No. 5416-25 authorized the transfer of $100,000.00 from the General Fund to the Capital Projects Fund for signage and furnishings for the Flying Creek Nature Preserve (FCNP) and John Martin Nature Center (JMNC). May 27, 2025 - Resolution No. 5458-25 That the City of Fairhope approves Amendment No. 2 to the Contract Agreement with Watershed for (RFQ PS24-008) Professional Architectural and Engineering Services for Nature Center Building Rehabilitation for a not-to-exceed amount of $4,990.00, increasing the original contract total to $57,390.00; and hereby authorize Mayor Sherry Sullivan to execute the contract amendment. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55892 Capital Projects - John Martin Nature Center Building Rehabilitation $0.00 $10,850.00 ($10,850.00) 103-41336 Community/Special Project ($10,850.00) $10,850.00 Revenue recorded on 04/02/26 from Surety settlement of $41,065.00 to offset budget shortage. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Treasury to increase PO#20241423 for additional approved amount. Page 143 of 216 Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 144 of 216 RESOLUTION NO. _____ as follows: [1]That the City of Fairhope approves Amendment No. 3 to the Contract Agreement with Watershed for (RFQ PS24-008) Professional Architectural and Engineering Services for Nature Center Building Rehabilitation for a not-to-exceed amount of $10,850.00, increasing the original contract total to $68,240.00; and hereby authorize Mayor Sherry Sullivan to execute the contract amendment. ADOPTED ON THIS 29TH DAY OF JUNE, 2026 Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 145 of 216 City of Fairhope Contract Amendment No. 3 RFQ PS24-008 Professional Architecture Services for the Nature Center Building Rehabilitation This AMENDMENT OF CONTRACT (“AMENDMENT”) is made this ________ day of _____________, 2026 for the purpose of increasing the contract for RFQ PS24-008 Professional Architecture Services for the Nature Center Building Rehabilitation dated January 22, 2024 (“Original Contract”) between the City of Fairhope and Watershed (the “Parties”). 1. The Original Contract, which is attached hereto as part of this Amendment is described below: The Original Contract was awarded for a not-to-exceed amount of Forty-Eight Thousand Dollars ($48,000.00). 2. Amendment No. 1, which is attached hereto as part of this Amendment No. 3 is described below: Amendment No. 1 was executed May 2, 2024 to amend the Original Contract not-to-exceed amount. Amendment No. 1 increased the Original Contract not-to-exceed amount by Four Thousand Nine Hundred Ninety Dollars ($4,990.00). The amended not-to-exceed amount is Fifty-Two Thousand Four Hundred Dollars ($52,400.00). 3. Amendment No. 2, which is attached hereto as part of this Amendment No. 3 is described below: Amendment No. 2 was executed June 26, 2025 to amend the Original Contract not-to-exceed amount. Amendment No. 2 increased the Original Contract and Amendment No. 1 not-to-exceed amount by Four Thousand Four Hundred Dollars ($4.400.00). The amended not-to-exceed amount is Fifty-Seven Thousand Three Hundred Ninety Dollars ($57,390.00). 4. The Parties agreed to amend the Original Contract, Contract Amendment No. 1, and Contract Amendment No. 2 to add additional construction administration services for a cost of Ten Thousand Eight Hundred Fifty Dollars ($10,850.00). 5. That amendment binds and benefits both Parties and any successors or assigns. This document, including the attached original contract, Amendment No. 1, and Amendment No. 2, is the entire agreement between the Parties. All other terms and conditions of the Original Contract remain unchanged. This contract will be increased Ten Thousand Eight Hundred Fifty Dollars ($10,850.00). The total cost of the contract shall be not-to-exceed Sixty-Eight Thousand Two Hundred Forty Dollars ($68,240.00). IN WITNESS WHEREOF, the parties hereto have executed this Contract Amendment as of the day and year first above written. Page 146 of 216 THE CITY OF FAIRHOPE, ALABAMA _____________________________________ _____________________________________ By: Sherry Sullivan, Mayor By: Lisa A. Hanks, MMC, City Clerk NOTARY FOR THE CITY I, the undersigned authority in and for said State and County, hereby certify that Sherry Sullivan as Mayor of the City of Fairhope whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, being informed of the contents of the document she executed the same voluntarily on the date of the same bears date. Given under my hand and Notary Seal on this ________ day of _____________, 2026. Notary Public ___________________________ My Commission Expires ___________________ Page 147 of 216 If Corporation, Partnership, or Joint Venture _____________________________________________________________________________________ Name of Corporation, Partnership, or Joint Venture By: _____________________________________ _______________________________________ Signature of Officer Authorized to Sign Bids Position or Title and Contracts for the Firm _____________________________________________________________________________________ Email Address _____________________________________________________________________________________ Business Mailing Address _____________________________________________________________________________________ City, State, Zip Code _____________________________________ _______________________________________ General Contractor’s License Number Foreign Corporation Entity ID (Required of out-of-state vendors) NOTARY STATE OF ______________________________} COUNTY OF ____________________________} I, the undersigned authority in and for said State and County, hereby certify that _____________________________________ , as ___________________________________________ Type or Print Name of Bid Signer Type or Print Bid Signer Title Respectively, of ______________________________________________________________________ Type or Print Company Name Whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, that, being of the contents of the document they executed the same voluntarily on the day the same bears date. Given under my hand and Notary Seal on this ________ day of _____________, 2026. Notary Public ___________________________ My Commission Expires ___________________ Page 148 of 216 W A T E R S H E D I 302 Magnolia Avenue Fairhope, AL l www.watershed.pro I p:251.929.0514 JOHN MARTIN NATURE CENTER AT FLYING CREEK NATURE PRESERVE ADDITIONAL SERVICES PROVIDED AND ESTIMATED Per request, we have provided an outline of additional Construction Administration services for inclusion in the claim. We have included both the additional services that have been provided to date, and an estimate of the additional CA services that will be required to assist with the bidding process and completion of construction. Additional CA Services, during Construction Contract period NB 165 hours spent Additional CA Services, beyond Construction Contract period $7,087 40.5 hours spent Additional CA Services, Coordination with Surety and Rebid $5,250 30 hours (17 spent to date / 12 projected) Additional CA Services, Coordination with Selected new contractor $5,600 32 hours estimated SCHEDULE OF RATES The Surety Included these costs in the Settlement Page 149 of 216 W A T E R S H E D I 302 Magnolia Avenue Fairhope, AL l www.watershed.pro I p:251.929.0514 Associate Architects $135 - 150.00 / hour Principal Architect Intern Architect/ Designer $85.00 / hour $175.00 / hour Page 150 of 216 Page 151 of 216 RESOLUTION NO. 5416-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follows: [1] To authorize a budget transfer of $100,000.00 from General Fund to Capital Projects Fund for Flying Creek Nature Preserve (FCNP) and John Martin Nature Center (JMNC) signage and furnishings. DULY ADPOTED ON THIS 14TH DAY OF APRIL, 2025 Attest: City Clerk Page 152 of 216 RESOLUTION 0. 5038-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City of Fairhope approves Amendment o. 1 to the Contract Agreement with Watershed for (RFQ PS24-008) Professional Architectural and Engineering Services for Nature Center Building Rehabilitation for a not-to-exceed amount of 4 ,400.00 , increasin the original contract total to $52 ,400 .00 ; and hereby authorize Mayor She y ullivan to execute the contract amendment. ADOPTED ON THIS 8TH Corey Martin , Council President Attest: Page 153 of 216 RESOLUTION NO. 4943-23 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Watershed for Professional Architectural and Engineering Services for (RFQ PS24-008) Nature Center Building Rehabilitation with a not-to-exceed amount of $48,000 .00. DULY ADOPTED THIS I I Ti ---- Corey Martin. Council President Attest: Li~;&J.L City Clerk Page 154 of 216 Page 155 of 216 Page 156 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-963 FROM: Richard Johnson, City Engineer John Thomas, Public Works Director SUBJECT: The City Engineer, Richard Johnson, and the Director of Public Works, John Thomas, have requested Change Order No. 1 for the contract with American Asphalt, Inc. for Bid No. 26-001-2023-PWI- 018 Magnolia Beach Restoration and Stabilization Project. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: To approve Change Order No. 1 for Bid No. 26-001-2023-PWI-018 Magnolia Beach Restoration and Stabilization Project with American Asphalt, Inc. and authorize Mayor to execute the Change No. 1 for $43,652.00. The new contract total will be $538,364.00. And that the City Council approves Amendment No. 2 to the GOMESA Grant Agreement for Grant G-CFMB/23/CF, Exhibit A shall be deleted and replaced with an Amended and Related Exhibit A, increasing the Construction Costs to $543,652.00 and the Total GOMESA Funding Not to Exceed $663,652.00. BACKGROUND INFORMATION: The City Engineer, Richard Johnson, and the Director of Public Works, John Thomas, have requested Change Order No. 1 for the contract with American Asphalt, Inc. for Bid No. 26-001-2023-PWI-018 Magnolia Beach Restoration and Stabilization Project. This Change Order Request is a result of the extended permitting process, a significant time gap occurred between the design survey and the contractor’s pre-construction survey. The updated survey indicates greater erosion than originally anticipated. • Original design sand volume: 7,700 cubic yards • Revised required volume: 9,259 cubic yards • Additional volume: 1,559 cubic yards The contract unit price for clean, washed, and properly graded beach sand is $28.00 per cubic yard, resulting in: • Additional cost (delta): $43,652.00 Page 157 of 216 • Increase over original contract: 8.8% The change order No. 1 cost is for an additional Forty-Three Thousand Six Hundred Fifty-Two Dollars ($43,652.00). The new contract total will be Five Hundred Thirty-Eight Thousand Three Hundred Sixty-Four Dollars ($538,364.00). Additionally, t the City Council approves Amendment No. 2 to the GOMESA Grant Agreement for Grant G-CFMB/23/CF, Exhibit A shall be deleted and replaced with an Amended and Related Exhibit A, increasing the Construction Costs to $543,652.00 and the Total GOMESA Funding Not to Exceed $663,652.00. Previous Council Action: March 6, 2024 - Resolution No. 5008-24 the City Council authorizes acceptance of the GOMESA Grant award from ADCNR and authorizes the Mayor to sign the Grant Agreement and other grant related documents on behalf of the City. July 8, 2024 - Resolution No. 5111-24 authorized execution of contract with Goodwyn Mills & Cawood for professional engineering services for the not-to-exceed amount of $120,000.00. January 12, 2026 - Resolution No. 5691-26 After evaluating the bid proposals with the required bid specifications, American Asphalt Services, Inc. is now awarded Bid No. 26- 001-2023-PWI-018 Magnolia Beach Restoration and Stabilization Project for the City of Fairhope Public Works Department with a bid proposal not-to-exceed $494,712.00. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55760- 10 Capital Projects - Magnolia Beach $4,656.00 $43,652.00 ($38,956.00) 103-40835 Federal Grants Revenue ($38,956.00) $38,956.00 Additional GOMESA Grant funding will offset the FY2026 Budget shortage of $38,956.00. Project No.: 2023PWI018 | Project Expense String: 2023PWI018-CONS GRANT: ADCNR Grant # G-CFMB/23/CF Page 158 of 216 GOMESA Grant # G-CFNP21CF LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Treasury to increase Contract No. 2026048 by $43,652.00 and increase corresponding Project Ledger Budget for 2023PWI018 to $567,224.00. Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 159 of 216 RESOLUTION NO. ________ , as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 26-001-2023-PWI-018) Magnolia Beach Restoration and Stabilization Project for the City of Fairhope with a cost of $43,652.00; and to award Change Order No. 1 to American Asphalt, Inc. The new contract total will be $538,364.00. [2] That the City Council approves Amendment No. 2 to the GOMESA Grant Agreement for Grant G-CFMB/23/CF, Exhibit A shall be deleted and replaced with an Amended and Related Exhibit A, increasing the Construction Costs to $543,652.00 and the Total GOMESA Funding Not to Exceed $663,652.00. DULY ADOPTED ON THIS 29TH DAY OF JUNE, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 160 of 216 CHANGE CITY OF FAIRHOPE ORDER REQUEST OWNER: CITY OF FAIRHOPE ARCHITECT/ENGINEER: Scott A. Hutchinson, PE – GMC, LLC CONTRACTOR: American Asphalt, Inc. PROJECT: Bid No. 26-001-2023-PWI-018 Magnolia Beach Restoration CHANGE ORDER REQUEST NO. #1 DATE: June 2026 1.DESCRIPTION OF CHANGE: This Change Order Request is a result of the extended permitting process, a significant time gap occurred between the design survey and the contractor’s pre-construction survey. The updated survey indicates greater erosion than originally anticipated. •Original design sand volume: 7,700 cubic yards •Revised required volume: 9,259 cubic yards •Additional volume: 1,559 cubic yards The contract unit price for clean, washed, and properly graded beach sand is $28.00 per cubic yard, resulting in: •Additional cost (delta): $43,652.00 •Increase over original contract: 8.8% 2.CHANGE ORDER COSTS: $43,652.00 Proposal Attached See Attached Summary Cost Estimated/Proposal Required Item Quantity BEACH FILL - CYIP 1,559 $28.00 Inc. Inc. $43,652.00 TOTAL: $43,652.00 3.INSTITUTED BY: Scott A. Hutchinson, PE – GMC, LLC, Project Engineer; Richard D. Johnson, PE (Project Manager & Owner’s Representative) and Nicole Love, City Grants Coordinator 4.JUSTIFICATION OF NEED: The project could proceed using the originally contracted quantity of 7,700 cubic yards. However, revised engineering drawings indicate this would result in: •A reduction in overall beach elevation of approximately 0.33 feet •Significant truncation of the southern extent of Magnolia Beach City staff and the design team believe this approach would fall short of the project’s restoration objectives and overall expectations. The requested Change Order is necessary to achieve the intended design profile and ensure the long-term success of the Magnolia Beach restoration effort. 5. JUSTIFICATION OF CHANGE ORDER VERSUS COMPETITIVE BIDDING: The net increase associated with this Change Order is $43,625.00.00, resulting in a new contract amount of $538,364.00. This represents an increase of approximately 8.8% of the original contract value, below the 10% threshold established under State Bid Law. Additionally, additional quantities were competitively bid as part of the original contract. Five (5) responsive bids were received during the bidding phase, and the unit prices utilized remain consistent with the low bid schedule. Page 161 of 216 6. COSTS REVIEW: The Project Engineer and City Engineer have reviewed the Contractor’s proposal and determined that the proposed costs are reasonable and consistent with the original bid unit prices for similar work. This change order shall be considered conditional – the City Grants Coordinator has reached out to GOMESA (Grant Funder) for their willingness to fund this Change Order. They have accepted the request and have it taken into consideration. Our goal is for this CO to be budget neutral for the City. If funding for this CO is not available, then the project will move forward under the revised plans based on the 7,700 CY of BEACH FILL resulting in a reduced beach profile and reach. 7. THIS CHANGE ORDER IS SUBMITTED FOR REVIEW AND APPROVAL AND IS CLASSIFIED AS THE FOLLOWING TYPE: Minor change of a total monetary value less than required for competitive bidding. Changes for matters relatively minor and incidental to the original contract necessitated by unforeseeable circumstances arising during the course of work. Emergencies arising during the course of work. Change or alternates provided for in the original bidding where there is no difference in price of the Change Order from the original best bid on the Alternate. Change of relatively minor terms not contemplated when the plans and specifications were prepared and the Project was bid and which are in the public interest and do not exceed 10% of the Contract Price. 8. EXTENSION OF TIME REQUESTED: No additional days requested. RECOMMENDED: APPROVED: BY: See Attached EOR Recommendation BY: See Attached Cost Breakdown Project Engineer Contractor BY: N/A BY: N/A Utility Representative OWNER’s Legal Advisor BY: OWNER’s Authorized Representative X X X Page 162 of 216 Magnolia Beach Restoration and Stabilization Project – GOMESA Grant Funded Project Update The City of Fairhope received funding through the Gulf of Mexico Energy Security Act (GOMESA) to restore and stabilize Magnolia Beach. The project includes key resiliency components, including construction of shoreline stabilization structures at the north end of Magnolia Beach Park. This work consists of an offshore segmented breakwater system integrated with a major beach nourishment project. The primary objective is to provide long-term stabilization of the highly visible sandy shoreline while enhancing infrastructure protection. Vegetative plantings at appropriate elevations (generally above +4 to +5 feet MLLW), in conjunction with the minimum beach template, will help reduce wind-blown sand. Salt-tolerant species such as sea oats may not be necessary at these elevations along the bay. The project also includes the implementation of a formal, periodic beach profile monitoring program. This program will incorporate survey profiles established during the design phase (circa 2024) and at the start of construction (June 2026). The purpose is to better quantify the beach sand resource, including measuring sand loss following storm events. Post-construction monitoring is expected to be required by permitting agencies and may include a minimum of 26 months of data collection and reporting. Updated Survey Findings and Cost Implications Due to the extended permitting process, a significant time gap occurred between the design survey and the contractor’s pre-construction survey. The updated survey indicates greater erosion than originally anticipated. • Original design sand volume: 7,700 cubic yards • Revised required volume: 9,259 cubic yards • Additional volume: 1,559 cubic yards The contract unit price for clean, washed, and properly graded beach sand is $28.00 per cubic yard, resulting in: • Additional cost (delta): $43,652.00 • Increase over original contract: 8.8% Change Order Request The City is requesting a Change Order (C.O.) through GOMESA to increase the sand quantity to 9,259 cubic yards and adjust the contract accordingly: • Original contract total: $494,712.00 • Revised contract total: $538,346.00 Page 163 of 216 Implications Without Change Order The project could proceed using the originally contracted quantity of 7,700 cubic yards. However, revised engineering drawings indicate this would result in: • A reduction in overall beach elevation of approximately 0.33 feet • Significant truncation of the southern extent of Magnolia Beach City staff and the design team believe this approach would fall short of the project’s restoration objectives and overall expectations. Conclusion The requested Change Order is necessary to achieve the intended design profile and ensure the long-term success of the Magnolia Beach restoration effort. Thank you for your consideration. Page 164 of 216 June 05, 2026 Mayor Sherry Sullivan City of Fairhope 161 North Section Street P.O. Drawer 439 Fairhope, AL 36533 RE: Magnolia Beach Restoration and Stabilization Project. Change Order Request Dear Mayor Sullivan, Please find attached the Change Order Request for the City of Fairhope’s Magnolia Beach Restoration and Stabilization Project. GMC has reviewed the request and recommends approval. The requested change order is necessary due to additional erosion identified between the original design survey and the Contractor’s pre-construction survey. The updated survey indicates that additional beach fill is needed to construct the project to the intended design profile. The change order increases the beach fill quantity by 1,559 cubic yards, using the original competitively bid unit price of $28.00 per cubic yard, for a total increase of $43,652.00. This would revise the total contract amount from $494,712.00 to $538,364.00. Without this additional material, the project would need to be constructed with a reduced beach profile and shortened southern project limits. In our opinion, that approach would not fully meet the intended restoration objectives for Magnolia Beach. Based on our review, the requested cost is reasonable, consistent with the original bid pricing, and necessary to achieve the intended project outcome. GMC recommends approval of this Change Order Request. Please let me know if any additional information is needed. Regards, GOODWYN MILLS CAWOOD, LLC Scott A. Hutchinson, P.E. Vice-President, Engineering Page 165 of 216 Page 1 of 2 STATE OF ALABAMA ) Grant: G-CFMB/23/CF Amendment No. 2 BALDWIN COUNTY ) GOMESA GRANT AGREEMENT AMENDMENT No. 2 This GOMESA Grant Agreement Amendment No. 2 (hereinafter “Amendment”) is made by and entered into between the State of Alabama Department of Conservation and Natural Resources (hereinafter “ADCNR”) and the City of Fairhope (hereinafter "Grantee") (ADCNR and Grantee collectively hereafter as “Parties”). WHEREAS, ADCNR and Grantee entered into a GOMESA Grant Agreement effective March 15, 2024, the “Original Agreement”; WHEREAS, ADCNR and Grantee entered into an Amendment No. 1 to the Original Agreement effective February 26, 2026 (attached hereto as “Exhibit No. 1”); and WHEREAS, by this Amendment, ADCNR and Grantee now desire to extend the project period and amend certain terms and conditions of the Original Agreement; Pursuant to this Amendment No. 2, ADCNR and Grantee agree as follows: 1. Paragraph 4 of the Original Agreement shall be deleted and replaced with the following: 4. PROJECT PERFORMANCE PERIOD: The Project Performance Period began on March 15, 2024, the date of the Commissioner’s signature (“Project Commencement Date”), and will end December 31, 2026. 2. Exhibit A shall be deleted and replaced with an Amended and Restated Exhibit A, attached hereto as “Exhibit No. 2”. 3. All other terms and conditions of the Original Agreement and Amendment No. 1 remain in full force and effect. IN WITNESS WHEREOF, ADCNR and the Grantee have executed this Amendment as of the date of the ADCNR Commissioner’s signature below: STATE OF ALABAMA RECOMMENDED: Department of Conservation and Natural Resources _________________________________ ____________________________________ Patricia Powell McCurdy Christopher M. Blankenship Director Commissioner State Lands Division Date: ________________________________ Page 166 of 216 Page 2 of 2 City of Fairhope ____________________________________ Sherry Sullivan Mayor Page 167 of 216 Amendment No. 2 - Exhibit No. 1 Page 1 of 17 Page 168 of 216 Page 2 of 17 Page 169 of 216 Page 3 of 17 Page 170 of 216 Page 4 of 17 Page 171 of 216 Page 5 of 17 Page 172 of 216 Page 6 of 17 Page 173 of 216 Page 7 of 17 Page 174 of 216 Page 8 of 17 Page 175 of 216 Page 9 of 17 Page 176 of 216 Page 10 of 17 Page 177 of 216 Page 11 of 17 Page 178 of 216 Page 12 of 17 Page 179 of 216 Page 13 of 17 Page 180 of 216 Page 14 of 17 Page 181 of 216 Page 15 of 17 Page 182 of 216 Page 16 of 17 Page 183 of 216 Page 17 of 17 Page 184 of 216 GOMESA GRANT AGREEMENT G-CFMB/23/CF Page 1 of 6 Rev. 11/1/2023 AMENDED AND RESTATED EXHIBIT A State of Alabama GOMESA Disbursement Justification Background: GOMESA was enacted by Congress in 2006 and significantly enhances outer Continental Shelf (OCS) oil and gas leasing activities and revenue sharing in the Gulf of America. Among other things, GOMESA provides for enhanced sharing of leasing revenues with Gulf producing states and the Land & Water Conservation Fund for Coastal Restoration projects. GOMESA authorizes uses of the proceeds for the following purposes: a. Projects and activities for the purposes of coastal protection, including conservation, coastal restoration, hurricane protection, and infrastructure directly affected by coastal wetland losses; b. Mitigation of damage to fish, wildlife, or natural resources; c. Implementation of a federally approved marine, coastal, or comprehensive conservation management plan; d. Mitigation of the impact of outer Continental Shelf activities through the funding of onshore infrastructure projects; and e. Planning assistance and the administrative costs of complying with GOMESA. Project Description: City of Fairhope Magnolia Beach Renourishment The City of Fairhope is located in Baldwin County on the eastern shore of Mobile Bay, encompassing 12 square miles of land. The 2020 U.S. Census Bureau estimated a population of 22,477, up from 15,326 in 2010, showing a population increase of over 30%, making Fairhope one of Alabama's fastest growing cities. There is an urgent need to preserve the city's natural resources, especially the pristine beach areas, while accommodating growth and increased tourism. Tourism to the City of Fairhope has increased substantially, now representing a major component of the city's economy. Held each March since 1952, Fairhope's Arts and Crafts Festival brings in about 275,000 visitors and an $8 million-dollar economic impact annually. Thousands of pedestrians also enjoy the Alabama Coastal Bird Fest held each October and First Friday Art Walks are held monthly. Amendment No. 2 - Exhibit No. 2 Page 1 of 6 Page 185 of 216 GOMESA GRANT AGREEMENT G-CFMB/23/CF Page 2 of 6 Rev. 11/1/2023 In 2016, the City of Fairhope conducted a study and prepared a conceptual plan to restore and permanently stabilize the beach at Magnolia Beach Park. The Magnolia Beach Park is located half a mile south of the Fairhope Municipal Pier and consists of half a mile of shoreline (Figure 1). Erosion along the Magnolia Beach Park has been an on-going concern for many years. In the past 15 to 20 years, beach erosion has threatened some of the city's infrastructure at the north end of Magnolia Beach Park and the city has performed regular and costly beach nourishments in lieu of building a bulkhead to maintain the beach. See Figure 2 for images of the erosion, which shows the undercutting to the existing bluff. The City of Fairhope will utilize these funds to restore and stabilize Magnolia Beach Park. The project will encompass several tasks, including coastal engineering, design, and permitting, as well as the construction of a shoreline stabilization project at the north end of Magnolia Beach Park that includes an offshore segmented breakwater system in conjunction with a major beach nourishment project. The purpose is to stabilize the highly visible sandy beach shoreline while providing more permanent infrastructure protection (Figure 3). The project will also include a vegetative component at the appropriate locations, essentially above +4 to +5 feet mean lower low water. Plantings will be in conjunction with the minimum beach template to emulate some of the existing areas, to reduce wind-blown sand issues. The configuration of the proposed plan as shown in Figure 3, includes the installation of two shore parallel, rock breakwaters, with the intention of slowing erosion and retaining the newly placed sand. The primary purpose of the rock breakwaters will help stabilize a new sand fill to protect the small upland bluff in a more permanent configuration, one which will provide a wider beach in the form of small pocket beaches and stable slope up to the bluff elevations which can be vegetated to reduce wind-blown sand. A total of 9,259 cubic yards of clean, compatible, beach sand will be placed within the northernmost 400-500 feet at Magnolia Beach Park. The rock material and configuration for the breakwaters will be selected based on a coastal engineering analysis of the site conditions and using headland pocket beach principles. There will be significant public outreach needs concerning the aesthetics of the project as well as significant coordination with resource agencies in the permit application and evaluation process. The City of Fairhope will be contributing its own funds to the project to provide for post-completion monitoring to track project performance. The Comprehensive Conservation & Management Plan (CCMP) for Alabama’s Estuaries & Coast 2019-2023 seeks to improve ecosystem resilience through protection, restoration, and conservation of beaches, bays, and backwaters. The sand nourishment, addition of shoreline structures, and vegetation will also help reduce maintenance and reinforce a beach susceptible to erosion. In addition, Section 309(a)(3) of the Alabama Coastal Area Management Program (ACAMP) seeks to attain increased opportunities for public access to coastal areas of recreational, historical, aesthetic, ecological, or cultural value. This project will enhance public access and increase public Page 2 of 6 Page 186 of 216 GOMESA GRANT AGREEMENT G-CFMB/23/CF Page 3 of 6 Rev. 11/1/2023 outdoor recreational opportunities along the eastern shore of Mobile Bay. An essential function of this stabilization project will provide coastal protection, coastal restoration, and hurricane protection along the eastern shore. Project Duration: This project is expected to take approximately thirty-three (33) months from the execution of the Agreement. Project Costs: Funding will be provided to the Grantee as two (2) installments. Grantee hereby acknowledges and agrees that the first installment of GOMESA funding (utilized for Permitting, Public Outreach, and Engineering & Design) was previously fully disbursed pursuant to the Original Agreement. The second and final installment will be disbursed following submission of an invoice that includes (1) satisfactory evidence that Grantee is in compliance with insurance requirements set forth in Paragraph 20 of the Agreement; (2) satisfactory verification that construction completion of project components can be achieved through available funding; and (3) satisfactory verification that all previously disbursed funds have been and will be used for Allowable Costs. Anticipated Costs: Installment Category Estimated Cost 1 Permitting, Public Outreach, and Engineering & Design $120,000.00 2 Construction Costs Associated with Breakwaters and Beach Fill $543,652.00 Total GOMESA Funding Not to Exceed $663,652.00 Post-Completion Project Monitoring (Contributed by City of Fairhope) $80,000.00 Estimated Total Project Cost $743,652.00 Page 3 of 6 Page 187 of 216 GOMESA GRANT AGREEMENT G-CFMB/23/CF Page 4 of 6 Rev. 11/1/2023 Category line items above are general descriptions of the type of activities anticipated to be necessary in order to achieve project completion. These categories may include itemized personnel time and/or contract services associated with project activities. In addition, the final costs of project activities may vary from the individual line-item estimates set forth above. However, funding shall in no event exceed the total amount of approved funding for Allowable Costs as set forth pursuant to the Grant Agreement. Grantee agrees and acknowledges that GOMESA funds cannot serve as a non-federal match for any other federal grant program. Nexus to Authorized Use: This project meets the criteria set forth in authorized uses: (a) Projects and activities for the purposes of coastal protection, including conservation, coastal restoration, hurricane protection, and infrastructure directly affected by coastal wetland losses and (c) Implementation of a federally approved marine, coastal, or comprehensive conservation management plan (d) Mitigation of the impact of outer Continental Shelf activities through the funding of onshore infrastructure projects. ************************************************************************************************* Submitted and Approved By: ______________________________________ Sherry Sullivan, Mayor City of Fairhope Page 4 of 6 Page 188 of 216 GOMESA GRANT AGREEMENT G-CFMB/23/CF Page 5 of 6 Rev. 11/1/2023 Figure 1: Magnolia Beach Project Location Figure 2: Magnolia Beach Erosion South of Pier Street Boat Launch Page 5 of 6 Page 189 of 216 GOMESA GRANT AGREEMENT G-CFMB/23/CF Page 6 of 6 Rev. 11/1/2023 Figure 3: Proposed Project Layout Page 6 of 6 Page 190 of 216 Page 191 of 216 RESOLUTION NO. 5008-24 AUTHORIZING THE EXECUTION OF A GOMESA GRANT AGREEMENT WITH THE ALABAMA DEPARTMENT OF CONSERVATION AND NATURAL RESOURCES FOR THE MAGNOLIA BEACH SHORELINE RESTORATION WHEREAS, the City of Fairhope was recently awarded a Gul f of Mexico Energy Security Act of 2006 (GOMESA) Grant (No . G-CFMB /23 /CF) w ith the Agreement by and between the State of Alabama Department of Conservation and Natural Resources (ADCNR) for the Magnolia B eac h Shoreline Restoration; and WHEREAS , the total estima ted project cost is $700 ,000.00 , of which the grant amount is a not-to -exceed amount of $620,000 .00 to allow sa ti sfacto1y comp letion of a ll Project Services following th e execution of this Agreement; and WHEREAS, the City of Fairhope wa1n nt s and represents that it w ill use the GOMESA funds provided und er this Agreement in accordance wi th approved GOMESA and consistent w ith a ll applicable stated and federal laws ; and WHEREAS, Ci ty Staff will provide oversight of the project which sha ll begin on the date of the Mayor's signature and end in approximate ly 24 mont hs; BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that City Council authorizes acceptance of the GOMESA Grant award from ADCNR and autho1izes the Mayor to sign the Grant Agreement and other grant related documents on behalf of the City; DULY ADOPTED THIS 6TH DA Corey Martin, Counci l President Page 192 of 216 RESOLUTION NO. 5111-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA , as follows : [ 1] That Mayor Sherry Sullivan is hereby authorized to execute a contract with Goodwyn Mills Cawood for Professional Engineering Services for (RFQ PS24-020) a Gulf of Mexico Energy Security Act (GO MESA) Grant Funded Capital Improvement Project -Magnolia Beach Restoration and Stabilization Project within the existing City Park with a not-to-exceed amount of $120 000.00 . Corey Martin , Council President Attest: ~~ City Clerk Page 193 of 216 Suzanne Doughty From: Suzanne Doughty Sent: To: Wednesday, June 10, 2026 11 :32 AM Suzanne Doughty Subject: FW: City of Fairhope Magnolia Beach -CFMB -23-CF -Budget Amendment and Extension Request From: Kolb, Jeremiah <jeremiah.kolb@dcnr.alabama.gov > Sent: Monday, June 8, 2026 10:40 AM To: Nicole Love <nicole.love@fairhopeal.gov > Subject: RE : City of Fairhope Magnolia Beach -CFMB -23-CF -Budget Amendment and Extension Request Hi Nicole , The request for the extension and additional funds was approved. We'll work on getting the amendment drafted and sent out as soon as possible. R eg ard s, J eremiah Kolb Phon e -251.621.1909 From: Nicole Love <nicole.love@fairhopeal.gov > Sent: Friday, June 5, 2026 4:06 PM To: Kolb, Jeremiah <jeremiah.kolb@dcnr.alabama.gov > Subject: City of Fairhope Magnolia Beach -CFMB-23 -CF -Budget Amendment and Extension Request Happy Friday Jeremiah! Please find attached the budget amendment request and associated explanation for your review. We apprec iate you and ADCNR taking the time to review our request for increased budget . Please feel free to call or email with any questions. Hope you have a great weekend, Nicole Grants Coordinator City of Fairhope, Treasury Di l l v f • Office: 251-517-5011 x134 1 Page 194 of 216 .. •: . •• ••• Project Central ~ Search •• ~ C -... • 0 iili Ill Rf"~~rr Re:-e 'e. E:.-.ce Proi•c: ;..r.:t- ~ E PC'! /.as•e,r Project: 2023PWI0 1 8 (MAGNOLIA BEACH GOMESA) Budget Method : life to Date EXPENSES FUNDING MILESTONES WARNINGS Hide Tree Project -2023PW1018: MAGNOLIA BEACH GOMES Year to Ufe to TOTALS INVOICES CONTRACTS PU Proi ect Segment /String Date Date ► 2023PWI018 $0 .00 $0 .00 Project Segment/String Totals MAGNOLIA BEACH GOMESA Year to Date life to Date Original Budget $528,268 .00 $528,268 .00 0. * Net Transfers $0 .00 $0 .00 49~•712 •0(-t Revised Budget $528,268 .00 $528,268 .00 43•652•00+ 002 538•364•0l* I Actuals Paid $0 .00 $0 .00 Pending Invoices $0 .00 $0 .00 O•* Encumbrances $523 ,612 .00 $523,612 .00 SOY Encumbrances $0 .00 N/A 528•268•('(1+ 43•E52•C'r+ Req uis it ions $0 .00 $0 .00 L-,fiC6•C - 0 0 1 Inception to SOY $0.00 N /A 567,;fl•C'C* Ava ilable Budget $4,656.00 $4,656 .00 0 . * 538•36Lr•C(J+ 28•900•00+ 002 567•'26L•P!ll: Page 195 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-962 FROM: Ben Patterson, Electric Superintendent SUBJECT: The Superintendent of the Electric Department, Ben Patterson, is requesting to find a qualified firm to provide professional services for the Joint Use Attachment Survey and GIS Entry for the Electric Department. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: To approve the selection of Gridco, Inc. by the evaluation team for RFQ PS26-024 Professional Services for the Joint Use Attachment Survey and GIS Entry for the Electric Department and authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. BACKGROUND INFORMATION: A Request for Qualifications was issued on April 8, 2026, posted to the City of Fairhope’s website, and advertised in Gulf Coast Media for three (3) weeks. Ten (10) responsive proposals were received at the bid opening on May 7, 2026 at 2:00 p.m. The proposals were evaluated by five (5) City of Fairhope staff (see attached Evaluation Score Sheet). The recommendation by the Superintendent of the Electric Department and the evaluation team is to hire Gridco, Inc. for this project. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 003-50290 Electric - Professional Services TBD TBD GRANT: N/A LEGAL IMPACT: Page 196 of 216 N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 197 of 216 RESOLUTION NO. ________ , as follows: [1] That the City Council approves the selection by the Evaluation Team for Professional Services for (RFQ PS26-024) for the Joint Use Attachment Survey and GIS Entry for the City Electric Department to Gridco, Inc.; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 29TH DAY OF JUNE, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC Assistant City Clerk Page 198 of 216 Page 199 of 216 Page 200 of 216 Page 201 of 216 Page 202 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-969 FROM: Ben Patterson, Electric Superintendent Kim Creech, City Treasurer SUBJECT: The Superintendent of Electric Department, Ben Patterson, and the City Treasurer, Kim Creech, have requested to hire a company that specializes in providing an Emergency Operations Center (Tent City), in the event that the City has a disaster requiring this service. AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: To approve the award of Bid No. 26-032 Disaster Relief Services - Tent City 2026 to Persons Services Corp.; the cost of this contract will be determined if it is activated at the time of a disaster. BACKGROUND INFORMATION: A service bid was issued on MArch 30, 2026, posted to the City of Fairhope's website, and published in three (3) statewide newspapers and Gulf Coast Media. Three (3) responsive bids were received at the bid opening on May 5, 2026 at 2:00 p.m. The three (3) responsive proposals were evaluated by five (5) City of Fairhope staff (see attached Evaluation Score Sheet). The recommendation by the evaluation team is to hire Persons Services Corp. The cost of this contract will be determined if it is activated at the time of a disaster. The unit costs for this firm are included in the attached proposal. Pricing was only one component of the evaluation criteria. The bid package is located in the Purchasing Office. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget Various - Disaster Accts TBD Page 203 of 216 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 204 of 216 RESOLUTION NO. ________ , as follows: [1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 26-032) Disaster Relief Services – Tent City 2026 for the Electric and Treasury Departments at 555 South Section Street, City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Please see attached Bid Tabulation for Disaster Relief Services – Tent City 2026 [3] After evaluating the bids with required specifications, Persons Services Corp. is now awarded (Bid No. 26-032) for Disaster Relief Services – Tent City 2026; the cost of this contract will be determined if it is activated at the time of a disaster. DULY ADOPTED THIS 29TH DAY OF JUNE, 2026 _____________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 205 of 216 Page 206 of 216 Page 207 of 216 555 S Section Street / Fairhope, Alabama 36532 251.928.8003 (p) / www.FairhopeAL.gov COF-PUR-003 091321 CITY OF FAIRHOPE PURCHASING DEPARTMENT PROJECT REQUEST FORM Notes: Page 208 of 216 PRF - RFP Disaster Relief Tent City Final Audit Report 2025-07-14 Created:2025-07-08 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAA8ReNss7Au4jCYWgUd-IH410Z-RSifWvR "PRF - RFP Disaster Relief Tent City" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2025-07-08 - 4:43:24 PM GMT Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2025-07-08 - 4:43:47 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2025-07-08 - 4:44:24 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2025-07-08 - 4:45:22 PM GMT - Time Source: server Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2025-07-08 - 4:45:29 PM GMT Email viewed by Kimberly Creech (kimberly.creech@fairhopeal.gov) 2025-07-09 - 10:14:50 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2025-07-11 - 9:32:13 PM GMT - Time Source: server Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2025-07-11 - 9:32:15 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2025-07-14 - 1:59:49 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2025-07-14 - 2:02:43 PM GMT - Time Source: server Agreement completed. 2025-07-14 - 2:02:43 PM GMT Page 209 of 216 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-974 FROM: Sherry Sullivan, Mayor SUBJECT: Appointment — Board of Adjustment and Appeals AGENDA DATE: June 29, 2026 RECOMMENDED ACTION: Appointment of Andrew Belcher to the Board of Adjustments & Appeals to fill the member vacancy for the remaining term until October 21, 2026. BACKGROUND INFORMATION: Andrew Belcher application and resume are attached for the Board of Adjustment and Appeals. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 210 of 216 3-Year Term APPOINTMENTS . Appoint Andrew Belcher to fill the vacancy of Bryan Flowers on the Board of Adjustments and Appeals and complete term until October 21, 2026. REAPPOINTMENTS . Page 211 of 216 APPLICATION FOR APPOINTMENT TO A CITY BOARD OR COMMITTEE City Council seeks to have diversity in making appointment to boards and committees. It is the policy of the City Council to make appointments based on the needs of the City as well as the interests and qualifications of each applicant. In accordance with the Code of Alabama, all applicants must be qualified electors and taxpayers in the City, excluding the Planning Commission. All applications filed with the City Clerk will be public record. First Name: Andrew Last Name: Belcher Mobile Phone Number 2517514668 Phone Number: E-mail:* andrewblchr@gmail.com Home Address * Street Address 409 Rosa Ave Address Line 2 City Fairhope State/Province/Region AL Postal/Zip Code 36532 Country USA Business Address Street Address Address Line 2 City State/Province/Region Postal/Zip Code Country Name of Board or Committee:* Board of Adjustments & Appeals Education Background * Bachelors of Science, RN, Professional Licenses and/or Associations * Registered Nurse (AL# 1-080923) Professional Experience * Page 212 of 216 I have spent a 30+ year civilian (Healthcare and Business) and military (Leadership) career acquiring and sharpening skills with an emphasis on the following: Team Development and Leadership, Driving Organizational Culture, Building Sustainable Processes and Practices, Cross-Functional Alignment and Partnerships, Streamlining Deliverables Execution and Increasing Efficiency and Effectiveness Civic Interests and/or Service Memberships * Interested in any committee, board or function that would benefit from a fresh perspective. How do your qualifications best serve the needs of the community?* I have been an Air Force Reservist and leader, spanning 5 decades. That experience has been invaluable in shaping my view of community service for the greater good, over self. I feel I have an external perspective that would afford me the ability to assess situations void of undue/external influences and for the benefit of the local community. Resume You may attach a resume with this application. [PDF Only} Andrew Belcher CV_Jun2025_Final.pdf 252KB Signature Page 213 of 216 Curriculum Vitae – Belcher, Andrew Page 1 of 3 Andrew B. Belcher andrewblchr@gmail.com Mobile: (251) 751-4668 Field-Based: 409 Rosa Avenue Fairhope, Alabama 36532 Areas of Interest • Team Development and Leadership • Driving Organizational Culture • Building Sustainable Processes and Practices • Cross-Functional Alignment and Partnership • Streamlining Deliverables Execution • Increasing Efficiency and Effectiveness Clinical Research Experience Nov 2009 – Current AbbVie, North Chicago, IL (Field-Based in Alabama) Senior Clinical Operations Manager (July 2019 – Current) Clinical Operations Manager (Mar 2013 – July 2019) Senior Clinical Research Associate (Nov 2009 – Mar 2013) • Accountable for all activities of site-related clinical trial execution of assigned studies and monitors involved in start-up, conduct and close-out • Oversee and provide guidance on site evaluation/selection, contracts/budget negotiation, regulatory submissions startup, issue management, relationship management, monitoring, and site closure • Manage country-level deliverables throughout course of trial as CCOM delegated POC for Eye Care clinical trials, including significant experience with Oncology, Immunology and varied other therapeutic area(s) accelerated/prioritized studies • Ensure audit/inspection readiness of assigned sites and advise on pre- inspection activities for Good Clinical Practice (GCP) requirements • Prepare and follow-up on site/system regulatory or internal inspections, CAPA preparation and implementation • Accountable for resource management for assigned team and onboarding processes of new team members • Responsible for the acquisition and retention, performance management as well as growth and development of talent • Contributor to multiple global and local workstreams/initiatives • Provide guidance and support to new Clinical Operations Managers as a mentor Mar 2008 – Current United States Air Force Reserve Command, Dobbins ARB, GA Lieutenant Colonel • Interim Commander: 94th Aeromedical Staging Squadron (ASTS) Sep 2023- Apr2024, Apr2025-Present • Chief Nurse: 94th Aeromedical Staging Squadron (ASTS) Lead team of 65 health care specialists (MD, DO, DMD, Nurses, Medics and Administrators) responsible for the worldwide medical readiness of the 94th Air Wing as well as the individual medical and deployment readiness of the 94th ASTS members. Page 214 of 216 Curriculum Vitae – Belcher, Andrew Page 2 of 3 United States Air Force Reserve Command, Dobbins ARB, GA (Continued) • Planned and executed Nursing Service (NS) operations, ensuring competency for all NS personnel assigned. Served on the Medical Executive Committee with the authority, accountability, and responsibility for NS functional area. • Coordinated with and made recommendations to staff agencies concerning nursing policies, plans and programs. Supported cross-functional collaboration to improve patient care delivery while maintaining functional oversight of all 46Ns (Nurses)/4Ns (Medics). • Member: Commander’s Executive Staff • Deployed (Oct 2018 – Apr 2019) Bagram, Afghanistan. OPERATION: Freedom’s Sentinel. Served as In-Patient Flight Commander, Craig Joint Theater Hospital, BAF • Led 59-member team of Nurses, Medics, Hospitalists, Respiratory Therapists and Patient Aeromedical Evacuation Cell 2007 – 2008 Pensacola State College, Dept of Nursing, Pensacola, FL Adjunct Clinical Instructor • Provided clinical instruction, guidance and mentoring for students enrolled in the registered nurse program • Facilitated educational opportunities for Adult Health and Acute Care registered nurse clinical students • Served as liaison between the college and various regional healthcare facilities to schedule the most comprehensive clinical experiences for the registered nurse student to fulfill their clinical day requirements 1997 – 2006 Discovery Alliance, Mobile, AL President/COO/Site Director/Clinical Research Coordinator • Responsible for clinical trial site preparation, including the planning, assembling and instruction of the trial team, assessing protocol feasibility, budget evaluation and negotiation, development, and evaluation of patient information for recruitment • Managed regulatory and ethical submissions/procedures and communication with relevant authorities • Executed clinical trials from initiation through close-out and archiving • Responsible for the close-out of the clinical trial and if applicable, audit preparation • As a site director, coordinated all elements of clinical trials from study start-up to close-out Relevant Training • Squadron Officers School (Professional Military Leadership Education). Air University, Maxwell AFB, AL, December 2010 Page 215 of 216 Curriculum Vitae – Belcher, Andrew Page 3 of 3 • Immunization Leaders Course, Military Vaccine Organization, Camp Pendleton, California, September 2009 • Core Oncology Training, Kforce Clinical Research, March 2009 • Reserve Commissioned Officer Training, Officer Training School, Maxwell AFB, Alabama, December 2008 • “An Extensive Training Session from the US Food and Drug Administration on the Federal Regulations Governing the Conduct of Clinical Trials”, United States FDA, Rockville, Maryland, October 2000 • CRA the Pfizer Way, Certified Pfizer Clinical Research Associate, March 2008 • CRA Training: The Role of the Clinical Trial Monitor, Synergos, Inc, Houston, Texas, January 1999 • Certified Clinical Research Coordinator, Certified by Association of Clinical Research Professionals, 1998 Publications O’Donnell JT, Allen LV, Anderson PD, Belcher AB, Branch BK, Cohen H, Dodd A, Edwards SA, Gottrich RW, ImOberstig A, Iyer P, Klotz RS, Middlekoop T, Molzon JA, Najib J, Nesbitt L, Restaino JM, Robinson LS, Salemi J, Sheller SA, Stehlin D, Tislow JD, Trinque R, Vogenberg FR, Zlotnick S, Drug Injury: Liability, Analysis and Prevention (Copyright 2001 – Lawyers & Judges Publishing Company, Inc) Education May 1996 University of South Alabama, Mobile, AL BSN Page 216 of 216