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HomeMy WebLinkAbout06-08-2026 City Council Meeting Agenda Packet CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, June 8, 2026 - 6:00 PM City Council Chambers Council Members Jack Burrell Joshua Gammon Jimmy Conyers Jay Robinson Andrea Booth Invocation and Pledge of Allegiance and Repealing and Replacing Ordinance No. 1745 Article III, Water, Replacing Section 21- and Repealing and Replacing Ordinance No. 1746 Article IV, Sewer, Replacing Section 21- Realty Company, LLC Land Transfer with Kopesky & Britt, LLC with a cost not-to for Professional Engineering Services for (RFQ PS26- Drainage Improvements - Page 1 of 97 City Council Regular Meeting June 8, 2026 Page - 2 - 11. Resolution - To award (Bid No. 26-037-2026-PWD-008) to HCL Contracting, LLC for City-Wide Road Repair, Resurfacing & Striping Project with a bid proposal not truck that is on Sourcewell (Contract #110223- Company and therefore does not have to be let out for bid. The total amount not-to exceed $221,950. for a Durham Primary Metering Cabinet to Gresco for a not-to- PS26- with Pyro Productions Inc. with an additional not-to- and authorizes contract total is not-to- Fireworks Finale; $20,00 Regular Meetings of the City Council shall be held on the 2nd and 4th Monday of each month immediately following the 4:30 p.m. Work Session unless prescheduled and announced otherwise. Next Regular City Council Meeting, Monday, June 22, 2026, 6:00 p.m. Fairhope Municipal Complex Council Chambers 161 North Section Street Page 2 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-299 FROM: Lisa Hanks, City Clerk SUBJECT: Minutes of May 26, 2026 Regular City Council Meeting and minutes of May 26, 2026 Work Session. AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: Approve minutes of May 26, 2026 Regular City Council Meeting and minutes of May 26, 2026 Work Session. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 3 of 97 STATE OF ALABAMA )( : COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Tuesday, 26 May 2026. Present were Council President Jimmy Conyers, Councilmembers: Jack Burrell, Joshua Gammon, Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. The City Council took a 10 minute break before the City Council meeting. There being a quorum present, Council President Conyers called the meeting to order at 6:15 p.m. The invocation was given by Mayor Roy Dobbs, former Alabama League of Municipalities’ President, and member of Fairhope Avenue Baptist Church; and the Pledge of Allegiance was recited. Councilmember Burrell moved to approve minutes of the May 11, 2026, regular meeting; and minutes of the May 11, 2026, work session. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Mayor Sullivan addressed the City Council and said last week was Public Works Week and we celebrated with a cookout for all employees. She thanked the employees for what they do for the City. Chief Stephanie Hollinghead addressed the City Council and recognized the following Officers with their promotions: Damian Rehorn promoted to Lieutenant Logan Duplechain promoted to Sergeant Dalton Bellamy promoted to Corporal Joseph “Joey” Seay promoted to Corporal Chief Hollinghead recognized family of these officers; and thanked the City Council and Mayor for their support and allowing her the opportunity to do these promotions. Councilmembers Burrell and Gammon did not have any Committees prior to the meeting. Councilmember Robinson gave an update on the Recreation Board and said their will be a Franchise Agreement on the next City Council Agenda. Councilmember Booth announced the Movie Mondays at the Library and the Children Reading Program. She mentioned going to the American Legion on Memorial Day with Mayor Sullivan and her father Joe Faust. Page 4 of 97 26 May 2026 Council President Conyers commented on Memorial Day and recognized all veterans who served or are serving our Country. Planning Director Hunter Simmons addressed the City Council to explain the Site Plan Review of property owned by FST Encounter Development, LLC for Site Plan Approval of Foosackly's Fairhope on property zoned B-2 General Business District. The property is located on the east side of State Highway 181, north of State Highway 104, Fairhope, Alabama; and is 1.52+ acres. Councilmember Burrell moved to approve the Site Plan property owned by FST Encounter Development, LLC listed above. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Fairhope Civic Center Drop Ceiling Replacement Project to RE Johnson General Contractors, LLC, for a not-to- exceed project cost of $66,124.50; and authorizes the Treasurer to transfer $6,124.50 from the Civic Center painting and drywall repairs project. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out . Seconded by Councilmember Booth, motion passed unanimously by voice vote. RESOLUTION NO. 5829-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Fairhope Civic Center Drop Ceiling Replacement Project to RE Johnson General Contractors, LLC, for a not-to-exceed project cost of $66,124.50. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. DULY ADOPTED ON THIS 26TH DAY OF MAY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 5 of 97 26 May 2026 Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the award of the Request for Quotes for Delivery, Set-Up, and Service for an accessible portable restroom trailer for the Nix Center to Baldwin Portable Toilets and Septic for a cost of $11,925.00 plus $250.00 per additional pump outs. The City also approves 50% payment upon delivery; and authorizes the Treasurer to transfer $11,925.00 in FY26 Budget from Adult Recreation - Capital Improvements to Nix Center Maintenance. Seconded by Councilmember Booth, motion passed unanimously by voice vote. RESOLUTION NO. 5830-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the award of the Request for Quotes for Delivery, Set-Up, and Service for an accessible portable restroom trailer for the Nix Center to Baldwin Portable Toilets and Septic for a cost of $11,925.00 plus $250.00 per additional pump outs. The City also approves 50% payment upon delivery; and authorizes the Treasurer to transfer $11,925.00 in FY26 Budget from Adult Rec – Capital Improvements to Nix Center Maintenance. DULY ADOPTED ON THIS 26TH DAY OF MAY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-038-2026-COM-001) to Coastal Contractors and Renovations, LLC. for Nix Center Restrooms Renovation with a bid proposal not-to-exceed $139,850.00. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Page 6 of 97 26 May 2026 RESOLUTION NO. 5831-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 26-038-2026-COM-001) for Nix Center Restrooms Renovation for the Engineering and Community Affairs Departments at 555 South Section Street, City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Please see attached Bid Tabulation for Nix Center Restrooms Renovation [3] After evaluating the bids with required specifications, Coastal Contractors and Renovations, LLC is now awarded (Bid No. 26-038-2026-COM-001) for Nix Center Restrooms Renovation for a not-to-exceed amount of $139,850.00. DULY ADOPTED THIS 26TH DAY OF MAY, 2026 _____________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk * * * Page 7 of 97 26 May 2026 Page 8 of 97 26 May 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 26-003-2023-PWI-019) Fairhope Pool Rehabilitation with a not-to-exceed cost of $37,086.00; and to award Change Order No. 1 to Bienville Construction Services. The new contract total will not-to-exceed $1,237,086.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5832-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 26-003-2023-PWI-019) Fairhope Pool Rehabilitation with a not-to- exceed cost of $37,086.00; and to award Change Order No. 1 to Bienville Construction Services. The new contract total will not-to-exceed $1,237,086.00. ADOPTED ON THIS 26TH DAY OF MAY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement and installation of playground equipment for the Fairhope Boys & Girls Club that is on Sourcewell (Contract #101625-LSI) with Recreational Concepts; and therefore, does not have to be let out for bid. The total amount not-to-exceed $61,879.09. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Page 9 of 97 26 May 2026 RESOLUTION NO. 5833-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement and installation of playground equipment for the Fairhope Boys & Girls Club that is on Sourcewell (Contract #101625-LSI) with Recreational Concepts; and therefore, does not have to be let out for bid. The total amount not-to- exceed $61,879.09. ADOPTED ON THIS 26TH DAY OF MAY, 2026 ____________________________ James Reid Conyers, Jr. Council President Attest: ____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of a Playmate Ace Ball Machine for the Mike Ford Tennis Center at Stimpson Park to 10-S Tennis Supply & Dinkshot Pickleball for a not-to-exceed cost of $5,195.00 plus shipping; and authorizes the Treasurer to transfer $5,195.00 from Tennis Expense to Capital Purchase. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. RESOLUTION NO. 5834-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of a Playmate Ace Ball Machine for the Mike Ford Tennis Center at Stimpson Park to 10-S Tennis Supply & Dinkshot Pickleball for a not- to-exceed cost of $5,195.00 plus shipping; and authorizes the Treasurer to transfer $5,195.00 from Tennis Expense to Capital Purchase. ADOPTED ON THIS 26TH DAY OF MAY, 2026 ____________________________ James Reid Conyers, Jr. Council President Attest: ____________________________ Lisa A. Hanks, MMC City Clerk Page 10 of 97 26 May 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a contract with Magnolia River Services, Inc. for Professional Engineering Services for (RFQ PS25-002) for Natural Gas Engineering Consulting Services - Natural Gas System Leak-Prone Piping Restoration Project (Cast Iron Replacement - Phase III) with a not-to-exceed contract amount of $582,065.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5835-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute a contract with Magnolia River Services, Inc. for Professional Engineering Services for (RFQ PS25 - 002) for Natural Gas Engineering Consulting Services – Natural Gas System Leak- Prone Piping Restoration Project (Cast Iron Replacement – Phase III) with a not-to- exceed contract amount of $582,065.00. DULY ADOPTED THIS 26TH DAY OF MAY, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of Palo Alto Firewall that is on Omnia Partners/NCPA (Contract #01- 137) with Clear Winds Technologies and therefore does not have to be let out to bid. The total amount not-to-exceed $64,679.70; and authorizes the Treasurer to transfer $64,679.70 from Capital Improvements to Capital Purchases & Equipment in the FY26 Budget. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Page 11 of 97 26 May 2026 RESOLUTION NO. 5836-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the procurement of Palo Alto Firewall that is on Omnia Partners/NCPA (Contract #01-137) with Clear Winds Technologies and therefore does not have to be let out to bid. The total amount not-to-exceed $64,679.70; and authorizes the Treasurer to transfer $64,679.70 from Capital Improvements to Capital Purchases & Equipment in the FY26 Budget. ADOPTED ON THIS 26TH DAY OF MAY, 2026 _________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk The following individual spoke during Public Participation for Non-Agenda Items: 1) Rebecca Titford, 553 Marsim Drive, addressed the City Council regarding Mobile Baykeeper, Inc. vs. Alabama Power Company environmental lawsuit. She said the federal appeals court has revived the lawsuit challenging Alabama Power’s plan to close the coal ash point at Barry Steam Plant. Ms. Titford announced special screenings of “Sallie’s Ashes” in June 2026. A documentary about three women: Sallie Smith, Diane Thomas, and Savan Wilson who try to force the plant to move the ash to safer ground. Councilmember Booth asked Water and Wastewater Superintendent Daryl Morefield and Public Works Director John Thomas to come forward. Councilmember Booth asked Mr. Morefield what someone would do if there was colored water coming though their pipes. Mr. Morefield said they should flush their outside lines until they clear. He said a main break, water line break, etc. could cause this discoloration; and they are on-call 24/7. Page 12 of 97 26 May 2026 Councilmember Booth asked Mr. Thomas why the sprinklers are the newly renovated South Park going everywhere; and said she got wet when walking. Mr. Thomas explained they are still working on the bugs in the system and trying to find all of the sprinkler heads. Councilmember Robinson moved to adjourn the meeting. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:58 p.m. James Reid Conyers, Jr., Council President ________________________________ Lisa A. Hanks, MMC City Clerk Page 13 of 97 STATE OF ALABAMA ) ( : COUNTY OF BALDWIN ) ( The City Council met in a Work Session at 4:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Tuesday, 26 May 2026. Present were Council President Jimmy Conyers, Councilmembers: Jack Burrell, Joshua Gammon, Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Council President Conyers called the meeting to order at 4:00 p.m. The following topics were discussed: • The first item on the Agenda was A Salute to America at OWA by Joe Dean and Robin Page. Mr. Dean wrote, directed, and produced this show which will be a musical history tour from 1776 to Afghanistan. He said it will celebrate all six branches of the military and their families. Mr. Dean invited the Councilmembers and the Mayor to attend a performance; and asked them to get the word out for this show. He said this is in honor of all veterans and America 250. Performances will be held on July 2, 2026, July 3, 2026, and July 4, 2026. • The Presentation of the New Police Precinct at Quail Creek was next on the Agenda. City Engineer Richard Johnson addressed the City Council briefly walked them through the floor plans. He said this will be a steel building with craftsman style elevation. Mr. Johnson said there is a proposed new road to Windmill Road. It was mentioned that this project could be funded 100 percent by Impact Fees. The City Council questioned the completion date and access to the bathrooms. (A copy of the floor plans are on file in the City Clerk’s office) • The next Agenda Item was the Discussion of System Development Charges (“SDC’s) and Territory; and Ordinance about Units per Acre. Mayor Sullivan gave the background on the System Development Charges; and said Utility Engineer Noel Berry would be going over some changes on the proposed ordinances. Mr. Berry said these are based on the size of the water line. Mayor Sullivan commented that “Growth pays for Growth” and are established to recover cost relating to capital needs for capacity, treatment, and transmission systems. Attorney Chris Williams explained the process; and stated, “these are not Impact Fees.” He said these are System Development Charges for Water and Sewer. Council President Conyers said this is a big jump, but we are not capturing costs now. Mayor Sullivan replied that we are doing incremental increases. She said we are trying to do services most economically. Mayor Sullivan mentioned the “Proposed Sewer Territory Map” and asked them to look it over. Councilmember Gammon asked about a grace period and the differences in rates now compared to the ones proposed. Councilmember Burrell thanked everyone who worked on this. Page 14 of 97 Tuesday, 26 May 2026 Page -2- • Planning Director Hunter Simmons and the Discussion of Zoning Amendments was next on the Agenda; and he presented “Zoning Ordinance Amendments: Case No. ZC 25.07.” He mentioned that a public hearing would be held on July 13, 2026 and that there will be separate ordinances for the amendments. He briefly went over Mixed-Use Development, Planned Unit Developments (PUDs), and Impervious Surfaces. Mr. Simmons said the pause on the MOPs will expire on July 17, 2026. Council President Conyers asked if a 30 day extension would be enough. Mr. Williams explained the need for separation of each item. The consensus of the City Council was to extend the pause on the MOPs for 30 days. Mr. Simmons briefly explained other Cities impervious surface comparisons; and said there was no changes in the Zoning Ordinance since August. Planned Unit Developments were discussed next; and Mr. Simmons said the last meeting we agreed over 10 acres there should be at least on commercial unit. He explained the reasons this may not work for all PUDs by trying to put one application for all. Mayor Sullivan brought up Highway 181 and County Road 13 being more residential. She said based on the Comprehensive Plan Highway 181 was to be more commercial. Councilmember Gammon said this is an intense process and may not pass the City Council. Both Councilmembers Burrell and Gammon agreed if the property is zoned residential keep it residential not a PUD. Councilmember Robinson commented that a PUD is a creative way to fit that no other way exists. He asked what benefit County Road 13 would be for a PUD. Mr. Simmons setbacks, trees, greenspace, etc.; and mentioned Hill Top Subdivision won awards for their creative setbacks and use of low impact developments. Councilmember Robinson said a commercial node must have a commercial unit. He said there is no cookie cutter for all PUDs. Councilmember Robinson said if it fits “Community Structure” so good but if not, the City Council can say “no.” The consensus of the City Council was three units per acre; and no commercial at this time. There being no further business to come before the City Council, the meeting was duly adjourned at 6:05 p.m. ______________________________ James Reid Conyers, Jr. Council President _______________________________ Lisa A. Hanks, MMC City Clerk Page 15 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-950 FROM: Pat White, Parks and Recreation Director SUBJECT: An Application from Mary Lee Matzenger for a Franchise Agreement for Teaching Tennis Lessons at the Mike Ford Tennis Center. AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: That the City Council decides on approval of an Application from Mary Lee Matzenger for a Franchise Agreement for Teaching Tennis Lessons at the Mike Ford Tennis Center. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 16 of 97 ORDINANCE NO. ____ BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION 1. The City of Fairhope, Alabama, having received an application from Mary Lee Matzenger for a franchise agreement to Teach Tennis Lessons, at the following location described: Mike Ford Tennis Center at Stimpson Park, 600 Morphy Avenue, Fairhope, Alabama and it is to be in the best interest of the public and the City of Fairhope, Alabama, to grant a franchise to Mary Lee Matzenger under the terms and conditions of the franchise agreement attached hereto as “Exhibit A” including the fees that shall be paid to the City with respect to same. SECTION 2. Pursuant to the authority granted by Section 11-40-1 and 11-43-62 of the Code of Alabama of 1975, the Mayor of the City of Fairhope, Alabama, is hereby directed to execute said franchise agreement in the name of the City of Fairhope, Alabama. SECTION 3. The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 4. This ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS 8TH DAY OF JUNE, 2026 __________________________________ James Reid Conyers, Jr. Council President ATTEST: ________________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS 8TH DAY OF JUNE, 2026 __________________________________ Sherry Sullivan, Mayor Page 17 of 97 Page 18 of 97 Page 19 of 97 Page 20 of 97 Page 21 of 97 Page 22 of 97 Page 23 of 97 Page 24 of 97 Page 25 of 97 Page 26 of 97 Page 27 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-942 FROM: Noel Berry, Utilities Engineer Daryl Morefield, Water Superintendent Sherry Sullivan, Mayor SUBJECT: An Ordinance Amending Ordinance No. 953 and Ordinance No. 1658; and Repealing and Replacing Ordinance No. 1745; and Amending Chapter 21, Article III, Water, Replacing Section 21-32 Connection Fees and Expenses, Fairhope Code of Ordinances. AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: That the City Council adopt an Ordinance Amending Ordinance No. 953 and Ordinance No. 1658; and Repealing and Replacing Ordinance No. 1745; and Amending Chapter 21, Article III, Water, Replacing Section 21-32 Connection Fees and Expenses, Fairhope Code of Ordinances. BACKGROUND INFORMATION: WHEREAS, the City of Fairhope has established system development charges for connection to the water system of Fairhope Public Utilities; and WHEREAS, in 2025, the City engaged Jackson Thornton, certified public accountants and consultants, to analyze the costs for expansion of treatment capacity for the water system of Fairhope Public Utilities and to make recommendations for an update to the system development charges based on the cost of expanded infrastructure necessary to address additional capacity needs; and WHEREAS, it is necessary for new development users of the water system to share in the cost of the expansion of treatment capacity to the system; and WHEREAS, the system development charges provide an incremental cost approach to treatment for water capacity based upon maximum rated flow and the City Council believes the charges are necessary to provide for the sustainability of the system and to support the health, safety, and general welfare of the community; and WHEREAS, the City Council has accepted the recommendations of Jackson Thornton for the updated system development charges for new connections to the water system of Fairhope Public Utilities. Page 28 of 97 BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 29 of 97 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 953 AND ORDINANCE NO. 1658; AND REPEALING AND REPLACING ORDINANCE 1745; AND AMENDING CHAPTER 21, ARTICLE III, WATER, REPLACING SECTION 21 -32 CONNECTION FEES AND EXPENSES FAIRHOPE CODE OF ORDINANCES WHEREAS, the City of Fairhope has established system development charges for connection to the water system of Fairhope Public Utilities; and WHEREAS, in 2025, the City engaged Jackson Thornton, certified public accountants and consultants, to analyze the costs for expansion of treatment capacity for the water system of Fairhope Public Utilities and to make recommendations for an update to the system development charges based on the cost of expanded infrastructure necessary to address additional capacity needs; and WHEREAS, it is necessary for new development users of the water system to share in the cost of the expansion of treatment capacity to the system; and WHEREAS, the system development charges provide an incremental cost approach to treatment for water capacity based upon maximum rated flow and the City Council believes the charges are necessary to provide for the sustainability of the system and to support the health, safety, and general welfare of the community; and WHEREAS, the City Council has accepted the recommendations of Jackson Thornton for the updated system development charges for new connections to the water system of Fairhope Public Utilities. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: ARTICLE III. WATER Sec. 21-32 CONNECTION FEES AND EXPENSES: (a) The City of Fairhope has established fees for metered connections to the water system. The total connection fee is a combination of costs that include a System Development Charge (SDC) and an Installation Fee (Tap Fee). The SDCs, for each new service, is to recover costs relating to the capital investment required to provide the source water (groundwater wells), treatment facilities and ground or elevated storage tanks and capital funding necessary to expand said facilities. The fee will also provide capital funding for capacity improvement projects where growth or hydraulic capacity requirements to support needed fire flows are recommended. 1. The owner of the property requesting service shall be responsible for providing Water connection to the property. The City of Fairhope may connect the property to Water service at the fees shown in the Connection (Tap) Fees Schedule if Water is immediately available, may provide a cost estimate of labor, materials, and any repair of concrete or asphalt to the owner for the work if Water is not currently available, or based upon capacity or location limitations, may state that Water is unavailable for the property. All taps into Water mains shall be performed by a vendor approved by the City of Fairhope Utilities Water/Wastewater Superintendent. All materials required for the connection shall be approved by the City of Fairhope Utilities Water/Wastewater Superintendent. Page 30 of 97 Ordinance No. _____ Page -2- 2. All work shall be in strict accordance with the current plumbing codes and the latest version of the City of Fairhope “Standard Specifications for Constructing Sanitary Sewer Facilities and Water Facilities.” All applicable SDCs and Tap Fees shall be paid prior to the beginning of construction. 3. The City of Fairhope shall maintain a separate accounting for all collected Water SDCs and Installation Tap Fees to ensure the Water SDCs and Tap Fees are exclusively expended on capital infrastructure expansion and capacity improvements to the Water System. 4. The Water SDCs are established to recover incremental costs for capital needs related to expansion of capacity, treatment, and transmission infrastructure of the Water System based upon the demand created by new customers and connections. (b) The Installation (Tap) Fee, if required, is to recover the material and labor costs of the City to install the service when an existing service to the residential property is not connected to the Water System. The SDCs and the Installation (Tap) Fee are one-time fees to provide water service to a specific location and cannot be transferred to another site. Any water service upgrades to a location will be determined as the difference between the existing SDCs and the proposed SDCs. Installation upgrades will be based on the Installation (Tap) Fee schedule for the Meter size of the requested upgrade, up to a 2” for residential service. (c) There are hereby established connection fees for new connections to City Water service as follows: Connection Fees (based on Maximum Rated Flow GPM for Pipe Size) Maximum Rated Flow GPM Size SDC Water SDC Fire Line Residential Tap Fee Meter Box or Vault 50 1" $2,700 N/A $1,000.00 Meter Box 160 2" $8,641 N/A $2,800.00 Meter Box 320 3" $17,282 $2,000 AT OWNER EXPENSE Vault 500 4" $27,002 $3,000 AT OWNER EXPENSE Vault 1,000 6" $54,005 $5,000 AT OWNER EXPENSE Vault 1,600 8" $86,408 $7,500 AT OWNER EXPENSE Vault 4,200 10” $226,820 $10,500 AT OWNER EXPENSE Vault 5,300 12” $286,225 $14,000 AT OWNER EXPENSE Vault 1. Irrigation: Where an existing water customer desires a separate water meter for irrigation, the City of Fairhope may install a second water meter, using the existing service main at a cost equal to the Installation Fee stated above, to be used with an automatic sprinkler system. The size of the Irrigation meter shall be no larger than the existing meter. The Irrigation (water only) service shall be billed at the same rate of the primary meter of the existing service, or an approved “Irrigation Rate.” The usage will not be included in the Sewer portion of the bill for the account. Page 31 of 97 Ordinance No. ____ Page -3- 2. Miscellaneous Fees and Charges: A. Where water main extensions or upgrades are required to serve a customer or a new development, the cost to provide needed water capacity, including fire protection, will be the responsibility of the customer or developer. B. Where a fire protection system requires an unmetered fire main/sprinkler system, the customer shall be responsible for all costs associated with the unmetered service, including a service tap on the main, with isolation valve and approved backflow prevention device at the edge of Right of Way or easement. A fire department connection shall be included on the discharge side of the backflow prevention device. A fire line SDC charge will be required for all fire line connections. C. Where reduced pressure backflow devices are required, the customer shall be responsible for the installation and maintenance of such devices. 3. Penalty for Violation: Any person found guilty of violating any provision of this ordinance or of doing any act made unlawful by this ordinance shall be punished as provided in Section 1-8 of the Code of Ordinances of the City of Fairhope, Alabama. SEVERABILITY The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. EFFECTIVE DATE This ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS THE 8TH DAY OF JUNE, 2026 ________________________________ James Reid Conyers, Jr., Council President Attest: _________________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS THE 8TH DAY OF JUNE, 2026 ________________________________ Sherry Sullivan, Mayor Page 32 of 97 ORDINANCE NO. 9 3 AN ORDINANCE TO ESTABLISH WATER AND WASTEWATER (SEWER) RATES FOR ALL CUSTOMERS OF THE CITY OF FAIRHOPE WATER AND WASTEWATER SYSTEMS; TO BE EFFECTIVE IN TWO PHASES: PHASE ONE RATES EFFECTIVE ON THE FIRST FEBRUARY 1994 BILLING CYCLE, PHASE TWO RATES EFFECTIVE ON THE FIRST NOVEMBER 1994 BILLING CYCLE; ALSO WATER AND WASTEWATER TAP FEES TO BE EFFECTIVE ON THE FIRST FEBRUARY 1994 BILLING CYCLE. NEW RATES & FEES ESTABLISHED BY DELETING, REPLACING, AND/OR AMENDING SECTIONS 21-32, 21-38, 21-39, 21-52, AND 21-54 OF THE CITY OF FAIRHOPE, ALABAMA, CODE OF ORDINANCES. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION ONE. Section 21-32, (a), (1), and (2) is hereby deleted and amended to read as follows; ,.effective 17 January 1994: Sec. 21-32. Tap Fees; connection expenses. a) There is hereby established tap fees for connection to city water mains as follows: 1) 3/4-inch connection to main . . . . . . . . . . . .$ 550.00 2) One -inch connection to main . . . . . . . . .$ 650.00 3) For connections greater than One -inch, the fee shall be based on city's actual cost of meter, materials and labor." b,c,d)remain as written.] SECTION TWO. Sections 21-38 and 21-39 are hereby deleted in full and replaced to read as follows: Sec. 21-38. Rates Schedule. There is hereby established for all water customers of the City, rates as follows: PHASE ONE, effective on the first February 1994 billing cycle. W1 - In -City General Service First 2,000 gallons or less minimum) . . . 5.65, plus All over 2,000 gallons @ 1.05 per 1000 gallons, plus tax. W2 & W3 - Out -City General Service First 3,000 gallons or less minimum) . . . 8.45, plus Next 17,000 gallons or less 2.10 per 1000,plus All over 20,000 gallons @ 1.60 per 1000 gallons, plus tax. W4 - Out -City Marlow System First 2,000 gallons or less minimum) . . . 12.40, plus Next 8,000 gallons or less @ . . . . . . . 2.70 per 1000,plus All over 10,000 gallons @ 2.50 per 1000 gallons, plus tax. PHASE TWO, effective on the first November 1994 billing cycle. W1 - In -City General Service First 2,000 gallons or less (minimum) . . . . . . $ 6.15, plus All over 2,000 gallons @ . . . . . . . . . . . . . . $ 1.30 per 1000 gallons, plus tax. 1) Page 33 of 97 W2 & W3 - Out -City General Services First 3,000 gallons or less minimum) . . . 9.15, plus Next 17,000 gallons or less @ . . . . . . 2.35 per 1000,plus All over20,000 gallons @ 1.85 per 1000 gallons, plus tax. W4 - Out -City Marlow System First 2,000 gallons or less minimum) . . . 12.80, plus Next 8,000 gallons or less @ . . . . . . . 2.90 per 1000,plus All over10,000 gallons @ . 2.70 per 1000 gallons, plus tax. Sec. 21-39. Reserved." SECTION THREE. Section 21-52, (b), (1) is hereby deleted and amended to read as follows; effective 17 January 1994: Sec. 21-52. Same --Specifications; tap fees, connection expenses. b) There are hereby established tap fees for connections to city sewer mains as follows: 1) Inside the city limits: a. 4" connection, per unit . . . . . . . .$ 600.00 b. 6" connection, per unit . . . . . . . .$ 800.00 c. 8" connection, per unit . . . . . . . .$1000.00" remainer of Section remains as written.] SECTION FOUR. Section 21-54 is hereby deleted in full and replaced to read as follows: Sec. 21-54. Rates Schedule. There is hereby established for all wastewater (sewer) customers of the city, rates as follows: PHASE ONE, effective on the first February 1994 billing cycle. S1 - In -City General Service Service charge (minimum*) per customer . . . . . . . . $ 3.25, plus All water usage @ $ 0.85 per 1000 gallons. Fixed customer minimum = $ 5.80. S2 Commercial & S3 Residential Out-Ci Service charge (minimum) per customer . . . . . . . . $ 7.00, plus All water usage @ $ 1.15 per 1000 gallons. PHASE TWO, effective on the first November 1994 billing cycle. S1 - In -City General Service Service charge (minimum*) per customer . . . . . . . . $ 3.25, plus All water usage @ $ 1.05 per 1000 gallons. Fixed customer minimum = $ 6.40. S2 Commercial & S3 Residential Out-Ci Service charge (minimum) per customer . . . . . . $ 7.00, plus All water usage @ $ 1.35 per 1000 gallons. 2) Page 34 of 97 SECTION FIVE. All ordinances or parts of ordinances in conflict herewith are to the extent of such conflict repealed. SECTION SIX. In the event that any provision or application of this Ordinance shall be held to be invalid, it is the legislative intent that the other provisions and applications hereof shall not thereby be affected. SECTION SEVEN. This ordinance shall take effect immediately upon its due adoption and publication as required by law; effective date of rates as herein indicated. ADOPTED THIS 1b -- DAY OF 1994. James P. ix, Mayor Attest 3) Page 35 of 97 ORDINANCE NO. 165S AN ORDINANCE TO AMEND ORDINANCE 9^, AND TO REPEAL ORDINANCE NO. 615, ORDINANCE NO. 1196, AND ORDINANCE NO. 1217, AN ORDINANCE TO AMEND CHAPTER 21, ARTICLE III, WATER, REPLACING SECTION 21-32 CONNECTION FEES AND EXPENSES FAIRHOPE CODE OF ORDINANCES BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: ARTICLE III. WATER Sec. 21-32 CONNECTION FEES AND EXPENSES: a) The City of Fairhope has established fees for metered connections to the water system based on an equivalent residential connection, ERC, using an average daily volume of 250 gallons. The total connection fee is a combination of costs that include a Capacity Asset Fee and an Installation Fee. The Capacity Asset Fee, for each new service, is to recover cost relating to the capital investment required to provide the source water (groundwater wells), treatment facilities and ground or elevated storage tanks and capital funding necessary to maintain said facilities. The fee will also provide capital funding for capacity improvement projects where growth or hydraulic capacity requirements to support needed fire flows are recommended. Half (1/2) of the tap fee shall be used for operating cost and half (1/2) shall be used for Capital Replacements and Improvements to the Water System only. b) The Installation Fee, if required, is to recover the material and labor costs to install the service when an existing service to the property is not available. The Capacity Asset Fee and the Installation Fee are one-time fees to provide water service to a specific location and cannot be transferred to another site. Any water service upgrades to a location will be determined as the difference between the existing Capacity Asset Fee and the proposed Capacity Asset Fee. Installation upgrades will be based on the Installation Fee schedule for the Meter size of the requested upgrade. c) There are hereby established connection fees for new connections to city water service as follows: 1. Inside the City of Fairhope City Limits: Meter Size Capacity Asset Fee ERC Max ERC Units Installation Fee If Required) Commercial) Multi-Family 4''$ 1,500.00 1 1 $ 500.00 1"$ 3,750.00 2.5 4 $ 750.00 2"$1 1,250.00 7.5 28 $ 2,000.00 3"$18,000.00 12 75 $ 2,500.00 4-$27,000.00 18 125 $ 3,500.00 4"As Determined by the Superintendent or Director of Operations For multi-residential, master metered complexes, the Capacity Asset Fee shall not be less than the either, 1.) The fee(s) stated above, or 2.) $1,500 multiplied by 2/3 (Apartments or Condos) or Vi Hotels or RV Parks) the number of units proposed. Installation Fee is based on meter size. 2. Outside the City of Fairhope city limits: A multiplier of 1.5 shall be used to determine the fee for connections out of the City of Fairhope city limits using the fee calculated, based on meter size and any required installation fee determined in 1. above. Page 36 of 97 Page 37 of 97 ORDINANCE NO. 1745 AN ORDINANCE TO AMEND ORDINANCE 953 AND ORDINANCE NO. 1658, AN ORDINANCE TO AMEND CHAPTER 21, ARTICLE III, WATER, REPLACING SECTION 21-32 CONNECTION FEES AND EXPENSES FAIRHOPE CODE OF ORDINANCES BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OFF AIRHOPE, ALABAMA, as follows : Sec. 21-32 ARTICLE III. WATER CONNECTION FEES AND EXPENSES: a) The City of Fairhope has established fees for metered connections to the water system. The total connection fee is a combination of costs that include a System Development Charge (SDC) and an Installation Fee (Tap Fee). The SDCs, for each new service, is to recover cost relating to the capital investment required to provide the source water (groundwater wells), treatment facilities and ground or elevated storage tanks and capital funding necessary to maintain said facilities . The fee will also provide capital funding for capacity improvement projects where growth or hydraulic capacity requirements to support needed fire flows are recommended . One Hundred (100) percent of the SDC and Installation Fees shall be used for Capital Replacements and Improvements to the Water System only . b) The Installation Fee , if required , is to recover the material and labor costs to install the service when an existing service to the property is not available. The SDCs and the Installation Fee are one-time fees to provide water service to a specific location and cannot be transferred to another site . Any water service upgrades to a location will be determined as the difference between the existing SDCs and the proposed SDCs . Installation upgrades will be based on the Installation Fee schedule f r the Meter size of the requested upgrade , up to a 2" service. c) There are hereby established connection fees for new connections to city water service as follows: Connection Fees (based on Meter Size/Fire Line Size) Size SDC Water SDC Fire Line Tap Fee Meter Box or Vault 314" $1,500 NIA $800 .00 Meter Box l" (R) $2 ,000 NIA $1 ,000 .00 Meter Box l" (C) $3 ,750 NIA $1,500.00 Meter Box 2" (R) $4 ,800 NIA $2 ,800 .00 Meter Box 2" (C) $8 ,000 $1 ,500 $5,000 .00 Vault 3" $16 ,000 $2 ,000 CALCULATED Vault 4" $35 ,000 $3 ,000 CALCULATED Vault 6" $70 ,000 $5 ,000 CALCULATED Vault 8" $105 ,000 $7 ,500 CALCULATED Vault R) Residential C) Commercial Page 38 of 97 Ordinance No. 1745 Page -2- 1. Irrigation: Where an existing water customer desires a separate water meter for irrigation, the City of Fairhope may install a second water meter, using the existing service main at a cost equal to the Installation Fee stated above, to be used with an automatic sprinkler system. The size of the Irrigation meter shall be no larger than the existing meter. The Irrigation (water only) service shall be billed at the same rate of the primary meter of the existing service , or an approved "Irrigation Rate ." The usage will not be included in the sewer portion of the bill for the account. 2. Miscellaneous Fees and Charges : A . Where water main extensions or upgrades are required to serve a customer or a new development, the cost to provide needed water capacity, including fire protection , will be the responsibility of the customer or developer. B . Where a fire protection system requires an unrnetered fire main/sprinkler system, the customer shall be responsible for all costs associated with the unmetered service, including a service tap on the main , with isolation valve and approved backflow prevention device at the edge of Right of Way or easement. A fire department connection shall be included on the discharge side of the backflow prevention device . A fire line SDC charge will be required for all fire line connections. C . Where reduced pressure backflow devices are required, the customer shall be responsible for the installation and maintenance of such devices . 5 . Penalty for Violation Any person found guilty of violating any provision of this ordinance or of doing any act made unlawful by this ordinance shall be punished as pro vided in Section 1-8 of the Code of Ordinances of the City of Fairhope , Alabama . SEVERABILITY The sections , paragraphs , sentences , clauses and phrases of this ordinance are severable, and if any phrase , clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections , since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section . EFFECTIVE DATE This ordinance shall take effect on April 1, 2022 upon its due adoption and publication as required bylaw. ADOPTED THIS THE 4TH DAY OF MARCH, 2022 Attest: tfd/4L City Clerk Page 39 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-943 FROM: Noel Berry, Utilities Engineer Daryl Morefield, Water Superintendent Sherry Sullivan, Mayor SUBJECT: An Ordinance amending Ordinance No. 953 and Ordinance No. 1657; and Repealing and Replacing Ordinance No. 1746; and Amending Chapter 21, Article IV, Sewer, Replacing Section 21-52 Connection Requirements and Connection Fees, Fairhope Code of Ordinances. AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: That the City Council adopt an Ordinance amending Ordinance No. 953 and Ordinance No. 1657; and Repealing and Replacing Ordinance No. 1746; and Amending Chapter 21, Article IV, Sewer, Replacing Section 21-52 Connection Requirements and Connection Fees, Fairhope Code of Ordinances. BACKGROUND INFORMATION: WHEREAS, the City of Fairhope has established system development charges for connection to the sanitary sewer wastewater system of Fairhope Public Utilities; and WHEREAS, in 2025, the City engaged Jackson Thornton, certified public accountants and consultants, to analyze the costs for expansion of treatment capacity for the sanitary sewer wastewater system of Fairhope Public Utilities and to make recommendations for an update to the system development charges based on the cost of expanded infrastructure necessary to address additional capacity needs; and WHEREAS, it is necessary for new development users of the sanitary sewer wastewater system to share in the cost of the expansion of treatment capacity to the system; and WHEREAS, the system development charges provide an incremental cost approach to treatment for sewer capacity based upon the maximum rated flow and the City Council believes the charges are necessary to provide for the sustainability of the system and to support the health, safety, and general welfare of the community; and WHEREAS, the City Council has accepted the recommendations of Jackson Thornton for the updated system development charges for new connections to the sanitary sewer wastewater system of Fairhope Public Utilities and hereby implements these updated charges. Page 40 of 97 BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 41 of 97 ORDINANCE NO. ____ AN ORDINANCE AMENDING ORDINANCE NO. 953 AND ORDINANCE NO. 1657; AND REPEALING AND REPLACING ORDINANCE 1746; AND AMENDING CHAPTER 21, ARTICLE IV, SEWER, AND REPLACING SECTION 21-52 CONNECTION REQUIREMENTS AND CONNECTION FEES, FAIRHOPE CODE OF ORDINANCES WHEREAS, the City of Fairhope has established system development charges for connection to the sanitary sewer wastewater system of Fairhope Public Utilities; and WHEREAS, in 2025, the City engaged Jackson Thornton, certified public accountants and consultants, to analyze the costs for expansion of treatment capacity for the sanitary sewer wastewater system of Fairhope Public Utilities and to make recommendations for an update to the system development charges based on the cost of expanded infrastructure necessary to address additional capacity needs; and WHEREAS, it is necessary for new development users of the sanitary sewer wastewater system to share in the cost of the expansion of treatment capacity to the system; and WHEREAS, the system development charges provide an incremental cost approach to treatment for sewer capacity based upon the maximum rated flow and the City Council believes the charges are necessary to provide for the sustainability of the system and to support the health, safety, and general welfare of the community; and WHEREAS, the City Council has accepted the recommendations of Jackson Thornton for the updated system development charges for new connections to the sanitary sewer wastewater system of Fairhope Public Utilities and hereby implements these updated charges. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: ARTICLE IV. SEWERS Sec. 21-52 CONNECTION REQUIREMENTS AND CONNECTION FEES (a) The Specifications for connecting to the sanitary sewer wastewater (herein “Sewer”) system of the City of Fairhope include: 1. All connections shall be made at, or near, the boundary between the private property being served and the edge of the right of way or easement. The customer is responsible for all maintenance of the service line from the connection up to and within the premises being served. All applicable SDCs and Tap Fees shall be paid prior to the beginning of construction. 2. All service line pipe material shall be minimum SDR 26 PVC. A cleanout shall be provided at the point of connection. 3. All work shall be in strict accordance with the current plumbing codes and the latest version of the City of Fairhope “Standard Specifications for Constructing Sanitary Sewer Facilities and Water Facilities.” This includes the size of the service line material and the grade it is installed on to meet the flow requirements of the premises. Confirmation of available slope shall be determined by the customer prior to any work. 4. Grease traps, grit traps and other protective devices shall be installed by the customer, subject to approval of the City of Fairhope building official or Water/Wastewater Superintendent. All work must be inspected and approved prior to being backfilled and covered. Page 42 of 97 Ordinance No. _____ Page -2- 5. In no case shall any collection of rainwater be allowed to enter the Sewer system at any location on the property being served. (b) System Development Charge (SDC) and Installation Fee (Tap Fee). 1. The City of Fairhope shall maintain a separate accounting for all collected Sewer SDCs and Installation Tap Fees to ensure the Sewer SDCs and Tap Fees are exclusively expended on capital infrastructure expansion and capacity improvements to the Sewer System. 2. The Sewer SDCs are established to recover incremental costs for capital needs related to expansion of capacity, treatment, and transmission infrastructure of the Sewer System based upon the demand created by new customers and connections. SDCs Wastewater (based on Maximum Rated Flow for Water Meter Size) Maximum Rated Flow GPM Size Fee 50 1" $7,460 160 2" $23,872 320 3" $47,744 500 4" $74,600 1,000 6" $149,201 1,600 8" $238,721 4,200 10” $626,643 5,300 12” $790,764 3. Residential Installation Fees (Tap Fees) are based on material costs and labor provided by the City. Tap Size Type Tap Fee Bore/Gravity length 1” Low Pressure $750.00 Includes bore up to 60ft (over 60 billed per ft) 2” Low Pressure $1,500.00 Includes bore up to 60ft (over 60 billed per ft) 4. Connection Requirements: The owner of the property requesting service shall be responsible for providing Sewer connection to the property. The City of Fairhope may connect the property to Sewer service at the fees shown in the Installation (Tap) Fees Schedule if Sewer is immediately available, may provide a cost estimate of labor, materials, and any repair of concrete or asphalt to the owner for the work if Sewer is not currently available, or based upon capacity or location limitations, may state that Sewer is unavailable for the property. All taps into Sewer mains shall be performed by a vendor approved by the City of Fairhope Utilities Water/Wastewater Superintendent. Page 43 of 97 Ordinance No. ____ Page -3- 5. Miscellaneous Fees and Charges: Where Sewer main extensions are required to serve a customer or a new development, the cost to provide Sewer capacity, including all subsequent phases of the proposed project, will be the responsibility of the customer or developer. The City of Fairhope may elect to upgrade, or upsize, to accommodate future growth potential at no additional cost to the customer or developer. All proposed developments that require off site extensions for service shall participate in the cost of the off-site extensions, including the cost of any upgrades. 6. Penalty for Violation Any person found guilty of violating any provision of this Ordinance or of doing any act made unlawful by this Ordinance shall be punished as provided in Section 1-8 of the Code of Ordinances of the City of Fairhope, Alabama. SEVERABILITY The sections, paragraphs, sentences, clauses and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. EFFECTIVE DATE This ordinance shall take effect immediately upon its due adoption and publication as required by law. ADOPTED THIS THE 8TH DAY OF JUNE, 2026 ________________________________ James Reid Conyers, Jr., Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk ADOPTED THIS THE 8TH DAY OF JUNE, 2026 ________________________________ Sherry Sullivan, Mayor Page 44 of 97 ORDINANCE NO. 9 3 AN ORDINANCE TO ESTABLISH WATER AND WASTEWATER (SEWER) RATES FOR ALL CUSTOMERS OF THE CITY OF FAIRHOPE WATER AND WASTEWATER SYSTEMS; TO BE EFFECTIVE IN TWO PHASES: PHASE ONE RATES EFFECTIVE ON THE FIRST FEBRUARY 1994 BILLING CYCLE, PHASE TWO RATES EFFECTIVE ON THE FIRST NOVEMBER 1994 BILLING CYCLE; ALSO WATER AND WASTEWATER TAP FEES TO BE EFFECTIVE ON THE FIRST FEBRUARY 1994 BILLING CYCLE. NEW RATES & FEES ESTABLISHED BY DELETING, REPLACING, AND/OR AMENDING SECTIONS 21-32, 21-38, 21-39, 21-52, AND 21-54 OF THE CITY OF FAIRHOPE, ALABAMA, CODE OF ORDINANCES. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION ONE. Section 21-32, (a), (1), and (2) is hereby deleted and amended to read as follows; ,.effective 17 January 1994: Sec. 21-32. Tap Fees; connection expenses. a) There is hereby established tap fees for connection to city water mains as follows: 1) 3/4-inch connection to main . . . . . . . . . . . .$ 550.00 2) One -inch connection to main . . . . . . . . .$ 650.00 3) For connections greater than One -inch, the fee shall be based on city's actual cost of meter, materials and labor." b,c,d)remain as written.] SECTION TWO. Sections 21-38 and 21-39 are hereby deleted in full and replaced to read as follows: Sec. 21-38. Rates Schedule. There is hereby established for all water customers of the City, rates as follows: PHASE ONE, effective on the first February 1994 billing cycle. W1 - In -City General Service First 2,000 gallons or less minimum) . . . 5.65, plus All over 2,000 gallons @ 1.05 per 1000 gallons, plus tax. W2 & W3 - Out -City General Service First 3,000 gallons or less minimum) . . . 8.45, plus Next 17,000 gallons or less 2.10 per 1000,plus All over 20,000 gallons @ 1.60 per 1000 gallons, plus tax. W4 - Out -City Marlow System First 2,000 gallons or less minimum) . . . 12.40, plus Next 8,000 gallons or less @ . . . . . . . 2.70 per 1000,plus All over 10,000 gallons @ 2.50 per 1000 gallons, plus tax. PHASE TWO, effective on the first November 1994 billing cycle. W1 - In -City General Service First 2,000 gallons or less (minimum) . . . . . . $ 6.15, plus All over 2,000 gallons @ . . . . . . . . . . . . . . $ 1.30 per 1000 gallons, plus tax. 1) Page 45 of 97 W2 & W3 - Out -City General Services First 3,000 gallons or less minimum) . . . 9.15, plus Next 17,000 gallons or less @ . . . . . . 2.35 per 1000,plus All over20,000 gallons @ 1.85 per 1000 gallons, plus tax. W4 - Out -City Marlow System First 2,000 gallons or less minimum) . . . 12.80, plus Next 8,000 gallons or less @ . . . . . . . 2.90 per 1000,plus All over10,000 gallons @ . 2.70 per 1000 gallons, plus tax. Sec. 21-39. Reserved." SECTION THREE. Section 21-52, (b), (1) is hereby deleted and amended to read as follows; effective 17 January 1994: Sec. 21-52. Same --Specifications; tap fees, connection expenses. b) There are hereby established tap fees for connections to city sewer mains as follows: 1) Inside the city limits: a. 4" connection, per unit . . . . . . . .$ 600.00 b. 6" connection, per unit . . . . . . . .$ 800.00 c. 8" connection, per unit . . . . . . . .$1000.00" remainer of Section remains as written.] SECTION FOUR. Section 21-54 is hereby deleted in full and replaced to read as follows: Sec. 21-54. Rates Schedule. There is hereby established for all wastewater (sewer) customers of the city, rates as follows: PHASE ONE, effective on the first February 1994 billing cycle. S1 - In -City General Service Service charge (minimum*) per customer . . . . . . . . $ 3.25, plus All water usage @ $ 0.85 per 1000 gallons. Fixed customer minimum = $ 5.80. S2 Commercial & S3 Residential Out-Ci Service charge (minimum) per customer . . . . . . . . $ 7.00, plus All water usage @ $ 1.15 per 1000 gallons. PHASE TWO, effective on the first November 1994 billing cycle. S1 - In -City General Service Service charge (minimum*) per customer . . . . . . . . $ 3.25, plus All water usage @ $ 1.05 per 1000 gallons. Fixed customer minimum = $ 6.40. S2 Commercial & S3 Residential Out-Ci Service charge (minimum) per customer . . . . . . $ 7.00, plus All water usage @ $ 1.35 per 1000 gallons. 2) Page 46 of 97 SECTION FIVE. All ordinances or parts of ordinances in conflict herewith are to the extent of such conflict repealed. SECTION SIX. In the event that any provision or application of this Ordinance shall be held to be invalid, it is the legislative intent that the other provisions and applications hereof shall not thereby be affected. SECTION SEVEN. This ordinance shall take effect immediately upon its due adoption and publication as required by law; effective date of rates as herein indicated. ADOPTED THIS 1b -- DAY OF 1994. James P. ix, Mayor Attest 3) Page 47 of 97 ORDINANCE N0.1657 AN ORDINANCE TO AMEND ORDINANCE 9^, AND TO REPEAL ORDINANCE NO. £75, ORDINANCE NO. 715, ORDINANCE NO. 1411, AND ORDINANCE NO. 1422, AN ORDINANCE TO AMEND CHAPTER 21, ARTICLE IV, SEWER, REPLACING SECTION 21-52 CONNECTION REQUIREMENTS AND CONNECTION FEES, FAIRHOPE CODE OF ORDINANCES BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: ARTICLE IV. SEWERS* Sec. 21-52 CONNECTION REQUIREMENTS AND CONNECTION FEES a) The Specifications for connecting to the sanitary sewer system of the City of Fairhope include: 1. All connections shall be made at, or near, the boundary between the private property being served and the edge ofthe Right of Way or Easement. The customer is responsible for all maintenance of the service line from the connection up to and within the premises being served. 2. All service line pipe material shall be Schedule 40 PVC or Ductile Iron pipe. A cleanout shall be provided at the point of connection. 3. -Ml work shall be in strict accordance with the current plumbing codes and guidelines adopted by the city of Fairhope. This includes the size of the service line material and the grade it is installed on to meet the flow requirements of the premises. Confirmation of available slope shall be determined by the owner prior to any work. 4. Grease traps. Grit traps and other protective devices shall be installed by the owner, subject to approval of the city of Fairhope building official or the Director of Operations for Utilities. All work must be inspected and approved prior to being backfilled and covered. 5. In no case shall any collection of rain water be allowed to enter the sewer system at any location on the properly being served. Half (1/2) of the tap fee shall be used for operating cost and half (1/2) shall be used for Capital Replacements and Improvements to the Sewer System only. b) Connection Fees and E.xpenses. 1. The Connection Fee schedule is established to recover costs relating to capital needs for treatment and transmission systems. This Capacity Asset Fee is based on an equivalent residential connection. ERC, using 225 gallons per day per ERC. 2. Inside the City of Fairhope city limits: Meter Size Capacity Asset Fee ERC Max ERC Commercial) Multi-Family 1,500(^0 1 1 r $ 3.750.00 2.5 4 2"$ 1 1,250.00 7.5 28 3"$ 18,000.00 12 75 4"$ 27,000.00 18 125 4"As Determined by tlie Superintendent or Director of Operations Page 48 of 97 Page 49 of 97 Page 50 of 97 Page 51 of 97 Page 52 of 97 Page 53 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-948 FROM: Marcus McDowell, City Attorney Daryl Morefield, Water Superintendent SUBJECT: Statutory Warranty Deed from Daniel Realty Company, LLC for the Water Tower Site property and a 30' Access and Utility Easement; and authorizes Mayor Sherry Sullivan to sign any documents necessary to complete the transfer. AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: That the City of Fairhope gratefully accepts the Statutory Warranty Deed from Daniel Realty Company, LLC for the Water Tower Site property and a 30' Access and Utility Easement; and authorizes Mayor Sherry Sullivan to sign any documents necessary to complete the transfer. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 54 of 97 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 55 of 97 RESOLUTION NO. ____ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope gratefully accepts the Statutory Warranty Deed from Daniel Realty Company, LLC to the City of Fairhope, Alabama, for the Water Tower Site property and a 30’ Access and Utility Easement; and authorizes Mayor Sherry Sullivan to sign any documents necessary to complete the transfer. The description of the property to-wit: TOWER PARCEL BEGINNING AT A CAPPED REBAR (FAIRHOPE) AT THE NORTHWEST CORNER OF LOT 1, WAGONER ACRES, AS RECORDED ON SLIDE 1916 -B OF THE RECORD IN THE OFFICE OF THE JUDGE OF PROBATE, BALDWIN COUNTY, ALABAMA; THENCE RUN SOUTH 00°-13'-03" WEST ALONG THE WEST LINE OF SAID LOT 1 A DISTANCE OF 208.71 FEET TO A CAPPED REBAR (WATTIER); THENCE RUN SOUTH 89°-48’-19” WEST A DISTANCE OF 208.71 FEET TO A CAPPED REBAR (WATTIER); THENCE RUN NORTH 00°-13’-03” EAST A DISTANCE OF 208.71 FEET TO A CAPPED REBAR (WATTIER); THENCE RUN NORTH 89°-48'-19" EAST A DISTANCE OF 208.71 FEET TO THE POINT OF BEGINNING. THE DESCRIBED PARCEL CONTAINS 1.00 ACRE, MORE OR LESS. 30’ ACCESS & UTILITY EASEMENT COMMENCING AT A CAPPED REBAR (FAIRHOPE) AT THE NORTHWEST CORNER OF LOT 1, WAGONER ACRES, AS RECORDED ON SLIDE 1916 -B OF THE RECORD IN THE OFFICE OF THE JUDGE OF PROBATE, BALDWIN COUNTY, ALABAMA; THENCE RUN SOUTH 00°-13'-03" WEST ALONG THE WEST LINE OF SAID LOT 1 A DISTANCE OF 208.71 FEET TO A CAPPED REBAR (WATTIER) AT THE POINT OF BEGINNING OF THE FOLLOWING DESCRIBED PARCEL; THENCE CONTINUE SOUTH 00°-13’-03” WEST ALONG THE WEST LINE OF SAID LOT 1 A DISTANCE OF 430.74 FEET TO A 1/2” REBAR AT THE SOUTHWEST CORNER OF SAID LOT 1 AND THE NORTH RIGHT-OF-WAY LINE OF WAGONER ROAD (60’ R/W); THENCE RUN SOUTH 89°-46’-52” WEST A DISTANCE OF 30.00 FEET; THENCE RUN NORTH 00°-13’-03” EAST AND PARALLEL WITH THE WEST LINE OF SAID LOT 1 A DISTANCE OF 430.75 FEET; THENCE RUN NORTH 89°-48'-19" EAST A DISTANCE OF 30.00 FEET TO THE POINT OF BEGINNING. THE DESCRIBED PARCEL CONTAINS 0.30 ACRE, MORE OR LESS. ADOPTED ON THIS 8TH DAY OF JUNE, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 56 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-949 FROM: Marcus McDowell, City Attorney Daryl Morefield, Water Superintendent SUBJECT: A contract for Professional Services for closing costs and title insurance on the Water Tower Site Property and 30’ Access and Utility Easement from Daniel Realty Company, LLC Land Transfer with Kopesky & Britt, LLC with a cost not-to-exceed $5,000.00. AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: That the City Council hereby authorizes Mayor Sherry Sullivan to execute a contract for Professional Services for closing costs and title insurance on the Water Tower Site Property and 30’ Access and Utility Easement from Daniel Realty Company, LLC Land Transfer with Kopesky & Britt, LLC with a cost not-to-exceed $5,000.00. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004010- 50482 Water - Land/ROW Acquisitions $0.00 $5,000.00 ($5,000.00) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 57 of 97 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 58 of 97 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan to execute a contract for Professional Services for closing costs and title insurance on the Water Tower Site Property and 30’ Access and Utility Easement from Daniel Realty Company, LLC Land Transfer with Kopesky & Britt, LLC with a cost not- to-exceed $5,000.00. DULY ADOPTED THIS 8TH DAY OF JUNE, 2026 ________________________________ James Reid Conyers, Jr. Council President Attest: ________________________________ Lisa A. Hanks, MMC City Clerk Page 59 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-945 FROM: Richard Johnson, City Engineer John Thomas, Public Works Director SUBJECT: The City Engineer, Richard Johnson, and the Director of Public Works, John Thomas, are requesting the hiring for Professional Engineering Services for the Pecan Watershed Drainage Improvements - Phase 2. AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: To approve the selection by the Mayor of JADE Consulting, LLC. for RFQ PS26-027 Professional Engineering Services for the Pecan Watershed Drainage Improvements - Phase 2, and authorize the Mayor to negotiate the not-to-exceed cost to be approved by City Council. BACKGROUND INFORMATION: The City Engineer, Richard Johnson, and the Director of Public Works, John Thomas, are requesting the hiring for Professional Engineering Services for the Pecan Watershed Drainage Improvements - Phase 2. The work would include: • Topographic Survey • Update Hydrologic and Hydraulic Model • Construction Document Preparation Mayor Sullivan has selected JADE Consulting, LLC. for this project. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55853 Line 20 Pecan Watershed Drainage - Phase 2 TBD TBD Page 60 of 97 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 61 of 97 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26-027) for the Pecan Watershed Drainage Improvements – Phase 2 to JADE Consulting, LLC; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 8TH DAY OF JUNE, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC Assistant City Clerk Page 62 of 97 Sherry Sullivan Mayor Council Members: Andrea F. Booth Jack Burrell, ACMO Jimmy Conyers Joshua N. Gammon Jay Robinson Lisa A. Hanks, MMC City Clerk Kimberly Creech Treasurer 61 North Section St. PO Box 429 Fairhope, AL 36533 251-928-2136 (p) MEMO To: Lisa Hanks, City Clerk Kim Creech, Treasurer From: ______________________________ Erin Wolfe, Purchasing Manager Date: May 28, 2026 Re: RFQ PS26-027 Professional Engineer - Pecan Avenue Watershed Drainage Improvement Phase 2 The City Engineer, Richard Johnson, and the Director of the Public Works Department, John Thomas, are requesting the hiring of a professional engineer for RFQ PS26-027 Pecan Avenue Watershed Drainage Improvement Phase 2. Per our Procedure for Procuring Professional Services, Richard Johnson, John Thomas, and I are providing firms for the Mayor to select from for the work. The work to be performed is to include survey, modeling and design for the Pecan Avenue Watershed Drainage Improvements. • Topographic Survey • Update Hydrologic and Hydraulic Model • Construction Document Preparation Please move this procurement of professional services forward to the Mayor for the selection of a professional service provider. The short list is: _____________ ___________ Jade Consulting, LLC _______________ __________ _ None. Submit another list Cc: file, Richard Johnson, John Thomas, Mayor Sherry Sullivan Sherry Sullivan (May 28, 2026 10:54:05 CDT) Sherry Sullivan May 28, 2026 Page 63 of 97 Memo to choose - Prof Engineer - Pecan St Watershed Drainage Phase 2 - Revised Final Audit Report 2026-05-28 Created:2026-05-28 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAXq1EXm1XjcxhQbinBabA7X-kj78z1kxe "Memo to choose - Prof Engineer - Pecan St Watershed Drainag e Phase 2 - Revised" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2026-05-28 - 3:49:00 PM GMT Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2026-05-28 - 3:49:25 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2026-05-28 - 3:49:36 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2026-05-28 - 3:54:05 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Agreement completed. 2026-05-28 - 3:54:05 PM GMT Page 64 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-939 FROM: Richard Johnson, City Engineer John Thomas, Public Works Director SUBJECT: The City Engineer, Richard Johnson, and the Public Works Director, John Thomas, have requested to procure a qualified contractor to provide all materials, equipment, labor and incidentals to conduct Resurfacing, Restoration and Rehabilitation (RRR), striping, marking, and limited leveling/base repair improvements for City of Fairhope roadway segments and/or parking surfaces. AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: To approve the award of Bid No. 26-037-2026-PWD-008 City-wide Road Repair, Resurfacing & Striping to HCL Contracting, LLC. for a not-to-exceed amount of $638,343.51. BACKGROUND INFORMATION: A service bid was issued on April 17, 2026, posted to the City of Fairhope's website, posted to the Alabama Builds website, and published in Gulf Coast Media. Three (3) responsive bids were received at the bid opening on May 14, 2026 at 10:00 a.m. The City Engineer recommends the award be made to HCL Contracting, LLC. Their low bid price for the project is Six Hundred Thirty-Eight Thousand Three Hundred Forty- Three Dollars and Fifty-One Cents ($638,343.51). The bid package is located in the Purchasing Office. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55856 Lines 10 & 20 Capital Projects - Resurfacing $633,100.00 $638,343.51 ($5,243.51) GRANT: Page 65 of 97 N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 66 of 97 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 26-037-2026-PWD-008) for City-Wide Road Repair & Striping Project for the Engineering and Public Works Departments at 555 South Section Street, City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Please see attached Bid Tabulation (Bid No. 26-037-2026-PWD-008) City-Wide Road Repair, Resurfacing & Striping Project [3] After evaluating the bids with required specifications, HCL Contracting, LLC is now awarded (Bid No. 26-037-2026-PWD-008) for City-Wide Road Repair, Resurfacing & Striping Project for the Engineering and Public Works Departments with a bid proposal not-to-exceed $638,343.51. DULY ADOPTED THIS 6TH DAY OF JUNE, 2026 _____________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 67 of 97 Page 68 of 97 Page 69 of 97 PRF - Citywide Road Repair Final Audit Report 2026-03-18 Created:2026-03-17 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAA5HkU6q3Rfn73GE8jV4mKswR1OqGrj7W "PRF - Citywide Road Repair" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2026-03-17 - 7:00:21 PM GMT Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2026-03-17 - 7:00:47 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2026-03-17 - 7:03:44 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2026-03-17 - 7:04:44 PM GMT - Time Source: server Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2026-03-17 - 7:04:46 PM GMT Email viewed by Kimberly Creech (kimberly.creech@fairhopeal.gov) 2026-03-17 - 7:04:50 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2026-03-18 - 6:17:50 PM GMT - Time Source: server Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2026-03-18 - 6:17:53 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2026-03-18 - 6:18:12 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2026-03-18 - 7:50:14 PM GMT - Time Source: server Agreement completed. 2026-03-18 - 7:50:14 PM GMT Page 70 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-941 FROM: John Thomas, Public Works Director SUBJECT: The Public Works Director, John Thomas, is requesting to procure a new sanitation truck. AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: To approve the procurement of a new sanitation truck from Sansom Equipment Company for a not-to-exceed cost of $221,950.00. This is on a Sourcewell contract and therefore does not have to be let out to bid. This purchase will replace a vehicle that was totaled in an accident. A claim was filed with insurance. BACKGROUND INFORMATION: The Public Works Director, John Thomas, is requesting to procure a new sanitation truck to replace a vehicle that was totaled in an accident. The purchase will include the following: • 1 New 2025 Peterbilt 537 Chassis - 33,000 lb. GVWR, PACCAR PX-9 Diesel Engine w/ 300 HP & 860 lb./ft torque,Allison 3000 RDS-P Transmission, 60 gallon Fuel Tank, Air Ride Drivers Seat w/ Two Man Passenger Seat. • 1 New Way Cobra Rear Loader - 20 cubic yard Capacity • 1 Broom/Shovel Rack • 1 Body Paint - White • 1 LED Hopper Work Lights • 1 LED Integrated Body Strobe Light System - Upper & Lower Tailgate Corners • 1 Rearview Camera System - 7" In-Cab Monitor • 1 Hot Shift PTO w/ Overspeed & Pack On Go • 1 Remote Grease Zerks - Upper Tailgate Cylinder & Body Hinge Pins • 1 In-Cab Body Tailgate Raise/Lower & Ejection Controls • 1 10 lb. Fire Extinguisher & Safety Triangle Reflector Kit • 1 Standard Body Warranty - One Year Body & Hydraulic Components / Two Year Hydraulic Cylinder Warranty • 2 Diamondback Model 500 Rotary Cart Tipper • 1 Mounting of Two Tippers • Freight Page 71 of 97 This will be purchased through the purchasing cooperative Sourcewell (Contract #110223-NWY) with Sansom Equipment Company and therefore does not have to be let out for bid. The cost is not-to-exceed Two Hundred Twenty-One Thousand Nine Hundred Fifty Dollars ($221,950.00). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 005030- 50470 Sanitation - Vehicles & Equip $0.00 $221,950.00 ($221,950.00) 005-49035 Insurance Claim (192,061.63) $192,061.63 005030- 50470-30 Sanitation - Vehicles & Equip $65,668.00 $65,668.00 Net Savings: $35,779.63 Insurance settlement as well as savings on FY26 purchases of budgeted Sanitation trucks will offset unbudgeted expense. GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 72 of 97 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the procurement of a new sanitation truck that is on Sourcewell (Contract #110223-NWY) with Sansom Equipment Company and therefore does not have to be let out for bid. The total amount not-to-exceed $221,950.00. This purchase will replace a vehicle that was totaled in an accident. A claim was filed with insurance. ADOPTED ON THIS 8TH DAY OF JUNE, 2026 ___________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 73 of 97 QU OT E QUOTE #SECQ9943 DATE May 12, 2026 CONTRACT CUSTOMER ID #2216 CONTRACT #110223-NWY To:Murray Cameron Sa le s Conta ct:Jeff Bodiford City of Fairhope (AL)251-298-9398555 South Section Street Fairhope, AL 36533 United States jeffb@secequip.com Phone:251-928-8003 murray.cameron@fairhopeal.gov QUOTE STATUS SHIPPING TERMS DELIVERY IN DAYS PAYMENT TERMS Sourcewell Customer Location Immediate Net Delivery QTY DESCRIPTION 1 New 2025 Peterbil t 537 Chas s is - 33,000 lb. GVWR, PACCAR PX-9 Dies el Engine w/ 300 HP & 860 lb./ft torque,Allis on 3000 RDS-P Trans m is s i on, 60 gal lon Fuel Tank, Air Ride Drivers Seat w/ Two Man Pas s enger Seat. 1 New Way Cobra Rear Loader - 20 cubic yard Capacity 1 Broom /Shovel Rack 1 Body Acces s Ladder 1 Body Paint - White 1 LED Hopper Work Lights 1 LED Integrated Body Strobe Light Sys tem - Upper & Lower Tail gate Corners 1 Rearview Cam era Sys tem - 7" In-Cab Monitor 1 Hot Shift PTO w/ Overs peed & Pack On Go 1 Rem ote Greas e Zerks - Upper Tailgate Cylinder & Body Hinge Pi ns 1 In-Cab Body Tailgate Rais e/Lower & Ejection Control s 1 10 lb. Fire Extinguis her & Safety Tri angle Refl ector Kit 1 Standard Body Warranty - One Year Body & Hydraulic Com ponents / Two Year Hydrauli c Cylinder Warranty 2 Di am ondback Model 500 Rotary Cart Tipper Created on 05/12/26 17:31:12 b y QuoteWerk s 1 of 2Page 74 of 97 QTY DESCRIPTION 1 Mounting of Two Tippers 1 Freight - F.O.B. City of Fai rhope, Alabam a This quote does not incl ude any federal, s tate, or local taxes . * In s tock equipm ent are s ubject to prior s ale. * $221,950.00TOTALThis Quote is valid for 30 Days. Ple a se contact me if I ca n be of furthe r a ssista nce . MOBILE OFFICEBIRMINGHAM OFFICE 2800 Powel l Avenue Birm ingham , AL 35233 Ph: (205) 324-3104 Fax: (205) 324-2679 2025 Wes t I-65 Servi ce Road North Mobile, AL 36618 Ph: (251) 631-3766 Fax: (251) 631-3768 SHELBYVILLE OFFICE STONECREST OFFICE 3196 Highway 231 North Shelbyvi lle, TN 37160 Ph: (615) 696-7066 Fax: (615) 413-5323 2601 South Stone Mountai n Lithonia Road Stonecres t, Georgi a 30058 Ph: (706) 685-6900 Fax: (706) 609-3491 STATESBORO GA OFFICE 207 Hal Averitt Bl vd. States boro, Georgi a 30458 (912) 549-0005 Created on 05/12/26 17:31:12 b y QuoteWerk s 2 of 2Page 75 of 97 555 S Section Street / Fairhope, Alabama 36532 251.928.8003 (p) / www.FairhopeAL.gov PUR-004 100621 CITY OF FAIRHOPE PURCHASING DEPARTMENT REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A $5,001 and greater Operational -Budgeted Three Council Required Required $5,001 – 7,500 Operational Budgeted Three Treasurer N/A N/A $7,501 - $15,000 Operational Budgeted Three Finance/Treasurer/ Mayor N/A N/A Check any applicable boxes: ☐ State Contract ☐ ALDOT ☒ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? 2025 Peterbilt rear load garbage truck 2. What is the total cost of the item or service? $221,950.00 3. How many do you need? 1 4. Item or Service Is: ☐ New ☐ Used ☒ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): 6. Vendor Number: 9971 If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☐ Yes ☒ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? 3. Budget code: 005030-50470 Email completed form with quotes and other supporting documentation to Cory.Pierce@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 76 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026- FROM: Ben Patterson, Electric Superintendent SUBJECT: The Superintendent of the Electric Department, Ben Patterson, is requesting the procurement of a Durham Primary Metering Cabinet. AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: To approve the award of the Request for Quotes for a Durham Primary Metering Cabinet from Gresco for a not-to-exceed cost of $44,680.00 plus shipping and handling. BACKGROUND INFORMATION: The Superintendent of the Electric Department, Ben Patterson, is requesting the procurement of a Durham Primary Metering Cabinet. A Request for Quotes was issued to three (3) qualified suppliers. The lowest quote was from Gresco. The Superintendent of the Electric Department requests approval to award the Request for Quotes to Gresco for the not-to-exceed cost of Forty-Four Thousand Six Hundred Eighty Dollars BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 003-50470 Electric - Capital Purchase $0.00 $44,680.00 ($44,680.00) FY2027 Proposed Budget includes this capital purchase. No budget transfer necessary as this item has a longer lead time. Although not in FY2026 Capital GRANT: N/A LEGAL IMPACT: N/A Page 77 of 97 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or N/A Page 78 of 97 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the award of the Request for Quotes for a Durham Primary Metering Cabinet to Gresco for a not-to-exceed cost of $44,680.00 plus shipping and handling. DULY ADOPTED ON THIS 8TH DAY OF JUNE, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 79 of 97 Page 80 of 97 PUR-004 - 08252 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Name: Ben Patterson Date: 5-21-26 Department: Electric Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A Greater than: Gen Govt - $5,001 Utilities - $10,001 Operational NON-Budgeted Three Council Required Required Gen Govt - $5,001-$30,000 Utilities - $10,001 - $30,000 Operational Budgeted Three Treasurer N/A N/A Over $30,000 Operational Budget* State Bid List or Buying Group Treasurer/Mayor N/A N/A Over $30,000/$100,000 Operational Budgeted Bids Council Required Required Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total am ount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost incre ases. QUOTES Vendor Name Vendor Quote 1. Gresco $ 44680.00 2. SouthCon $ 75000 3. Federal Pacific $ 68102.00 Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) ITEM OR SERVICE INFORMATION 1. What item or service do you need to purchase? Durham Primary Metering Cabinet 2. What is the total cost of the item or service? 44680 3. How many do you need? 1 4. Item or Service Is: ☐ New ☐ Used ☒ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote):GrescoClick or tap here to enter text. 6. Vendor Number: Click or tap here to enter text. If you do not have a Vendor Number, please go to the City of Fairhope page: http://www.fairhopeal.gov/ www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. BUDGET INFORMATION 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount?55000Click or tap here to enter text. 3. Budget code: 50365 Email completed form with quotes and other supporting documentation to Page 81 of 97 PUR-004 - 08252 Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 82 of 97 Page 83 of 97 Page 84 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-952 FROM: Paige Crawford, Director of Community Affairs SUBJECT: The Director of Community Affairs, Paige Crawford, is requesting Contract Amendment No. 1 for RFQ PS26-021 Professional Consultant for the Design and Production of Fireworks Display for 4th of July 2026. AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: To approve Contract Amendment No. 1 for RFQ PS26-021 Design and Production of Fireworks Display for the 4th of July 2026 with Pyro Productions Inc. for an additional not-to-exceed amount of $3,000.00; and authorizes Mayor Sherry Sullivan to execute contract amendment. The new contract total not-to-exceed $43,000.00. Also to approve payment of $1,500.00 (50% of additional cost) upon execution of contract amendment. BACKGROUND INFORMATION: The Director of Community Affairs, Paige Crawford, is requesting Contract Amendment No. 1 for RFQ PS26-021 Design and Production of Fireworks Display for the 4th of July 2026 with Pyro Productions Inc. with an additional not-to-exceed amount of $3,000.00. This additional amount is to add a custom finale package to celebrate America's 250th Anniversary. The work to be performed is to design and produce the fireworks display for the 4th of July 2026. The Contract Amendment No. 1 is for an additional not-to-exceed Three Thousand Dollars ($3,000.00). The new contract total is not-to-exceed Forty-Three Thousand Dollars ($43,000.00). This resolution will also approve payment of $1,500.00 (50% of additional cost) upon execution of contract amendment. This professional service is exempt from formal bidding per Code of Alabama 1975, Section 41-16-51 (a)(3) Contracts for which competitive bidding not required, which states: “Contracts for securing the services of attorneys, physicians, architects, teachers, superintendents of construction, artists, appraisers, engineers, consultants, certified Page 85 of 97 public accountants, public accountants, or other individuals possessing a high degree of professional skill where the personality of the individual plays a decisive part.” Previous Council Action: April 13, 2026 - Resolution No. 5790-26 - That MAyor Sherry Sullivan is hereby authorized to execute a Contract with Pyro Productions Inc. for a Professional Consultant for (RFQ PS26-021) Design and Production of Fireworks Display for the 4th of July 2026 with a not-to-exceed amount of $40,000.00; pursuant to Code of Alabama, "Pyrotechnic Shooter Law". BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001240- 50490-10008 Community Events - 4th of July $40,000.00 $43,000.00 ($3,000.00) The additional expense of $3,000.00 will be offset by funds from Energy Southeast Community Grant. GRANT: Grant from Energy Southeast LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 86 of 97 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City Council approves Contract Amendment No. 1 for (RFQ PS26-021) for Design and Production of Fireworks Display for the 4th of July 2026 with Pyro Productions Inc. with an additional not-to-exceed amount of $3,000.00; and authorizes Mayor Sherry Sullivan to execute the contract amendment. The new contract total is not-to-exceed $43,000.00. The City also approves payment of $1,500.00 (50% of additional cost) upon execution of contract amendment. DULY ADOPTED THIS 8TH DAY OF JUNE 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 87 of 97 Page 88 of 97 Aerial Fireworks Display -250th Anniversary Add­ on Thank you for considering Pyro Productions as your fireworks provider. Below, please find our quote as well as a link to information about our company. PLEASE NOTE THIS PROPOSAL INCLUDES ALL APPLICABLE TARIFF'S ON FIREWORKS FROM CHINA. About -Pyro Productions .pdf EXHIBIT A {SHELL COUNT SUMMARY): PLACE SHELL SUMMARY FILE HERE America's 250th Anniversary Finale Want To Really End Your Display With A BANG? Well this Custom Finale Package, exclus ive to the 2026 season , is sure to leave your spectators in AWE! This package is i n add it i on to your d i splay 's curren t finale and is nothing like you've EVER seen before! Upgrade your show and make Ameri ca's 250th, a Night to Remember! $3,000.00 Page 89 of 97 Total: $3,000.00 [L ________________ c_o_nt_i_n_u_e ________________ ] Page 90 of 97 Please review the payment schedule · This payment schedule is based on your selection of the Aerial Fireworks Display -250th Anniversary Add-on quote for $3 ,000 . 00 on the previous page . Your Payment Schedule 50/50 $1 , 500. 00 due today $1 , 500. 00 due Saturday, July 4th, 2026 Back to Previous Page Continue Page 91 of 97 Page 92 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-959 FROM: Sherry Sullivan, Mayor SUBJECT: A letter to Energy Southeast, Inc. requesting a total of $30,000.00 through Community Development Grants: $3,000.00 to be used for an America’s 250th Anniversary Fireworks Finale; $20,000.00 to be used for operating an Entrepreneurial Development Center (“Hatch”); and the remaining $7,000.00 to be determined. AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: That the City of Fairhope authorizes the Mayor to submit a letter to Energy Southeast, Inc. requesting a total of $30,000.00 through Community Development Grants: $3,000.00 to be used for an America’s 250th Anniversary Fireworks Finale; $20,000.00 to be used for operating an Entrepreneurial Development Center (“Hatch”); and the remaining $7,000.00 to be determined. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001-41336 Community/Special Projects Grant Revenue ($10,000.00) $0.00 $10,000.00 001100- 52040 Grant Expenditure (Hatch) $20,000.00 $20,000.00 $0.00 001240- 50490-10008 4th of July Event $0.00 $3,000.00 (3,000.00) TBD TBD $7,000.00 ($7,000.00) GRANT: Grant: Energy Southeast, Inc Page 93 of 97 LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 94 of 97 RESOLUTION NO. ____ WHEREAS, the City of Fairhope is in the process of completing its “Fourth of July Fireworks Display” and is desirous to add an America’s 250th Anniversary Finale; and WHEREAS, the City of Fairhope is desirous to continue its partnership with the Baldwin Community and Economic Foundation the 501c3 arm of the Baldwin County Economic Development Alliance, the University of Alabama and Coastal Alabama Community College to operate an Entrepreneurial Development Center (“Hatch”) in space soon to be located in the K-1 Center Building; and WHEREAS, there is funding available for said projects through Community Development Grants from Energy Southeast, Inc. f/k/a Alabama Municipal Electric Authority (AMEA) with a total grant amount of $30,000.00; and WHEREAS, the Energy Southeast grant does not require a match, but does require a letter requesting the grants with an outline of the purpose and intended community/economic development project, program and/or initiative. NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City of Fairhope authorizes the Mayor to submit a letter to Energy Southeast, Inc. requesting a total of $30,000.00 through Community Development Grants: $3,000.00 to be used for an America’s 250th Anniversary Fireworks Finale; $20,000.00 to be used for operating an Entrepreneurial Development Center (“Hatch”); and the remaining $7,000.00 to be determined. DULY ADOPTED THIS 8TH DAY OF JUNE, 2026 ________________________________ James Reid Conyers, Jr. Council President Attest: ________________________________ Lisa A. Hanks, MMC City Clerk Page 95 of 97 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-944 FROM: Jimmy Conyers Council President SUBJECT: City of Fairhope's Energy Southeast Election Committee Representative AGENDA DATE: June 8, 2026 RECOMMENDED ACTION: Resolution — That the City Council hereby appoints ________________________ to serve as the City of Fairhope's Energy Southeast Election Committee Representative. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 96 of 97 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that ____________________________ of the City of Fairhope is hereby appointed to serve as the City of Fairhope’s Energy Southeast Election Committee Representative. ADOPTED THIS 8TH DAY OF JUNE, 2026 ____________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk I, the undersigned qualified and City Clerk of the City of Fairhope, Alabama do hereby certify that the above and foregoing is a true copy of a resolution passed and adopted by the City Council of the City of Fairhope therein, at a regular meeting of such Council held on the 8th of June 2026, and that such resolution is on file in the City Clerk’s Office. Lisa A. Hanks, City Clerk Date Page 97 of 97