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Home My WebLink About02-09-2026 - City Council Work Session Packet CITY OF FAIRHOPE CITY COUNCIL WORK SESSION AGENDA Monday, February 9, 2026 - 4:30 PM City Council Chambers Council Members Jack Burrell Joshua Gammon Jimmy Conyers Jay Robinson Andrea Booth Next City Council Work Session, Thursday, February 19, 2026, 4:00 p.m. Fairhope Municipal Complex City Council Chambers 161 North Section Street Page 1 of 29 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026- FROM: Fairhope Junior City Council SUBJECT: The Proposal of the Junior City Council Annual Project AGENDA DATE: February 9, 2026 RECOMMENDED ACTION: City Council Approval BACKGROUND INFORMATION: Fairhope Junior City Council proposal of annual project, attached. BUDGET IMPACT/FUNDING SOURCE: This project is a fundraiser and the funds will be donated to the Fairhope Rotary Club. GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: Fairhope Junior City Council to finalize report after completion of project. Page 2 of 29 Date: February 2nd, 2026 Fairhope City Council 2/9/26 City Council meeting 161 N Section St., Fairhope, AL 36532 Subject: The proposal of the Junior City Council annual project Dear Fairhope City Council Every year, the Fairhope Junior City Council is charged with the responsibility of presenting and executing a group project. This year, the council has decided to present the idea of hosting a community centered pickle ball tournament. The council is repeating permission to host the event at the Mike Ford Tennis Courts. Not only do we intend for this event to bring the community together, we also intend for it to be a beneficial fundraiser, in which the money will be donated to the Fairhope Rotary Club. We intend for this event to bring out those participating in the tournament as well as those who simply want to watch, creating a community-centered, family-friendly day. The Fairhope Junior City Council thanks you for your time and consideration in approving and supporting our annual project. Sincerely, The Fairhope Junior City Council Page 3 of 29 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026- FROM: Daryl Morefield – WATER AND WASTEWATER SUPERINTENDENT SUBJECT: Discussion: Wastewater Treatment Plant Utility AGENDA DATE: February 9, 2026 RECOMMENDED ACTION: Discussion with City Council on Wastewater Treatment Plant Utility. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: Page 4 of 29 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026- FROM: Kim Creech – CITY TREASURER SUBJECT: Discussion: Professional Services Purchasing Policy AGENDA DATE: February 9, 2026 RECOMMENDED ACTION: Discussion with City Council to Review Professional Services Purchasing Policy. BACKGROUND INFORMATION: City of Fairhope Professional Services Policy 4.24.2017 BUDGET IMPACT/FUNDING SOURCE: GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: Page 5 of 29 Page 6 of 29 Page 7 of 29 Page 8 of 29 Page 9 of 29 Page 10 of 29 Page 11 of 29 Page 12 of 29 Page 13 of 29 Page 14 of 29 Page 15 of 29 Page 16 of 29 Page 17 of 29 Page 18 of 29 Page 19 of 29 Date Awarded Vendor Project Description Amount 10/13/2025 Mark Hammond/Adams & Stewart 11/10/2025 GeoCon Engineering 9/8/2025 Kevin Collier 2/20/2025 Lieb Engineering 1/12/2026 Mark Foster Company 11/20/2025 Pyro Productions Inc 7/22/2024 Chrisitan Preus Landscpae 1/13/2025 Volkert HUD Grant 16,257.41$ 1/13/2025 Sawgrass Consulting 1/27/2025 Magnolia River Services 11/20/2025 Grant Management 4/29/2025 Krebs Engineering 30,000.00$ 9/22/2025 International Code Council, Inc Documents 35,000.00$ 2/20/2025 Jade Consulting 3/17/2025 Chrisitan Preus Landscpae 7/28/2025 Sawgrass Consulting 4/14/2025 Neel-Schaffer 5/12/2025 Pyro Productions Inc 8/11/2025 O'Donnell & Assocaiates 4/29/2025 Duke's Root Control 1/12/2026 P.E.I.R 1/26/2026 Sawgrass Consulting 3/17/2025 Goodwyn Mills & Caywood 1/27/2025 Krebs Engineering 1/27/2025 Sawgrass Consulting SAMPLE OF APPROVED PROFESSIONAL SERVICES Page 20 of 29 CURRENT PREQUALIFIED PROFESSIONALS CONSULTANT ADDRESS CITY STATE ZIP EMAIL ADDRESS PHONE AGROMAX Jeff Cornelson sales/consultant Joe Baggett, GM P.O. Box 1040 Magnolia Springs AL 36555 jeff@agromaxusa.com+G2:G85 251 988-1267 ABMB Engineers, Inc Michael Bruce 500 Main Street Baton Rouge LA 70801 mbruce@abmb.com 225-765-7400 Allen Engineering and Sciences, Inc.Melissa Gordon Pringle, PhD 1100 C Dauphin Street Mobile, AL 36604 mpringle@allenes.com 251-342-0700 AMEC Steve Stewart, P.E.169 Dauphin Street Mobile AL 36602 steve.stewart@amec.com Appraisal and Consultant Group, Inc Edmond D Eslava, III MAI 9082 Independence Av Daphne AL 36526 acgbud@aol.com Ardurra Group, Inc.Jeff Duplantis, PE, PMP Joe Downey, PE 210 State Street Mobile AL 36603 Barry A. Vittor and Associates, Inc Barry Vittor 8060 Cottage Hill Road Mobile AL 36695 bvittor@bvaenviro.com 251 633-6100 BES Walter Bolton /Steve R Commander P.O. Box 1348 Fairhope Al 36532 wbolton@besdesignbuild.com Blue Zones, LLC Dan Burden, Dir Innov and Inspir Blue Zones, LLC Amelia Clabots, Operations Director 80 South Eighth Street Minneapolis MN 55402 amelia@bluezones.com 612 596-3603 Callahan & Associates, Inc.Robert Callahan 7 South Bayview Avenue Fairhope AL 36532 bcjr@callahanmail.com The Cassady Company, Inc Calvin Cassady, P.E. President 4700 Highway 69 North NorthPort AL 35473 calvin@thecassadyco.com Cavanaugh MacDonald Consulting, LLC Alisa Bennett Ed MacDonald 355 Busbee Parkway Ste 250 Kennesaw GA 30144 678 388-1700 CDG Engineers and Associates, Inc Jefferey A Harrison, PE Gregory A Ryland, PE P.O. Box 2155 778 North Dean Road, Suite 200A Auburn AL 36831 jeff.harrison@cdge.com 334 466-9431 CES Mike Noori 1095 Windward Ridge Parkway, Suite 140 Alpharetta GA 30005 Mike@CEngS.com 770-619-3999 CH2M Hill, Inc. (now Jacobs Engineering Group, Inc)David Stejskal 25 West Cedar Street, Suite 560 Pensacola Fl 32502 David.Stejskal@CH2M.com CIVIC PLUS Chris Gladu 317 Houston Street Ste E Manhattan KS 66502 gladu@CivicPlus.com Christian Preus Landscape Architecture, PLLC Christian Preus 307 De La Mare Ave Fairhope AL 36532 info@christianpreus.com Clair Byrd Dorough Clair Dorough 1700 Dillon Court Bay Minette AL 36533 cbd417@gmail.com 251 689-1837 Coast Architects, Inc Phillip Owens 6475 Spanish Fort Blvd, Suite E Spanish Fort Al 36527 coastarchitect@aol.com 251 433-0217 Compliance Support Associates, LLC Rick Hinrichs 9299 Fairhope Av Fairhope AL 36532 rhinrichs@bellsouth.net 251 454-9545 Condrey & Associates, Inc Steve Condrey P.O Box 7907 Athens GA 30604 steve@condrey-consulting.com 706 380-7107 Constantine Engineering, Inc.James Kizer, Jr. Jeff Duplantis 60-B Springdale Blvd.Mobile AL 36606 jduplantis@tcgeng.com DELL Consulting LLC Andy Maurin, PE 813 Downtowner Blvd, Ste D Mobile AL 36609 andy@dellsonsultingllc.com 251 316-0015 Dewberry Engineers (old Preble-Rish)John Avent Andy Bobe 9949 Bellaton Ave Daphne AL 36526 abobe@dewberry.com 251 929-9781 DI Jacobs Consulting Co Donald I Jacobs 90 Twinbrooke Drive Holden MA 1520 dijacobs@aol.com 508 829-2254 Diversified Emergency Management Associates, LLC Walt Dickerson Mobile AL 36695 Dyas Construction Management J Daniel Dyas 23210 Hwy 98 Fairhope AL 36532 JDDyas@gmail.com 251 990-6000 ECO Solutions Inc.Thomas H Hutchings P.O. Box 361 Montrose AL 36559 ecosolutions@bellsouth.net 251 621-5006 E-J Builders James Jurkiewicz 220 W. Laurel Avenue Foley AL 36536 office@ejbuilders.com 251-943-1112 Energy Vision, LLC James Hatch Columbiana AL 35051 jhatch@energyvision 352 332-8097 Engineering Design Technologies, Inc.Lawrence Wilson, PE engineering Design Technologies, Inc.Vince Lucido 24693 Canal Road Orange Beach AL 36561 Vince_Lucida@rebsAE.com 251 967-3250 EnvironChem Inc Ken Mohr 4320 Midmost Drive Mobile Al 36609 kmohr@bellsouth.net 251 344-9106 Espalier, LLC Joseph H Comer, IV 302 Magnolia Av Fairhope AL 36532 joe@espalierdesign.com 251-454-3500 Evergreen Solutions, LLC Dr. Linda Recio FMS Engineering LLC Cristin Faircloth, PE Gulf Coast Community Design Studio (Ms. State University)David Perkes, AIA 769 Howard Ave Biloxi MS 39530 dperkes@gccds.msstate.edu Garver, LLC Lindsay Tucker, PE litucker@garverusa.com Geotechnical Testing Services Jason Christian 715 Cardinal Circle Summerdale Al 36580 jasonchristian@ctltesting.com GeoTechnical Engineering-Testing, Inc Curt Doyle 904 Butler Drive Mobile AL 36693 cdoyle@geoengr.com Goodwyn, Mills, Cawood Lee Walters Matt Griffith 316 Magnolia Ave Fairhope AL 36532 denise.king@gmcnetwork.com scott.hutchinson@gmcnetwork.com 251 460-4006 Gulf States Engineering, Inc. (GSE)Dr. John T. Wade, P.E., F.P.E. Vice President, Principal Engineer 600 Azalea Road Mobile AL 36609 tom.wade@gseeng.com 251-460-4646 G.W Stewart dab Stewart Eng & sonstruction Wade Stewart 40680 State Hwy 59 Bay Minette AL wstewart@stewartengineering.net Hargrove Engineers+Constructors Tom Nelson, PMP 20 South Royal St Mobile Al 36602 tnelson@hargrove-epc.com HiLine Engineering a GDS Company Jason Settle P.E.1850 Parkway Place, Suite 800 Marietta GA 30067 jason.settle@gdsassociates.com HMR (Hutchison,Moore,& Rauch), LLC (now GMC)Scott Hutchinson Daphne AL 36526 Hoar Program Management James Adams jadams@hoar.com Holmes & Holmes Architects Nick Holmes 257 N Conception Street Mobile AL 36601 nhhiii@holmesarchitects.com Page 21 of 29 CURRENT PREQUALIFIED PROFESSIONALS CONSULTANT ADDRESS CITY STATE ZIP EMAIL ADDRESS PHONE Hummingbird & South Adrienne Gates 1102 Dauphin Street, St A Mobile AL 36604 adrienne@hummngbirdsouth.com 251 445-3835 Hydro Engineering Solutions (division of HYDRO, LLC)John E Curry, PE Auburn Al 36830 jcurry@hydro-engineering.net 334 466-0894 Integrated Science and Engineering Matthew Jones, PE 1290 Main Street, Suite C Daphne AL 36526 mjones@intse.com Ironworx Mechanical Services Brad Barton 124 Sand Dune Drive Gulf Shores AL 36542 bbarton@ironworx.us Jessica Meryl Sawyer Jessica Meryl Sawyer 120 Cherryhill Drive Daphne AL 36526 JessicaSawyerAL@gmail.com J Pierce and Associates, LLC Jacob Pierce 16116 Old Ganey Road Bay Minette Al 36507 jacob@jpierceandassociates.com j. thomas, inc Jason Thomas, Inc 602 Nichols Ave Fairhope AL 36532 jason@jthomas.net JADE Consulting, LLC Perry Jinright P.O. Box 1929 Fairhope AL 36532 tjinright@jadengineers.com Jones Walker, LLP Matt McDonald Mobile AL 36602 mmcdonald@joneswalker.com 251 432-1414 Keet Consulting Service LLC Bob Dooley 2501 Meadoview Lane, Ste 202 Pelham AL 35124 bdooley@kcsgis.com 205 620-9843 205-565-1436 Kimley-Horn Chuck Starling Mobile AL 36602 chuck.starling@kimley-horn.com 251-263-8350 Krebs Architecture and Engineering Inc.Ron Harris 24693 Canal Road Ste A Orange Beach Al 36561 vince_Lucida@krebsAE.com 251-967-3250 Lathan Associates Architects, PC Rick Lathan Hoover AL 35244 rlathan@lathanassocatates.com 205-988-9112 Lieb Engineering Company Chris Lieb, PE 22881 Highway 98 Fairhope AL 36532 clieb@liebengeineering.com 251 928-9779 Magnolia River Services, inc Kimberly Hoff CEO Nathan Sills, Area director 408 Bank Street Decatur AL 35601 nathan.sills@magnolia-river.com 256 773-9420 205 337-9825 cell Mercer Laura Mooser 462 South Fourth Street, Suite 1100 Louisville KY 40202 laura.mooser@mercer.com 502 560-8240 Milliman, Inc John Hankerson 1301 Fifth Avenue, Suite 3800 Seattle WA 98101 john.hankerson@milliman.com 206 504-5545 Moore Surveying Inc Seth Moore Fairhope AL 36532 251 928-6777 Mott MacDonald Alabama LLC John Peterson Mobile AL 36602 John.peterson@mottmac.com 251 343-4366 MPACT Mary Mullins Redditt P.O. Box 994 Montrose AL 36559 mmullins@mpactpublicaffairs.com Neel-Schaffer J. Gorman Schaffer John Murphy 169 Gaston Ave Fairhope AL 36532 251 377-7332 O'Donnell & Associates, Inc.Marsha Nell O'Donnell 600 Bel Air Blvd, Suite 130 Mobile AL 36606 groundwater@oaiwater.com Overstreet & Associates, PLLC F. Jason Overstreet, P.E.26151 Equity Drive; Suite 4 Daphne AL 36526 Payne Environmental Services Randle T. Payne, REM, V.P. Payne Pipeline Services Randy Payne, CHMM, MEP, VP rpayne@payne-pipe.com Polyengineering Inc.James H. Clarke P.O. Box 837 Dothan Al 36302 SAFEbuilt Georgia, LLC 4005 Nine McFarland Dr, STE 150 Alparetta GA 30004 bmoore@safebuilt.com SAFE SPAN, LLC Michael Sharp, CBI P.O. Box 95 Siverhill AL 36576 michaelsharp@safespanllc.com Safety Plus, Inc Don Druse 4254 Halls Mill Road Mobile AL 36693 Sain Associates Consulting Engineers and Surveyors Jeff Stephenson, P. E. PTOE Two Perimeter Park South, Suite 500 East Birmingham AL 35243 jstephenson@sain.com Sawgrass Consulting, LLC Stephen Delahunty, P.E.11143 Old Highway 31 Spanish Fort AL 36527 sdelahunty@sawgrassllc.com S.E. Civil, LLC Larry Smith 1 S. School Street Fairhope Al 36532 Skipper Consulting, Inc Darrell Skipper, P.E.3644 Vann Road, Suite 100 Birmingham AL 35235 South Alabama Regional Planning Commission Chris Miller, Ex Dir Mobile Al 36366 cmiller@sarpac.org 251 433-6541 South Coast Engineers, LLC Scott Douglas, PHD P.O. Box 72 Fairhope AL 36533 Southern Earth Sciences, Inc Lewis Copeland, JR 762 Downtowner Loop West Mobile AL 36616 lcopeland@soearth.com Sovereign Consulting, Inc Robert A Cummings,826 Lakeside Drive, Ste E Mobile AL 36693 rcummings@sovcon.com Specialty Civil Designs David Fuqua 10300 Windmill Road Fairhope AL 36532 dafuqua@msn.com Stewart Engineering, Inc.Lance Junkin, Pres.300 E. 7th St. Anniston AL 36207 services@stewartengineering.org Stewart Environmental Construction, Inc.Sallye B. Stewart 549 Daybrite Dr. Tupelo MS 38801 sstewart@selectconnect.net TAG / the architect group Robert Taylor Mary Ellen Zoghby 710 Downtowner Blvd Mobile AL 36609 251 343-1811 Terracon Consultants Inc James Foster 6215 Rangeline Road, STE 115 Mobile AL 36582 jsfoster@terracon.com Thompson Engineering Inc Eliska Morgan 2970 Cottage Hill Road Ste 190 Mobile AL 36606 emorgan@thompsonengineering.com 251 666-2443 251 665-5421 Valley House Design Tyler Rudick, designer 2020 Valley Road Rockford IL 61107 tyler.rudick@gmail.com 713-336-3827 Volkert, Inc Ray Miller, PE Andrew James 1110 Monlimar Blvd., Suite 1050 Mobile AL 36609 251 342-1070 Walcott, Adams,Verneuille Clay Adams One School Street Fairhope AL 36532 clay@wavarchitects.com WHLC ARCHITECTURE Mack Mckinney 70 S. Section Street Fairhope AL 36532 mack@whlcarchitecure.com WAS Design Troy Strunk P.O. Box 4023 Gulf Shores AL 36547 tstrunk@was-design.com 251 948-7181 Zambelli Fireworks Mfg., Co Danielle Fredrickson (office Mgr)1 W Camino Real Blvd Ste 100 Boca Raton FL 33432 dfredrickson@zambellifireworks.com 561 395-0955 Page 22 of 29 REQUEST FOR QUALIFICATIONS (RFQ) FOR PREQUALIFYING PROFESSIONAL SERVICE PROVIDERS FOR THE CITY OF FAIRHOPE MAYOR Sherry Sullivan, Mayor FAIRHOPE CITY COUNCIL Jimmy Conyers Council President ver. 03.30.2023 Page 23 of 29 CITY OF FAIRHOPE, AL (Ongoing advertisement for Prequalification of Professional Services) The City of Fairhope of Baldwin County, Alabama, is requesting professional consulting, design, or service firms to submit Letters of Interest (LOI) and Statements of Qualifications (SOQ) for evaluation for inclusion on a list of prequalified professional service providers. The City of Fairhope is an Equal Opportunity Employer and requires that all vendors comply with the Equal Employment Opportunity laws. The City also encourages and supports the participation and utilization of Minority Business Enterprises on this and all public solicitations. Services will be obtained on an as-needed basis and the City makes no representations as to the actual amount of service, if any, to be obtained from any particular firm. Neither the City nor its representatives shall be liable for any expenses incurred i n connection with the preparation of a response to the RFQ. Respondents should prepare their submittals simply and economically, providing a straightforward and concise description of the respondent’s ability to meet the requirements of the RFQ. 1.0 INSTRUCTIONS TO PROFESSIONAL SERVICE PROVIDERS WHO WANT TO BE ADDED TO OUR PREQUALIFIED PROFESSIONAL PROVIDERS LIST 1.0.1 Submittal of Letter Of Interest (LOI) and Statement Of Qualifications (SOQ) should include, but is not limited to, the following: 1.0.1.1 Letter of interest (LOI) signed by a principal of the professional service provider , stating a brief summary of the intent of the requester. 1.0.1.2 Name of firm, address and telephone number. A primary contact with phone number and email shall also be provided. 1.0.1.3 Prequalification areas being requested and copy of current ALDOT prequalification letter if applicable. Firms that are not pre-qualified by ALDOT should include up to two pages of qualifications and experience for each area of prequalification they are requesting the City to evaluate. Additionally, for the other pre-qualification areas the City has identified, firms should include no more than two pages of qualifications and experience for the areas the firm is requesting the City to evaluate. 1.0.1.4 Names, qualifications, and experience of a principal / owner (contractual authority), a municipal services project manager, and key personnel (Task Manager) who would be assigned to a Ci ty of Fairhope project. This information (a one page limit for each) should include but not be limited to the following for each individual: 1.0.1.4.1 Number and type of projects in which each individual has been involved (no project should be more than five years old). 1.0.1.4.2 Key personnel for the appropriate disciplines (maximum of five individuals). Respondents shall further provide proof of all professional licenses held by each of the foregoing primary individuals and note whether each primary individual is in good standing with the agencies issuing such licenses. This proof should include all professional licenses necessary to do work for / in the City of Fairhope, Alabama. 1.0.1.5 Number and composition of staff that is readily available for City of Fairhope projects, including a table of organization by name to key personnel. Composition of staff should be broken into professional, designers, and technicians. Description of the firm’s ability to generally respond to the City’s project needs. Page 24 of 29 1.0.1.6 Name of responsible firm member and a Municipal Services Project Manager. (This individual is key to the firms prequalification. It is the City's expectation that this individual will be available to manage any project for which the firm may be selected. The only acceptable reason for this person to not be available for a Fairhope contract is the individual is no longer with the firm. It is the professional service provider’s responsibility to advise the City of any changes in this individual’s ability to be available for a Fairhope contract). 1.0.1.7 A statement detailing the firm's Quality Assurance Program. 1.0.1.8 Qualifications of any sub-consultant(s) used to obtain qualification in the various areas are to be included in the firm's Statement of Qualifications (SOQ). 1.0.1.9 Respondents may provide any additional information the respondents feel would be necessary for or relevant to the City’s review of their submissions. Page 25 of 29 PREQUALIFICATION CATEGORIES The areas of prequalification for the City of Fairhope are listed below. Please check each area for which your firm desires evaluation, and include this page in your SOQ. AREAS OF PREQUALIFICATION Engineering firms that are pre-qualified by the Alabama Department of Transportation (ALDOT) shall automatically be pre-qualified in the same or similar areas by the City of Fairhope. If the firm has not been pre- qualified by ALDOT, the City shall determine the area(s) of prequalification upon completion of review of the firms SOQ. The areas of prequalification for the City of Fairhope are listed below: DOT Prequalification areas: 1.Non-Complex/Complex Highway/Roadway Design 2.Non-Complex/Complex Structure Design 3.Minor Bridge Inspection 4.Subsurface and Foundation Design 5.Traffic Signal/ Traffic Signal System Design 6.Construction Administration and Inspection 7.Right-of-way Plan Development 8.Environmental Studies/Assessments 9.Geotechnical/Testing Services 10.Highway Environmental Studies ADDITIONAL PREQUALIFICATION AREAS: Architectural Engineering Services: 1.General, services as needed 2.Plan Review Services (Residential & Commercial) 3.Construction Management/Inspection Services 4.Landscape Architecture and Urban Design 5.Greenway Planning Civil Engineering: 1.General, services as needed 2.Survey 3.Landscape 4.Greenway Planning 5.Geographic Information System (GIS) 6.Transportation Studies (Traffic Impact Analysis) 7.Storm Water Management/Design 8.Water Resources Management/Design 9.Sanitary Sewer Management/Design 10.Civil Site Design 11.Water System Management/Design 12.Gas System Management/Design 13.Transmission/Distribution Electrical System Management/Design 14.Industrial Electrical Design/System Analysis/Performance 15.Electrical System Management/Design 16.Analysis/Performance Structural Engineering 1.General, services as needed 2.Plan Review Services (Residential & Commercial) 3.Construction Management/Inspection Services Page 26 of 29 Land Surveying 1.General, services as needed 2.Topographical 3.Industrial CPA/Financial Services 1.Audits 2.Actuarial Services 3.Utility Rate Analysis __Attorneys __Codification of Municipal Ordinances __Computer Programmers/Consultants __ Grants and Grant Writing AL Trail Planning and Design __Human Resources Consultants __Background Investigations __Insurance Brokers Planning __Real Estate Appraisers __Technology Consultants Zoning __Other Professional Services as needed EVALUATION OF STATEMENT OF QUALIFICATIONS 1.Evaluations of SOQ and ultimate selection of pre-qualified consultants utilize “Exhibit A”, Qualification Statement Evaluation, included with this document as information only. 2.Evaluations of proposals among the City's pre-qualified consultants for specific projects will utilize “Exhibit B”, Proposal Evaluation Form, included with this document as information only. WHERE TO SUBMIT LETTER OF INTENT AND STATEMENT OF QUALIFICATIONS Submittals, questions and comments will be received by the City of Fairhope Purchasing Manager at: Email address: purchasing@fairhopeal.gov Phone: 251-928-8003 Mailing address: City of Fairhope Purchasing Department P.O. Drawer 429 Fairhope, Al 36533 Page 27 of 29 sample EXHIBIT A QUALIFICATION STATEMENT EVALUATION FORM QUALIFICATIONS FOR: FIRM NAME: REVIEWER: DATE: CATEGORY CRITERIA RATING X WEIGHT = SCORE FIRM AND INDIVIDUAL QUALIFICATIONS Number of years in business 2 Competence of the firm to perform the required Services as indicated by: technical training and education of firm’s personnel 5 Experience of the firm’s personnel assigned to perform the work 5 LOCATION OF FIRM 5 CAPACITY TO PERFORM WORK Ability of the firm to perform the required service competently and expeditiously, and the availability of necessary personnel 5 REFERENCES Past performance of the firm as exemplified by past work with the City of Fairhope, or other Clients (provide references) with respect to such factors as: Quality of design 3 Technical innovation 5 Meeting schedules and deadlines 5 Controlling project costs/meeting budgets vs project 5 Communication and Cooperation 5 TOTAL POINTS (of possible 225) Rating: 1-poor, 2-fair, 3-good, 4-excellent, 5-superior Weighting factors (1-5) can be adjusted for each Contract according to the need and priorities of the City of Fairhope Page 28 of 29 sample EXHIBIT B PROPOSAL EVALUATION FORM PROPOSAL EVALUATION PROFESSIONAL SERVICE PROVIDER PROJECT EVALUATOR DATE CATEGORY CRITERIA RATING X WEIGHT=SCORE TECHNICAL APPROACH Understanding of Project and basic scope of services 5 Additions or deletions to the basic scope of services 3 Understanding of unique conditions of the Project 3 Technical approach to the Project 4 Project Schedule 3 Key equipment or Resources that assists in performance of work 2 PROJECT TEAM Consultant’s and Sub-Consultant’s Experience on similar Projects 5 Working relationship with Project Team (Consultant Sub-consultants) 3 Project Manager’s Experience on similar Projects 4 Key Task Manager’s Experience on Similar Projects 5 Location of Key Staff Members (Consultant and Sub-Consultants) 4 PAST PERFORMANCE Quality of Consultant’s/Sub-Consultant’s past work (similar size and/or scope) 5 Consultant’s/Sub-Consultant’s ability to meet Project Schedule 4 Project Manager’s ability to coordinate Project 4 Consultant’s/Sub-consultant’s Success in controlling Project costs 5 Consultant’s/Project Manager’s ability to communicate effectively with agency 5 TOTAL POINTS (OF POSSIBLE 320) Rating: 1-poor, 2-fair, 3-good, 4-excellent, 5-superior Weighting Factors (1-5) can be adjusted for each Contract according to the need and priorities of the City of Fairhope Page 29 of 29