The URL can be used to link to this page

Home My WebLink About02-09-2026 City Council Work Session MinutesSTATE OF ALABAMA } COUNTY OF BALDWIN ) The City Council met in a Work Session at 4:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 9 February 2026. Present were Council President Jimmy Conyers, Councilmetnbers: Jack Burrell, Joshua Gammon (arrived at 4:35 p.m.), Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Council President Conyers called the meeting to order at 4:34 p.m. The following topics were discussed: • The first item on the Agenda was the Presentation: Fairhope Junior City Council Annual Project by President Camille Hausman and Secretary Bethany Pierce. (See attached Handout titled "FJCC Project Proposal") • The Discussion on the Wastewater Treatment Plant Utility was next on the Agenda. Caleb Leach, P.E. with Krebs Engineering, Inc. Briefly went over the Power Point Presentation titled "Wastewater 'Treatment Plant Phase 2 Improvements." (See attached Power Point Presentation) Mr. Leach said there is a Master Plan and two additional plans. Council President Conyers questioned the price of a new plant; and the risks while upgrading. Mr. Leach replied a new plant would cost one hundred million dollars. Councilmember Burrell questioned capacity and infill. Mr. Leach responded there is a redundancy issue with the UV System. Mayor Sullivan stated with limiting our territory all that is needed is an upgrade. Councilmember Gammon questioned what Cities get to 8 MGD. Mr. Leach said we are trying to get to 6 MGD with a peak between 12 to 15 MGD. The filters, the cost of building, and redundancy were questioned. Mr. Leach said it would be just shy of forty million dollars. • The next item on the Agenda was the Discussion of Professional Services Purchasing Policy by City Treasurer Kim Creech. She said they would like to select an entity and bring forward contract with a not -to -exceed amount. Council President Conyers said he was agreeable with a one step process. Councilmember Burrell said he would agree to $25,000.00. The Mayor's spending limit was discussed too. Councilmember Robinson explained the need for this policy. The consensus was to move forward and put on the next agenda. • Councilmember Burrell said Airport Authority will be tomorrow night. He said the Harbor Board discussed dredging at Fly Creek. • Councilmember Gammon gave a brief update on the Tree Committee; and said the Fairhope Env.ronmental Advisory Board meeting will be on Friday. • Council President Conyers said the Parking Authority meeting was moved; and the Fairhope Public Schools Commission discussed the 3-mil Principal Presentations. • Councilmember Robinson mentioned the Historically Significant Building Demolition Review Ordinance on the City Council meeting tonight. Monday, 9 February 2026 Page -2- • Councilmember Booth mentioned History Day and the projects; gave a shout out to Interim Public Works Director John Thomas; commented Chief Hollinghead makes Fairhope better; and said the Friends of the Fairhope Public Library's Chocolate and Champagne Gala was a great success. • Gas Director Wes Boyett addressed the City Council regarding Agenda Item No. 17; and answered any questions if needed. • City Engineer Richard Johnson addressed the City Council and explained the reason there is only one company for bridge inspections. He addressed Agenda Items No, 9, No. 12, and No. 25 (an add on item); and answered any questions if needed. • City Treasurer Kim Creech addressed the City Council regarding Agenda Item No. 21; and answered any questions if needed. • Building Official Erik Cortinas addressed the City Council regarding Agenda Item No. 7; and answered any questions if needed. • Interim Public Works Director John Thomas addressed the City Council regarding Agenda Item No. 11; and answered any questions if needed. • Police Chief Stephanie Hollinghead addressed the City Council regarding Agenda Items No, 18, No. 19, and No. 20; and answered any questions if needed. • Water and Wastewater Superintendent Daryl Morefield addressed the City Council regarding Agenda Items No. 13, No. 14, No. 15, and No. 16; and answered any questions if needed. There being no further business to come before the City Council, the meeting was duly adjourned at 6:02 p.m. Oes'Reid Cony , Jr. Yulincil President to Ik'sa A.Ihanks, MMC City Clerk Date: February 2nd, 2026 Fairhope City Council 2/9/26 City Council meeting 161 N Section St., Fairhope, AL 36532 Subject: The proposal of the Junior City Council annual project Dear Fairhope City Council Every year, the Fairhope Junior City Council is charged with the responsibility of presenting and executing a group project. This year, the council has decided to present the idea of hosting a community centered pickle ball tournament. The council is repeating permission to host the event at the Mike Ford Tennis Courts. Not only do we intend for this event to bring the community together, we also intend for it to be a beneficial fundraiser, in which the money will be donated to the Fairhope Rotary Club. We intend for this event to bring out those participating in the tournament as well as those who simply want to watch, creating a community -centered, family -friendly day. The Fairhope Junior City Council thanks you for your time and consideration in approving and supporting our annual project. Sincerely, The Fairhope Junior City Council Fjccprojectproposal PROJECT NAME: FJCC Picklebal) Tournament DATE: PROJECT 2/9/26 PROPONANT: Camille Hausman Z O A proposed pickleball tournament at the Mike -Ford Tennis Center, a Mcommunity -centered, family -friendly venue intended to be inclusive of all residents. The primary objective is to unite Fairhope residents for a day of Wcompetition and social connection while raising funds for the Fairhope Rotary ® Club. 6i > . An event where the community can be brought together. v. Beneficial fundraiser where money is donated to Fairhope's Youth Rotary LU Club. m O E9 O L Arrive early to prep (concessions, sign-up table, etc). J G 2. Begin welcoming players and allowing warm up O 3.Begin playing (pool play) a=.. 4_ Awards ceremony & closing with trophies. w Estimate: w Trophies/ medals: $250 Total: $950 a Pickleballs: $150 CI Concessions: $350 Misc/ First aid: $200 LL LL 0 2 H N FiccPro)OCC(Proposoll PROJECT NAME: FJCC Pickleball Tournament DATE: PROJECT 2/9/26 PROPONANT: Camille Hausman Febuary 91h 2026 project approval March 30th begins publishing posters/social media Saturday, April &tt'• pickleball tournament 8-3. 8:00-9:00 AM: Playercheck-inn 9:00-9:15 AM: Rule briefing 9:15 AM -12:15 PM: Pool play 1215- L00 PM: Results tally 1.00 - 2:30 PM: Bracket matches 2:30-3:00 PM: awards Agree [] Disagree i t Febuary 9th 2026 �KREBS _ _ tay�..,ra� City of Fairhop Wastewater Treatment Plant Phase 2 Improvements February 9J2026 MONDAY, FERRUARY 9. 2020 WASTEWATER TREATMENT PLANT - PHASE 2 IMPROVEMENTS R INN 1w, )VERVI EW OF TODAY'S DISCU` zgzrymk�—A o • BACKGROUND 71mr, • WASTEWATER TREATMENT ISSUES (GEN • RECOMMENDED IMPROVEMENTS • BENEFITS • PRELIMINARY PROJECT SCHEDULE • PRELIMINARY COST ESTIMATE I • QUESTIONS KREBS fNC>INEERIN� WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS 2 q BACKGROUND �r to • Discussions on Need for Additional Treatment Capacity — 2023 (Construct New/Greenfield WWTP or Expand Existing WWTP?) • Wastewater Treatment Master Plan (Fall 2025)Ar ` • Phase 1— Headworks Improvements (Spring 2026 Completion) " • Updated/Revised Wastewater Service KREBS E_NGf,kE ERING In Progress) WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS 3 Aw�.. TEWATER TREATMENT ISSUES GENERAL - Primary Issues • Need additional treatment capacity . Lack of Redundancy <, Aging/Inefficient Equipment and Treatm, '+ Processes Existing Facilities Not Designed for Expar • Small site/Limited Space Available ` Other Issues • O&M Costs too High Too much Equipment/Too Many _ Pumps/Motors s �' • Odors and Noise °}< FAIRHOPE WASTEWATER TREATMENT IMPROVEMENTS CONCEPTUAL SITE PLAN LEGEND O EXISTING FACILITIES INCLUDES PHASE 1 HEADWORKS IMPROVEMENTS} PHASE 2 - *PROVEMENTS TO EXPANO TO B MGD CAWM !� PHASE 3 • FUTURE EXPANSION TO 12 MGD CAPACITY CONVERT EXISTING "ST NG VLR FILTER PUMP STATION BASIN TO ORAIN PVAIP STATION F REPLACE EXISTING FUZZY FILTERS WMEW TERTIARY CLOTH FILTERS EXPAND OR REPLACE UV DISINFECTION SYSTEM -ROMDE SECONDAR. OUTFALL PIPING AT EXISTING OR NEW UV EFFLUENT op, 60 D . 30 OD 1 INCH - 60 FT. KREBS EN G IN EE RI NG r eaLill MODIFY EXISTING OW2IFIERS TO IAPROVE ASKM TO HANDLE SOLIDS LOA0ING AT HIGHER FLOW RATES 130 NEW AERATION FORINCREASED CAPACITY 11- ELEC-Al*4t IK-VTy,•- FUTURE R ` a PAS RIAIPS R 3 AERO PC DIGEST 13X 571 000 GAL CR C.1 G L' ea I i NEV. SLOWERIELEC. SUIDING w••.w•� SOLIDS H MG FOR AERATION WINS WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS 5 PHASE 1 HEADWORKS ISSUES • No Redundancy or By -Pass • Need More Capacity • Screenings Wash/Removal • Odors • Difficult Maintenance • Grease Removal KREBSWASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS 6 ENGINEFRING KREBS FNGINEERING Ilia PHASE 1 H EADWORKS IMPROVEMENTS • 2 New Screens • New Grit System • No Aeration • New Influent Piping • Increased Capacity • Redundancy • $4.8 Million Spring 2026 Completion I' I _l WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS I 7 RECOMMENDED PHASE 2 IMPROVEMENTS K• EBS WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS ENGINEERING ISSUES WITH EXISTINGi BIOLOGICAL TREATMENT (AERATION BASINS) j Limited Treatment Capacity (2.5+/- MGD Per Process Tank) Inefficient Technology Insufficient Tank Volume and Air Flow Control/Distribution Limited Tank Redundancy Too Much Equipment to Maintain 15+ Motors Proprietary System(s) Inefficient Use of Available Space KREBS ENGINEERING WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS IMPROVEMENTS TO BIOLOGICAL TREATMENT (AERATION BASINS) DEMOLISH EXISTING VLR BASIN / x lIoIix LL ,4GBS ENG IN EERI NG DEMO U ooU NEW BLOWERIELEC. BUILDING FOR AERATION BASINS .-r r r r CONTROI BUILDING Improvements • New Blowers and Building • Fine Bubble Aeration (Similar to Existing Aerobic Digesters) • New Instruments and Controls • Demolish VLR Basin • Convert Orbal Basin to Fine Bubble • Convert Digesters to Aeration Basins Benefits • Increase Capacity (Tank Volume and Air) • Full Redundancy • Simple/Efficient/Non-Proprietary • Reduce Number of Motors/Equipment (from 15 to 3?) • Relatively Easy Future Expansion WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS I 10 Q z CO omo �- w CLLJ )r Z Z w Q z�-- U cn C cnz co—w cc( Y. ISSUES WITH EXISTING CLARIFIERS Operating at Capacity (Peak Flows) Proprietary Technology, But Poor Performance Limited redundancy Insufficient Depth Uneven Flow Distribution Insufficient Baffling Rotating Bridge No Scum and Grease Removal Limited Space for New Clarifier(s) U ,lCREBS WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS 12 .KR EE.RING _ _x----x-\ KREBS E NG IN EE_RING NEW CLARIFIER • Build a 3rd New Clarifier • Add Flow Distribution • Same Diameter as Existing, but Deeper • Non -Proprietary • Better Technology • Improved Performance • Redundancy WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS 13 REHABILITATE EXISTING CLARIFIERS • Retrofit Existing Clarifiers with Scum and Grease Removal (Phase 1) • Replace Bridge, Influent Baffling, and Sludge Collection Mechanism • Incorporate Additional (Stamford) Baffle • Eliminate Maintenance of a Rotating Bridge WEIR EL. 30.17 y HWL. 29.17 V IGH SLAB ;RARE EL. 21.00± o VER U )N) NIT ' 1 � T/FOOTING EL. 13.7/�'F./ ° J KF��S E NG_I�H_EERING T/WALL EL. 31.67 DENSITY CURRENT BAFFLE 71"/ 1 / 1 -, 92'-0" WEIR DIAMETER 4 O C • V ' °• L — i i 6" D.I.SCUM _ i v' - �— - — 30" D.I. INFLUENT— - — - \11-16" D.I. RAS ..WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS I 14 S WITH MARY FILTERS v1GD Capacity for Influent Flow -s for Backwash pensive to Expand hnology E NGIN EEa1 NC - -WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS 15 Effluent 'W efr I Effluent ca"ttal Drive Motor ,� InUumt influent Weir I Ila Pump *Sh Pump vatves TERTIARY FILTER IMPROVEMENTS • Replace Existing Filters with New "Cloth Disc Filters" • Gravity Flow (No Pumps) • Minimal Headloss • Small Footprint • Easily Expandable • 5 or 10-micron cloth • Small < 10 HP backwash pumps • Non -Proprietary KREBSWASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS 16 ENGINEERING ''KREBS - - ;ENGINEE.RING ISSUES WITH EXISTING UV DISINFECTION AND OUTFALL PIPING TO MOBILE BAY • Two (2) UV systems/channels • Insufficient capacity • Limited redundancy • Newer UV system is at capacity • No support for older UV system • Most UV systems are proprietary • Floods during peak flow events • Expensive to Retrofit • Outfall Pipe to Mobile Bay is at capacity (Peak Flows) • Outfall pipe restrictions are partially to blame for flooding in UV building WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS 17 UV DISINFECTION AND SECONDARY OUTFALL IMPROVEMENTS EXPAND OR REP' UV DISINFECTION SY PROVIDE SECONDARY OUTFALL PIPING AT EXISTING OR NEW UV EFFLUENT KREBt ENGINEEPING Increase capacity from 12 MGD to 18 MGD Re-use/Re-Locate newer UV equipment Provides redundancy Easily expandable to 24 MGD capacity Raise UV channels to prevent flooding Increase pipe sizes/hydraulic capacity Construct secondary outfall Avoid need to replace existing outfall pipe into Mobile Bay WASTEWATER TREATMENT PLANT. PHASE 2 IMPROVEMENTS 1 18 x X X X x X� E NG INE E R I NG { +� DIGESTER AND SOLIDS DEWATERING IMPROVEMENTS • New aerobic digesters • New solids dewatering building • Digested solids pumps (to feed the belt press) • New belt press (either rent or purchase) • New pump/conveyor for dewatered solids • Solids storage area • Odor control for new headworks and digesters WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS 1 20 IV KREBS ENGINEERING YARD PIPING AND ELECTRICAL IMPROVEMENTS • Some existing influent piping is too small and/or needs to be relocated. • Most large -diameter process piping is too small and/or needs to be relocated. • Substantial electrical improvements an d nd � upgrades will be needed. • A new electrical building/room will be j needed. • Intent is to re -use existing standby power 9 generator WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS I 21 i BENEFITS OF RECOMMENDED IMPROVEMENTS i • Increases treatment capacity to 8 MGD (average day) and 18 MGD (peak day) • Uses existing site/existing facilities. • Avoids the need for a 2nd (expensive) "greenfield" treatment facility. • Avoids need for a 2nd permitted discharge into Mobile Bay. • Provides additional treatment capacity needed now. • Provides redundancy for treatment processes and equipment. • Facilitates future expansion to maximize use of existing site. • Simplifies operations. • Substantially reduces quantity of pumps, motors and equipment. • Reduces/controls future 0&M costs. KREBS ---- —— -�- WASTEWATERTREATMENT PLANT PHASE 2 IMPROVEMENTS 22 ENGINEERING QUESTIONS? MONDAY, FEBRUARY 9, 2015 WASTEWATER TREATMENT PLANT PHASE 2 IMPROVEMENTS 25