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Home My WebLink About03-23-2026 City Council Meeting MinutesSTATE OF ALABAMA COUNTY OF BALDWIN )( )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 23 March 2026. 11284 Present were Council President Jimmy Conyers, Councilmembers: Jack Burrell, Joshua Gammon, Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Conyers called the meeting to order at 6:12 p.m. The invocation was given by Marshal Frye, Youth Pastor of Celebration Church of Fairhope, and the Pledge of Allegiance was recited. Councilmember Robinson moved to approve minutes of the March 9, 2026, regular meeting; and minutes of the March 9, 2026, work session. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Councilmember Burrell asked the City Clerk to look at the paragraph under his comments regarding high density. Mayor Sullivan addressed the City Council regarding the following items: 1)Fairhope Arts & Crafts Foundation and Artists; and heading into our 75th year; 2)Dedication of the Working Waterfront at 4:00 p.m. on Thursday; and naming of the Fountain and Rose Garden; 3)Audit with zero findings and thanked City Treasurer and her Staff; 4)On March 25, 2026 at the Eastern Shore Art Center from 1 :00 p.m. to 5:00 p.m., there will be a live painting installation for Portraits of Hope! This will include Cities from all 50 states and will be displayed on the National Mall in Washington, D.C.; and Fairhope has been chosen to represent Alabama. 5)Proclamation for Coach Tim Carter who is retiring from coaching; and is a great influence of the boys and girls. She said he is a role model and friend; and was the longest tenured coach for Fairhope High School. Mayor Sullivan said March 23rd will be Tim Carter Day in Fairhope; 6)Alabama Representative Jennifer Fidler read a Resolution presented to CoachTim Carter from the House of Representatives signed by Governor Ivey; and also gave Coach Carter a Resolution from the Alabama Senate. Tim Carter addressed the City Council and said it has been a great 11 years with the Fairhope High School, all the coaches, and Principal Jon Cardwell. Mr. Carter said he made this with the support of his wife Dotsy, family, and friends; and was flattered to have had this opportunity. He said the "People" are Fairhope; and thanked everyone for allowing him to serve Fairhope. 11285 23 March 2026 Councilmember Burrell said he grew up his whole life around football; and was raised by a high school football coach. He told Coach Tim Carter, "that as good you are a coach, you are a better man; an awesome man." Councilmember Gammon said to Coach Carter, "Well done and your legacy is proof in the pudding." Councilmember Robinson told Coach Carter, "that his love for kids is not just the number one kid but is from the top to the bottom; and that says a lot and we appreciate you." Councilmember Booth said you love Fairhope; and thank you for your service. Council President Conyers told Coach Carter, "that we love you and Fairhope loves you. He said you have been a great molder of men and leave great legacy. Council President Conyers said you will be remembered for a very long-time." The following individual spoke during Public Participation for Agenda Items: 1)Eric Hankins, Pastor of First Fairhope Church, addressed the City Council regarding Agenda Item No. 6: An Ordinance to amend Chapter 4 of the Code of Ordinances of the City of Fairhope , Alabama to add Licensing of Consumable Hemp Products in the Corporate Limits and Police Jurisdiction of the City of Fairhope; and said he was against the proposed ordinance. Councilmember Burrell gave a shout out to the Mayor and Staff for a great Fairhope Arts & Crafts Festival. Councilmember Gammon said this weekend was a great Fairhope Arts & Crafts Festival. He thanked the Mayor, Staff, Artists, and Volunteers. Councilmember Robinson also said this weekend was a great Fairhope Arts & Crafts Festival. He thanked the Mayor, Staff, Artists, and Volunteers. Councilmember Booth reiterated what the other Councilmembers said; and commented there were no problems. And, said she was proud of Fairhope. Council President Conyers said Happy Birthday to Councilmember Booth. He also thanked the Mayor, Staff, and Arts & Crafts Festival Foundation for such a great event. He said it is special to Fairhope. 11286 23 March 2026 A Public Hearing was held as advertised on the request for a Package Store License by Walmart, Inc. d/b/a Walmart Liquor Box #4333, 10044 County Road 48, Fairhope, Alabama. The public hearing was opened at 6:35 p.m. No one present opposed the proposed Package Store License. The public hearing closed at 6:35 p.m. Councilmember Booth moved to approve the issuance of the license. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Councilmember Burrell moved for final adoption of Ordinance No. 1860, an ordinance to amend Chapter 4 of the Code of Ordinances of the City of Fairhope, Alabama to add Licensing of Consumable Hemp Products in the Corporate Limits and Police Jurisdiction of the City of Fairhope. (Introduced at the March 9, 2026 City Council Meeting) The motion was seconded by Councilmember Boothe. Councilmember Gammon said he spoke at length at the last meeting regarding this Ordinance. "Everything about it is murky to say the best, and there's documented downsides," Gammon said. "I think as a City Council, we are tasked with promoting the wellness and the good of the Community, and in my opinion, when I try to vote, what I try to vote on, I think will advance the Community, is this a good thing for the Community overall or a negative overall, and that is what influences me." He said there is a rise in injuries and a rise in ER visits. He commented hemp is pot; and said not here try it somewhere else. Councilmember Burrell commented he had more contacts for the hemp than against. He said it is not illegal and has been sold before now. Councilmember Burrell said we approved alcohol on the agenda; and this is regulated by the Alcoholic Beverage Control Board ("ABC"). Councilmember Burrell acknowledged there may be health concerns, but these products are no worse than alcohol products already widely available as Council continues to approve liquor licenses. He also noted how the products in question are more of a CBD product with only some THC, though he could not argue that they are completely devoid of THC. He said "there is three items on tonight's agenda that's promoting the sale of alcohol, which we know contributes to thousands of deaths on the road every year, yet we approve it and we'll probably approve those. We just approved the Walmart (liquor license), so I find it hard to say no to this item that's being regulated by the State of Alabama and the State ABC Board." Councilmember Burrell asked the City Attorney whether or not .3% of hemp is legal. City Attorney McDowell explained and answered Councilmember Burrell's question. 11287 23 March 2026 Councilmember Robinson said he sees where both Councilmembers Burrell and Gammon are coming from, adding he thinks this is tougher than what it seems on the surface. He said "I do feel there is some level of hypocrisy with us approving liquor licenses, but at the same time, regulating this in some way. That is kind of what I wrestle with this particular ordinance. I'm not sure there is enough financial benefit for the City to justify doing something new that we don't truly know what the outcome is going to be, whether it's positive or negative, but I also don't know if we understand the negatives as much as the hypotheticals we may be presented with." Councilmember Booth said she felt the same way with Councilmember Robinson's evaluation, while Council President Conyers said he has heard more from people in favor of the ordinance than he has from people against it, though he is more on the fence, saying he is not a strong proponent one way or the other. Mayor Sullivan said she has no opinion either way but noted there are other Municipalities close to Fairhope that have approved their own ordinances on hemp products. Mayor Sullivan said, "I do feel like they are going to buy it from other places and bring it in, so we are going to end up dealing with the issues anyway if they are driving or impaired. I do think our ordinance gives us a little bit of teeth if they are buying in our Community and we know if there is an establishment that is violating the policy and ABC has cited them, then it gives us the right to pull their business license." After further discussion, motion for final adoption passed by the following voice votes: AYE -Burrell, Conyers, and Booth. NAY -Gammon and Robinson. Councilmember Gammon moved for final adoption of Ordinance No. 1861, an ordinance granting a Non-Exclusive Franchise to Fiber Utility Network Inc. d/b/a Alabama Fiber Network, its successors, and assigns ("Franchisee") for the purpose of Constructing and Maintaining a Fiber-Optic Infrastructure Network within the Public Rights-of-Way within the City of Fairhope, Alabama. (Introduced at the March 9, 2026 City Council Meeting) Seconded by Councilmember Burrell, motion for final adoption passed by the following voice votes: AYE -Burrell, Gammon, Conyers, Robinson, and Booth. NAY -None. Councilmember Burrell moved for final adoption of Ordinance No. 1862, an ordinance granting a Non-Exclusive Franchise to Highstream Fiber Inc., its successors, and assigns ("Franchisee") for the purpose of Constructing and Maintaining a Fiber-Optic Infrastructure Network within the Public Rights-of-Way within the City of Fairhope, Alabama. (Introduced at the March 9, 2026 City Council Meeting) Seconded by Councilmember Gammon, motion for final adoption passed by the following voice votes: AYE -Burrell, Gammon, Conyers, Robinson, and Booth. NAY -None. 11288 23 March 2026 Planning Director Hunter Simmons addressed the City Council to explain the Site Plan Review of property owned by Brew Horizons LLC, for Site Plan Approval of 7 Brew Fairhope. The property is zoned B-2, General Business District. The property is located on Lot 5 of Planters Pointe on the northwest comer of State Highway 181 and State Highway 104 and is 1.01 ± acres. PPIN #: 6263 I 0. (Planning Commission unanimously recommends approval of SR 25.09). Councilmember Robinson moved to approve the Site Plan property owned by Brew Horizons LLC listed above. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Planning Director Hunter Simmons addressed the City Council to explain the Site Plan Review of property owned by Rockwell LLC, for Site Plan Approval of Jiffy Lube Fairhope. The property is zoned B-2, General Business District. The property is located on Lot 2 of Rockwell Place on the northeast comer of State Highway 181 and State Highway 104 and is .99 ± acres. PPIN #: 633810. (Planning Commission voted to recommend approval of SR 26.01 ). Councilmember Burrell moved to approve the Site Plan property owned by Rockwell LLC listed above. Seconded by Councilmember Booth, motion passed by the following voice votes: AYE -Burrell, Gammon, Robinson, and Booth. NAY - None. ABSTAIN -Conyers. Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the development and three (3) years hosting of a new City of Fairhope website that is on TIPS (Contract #220105) with CivicPlus, and therefore does not have to be let out for bid. The development cost and first year are no-to exceed $44,734.90. Year Two and Year Three are not-to-exceed $15,329.20 per year. Total Three-Year Cost not-to exceed $75,393.30. The motion was seconded by Councilmember Booth. Councilmember Burrell said he spoke to Councilmember Robinson regarding liability; and asked is there any other product that can be used. IT Director Jeff Montgomery said they looked at other products, but this is the best fit. After further discussion, motion passed unanimously by voice vote. * * * 11289 23 March 2026 RESOLUTION NO. 5757-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the development and three (3) years hosting of a new City of Fairhope website that is on TIPS (Contract #220105) with CivicPlus, and therefore does not have to be let out for bid. The development cost and first year are not-to-exceed $44,734.90. Year Two and Year Three Costs are not-to-exceed $15,329.20 per year. Total Three Year Cost not-to-exceed $75,393.30. ADOPTED ON THIS 23RD DAY OF =..c==--=--= Attest: �,,4,1-l__, sa.&nk;, MMC City Clerk Reid Con yers, Council Pr esident Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope has voted to approve the Subscription Renewal for Short Term Rental Address Identification and Monitoring and Compliance Outreach by Granicus, as sole source distributor; and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41-16-51(13). The annual cost will not-to-exceed $5,869.01. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. RESOLUTION NO. 5758-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope has voted to approve the Subscription Renewal for Short Term Rental Address Identification and Monitoring and Compliance Outreach by Granicus, as sole source distributor; and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41-16-51(13). The annual cost will not-to-exceed $5,869.01. ADOPTED ON THIS 23RD DAY OF MARCH, 20 6 Attest: 6/ijµ--6saAanks,'MM City Clerk 11290 23 March 2026 Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 25-017) 46 KV Transmission Line -2025 Modifications and Additions with a cost of $21,742.00; and to award Change Order No. 1 to Gridco, Inc. The new contract total will be $2,216,183.20; and the City will provide materials with a not-to-exceed cost of $15,500.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5759-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 25-017) 46 KV Transmission Line -2025 Modifications and Additions with a cost of $21,742.00; and to award Change Order No. 1 to Gridco, Inc. The new contract total will be $2,216,183.20; and the City will provide materials with a not-to exceed cost of$15,500.00. Attest: ADOPTED ON THIS 23RD DAY OF MARCH, 2026 s Reid Conyer C uncil President Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution to rescind Resolution No. 5682-25 approving the selection of the Evaluation Team of NEAL Technology Associates, Inc., for Professional Services for (RFQ PS26-001) Joint Use Attachment Survey and GIS Entry; and to authorize the re-bid of this purchase under Code of Alabama 1975, Section 41-16-57( d). Seconded by Councilmember Robinson, motion passed unanimously by voice vote. 11291 23 March 2026 RESOLUTION NO. 5760-26 BE IT RESOL VED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, To rescind Resolution No. 5682-25 approving the selection of the Evaluation Team of NEAL Technology Associates, Inc., for Professional Services for (RFQ PS26-001) Joint Use Attachment Survey and GIS Entry; and to authorize the re-bid of this purchase under Code of Alabama 1975, Section 41-16-57(d). DULY ADOPTED THIS 23RD DAY OF MARCH, 2026 Attest: Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 25-009-COF-2023-EDA00l) K-1 Center Redevelopment with a cost of $51,531.00; and to award Change Order No. 1 to Rogers and Willard, Inc. The new contract total will be $6,107,110.00. Authorize Treasurer to transfer $51,531.00 from General Fund to the Capital Projects Fund in the FY26 Budget. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5761-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAI RHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 25-009-COF-2023-EDA00 1) K-1 Center Redevelopment with a cost of $51,531.00; and to award Change Order No. 1 to Rogers and Willard, Inc. The new contract total will be $6,107,110.00. Authorize Treasurer to transfer $51,531.00 from General Fund to the Capital Projects Fund in the FY26 Budget. ADOPTED ON THIS 23RD DAY OF MARCH, 2026 Attest: �,:ffe� City Clerk 11292 23 March 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-024-2025-PWI-021) to Fairhope Building Company for Welcome Center Envelope Repairs with a bid proposal not-to-exceed $527,435.00 which includes alternates 1 -4. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTIO N NO. 5762-26 BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope did request, receive, and open bids for (Bid No. 26-024-2025-PWI-021) Welcome Center Envelope Repairs for the Public Works Department. [2]At the appointed time and place, the following bids were opened and tabulated asfollows: Please see attached Bid Tabulation for Welcome Center Envelope Repairs [3]After evaluating bid proposals, with required bid specifications, Fairhope BuildingCompany, with a bid proposal and alternates 1 -4 not-to-exceed $527,435.00, is nowawarded the bid for Welcome Center Envelope Repairs for the Public WorksDepartment. ADOPTED ON THIS 23RD DAY OF MARCH , 2026 Attest: �A� 1saAI-fanks, MMC City Clerk 23 March 2026 TABULATION Of BIDS for Welcome Ce-nter Envelope Repairs City of Fairhope GMC Project No. AMOB250022 March3,2026at2:30 p.m. GMC TABULATION OF BIOS Bise Bid Envelope Notations Attetntte1 Ahernl1e2 Altern1t13 Ahernate4 Total Bne Bid for Welcome Center Ulvelope Repairs City of Fairhope GMC Project No, AMOB250022 March 3, 2026 at 2:30 p.m. BaseBld Envelope Notltlons Atternatel Ahemate2 Ahernate3 Alternate4 Total Bate Bid Ltnpn Oen\oprMnt Company, UC 960Schininger Road South.Suitel Mobikl,AL 36695 GC LICENSE NO.: S9083 NOTATIONS: rTEMS RECEIVED � BlDFOl!M ✓ ATTACHMENT A f-✓ f-CONTRACTOR INFORMATION ACCOUNTING Of SALES TAX � lt>IOhloCuuolty ✓ BlDllOND N\nraComl)"'y ✓ AOOENDUMI f-✓ ADOENOUM1f-� AOOEJOJMJ � AOOHOUM,t I 527,920.00 - I 30,500.00 I 19,000.00 I 9,300.00 I 11.950.00 I 598,670.00 Fairhope Building Company ns Fiiirhope Avenue Fairhope.AL 36S32 Ge LICENSE NO.: 60931 NOTATIONS: ITEMSRECEMD ✓ BIDFOltM >--✓ ATTACHMENT A >--✓ CONTRACTOR INFORMATION ✓ ACCOUNTING OF SALES TAX ,,,.,._.,lU!hlnou!ono. ✓ BIO BONO c.m,..,. ✓ ADDENDUM I f-✓ AOOENOUM2 ✓ AOOfNDUMJ ✓ AOOfNOUM4 f- $ 464,112.00 - I 26.353.00 I 7,516.00 I 4,153.00 I 25.201.00 I 527,435.00 GrHn-Slmmont Company, Inc. 3407 NorthWS11eet Pensacola,Fl32S05 GC LICENSE NO.: 38115 f'K:lTATIONS : JTEMS.REglV(D ✓ BIDFORM "7 ATTACHMENT A -.!,_ CONTRACTOR INFORMATION ACCOUNTING Of S ALES TA)( -,l,lllll&SJ,ewh!' .!,_ BIDBOND lnluloraCo,npa,,y ✓ ADOENOUMl ✓ ADDENDUM? .!,_ ADDENDUh'IJ .!,_ ADDENOUM4 I 598,000.00 Nono I 94,240 .00 I 34,6,0.00 $ 13,813.00 I t9,116.00 I 759,779.00 Gulf Constructlon Co UC 870 HeronCovelane GutfShores,AL 36S42 GC LICENSE NO.: S9B04 NOTATIONS: fTEMS RECEIVED ✓ B!DFORM ✓ ATTACHMENT A -..:!__ CONTRACTOR INFORMATION ACCOUNTING Or SALES TAX - u.,t;M111,8ondinc ..:!__ BIOBONO c.m,,.., ✓ ADO£NOUMI -..:!__ ADOENOUM2 ✓ ADDENDUM3 '""7 AOOENOUM4 f-- $ 473 .917.33 - $ 74,877.B8 I 15,421.94 $ !2.761.20 $ 71,153.01 I 598,132.36 11293 C.SharpeCoLLC 8ienvillo Conltruction Services. UC 226S7C1nalRoad 2SONorthJacksonStreet#2 Orange Beach.AL 36561 Mobile, AL 36603 Ge LICENSE NO; 22494 GC LICENSE NO.: ssns NOTATIONS: NOTATIONS: fTEMS RECEIVED ITEMS RECEIVED ✓ BlDFORM � BIOFORM ✓ ATTACHMENT A ✓ ATTACHMENT A f-✓ CONTRACTOR INFORMATION ✓ CONTRACTOR INFORMATION ✓ ACCOUNTING Of SALES TAX ACCOUNTING Of SALES TAX -tbtioflw,<MMut\111 Art.rioo,reMu1ual ✓ BID BOND --""""' ✓ BID BONO lftowanc.°"""''"" ✓ ADDENDUM I ✓ ADDENOUM1 -f-✓ AOOENOUM2 ✓ AOOENOUM2 ✓ ADOENOUM3 z AOOENOUM3 ✓ ADDENDUM• ....:.. ADOENDUM4 I 699.265.00 I 810,000.00 -"°"' I 0.00 I 98,032.00 I 0.073.00 I 15,000.00 I Xl,042.00 $ 28.500.00 I 162,151.00 I 36.800.00 I 884,531.00 $ 988.332.00 RHDeas8uildlngCoLLC RellimContracling 3660 Dauphin Street. Suite 0 1051 Le1oySt evens Road Mobile. Al 36608 Mobile.AL 36695 GC LICENSE NO; 57048 Ge LICENSE NQ; 53719 OOTATIONS. NOTATIONS: 'Deduct $8000 from Base Bid. "Deduct $22.000 from Alt #4 ITEMS RECEIVED 11.f,MS RECEIVED � BIOFORM :..... SID FORM ✓ ATTACHMENT A ✓ ATTACHMENT A f--f--,!_ CONTRACTOR INFORMATION � CONTRACTOR INFORMATION ACCOUNTING Of SALES TAX ACCOUNTING OF SAUS Tt,;¥, f--f--,,... ... ,.ei,...,,1y,nd SulelyComjianyol ,..:_,B1oe0No �flfordf.-elnwranc,o ✓ ADDENOUMl ✓ BIDBONO ...... "°7 AOOENDUMI f--f--✓ ADOENOUM2 ✓ ADDENOUM2 � ADDENDUM3 7 AOOENDUM3 f--✓ AODENOUM4 ✓ AODENOUM4f.-f-- I 4 92,000.00 $ 533,000.00 ·-saooo.oo .. _,2200000 - I 52.750.00 I 23,000.00 I 10,000.00 I 8,500.00 I 11.000.00 I 16,500.00 $ 24,500.00" I 10,500.00 I 590,250.00 I 591,500.00 , }certify that the above bids were received sealed and were publicly opened and read aloud at the time and place indicated and that this is a true and correct tabulation of all blds ,eceived for this project. Vlitr, f::i-'¼!�Yeo, ATP,,Virginia 8. Rodriguez-Feo.lA Alabama Registration No. mo 11294 23 March 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-016-2023-PWI-013) to Arrington Curb & Excavation, Inc. for Construction of New Sidewalk Along Parker Road from Main Street to US-98 with a bid proposal not-to-exceed $253,313.23. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5763-26 BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope did request, receive, and open bids for (Bid No. 26-016- 2023-PWI-013) New Sidewalk Along Parker Road from Main Street to US-98 for the Public Works Department. [2]At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for New Sidewalk Along Parker Road from Main Street to US-98 [3]After evaluating bid proposals with required bid specifications, Arrington Curb & Excavation, Inc., with a bid proposal not-to-exceed $253,313.23, is now awarded the bid for New Sidewalk Along Parker Road from Main Street to US-98 for the Public Works Department. ADOPTED ON THIS 23RD DAY OF MARCH, 2026 Council President Attest: City Clerk 11295 23 March 2026 OVERSTREET & ASSOCIATES CONSULTING ENGINEERS CITYOFFAIRHOPE PARXERROADSOOYALKS Bidllak:lllr.?026 GAHSl/lllllY ARRN3TCN WlB & """"""'"""""" .,.. .....-CCHSTRLCTIONCOli'Nf't, PI.RUSSEllUC RHCV.S!!lMtHiCXl,UC EXCAVATDl,N: PAA'IDISWTH.N: GR<lJ' Hl.GESliOSERVO:SllC COOTR>CTING,t«: '"""""'"' llC .11..SOCUllllSfJlh ., ...X X X X X X X X X IAllll!IDlllttl.1� X X X X X X X X X "'' X X X X X X X X X tti.3� X X X X X X X X X MlerwlumNo.•� X X X X X X X X X tti.S� X X X X X X X X X PAY11c. oesa,,,m UNIT QU.IHl11Y ,=,PRJC< OTAt ''"""" TOTAL UNITPIIICE OTAL IJNITPRICE lOTAl UNITPRICE TOlAL IMTPRICE TOTAL IUHIIP"" TOTAL UNITnu\,t OTAL -·'""----< .. I 1.200.00$ 1,IJJlOl $ SJ7ll6$ ,,. .. S 3,150.00$ .,., s 6.0Xl.(0$ ,,.,,,, s10.m>.oos ,,.,., $10,500.00$ 2,QS.00 $12.DXI.OOS 3,0Xl.00 $10,0CO.OOS ,,.,., S12.0CO.OOS ---..c-Sao,ol; ""' . I mos ,_, 241'0 $ 1.936.00 $ E'5 I 3.100.00S 31.25 $ 1,SC0.00 S 15.(()$ IJUl.00 S 12DJ$ .. ., I Ji.00 $ Ul).00 S ,,., I 1,IXXl.00$ HI .. ., _ ..... "' ' I "-"I t9'ii.95 $ <lll I 182.31 S 210.00 $ 1,H0.00 S mn s 1.�.96 s 25.00 $ 11!1.00 $ 15.00 $ 105.Dl $ ,.,., I 1,7SOOO S 25.00 S 115.00 $ �., I ---..,a.we.,,., " < I 37.!0S 1.sxl.00 $ 2'20 I ,.., I ""' I 1,«Kl.OOS 19.00 S 1,160.00$ 12.00 $ .. ., I 15.00 $ ..,., I ,., I 3,0Xl.00 S 15.00 $ ..,.,, 35.IXIS """ .......... ocs ' I 750.00$ 7&l.1Xl $ 57l.0J $ SM.03 S «ll.00 $ 400.IXIS ,.,., I .,,., I 150.00 $ 1S0.00 $ ,.,., I .,., I ,.,., I �1.00 S 225.00 $ m.oos 500.IXl $ , ... Lrdalodw.ci:lfl "' ' I �., I 560.00 S U'6 I 2J1'1 I 75.00 $ .,..,, 28.IXl $ 22◄.00 $ 100.00 $ !00.00 S 50.00 S .. ., I 1$0.00 S 1,200.00$ 20.00 S 1ro.oos 50.00$ .,_ .,....i_,.,....>t, " . I ,.,.,, 9,Elll.00 S 122.96 S S,897.23 S ,.,., I 16,560.00$ 215.47 $ 10,342.56 S 181.50 S 9,00J.00 S 115.00 S S,520.00 S moo 1 \3.200.00 S t88.00 S 9,024.00$ 33000 S �., l'bn!.Mllltll�ltt) " I 560.00$ 2,200.00$ 3�U1 S 1�.54 S 185.00$ 740.00S .,,., I 1,6Cl).00 S lOlJJl I 1"3JJl I >>JJJJ I '"JJl I ..,., I 1,IJl.00 $ 100.00 S G.OOS 1119.00 S �---' ' $13,T.ll.OOS 13,T.ll.OO $(7,88125 S 47,68125 $15.0SO.OO S \5,l:60.00 $15.30914 S \5.»ll4 $13273.00 $ 13lnt'O $35,00J.OO s lS,IXK!.00 $12.0:0.00 S 12,00:u:o $26.5@.13 $ 2E!Q'l.13 $20,COO.OO S .... �n,tt ""' lJJI I 120.00$ 1«1,7&1.00 $ MJl I 103,611.lll S 75.00$ 81,815.00S 69.� $ 81,500.04$ ,.., I 98.SJ:l.OO S 115.00 $131,895.00 S 74.00 $ 86,a:12.00 S 81.00$102.051.00S 88.00 S ·-�.....,..1·rlt<'t�"'-fl ""' ' I 16.S.OOS 3.D).00 S HI 2,186.36 S ,YJ.OO I 2/J'IJ.OOS 95.IXI S 2.156.00 S 1115.00 S 4,070.00 S 116.00$ 2.552.IXI S 16500 S 3.&:Xl.00 $ 125.00S 1.�.oos �., I .. ., ---"" -I ..... 9,6Cl).00 $ JU.I$ 6.CSS.00 S �,o I 9,1ooms u»I 5,6Cl).00 S ,.., I H'IXI.CO S 56.00$ 11200.00$ �., I 8,0ll.00 $ 25.00S 5.0:0.00S .. .,,-......"" 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S 4.n8J9 $ ma.:s S 5,lm.00 S 5.69.lOO $ 6,725.00 S 6.715.00 $ 4,500.00 $ ""'"' I 5461.02 S 5.Sl.02 S 5,461.50$ """ """" "'" ' S 11,COO.OO $ 11.a,J.IXI $ 2,689.38$ """ S 9.tli.00 I S,ai.00 S 2.528.17 $ 2,528.17 s J,01oms 3.1110.IXI $ 3,!:00.00$ 3,00JJl S 5,500.00 S 5,500.00 S 2,W.34 $ 2,MS.31 $ 2/li9.50 I �., -" " I llJJl I 4il5.� $ 47.11 S ""' I 20.00 S lJJJJll 44.29 $ "4JS I �m I 795.00 $ 50.00$ 750.00 S 75.00J 1,125.00$ 51.00 S 765.00$ 50.75$ ""'" .... 00< ' S 2 750.00 $ 5,S00.00 S 1.Dl.13 S 3,68).26 $ 3,\50.00 $ 6,lllOO S 1.720.43 S 3,«o.86 S 2,rBl.00 S 4.100.00 $ 2,00300$ 4.«ll.00 S 2.500.00 I 5,003.00$ 1.966.20 S 3J32.40S 1,966.50$ ,_ ... "' M I 1Ul S 8,5',l&l I , ... 3.0»14 I to., I 3,.al.00 S !.40 S 2.9JHO S 10.001 J.4&1.00 s 10.00$ H&l.00 S 10.00 S 3,4150.00 $ !Bl I 3,321.f(lS 10.00$ """ -•"'C� 00 . I G'1 I 1 7ii.9i S CZ.44 I 1,867.36$ 41.751 2,101.00$ 10.00$ 4411.00 S 47.501 2.0X,.00 S �m I l,&n.00 S 5'00 I 2,(1,).DJ s '5Sl I 2.(Q;.40$ 45.75 $ """ _, .... lie'! 00, . I 15.11$ "1Sl I HJJ I ,a;11 I E'51 2,CIJS.00$ 10.001 ..,., I 20.00 S 88J.OO I 16.00S 104m I 20.00 I 88J.OO S ,,., I 88J.00$ "" I �G l'#fl "'" . I 100.00$ 1,(Ql.00 S rm s 837.10$ 115.ml 950.IXIS n.75 I 787.50 S 94.0l I 9«1.00 S am 1 l>lJJl I !50.00 S 1,500.00 S 9:1.00$ IXl.OOS 00.00$ ,.,,.. _ ...00< ' I 9'll.00$ UXl.00 S 1100.00 I 2.Gl.00 S 2,825.00$ 5,660.00 $ 2.li2.50 $ 4,725.00 I 2.113.00 S 5,626.00$ 2.100.00$ 5.400.00 S t,DJOO S 3.lll.00 $ 2,100.00 S 5«:0.00 $2,100.00 S "'"" -o...,.s.......,1cio,1i,o• "" ' I \,�.00$ 3,500.00 S 2.650.00 S s;moo S 6.592.00 S 13,IM.OO S 5.512.50 S 11.0'25.00 $ 6.563.00 $ 13,126.00 S 6,150.00 S 12.»l.OO $ &.OOl.00 I 16.003.00 S 6JX!.OO $ 12,BX).00 S 6,lXI.OOS �CTEDTOTA!.81D$ 329,STT.(l $ 286,Jalll $ JlS,81\.00$ 253,313.23$ lXl,OOlOO I 357,211.75$ 283821.50 $ 296,173.� $ st&ITTEDlOT,IJ.BKJ S 329.5!393 S 2815.38111 $ 3\9,871.00 $ 253.313.23 S XO,tolOO $ 357,211.75 $ 789,827.50 S 296.173.«l $ Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection by the Evaluation Team for Professional Landscape Architectural and A&E Services for (RFQ PS26-015) for the Flying Creek Nature Preserve Phase II (GOMESA Funded Project No. 2026-PWD 100) and Phase III (South Tract Offroad Bicycling Project No. 2026-PWD 110) to Duplantis Design Group, PC (DDG); and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by Councilmember Booth, motion passed unanimously by voice vote. "" ,_ ,,.., .,., UXl.00 ... ., ... ., 15,Mt.l.OO 2,796.00 20,00l.OO 103.2'14.00 , ... .,,,,,,., 10,!00.00 ,,,,,., 4,lil!0.00 , .. ., ,,,,,., 20,003.00 1J,f11J.IXI ,..,oo l�JJl 4,IXl.00 SJJl ,;,o., ,,,,,., 18.lnl.OO 1$100 17,347.50 S,46\.50 ,,.,., "'" 3,93300 l.4ED.OO 2,013.00 .. ., .. JJ) 5,G.00 12,!IXI.OO 315,425.15 315,425.75 I 1296 23 March 2026 RESOLUTION NO. 5764-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the selection by the Evaluation Team for Professional Landscape Architectural and A&E Services for (RFQ PS26-015) for the Flying Creek Nature Preserve Phase II (GO MESA Funded Project No. 2026-PWD-l 00) and Phase III (South Tract Offroad Bicycling Project No. 2026-PWD 110) to Duplantis Design Group, PC (DDG); and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 23RD DAY OF MARCH, 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a contract with Southern Engineering Solutions, Inc. for Professional Engineering Services for (RFQ PS26-0l 0) for the New 2.0 Million Gallon Water Tower and 24" Water Main with a contract amount of $525,000.00 for Preliminary Engineering Design Phase, $5,000.00 for Bidding or Negotiating Phase, and $400,000.00 for Construction Engineering & Inspection Phase. Total Not-to-Exceed contract amount of $930,000.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5765-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract with Southern Engineering Solutions, Inc. for Professional Engineering Services for (RFQ PS26-010) for the New 2.0 Million Gallon Water Tower and 24" Water Main with a contract amount of $525,000.00 for Preliminary Engineering Design Phase, $5,000.00 for Bidding or Negotiating Phase, and $400,000.00 for Construction Engineering & Inspection Phase. Total Not-to-Exceed contract amount of $930,000.00. DULY ADOPTED THIS 23RD DAY OF MARCH, 2026 Attest: ��tf,f/,.l,., � 11297 23 March 2026 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-025-2026-WAT-004) to GMC Underground for AL-181 6-In. Water Main Replacement from County Road 34 to Stone Creek Drive with a bid proposal not-to-exceed $455,573.50. Seconded by Councilmember Booth, motion passed unanimously by voice vote. RESOLUTION NO. 5766-26 BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1]That the City of Fairhope did request, receive, and open bids for (Bid No. 26-025- 2026-WAT-004) Water Main Replacement from CR-34 to Stone Creek Drive for the Water/Wastewater Department. [2]At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Water Main Replacement from CR-34 to Stone Creek Drive [3]After evaluating bid proposals with required bid specifications, GMC Underground, with a bid proposal not-to-exceed $455,573.50, is now awarded the bid Water Main Replacement from CR-34 to Stone Creek Drive for the Water/Wastewater Department. Attest: �nks, City Cler ADOP TED ON THIS 23RD DAY OF MARCH, 2026 JamQ�=f)- Council President 23 March 2026 City of F•irhope Bid Tabui.tion Bid 26--025-202'1-WAT--004 AL-111 liM Water Main R.pJaeem.nt from CR-34 to SIOM Crffk Dr. Op,pnod Ma.rch 3, 2029 al 2;00 P.M. Bid Documents Si9n-ed I NotariUd (V/H) Bid Bond {YIN) Udendlffl I (YIN) ,�:;.;:--� -- 1 1000 SF 2t9C Filtar Blankel, Geotoxtile 2 1 Lump Sum 260A Cement Mortar Flo\loQbCe B.ckfill, Mix ◄ 3 I Eooh 600A. MoblliuHon (Limited to 10% to Total Contract Ptice) • 100 SF 301A Crushed Aggregate e .... Course, Type B, Plant MilCed, 12M Thidc •500 TON 4308 lamporal)' ALDOTf1 Stone 6 50 SY Planing Existing Pavomont (Approximately 1.0• thn.i 2.0• Thld<) 42◄.A Super-pave Bltl.ffwtou, Concrete \Neatlng 33 TON Surfaca La,..r, 165 bs/SY -31◄' Maximum A.......,.abe s� Mix, ESAL Range CJD -per ton ◄2◄0 SYperpave Bib.Jrnlnous Conetete Binder Layer, 240 Lb&t:SY 100 TON • r Ma.x.-num Aggregate Size Mix, ESAL R•ng& CID • per ton •,00 LF 637A Fence Rest (All types) 10 500 LB 641C thK:t .. Iron Fitthgs 11 " E•"' &41M Retainer Gland Ind� Bolts and Gnkets 12 2300 LF 641U 6" Dlf>S HDPE PE◄710 ORll WMer M* OlrectionallyOnn.d 13 • .. .., 641U15" J:6"0.-.SButtFUSKW'lxMJAdaphtrwl Stainless stiffener ,. 1 ·•ch 641 U2 O"x2" Nylon Coated Ductile Iron Service S:idctle wl SS Double Strap & Neoprene Gasket 15 I Each 641 U3 B"x1 • Nylon Coaoted Ductile Iron S.r,ice SaddAa WISS DoubJe 5t ... ,.,, a Ne----ne Gnlwt 16 •Each 64104 6"x3/-4"NylonCoatedOIJCt!MlronSerYice Saddle wf 66 Doublla Stnq> & 1-prene Gasket 17 200 LF 6'1U5 a� Pressure ClllS.S 350 DI Main Laid ,. 2 Eoch &41U66.ln&ertionVatwi 19 1 Each 641U7 6" "-"&ter and Box Roloc.atlon 20 E•ch 641UB 5� Gate Valve with SLem Extan:slon and 80)( 21 Each 641 us A� Hydrant (CompletD with Riser and Shoe) 22 Each 6-41U10 Extend and Rec;cnned 3/-4" Water Service Linc, (lncJUOM connec::t:ion fittings and neceuuy piping) 23 E•ch 6'1U11 Extend and Reconnect 1•water SeNk:e Uno (lndudes conn9ction fittings and neoenary piping) 2A Each 641U12 Extend and Reconned 2· waterMsln (IF\dudc!&s conneclion fittir.ga and rwtODSSary plplog} " 100 CY '650A Topsoil (Truc:t<bed Measurement) 26 500 SY 65-4A Solid Sodding 27 Ac,e 665A Twnporary Soedlng 28 Ac"' 8658 Temporary Mulching 211 '° lF 66SC 2◄" T•mporary Piping JO 300 LF 655.J Slit FWlOtl (lnslaM.uon and RemOYal) 31 300 LF 6650 Wattle (ln&tallation and Remove!) 32 Lump Sum Temporary Traffic Conll'OI E~Jw En.rov &ffvlcn UC y y V ---, __ ,10.00 $10,000.00 $10.000.00 $10,000.00 $4:1,600.00 s.u.,oo.oo $115.0D $6.0CD.OO $46.00 s.z2.eoo:OO $30Jl0 Sl,500,00 •-.oo S18JJ86ix> . mo.oo --00 ---.. .. le.<100.00 aooo SI0.000.00 l1&Q.00 S11.-00 11115.eo ____ ..,. . sm.oo ' SS.00000. ll!QQ.00 saoooo ·mo.oo STOOJ)O • S65Q.(ll) SS,250A>O -,$f2nMnn,., $12.600.00 •.000.00 its,ooo.00 $15.000.00 St,500.00 $4.500.00 $10,000.00 $20,000.00 S1,900.00 $9,500.00 $2,150.00 $2.150.00 $2,650.00 $2,650.00 $45.00 $4,600.00 $20.00 110.000.00 $2,000.00 $4,000.00 12,000.00 $-4.000.00 $250.00 $1C,OOO.OO $12.00 $3,600.00 $6.00 $2,-400.00 $10,000.00 $10,000.00 33 Eoch Additional 1teo1s to be utl�zed at the Direction of the Eng!nMJr $50,000.00 $5-0.000.00 Total e- Bkf (ttema 1 �34) $506,365.00 11298 GMC Urviarnround Und9"Ground, Inc. y y y y V --------- '2 .00 S20CI0.OO '2.00 $2.e\JO.OO 116,000.00 $16,,000.00 Sli,000.00 125,000.00 SS0.000.00 no..000.00 $46000.00 $46,000.00 '20.00 $2,000.00 sso.oo $5W0,00 $98.00 UR.000.00 $10.00 '5.000.00 $30.00 $1.600.00 '55.00 $!.160,00 S27UO so,n'.so_! ..... 01) 'i:,,0000 ., , unM • $27,--01) . $100.00 Sill.U00.00 St.00' $)00.00 -·•uoo.oo II t10.00 SS,000,IIQ . $11,00 S6.&00.CD S1.ztl00 S1.80QD0 --$S,li0.00 141.00 . ,,,., _ . .., ...ttD••- 1751),00' s:lOOO.OO asoo.ro. .12-,,0 ,: S1:20ll,OO $1.200.00 ..__ . $<,600.00• SV""'"'00 $1 ":Jnn.OO . '&>.000.00 .IS.D00-00· uoo.oo M,600:00 st.5011:00 S,2.501).00 $50.00 .$1Q,,QQl),00 IU0.00 122.ooo.DO .512,000.00 __ ,,,, 48:500.00 .. s1r,ooo.oo 16.000.00 $6,000.00 16.000.00 S6,00DOO S1,9!>0.00 $5,650.00 $4.900.00 $1-4,700.00 S7,000.00 S,.4,000.00 $8,500.00 $17,000.00 $2.000.00 s,0.000.00 $4,700.00 S23,600.00 $2,000.00 $2,000.00 $-4 200.00 $-4,200.00 $6,500.00 $6,500.00 S6 300.00 M,300.00 '80.00 $8,000.00 $75 .00 $7,600.00 110.00 $5,000.00 12/J.OO s,0.00000 '2,000.00 $-4,000.00 $2.000.00 $4,000.00 $2,000.00 $4,000.00 11.600.00 SJ.000.00· $100 .00 M,000.00 S125.00 $5,000.00 $6.00 $2.-400.00 &5.00 $1,600.00 $8.00 $2,-400.00 $10.00 $3,000.00 $35,000.00 $35,000.00 $15.000.00 $16.,000.00 SS0,000,00 $50,000.00 $50 000.00 $50,000.00 $-455,573.50 $5-44,750.00" 11299 23 March 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-028-2025-PUS-014) to Criswell Contracting Services, LLC. for Installation of 12 New Lift Station Bypass Pumps with a bid proposal not-to-exceed $589,595.60; and authorize the Treasurer to transfer $289,595.60 from General Lift Stations Improvements project to 12 Bypass pump installation project. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5767-26 BE IT RESOLVED BY THE GOVERN ING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [l]That the City of Fairhope did request, receive, and open bids for (Bid No. 26-028- 2025-PUS-014) Installation of 12 New Lift Station Bypass Pumps for the Water/Wastewater Department. [2]At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Installation of 12 New Lift Station Bypass Pumps [3]After evaluating bid proposals with required bid specifications, Criswell Contracting Services, LL, with a bid proposal not-to-exceed $589,595.60, is now awarded the bid for Installation of 12 New Lift Station Bypass Pumps for the Water/Wastewater Department; and authorizes the Treasurer to transfer $289,595.60 from General Lift Stations Improvements project to 12 Bypass Pump Installation project. ADOPTED ON THIS 23RD DAY OF MARCH, 2026 Attest: �A.anks,MMC City Clerk 23 March 2026 Cly of F1lmopo BW rn,•t1on Bij 2'�21�D2'-'l/$-01◄imlll-ofTwe� (12}Nfw LIIIS-� Pumps �BW;M1,,;,1211>,l02lll-OOP.ll .. fl BldOOMwoliSlir<d/Holld,od(Y/N) Bld&nl(YIP( -1,1.1.111 (YIN) '.l:ilii{II 6-ZJ '. � I -(L-IOllllctilleTCM!Conndf'll<eJ llM'SUM 1 1 Bi,atsP1111PSle1--LIISlaliol Ll.lAPSIM 1 3 e,,.nP,mpSa2 n..,-,H,Hot-UM'SUM 1 4 B,pi,sl""'9Sil3--LIISillion 1.1.!dPSUM 1 l il)plssP1111P4-c.ino&i,at1L116111ot LUMP SUM 1 B)pas�Ste�Map,1,lullC-Litl LUMPSIM 1 I Silllm 7 �IIPlll1'Sfi6-RoctCllolt1LIISJatlon LUMP SUM I ' 8yplss1'1111'Sitl•BsiloilOroLIISltttiol LUMP&Jll 1 I ll)llNIP"1l'Slts8·�UISialm LLldPSW 1 10 B)pa,11'1111'Slel-Pierl.llS* LUMP SUN 1 11 �1'11!1lSle10·11ot11MotlieS!rotOUIS1,ii)n LUMP SUM 1 11 i!)!ull'ilt1lSHe11-QuaiC<eekLitlS1mi LUMP SIi< 1 13 8WIS'l'llt1lSi1e1l•ThoW-..LJSllicn LUMP SUM 1 :: "' .. •.-�-.t TOTAi.PROJECT COST(PAYl1l'MS 1·13J 14 IOIIConiQency-i1otrlltoMl.liiz,dllf>t-•thef'11ffl! TOTAL PROJECT COST (PAY ITEMS 1· 13} PllJS COOINGENCY (PAY ITEM 141 _, Tolhl,_ldmyl/lOlll1d;ell60.,,""111IIBir/Tl//vflli» 11300 Brkon,lnt. -1.tbor �� llup,31(1 Kd1)'1"'1dlre& Stt,tcts,R. -..,LLC. �UC. EJCl',olon,lr<. ,e. y y y y y y y y y y y y y y y � �, � � 12◄,IXII.OO IIO,IXll.00 11�000.00 l4Q.IKIO.OO 117,1�.j! 8111,335.00 S◄l,!00.00 �--00 138,&lil.OO �171.iii IOI.moo 145,750.00 134,174.00 138,IIOO.OO ll4,'ll3.85 111,8:ll.OO MO,I00.00 128,1811.00 116,5IXI.OO 1511138.00 lt4,l8100 161,lOO.OO 1!1,114,00 ISO,IXll.00 $71.54114 111,151.00 113)111.00 161,476.00 1<2.000.00 $11Jl&lj)] 194$79.00 111,1511.00 IM,IICl.00 �000.00 $72,202.50 llll,771.00 141,500.00 $11,146.00 165,CIXlro 173.115.B IM,316.00 111.oooro 135,�Al 111,IXII.OO 151,15253 161,!Mro 150,l!ll.OO 140,!!5.00 ISO,IXll.00 lli!llUO 163.l54.00 117,IXII.OO 131,151.00 IIS,aJ0.00 152,102.53 161,488.00 S<e,100.IIO $l1,760Al 113.IXll.00 $51MS,4'1 $&,111.00 S<e,!00.00 139,157Al 15◄,371.00 $60,196JIO > ...j:-�· �111.00 $616,550.00 lll0.1911.00 1511,175.00 1114�18.!S !a1,◄IUI' 167,16100 163,l99.IO 159,967.50 178,431.811 1181,18l.◄o' '7��15.00 �6(i, IWl,882.50 IMl,750.TT Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-026-2026-WAT-002) to Ferguson Waterworks for Ductile Iron Pipe for CR-32 Lone Oak Farms Cost Sharing Agreement with a bid proposal not-to-exceed $297,978.80. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. 11301 23 March 2026 RESOLUTION NO. 5768-26 BE IT RESOLVED BY THE GOVERN ING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1]That the City of Fairhope did request, receive, and open bids for (Bid No. 26-026- 2026-WAT-002) Ductile Iron Pipe for CR-32 Lone Oak Farms Cost Sharing Agreement for the Water/Wastewater Department. [2]At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Ductile Iron Pipe for CR-32 Lone Oak Farms Cost Sharing Agreement [3]After evaluating bid proposals with required bid specifications, Ferguson Waterworks with a bid proposal not-to-exceed $297,978.80, is now awarded the bid Ductile Iron Pipe for CR-32 Lone Oak Farms Cost Sharing Agreement for the Water/Wastewater Department. ADOPTED ON THIS 23RD DAY OF MARCH, 2026 Attest: * * * 23 March 2026 City of Fairliopt Bid Tabulation Bid ll-025,2ffi.WAT-002 Outlfle Iron Pipe for Cll-32 Lone Oil fll'll!I Cost Shiring Ag!ttment Opened� 10, 2026 at 2:00 P .M. Consollillltdf>lpe& SuPPIY Co, In� Bid Doc� Slsintd I Nollrt!ocl (YIN) YIN Bid Bond (YIN) y MY ., � ... �IIO-� UJUJ I• . ..,.... lllllTCOIT �-. � 1 100 LF 8' Pmu.re Class 350 01 (Maltrills, St,wing & $35.26 $3,525.00 Handing Ont,) 2 5.460 LF 12' Pr9sslre Class 350 01 (Materials, Shipping & $54.47 $297,400.20 Hllldlr,g Onlf) Total S.Bld: 1300,931.20 Rocommtndftlon: 11302 Cort & Main, LP Ferguson w.t,rworb Empire Piptand Supply, Inc. YIY YIY y y �iw �-,, ' l.! --10fll,.COBr ----IIIITO!ll!T 'IOJai.cotr 1:1 � ™-55 $3,455.00 $35.21 $3,521,00 $57,90 $316,134.00 $53.93 $294,457.80 P19.�9.00 $217,978.1111 Councilmember Robinson introduced in writing, and moved for the adop tion of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract Amendment No. 2 with PipeSuite, A Division of Payne Management, Inc. for Professional Consulting Services (RFQ PS24-023) with a not-to-exceed amount of $480.00. The new contract total will be $63,720.00. Authorize Treasurer to transfer $3 1,860.00 from System Improvements to Gas Professional Services for the remaining 6 months expense in the FY2 026 Budget. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. 11303 23 March 2026 RESOLUTION NO. 5769-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract Amendment No. 2 with PipeSuite, A Division of Payne Management, Inc. for Professional Consulting Services (RFQ PS24-023) with a not-to-exceed amount of $480.00. The new contract total will be $63,720.00. Authorize Treasurer to transfer $31,860.00 from 002-59500 (System Improvements) to 002-50290 (Gas Professional Services) for the remaining 6 months expense in the FY2026 Budget. DULY ADOPTED THIS 23RD DAY OF MARCH 2026 Attest: �(fc!iV City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to authorize the Treasurer to complete a FY2026 Budget transfer for the Recreation Department for Temporary Labor in the amount of $6,500.00 from 001250-50040 Salaries to 001250-50245 Temporary Labor. Seconded by Councilmember Booth, motion passed unanimously by voice vote. RESOLUTION NO. 5770-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, To authorize the Treasurer to complete a FY2026 Budget transfer for the Recreation Department for Temporary Labor in the amount of $6,500.00 from 001250-50040 Salaries to 001250-50245 Temporary Labor. DULY ADOPTED THIS 23RD DAY OF MARCH 2026 Attest: 41£/tJ/ City Clerk 11304 23 March 2026 Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-029-2026-GLF-O20) to Sur-Line Turf, Inc. for Renovation of 11 Golf Course Putting Greens at Quail Creek with a bid proposal not-to-exceed $198,750.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5771-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAI RHOPE, ALABAMA, as follows: [1]That the City of Fairhope did request, receive, and open bids for (Bid No. 26-029- 2026-GLF-020) for Renovation of 11 Golf Course Putting Greens at Quail Creek for the Recreation Department. [2]At the appointed time and place, the following bid was opened and tabulated as follows: Sur-Line Turf, Inc. $198,750.00 Quail Creek Golf Course [3]After evaluating the bid proposal with required bid specifications, Sur-Line Turf, Inc., with a bid proposal not-to-exceed $198,750.00, is now awarded the bid Renovation of 11 Golf Course Putting Greens at Quail Creek for the Recreation Department. ADOPTED ON THIS 23RD DAY OF MARCH, 2026 Attest: �dltlu �s,MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-030-2026-REC-l 00) to SiteOne Landscape Supply for Barnwell Youth Football Fields -Irrigation Materials with a bid proposal not-to-exceed $7,889.79. Seconded by Councilmember Booth, motion passed unanimously by voice vote. 11305 23 March 2026 RESOLUTION NO. 5772-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAI RHOPE, ALABAMA, as follows: [ 1]That the City of Fairhope did request, receive, and open bids for (Bid No. 26-030- 2026-REC-100) for Barnwell Youth Football Fields -Irrigation Materials for the Recreation Department. [2]At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Barnwell Youth Football Fields -Irrigation Materials for the Recreation Department [3]After evaluating bid proposals with required bid specifications, SiteOne Landscape Supply, with a bid proposal not-to-exceed $7,889.79 with estimated delivery date for materials 2 to 5 days ARO (After Receipt of Order), is now awarded the bid Barnwell Youth Football Fields -Irrigation Materials for the Recreation Department. ADOPTED ON THIS 23RD DAY OF MARCH, 2026 Council President Attest: �:�/..L r:7sa.ank:s,MMC City Clerk * * * 23 March 2026 cay of Fairhope BJd Tabulation Bid �-aa.«EC-1G0 Bam...U Youth Football Fields· lntgllllon Matart1ll 0p-,1 March 4, :mu 1111:00 "• Bid Documenll lllanedl Notomed YIN UNIT , 2 3 4 5 • 7 • 9 10 ,, 12 13 1• 16 ,. 17 18 ,. .... Dello_rtptlen Rain Bird Foloon 8504 Full-Circle Rolor 4 In. RIiier 'W/ 5-'IM Chetll Velll!O Sch 40 PVC 90 �- Elbow 2 In. Sociuil Sch 40 PVC Tee 2 in. Socltet 5ch40 PVC Redualr Bushing Fluah Style 2 In. x 1-1/2 In. '"""'ol • Socket SCh 40 PVC Reducil'G TH 2 In. x 1-1/2 In. Socl<el x FIPT Rain Bird PGA PVC and Olen-FIiied Nylon Globe/Angle Valve 2 In. FIPT Ar-1can Granby Bal Val .. Slip 150 PSI 2 ln. PVC 'WIEPOMSU11 Sch 40 PVC M .. AOall(er 2 In. MIPT x Sod<a1 Multi Col1ductorWlnl Black 18 Gouge 8 Condudor Pro-Trada Bli» Ho1 PVC Cement Low voe Med. !loll} Speal'I Low VOC Pdmer PRIMER2Hl8 Clear NSF PTO-Trade B11dl!Glay Wini CMnector l<lng lnnovalanc PTFE Teflon Thread :5011 Tape 314-ln. • ozo In. Durable PDlyffafluoroethylon& Material (Ideal '°' plumbing end HVAC 1pplica110,_) Sch 40 PVC 90 Oegrw R..iudng Bbow 1-1/2 In. x 1 In. SocltetxFIPT Rain Bird TSJ PVC Tllf Swng Joln11 In. X 12 m. MIPT Rain Bini ESP-Ml Slllart Con1toller LNK W!FI ◄ sta,on Modulo, Nol Included Rain Bird Expansion Module ESPSMI! 8 Slltlon PVC Pipe 2 In.• 2011. SDR-21 (CL 200) Ball End PVC Pipe 1 ·1/2 In. x 20 11. SOR-21 (CL 200) Boll End . ·�· -. ' Addendum I (YIN] Unl!Of Quantity -.,,. Each 60 Eactl 40 Eacl> 40 Each 15 Eaeh 30 Each 16 Each 16 Each 30 250 feet 1000 feel Qu,art 8 Quart 8 20j)cBag 3 3/4-4n.x 5201n.rol 5 Each 16 Eech ◄0 Each 4 Each 4 2 in.• 20ft 2000 f1a1 1·1/2:ln. X BOO feel 20ft � ..... -- Tolll LlflH1•1t EsUmabtd DelMry Dcta lot ltatertals 'Arithmetic Comlcll,d Rlcommendatlon: To Signatvre ,.., W!JJc., Ollwcror or,..,,,. & R..,,..tio,, [. QC\ �9Signature Erin Woll9, Procrnment & Conncto II•- 1.egptt Family E�fPrlln,LLC y N Unit Coot Tota.I Coet 55358 $3,214.80 $2.35 IIM.00 S2.92 $115.80 s1.n $26.55 $311 $1l3.30 5136.25 12,180.00 S12.13 $194.08 S1.51 $45.30 $0.51 $2.04' $40.27 S322.16 S31.54 $252.32 $2704 $81.12 $2.76 $13.80 $3.92 S62.72 $31.113 $1,273.20 $176.87 S707.,8 $109.41 $437.6'4 $0.78 $78.00' $0.08 23.20" $9,116.27 2-3daynollce 11306 Sit.One Landocapo Supply Unit Coa,1 -· - $34.00 $2,40 $2.S6 $1.83 $3.40 $82.68 $11.75 $1.58 S80.00 122.113 $23.49 $15.37 $1.9S S3.:u S21.00 $123.05 $68.114 S11.30 $7.88 ,..,, y y TotalC- '2,093.81 s�.oo $118.40 $27.46 $101.85 $1,322.118 $188.00 $-47.40 $380.00 $182.60 $187.93 $<1e.12 19.70 $51,76 $843.78 '492.21 $276.34 S1.130.00 $314.40 ••.71 2 to 8 days ARO 11307 23 March 2026 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-031-2026-REC-100) to Woerner Farms, LLC for Barnwell Youth Football Fields -Tiffuf Bermuda Grass with a bid proposal not-to-exceed $41,022.00. Seconded by Councilmember Booth, motion passed unanimously by voice vote. RESOLUTION NO. 5773-26 BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope did request, receive, and open bids for (Bid No. 26- 031-2026-REC-100) to Woerner Farms, LLC for Barnwell Youth Football Fields - Tiffuf Bermuda Grass for the Recreation Department. [2]At the appointed time and place, the following bids were opened and tabulated as follows: Woerner Farms, LLC (360)39-Yard Rolls at $113.95 per roll Total cost of $41,022.00 [3]After evaluating bid proposals with required bid specifications, Woerner Farms, LLC, with a bid proposal not-to-exceed $$41,022.00, is now awarded the bid Barnwell Youth Football Fields -Tiffuf Bermuda Grass for the Recreation Department. ADOPTED ON THIS 23RD DAY OF MARCH, 2026 Attest: �if/£� �anb:Mc City Clerk 11308 23 March 2026 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a contract with VITALExam, LLC to perform NFPA 15 80-compliant physical examinations and testing of Fairhope Volunteer Fire Department volunteer firefighters and employees for a not-to-exceed cost of $33,000.00. These services are exempt pursuant to Code of Alabama 1975, Section 41-16-51(3). Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5774-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract with VITALExam, LLC to perform NFP A 1580-compliant physical examinations and testing of Fairhope Volunteer Fire Department volunteer firefighters and employees for a not-to-exceed cost of $33,000.00. These services are exempt pursuant to Code of Alabama 1975, Section 41-16-51(3). ADOPTED ON THIS 23RD DAY OF MARCH, 2026 Attest: ��°aAHanks, MMC City Clerk Councilmember Booth introduced in writing, and moved for the adoption of the following resolution, a resolution that certain items are declared surplus, and the Mayor and the City Treasurer are hereby authorized and directed to dispose of personal property owned by the City of Fairhope by one of the three methods listed on the resolution. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. 11309 23 March 2026 RESOLUTION NO. 5775-26 WHEREAS, the City of Fairhope, Alabama, has certain items of personal property which are no longer needed for public or municipal purposes; and WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION 1. That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes, and hereby declared surplus: [SEE ATTACHED LIST OF EQUIPMENT] SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope, Alabama, described in Section 1, above, by one of the following methods: a.Receiving bids for such property (via "GovDeals"). All such property shall be sold to the highest bidder, provided, however, that the City Council shall grant the authority to the Mayor to reject all bids when, in her opinion, she deems the bids to be less than adequate consideration for the personal property. b.Sold for scrap or recycle at the highest offered value. c.Disposal via landfill. ADOPTED AND APPROVED THIS 23RD DAY OF MARCH, 2026 President ATTEST: City Clerk 23 March 2026 PROPOSED ASS_ET_LI_Q.UIPATION LLSJ" (created 2/13/26) Asset# 01216, 1989 INTERNATIONAL S1600, VIN# 1 HT LAZPM1 KH638515 -Elect Dept Asset# 01263, 2011 JOHN DEERE 7700 PRECISION CUT FAIRWAY MOWER-Rec Dept Asset# 03432, 2016 SCAG 48" VELOCITY WALK BEHIND MOWER -Landscaping Dept Asset# 03428, 2019 FREIGHTLINER M2-106, VIN# 1 FVACXFE6KHKP1483-Sanitation Dept Asset# 01159, 2015 FREIGHTLINER SD114, VIN# 1 FVAG3CY7GH HB2975 -Sanitation Dept UNNUMBERED ASSE_I: Breathing air compressor from Fire Station 1 PECAN BUILDING ITEMS: Exercise Machines - 3 Treadmills, 1 Stationary Bike, 1 Arm Machine Info Tech - 3 Pallets of retired equipment Mechanic Shop - 2 Drum Holders, Portable Welder, Parts Washer PD - 3 Pallets of retired vehicle equipment, 12 vehicle middle bench seats Portable Equipment (unknown dept)-pallet of broken saws, portable air compressor Pallet of 3D Printers (9) -unknown dept 3 Bench Seats from E350 Van -Sanitation Dept? Organ from Nix Center 11310 Councilmember Gammon moved to grant the request of Friends of the Halstead, Inc. requesting permission to close roads from School Street between Morphy to Fairhope Avenue, from 6:00 a.m. until midnight for two concerts at the Halstead Amphitheater on March 27, 2026, and May 29, 2026; and the use of parking spots on the west side of School St. from Morphy to the college gravel parking lot with no parking after 8:00 a.m. for the remaining two concerts on April 17, 2026, and May 15, 2026; and request the City of Fairhope provide twenty (20) garbage cans with lids for each concert, ten ( 10) recycling cans; and one ( 1) trailer of metal barricades, approximately eighty (80) total for each concert to ensure cleanliness and safety. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. 11311 23 March 2026 Chris Morrison, CEO of Performance Regattas, addressed the City Council regarding Agenda Item No. 31: and briefly explained the two events for the high performance foiling boat races. He said this will be a fan-first, media-optimized sail racing league and briefly went over the itinerary for both events. Councilmember Burrell said he had no issues with the race or use of the beach. Council President Conyers said we could use April as a test; and mentioned the resolution adopted regarding no more parades, races, etc. Mayor Sullivan stated we need a Certificate of Insurance for this event. Councilmember Robinson agreed that April should be a trial run; and then decide whether or not to have the second event. Councilmember Booth said we need to keep the ebb and flow. Councilmember Robinson moved to grant the request of Chris Morrison, CEO of Performance Regattas, LLC requesting permission to hold the first event: Setup and practice from April 6, 2026 through April 9, 2026; and Racing from April 10, 2026 through April 12, 2026 with fee $500.00 each day, certificate of insurance naming the City of Fairhope as additional insured, and use of beach as shown as a trial run. See Memorandum and Letter for complete list of requests. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. Councilmember Booth moved to grant the request of Memorie Martinez, Event Coordinator, on behalf of the Fairhope Rotary Club Foundation requesting approval of the "Fairhope Rotary Club Steak Cook-Off' on May 9, 2026, for street closures on Bancroft Street, between Fairhope Avenue and Morphy Avenue, and Johnson Avenue between Section Street and Bancroft Street; event from 12:00 p.m. to midnight; and approval to allow alcohol on City streets contingent upon ABC License. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. Councilmember Booth moved to grant the request of Xinyue Pan, Alexandria Cumbie, and Emerson Chrinios Bardales (Fairhope High School Students participating in the International Baccalaureate Program) requesting permission to use the Fairhope Community Park for their CAS Project which will be a Bake Sale on Saturdays from April 4, 2026 through May 16, 2026 from 3:00 p.m. to 5:00 p.m. with proceeds donated to Prodisee Pantry. Seconded by Councilmember Robinson, motion passed by the following voice votes: AYE -Burrell, Conyers, Robinson, and Booth. NAY -None. ABSTAIN -Gammon. Two of the FHS students, Xinyue Pan and Emerson Chrinios Bardales, addressed the City Council to explain the project and to answer any questions if needed. Councilmember Robinson moved to reappoint Nigel Temple to the Fairhope Environmental Advisory Board for a four-year term which will expire January 2030. Seconded by Councilmember Booth, motion passed unanimously by voice vote. 11312 23 March 2026 City Council reviewed an application for a Restaurant Liquor License by Charles Mereday, C&B 61 LLC, d/b/a Atticus, 61 N. Section St., Fairhope, AL 36532. Councilmember Booth moved to approve the issuance of the license. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. City Council reviewed an application for a Beer/Wine Off Premises License by Manning, Inc., d/b/a Apple Market, located at 187 Baldwin Square, Fairhope, Alabama 36532. Councilmember Robinson moved to approve the issuance of the license. Seconded by Councilmember Booth, motion passed unanimously by voice vote. The following individual spoke during Public Participation for Non-Agenda Items: 1)Domenick Riso la and Helen Cain from Adventure Calls addressed the City Council regarding "Return of the Grand." Mobile Baykeepers will be their partner. The run will be held on the Eastern Shore Trail (four miles). The Blind Tiger is on board and will be catering the food . At the request of the City Attorney, Marcus E. McDowell, the City Council will rise from the meeting to go into Executive Session based on Alabama Code § 36- 25A-7( a)(3) to discuss pending and potential litigation. The approximate time to be in Executive Session is 30 minutes. Councilmember Burrell moved to go into Executive Session. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. Exited the dais at 7:52 p.m. Returned at 8:15 p.m. Council President Conyers said there was a need to add a resolution to the agenda. He read the resolution in its entirety: Be it resolved by the Governing Body of the city of Fairhope, Alabama, as follows: That the City Council hereby authorizes the City Engineer to send a notice to terminate the contract with M&N of Alabama, LLC (Bid No. 26-010-2025-PWI-013 for Maintenance Dredging of Fly Creek) pursuant to Section 6. "Termination of Agreement" a. "Termination for Default," which allows for the City to terminate the contract; and authorizes the Mayor to make claim against the Surety ("Calling the Bond") to intercede to complete the project per the Contract Terms, Conditions, Plans and Specifications. Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution to terminate the contract with M&N of Alabama, LLC (Bid No. 26-010-2025-PWI-013 for Maintenance Dredging of Fly Creek) pursuant to Section 6. "Termination of Agreement" listed in the contract. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. 11313 23 March 2026 RESOLUTION NO. 5776-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [ 1]That the City Council hereby authorizes the City Engineer to send a notice to terminate the contract with M&N of Alabama, LLC (Bid No. 26-010-2025-PWI-013 for Maintenance Dredging of Fly Creek) pursuant to Section 6. "Termination of Agreement" a. "Termination for Default," which allows for the City to terminate the contract; and authorizes the Mayor to make claim against the Surety ("Calling the Bond") to intercede to complete the project per the Contract Terms, Conditions, Plans and Specifications. ADOPTED ON THIS 23RD DAY OF MARCH 2026 Attest: ��0 �ailks, City Clerk Councilmember Gammon moved to adjourn the meeting. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 8:16 p.m.