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HomeMy WebLinkAbout01-26-2026 City Council Meeting Agenda Packet CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, January 26, 2026 - 6:00 PM City Council Chambers Council Members Jack Burrell Joshua Gammon Jimmy Conyers Jay Robinson Andrea Booth Invocation and Pledge of Allegiance  Fairhope Center of the Writing Arts — Final Adoption Final Adoption Alabama and to zone B-2 General Business District. Tax Parcels 46-06-14-0-000 001.792 and 46-06-14-0-000-001.642 The property is approximately 0.20 acres and is zoned B-2 – District. The safeguard the natural resources that draw so many people to live in and visit Coas signals and equipment on SR-181 and Threshing Boulevard; Project# ST-002-999 Page 1 of 661 City Council Regular Meeting January 26, 2026 Page - 2 - 10. Resolution - That the Fairhope City Council adopts the Fairhope Safe Streets for All Safety Action Plan and commits to making progress toward a long- documents. If awarded, Services, LLC for Emergency On- Department) Annual Contract for an annual contract amount not-to- for Professional Engineering Services for (RFQ PS26- and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to- shall include the upgr Page 2 of 661 City Council Regular Meeting January 26, 2026 Page - 3 - 19. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute the Development Agreement between the City of Fairhope and BCP Acquisitions, LLC, (“the Company”) regarding utility service to a single family residential development on County Road 34 conditioned on annexation as set forth in the Agreement. 20. Resolution - The City of Fairhope approves to amend Resolution No. 5608-25 for the Annual Subscription for KorTerra Services from KorTerra, Inc. for the Gas Department to increase the Annual Service Fee of $7,350.00 to $7,500.00. All other costs remain the same. 21. Resolution — That the Fairhope City Council enter into an agreement with the State of Alabama acting by and through ALDOT relating to public transportation with partial funding by the Federal Transit Administration to implement the Section 5310 grant fundi Walter Craig for Police Service Weapons Trade- Cost not-to-exceed $52,605.60 and a Trade- for year-long services with a not-to- service is exempt from formal bidding per Code of Alabama 1975, Section 41-16- with Evergreen Solutions, LLC for Professional Services for (RFQ PS26- Classification and Compensation Study with a not-to- Page 3 of 661 City Council Regular Meeting January 26, 2026 Page - 4 - Regular Meetings of the City Council shall be held on the 2nd and 4th Monday of each month immediately following the 4:30 p.m. Work Session unless prescheduled and announced otherwise. Next Regular City Council Meeting, Monday, February 9, 2026, 6:00 p.m. Fairhope Municipal Complex City Council Chambers 161 North Section Street Page 4 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-162 FROM: Lisa Hanks, CITY CLERK SUBJECT: Minutes of January 12, 2026 Regular City Council Meeting and minutes of January 12, 2026 Work Session. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: That the City Council approves minutes of January 12, 2026 Regular City Council Meeting and minutes of January 12, 2026 Work Session. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 5 of 661 STATE OF ALABAMA )( : COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 12 January 2026. Present were Council President Jimmy Conyers, Councilmembers: Jack Burrell, Joshua Gammon, Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Conyers called the meeting to order at 6:06 p.m. The invocation was given by Council President Conyers, and the Pledge of Allegiance was recited. Council President Conyers announced that Agenda Item No. 5: Public Hearing – petition for a Declaration of Vacation has been pulled at the request of the applicants; and Agenda Item No. 21 has been pulled at the request of the Mayor. Council President Conyers stated the next item on the agenda is the approval of the minutes from December 18, 2025. Councilmember Gammon said that when Agenda Item No. 6 was discussed at the last meeting, He said, “we had citizen input about growth; and asked the Mayor if she also had input and she nodded or said yes.” Councilmember Gammon said this was pertinent to be added. Councilmember Burrell moved to approve minutes of the December 18, 2025, regular meeting with the comment added by Councilmember Gammon. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Mayor Sullivan invited Rebecca Byrne, President and CEO of the Community Foundation of South Alabama in Point Clear, to come forward to address the City Council. Ms. Byrne presented an additional $50,000.00 for the Foundation Park at Twin Beech and Section Street. She said the additional funds are from the Community Endowment Fund through the Fairhope/Point Clear Community Foundation. Ms. Byrne said this is a wonderful project for the community. Mayor Sullivan presented and read a proclamation declaring January as Human Trafficking Awareness/Preventive Month. She announced that Wednesday at the Fairhope Docks the City will be raising a flag for becoming a Clean and Resilient Marina and the first in Alabama at 10:00a.m. Mayor Sullivan asked everyone to avoid the Greeno Road near Chick-fil-A and south between 9:00 a.m. and 4:00 p.m. due to the 46kV Loop project. Page 6 of 661 12 January 2026 Councilmember Burrell moved for final adoption of Ordinance No. 1851, an ordinance to amend Zoning Ordinance No. 1253 and to rezone the property of FST Bonnie Baker from R-A, Residential/Agriculture to R-1, Low Density Single-Family Residential District. The property is located at 19763 State Highway 181. PPIN #15456. (Introduced at the December 18, 2025 City Council Meeting) The motion was seconded by Councilmember Booth. Councilmember Burrell commented that he appreciated Councilmember Gammon’s comments when this was introduced. He said R-1 is the target density that we talked about in the past. Councilmember Gammon reiterated that there is more control in the City limits; and said he was opposed to this, and we should listen to our constituents. Councilmember Gammon stated he would not be voting for this; and said he can’t support it in good faith. After further discussion, motion for final adoption passed by the following voice votes: AYE – Burrell, Conyers, Robinson, Booth. NAY - Gammon. Councilmember Burrell introduced in writing an ordinance to amend Ordinance No. 1233 known as the City of Fairhope Business License Code, Chapter 8, Section 22. License Classifications: additional NAICS Codes with Fee Schedule. Due to lack of a motion for immediate consideration, this ordinance will layover until the January 26, 2026, City Council meeting. Councilmember Gammon introduced in writing an ordinance to annex the property of ALDI, Inc., FAV181, LLC, and Fairhope Single Tax Corporation located at 10101 County Road 48, Fairhope, Alabama and to zone B-2 General Business District. Tax Parcels 46-06-14-0-000-001.792 and 46-06-14-0-000-001.642. Due to lack of a motion for immediate consideration, this ordinance will layover until the January 26, 2026, City Council meeting. Planning Director Hunter Simmons addressed the City Council to explain the Site Plan Review of property owned by Fairhope Land LLC for Culver’s Fairhope. The property is approximately 1.31 acres and is zoned B-2 – General Business District. The property is located on Lot 7 of Planters Pointe on the northwest corner of State Highway 181 and State Highway 104, Fairhope, Alabama. PPIN #626312. (Planning Commission unanimously recommends approval of SR 25.10). Councilmember Robinson moved to approve the Site Plan property owned by Fairhope Land LLC listed above. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. Page 7 of 661 12 January 2026 Planning Director Hunter Simmons addressed the City Council to explain the Site Plan Review of property owned by Wendelta Property Holdings LLC for Wendy’s Fairhope. The property is approximately 1.07 acres and is zoned B-2 – General Business District. The property is located on Lot 1 of Rockwell Place on State Highway 181 north of State Highway 104. PPIN #625448. (Planning Commission unanimously recommends approval of SR 25.05). Councilmember Burrell moved to approve the Site Plan property owned by Wendelta Property Holdings LLC listed above. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. Planning Director Hunter Simmons addressed the City Council to explain the Site Plan Review of property owned by Planters Pointe Partners LLC for Advanced Auto Parts. The property is approximately 1.09 acres and is zoned B-2 – General Business District. The property is located on Lot 9 of the Planters Pointe Development on the northwest corner of State Highway 181 and State Highway 104. PPIN #626314. (Planning Commission unanimously recommends approval of SR 25.07). Planning Director Simmons said Staff recommends approval with two conditions. Councilmember Burrell moved to approve the Site Plan property owned by Planters Pointe Partners LLC listed above subject to Staff recommendation with the two conditions. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. Planning Director Hunter Simmons addressed the City Council to explain the Site Plan Review of property owned by Coast Properties LLC for Pelc Tire Auto Service Center. The property is approximately 1.22 acres and is zoned B-2 – General Business District. The property is located on Lot 7 of the Encounter Development on the northeast corner of State Highway 181 and State Highway 104. PPIN #627497. (Planning Commission unanimously recommends approval of SR 25.06). Councilmember Robinson moved to approve the Site Plan property owned by Coast Properties LLC listed above. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope authorizes submission of an application to the BUILD Grant Program 2026 for a bridge system to replace a box culvert system over Fly Creek on U. S. Highway 98, Fairhope, Alabama; and authorizes the Mayor to sign all required grant application documents on behalf of the City. If awarded, the money will be passed through to ALDOT, who will manage the project. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. Page 8 of 661 12 January 2026 RESOLUTION NO. 5688-26 AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR THE FY 2026 BETTER UTILIZING INVESTMENTS TO LEVERAGE DEVELOPMENT (“BUILD”) GRANT PROGRAM WHEREAS, the United States Department of Transportation (U.S. DOT) released the Notice of Funding Opportunity for Better Utilizing Investments to Leverage Development (“BUILD”) Grant Program for 2026. The minimum award is $5 million and maximum award for capital projects is $25 million. Capital projects include highway, bridge or other road projects eligible under Title 23, USC; and WHEREAS, BUILD grants help project sponsors at state and local level, including municipalities, Tribal governments, counties, and others complete critical freight and passenger transportation infrastructure projects. The eligibility requirements of BUILD allow project sponsors to obtain funding for projects that may be harder to support through other U.S. DOT Grant Programs; and WHEREAS, the City of Fairhope is requesting approval to apply for up to $20 million funding to convert a box culvert system to a bridge system over Fly Creek on U.S. Highway 98. The grant is being supported by ALDOT, who will also manage this project. The City of Fairhope will only serve as a Grant Facilitator. NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that by this Resolution the City of Fairhope authorizes submission of an application for the FY 2026 Better Utilizing Investments to Leverage Development (“BUILD”) Grant Program for a bridge system to replace a box culvert system over Fly Creek on U. S. Highway 98, Fairhope, Alabama; and authorizes Mayor Sherry Sullivan to sign all required grant application documents on behalf of the City. DULY ADOPTED THIS 12TH DAY OF JANUARY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 9 of 661 12 January 2026 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 2 for (Bid No. 23-031) Consulting Services for FEMA Public Assistance Management Services - Utility's Damage Projects to Royal Engineers and Consultants, LLC for one (1) year extension of the annual contract from January 22, 2026 to January 21, 2027 per the same terms and conditions of the original contract and Contract Amendment No. 1. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5689-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 2 for (Bid No. 23-031) Consulting Services for FEMA Public Assistance Management Services - Utility's Damage Projects to Royal Engineers and Consultants, LLC for one (1) year extension of the annual contract from January 22, 2026 to January 21, 2027 per the same terms and conditions of the original contract and Contract Amendment No. 1. ADOPTED ON THIS 12TH DAY OF JANUARY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 2 for (Bid No. 23-030) Consulting Services for FEMA Public Assistance Management Services - Government Services to Royal Engineers and Consultants, LLC for one (1) year extension of the annual contract from January 22, 2026 to January 21, 2027 per the same terms and conditions of the original contract and Contract Amendment No. 1. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. Page 10 of 661 12 January 2026 RESOLUTION NO. 5690-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 2 for (Bid No. 23-030) Consulting Services for FEMA Public Assistance Management Services - Government Services to Royal Engineers and Consultants, LLC for one (1) year extension of the annual contract from January 22, 2026 to January 21, 2027 per the same terms and conditions of the original contract and Contract Amendment No. 1. ADOPTED ON THIS 12TH DAY OF JANUARY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-001-2023-PWI-018) to American Asphalt, Inc. for Magnolia Beach Restoration and Stabilization Project with a bid proposal not-to-exceed $494,712.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5691-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids for Bid No. 26-001- 2023-PWI-018 Magnolia Beach Restoration and Stabilization Project for the City of Fairhope Public Works Department. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Page 11 of 661 12 January 2026 Please see attached Bid Tabulation for Magnolia Beach Restoration and Stabilization Project [3] After evaluating the bid proposals with the required bid specifications, American Asphalt Services, Inc. is now awarded Bid No. 26-001-2023-PWI-018 Magnolia Beach Restoration and Stabilization Project for the City of Fairhope Public Works Department with a bid proposal not-to-exceed $494,712.00. ADOPTED ON THIS 12TH DAY OF JANUARY, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 12 of 661 12 January 2026 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Stimpson Park Walking Track Repair and Resurfacing Project to Chris Brewer Contracting for a not -to- exceed project cost of $65,977.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. Seconded by Councilmember Booth, motion passed unanimously by voice vote. RESOLUTION NO. 5692-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Stimpson Park Walking Track Repair and Resurfacing Project to Chris Brewer Contracting for a not-to-exceed project cost of $65,977.00. This Public Works project will be less than $100,000.00; and therefore, does not need to be formally bid out. DULY ADOPTED ON THIS 12TH DAY OF JANUARY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that the Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 1 of (Bid No. 25 -013) Citywide Tree Removal Annual Contract - Public Works Department with Looks Great Services of MS, Inc. per the terms and conditions of the original contract. The annual contract cost not-to-exceed $50,000.00. Councilmember Burrell said he would be abstaining from the vote. Seconded by Councilmember Robinson, motion passed by the following voice votes: AYE – Gammon, Conyers, Robinson, Booth. NAY – None. ABSTAIN – Burrell. Page 13 of 661 12 January 2026 RESOLUTION NO. 5693-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 1 of (Bid No. 25-013) Citywide Tree Removal Annual Contract - Public Works Department with Looks Great Services of MS, Inc. per the terms and conditions of the original contract. The annual contract cost not-to-exceed $50,000.00. ADOPTED ON THIS 12TH DAY OF JANUARY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Yacht Club Lift Station Rehabilitation to QR Contracting for a not-to-exceed project cost of $64,873.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. RESOLUTION NO. 5694-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Yacht Club Lift Station Rehabilitation to QR Contracting for a not-to-exceed project cost of $64,873.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. DULY ADOPTED ON THIS 12TH DAY OF JANUARY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 14 of 661 12 January 2026 Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the award of the Request for Quotes for Labor and Materials to Replace a Failed Section of Piping Near the South Section Street Lift Station to Ballcon, Inc. for a not -to-exceed project cost of $86,152.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. Seconded by Councilmember Booth, motion passed unanimously by voice vote. RESOLUTION NO. 5695-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials to Replace a Failed Section of Piping Near the South Section Street Lift Station to Ballcon, Inc. for a not-to-exceed project cost of $86,152.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. DULY ADOPTED ON THIS 12TH DAY OF JANUARY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 26-011) to Surview Field Services, Inc. for Natural Gas Distribution System Leak Detection Survey with a contract amount not-to-exceed $100,000.00. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. * * Page 15 of 661 12 January 2026 RESOLUTION NO. 5696-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan to execute a Cost Sharing Agreement for Water Main Upgrade along County Road 32 between Forestar (USA) Real Estate Group, Inc. and the City of Fairhope which shall include the upgrade, replacement, and extension of the existing water main line approximately 5,167 feet from County Road 33 to the Forestar Property. Adopted on this 12th day of January, 2026 ______________________________ James Reid Conyers, Jr. Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of the Renewal of the VMWare Cloud Foundation Support that is on Omnia Partners (Contract #2024056-02) with SHI International Corporation and therefore does not have to be let out for bid. The Three-Year Term Renewal total amount is not-to-exceed $233,471.52 with stipulation that within six months staff will come back with options. The motion was seconded by Councilmember Booth. Councilmember Burrell stated this is 100 percent over budget. After further discussion, motion passed by the following voice votes: AYE – Gammon, Conyers, Robinson, Booth. NAY – Burrell. * * * Page 16 of 661 12 January 2026 RESOLUTION NO. 5697-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope did request, receive, and open bids to procure services for (Bid No. 26-011) for Natural Gas Distribution System Leak Detection Survey for the Gas Department at 555 South Section Street, City of Fairhope offices, Fairhope, Alabama. [2] At the appointed time and place, bids were received and tabulated as follows: Please see attached Bid Tabulation Natural Gas Distribution System Leak Detection Survey [3] After evaluating the bids with required specifications, Surview Field Services, Inc. is now awarded (Bid No. 26-011) for Natural Gas Distribution System Leak Detection Survey for the Gas Department for a not-to-exceed annual contract of $100,000.00. DULY ADOPTED THIS 12TH DAY OF JANUARY, 2026 _____________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk * * Page 17 of 661 12 January 2026 Page 18 of 661 12 January 2026 Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection by the Evaluation Team for Professional Services for (RFQ PS26-007) for the Classification and Compensation Study to Evergreen Solutions, LLC.; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by Councilmember Booth, motion passed unanimously by voice vote. Page 19 of 661 12 January 2026 RESOLUTION NO. 5698-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of the Renewal of the VMWare Cloud Foundation Support that is on Omnia Partners (Contract #2024056-02) with SHI International Corporation and therefore does not have to be let out for bid. The Three-Year Term Renewal total amount is not-to-exceed $233,471.52. ADOPTED ON THIS 12TH DAY OF JANUARY, 2026 ___________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection by the Evaluation Team for Professional Services for (RFQ PS26-007) for the Classification and Compensation Study to Evergreen Solutions, LLC.; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by Councilmember Booth, motion passed unanimously by voice vote. RESOLUTION NO. 5699-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the selection by the Evaluation Team for Professional Services for (RFQ PS26-007) for the Classification and Compensation Study to Evergreen Solutions, LLC.; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to- exceed fee to be approved by Council. DULY ADOPTED THIS 12TH DAY OF JANUARY, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 20 of 661 12 January 2026 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with Mark Foster Company for the Promotion Assessment Center for the Police Department (RFQ PS26-014) with a not-to-exceed amount of $12,000.00. Seconded by Councilmember Burrell, motion passed unanimously by voice vote. RESOLUTION NO. 5700-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Mark Foster Company for the Promotion Assessment Center for the Police Department (RFQ PS26 -014) with a not- to-exceed amount of $12,000.00. ADOPTED ON THIS 12TH DAY OF JANUARY, 2026 _______________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Councilmember Gammon introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with People Engaged in Recovery ("PEIR") for Professional Consultant Services for Prevention Education and Assistance (RFQ PS26-015) with a not-to-exceed amount of $50,000.00. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5701-26 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with People Engaged in Recovery ("PEIR") for Professional Consultant Services for Prevention Education and Assistance (RFQ PS26-015) with a not-to-exceed amount of $50,000.00. DULY ADOPTED THIS 12TH DAY OF JANUARY, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 21 of 661 12 January 2026 Councilmember Burrell moved to appoint William Hanes (to replace Bryan Flowers) and Randall Niemeyer (to replace Kelly Gribler) to the Parking Authority for a 4-year term which will expire in January 2029. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. The following individual spoke during Public Participation for Non-Agenda Items: 1) Lou Siemer, 116 Easton Circle, addressed the City Council regarding “keep Fairhope small, density, and parking.” He questioned the Boarding House and the 8 to 1 vote of the Planning Commission. Council President Conyers explained that this was submitted before the Zoning Ordinance was amended to not allow Boarding Houses. Councilmember Robinson moved to adjourn the meeting. Seconded by Councilmember Gammon, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 7:17 p.m. James Reid Conyers, Jr., Council President ________________________________ Lisa A. Hanks, MMC City Clerk Page 22 of 661 STATE OF ALABAMA ) ( : COUNTY OF BALDWIN ) ( The City Council met in a Work Session at 4:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 12 January 2026. Present were Council President Jimmy Conyers, Councilmembers: Jack Burrell, Joshua Gammon, Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks. Council President Conyers called the meeting to order at 4:30 p.m. The following topics were discussed: • The first item on the Agenda was the Discussion of the Fairhope Arts & Crafts Festival Foundation (“FACF”) Memorandum of Understanding Agreement with the City of Fairhope. Laura English, Jodi Holland, and Stephen Roberts with the FACF addressed the City Council and gave an update on the Fairhope Arts & Crafts Festival scheduled for March 19, 2026 through March 21, 2026 with 177 vendors. They requested a perpetual MOU beginning July and ending June which is their calendar year. The contract limit and removal of the $20,000.00 fee was questioned and discussed. Councilmember Burrell said we must reimburse the Public Works and Police staff; and we close the streets and sidewalks. Mayor Sullivan replied we never collected a fee from the Eastern Shore Chamber of Commerce. She said we do collect business license fees, sales tax, and lodging taxes. Council President Conyers stated he was okay with longer term and taking out the $20,000.00. Mayor Sullivan mentioned there were two festivals going on at one time: Eastern Shore Arts Center Festival and the Fairhope Arts & Crafts Festival. Ms. English commented that the FACF pays for all the marketing, all the rentals for bathrooms, port-a-lets, entertainment stage, etc. Ms. English mentioned that Diane Douglas, owner of In The Company of Angels, passed away this week; and she was a volunteer who handled “Adopt an Artist” for the FACF. Mayor Sullivan was asked to get an Economic Impact Study for the Fairhope Arts & Crafts Festival. • The next item on the Agenda was the Discussion on Selection Process of a Consultant for Compensation & Classification Study by Hannah Noonan, HR Director. She said a Request for Qualifications was sent out in October for a consulting firm to handle the study. Ms. Noonan stated there were seven responses that reviewed and ranked for specific criteria by the Evaluation Team: Hannah Noonan, Mayor Sullivan, City Clerk Lisa Hanks, Personnel Board Chair Genie Johnson, and Council President Jimmy Conyers. The Evaluation Team selected Evergreen Solutions, LLC. • The Presentation: “City of Fairhope Safe Streets & Roads for All” was presented by Grants Coordinator Nicole Love and Laurabeth Yates with Kimley-Horn. (See attached Power Point Presentation) Ms. Yates said the goal is to reduce fatalities and serious injuries; and we looked at accidents from 2019 through 2023. She said the City Council will need to adopt the goal and final report. Page 23 of 661 Monday, 12 January 2026 Page -2- Councilmember Burrell mentioned Low Speed Vehicles with increased growth. The Veterans Drive intersection, the Volanta intersection, and the intersection at Triangle Drive, State Highway 104, and Greeno Road were mentioned. Ms. Love said there is an ALDOT representative on the Steering Committee and we work together on projects. • The next item on the Agenda was the Presentation: “City of Fairhope Storm Drain Art Project” presented by Nicole Love, Grants Coordinator and Lindsey Lawrence with the Eastern Shore Arts Center. (See attached Power Point Presentation) Five storm drains were shown along with the location of each. Ms. Love requested that the five storm drains be pressure washed prior to painting. Mayor Sullivan requested one more storm drain being added near Fairhope Elementary School East with a cost of $1,000.00. • Councilmember Burrell announced that the Fairhope Airport Authority meeting will be held tomorrow. • Councilmember Gammon gave an update on the Fairhope Environmental Advisory Board. • Council President Conyers gave an update on the Parking Authority and mentioned the appointments on tonight’s agenda. • Councilmember Booth gave an update on the Pedestrian and Bicycle Committee; and reminded everyone of the Champagne and Chocolate Fundraising event for the Library. • Gas Superintendent Wes Boyett addressed the City Council regarding Agenda Item No. 22; and answered any questions if needed. • Utility Engineer Noel Berry addressed the City Council regarding Agenda Items No. 19 and No. 20; and answered any questions if needed. • City Engineer Richard Johnson addressed the City Council regarding Agenda Items No. 16 and No. 17; and answered any questions if needed. • IT Director Jeff Montgomery addressed the City Council regarding Agenda Item No. 23; and answered any questions if needed. • Interim Public Works Director John Thomas addressed the City Council regarding Agenda Item No. 18; and answered any questions if needed. • Revenue Manager Jennifer Olmstead addressed the City Council regarding Agenda Item No. 7; and answered any questions if needed. • Grants Coordinator Nicole Love addressed the City Council regarding Agenda Item No. 13; and answered any questions if needed. Mayor Sullivan explained the GOMESA Grant with the help of the Mobile Bay National Estuary Program. • Police Chief Stephanie Hollinghead addressed the City Council regarding Agenda Items No. 25, No. 26, and No. 27; and answered any questions if needed. • Planning Director Hunter Simmons addressed the City Council regarding Agenda Items No. 6, No. 8, No. 9, No. 10, No. 11, and No. 12; and answered any questions if needed. Page 24 of 661 Monday, 12 January 2026 Page -3- Council President Conyers announced that Agenda Item No. 5 has been pulled at the request of the Montrose Cemetery Association. There being no further business to come before the City Council, the meeting was duly adjourned at 5:55 p.m. ______________________________ James Reid Conyers, Jr. Council President _______________________________ Lisa A. Hanks, MMC City Clerk Page 25 of 661 Fairhope City Council Meeting January 12th, 2026 Page 26 of 661 Agenda öSS4A Grant Program Overview öSS4A Process Requirements öLeadership Commitment öNext Steps This Photo by Unknown Author is licensed under CC BY Page 27 of 661 SS4A Grant Program öEstablished by the Bipartisan Infrastructure Law (BIL) öDiscretionary program with $5B in appropriated funds over 5 years (‘22 –’26) öProgram supports the USDOT National Roadway Safety Strategy öGoal of zero roadway deaths using a Safe System Approach öTwo types of funding: öAction Plans/Demonstration öImplementation Page 28 of 661 SS4A Action Plan Components ö Leadership Commitment & Goal Setting…………….. ö Planning Structure……………………………………… ö Safety Analysis…………………………………………. ö Engagement & Collaboration………………................ ö Policy & Process Changes……………………………. ö Project Selection & Prioritization……………………... ö Evaluation & Transparency…………………………… Page 29 of 661 SS4A Action Plan Components öPlanning Department öPublic Works öPolice and Fire öEMS öParks and Recreation öCommunications öParking Authority öALDOT öSchools öBike and Ped Committee öEastern Shore MPO öChamber of Commerce öBRATS öBaldwin County Trailblazers Planning Structure – Steering Committee Page 30 of 661 SS4A Action Plan Components Planning Structure – Steering Committee Page 31 of 661 SS4A Action Plan Components Safety Analysis Page 32 of 661 SS4A Action Plan Components Engagement & Collaboration Page 33 of 661 SS4A Action Plan Components Engagement & Collaboration Page 34 of 661 SS4A Action Plan Components Policy & Process Changes öReviewed plans include: öFairhope Comprehensive Plan öFairhope Walkability & Wayfinding öEastern Shore MPO LRTP öPublic ROW Accessibility Transition Plan öIdentifying alignment with transportation safety öDeveloping recommendations for improvement Page 35 of 661 SS4A Action Plan Components Project Selection & Prioritization Page 36 of 661 SS4A Action Plan Components Project Selection & Prioritization Page 37 of 661 SS4A Action Plan Components Project Selection & Prioritization Page 38 of 661 SS4A Action Plan Components Leadership Commitment & Goal Setting öPublic commitment from a high-ranking official and/or governing body in the jurisdiction to an eventual goal of zero roadway fatalities and serious injuries. öCommitment includes either: öTarget date to reach zero öOne of more targets to achieve significant declines in roadway fatalities and serious injuries by a specific date Page 39 of 661 Leadership Commitment & Goal Setting Suggested Commitment: The City of Fairhope commits to making progress toward a long-term goal of zero traffic deaths and serious injuries, with an interim goal of maintaining their current fatal and serious injury crash rate trend, which equates to an approximate 50% rate reduction by the year 2035. Page 40 of 661 Leadership Commitment & Goal Setting Fa t a l & S e r i o u s I n j u r y C r a s h R a t e s 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 Fatal & Serious Injury 5-Year Avg Expon.(Fatal & Serious Injury 5-Year Avg) 0.919 (Crash rate expressed in crashes per 10,000 residents) Page 41 of 661 Next Steps ö1/12 (Today) – City Council Presentation öSubmit Final Report öAdopt Final Report öImplementation Grant Application Page 42 of 661 Questions/Discussion Page 43 of 661 City of Fairhope Storm Drain Art Project Page 44 of 661 What and Why? •What? •Main goal – to create art on and around some of our storm drains to make them stand out in a visually appealing manner to raise awareness about the connection between storm drains, urban stormwater runoff, and pollution •Audience – the project focus is on high school students but the target audiences are residents and visitors •Why? •Important for our youth, residents and visitors to understand that all our storm drains eventually lead to Mobile Bay. Want to promote that ONLY RAIN BELONGS IN THE DRAIN. •Aligns with our goals for reducing litter entering the Bay •As part of our MS4 permit we are required to do Education and Outreach and we are always looking for unique and creative ways to reach our audiences. Page 45 of 661 Page 46 of 661 Update •Funding •Grant received for $5k through Alabama State Council on the Arts •What has happened so far? •December 4th – Ten (10) hand-selected Fairhope HS Arts Students Field trip at the Pelican’s Nest and Mobile Bay •What’s next? •February – Art submittals •March - Painting Page 47 of 661 Where? Page 48 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-281 FROM: Jennifer Olmstead, Revenue Manager SUBJECT: Amend Ordinance No. 1233 known as the City of Fairhope Business License Code, Chapter 8, Section 22. License Classifications: additional NAICS Codes with Fee Schedule. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: BACKGROUND INFORMATION: – – – BUDGET IMPACT/FUNDING SOURCE: Account No.Account Title Current Budget Cost Available Budget Page 49 of 661 GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 50 of 661 ORDINANCE NO. _____ BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, AS FOLLOWS: The Code of Ordinance, City of Fairhope, Alabama, Section 22 is hereby amended to reflect the addition of the following NAICS codes with fee schedule. CODE NAICS TITLE; SUGGESTED LICENSE GROUPING SCHEDULE 531110 Lessors of Residential Buildings and Dwellings D 531120 Lessors of Nonresidential Buildings (except Miniwarehouses) D 531130 Lessors of Miniwarehouses and Self-Storage Units D 531190 Lessors of Other Real Estate Property D 721110 Accommodations – Hotels (except Casino Hotels) and Motels C-1 721191 Accommodations – Bed-and-Breakfast Inns C-1 721199 Accommodations – All Other Traveler Accommodation E 722330 Mobile Food Services C 312120 Breweries E 312130 Wineries E 312140 Distilleries E 425120 Wholesale Trade Agents and Brokers E 445132 Vending Machine Operators D 517111 Wired Telecommunications Carriers K 517112 Wireless Telecommunications Carriers (except Satellite) D 517121 Telecommunications Resellers D 517122 Agents for Wireless Telecommunications Services D The Balance of Chapter 8 – Article 1. – Business License Code, Taxes and Regulations, (Sections 8-1 through 8-29) remains as written and codified in the City of Fairhope Code of Ordinances. Severability. The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other paragraphs and sections, since the same would have been enacted by the municipality council without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or section. Page 51 of 661 Page 52 of 661 Page 53 of 661 Page 54 of 661 Page 55 of 661 Page 56 of 661 Page 57 of 661 Page 58 of 661 Page 59 of 661 Page 60 of 661 Page 61 of 661 Page 62 of 661 Page 63 of 661 Page 64 of 661 Page 65 of 661 Page 66 of 661 Page 67 of 661 Page 68 of 661 Page 69 of 661 Page 70 of 661 Page 71 of 661 Page 72 of 661 Page 73 of 661 Page 74 of 661 Page 75 of 661 Page 76 of 661 Page 77 of 661 Page 78 of 661 Page 79 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-485 FROM: Mike Jeffries, Development Services Manager Hunter Simmons, PLANNING DIRECTOR Lisa Hanks, CITY CLERK SUBJECT: Annexation – ALDI, Inc., FAV181, LLC, and Fairhope Single Tax Corporation of property located at 10101 County Road 48, Fairhope, Alabama and to zone B-2 General Business District. Tax Parcels 46- 06-14-0-000-001.792 and 46-06-14-0-000-001.642. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: That the City Council adopts Ordinance to annex the property of ALDI, Inc., FAV181, LLC and Fairhope Single Tax Corporation located at 10101 County Road 48, Fairhope, Alabama and to zone B-2 General Business District. BACKGROUND INFORMATION: This is the ALDI property and the empty area to the north of ALDI. The tax map currently shows two tax parcels with split zoning by Baldwin County as B-3 (General Business District) and B-4 (Major Commercial District). The entire property is proposed in this annexation as B-2 which is similar to the current County zoning. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: Page 80 of 661 For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 81 of 661 ORDINANCE NO. ____ WHEREAS, ALDI, INC., FAV181, LLC AND FAIRHOPE SINGLE TAX CORPORATION, the owners of the hereinafter described property, did, in writing, petition the City of Fairhope, a municipal corporation, for annexation under Section 11-42-21 of the Code of Alabama, 1975, as amended; and WHEREAS, a map of said property is attached to said Petition as an exhibit; NOW, THEREFORE BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the following described property, lying contiguous to the corporate limits of the City of Fairhope, Alabama; and not within the corporate limits or the police jurisdiction of any other municipality; be and the same is hereby annexed to the City of Fairhope, Alabama, to-wit: Property is located at 10101 County Road 48, Fairhope, Alabama. Lot 6, RESUBDIVISION OF LOT 3, BLUEBERRY ORCHARD, UNIT 3, as recorded on Slide 2365-C, Probate Court Records of Baldwin County, Alabama and being more particularly described as follows: To-wit: Commencing at the “locally accepted” Southwest corner of the Northwest quarter of Section 14, Township 6 South, Range 2 East Baldwin County, Alabama, said point lying and being at the intersection of the centerline of Alabama Highway 181, (variable width public R/W), with the centerline of Fairhope Avenue, aka, County Road 48, (80-foot public R/W); Thence S- 89°-46’-10”-E, along the centerline of said Fairhope Avenue, for 40.00 feet; Thence N-01°-00’-58”-E, leaving the centerline of said Fairhope Avenue, for 40.00 feet to a point at the Southwest corner of Lot 6, Resubdivision of Lot 3, Blueberry Orchard, Unit 3, as recorded on Slide 2365-C, Probate Court Records of Baldwin County, Alabama, and the Point of Beginning of the property herein described; Thence continue N-01°-00’-58”-E, along the East right of way line of aforesaid Alabama Highway 181, for 551.82 feet to a point at the Northwest corner of said Lot 6; Thence S-89°-00’-51”-E, leaving the East right of way line of said Alabama Highway 181 and along the North line of said Lot 6, for 564.38 feet to a point at the Northeast corner of said Lot 6; Thence S-00°-18’-19”-W, along the East line of said Lot 6, for 544.33 feet to a point at the Southeast corner of said Lot 6, said point lying on the North right of way line of aforesaid Fairhope Avenue; Thence N-89°-46’-10”-W, along the North right of way line of said Fairhope Avenue, for 571.19 feet to the Point of Beginning and containing 7.1436 acres or 311,176 square feet, more or less. This property shall be zoned B-2, General Business District. BE IT FURTHER ORDAINED that a certified copy of this Ordinance, with a copy of the Petition and the exhibit, be recorded in the Office of the Probate Judge, Baldwin County, Alabama. Page 82 of 661 Page 83 of 661 - ALDI, Inc. Page 84 of 661 Page 85 of 661 - FAV181, LLC Page 86 of 661 Page 87 of 661 Page 88 of 661 Page 89 of 661 MONUMENT AVE HALLS MILL AVE COUNTY RD 48 NO R M A N D Y S T KNOLLWOOD AVE GR E L O T S T J M I C H A E L S T ST A T E H W Y 1 8 1 ORLEANS DR SAINT CHARLES CT MEMORIAL AVE ROYAL LN FAIRHOPE AVE ^ µ Exhibit A ALDI - Real Estate Conditional Annexation to B-2, General Business District ALDI Road Zoning District: B-2 PUD R-1 R-2 R-A Corporate Limits Page 90 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-503 FROM: Hunter Simmons, PLANNING DIRECTOR SUBJECT: Site Plan Review and Approval - Request of the Applicant, S.E. Civil, LLC, on behalf of the Owner, FST SILDI, LLC, for Site Plan Approval of Fairhope Boarding House. The property is approximately 0.20 acres and is zoned B-2 – General Business District. The property is located at 301 Fairhope Avenue. PPIN #: 14359. (Planning Commission unanimously recommends approval of SR 25.08). AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: Council Approval BACKGROUND INFORMATION: The project is a three-story building with a rooftop terrace. The primary use is a 26-room Boarding House that utilizes the rooftop terrace. Two other units are proposed inside the building. The uses discussed, but not committed to, have been a restaurant and a med spa. A loading zone is provided on the property adjacent to the alley. The first floor is split between these two uses and the lobby and gift shop for the boarding house. The second floor, third floor, and rooftop terrace are used for the boarding house. The Zoning Ordinance was recently amended to remove the Boarding House use, but this application was submitted prior. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: Page 91 of 661 FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 92 of 661 Mike Jeffries January 26, 2026 rov( W VI IYYW3 I.MYY XM - SAXE LNJ Whfinda 5 =( FAIRHOPEAVEz (1 E Z MAGNOLIA AVE5 Az.-..__N. f( Y.I • : • - ( r FAIRHOPE • i' SAXE LN t 7 N W E S ! T__i A e h p l Ure 3 ____ B Road B-2 General Business District B-3b Tourist Resort Commercial P-1 Parking District SIABAW vOu oCity of Fairhope Planning Commission Ao A, SA ■SR 25.08 - Fairhope Boarding House CP0 r 9 Project Name: Fairhope Boarding House Site Data: 0.20 acres Project Type: Site plan approval of 5-unit multiple occupancy project Jurisdiction: Fairhope Planning Jurisdiction Zoning District: B-2 General Business District PPIN Number: 14359 General Location: Northeast intersection of Fairhope Avenue and Church Street Surveyor of Record: S.E. Civil, LLC Engineer of Record: S.E. Civil, LLC Owner/ Developer: FST SILDI, LLC School District:____________________ Fairhope Elementary School Recommendation: Approved w/ Conditions Prepared by: Dr : Ss S E C T I O N S T S C H U R C H S T , F- u p a p r * * IS S U M M I T S T A W O - N S E C T I O N S T . m —u - a ■ ■ O L t } * 1 । a[1r I -i S C H U R C H S T I i N C H U R C H S T or l 1 41 Planning Commission (8 Ayes, 1 Nay) voted to recommend approval of SR 25.08 City Council Page 93 of 661 SR 25.08 – Fairhope Boarding House January 5, 2026 Page 1 of 8 SUMMARY OF REQUEST Request of the Applicant, S.E. Civil, LLC, on behalf of the Owner, FST SILDI, LLC, for Site Plan Approval of Fairhope Boarding House. The property is approximately 0.20 acres and is zoned B -2 – General Business District. The property is located at 301 Fairhope Avenue. SITE HISTORY In September the Planning Commission approved a 6-unit MOP for the subject site (SD 19.36) to allow renovation of the existing 2-story building with four (4) commercial/retail units on the bottom floor and 1-2 office units on the second floor . The building that existed has since been demolished rendering the 2019 approval null and void. This application was previously heard at the December 1, 2025, Planning Commission meeting. Following discussion with the Commission the Applicant requested the application be tabled to allow additional time to address Commission and Staff concerns. STAFF COMMENTS Site Plan The proposed site plan is attached to the end of this report as an exhibit. A Multiple Occupancy Project application (SD 25.16) has also been submitted and is under review. The proposed building will contain a 26- room boarding house with a rooftop terrace that will have a live-in onsite manager/owner, a Med-Spa, and restaurant. It’s important to note that the Med-Spa is a Use on Appeal which requires approval by the Board of Adjustments. Setbacks - COMPLIANT The subject property is located in the Central Business District (CBD). Buildings - COMPLIANT Article V, Section B(4)(c) of the Zoning Ordinance states that within the CBD “Building heights for all structures shall not exceed 40 feet or 3 stories”. The proposed building height for the three -story structure does not exceed the aforementioned limitations. A rooftop terrace per the Zoning Ordinance has additional allowances that are currently being met for height. See Article V, Section B(3)(a). Any substantial changes or alteration from the proposed Site Plan will require additional approvals from the Planning Commission and City Council. The Applicant included the following explanation regarding the rooftop terrace: “The rooftop terrace is designed per the zoning ordinance requirements. The structure, that is able to be both open and enclosed, complies with the maximum of 25% of the rooftop area. And the stairs and elevators comply with the maximum of 7.5% of the rooftop area. The rooftop terrace is designed with the intention to serve meals and drinks (bar) for boarding house customers and guests. The northwestern rooftop area is identified as rooftop terrace space. This will be seasonally used as an open air extension of the restaurant/ bar structure. Page 94 of 661 SR 25.08 – Fairhope Boarding House January 5, 2026 Page 2 of 8 The southern portion of the open rooftop has been identified as an area reserved for temporary use, which may include the installation of a temporary structure for special events. The anchorage of a temporary structure will be part of the final structural design. The remainder of the rooftop area is reserved for mechanical equipment. Of course the owners reserve all rights available to them under the zoning ordinance. The total occupant load of the rooftop terrace shall be no more than 300 people for any use.” Tree & Landscaping - N/A The site does not have any required landscaping. Parking - COMPLIANT The CBD requires parking for residential units. One parking space is provided for the live-in onsite manager/owner in a garage accessed from the Art’s Alley through the loading zone. Connectivity - COMPLIANT A new 8’ sidewalk is proposed along the entire property line adjacent to Church St. The existing sidewalk along Fairhope Ave is compliant and will remain. Drainage - COMPLIANT Drainage is designed to collect water in roof drains and connect directly into the underground storm water system. Exterior Lighting - COMPLIANT As proposed, all exterior lighting is compliant with Article IV Section B.3 of the Zoning Ordinance. Mechanical Equipment - COMPLIANT All mechanical equipment is not shown. Applicant is aware that 40’ is the height limit for all structures including mechanical equipment. The Architect shall verify at time of permitting the height of all mechanical equipment. Dumpster - COMPLIANT The Site Plan illustrates a dumpster under the building with a roll up door accessed from the Art’s Alley through the loading zone and will be private. Signage - N/A Signage will be reviewed at time of a sign permit submittal. Erosion Control - COMPLIANT An erosion control plan was submitted with the application and is acceptable. Utilities - COMPLIANT Utility service providers for the subject site include Fairhope Utilities for electric, water, sewer, and gas, as well as AT&T for communications. The utilities are located on the north side of the property. Electric service will require upgrades at the owner/developer’s expense, with aid-to-construction costs determined upon review of final drawings. A 10’ x 8’ transformer pad has been shown with protective bollards. Water and sewer connections will be subject to all applicable tap fees and system developm ent charges (SDCs), and any Page 95 of 661 SR 25.08 – Fairhope Boarding House January 5, 2026 Page 3 of 8 required infrastructure improvements will be the developer’s responsibility. Meter boxes will be traffic rated. A grease trap with traffic rated lid is provided for in the loading zone. ADA Standards - COMPLIANT ADA requirements per the Architect are met and at time of building permit will be further verified . Traffic - COMPLIANT A Traffic Letter was submitted with the application and is attached to this packet. As proposed the three (3) uses are estimated to generate 451 daily trips and 46 PM peak hour trips. As such, no further traffic study was conducted. Staff consulted with the Engineer of Record, and he confirmed the analysis was ran multiple ways and each method resulted in less than 1,000 daily trips and less than 50 peak trips. Lot Access - COMPLIANT The site has garage parking and loading accessed from the Art’s Alley and pedestrian access from Fairhope Ave. and Church St. Comprehensive Plan - COMPLIANT The proposed project is not contrary to the current Comprehensive Plan. Impacts on Surrounding Neighborhood - COMPLIANT Staff has concerns with the different services required to provide for the proposed uses and the space and the intensity of the cumulative effect. Housekeeping closets have been added to the 2nd and 3rd floor as well as bathrooms converted to storage space on the roof top terrace. Benefits to the Community - COMPLIANT The proposed project will replace a previously dilapidated building. SITE PLAN CONSIDERATIONS Standards of Review: Article II Section C.2.d of the City of Fairhope Zoning Ordinance sets forth all criteria for reviewing Site Plan Review requests. Recommendation: Staff recommends Approval of SR 25.08 – Fairhope Boarding House Site Plan with the following conditions: 1.Approval of the associated Multiple Occupancy Project case SD 25.16 by the Fairhope Planning Commission ; and 2.Revision of the utility plans to reflect the minimum 78” x 75” transformer pad. The conditions have been met. Page 96 of 661 EXHIBITS SR 25.08 – Fairhope Boarding House January 5, 2026 Page 4 of 8 Proposed Site Plan 4 DU MPSTER STORAGE _ AREA MODRANEXL#*T*ARCHWAY 1 CONCRETE PAVING. II 1 I m-TIE TO EXISTING CONCRETE RAMP W/ NEW CONCRETE PAVING T RIBBON CURB D BANE& BARREL DECK INSTALL 1 PARKING SPACE LOCATED INSIDE OF THE BUILDING BUILDING UNDER ROOF 7,912 SF 8‘A 0) b STAIRS 0, CONSTRUCTION STOP BAR PEDES TRIAN W? Ill NTRACTOR TO VERIFY XACT LIMITS PRIOR TO PPROAMATE CANOPY LIMITS OF EX. TREES. — 41 CONCRETE SIDEWALK TO BE REPLACED AFTER CONSTRUCTION. SIDEWALK TO BE INSTALLED UP TO BUILDING P SPACED AT 4'OC. A 7 INSTALL PIPE BOLLARDS TO PROTECT GAS METER. SEE DETAIL INSTALL PIPE BOLLARDS SEE DETAIL ELECTRICAL TRANSFORMER AREA. 67-W x 65"L UFWILL STAGE concReT I METAL OVERHANGOVERHANGOVERHANGOVERHANG I BUILD ING 10''10"1ff 1ff I ®—1T¥T BRICK PAVERS 20' INSTALL STRIPED LOADING ZONE WITH " LOADING ZONE NO PARKING' LEGEND. PAINTED STRIPING SHALL BE 5" AT 45* CO N C R E T 1f f ON V H H 3 A O 1 3 — - — r v a a i O . v OV E R H A N G OV E R H A N G O V E R H A N G 10 " - 1 0 ’ - - 0 L 10 [ O V E R H A N G B‘ R I B B O N ST A I R S m— r ] NO R T H CH U R C H S T R E E T 6 6 ' P U B L I C R I G H T - O F - W A Y PA R A L L E L PA R K I N G 1 OV E R H A N G \ W a n V w .C O N C R E T E SI D E W A L K IIr L BR I K AS F I Page 97 of 661 EXHIBITS SR 25.08 – Fairhope Boarding House January 5, 2026 Page 5 of 8 Proposed 1st Floor | L ] lI ! ( I 1 L TO Fi r s t F l o o r H a n IF WA L C O T T AD A M S i i uj a m o m n u n Wa i n . * h i EV i N B - d O V R N I I N I I I | i I I i■ i I ■Ii 1 I r 5 JP § rL a k l y Ek u k r L d y 1: 3 ] T Eq i p — > d — ITL T 1E | i — = L u r_ _ - • % \ C ss h e C Ou r a D T T E N A N T L E A S E S P A C E 2 (P o t m t i a l R o t a u m m t o r R a a l I I I T am g 5 6 il EE l - — 1 E N A N T L E A S E S P A C E I (P o n a l P r o f a s i o r a l O f f i c e o R a a l l ) *d a b M m F u s j — A 1 . 1 X F airhope, Alabam 4 A New Development Fairhope Boarding House mi Page 98 of 661 EXHIBITS SR 25.08 – Fairhope Boarding House January 5, 2026 Page 6 of 8 Proposed 2nd Floor 1(u 3 sL3|d 4L® LpiI7-JIT L]" at —— II|4 E IAi___ LhJ E le wiH— I ns ( 2" O Es REE aO ErglLHeMr' E IlmmmI5iru O Ie E?13-5 00 — 1O Is n7 Ee5;1 1o _ Set [Eg]]LiUEi [-cOX L • [][AE5=LL. E)13-5 s* 1 551 | h BISJ El f X - 05Ei OR [oa o JGo E- ..1 -l |El lalelI2-1"I7-!"12—4" 1J.?■jilti- §01 Ej 4(7]I illn& I I-i1 i Ler._J a 7 A + iI I i. r< Li 5 t 7TSi o Tg- O0 -i—I iI i e’l i^i ।__ । ?.l ri hi e] 1 E; - © • _ In a Ij 1 jik Ee B5 | 35 1 I i ! &-Li 21 .4 New Development Fairhope Boarding House Fairhope, Alshama I [[[is 38 t — N ? ill T ■ Ir -E E I w l 2 di i i Tl a l l 0 — © L i . Q HE h lh e ii ® i DI n == - Ir d II .1 . J - IT I 12 I " C Bp s __ _ § L — 12 3 1 JN i T T Li FE E F El i == = ] ] — oo r P l a n I M* I I J a l I-- - - - - - - 1 L_ J D i Se c o n d F l in " - i t o " -- - - - L i [a l A h. w u v / 7 ( 11 T W I I - l6 so C u s a t o a a M 1 M M T HT T I H I N J H A WA L C O T T AD A M S aw w - u o t uh s D O d G U O S s Page 99 of 661 EXHIBITS SR 25.08 – Fairhope Boarding House January 5, 2026 Page 7 of 8 Proposed 3rd Floor i[iJ! 3 a i■ Ls Hi rf s 8 A New Development Fairhope Boarding House Fairhope, Alabama T © i ( S is ! /N d [u - I -i l 5 # II + La vB d L 1 I 1 I I - IF -H w Ik n t i A l e « M a i c a 5 i . n I O[ Wi r I 4 T iL I L I or I_ I LL i O Q ii f i ml I wT LE L 1 I Q le e r Ma p i B B —I T . I r □l == =i l Gw a t k n C dp a s + 1 4 ] A “ f -2 — • i V rn i i I” " ] HO M C T C T SE 4 1I I o I. F T L 5 4 0 T3 to 1 [' • T .r l p | m 1$ Da i r II I E4 L. . ’ L _ r 46 Q f © LU L L © li . (0 ! Cl U IP a =l A -1.1 -f i t I I -! ! to I L 1 1 i L [n s - (P i i ! [ Ti l 1 5 Ei * H a , C I J El D T L I Th i r d F l o o r P a h sd i . I e w s “N il N. . W a . . . s t R o o m s S a B e D e An d C o n s t r u c t e d T o P r o v i d e S T C 6 0 O r G a t e r T J 1 J + 11 | E. ! [i F r © : f l o] — I— I _ : — < I I qe g O AL E M E [w : |L I | dl . —I i an s o o c s u o s i WA L C O T T AD A M S ME R N E E E Page 100 of 661 EXHIBITS SR 25.08 – Fairhope Boarding House January 5, 2026 Page 8 of 8 Proposed Rooftop Terrace VI R N E L I I I 1 1 MC I T E C w e r e * * • * WA L C O T T AD A M S so m m a s n Ia t n . * h s z EF I M - L A1 . 4 I ke e p T e r n o H m Ro e f e p Z o n i n g I n f o r m a t i o n : 1 c e P l a n Al e r l i k < • M d z e t M i - Al - a l i s t r I - H e e r t E ! = X €2 I6 B A w a l C o v w e d A s e - Au = i D r u m H l e m e AR s = !" 4 Ro o f t o p T e r r a 7S 3 d I. W J m to u Fairhope, Alabama i*a IL Q n n s□jE E —EFB !5 EI . 3 El I M-ir i 2 J 3 I a E s .4 New Development Fairhope Boarding House | si 61 n □ < < v y 0 5400 _tit. :-te. :Fte. .:Ht5 .nrt5 .rit;. -t";. :-te. Page 101 of 661 of FA/ LABAM APPLICATION FOR SITE PLAN APPROVAL Date of Application: 8/19/2025 Property Owner / Leaseholder Information Phone Number: 251-209-0074Name of Property Owner: FST SILDI, LLC Zip: 36532AL Fairhope Boarding House Parcel No:05-46-03-37-0-601-002.512 Authorized Agent Information Name of Authorized Agent: SE Civil, LLC Phone Number: 251-990-6566 Address:9969 Windmill Road Zip: 36532State: AL Larry Smith, PE Engineer/Architect Information Phone Number: 251-990-6566 Zip: 36532State: AL Larry Smith, PE — Signature Name of Firm: SE Civil, LLC Address: 9969 Windmill Road Application Type: Attachments: City: Fairhope Contact Person: City: Fairhope Contact Person: Sq. Footage: Current Zoning: Proposed Site Plan Name: Site Acreage: 0.20 AC. Address of Property Owner: City: Fairhope "O m X Site Plan X Articles of Incorporation or List all associated investors I certify that I am the property owner/leaseholder of the above described property and hereby submit this site plan to the City for review. *If property is owned by Fairhope Single Tax Corp, an authorized Single Tax representative shall sign this application. • ' Si ta Fairhope Single Tax Corp. (If Applicable) Leurar, Presa 8,025 B-2 CBD 857 Sea Cliff Drive State: 6 Ol Property Owner / Leaseholder Printed Name _B/is_______ Date Page 102 of 661 Docusign Envelope ID: 5F3CFA73-0DC9-4C02-8770-97785D1C719A OPERATING AGREEMENT OF SILDI L.L.C. AN ALABAMA LIMITED LIABILITY COMPANY ARTICLE 1 - FORMATION AND PURPOSE 1,1 Formation. The Members have formed a Limited Liability Company named SILDI L.L.C. (the Company") under the provisions of the Alabama Limited Liability Company Act, as amendedII (the "Act"). ARTICLE II - PRINCIPAL PLACE OF BUSINESS ARTICLE 111 - MEMBERS AND CAPITAL CONTRIBUTIONS ARTICLE IV - PROFITS, LOSSES, AND DISTRIBUTIONS 3.1 Members. The names and addresses of the Members, and their initial capital contributions to the Company, are listed on Exhibit A attached hereto. 3.2 Additional Contributions, No Member shall be required to make any additional capital contributions to the Company unless agreed upon unanimously by the Members. 4.1 Profits and Losses. The profits and losses of the Company shall be allocated among the Members in proportion to their respective percentage interests in the Company, as set forth on Exhibit A. 1.2 Purpose. The purpose of the Company is to engage in any lawful act or activity for which limited liability companies may be organized under the Act, including, without limitation, the acquisition, development, construction, renovation, leasing, and management of real estate properties, THIS OPERATING AGREEMENT (the "Agreement"! is entered into as of April 6th, 2023 by and among the Members listed on Exhibit A attached hereto. 2.1 Principal Place of Business. The principal place of business of the Company shall be located at 16321 Scenic Hwy 98 Fairhope, Al 36532 or at such other place as the Members may determine from time to time. Page 103 of 661 Docusign Envelope ID: 5F3CFA73-0DC9-4C02-8770-97785D1C719A ARTICLE V - MANAGEMENT ARTICLE VI - DISSOLUTION AND LIQUIDATION ARTICLE VII - MISCELLANEOUS ARTICLE VIII - BUYOUT OF MEMBER 8.1 Buyout Rights. In the event any Member (the "Defaulting Member1’) is unable to make timely payments on any debts owed by the Company, any other Member (the "Non-Defaulting Member") shall have the right, but not the obligation, to buyout the Defaulting Member's interest in the Company, subject to the terms and conditions set forth in this Article VIII, 4.2 Distributions. Distributions of cash or other assets shall be made to the Members in proportion to their respective percentage interests in the Company, as set forth on Exhibit A, at such times and in such amounts as the Members may determine. 8.2 Buyout Price. The buyout price for the Defaulting Member’s interest in the Company shall be equal to the original cost of purchase of any assets attributable to the Defaulting Member’s interest in the Company, as determined in good faith by the Non-Defaulting Member. 6.2 Liquidation. Upon dissolution of the Company, the assets of the Company shall be liquidated, the liabilities and obligations of the Company shall be paid and discharged, and the remaining proceeds shall be distributed to the Members in proportion to their respective percentage interests in the Company, as set forth on Exhibit A. 5.2 Voting. Each Member shall have one vote for each percentage interest owned by such Member in the Company, as set forth on Exhibit A. Decisions requiring a vote of the Members shall be decided by a majority vote of the Members, unless otherwise required by the Act or this Agreement. 5.1 Management by Members. The management of the Company shall be vested in the Members, who shall have the right to participate in the management and control of the Company's affairs. 6.1 Dissolution, The Company shall be dissolved upon the occurrence of any of the following events: (a) the unanimous written consent of the Members; (b) the sale or disposition of all or substantially all of the Company’s assets; or (c) any other event causing dissolution under the Act. 7.1 Amendments. This Agreement may be amended or modified only by the written consent of all Members. Page 104 of 661 Docusign Envelope ID: 5F3CFA73-0DC9-4C02-8770-97785D1C719A EXHIBIT A MEMBERSAND PERCENTAGE INTERESTS A-----DocuSigned by: 7J/ 8.5 Transfer of interest. Upon receipt of the buyout price by the Defaulting Member, the Defaulting Member shall transfer, assign, and convey all of their right. title, and interest in and to the Company to the Non-Defaulting Member, and the Defaulting Member shall cease to be a member of the Company. 8.6 Amendment of Operating Agreement and Exhibit A. Following the completion of the buyout transaction, this Agreement and Exhibit A shall be amended to reflect the change in the membership Interests and the allocation of profits, losses, and distributions accordingly MD Aesthetics of Mobile Bay L.L.C. Address; 106 Bancroft Street, Suite 101, Fairhope, AL 36532 Percentage interest: 50% 8.4 Payment Terms. The buyout price shall be paid by the Non-Defaulting Member to the Defaulting Member in cash or other immediately available funds on the closing date specified in the Buyout Notice, or as otherwise agreed upon by the Defaulting Member and the Non- Defaulting Member in writing. Mary Wells for MD Aesthetics of Mobile Bay LLC. 8.3 Notice of Buyout. If the Non-Defaulting Member elects to exercise the buyout right under this Article VIII, the Non-Defaulting Member shall provide written notice (the "Buyout Notice") to the Defaulting Member, specifying the buyout price and the proposed closing date for the buyout transaction, which shall be no less than thirty (30) days from the date of the Buyout Notice Tamala Prickett for Fairhope Development L.LC. Fairhope Development L.L.C Address: PO Sox 1424, Orange Beach, AL 36561 Percentage interest: 50% Mar Qulap (Uells —OASD5225B2F*F8...---------------— Page 105 of 661 Docusign Envelope ID: 5F3CFA73-0DC9-4C02-8770-97785D1C719A 81925 35PM +163 unread - dansellstfrguin 3 ahoo -onm - Yabo Matt STATE OF ALABAMA COUNTY OF BALDWIN ) ARTICLES OF ORGANIZATION SILDI L.L.C. nttps mall yalon ermm l' search keyword=silll 2520anzleszfolders= 2 messages 41031 IANATRVEMt/it -Pwinmib-jL 2 1 =e=y mkreason=myd Li Pursuant to the Provisions of 10-12-10, et. seq„ of the Code of Alabama (1975). the undersigned hereby adopt the following Limited Liability Company .Articles of Organization. ) Page 106 of 661 Docusign Envelope ID: 5F3CFA73-0DC9-4C02-8770-97785D1C719A OPERATING AGREEMENT OF SILDI L.L.C. AN ALABAMA LIMITED LIABILITY COMPANY ARTICLE 1 - FORMATION AND PURPOSE ARTICLE II - PRINCIPAL PLACE OF BUSINESS ARTICLE III - MEMBERS AND CAPITAL CONTRIBUTIONS ARTICLE IV - PROFITS, LOSSES, AND DISTRIBUTIONS 3.1 Members. The names and addresses of the Members, and their initial capital contributions to the Company, are listed on Exhibit A attached hereto. 4.1 Profits and Losses. The profits and losses of the Company shall be allocated among the Members in proportion to their respective percentage interests in the Company, as set forth on Exhibit A. 1.2 Purpose. The purpose of the Company is to engage in any lawful act or activity for which limited liability companies may be organized under the Act, including, without limitation, the acquisition, development, construction, renovation, leasing, and management of real estate properties. 3.2 Additional Contributions. No Member shall be required to make any additional capital contributions to the Company unless agreed upon unanimously by the Members. THIS OPERATING AGREEMENT (the "Agreement”) is entered into as of April 6th, 2023 by and among the Members listed on Exhibit A attached hereto. 2.1 Principal Place of Business. The principal place of business of the Company shall be located at 16321 Scenic Hwy 98 Fairhope, Al 36532 or at such other place as the Members may determine from time to time. 1.1 Formation. The Members have formed a Limited Liability Company named SILDI L.L.C, (the “Company") under the provisions of the Alabama Limited Liability Company Act, as amended (the "Act"). Page 107 of 661 Docusign Envelope ID: 5F3CFA73-0DC9-4C02-8770-97785D1C719A ARTICLE V - MANAGEMENT ARTICLE VI - DISSOLUTION AND LIQUIDATION ARTICLE VII - MISCELLANEOUS ARTICLE VIII - BUYOUTQF MEMBER 8.1 Buyout Rights. In the event any Member (the "Defaulting Member’) is unable to make timely payments on any debts owed by the Company, any other Member (the "Nan-Defaulting Member") shall have the right, but not the obligation, to buy out the Defaulting Member's interest in the Company, subject to the terms and conditions set forth in this Article VIII: 8.2 Buyout Price. The buyout price for the Defaulting Member's interest in the Company shall be equal to the original cost of purchase of any assets attributable to the Defaulting Member's interest in the Company, as determined in good faith by the Non-Defaulting Member. 4.2 Distributions. Distributions ofcash or other assets shall be made to the Members in proportion to their respective percentage interests in the Company, asset forth on Exhibit A, at such times and fn such amounts as the Members may determine. 6.2 Liquidation. Upon dissolution of the Company, the assets of the Company shall be liquidated, rhe liabilities and obligations of the Company shall be paid and discharged, and the remaining proceeds shall be distributed to the Members in proportion to their respective percentage interests in the Company, as set forth on Exhibit A. 7.1 Amendments. This Agreement may be amended or modified only by the written consent of all Members. 6.1 Dissolution. The Company shall be dissolved upon the occurrence of any of the following events; (a) the unanimous written consent of the Members; (b) the sale or disposition of all or substantially ail of the Company's assets; or (c) any other event causing dissolution under the Act. 5.1 Management by Members. The management of the Company shall be vested in the Members, who shall have the right to participate in the management and control of the Company's affairs. 5.2 Voting. Each Member shall have one vote for each percentage interest owned by such Member in the Company, as set forth on Exhibit A. Decisions requiring a vote of the Members shall be decided by a majority vote of the Members, unless otherwise required by the Act or this Agreement. Page 108 of 661 Docusign Envelope ID: 5F3CFA73-0DC9-4C02-8770-97785D1C719A EXHIBIT A MEMBERS AND PERCENTAGE INTERESTS DocuSigned by:gned by: Qunlap 25B2FA4F8.. Ms 0A5D5225B2FA4F8... 1//X a la Prickett forickettTama Fairhope Development L.L.C. 8.4 Payment Terms. The buyout price shall be paid by the Non-Defaulting Member to the Defaulting Member in cash or other immediately available funds on the closing date specified in the Buyout Notice, or as otherwise agreed upon by the Defaulting Member and the Non- Defaulting Member in writing. 8.3 Notice of Buyout. If the Non-Defaulting Member elects to exercise the buyout right under this Article VIII, the Non-Defaulting Member shall provide written notice (the "Buyout Notice") to the Defaulting Member, specifying the buyout price and the proposed closing date for the buyout transaction, which shall be no less than thirty (30) days from the date of the Buyout Notice. 8.6 Amendment of Operating Agreement and Exhibit A. Following the. completion of the buyout transaction, this Agreement and Exhibit A shall be amended to reflect the change in the membership interests and the allocation of profits, losses, and distributions accordingly. MD Aesthetics of Mobile Bay L.L.C. Address: 106 Bancroft Street, Suite 101, Fairhope, AL 365 32 Percentage interest; 50% Mary Wells for MD Aesthetics of Mobile Bay L.L.C. 8.5 Transfer of Interest. Upon receipt of the buyout price by the Defaulting Member, the Defaulting Member shall transfer, assign, and convey all of their right, title, and interest in and to the Company to the Non-Defaulting Member. and the Defaulting Member shall cease to be a member of the Company. Fairhope Development L.L.C. Address: PO Box 1424, Orange Beach, AL 36561 Percentage Interest: 50% Page 109 of 661 PROPOSED SITE IMPROVEMENT PLANS TABLE OF CONTENTS C02 COVER GRADING & DRAINAGE PLAN for CONTACTS C03 C04 UTILITY PLAN GAS DEPARTMENT CITY OF FAIRHOPE MR. WES BOYETT 555 SOUTH SECTION STREET FAIRHOPE, ALABAMA 36532 251-928-8003 WATER & SEWER DEPARTMENT CITY OF FAIRHOPE MR. DARYL MOREFIELD 555 SOUTH SECTION STREET FAIRHOPE, ALABAMA 36532 251-928-8003 BUILDING DEPARTMENT CITY OF FAIRHOPE MR. ERIK CORTINAS 555 SOUTH SECTION STREET FAIRHOPE, ALABAMA 36532 251-928-8003 CONSTRUCTION DETAILSC05 R Know what's below. before you dig.Call EROSION & SEDIMENT CONTROL PLAN LEGAL DESCRIPTION ELECTRICAL DEPARTMENT CITY OF FAIRHOPE MR. BEN PATTERSON 555 SOUTH SECTION ST. FAIRHOPE, ALABAMA 36532 251-928-8003 PLANNING/ZONING DEPARTMENT CITY OF FAIRHOPE MR. HUNTER SIMMONS 555 SOUTH SECTION STREET FAIRHOPE, ALABAMA 36532 251-928-8003 Civil Engineering & Surveying 9969 Windmill RoadFairhope, AL 36532251-990-6566 ENGINEER'S CERTIFICATE I, the undersigned, a Registered Professional Engineer in the State of Alabama holding Certificate Number 26348, hereby certify that I have reviewed the design herein which was done under my direct control and supervision and that, to the best of my professional knowledge and to the best of my belief, conforms to the requirements of Section 7-18 of the City of Fairhope Municipal Code and to all other rules, regulations, laws, and ordinances applicable to my design. Project Engineer December 10th, 2025 Name of Project to which this Certificate Applies: Fairhope Boarding House Plans which are certified consist of Pages Cover Sheet thru Sheet C06. VICINITY MAP N.T.S. SITE PUBLIC WORKS DEPARTMENT CITY OF FAIRHOPE MR. RICHARD JOHNSON 555 SOUTH SECTION STREET FAIRHOPE, ALABAMA 36532 251-928-8003 D01 DEMOLITION, TREE PROTECTION, & PEDESTRIAN ACCESS PLAN Fairhope Boarding House 301 Fairhope Avenue Fairhope, AL 36532 BOUNDARY & TOPOGRAPHIC SURVEY REVISIONS: NO.REVISIONDATE APPR. REVISIONS 0 INITIAL CITY OF FAIRHOPE SUBMITTAL8/26/2025 TLS SITE PLANC01 CONSTRUCTION DETAILSC06 THE WEST 70 FEET OF THE SOUTH 125 FEET OF LOT ONE (1), BLOCK SEVEN (7), DIVISION ONE (1) OF THE LANDS OF THE FAIRHOPE SINGLE TAX CORPORATION IN THE CITY OF FAIRHOPE, ALABAMA, AS PER ITS PLAT THEREOF FILED FOR RECORD SEPTEMBER 13, 1911, MISC, BOOK 1, PAGES 320-21, AND QUIT CLAIM DEED FROM CLEMENT L. COLEMAN DATED JANUARY 17, 1915, RECORDED IN DEED BOOK 25, PAGE 6, PROBATE RECORDS OF BALDWIN COUNTY, ALABAMA. LYING IN GRANT SECTION 37, TOWNSHIP 6 SOUTH, RANGE 2 EAST, BALDWIN COUNTY, ALABAMA. (DESCRIPTION COMPOSED FROM PROBATE RECORDS AND AN ACTUAL FIELD SURVEY) 1 REVISED CITY OF FAIRHOPE SUBMITTAL9/23/2025 TLS 2 CITY OF FAIRHOPE RE-SUBMITTAL10/16/2025 TLS 3 CITY OF FAIRHOPE RE-SUBMITTAL11/20/2025 TLS 4 CITY OF FAIRHOPE RE-SUBMITTAL12/10/2025 TLS (Ill’III///XABAMO.WA WeENe,SCENS6 No. 26348 s%SiNtcSLARK"fT 5 - FAIRHOPE 13 0 — 1 30 i - -1 A X 46.HTT8 LStNIC fl982 N /1321 +i4 0 44 X—VY Good Samaritan 28 CAD ‘airhope School ALT 98 Magnolia Beach UNIVERSITY OF SOUTH ALABAMA BALDWIN COUNTY C G ' 0 ql —VFW #5660 % Twin Beach / As0 <I GULF COAST ) EXPERIMENT STATION AUBURN UNIVERSITY POP 15,436 Fairhope Church — — 10. _OUT0 — , '-4o=*- PROFESSIONAL s*£o ) 1 148 Era Church v Page 110 of 661 N 0 5 10 20 10 SCALE 0 SURVEYOR'S NOTES: FLOOD STATEMENT: OWNER INFORMATION: ZONING INFORMATION: Civil (251) 990-6566 9969 WINDMILL ROADFAIRHOPE, AL 36532 Engineering & Surveying PROJ MGR SHEET FILE PROJECT SCALE DED 20251552 1" = 10' CHKD.JDG DRAWN JAF (CA-1167) PROPERTY BOUNDARY AND TOPOGRAPHIC SURVEY 1 OF 1 WALCOTT, ADAMS, AND VERNEUILLE ARCHITECTURE GR I D N O R T H FAIRHOPE BOARDING HOUSE B AAMALA HL D E.DIEDAVI SURVEYOR'S CERTIFICATE: LEGEND: FAIRHOPE AVENUE 80' PUBLIC RIGHT-OF-WAY NO R T H C H U R C H S T R E E T 6 6 ' P U B L I C R I G H T - O F - W A Y 20' PUBLIC ALLEY (8,759 Square Feet) 0.20 Acres -Wt” -------------------- “ ----------- W S89°50‘17”E 70.07’ (R) EAST^WEST 70.00' (R) EAST^WEST 70.00' N8950‘17”W 70.07’ TWO STORY BLOCK BUILDING CONCRETE PAD - F------ r------- ro------Fo-----KI-*==========» ©Q BUILDING OVERHANG :-------2CACEIE! ow 24"x24” GRATE INLET RIM: 115.31 (NO INV) = 2. 5. 6. PIN: 14359 THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF. g NONEREAR SIDE = NONE SURVEY NOT VALID WITHOUT ORIGINAL SIGNATURE AND SEAL. * (DESCRIPTION COMPOSED FROM PROBATE RECORDS AND AN ACTUAL FIELD SURVEY) WE. S.E. CIVIL, LLC, A FIRM OF LICENSED ENGINEERS AND LAND SURVEYORS OF FAIRHOPE, ALABAMA, HEREBY STATE THAT ALL PARTS OF THIS MAP OF SURVEY HAVE BEEN COMPLETED IN ACCORDANCE WITH THE CURRENT REQUIREMENTS OF THE STANDARDS OF PRACTICE FOR SURVEYING IN THE STATE OF ALABAMA TO CURRENT CITY OF FAIRHOPE ZONING: GENERAL BUSINESS DISTRICT (B-2) *PROPERTY IS LOCATED IN THE CENTRAL BUSINESS DISTRICT* THE WEST 70 FEET OF THE SOUTH 125 FEET OF LOT ONE (1), BLOCK SEVEN (7), DIVISION ONE (1) OF THE LANDS OF THE FAIRHOPE SINGLE TAX CORPORATION IN THE CITY OF FAIRHOPE, ALABAMA, AS PER ITS PLAT THEREOF FILED FOR RECORD SEPTEMBER 13, 1911, MISC, BOOK 1, PAGES 320-21. AND QUIT CLAIM DEED FROM CLEMENT L. COLEMAN DATED JANUARY 17, 1915, RECORDED IN DEED BOOK 25. PAGE 6. PROBATE RECORDS OF BALDWIN COUNTY, ALABAMA. LYING IN GRANT SECTION 37, TOWNSHIP 6 SOUTH, RANGE 2 EAST, BALDWIN COUNTY, ALABAMA. PROPERTY LIES IN FLOOD ZONE "x" (UNSHADED), AS SCALED FROM FLOOD INSURANCE RATE MAP NUMBER 01003C0644M, COMMUNITY NUMBERS 015000 AND 010006, PANEL 0644, SUFFIX "M", MAP REVISED DATE APRIL 19, 2019. THERE MAY BE RECORDED OR UNRECORDED DEEDS, EASEMENTS, RIGHT-OF-WAYS, OR OTHER INSTRUMENTS WHICH COULD AFFECT THE BOUNDARIES OF SAID PROPERTIES. THERE WAS NO ATTEMPT TO DETERMINE THE EXISTENCE, LOCATION, OR EXTENT OF ANY SUB-SURFACE FEATURES. SURVEY WAS CONDUCTED IN MAY 2025, AND IS RECORDED IN AN ELECTRONIC FIELD BOOK. BEARINGS AND DISTANCES SHOWN HEREON WERE "COMPUTED" FROM ACTUAL FIELD TRAVERSES, AND ARE BASED ON STATE PLANE GRID, ALABAMA WEST ZONE NORTH AMERICAN DATUM OF 1983 (NAD83) USING GPS OBSERVATIONS. ELEVATIONS BASED UPON VERTICAL DATUM NORTH AMERICAN VERTICAL DATUM OF 1988 (NAVD88). THE UTILITY INFORMATION SHOWN HEREON WAS OBTAINED BY FIELD LOCATING AND PLOTTING THE VISIBLE ABOVE GROUND UTILITY FEATURES SURVEY CONDUCTED USING INSTRUMENT NUMBER 2061500 AND DIVISION ONE OF THE LANDS OF FAIRHOPE SINGLE TAX CORPORATION, MISCELLANEOUS BOOK 1, PAGES 320-321, PROBATE RECORDS, BALDWIN COUNTY, ALABAMA. NO TITLE SEARCH OR REPORT WAS PROVIDED FOR THIS SURVEY. 3. 4. PARCEL NUMBERS: 05-46-03-37-0-601-002.512 OWNER: FST SILDI LLC 857 SEA CLIFF DR FAIRHOPE, AL 36532 S.E.CIVIL, LLC DAVID E. DIEHL __07-2) DATE AL P.LS. NO. 26014 FRONT“=20 FEET • = 1/2” CAPPED REBAR SET @ A (SE CIVIL CA-1167) UNLESS OTHERWISE NOTED HEREON = RAILROAD SPIKE SET = "x” IN BRICK FOUND (R) = RECORD BEARING/DISTANCE RC f REINFORCED CONCRETE PIPE HCS = HANDI-CAP PARKINS SIGN INV = INVERT X BRICK PAVERS r GAS CONC RETE PAD GRE ASE TR AP ORn3.51 INV BRICK PAVERS n In - - - IlII ® I I O I l i I a © 2 I ■0 . 2 ' d II 7 Cm I i 0 | I c g29 ( I ® s- - - - - - - - - - I s ® $$ n n- - - - - - - n - - - - - - - - A •H r I n / s—T " n w- - - - - - W —f t " w- - - - - - - W - - - - - - - - ST O P B A R | 1 0S ® 7 1 3 3 • ( (R ) N O R T H 12 5 . 0 0 ’ ■0 . 1 ’ SO U T H 12 5 . 0 0 ’ N0 0 - 0 6 ’ 2 1 " E ® SI D E O F B U I L D I N G I S O N P R O P E R T Y L I N E PE D E S T R I A N W A L K - == = = = l —- I H ) - = F o ™ - ‘ = FO FO - - - - - F O - - - - - - F O - - - - - F O - - - - - - I f O ® 22 g 4 © SA S — o s __ _ _ _ _ ca s // . 8 1 8~ R I B B O N C U R B | 8" R I B B O N C U R B 7 36 " X 2 3 " R C P __ I I iz i i Po r o 8 I sv o - G A S GA S - - - - - - - - G A S - - - - - - - - - G A S - 1a 5 '- - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - - G A S - - - - - - - - - G A s - - - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - G A S i - G A S - - - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - - G A S . -- - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - - G A S - - - - - - - - - G A S - Sv 9 GA S - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - G A S • GA S - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - G A S - - - - - - - - - - G A S I I .X 8 I —m SS - - - - - - - - S -- - - - - s s - - - - - - - s s - - - - - - s s - - - - - - - s s - - - - - - - s s - - - - - - s s - - - - - - - S S I ; _ _ _ s s _ _ _ s s - - - - - s s - - - - - s s - - - - - s s - - - - - s s - - - - - s s - - - - - s s - - - - - s s - - - - - S S - - - - S S -- - - - - - - s s - - - - - s s - - - - - s s - - - - - s s - - - - - s s - - - - - s s - - - - - s s - - - - - S S -- - - - - s s - - - - - s s - - - - - S S - - - - S S ss - - - - - s s - - - - - s s - - - - - S S ss - - - - - s s - - 4, - % 22 22 &2 r C 1— w J — W J — W J — W J — w J — W J — W J — W J — W J — W J — W J — W J — W J — v R— -F M — F M — F M — F M — F M — F M - 1" 1— F M — F M — F M — F M — f -F M — F M — F M — F M — F M — F M — F M — F M — F M — F M — F M — F M — F M — F M — F M - -F M — F M — F M — F M — F M — F M — F M — 90 W- - - - - - - - - W - - - - - - - - - - W - - - - - - - - - - W - - - - - - - - - W - - - - - - - - - - - W - - - - - - - - - - W - - - - - - - - - - W - - - - - - - - - - W - - - - - - - - - - W - - - - - - - - - - - W - - - - - - - - - - W - - - - - - - - - - W - - - - - - - - - - W W- - - - - - - - - W - - - - - - - - - - W - - - - - - - - - - - W - - - - - - - - - - W - - - - - - - - - - W - - - - - - - - - - - W - - - - - - - - - - W - - - - - - - - - - - W - - - - - - - - - - W W- - - - - - - - - W - - - - - - - - - W - - - - - - - - - - - W - - - - - - - - - - W ■ r a \ \ 4 1 8 9 I 5 ' L i 0 I DI § Y © > I © 0o E PE D E S T R I A N W A L K I 3 fa if I i 8C I ST O P B A R I 2 2 . 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J ‘ — 1 8 2 & • = o yn az o s u l 3 I 1 ! -n h — r u — r u — F u — F u — F u — F u — F u — F M — F u — F u — F M — F u — F M — F u — F u — F M — F u — F u — F M — F u — r u — F u — r u — ™ M — r u — r u — r — r u — r u — r u — r M — r M — r u — r u — r 3I3 | I a T& g 3 (R ) N O R T H S O U T H SO O ‘ 0 6 ‘ 2 1 ” W 1 2 5 . 0 0 ’ g 22 s mm o 16 12 5 . 0 0 ’ & C 2 9 A A C $ II I I I I I I II I I I I I Il I I I I I I I I I I I 2 O D 8 —Y a Q 2 • 2 2 Qu A A 00 s S 31 9 65 s 2 11 1 l i l ■ I • » I 8 IT I I T O 6 , o x , 00 2 H E 2 8 0 0 0 0 0 8 ■ s < 8 — a6 e Page 111 of 661 XXXXXXXXXX X X X X X X X X XXXXXXX INV:RIM:113.51' INV: 106.84'RIM: 113.74' INV: 105.04'RIM: 113.54' RI M : 1 1 2 . 2 5 ' INV: 101.27'RIM: 109.57' 9" 10" 10" 8" 8" 36 " X 2 3 " R C P 36"X23" RCP15" RCP 36 " R C P 36 " R C P JUNCTION BOX RIM: 112.52' N INV: 107.82' E INV: 107.92' W INV: 108.12' (INV COMPUTED FROM AS-BUILT) 6" CURB INLET 112.15' 10.15' 15"X36" CURB INLET RIM: 113.19' E INV: 109.29' W INV: 109.29' S INV: 109.29' 15"X36" CURB INLET RIM: 113.59' 12" RCP G G G G AS P H A L T W A T E R B A R G G G G G G G G G G G G G G G G G G G CONC PA WIT GRE TR G G G G G G G SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM SS SS HCS ST A I R S BANE & BARREL STAGE BANE & BARREL DECK CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CONCRETE SIDEWALK METAL SEAHORSE ARCHWAY METAL SEAHORSE ARCHWAY SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS FO L FOL FOL FOL FOL FOL FO L FO L FO L ST A I R S STAIRS FO L FOL FOL FOL FOL FOL FO L FO L FO L FOL FOL FOL FOL FOL CONCRETE STAIRS 1' RIBBON CURB 8" R I B B O N C U R B 8" R I B B O N C U R B W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W PA R A L L E L PA R K I N G PA R A L L E L PA R K I N G W W W W W W W W W W W W W W FAIRHOPE AVENUE 80' PUBLIC RIGHT-OF-WAY NO R T H C H U R C H S T R E E T 6 6 ' P U B L I C R I G H T - O F - W A Y 20' PUBLIC ALLEY PE D E S T R I A N W A L K PE D E S T R I A N W A L K ST O P B A R ST O P B A R STOP BAR PEDESTRIAN WALK BRICK PAVERS BRICK PAVERS BRICK PAVERS BRI BR I C K P A V E R S ANGLE PARKING 32" BUILDING OVERHANG BUILDING OVERHANG 1 TP TP TP TP X X XXXXXXXXXXX X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X TP TP COVERED WALKWAY INSTALL ADA COMPLIANT WOODEN RAMP TO GET FROM SIDEWALK DOWN TO PAVEMENT ELEVATION INSTALL PEDESTRIAN DETOUR SIGN INSTALL CONSTRUCTION FENCING INSTALL TREE PROTECTION FENCING INSTALL TREE PROTECTION FENCING INSTALL "SIDEWALK CLOSED" SIGNAGE ~C O N S T R U C T I O N A C C E S S / W O R K Z O N E ~ INSTALL CONSTRUCTION FENCING INSTALL COVERED WALKWAY ~C O N S T R U C T I O N A C C E S S / W O R K Z O N E ~ NOTES: 1. CONSTRUCTION ACCESS IS NOT ALLOWED/PERMITTED FAIRHOPE AVENUE. 2. WORKERS SHALL NOT BE PERMITTED TO PARK ON FAIRHOPE AVENUE. BRICK PAVERS 109 110 111 112 11 3 114 115 116 111 112 113 11 4 400 5 10 20 10 SCALE SHEET D01 20251552 TLS DRAWN DATE SCALE JOB No. 12/10/25 1"=10' SE A L AF F I X RE V I S I O N DA T E R Know what's below. before you dig.Call DE M O L I T I O N , T R E E P R O T E C T I O N & PE D E S T R I A N A C C E S S P L A N DEMOLITION NOTES DEMOLITION LEGEND REMOVAL - STRUCTURE ASPHALT SAWCUT REMOVE STRUCTURE, DISCONNECT UTILITY SERVICES PRIOR TO DEMOLITION1 DEMOLITION SYMBOLS INSTALL PEDESTRIAN PROTECTION MEASURES AND TREE PROTECTION PRIOR TO DEMOLITION. OBTAIN ALL PERMITS FROM STATE AND LOCAL AUTHORITIES PRIOR TO THE DEMOLITION AND REMOVAL OF ANY STRUCTURES, TREES, PAVING, OR INFRASTRUCTURE. ALL DEBRIS, STRUCTURES, INFRASTRUCTURE, PIPES, POLES, CABLE, PAVING, AND ANY OTHER MATERIAL SHALL BE DISPOSED OF OFF-SITE AT A PERMITTED FACILITY. CONTRACTOR MUST CALL THE APPROPRIATE UTILITY COMPANIES AT LEAST 72 HOURS BEFORE ANY EXCAVATION TO REQUEST EXACT FIELD LOCATION OF UTILITIES. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO RELOCATE ALL EXISTING UTILITIES WHICH CONFLICT WITH THE PROPOSED IMPROVEMENTS SHOWN ON THE PLANS. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL RELOCATIONS, INCLUDING BUT NOT LIMITED TO, ALL UTILITIES, STORM DRAINAGE, SIGNS, TRAFFIC SIGNALS & POLES, ETC. AS REQUIRED FOR DRIVE ENTRANCES AND SITE WORK. ALL WORK SHALL BE IN ACCORDANCE WITH GOVERNING AUTHORITIES SPECIFICATIONS AND SHALL BE APPROVED BY SUCH. ALL COST SHALL BE INCLUDED IN THE CONTRACTOR'S CONTRACT WITH THE OWNER. ON-SITE BURIAL/DISPOSAL OF CONSTRUCTION AND DEMOLITION (C&D) WASTE IS PROHIBITED. CONSTRUCTION AND DEMOLITION WASTE MEANS BUILDING MATERIALS FROM CONSTRUCTION AND DEMOLITION OPERATIONS WHICH INCLUDE, BUT ARE NOT LIMITED TO: ASBESTOS- CONTAINING WASTE, WOOD, BRICKS, METAL, CONCRETE, WALL BOARD, PAPER, AND 1. 2. 3. 4. 5. CARDBOARD. 6. SCALE: NTS TREE BARRICADE TREE BARRICADE SHALL BE IN PLACE AT THE OUTER EDGE OF THE DRIP LINE OF THE TREE PRIOR TO ANY LANDSCAPE DISTURBANCE. STEEL "T" POST TREE PROTECTION FENCE: CHAINLINK FENCE. STEEL "T" POSTS INSTALLED AT 8' O.C. PROVIDE AN 8.5" X 11" LAMINATED SIGN STATING "KEEP OUT TREE PROTECTION ZONE" SPACED EVERY 50 FEET ALONG THE FENCE KEEP OUT TREE PROTECTION AREA 4' TREE PROTECTION FENCING SHALL BE INSTALLED 20' FROM TRUNKS OF TREES LARGER THAN20" DBH AND 10' FROM TRUNKS OF TREES UNDER 20" DBH. NOTE: Ci v i l En g i n e e r i n g & S u r v e y i n g 99 6 9 W i n d m i l l R o a d Fa i r h o p e , A L 3 6 5 3 2 25 1 - 9 9 0 - 6 5 6 6 Fa i r h o p e B o a r d i n g H o u s e 30 1 F a i r h o p e A v e n u e Fa i r h o p e , A l a b a m a 3 6 5 3 2 WW W l ‘ V ‘ ‘ ‘ I ) / , , Ya d l ’ s ’ sa l l a o ,7 C- / 0 / — . .. s s t / 0 1 / 2 1 S C o \N 7. 1 / ) 7 1 t \ R MI \ I o I I __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ P @ —— 7 — 2 I \I I r ( : 0 2 s 9: Po 2C 35 y © -82w I .O . s © - F © I 3N 1 ] 4 1 3 3 . J O 3 0 ; II I I I I I ■ I I I P I © HH H H H H H H H 1 T— y « I \ .1 - - \ I - © n - == 4X I —- F — XX 0e - • © 11 1 1 1 1 1 1 / / | II.1 IJ I II L | 1111 II +II IIIIILIII ( ) 3 3 11I| B e I T+ Ij ii। r— 8” — \ V\ \ ‘ । I —k 111111 11 11 I II 11 11 111+ 11 N — — VV\ \ \ \ \ I I 111 I \ | r 7 N H U 1111 I' I I I \\ - I —+ I I I IG ' TI i 2 8s . T T I 7— -- - - - - - \ — 7 -- - - - -__ %S M 0 0 8 Pw y a v n s // / ‘ I C Y Pe a8 l o5 5 • I II Page 112 of 661 XXXXXXXXXX X X X X X X X X XXXXXXX 9" 10" 10" 8" 8" AS P H A L T W A T E R B A R CONCRETE PAD WITH GREASE TRAP HCS ST A I R S BANE & BARREL STAGE BANE & BARREL DECK CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CONCRETE SIDEWALK METAL SEAHORSE ARCHWAY METAL SEAHORSE ARCHWAY ST A I R S STAIRS CONCRETE STAIRS 1' RIBBON CURB 8" R I B B O N C U R B 8" R I B B O N C U R B PA R A L L E L PA R K I N G PA R A L L E L PA R K I N G FAIRHOPE AVENUE 80' PUBLIC RIGHT-OF-WAY NO R T H C H U R C H S T R E E T 6 6 ' P U B L I C R I G H T - O F - W A Y 20' PUBLIC ALLEY PE D E S T R I A N W A L K PE D E S T R I A N W A L K ST O P B A R ST O P B A R STOP BAR PEDESTRIAN WALK BRICK PAVERS BRICK PAVERS BRICK PAVERS BRICK PAVERS BR I C K P A V E R S ANGLE PARKING 32" BUILDING OVERHANG BRICK PAVERS LOADING ZONE NO PARKING 4' 10 ' 4' 10 ' 10 ' 4' 10 ' 4' 10 ' 4' 10 ' 4' 10'10'10'10'10' 4'4'4' 8' 8' 8' EXISTING BRICK PAVERS TO REMAIN CONCRETE PAVING. SEE DETAIL ELECTRICAL TRANSFORMER AREA. 78"W x 75"L INSTALL PIPE BOLLARDS. SEE DETAIL CONCRETE SIDEWALK TO BE REPLACED AFTER CONSTRUCTION. SIDEWALK TO BE INSTALLED UP TO BUILDING OVERHANG OVERHANG OVERHANG OVERHANG OVERHANG OV E R H A N G OV E R H A N G OV E R H A N G OV E R H A N G OV E R H A N G OV E R H A N G INSTALL STRIPED LOADING ZONE WITH " LOADING ZONE NO PARKING" LEGEND. PAINTED STRIPING SHALL BE 5" AT 45° SPACED AT 4' OC. APPROXIMATE CANOPY LIMITS OF EX. TREES. CONTRACTOR TO VERIFY EXACT LIMITS PRIOR TO CONSTRUCTION APPROXIMATE CANOPY LIMITS OF EX. TREES. CONTRACTOR TO VERIFY EXACT LIMITS PRIOR TO CONSTRUCTION INSTALL PIPE BOLLARDS TO PROTECT GAS METER. SEE DETAIL TIE TO EXISTING CONCRETE RAMP W/ NEW CONCRETE PAVING BUILDING UNDER ROOF 7,912 SF DUMPSTER STORAGE AREA INSTALL 1 PARKING SPACE LOCATED INSIDE OF THE BUILDING 55' 12 ' SHEET C01 20251552 JJM DRAWN DATE SCALE JOB No. 12/10/25 1"=10' SE A L AF F I X RE V I S I O N DA T E R Know what's below. before you dig.Call SI T E P L A N PROPOSEDEXISTING SITE PLAN LEGEND CURB & GUTTER MEDIUM DUTY ASPHALT PAVING ACCESSIBLE PARKING SPACE CONCRETE PAVING HEADER CURB RIBBON CURB PARKING DATA TOTAL REQUIRED (1 SPACE/DWELLING UNIT) = PARKING REQUIREMENT SPACES 1 BUILDING (UNDER ROOF) SITE ANALYSIS 7,912 SF SITE ACREAGE (PROPOSED) ±0.20 AC (8,758.64 SF) BUILDING SETBACKS: FRONT YARD: SIDE YARD: REAR YARD: MAXIMUM BUILDING HEIGHT: 0 FT 0 FT 0 FT 40' BUILDING HEIGHT 40 FT* PROVIDED PARKING 1 SPACES REQUIRED PARKING 1 SPACE MAX. GROUND COVERAGE RATIO:N/A JURISDICTION C.O. FAIRHOPE PERVIOUS AREA 0 AC (0%) IMPERVIOUS AREA 0.20 AC (100%) REQUIRED: PROPERTY AREA LAND USAGE --0.20 ACRES BUILDING AREA (UNDER ROOF)91%0.182 ACRES IMPERVIOUS PAVING 0.018 ACRES PERVIOUS PAVING 0.00 ACRES DESCRIPTION % OF PROPERTY AREAAREA 9% 0% GRASSED/LANDSCAPED AREA 0.00 ACRES 0% ZONING B-2 (CBD) TOTAL PROVIDED =1 PROPOSED BUILDING COVERAGE:7,912 SF (90.3%) 12 / 1 0 / 2 5 Ci v i l En g i n e e r i n g & S u r v e y i n g 99 6 9 W i n d m i l l R o a d Fa i r h o p e , A L 3 6 5 3 2 25 1 - 9 9 0 - 6 5 6 6 40051020 10 SCALE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL RELOCATIONS, INCLUDING BUT NOT LIMITED EXISTING STRUCTURES WITHIN CONSTRUCTION LIMITS ARE TO BE ABANDONED, REMOVED OR RELOCATED AS NECESSARY. ALL COST SHALL BE INCLUDED IN THE BASE BID. TO ALL UTILITIES, STORM DRAINAGE, SIGNS, TRAFFIC SIGNALS & POLES, ETC. AS REQUIRED FOR SITE WORK. ALL WORK SHALL BE IN ACCORDANCE WITH GOVERNING AUTHORITIES CONDITIONS SHALL BE VERIFIED TO BE TRUE AND ACCURATE PRIOR TO BEGINNING WORK. THE SURVEY OF EXISTING CONDITIONS IS SHOWN WITHIN THESE PLANS. ALL EXISTING THIS SITE IS ZONED B-2 (CBD). NOTIFY CITY OF FAIRHOPE INSPECTIONS 24 HOURS BEFORE THE BEGINNING OF EVERY PHASE OF CONSTRUCTION. THE CONTRACTOR SHALL BE RESPONSIBLE FOR OBTAINING ALL REQUIRED GOVERNMENTAL A COPY OF THE APPROVED LAND DISTURBANCE PLAN AND PERMIT SHALL BE PRESENT ON SITE WHENEVER LAND DISTURBANCE ACTIVITY IS IN PROGRESS. CONSTRUCTION EQUIPMENT SHALL NOT BE PARKED IN REQUIRED R.O.W. AND MUST BE STORED WITHIN THE SITE. DURING CONSTRUCTION, ACCESS ROADWAYS CONSTRUCTED OF AN ALL WEATHER SURFACE CAPABLE OF SUPPORTING 75,000 POUNDS GROSS WEIGHT SHALL BE PROVIDED. THE WIDTH OF THE ACCESS ROADWAY, DURING CONSTRUCTION, SHALL BE 20 FT PER STANDARD FIRE PREVENTION CODE, LATEST EDITION. ALL NON-HANDICAP PARKING SPACE LINES WILL BE WHITE. ALL TRAFFIC CONTROL SIGNS AND MARKINGS USED ON THE SITE WILL CONFORM WITH THE MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCD), FHWA, LATEST EDITION. REFERENCE THE SIGN CODES CONTAINED IN THE MUTCD FOR ALL TRAFFIC CONTROL SIGNS. NOTE THE COLOR AND SIZE OF ALL PAVEMENT MARKINGS, REFERENCING DETAILS IN ALDOT'S ROADWAY AND TRAFFIC DESIGN STANDARDS WHERE APPLICABLE. NO "PROTECTED TREES" WILL BE REMOVED, DESTRUCTIVELY DAMAGED, MUTILATED, RELOCATED, DISFIGURED, DESTROYED, CUT DOWN, OR EXCESSIVELY PRUNED DURING SITE PLAN NOTES AND CODES AS WELL AS O.S.H.A. AND ALDOT STANDARDS. ALL WORK AND MATERIALS SHALL COMPLY WITH THE CITY OF FAIRHOPE REGULATIONS FIRE LANES AND SIGNAGE TO MEET REQUIREMENTS OF NFPA 1 CHAPTER 18. THE CONTRACTOR SHALL FAMILIARIZE THEMSELVES WITH ALL OF THE EXISTING CONDITIONS AT THE SITE; INCLUDING UTILITIES, SURFACES, ETC. AND SHALL BE FULLY RESPONSIBLE FOR ANY DAMAGES THEY CAUSE TO NEW AND EXISTING CONSTRUCTION, PROPERTY AND ANY UNAUTHORIZED DISRUPTION TO UTILITIES ON SITE AND TO ADJACENT PROPERTIES. PRIOR TO CONSTRUCTION, EXISTING UTILITIES AT PROPOSED CONNECTIONS AND CROSSINGS SHALL BE FIELD EXCAVATED TO VERIFY LOCATIONS, ELEVATION AND SIZE. NOTIFY THE ENGINEER IMMEDIATELY WITH ANY DEVIATIONS OR CONFLICTS. TOTAL SITE ACREAGE =0.20 ACRES. INSPECTIONS. CONSTRUCTION ACTIVITIES. SPECIFICATIONS AND SHALL BE APPROVED BY SUCH. ALL COST SHALL BE INCLUDED IN BASE BID. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. CONTRACTOR SHALL REFER TO THE ARCH. PLANS FOR EXACT LOCATIONS AND DIMENSIONS18. OF EXIT PORCHES; PRECISE BUILDING DIMENSIONS AND EXACT BUILDING UTILITY ENTRANCE LOCATIONS. THE DIMENSIONS SHOWN ARE TO THE FACE OF BUILDING UNLESS OTHERWISE NOTED.19. REFER TO STRUCTURAL PLANS FOR THE COLUMN GRID LAYOUT AND INFORMATION REQUIRED20. TO LAYOUT THE BUILDING WITHIN THE FOUNDATIONS. NO CERTIFICATE OF OCCUPANCY WILL BE ISSUED UNTIL ALL SITE IMPROVEMENTS HAVE BEEN21. COMPLETED. GARBAGE TO BE PICKED UP BY PRIVATE DUMPSTER COMPANY. DUMPSTER IS KEPT IN STORAGE22. *ELEVATION TO TOP OF ROOFTOP BAR. (45 FT TO TOP OF ELEVATOR SHAFT.) (HEIGHT MEASURED FROM AVERAGE GRADE) PROPOSED GREENSPACE: 0.00 AC AREA INTERNAL OF THE BUILDING AND ROLLED OUT TO BE COLLECTED. OVERHANG DIMENSION TAKEN TO THE ROW LINE.23. Fa i r h o p e B o a r d i n g H o u s e 30 1 F a i r h o p e A v e n u e Fa i r h o p e , A l a b a m a 3 6 5 3 2 Page 113 of 661 XXXXXXXXXX X X X X X X X X XXXXXXX INV:RIM:113.51' 9" 10" 10" 8" 8" 36 " X 2 3 " R C P 36"X23" RCP15" RCP 36 " R C P 36 " R C P JUNCTION BOX RIM: 112.52' N INV: 107.82' E INV: 107.92' W INV: 108.12' 6" CURB INLET 112.15' 10.15' 15"X36" CURB INLET RIM: 113.19' E INV: 109.29' W INV: 109.29' S INV: 109.29' 15"X36" CURB INLET RIM: 113.59' 12" RCP AS P H A L T W A T E R B A R CONC PA WIT GRE TR HCS ST A I R S BANE & BARREL STAGE BANE & BARREL DECK CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CONCRETE SIDEWALK METAL SEAHORSE ARCHWAY METAL SEAHORSE ARCHWAY ST A I R S STAIRS CONCRETE STAIRS 1' RIBBON CURB 8" R I B B O N C U R B 8" R I B B O N C U R B PA R A L L E L PA R K I N G PA R A L L E L PA R K I N G FAIRHOPE AVENUE 80' PUBLIC RIGHT-OF-WAY NO R T H C H U R C H S T R E E T 6 6 ' P U B L I C R I G H T - O F - W A Y 20' PUBLIC ALLEY PE D E S T R I A N W A L K PE D E S T R I A N W A L K ST O P B A R ST O P B A R STOP BAR PEDESTRIAN WALK BRICK PAVERS BRICK PAVERS BRICK PAVERS BRI BR I C K P A V E R S ANGLE PARKING 32" BUILDING OVERHANG BRICK PAVERS 109 110 111 112 11 3 114 115 116 111 112 113 11 4 EX EX EX EX EX EX EX EX EX EX EX EX FFE: 113.47FFE: 111.38 FFE: 111.38 FFE: 114.50 FFE: 114.00 FFE: 114.00 111.33 112.11 111.20 111.38 110.92 110.83 110.72 111.33 111.20 112.31 113.00 113.47 111.18 110.68 113.39 113.99 114.48 114.72 INSTALL STEP-UP INTO BUILDING. REFERENCE ARCH. PLANS FOR EXACT SPECIFICATIONS INSTALL STEP-UP INTO OVERHANG. REFERENCE ARCH. PLANS FOR EXACT SPECIFICATIONS FFE: 114.75 110.47 110.02EX EX 113.45 SHEET C02 20251552 JJM DRAWN DATE SCALE JOB No. 12/10/25 1"=10' SE A L AF F I X RE V I S I O N DA T E R Know what's below. before you dig.Call GR A D I N G & D R A I N A G E P L A N PROPOSEDEXISTING GRADING & DRAINAGE PLAN LEGEND STORM SEWER PIPING JUNCTION BOX (JB) CONTOURS SPOT ELEVATION XXX + XXX.XX XXX XXX.XX EXISTING GRADE EX TYPE "S" 2- WING INLET (DWCB) DROP INLET (DI) WEIR INLET (WI) TYPE "S" 1- WING INLET (SWCB) UNDERDRAIN ROOF DRAIN UD X" MITERED END SECTION (MES) Ci v i l En g i n e e r i n g & S u r v e y i n g 99 6 9 W i n d m i l l R o a d Fa i r h o p e , A L 3 6 5 3 2 25 1 - 9 9 0 - 6 5 6 6 40051020 10 SCALE REFER TO THE GEOTECHNICAL REPORT FOR PREPARATION OF THE SUBGRADE.21. FIRM NO. 01003C0644M EFFECTIVE DATE APRIL 19, 2019, SHOWS THE PROPERTY TO BE SITUATED IN ZONE X. JUNCTION BOX = TOP; THE TOP MOST PART OF THE RIM AND COVER CASTING. CATCH BASIN = THROAT; ELEVATION OF THE POINT AT WHICH WATER PASSES INTO THE BOX. DROP INLET = GRATE; THE TOP MOST PART OF THE FRAME AND GRATE. WEIR INLET = THROAT; ELEVATION OF THE POINT AT WHICH WATER PASSES INTO THE BOX. DEFINITION OF THE TYPE OF TOP IS AS LISTED: THE ELEVATION OF MANHOLE/INLET TOPS ARE TO BE AT THE FINISH ELEVATION SHOWN. THE THE CONTOUR INTERVAL IS ONE FOOT OR AS SHOWN. ALL DISTURBED AREAS NOT OTHERWISE COVERED BY BUILDINGS OR PAVEMENT SHALL RECEIVE FOUR INCHES OF TOPSOIL AND STABILIZED PER THE LANDSCAPE PLAN. THE TYPE OF PIPE MAY BE ALTERED IF APPROVED BY THE ENGINEER. EXISTING DRAINAGE STRUCTURES TO BE INSPECTED AND REPAIRED AS NEEDED, AND EXISTING PIPES TO BE CLEANED OUT TO REMOVE ALL SILT AND DEBRIS. THE CONTRACTOR MUST CALL THE APPROPRIATE UTILITY COMPANIES AT LEAST 72 HOURS WITH THE PROPOSED IMPROVEMENTS SHOWN ON THE PLANS. ALL CUT OR FILL SLOPES SHALL BE 3:1 OR FLATTER UNLESS OTHERWISE NOTED. SLOPES STORM PIPE SHALL BE AS FOLLOWS: BEFORE ANY EXCAVATION TO REQUEST EXACT FIELD LOCATION OF UTILITIES. IT SHALL BE THE UTILITY TRENCHES SHALL BE DE-WATERED AS RECOMMENDED BY THE GEOTECHNICAL ENGINEER AND THE SPECIFICATIONS. APPROVED MEASURES SHALL BE TAKEN TO ENSURE THE PROPER INSTALLATION OF THE PIPING SYSTEM. THE CONTRACTOR SHALL HOLD THE OWNER GRADING & DRAINAGE NOTES STANDARDS UNLESS APPROVED OTHERWISE BY THE ENGINEER. ALL STRUCTURES SHALL BE PRECAST CONCRETE PER ASTM C-478/C-913 AND ALDOT STEEPER THAN 3:1 SHALL BE COVERED WITH CURLEX BLANKETS BY AMERICAN EXCELSIOR ALL CAST IN PLACE CONCRETE TO HAVE A MIN. 28 DAY COMPRESSION STRENGTH OF 3000 P.S.I. AND ENGINEER HARMLESS FOR ADDITIONAL COSTS FOR DE-WATERING AND BACKFILL LABOR & ALL STRUCTURAL FILL AREAS TO BE CONSTRUCTED UNDER THE DIRECTION OF A SOILS ENGINEER. REFER TO THE GEOTECHNICAL REPORT FOR COMPACTION REQUIREMENTS GRADES NOT OTHERWISE INDICATED ON THE PLANS SHALL BE UNIFORM LEVELS OR SLOPES BETWEEN POINTS WHERE ELEVATIONS ARE GIVEN. ABRUPT CHANGES IN SLOPE SHALL BE WELL ROUNDED. ELEVATIONS REPRESENT FINAL GRADE. ALL SILT BARRIERS SHALL BE PLACED AS ACCESS IS OBTAINED DURING CLEARING. NO GRADING SHALL BE DONE UNTIL THE TREE PROTECTION, SAVE AREAS, AND SILT BARRIER INSTALLATION ARE CONSTRUCTED. THE LAND DISTURBANCE PERMIT MUST BE DISPLAYED ON SITE AT ALL TIMES DURING CONSTRUCTION AND IN PLAIN VIEW FROM A PUBLIC ROAD OR STREET. ALL O.S.H.A. CONSTRUCTION REQUIREMENTS SHALL BE STRICTLY ADHERED TO. RCP, CLASS III PER ALDOT SPECIFICATIONS. CONTRACTOR IS RESPONSIBLE FOR MAINTAINING PROPER TRAFFIC CONTROL FOR PUBLIC SAFETY ADJACENT TO THE CONSTRUCTION SITE. LIGHTS AND OTHER TRAFFIC CONTROL DEVICES IN CONFORMITY WITH THE FEDERAL THE CONTRACTOR SHALL FURNISH, ERECT AND MAINTAIN BARRICADES, WARNING SIGNS, HIGHWAY ADMINISTRATION MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES FOR STREETS RESPONSIBILITY OF THE CONTRACTOR TO RELOCATE ALL EXISTING UTILITIES WHICH CONFLICT COMPANY OR EQUAL. AND HIGHWAYS, LATEST EDITION. MATERIALS. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. MAXIMUM CUT OR FILL SLOPE IS 3H:1V CONTRACTOR TO CLEAN OUT ACCUMULATED SILT IN THE STORM SYSTEM AT THE END OF CONSTRUCTION WHEN DISTURBED AREAS HAVE BEEN STABILIZED. 19. 20. HDPE, ADS N12 PIPE PER SPECIFICATIONS. 22. ALL ELEVATIONS ARE REFERENCED TO NAVD 88 DATUM. 23. PVC, SCH. 40 PIPE PER SPECIFICATIONS. CONTRACTOR IS RESPONSIBLE FOR DEMOLITION OF EXISTING STRUCTURES INCLUDING REMOVAL OF ANY EXISTING UTILITIES SERVING THE STRUCTURE. UTILITIES ARE TO BE REMOVED TO THE RIGHT OF WAY. Fa i r h o p e B o a r d i n g H o u s e 30 1 F a i r h o p e A v e n u e Fa i r h o p e , A l a b a m a 3 6 5 3 2 I 69 111 t .L I — &YWYNY ) mill II I /—7 / ! 4 C P I I 7 I I I I / 1/ 1/ 1 ) / - I I I + / (: / 1 “7 I i I I I I I I I I I I I I I I I I I I— I I I I I I I I I I I I I I 1/ 177 I \X 1 0 / ) ! I I t 9 . ievol 027909 S&c- a 2053.5 Eo-ur usNo ", □ ■ □ II I 1 1 I I I I I I I I IIIIIiIII _ I . 11 1 1 1 1 1 1 I ( ) I n r £ D II D 7 I I I V I A— 21 I ■ ) . HH H H H H H H T ro w ™ " \ —/ I II Ia 4 . 1. \ \ \ y \ __ _ II ■ \ — _2 . X _ I y\V TII - A I == | == - —I I Page 114 of 661 XXXXXXXXXX X X X X X X X X XXXXXXX INV:RIM:113.51' 9" 10" 10" 8" 8" 36 " X 2 3 " R C P 36"X23" RCP15" RCP 36 " R C P 36 " R C P JUNCTION BOX RIM: 112.52' N INV: 107.82' E INV: 107.92' W INV: 108.12' (INV COMPUTED FROM AS-BUILT) 6" CURB INLET 112.15' 10.15' 15"X36" CURB INLET RIM: 113.19' E INV: 109.29' W INV: 109.29' S INV: 109.29' 15"X36" CURB INLET RIM: 113.59' 12" RCP AS P H A L T W A T E R B A R CONC PA WIT GRE TR HCS ST A I R S BANE & BARREL STAGE BANE & BARREL DECK CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CONCRETE SIDEWALK METAL SEAHORSE ARCHWAY METAL SEAHORSE ARCHWAY ST A I R S STAIRS CONCRETE STAIRS 1' RIBBON CURB 8" R I B B O N C U R B 8" R I B B O N C U R B PA R A L L E L PA R K I N G PA R A L L E L PA R K I N G FAIRHOPE AVENUE 80' PUBLIC RIGHT-OF-WAY NO R T H C H U R C H S T R E E T 6 6 ' P U B L I C R I G H T - O F - W A Y 20' PUBLIC ALLEY PE D E S T R I A N W A L K PE D E S T R I A N W A L K ST O P B A R ST O P B A R STOP BAR PEDESTRIAN WALK BRICK PAVERS BRICK PAVERS BRICK PAVERS BRI BR I C K P A V E R S ANGLE PARKING 32" BUILDING OVERHANG BRICK PAVERS 109 110 111 112 11 3 114 115 116 111 112 113 11 4 XXXXXXXXXX X X X X X X X X X X X X X X X X X X X X X X X X X SB SB CEP SB SHEET C03 20251552 JJM DRAWN DATE SCALE JOB No. 12/10/25 1"=10' SE A L AF F I X RE V I S I O N DA T E R Know what's below. before you dig.Call ER O S I O N & S E D I M E N T CO N T R O L P L A N Ci v i l En g i n e e r i n g & S u r v e y i n g 99 6 9 W i n d m i l l R o a d Fa i r h o p e , A L 3 6 5 3 2 25 1 - 9 9 0 - 6 5 6 6 40051020 10 SCALE 1. 2. 3. 4. EROSION CONTROL NOTES AND WATER CONSERVATION COMMITTEE OFFICER, AND THE FEDERAL E.P.A. GUIDELINES FOR THE NPDES PROGRAM. ALL EROSION CONTROL MEASURES SHALL BE PER THE DIRECTION OF THE ENGINEER, SOIL5. ABSOLUTELY NO SEDIMENT SHALL BE PERMITTED TO LEAVE THE SITE DURING CONSTRUCTION.6. IF HEAVY RAINS OR UNUSUAL SITE CONDITIONS RESULT IN THE POLLUTION OF ROADWAYS OR ALL DISTURBED AREAS SHALL BE TEMPORARILY AND PERMANENTLY SEEDED WITH "SOUTH" ADDITIONAL EROSION CONTROL MEASURES MAY BE REQUIRED BY THE GOVERNING OFFICIALS. IT IS THE RESPONSIBILITY OF THE GRADING CONTRACTOR TO BE INTIMATE WITH THE LOCAL EROSION CONTROL LAWS AND TO REFLECT THIS KNOWLEDGE IN HIS/HER ACTIONS AND 7. 8. FOR EROSION CONTROL, SEDIMENT CONTROL AND STORMWATER MANAGEMENT ON ALL VEGETATION SHALL BE PLANTED AND MAINTAINED PER THE ALABAMA HANDBOOK IMMEDIATELY AND RESTORE THE AREAS TO THE ORIGINAL CONDITION WITHIN 24 HOURS. ADJACENT PARCELS THEN THE GRADING CONTRACTOR SHALL CLEAN THE DISTURBED AREAS TYPE SEEDINGS PER THE ALABAMA HANDBOOK. THE ESCAPE OF SEDIMENT FROM THE SITE SHALL BE PREVENTED BY THE INSTALLATION OF EROSION AND SEDIMENT CONTROL MEASURES AND PRACTICES PRIOR TO, OR CONCURRENT WITH LAND DISTURBING ACTIVITIES. 11. ALL EROSION AND SEDIMENT CONTROL MEASURES WILL BE CHECKED DAILY AND ANY DEFICIENCIES NOTED WILL BE CORRECTED BY THE END OF EACH DAY. ADDITIONAL EROSION CONTROL MEASURES WILL BE INSTALLED IF DEEMED NECESSARY AFTER ON-SITE INSPECTION THE EXISTING SITE IS DEVELOPED. ALL SILT BARRIERS SHALL BE PLACED AS ACCESS IS OBTAINED DURING CLEARING. NO GRADING SHALL BE DONE UNTIL THE SEDIMENT BARRIERS HAVE BEEN CONSTRUCTED. CONTRACTOR SHALL REMOVE EROSION CONTROL DEVICES AFTER PERMANENT GRASSING IS IN PLACE AND ESTABLISHED. THE CONSTRUCTION EXIT PAD SHALL BE MAINTAINED IN A CONDITION WHICH WILL PREVENT TRACKING OR FLOW OF MUD ONTO PUBLIC RIGHT-OF-WAY. THIS MAY REQUIRE PERIODIC TOP DRESSING WITH STONE, AS CONDITIONS DEMAND, AND REPAIR AND/OR CLEAN OUT OF ANY STRUCTURES USED TO TRAP SEDIMENT. ALL MATERIALS SPILLED, DROPPED, WASHED, OR DISTURBED AREAS LEFT IDLE FOR TEN DAYS OR LONGER ARE TO BE SEEDED AND MULCHED. SEDIMENT / EROSION CONTROL DEVICES MUST BE CHECKED AFTER EACH STORM EVENT. EACH DEVICE IS TO BE MAINTAINED OR REPLACED IF SEDIMENT ACCUMULATION HAS REACHED 1/3 OF THE CAPACITY OF THE DEVICE. CONTACT DAVID WEBB, QCI 251-990-6566. AREA TO BE DISTURBED = 0.20 ACRES MAINTENANCE OF ALL SOIL EROSION AND SEDIMENTATION CONTROL MEASURES AND PRACTICES, WHETHER TEMPORARY OR PERMANENT, SHALL BE AT ALL TIMES THE CONSTRUCTION SITES AND URBAN AREAS (ALABAMA HANDBOOK). QUOTATIONS. REFERENCE THE CONSTRUCTION SEQUENCE FOR THE RELATIONSHIP BETWEEN THE INSTALLATION OF EROSION CONTROL FEATURES AND GENERAL CONSTRUCTION. 9. 10. BY THE GOVERNING OFFICIAL OR ENGINEER OF RECORD. 12. 13. TRACKED FROM VEHICLE OR SITE ONTO PUBLIC ROADWAY MUST BE REMOVED IMMEDIATELY. 14. 15. 16. RESPONSIBILITY OF THE OWNER'S CONTRACTOR. 17. THE CONTRACTOR SHALL PREVENT THE LOSS OF SEDIMENT DUE TO WIND VIA WATERING18. DRY SOILS. CAUTION SHOULD BE TAKEN TO ENSURE THAT THE SITE IS NOT OVER WATERED. 19. THE SITE IS TO BE CLEARED AND GRADED AS TO MINIMIZE THE AMOUNT OF SOIL EXPOSED 20. AT ONE TIME. EROSION CONTROL MEASURES SHALL BE MAINTAINED AT ALL TIMES. IF FULL IMPLEMENTATION OF THE APPROVED PLAN DOES NOT PROVIDE FOR EFFECTIVE EROSION CONTROL, ADDITIONAL EROSION AND SEDIMENT CONTROL MEASURES SHALL BE IMPLEMENTED TO CONTROL OR TREAT THE SEDIMENT SOURCE. CONTRACTOR IS RESPONSIBLE FOR MONITORING DOWNSTREAM CONDITIONS THROUGHOUT THE CONSTRUCTION PERIOD AND CLEARING ANY DEBRIS AND SEDIMENT CAUSED BY 21. CONSTRUCTION. BMP'S SHALL BE INSTALLED AS PER THE ALABAMA HANDBOOK STANDARDS.22. BMP'S SHALL BE INSTALLED WITH MINIMAL CLEARING ACTIVITY.23. 24. 1. 2. 3. REMOVE VEGETATION ONLY IN AREAS OF THE PERIMETER SEDIMENT BARRIERS, AND CONSTRUCTION EXIT. INSTALL THE CONSTRUCTION EXIT PER DETAILS. INSTALL PERIMETER SEDIMENT BARRIERS PER DETAILS. CONSTRUCTION SEQUENCE - PHASE 1 4. 5. 4.ESTABLISH VEGETATION ON AREAS NOT IMPACTED BY PAVING OPERATIONS. CONSTRUCTION SEQUENCE - PHASE 2 PERFORM CLEARING & ROUGH GRADING ON THE LOT AND ESTABLISH COVER ON1. CONSTRUCT BUILDING AND INSTALL UTILITIES. AREAS WHEN BROUGHT TO GRADE. 2. INSTALL STONE BASE.3. ONCE INSPECTION IS COMPLETE AND APPROVED, CLEARING & SITE WORK CAN BEGIN (PHASE 2). REQUEST BMP INSPECTION PRIOR TO CLEARING. 1. 2.CALL FOR AN INSPECTION FROM THE QCP. ONCE THE QCP HAS CERTIFIED THAT ALL AREAS ARE STABILIZED REMOVE BMPS. STABILIZE ANY AREAS DISTURBED BY BMP REMOVAL. CONSTRUCTION SEQUENCE - PHASE 3 3. INSTALL PAVING. 4. USDA SOIL SURVEY CLASSIFICATIONS EuC - WADLEY LOAMY FINE SAND, 5 TO 8 PERCENT SLOPES - HSG A ALL CUT AND FILL SLOPES MUST BE SURFACE ROUGHENED AND VEGETATED WITHIN 7 DAYS 25. OF THEIR CONSTRUCTION. ALL FILL SLOPES HAVE SILT FENCE AT THE TOE OF SLOPES. 26. SEDIMENT STORAGE INDICATORS MUST BE INSTALLED IN SEDIMENT STORAGE STRUCTURES, 27. INDICATING THE 1/3 FULL VOLUME. ALL SLOPES STEEPER THAN 3H:1V MUST BE MATTED AND STAKED WITH AMERICAN EXCELSIOR JUTE MAT. LaB - LAKELAND LOAMY FINE SAND, 0 TO 5 PERCENT SLOPES - HSG A MaA - MALBIS FINE SANDY LOAM, 0 TO 2 PERCENT SLOPES - HSG C SEDIMENT EXIT PAD BARRIER CEP SB LEGEND: CONSTRUCTION TEMPORARY PERMANENT MULCHING SEEDING SEEDING MU TS PS Fa i r h o p e B o a r d i n g H o u s e 30 1 F a i r h o p e A v e n u e Fa i r h o p e , A l a b a m a 3 6 5 3 2 ] . ■ LA 1 \+— k 7] II 4 1TD 2 D j l €• x 1 II I I I I I I u —- - - - - - - - - - - L A - 4 4 - A — - - - - - — I ox i p e x t •4 HH H H H H H H H Nv . N ■ Gt -- - - - \ - \ \ I I f 11 1 1 1 1 1 1 / I e ( । ।■■!IIIII IIIII IIII III'■ lII I II \ 1I V — \r\ \ /A \ \ \ A T_ a E t i ■ ' X . . % V-- - \ __ _ IIIII I I I I I I I I _ - I I I1 1I | II +I ke I L I A I == H | LL " 1 I ITi I ii J / 4 X AE i AW W W V ‘ ‘ ‘ I / / , Ya d y s , se l l a s b 3 sz / o t / z t . 23s %S A 9 0 Pw y a v n "i m m n & CO ■ ■TT■ L A D ± I i f l 6 Page 115 of 661 XXXXXXXXXX X X X X X X X X XXXXXXX INV: 106.84' RIM: 113.74' INV: 105.04' RIM: 113.54' RI M : 1 1 2 . 2 5 ' INV: 101.27' RIM: 109.57' 9" 10" 10" 8" 8" 36 " X 2 3 " R C P 36"X23" RCP15" RCP 36 " R C P 36 " R C P 12" RCP G G G G AS P H A L T W A T E R B A R G G G G G G G G G G G G G G G G G G G CONCRETE PAD WITH GREASE TRAP G G G G G G G SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM SS SS HCS ST A I R S BANE & BARREL STAGE BANE & BARREL DECK CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CO N C R E T E SI D E W A L K CONCRETE SIDEWALK METAL SEAHORSE ARCHWAY METAL SEAHORSE ARCHWAY SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS FO L FOL FOL FOL FOL FOL FO L FO L FO L ST A I R S STAIRS FO L FOL FOL FOL FOL FOL FO L FO L FO L FOL FOL FOL FOL FOL CONCRETE STAIRS 1' RIBBON CURB 8" R I B B O N C U R B 8" R I B B O N C U R B W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W PA R A L L E L PA R K I N G PA R A L L E L PA R K I N G W W W W W W W W W W W W W W W FAIRHOPE AVENUE 80' PUBLIC RIGHT-OF-WAY NO R T H C H U R C H S T R E E T 6 6 ' P U B L I C R I G H T - O F - W A Y 20' PUBLIC ALLEY PE D E S T R I A N W A L K PE D E S T R I A N W A L K ST O P B A R ST O P B A R STOP BAR PEDESTRIAN WALK BRICK PAVERS BRICK PAVERS BRICK PAVERS BRICK PAVERS BR I C K P A V E R S ANGLE PARKING 32" BUILDING OVERHANG BRICK PAVERS 109 110 111 112 11 3 114 115 116 111 112 113 11 4 115 W W W W W W W SS G RELOCATE WATER METERS OUTSIDE OF OVERHANG. METERS TO BE PLACED IN A SINGLE TRAFFIC RATED CONCRETE METER VAULT. RELOCATE GAS METER. CONTRACTOR TO COORDINATE LOCATION W/ ARCH. AND UTILITY PROVIDER ELECTRICAL BOX TO BE MADE FLUSH W/ NEW CONCRETE SIDEWALK TIE TO EXISTING 8" SEWER SERVICE. CONTRACTOR TO REFERENCE ARCH. PLANS FOR EXACT CONNECTION. INSTALL 6" FIRE LINE APPROXIMATE TIE IN LOCATION FOR FIRE LINE. CONTRACTOR TO REFERENCE ARCH. PLANS FOR EXACT LOCATION. INSTALL 6"-90° BEND W/ MEGALUGS INSTALL 6" TAPPING SLEEVE ON EX. 6" WATER LINE INSTALL ELECTRICAL TRANSFORMER ON 78"W X 75"L PAD C.O. INSTALL TRAFFIC RATED CLEAN OUT APPROXIMATE LOCATION OF RISER. REFERENCE MEP PLAN FOR EXACT LOCATION. 6" BACKFLOW PREVENTER TO BE LOCATED ON THE RISER. INSTALL 1500 GAL GREASE TAP, W/ TRAFFIC RATED LID. CONTRACTOR TO REFERENCE MEP PLANS FOR EXACT TYPE & SPECIFICATIONS. INSTALL DEDICATED GREASE WASTE LINE INSTALL DEDICATED NON-GREASE SANITARY SEWER WASTE LINE INSTALL FDC FIBER BOX TO BE RESET & MADE FLUSH W/ NEW CONCRETE SIDEWALK ELECTRICAL BOX TO BE MADE FLUSH W/ NEW CONCRETE SIDEWALK INSTALL ELECTRICAL METER ON WALL SHEET C04 20251552 JJM DRAWN DATE SCALE JOB No. 12/10/25 1"=10' SE A L AF F I X RE V I S I O N DA T E R Know what's below. before you dig.Call UT I L I T Y P L A N 12 / 1 0 / 2 5 Ci v i l En g i n e e r i n g & S u r v e y i n g 99 6 9 W i n d m i l l R o a d Fa i r h o p e , A L 3 6 5 3 2 25 1 - 9 9 0 - 6 5 6 6 40051020 10 SCALE THE CONTRACTOR IS SPECIFICALLY CAUTIONED THAT THE LOCATION AND/OR ELEVATION OF EXISTING UTILITIES AS SHOWN ON THESE PLANS IS BASED ON RECORDS OF THE VARIOUS UTILITY COMPANIES, AND WHERE POSSIBLE, MEASUREMENTS TAKEN IN THE FIELD. THE INFORMATION IS NOT TO BE RELIED ON AS BEING EXACT OR COMPLETE. THE CONTRACTOR MUST CALL THE APPROPRIATE UTILITY COMPANIES AT LEAST 72 HOURS BEFORE WITH THE PROPOSED IMPROVEMENTS SHOWN ON THE PLANS. ANY EXCAVATION TO REQUEST EXACT FIELD LOCATION OF UTILITIES. IT SHALL BE THE ALL O.S.H.A. CONSTRUCTION REQUIREMENTS SHALL BE STRICTLY ADHERED TO. CONTRACTOR IS RESPONSIBLE FOR MAINTAINING PROPER TRAFFIC CONTROL FOR PUBLIC SAFETY ADJACENT TO THE CONSTRUCTION SITE. LIGHTS AND OTHER TRAFFIC CONTROL DEVICES IN CONFORMITY WITH THE FEDERAL THE CONTRACTOR SHALL FURNISH, ERECT AND MAINTAIN BARRICADES, WARNING SIGNS, HIGHWAY ADMINISTRATION MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES FOR STREETS RESPONSIBILITY OF THE CONTRACTOR TO RELOCATE ALL EXISTING UTILITIES WHICH CONFLICT AND HIGHWAYS, LATEST EDITION. 8. 9. 10. 11. THE GAS SERVICE SHALL BE INSTALLED TO THE METER BY THE LOCAL GAS UTILITY. REFER TO THE MECHANICAL/PLUMBING PLANS FOR THE METER LOCATION. 12. THE CONTRACTOR WILL PROVIDE AND INSTALL ALL SECONDARY WIRING AND CONDUIT FROM THE PAD MOUNTED TRANSFORMER TO THE LOCATION OF THE METERS. 13. UTILITY NOTES COMPLIANCE OF ALL SYSTEMS WITH THESE CODES. INTIMATE WITH THE LOCAL CODES AND REQUIREMENTS AND SHALL BE RESPONSIBLE FOR THE ALL NEW UTILITY SERVICES SHALL BE INSTALLED PER THE SPECIFICATIONS, DETAILS, AND VALVES, FITTINGS AND DEVICES SHALL BE IN ACCORDANCE WITH FPU SPECIFICATIONS. OF FAIRHOPE PUBLIC UTILITIES (FPU) PRIOR TO COMPLETION OF THE PROJECT. ALL PIPING, AND CERTIFIED TO BE IN ACCORDANCE WITH PLANS AND SPECIFICATIONS THE PROPOSED WATER SERVICE SHALL BE INSTALLED BY A LICENSED CONTRACTOR THE SANITARY SEWER LINE SHALL BE TESTED FOR INFILTRATION/EXFILTRATION IN REQUIREMENTS OF FPU AND OTHER UTILITY PROVIDERS. THE CONTRACTOR SHALL BE ACCORDANCE WITH FPU STANDARDS & SPECIFICATIONS. ALL PVC PIPE SHALL BE MARKED USING DETECTABLE UNDERGROUND UTILITY MARKER TAPE TAPE SHALL BE A MINIMUM OF 5 MILS THICK AND 3 INCHES IN WIDTH. MINIMUM TENSILE STRENGTH SHALL BE 35 POUNDS AND TAPE SHALL ELONGATE NOT LESS THAN 80 PERCENT ALL PVC PIPE INSTALLATIONS REQUIRE THAT METALIZED MARKER TAPE BE BURIED IN THE BACKFILL APPROXIMATELY 12 INCHES ABOVE THE PIPE. THE TAPE SHALL BE ATTACHED TO FITTINGS, VALVES, HYDRANTS, ETC. TO PROVIDE A LOCATION ABOVE GROUND TO TRANSMIT 1. 2. 3. 4. 5. BEFORE BREAKING. TAPE SHALL BE PERMANENTLY IMPRINTED WITH AN APPROPRIATE LEGEND TO IDENTIFY THE CONTENTS OF THE PIPE. THE SIGNAL TO THE TAPE WITHOUT HAVING TO DIG DOWN TO THE PIPE. PRIOR TO BACKFILLING AND TESTING. THRUST BLOCKING AND PIPE RESTRAINTS SHALL BE INSTALLED AND SIZED IN ACCORDANCE WITH NFPA-24. THESE RESTRAINTS SHALL BE APPROVED BY THE ENGINEER AND FPU WATER MAINS WILL BE DUCTILE IRON PIPE: DUCTILE IRON PIPE FOR WATER LINES SHALL MEET 6. 7. THE PROPOSED WATER MAIN SHALL BE PRESSURE TESTED, CLEANED, AND DISINFECTED WITH THE NEW PIPING SYSTEM TO THE MAIN SYSTEM. WATER MAINS TO BE INSTALLED AND 14. TESTED PER AWWA STANDARDS. LEAKAGE TEST PERFORMED AT 150PSI FOR MINIMUM OF 6 HOURS. WITNESSED BY E.O.R, OR REPRESENTATIVE, AND FPU INSPECTOR. 15. VALVE WATER METER EXISTING SS G FIRE HYDRANT ASSEMBLY WATER SANITARY SEWER THRUST BLOCK GAS PROPOSED G OHP OVERHEAD POWER OHP WW SS WW UTILITY PLAN LEGEND CLEANOUT C.O. Fa i r h o p e B o a r d i n g H o u s e 30 1 F a i r h o p e A v e n u e Fa i r h o p e , A l a b a m a 3 6 5 3 2 MAINTENANCE ACCESS SHALL BE PROVIDED FOR ALL GREASE INTERCEPTORS, AND THE FACILTY 16. OWNER SHALL BE RESPONSIBLE FOR REGULAR CLEANING AND DOCUMENTATION OF SERVICE. ALL PLUMBING FIXTURES THAT DISCHARGE WASTEWATER CONTAINING FATS, OILS, AND GREASE 17. (FOG) - INCLUDING BUT NOT LIMITED TO KITCHEN SINKS, DISHWASHERS, FLOOR DRAINS IN FOOD PREP AREAS, AND MOP SINKS SHALL BE ROUTED THROUGH A DEDICATED GREASE WASTE LINE. THIS LINE SHALL CONNECT TO A PROPERLY SIZED AND APPROVED GREASE INTERCEPTOR PRIOR TO DISCHARGING INTO THE SANITARY SEWER SYSTEM. NO FOG PRODUCING FIXTURE SHALL BE CONNECTED DIRECTLY TO THE BUILDING'S BLACK WATER (SANITARY SEWER) DRAINAGE SYSTEM. TOILETS, URINALS, AND OTHER SANITARY FIXTURES SHALL DISCHARGE SEPARATELY INTO THE SANITARY SEWER SYSTEM WITHOUT PASSING THROUGH THE GREASE INTERCEPTOR. REQUIREMENTS OF AWWA SPECIFICATION C151 W/ MECHANICAL JOINT OR PUSH-ON JOINT UNLESS SPECIFICALLY SHOWN OTHERWISE ON THE PLANS. WORKING PRESSURE SHALL BE A MINIMUM OF 250 PSI. IF IT IS NECESSARY TO CUT DUCTILE IRON PIPE, IN NO CASE SHALL IT BE CUT BY BURNING, BUT SHALL BE CUT BY SAW, CUTTER, ABRASIVE WHEEL, OR OTHER APPROVED MEANS. 18.THE PROPOSED FIRE LINE SHALL BE PRESSURE TESTED, CLEANED, AND DISINFECTED WITH THE NEW PIPING SYSTEM TO THE MAIN SYSTEM. WATER MAINS TO BE INSTALLED AND TESTED PER AWWA STANDARDS. LEAKAGE TEST PERFORMED AT 200 PSI FOR MINIMUM 2 HOURS. Page 116 of 661 SHEET C05 DRAWN DATE SCALE JOB No. SE A L AF F I X RE V I S I O N DA T E CO N S T R U C T I O N D E T A I L S R Know what's below. before you dig.Call Ci v i l En g i n e e r i n g & S u r v e y i n g 99 6 9 W i n d m i l l R o a d Fa i r h o p e , A L 3 6 5 3 2 25 1 - 9 9 0 - 6 5 6 6 20251552 JJM 12/10/25 N.T.S. NOTE: CONSTRUCTION JOINTS ARE REQUIRED BETWEEN ALL POURS SEPARATED BY MORE THAN 30 MINUTES TIME. PLACE LONGITUDINAL CONSTRUCTION JOINT AT CENTERLINE OF ROADWAYS WHEN PAVEMENT IS WIDER THAN 12'. TWELVE FEET (12') SPACING BETWEEN CONTRACTION JOINTS OR AS SHOWN ON PLANS. FILL JOINTS TO WITHIN 1/8" OF SURFACE WITH A SELF-LEVELING JOINT SEALANT. 1. 2. 3. 4. t t/4 1/4" BROOM FINISH (TYP.) 1. 2 5 t 5' THICKEN EDGE WHERE- EVER EDGE IS SUBJECT 3/8" PREMOLDED EXPANSION JOINT FILLER ADJACENT TO ALL STRUCTURES OR OTHER CONCRETE. t SAWN CONTRACTION JOINT ISOLATION JOINT TO WHEEL LOADS. JOINTING AT STRUCTURES STRUCTURE OR CASTING 5.WHEN A JOINT FALLS WITHIN 5' OF A MANHOLE, LIGHT POLE BASE, OR OTHER STRUCTURE, SHORTEN ONE OR MORE PANELS ON EITHER SIDE OF STRUCTURE TO ALLOW CONTROL JOINTS TO FALL AT STRUCTURE. LONGITUDINAL JOINT TRANSVERSE JOINT ISOLATION JOINT SEE NOTE 5. AND SEAL DOWELED JOINT 1/4"1" t SAWCUT TIED LONGITUDINAL JOINT TIE BAR #5 X 36"@ 24" O.C. t/ 2 t/ 2 ONE SIDE @ 12" O.C. 14" LENGTH, LIGHTLY GREASE SMOOTH DOWEL, 3/4" DIA., SCALE: NTS CONCRETE PAVEMENT JOINTS DETAILS 6.CONCRETE PAVEMENTS SHALL BE CONSTRUCTED, JOINTED, REINFORCED, AND FINISHED TO MEET ACI 330 AND PORTLAND CEMENT ASSOCIATION (PCA) GUIDELINES. 1/4"1" AND SEAL SAWCUT 1ST POUR2ND CONSTRUCTION JOINT SEALANTRESERVOIRAND SEAL POUR HALF ROUND KEY JOINT .2t AND SEALSAWCUT NOTE: SEE DETAIL FOR JOINTS 7" - 4,000 PSI CONCRETE (MIN. 550 PSI FLEXURAL STRENGTH) SCALE: NTS CONCRETE PAVEMENT DETAIL WELDED WIRE MESH (TYP.) 2" ABOVESUBGRADE 9" - SUBGRADE PREPARED PER GEOTECHNICAL REPORT (95% STANDARD DENSITY) PERMANENT SEEDING SCALE: NTSPS ZONE 3 - AREAS NOT SUBJECT TO FREQUENT MOWING DATE OF PLANTING LIME RATE:1 TON PER ACRE ON LIGHT-TEXTURED, SANDY SOILS (IF THE COVER WILL BE TALL FESCUE AND CLOVER USE 2 TONS/ACRE.)2 TONS PER ACRE ON HEAVY-TEXTURED, CLAYEY SOILS FERTILIZER RATE:GRASSES ALONE: 400 LB/ACRE OF 8-24-24 WHEN VEGETATION HAS EMERGED TO A STAND AND IS GROWING, FERTILIZE WITH 30 TO 40 LBS/ACRE OF 28-0-0 MULCH RATE:PER MULCHING DETAIL GRASS-LEGUME MIXTURES: 800 TO 1200 LB/ACRE OF 5-10-10 OR THE EQUIVALENT LEGUMES ALONE: 800 TO 1200 LB/ACRE OF 0-10-10 OR THE EQUIVALENT REQUIRED POUNDS PER ACRE OF PURE LIVE SEED ANNUAL RYEGRASS HULLED BERMUDAGRASS UNHULLED BERMUDAGRASS TALL FESCUE WEEPING LOVEGRASS RESEEDING CRIMSON CLOVER PENSACOLA BAHIAGRASS REQUIRED PERMANENT PLANT JAN. 1 TO FEB. 15 FEB. 16 TO AUG. 31 SEPT. 1 TO NOV. 30 DEC. 1 TO DEC. 31 10 29 29 29 29 MIXED 12 18 50 24 10 12 12 35 29 29 10 29 29 29 29 ANNUAL LESPEDEZA (KOBE) 2 2 MULCHING SCALE: NTSMU MATERIAL RATE PER ACRE & NOTES STRAW WITH SEED 1 1/2 - 2 TONS SPREAD BY HAND OR MACHINE; ANCHOR WHEN (70 LBS-90 LBS) SUBJECT TO BLOWING STRAW ALONE (NO SEED) 2 1/2 - 3 TONS (115 LBS-160 LBS) WOOD CHIPS 5-6 TONS (225 LBS-270 LBS) TREAT WITH 12 LBS NITROGEN/TON BARK 35 CUBIC YARDS (0.8 CUBIC YARDS) CAN APPLY WITH MULCH BLOWER PINE STRAW 1-2 TONS (45 LBS-90 LBS) (PER 1000 SF) SPREAD BY HAND OR MACHINE; ANCHOR WHEN SUBJECT TO BLOWING SPREAD BY HAND OR MACHINE; WILL NOT BLOW LIKE STRAW PEANUT HULLS 10-20 TONS (450 LBS-900 LBS) WILL WASH OFF SLOPES. TREAT WITH 12 LBS NITROGEN/TON TEMPORARY SEEDING SCALE: NTSTS SPECIES SEEDING RATE/ACRE NORTH CENTRAL SOUTH SEEDING DATES MILLET, BROWNTOP OR GERMAN 40 LBS MAY 1-AUG 1 APR 1-AUG 15 APR 1-AUG 15 RYE 3 BU SEPT 1-NOV 15 SEPT 15-NOV 15 SEPT 15-NOV 15 RYEGRASS 30 LBS AUG 1-SEPT 15 SEPT 1-OCT 15 SEPT 1-OCT15 SORGHUM-SUDAN HYBRIDS 40 LBS MAY 1-AUG 1 APR 15-AUG 1 APR 1-AUG 15 SUDANGRASS 40 LBS MAY 1-AUG 1 APR 1-AUG 1 APR 1-AUG 15 WHEAT 3 BU SEPT 1-NOV 1 SEPT 15-NOV 15 SEPT 15-NOV15 COMMON BERMUDAGRASS 10 LBS APR 1-JULY 1 MAR 15-JULY 15 MAR 1-JULY 15 CRIMSON CLOVER 10 LBS SEPT 1-NOV 1 SEPT 1-NOV 1 SEPT 1-NOV 1 LIME RATE:1 TON PER ACRE ON COARSE TEXTURED SOILS3 TONS PER ACRE ON FINE TEXTURED SOILS FERTILIZER RATE: APPLY 8-24-24 FERTILIZER PER MANUFACTURER'S RECOMMENDATIONS WHEN VEGETATION HAS EMERGED TO A STAND AND IS GROWING, FERTILIZE WITH 30 TO 40 LBS/ACRE OF 28-0-0 MULCH RATE: PER MULCHING DETAIL SEWER PIPE 12" X12"X6"TH. CONC. COLLAR 1/2"FINISH GRADE 4" SANITARY ELL SANITARY SEWER CLEANOUT SCALE: NTS TOP & BRONZE PLUG ZURN Z-1400-HD, WADE W-6000-2, CLEANOUT TO BE 4" DURA-COATED HEAVY DUTY WITH ROUND NOTE: SEWER PIPE 12" X12"X6"TH. CONC. COLLAR 1/2"FINISH GRADE WATTS CO-Z00-RX4, OR APPROVED EQUAL. FINISH GRADE (LANDSCAPING)(PAVEMENT) 4" SANITARY TWO-WAY CLEANOUT FITTING ONE-WAY TWO-WAY Fa i r h o p e B o a r d i n g H o u s e 30 1 F a i r h o p e A v e n u e Fa i r h o p e , A l a b a m a 3 6 5 3 2 B. BOXES AND COVERS TO BE TRAFFIC RATED. 5. METERS TO BE PLACED INSIDE A SINGLE TRAFFIC RATED CONCRETE VAULT. THE VAULT IS SHALL BE CONSOLIDATED PIPE OR APPROVED EQUAL BY FPU. WATER METER MATERIAL SCHEDULE clrS.12 3 I 2. 222022220000 3w qw AA 2w cEPIIEc CAL I pE -V/pE y AAPPER 73",1" AND, 2" SERVICES SHALL BE TYPE K COPPER 30" MIN. COVER 3.< 1 WATER MAIN ELEVATION VIEW N.T.S. WATER DETAILS TYPICAL 4" WATER SERVICE METER DETAIL SHEET NO. W-1 CITY OF FAIRHOPE DATE ISSUED 12-07-20 CORPORATION STOP - FORD BALLCORP FB1000 (SEE NOTE NO. 2) 4. A. TUBING (SEAMLESS WITH NO BENDS, JOINTS OR COMPRESSION COUPLINGS) WOW 000 QQ C0n METER BOX AND COVER BOXES WILL BE PLASTIC WITH IRON READER LIDS OR CONCRETE WITH CAST IRON LIDS. BOXES WILL BE SUFFICIENT SIZE TO HOUSE THE METER AND CURB STOP. CURB STOPS SHALL BE DESIGNED FOR MINIMUM PRESSURE OF 175 PSI AND SUITABLE FOR SERVICE PIPING AND SHALL BE FORD B43-332 RGW-NL OR EQUIVALENT. CURB STOP SHALL HAVE PADLOCK WING AND “365” DEGREE VALVE OPERATION WITH NO STOPS. CORPORATION STOPS WHERE REQUIRED OR DIRECTED, SHALL HAVE STANDARD CC CORPORATION STOP THREAD ON INLET AS SPECIFIED BY AWWA C600, AND COPPER TUBING SIZE O.D. OUTLET SUITABLE FOR SERVICE PIPING. CORPORATION STOPS SHALL BE FORD BALLCORP FB-1000 SERIES WITH GRIP NUT OR APPROVED EQUIVALENT. CORPORATION STOPS SHALL BE TAPPED INTO WATER MAINS ONLY BY MEANS OF A SERVICE SADDLE. CITY OF FAIRHOPE PUBLIC UTILITIES 555 SOUTH SECTION STREET FAIRHOPE, ALABAMA 36532 251.928.8003 WATER METERS WILL MEET OR EXCEED THE REQUIREMENTS OF AWWA SPECIFICATION C700, LATEST REVISION, AND AN AFFIDAVIT OF COMPLIANCE AND CERTIFICATE OF TESTING FOR ACCURACY WILL BE FURNISHED. METERS MAY BE EITHER NUTATING DISC, POSITIVE DISPLACEMENT, OR OSCILLATING PISTON. FROST PROTECTION WILL NOT BE REQUIRED. REGISTERS SHALL BE HERMETICALLY SEALED, MAGNETIC DRIVE, WITH STRAIGHT READING IN U.S. GALLONS. SERIAL NUMBER WILL BE IMPRINTED ON THE CASE AS WELL AS ON THE REGISTER BOX LID. MATERIALS USED FOR METERS SHALL BE AS SPECIFIED IN SPECIFICATION C700. — O — Q 0 — 2 < SERVICE SADDLE: ROMAC 202 NS NYLON COATED DUCTILE IRON SERVICE SADDLE W/ STAINLESS STEEL DOUBLE STRAP WITH NEOPRENE GASKET OR EQUAL (IF REQUIRED) O u Z Q — S >Q SL n WW V I I / / . _ " 7 1V — < A %S i N K c -1 2 / 1 0 / 2 5 s e SC E N S “4 - id tr IKs CA B A M , Page 117 of 661 SHEET C06 DRAWN DATE SCALE JOB No. SE A L AF F I X RE V I S I O N DA T E CO N S T R U C T I O N D E T A I L S R Know what's below. before you dig.Call Ci v i l En g i n e e r i n g & S u r v e y i n g 99 6 9 W i n d m i l l R o a d Fa i r h o p e , A L 3 6 5 3 2 25 1 - 9 9 0 - 6 5 6 6 20251552 JJM 12/10/25 N.T.S. Fa i r h o p e B o a r d i n g H o u s e 30 1 F a i r h o p e A v e n u e Fa i r h o p e , A l a b a m a 3 6 5 3 2 CONCRETE 3000 PSI AS FORM USE GROUND GRADE PRIME AND PAINT WITH TWO 6" SCH. 40 STEEL PIPE AND ROUND OFF TOP FILL WITH 3000 PSI CONCRETE AFTER PIPE IS IN PLACE SCALE: NTS PIPE BOLLARD DETAIL COATS OF SAFETY YELLOW 2' DIA. 3' - 6 " 6" 4' UNDISTURBED GROUND LENGTH - 5' MIN. SPACED 10' MAX O.C. 44" TYPE "A" GEOTEXTILE FABRIC CONFORMING TO ASSHTO M288 DISTURBED NOTE: OVERLAP JOINTS IN FABRIC AT POST TO PREVENT LEAKAGE OF SILT AT SEAM. COMPACTED BACKFILL FLOW SCALE: NTS SILT BARRIER TYPE "A" STEEL "T" POST 1.3LB/FT MIN. TRENCH FRONT VIEW SIDE VIEW SB SILT FENCE ROLL 1 ROLL JOINT FOR JOINING TWO SILT FENCE SECTIONS STEEL POST GROUND 10' MAX. OC 6" 32 " 36 " M I N . 24 " M I N . 32 " 6" 6"24 " M I N . W/ WIRE BACK SILT FENCE ROLL 2 POSTS (ONE POST APPLICABLE FOR TYPES A & B FENCE) ROLL THE ENDS OF EACH SECTION OF FENCE ONE OR MORE TIMES BEFORE INSTALLING THE POSTS FABRIC (WOVEN WIRE FENCE BACKING) 15' MIN. ALABAMA HIGHWAY DEPARTMENT COARSE AGGREGATE GRADATION NO. 1 NON-WOVEN CLASS IV HARD SURFACE PUBLIC ROAD 6" MIN.20' MIN. SCALE: NTS CONSTRUCTION EXIT PADCEP REPAIR AS NEEDED GEOTEXTILE UNDERLINER 50 CU. FT. 21.1 CU. FT. 9.3 CU. FT. 16 CU. FT. 9.8 CU. FT. 4 CU. FT. VERT. THRUST TYP. BEND SEE SCHEDULE CONC. THRUST BLOCK #3 REBARS UNDISTURBED SOILCONC. THRUST BLOCKSEE SCHEDULE TYP. BEND VERT. THRUST D.I. CROSS UNDISTURBED SOIL THRUST BLOCKSEE SCHEDULE CROSS THRUST BLOCK DETAILTEE THRUST BLOCK DETAIL SEE SCHEDULE D.I. TEE THRUST BLOCK UNDISTURBED SOIL SIZE 2" DIA. PIPE LINE 4" DIA. PIPE LINE 6" DIA. PIPE LINE 8" DIA. PIPE LINE OR TEE 1.0 1.9 3.6 5.8 90°BEND 1.0 2.6 5.0 8.2 45° BEND 1.4 2.7 4.4 22-1/2° BEND 1.0 1.0 1.4 2.25 11-1/4°BEND 1.0 1.0 1.0 1.2 45° VERT. BEND 22-1/2° VERT.BEND GATEVALVE 0.5 CU. FT. 0.8 CU. FT. 1.0 CU. FT. 1.5 CU. FT. NOTE:THRUST BLOCK BEARING AREAS SHALL BE INCREASED INPOOR TRENCH CONDITIONS AS DIRECTED BY THE ENGINEER DESIGN CRITERIA:TEST PRESSURE - 150 PSISOIL BEARING PRESSURE - 1 TON PER SQ. FT. 1.0 THRUST BLOCK BEARING AREAS (SQ.FT.) VERTICAL ANCHORBLOCK VOLUMES HORIZ. THRUST TYP. BEND SEE SCHEDULECONC. THRUST BLOCK UNDISTURBED SOIL BLOCK DETAIL BLOCK DETAIL BLOCK DETAIL THRUST BLOCK DETAIL SCALE: NTS TYPICAL SIDEWALK DETAIL ALL SIDEWALKS SHALL BE 4" THICK CONTRACTION JOINTS SHALL BE SPACED AT 5'-0" FOR SIDEWALKS 5' WIDE AND FOR SIDEWALKS 5' TO 8' WIDE, SPACING OF CONTRACTION JOINTS SHALL BE EQUAL FOR SIDEWALKS OVER 8' WIDE, SPACE CONTRACTION JOINTS AS SHOWN ON DRAWINGS CONTRACTION JOINTS SHALL BE 1" DEEP AND EDGED WITH 1/8" RADIUS. PROVIDE 1/2" EXPANSION MATERIAL WHERE SIDEWALK ABUTS CONCRETE A LAYER OF #15 FELT IS REQUIRED BETWEEN WALK AND ADJACENT 20' MAX. SPACING BETWEEN EXP. JOINTS CONTRACTION JOINTS LESS. TO WIDTH. STRUCTURE. PARALLELING CONCRETE CURB. 8. 7. 6. 5. 4. 3. SCALE: NTS NOTES: CU R B O R P A V E M E N T 1. 2. 1/4" EXP. JOINT BUILDING PAD 12" SEE NOTE #6 3'-0" 4" 1/4" EXP. JOINT 1/2" EXP. JOINT 9. WWF SHALL BE UTILIZED TO REINFORCE THE SIDEWALKS. CONCRETE. FOR SIDEWALKS 10' OR GREATER OR WHEN SIDEWALKS ABUT PARKING WHERE THERE IS NOT A CURB, THICKEN WALK TO 12" IN 3'. 8" VARIES 4" 4" TROWELED EDGE FINISH LIGHT BROOM FINISH SIDEWALK FINISH 6"PAVEMENT COMPACTED BASE SUBGRADE THICKENED EDGE SIDEWALK W/ THICKENED EDGE 0 — 400808A Ayyy <7 WP 1 1(024%WS55. - ■ AA (444220/7 T 2558 .2222 <\ 4. 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They Y MB J v Page 124 of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t J H fl l if # i fi Hi W i T M [ ] [ ] —— I i mm Bi l T Page 125 of 661 N 0 5 10 20 10 SCALE 0 SURVEYOR'S NOTES: FLOOD STATEMENT: OWNER INFORMATION: ZONING INFORMATION: Civil (251) 990-6566 9969 WINDMILL ROAD FAIRHOPE, AL 36532 Engineering & Surveying PROJ MGR SHEET FILE PROJECT SCALE DED 20251552 1" = 10' CHKD.JDG DRAWN JAF (CA-1167) PROPERTY BOUNDARY AND TOPOGRAPHIC SURVEY 1 OF 1 WALCOTT, ADAMS, AND VERNEUILLE ARCHITECTURE GR I D N O R T H FAIRHOPE BOARDING HOUSE B AAMALA HL D E.DIEDAVI SURVEYOR'S CERTIFICATE: LEGEND: FAIRHOPE AVENUE 80' PUBLIC RIGHT-OF-WAY NO R T H C H U R C H S T R E E T 6 6 ' P U B L I C R I G H T - O F - W A Y 20' PUBLIC ALLEY (8,759 Square Feet) 0.20 Acres FROM 4Y0 BRICK PAVERS — O CONCRETE — © CC _ J 12RCP _ I C PAD GRE TR, WITH ASE AP J WM 24"X24" GRATE INLET RIM: 115.31’ (NO INV) H-LLE WM 0 GAS X4-- W METAL SEAHORSE ARCHWAY ------ w-------- w-------- W--------W--------W--------W TW --------- W ---------- W ---------- WWW 8 — 1. 2. 5. 6. 7. WVX FIRE HYDRANT PIN: 14359 GVX SV SEWER VALVEXX TRAFFIC LIGHT POLE HANDI-CAR PARKING THE BEST OF MY KNOWLEDGE, INFORMATION, AND BELIEF.C0DDRAKE ELM TREE SETBACKS: PECAN TREE *es*07-2) -2025 --------- GAS-----------S.E.CIVIL, LLC ------FM------ FM-------DAVID E. DIEHL ---------ss-----------SURVEY NOT VALID WITHOUT ORIGINAL SIGNATURE AND SEAL ----------- FO ----------- ------ T---------T-------- ---------- W ------------ (DESCRIPTION COMPOSED FROM PROBATE RECORDS AND AN ACTUAL FIELD SURVEY) LIGHT POLE DRAINAGE MANHOLE 0 & FRONT REAR SIDE = WE, S.E. CIVIL, LLC, A FIRM OF LICENSED ENGINEERS AND LAND SURVEYORS OF FAIRHOPE, ALABAMA, HEREBY STATE THAT ALL PARTS OF THIS MAP OF SURVEY HAVE BEEN COMPLETED IN ACCORDANCE WITH THE CURRENT REQUIREMENTS OF THE STANDARDS OF PRACTICE FOR SURVEYING IN THE STATE OF ALABAMA TO ♦PROPERTY IS LOCATED IN THE CENTRAL BUSINESS DISTRICT* 3. 4. SEWER MANHOLE WATER METER WATER VALVE TELEPHONE JUNCTION BOX CURRENT CITY OF FAIRHOPE ZONING: GENERAL BUSINESS DISTRICT (B-2) TELEPHONE PEDESTAL IN-GROUND TELEPHONE BOX IN-GROUND ELECTRIC BOX GAS VALVE GAS METER METAL OVERHANG SUPPORT POLE SIGN = 20 FEET NONE NONE THE WEST 70 FEET OF THE SOUTH 125 FEET OF LOT ONE (1), BLOCK SEVEN (7), DIVISION ONE (1) OF THE LANDS OF THE FAIRHOPE SINGLE TAX CORPORATION IN THE CITY OF FAIRHOPE, ALABAMA, AS PER ITS PLAT THEREOF FILED FOR RECORD SEPTEMBER 13, 1911, MISO, BOOK 1, PAGES 320-21, AND QUIT CLAIM DEED FROM CLEMENT L. COLEMAN DATED JANUARY 17, 1915, RECORDED IN DEED BOOK 25, PAGE 6, PROBATE RECORDS OF BALDWIN COUNTY, ALABAMA. LYING IN GRANT SECTION 37, TOWNSHIP 6 SOUTH, RANGE 2 EAST, BALDWIN COUNTY, ALABAMA. THERE MAY BE RECORDED OR UNRECORDED DEEDS, EASEMENTS, RIGHT-OF-WAYS, OR OTHER INSTRUMENTS WHICH COULD AFFECT THE BOUNDARIES OF SAID PROPERTIES. THERE WAS NO ATTEMPT TO DETERMINE THE EXISTENCE, LOCATION, OR EXTENT OF ANY SUB-SURFACE FEATURES. SURVEY WAS CONDUCTED IN MAY 2025, AND IS RECORDED IN AN ELECTRONIC FIELD BOOK. BEARINGS AND DISTANCES SHOWN HEREON WERE ’’COMPUTED” FROM ACTUAL FIELD TRAVERSES, AND ARE BASED ON STATE PLANE GRID, ALABAMA WEST ZONE NORTH AMERICAN DATUM OF 1983 (NAD83) USING GPS OBSERVATIONS. ELEVATIONS BASED UPON VERTICAL DATUM NORTH AMERICAN VERTICAL DATUM OF 1988 (NAVD88). THE UTILITY INFORMATION SHOWN HEREON WAS OBTAINED BY FIELD LOCATING AND PLOTTING THE VISIBLE ABOVE GROUND UTILITY FEATURES SURVEY CONDUCTED USING INSTRUMENT NUMBER 2061500 AND DIVISION ONE OF THE LANDS OF FAIRHOPE SINGLE TAX CORPORATION, MISCELLANEOUS BOOK 1, PAGES 320-321, PROBATE RECORDS, BALDWIN COUNTY, ALABAMA. NO TITLE SEARCH OR REPORT WAS PROVIDED FOR THIS SURVEY. PROPERTY LIES IN FLOOD ZONE "X" (UNSHADED), AS SCALED FROM FLOOD INSURANCE RATE MAP NUMBER 01003C0644M, COMMUNITY NUMBERS 015000 AND 010006, PANEL 0644, SUFFIX "M", MAP REVISED DATE APRIL 19, 2019. GAS LINE SEWER FORCE MAIN GRAVITY SEWER UNDERGROUND FIBER OPTIC LINE UNDERGROUND TELEPHONE LINE WATER LINE WOOD FENCE TJ Ad = 1/2” CAPPED REBAR SET (SE CIVIL CA-1167) UNLESS OTHERWISE NOTED HEREON = RAILROAD SPIKE SET = "x" IN BRICK FOUND = AIR CONDITIONER = METAL BOLLARD = ELECTRIC BOX = INLET OWNER: FST SILDI LLC 857 SEA CLIFF DR FAIRHOPE, AL 36532 GM © PARCEL NUMBERS: 05-46-03-37 — 0-601-002.512 [E ■ m © © O © WM DATE AL. P.L.S. 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- $ i M F M F M - - - - - - - - - - - - - - - - F M - — F M CD co l CD O C D C D I © ' I © W — - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - w -- - - - - - - - - - - w -- - - - - - - - - - - w -- - - - - - - - - - - w -- - - - - - - - - - - w -- - - - - - - - - - - W -- - - - - - - - - - W -- - - - - - - - - - w m l0 co LLJ © ) 2 U I0) I0 P _ _ _ _ _ _ _ C O N C R E T E " S I D E W A L K 3 CD C C D SS — 13 I I 1^ 1 1 = 1 ‘F M F M F M F M F M F M F M F M F M F M F M F M - - - - - - - - - - - - - - - F M F M F M - - - - F M F M F M F M F M F M - - - - - - - - F M F M F M F M - - - - - - F M F M F M - - - - F M F M F M - - - - F M F M F M - - - - F M F M — F M F M F M F M F M - - - - - - - - - F M F M F M - - - - F M F M F M F M F M F M F M F M — F M F M F M F M F M - - - - - - - - - - - - - - - - F M F M F M - - - - F M - - I o W — - - - W - - - W < I I II Page 126 of 661 CDCivil W"ppa Engineering & Surveying October 16, 2025 Re:Fairhope Boarding House - Drainage Letter Dear Hunter: If you have any questions, please let me know. Sincerely, 9969 Windmill Road Fairhope, Alabama 36532 251-990-6566 Larry Smith, PE lsmith@secivileng.com Hunter Simmons Fairhope Planning Department 555 S. Section Street Fairhope, AL 36532 This letter is to serve as a notice as to why a full drainage narrative is not warranted for this project. This site is currently accounted for in the existing drainage condition. We are not proposing more impervious surface than what has been there historically. Therefore, we are not creating any adverse downstream effects. The proposed building will have roof drains installed that will be routed underground, where they will connect directly into the underground storm sewer system located at the northwest corner of the Church St/Fairhope Ave intersection. Page 127 of 661 CDCivil r Woa Engineering & Surveying August 26, 2025 Fairhope Boarding House - Traffic LetterRe: Dear Hunter: If you have any questions, please let me know. Sincerely, 8/26/28 Fairhope, Alabama 365329969 Windmill Road 251-990-6566 Larry Smith, PE lsmith@secivileng.com This letter is to serve as back up information as to why a Traffic Impact Study is not warranted for this project. According to the subdivision regulations a traffic impact study is required if a project will increase the average daily traffic by 1,000 trips or generate 50 trips or more during any peak hour period. Attached is the ITE Trip Generation Report. The proposed development will consist of 27 boarding house rooms, 2,300 sq. ft of Medical Office Space, 1,600 sq. ft of Restaurant Space, and 900 sq. ft of a rooftop bar. When plugging in this information into the ITE Trip Generation Report, we come up with 451 daily trips and 46 peak hour trips. This does not meet the threshold for a traffic study. Please refer to the attached ITE Trip Generation Report. Hunter Simmons Fairhope Planning Department 555 S. Section Street Fairhope, AL 36532 Page 128 of 661 Description / ITE Code Units Rate Weekday PM Peak % PM % PM Units (independent PM Peak PM In PM Out Waterport/Marine Terminal 010 Berths 171.52 NA NA NA 0 NA NA NA General Light Industrial 110 KSF2 6.97 0.97 12%88%0 0 NA NA General Heavy Industrial 120 KSF2 1.50 0.68 NA NA 0 0 NA NA Industrial Park 130 KSF2 6.96 0.86 21%79%0 0 NA NA Manufacturing 140 KSF2 3.82 0.74 36%64%0 0 NA NA Warehousing 150 KSF2 3.56 0.32 25%75%0 0 NA NA Mini Warehouse 151 KSF2 2.50 0.26 51%49%0 0 NA NA High-Cube Warehouse 152 KSF2 1.44 0.10 33%67%0 0 NA NA Utilities 170 KSF2 NA 0.76 45%55%0 0 NA NA Page 129 of 661 Residential PUD 270 DU 7.50 0.62 65%35%0 0 NA NA Hotel 310 Occ. Room 8.92 0.70 49%51%0 0 NA NA Hotel 310 Rooms 8.17 0.59 53%47%27.0 221 16 8 7 Hotel 310 Employees 14.34 0.80 54%46%0 0 NA NA All Suites Hotel 311 Occ.Room 6.24 0.55 42%58%0 0 NA NA All Suites Hotel 311 Rooms 4.90 0.40 45%55%0 0 NA NA Business Hotel 312 Occ. Room 7.27 0.62 60%40%0 0 NA NA Business Hotel 312 Employees 72.67 7.60 60%40%0 0 NA NA Motel 320 Occ.Room 9.11 0.58 53%47%0 0 NA NA Motel 320 Rooms 5.63 0.47 54%46%0 0 NA NA Motel 320 Employees 12.81 0.73 54%46%0 0 NA NA Resort Hotel 330 Occ. Room 13.43 0.49 43%57%0 0 NA NA Resort Hotel 330 Rooms NA 0.42 43%57%0 0 NA NA City Park 411 Picinic Sites 5.87 NA NA NA 0 NA NA NA County Park 412 Acres 2.28 0.06 41%59%0 0 NA NA State Park 413 Picnic Sites 9.95 0.65 43%57%0 0 NA NA State Park 413 Employees NA 4.67 43%57%0 0 NA NA Water Slide Park 414 Parking Space 2.27 NA NA NA 0 NA NA NA Beach Park 415 Acres 29.81 1.30 29%71%0 0 NA NA Campground/RV Park 416 Acres 74.38 0.39 NA NA 0 0 NA NA Regional Park 417 Picnic Sites 61.82 9.60 41%59%0 0 NA NA Regional Park 417 Employees 79.77 10.26 45%55%0 0 NA NA National Monument 418 Employees 31.05 5.58 NA NA 0 0 NA NA Marina 420 Berths 2.96 0.19 60%40%0 0 NA NA Golf Course 430 Employees 20.52 1.48 48%52%0 0 NA NA Golf Course 430 Holes 35.74 2.78 45%55%0 0 NA NA Minature Golf Course 431 Holes NA 0.33 33%67%0 0 NA NA Golf Driving Range 432 Tees NA 1.25 45%55%0 0 NA NA Multipurpose Rec. Facility 435 Acres 90.38 5.77 NA NA 0 0 NA NA Live Theater 441 Seats NA 0.02 50%50%0 0 NA NA Movie Theater w/o matinee 443 KSF2 78.06 6.16 94%6%0 0 NA NA Movie Theater w/ matinee 444 KSF2 NA 3.80 64%36%0 0 NA NA Casino/Video Lottery Establishment 473 KSF2 NA 13.43 56%44%0 0 NA NA Racquet Club 491 KSF2 14.03 1.06 NA NA 0 0 NA NA Health Club 492 KSF2 32.93 3.53 57%43%0 0 NA NA Bowling Alley 494 KSF2 33.33 3.54 35%65%0 0 NA NA Recreational Com. Center 495 KSF2 22.88 1.45 37%63%0 0 NA NA Page 130 of 661 Elementary School 520 KSF2 15.43 1.21 45%55%0 0 NA NA Middle/ JR. High School 522 KSF2 13.78 1.19 52%48%0 0 NA NA High School 530 KSF2 12.89 0.97 54%46%0 0 NA NA Junior/ Comm. College 540 KSF2 27.49 2.54 58%42%0 0 NA NA Church 560 KSF2 9.11 0.55 48%52%0 0 NA NA Synagogue 561 KSF2 10.64 1.69 47%53%0 0 NA NA Daycare Center 565 KSF2 79.26 12.46 47%53%0 0 NA NA Prison 571 KSF2 NA 2.91 NA NA 0 0 NA NA Library 590 KSF2 56.24 7.30 48%52%0 0 NA NA Hospital 610 KSF2 16.50 1.14 42%58%0 0 NA NA Clinic 630 KSF2 31.45 5.18 NA NA 0 0 NA NA General Office 710 (Equation)KSF2 Equation Equation 17%83%0 0 NA NA General Office 710 KSF2 11.01 1.49 17%83%0 0 NA NA Corporate Headquarters 714 KSF2 7.98 1.40 10%90%0 0 NA NA Single Tenant Office Bldg 715 KSF2 11.57 1.72 15%85%0 0 NA NA Medical Dental Office 720 KSF2 36.13 3.46 27%73%2.3 84 8 2 6 Government Office Building 730 KSF2 68.93 1.21 31%69%0 0 NA NA State Motor Vehicles Dept. 731 KSF2 166.02 17.09 NA NA 0 0 NA NA US Post Office 732 KSF2 108.19 11.12 51%49%0 0 NA NA Gov. Office Complex 733 KSF2 27.92 2.85 31%69%0 0 NA NA R&D Center 760 KSF2 8.11 1.07 15%85%0 0 NA NA Building Materials/Lumber 812 KSF2 45.16 4.49 47%53%0 0 NA NA Page 131 of 661 Building Materials/Lumber 812 Employees 32.12 2.77 51%49%0 0 NA NA Free-Standing Discount Superstore 813 KSF2 53.13 4.61 49%51%0 0 NA NA Free-Standing Discount Store 815 KSF2 57.24 5.00 50%50%0 0 NA NA Hardware/Paint Store 816 KSF2 51.29 4.84 47%53%0 0 NA NA Nursery (Garden Center) 817 KSF2 36.08 3.80 NA NA 0 0 NA NA Nursery (Wholesale) 818 KSF2 39.00 5.17 NA NA 0 0 NA NA Shopping Center 820 (Equation)KSF2 Equation Equation 49%51%0 0 NA NA Shopping Center 820 Rate KSF2 42.94 3.37 49%51%0 0 NA NA Factory Outlet Center 823 KSF2 26.59 2.29 47%53%0 0 NA NA Quality Restaurant 931 KSF2 89.95 7.49 67%33%1.6 146 12 8 4 High Turnover/Sit Down Rest 932 KSF2 127.15 11.15 59%41%0 0 NA NA Fast Food w/o Drive Thru 933 KSF2 716.00 26.15 51%49%0 0 NA NA Fast Food w/ Drive Thru 934 KSF2 496.12 33.48 52%48%0 0 NA NA Drive Thru Only 935 KSF2 NA 153.85 54%46%0 0 NA NA Drinking Place 925 KSF2 NA 11.34 66%34%0.9 0 10 7 3 Automobile Care Center 942 Service Bays 12.48 2.17 NA NA 0 0 NA NA Automobile Care Center 942 KSF2 15.86 3.38 50%50%0 0 NA NA New Car Sales 841 KSF2 33.34 2.59 39%61%0 0 NA NA New Car Sales 841 Employees 21.14 0.96 48%52%0 0 NA NA Automobile Parts Sales 843 KSF2 61.91 5.98 49%51%0 0 NA NA Tire Store 848 Service Bays NA 3.54 42%58%0 0 NA NA Tire Store 848 KSF2 24.87 4.15 43%57%0 0 NA NA Wholesale Tire Store 849 Service Bays 30.55 3.17 47%53%0 0 NA NA Supermarket 850 KSF2 102.24 10.50 51%49%0 0 NA NA Convenien. Mkt. (Open 24 hrs) 851 KSF2 737.99 52.41 51%49%0 0 NA NA Convenien. Mkt. (Open 16 Hrs) 852 KSF2 NA 34.57 49%51%0 0 NA NA Convenien. Mkt w/ Gas Pumps 853 KSF2 845.60 59.69 50%50%0 0 NA NA Discount Supermarket 854 KSF2 96.82 8.90 50%50%0 0 NA NA Wholesale Market 860 KSF2 6.73 0.88 53%47%0 0 NA NA Discount Club 857 KSF2 41.80 4.24 50%50%0 0 NA NA Home Improvement Store 862 KSF2 29.80 2.37 48%52%0 0 NA NA Electronics Superstore 863 KSF2 45.04 4.50 49%51%0 0 NA NA Toy/Children's Superstore 864 KSF2 NA 4.99 50%50%0 0 NA NA Apparel Store 876 KSF2 66.40 3.83 50%50%0 0 NA NA Page 132 of 661 Drugstore w/o Drive-Thru 880 KSF2 90.06 8.42 50%50%0 0 NA NA Drugstore w/ Drive-Thru 881 KSF2 88.16 10.35 50%50%0 0 NA NA Furniture Store 890 KSF2 5.06 0.45 48%52%0 0 NA NA Video Arcade 895 KSF2 NA 56.81 52%48%0 0 NA NA Video Rental Store 896 KSF2 NA 31.54 50%50%0 0 NA NA Walk-in Bank 911 KSF2 156.48 12.12 44%56%0 0 NA NA Drive-in Bank 912 Drive-in Windows 139.25 27.41 49%51%0 0 NA NA Drive-in Bank 912 KSF2 148.15 25.82 50%50%0 0 NA NA NA: Not Available KSF2: Units of 1,000 square feet DU: Dwelling Unit Fuel Position: # of vehicles that could be fueled simultaneously Occ.Room: Occupied Room Page 133 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-505 FROM: Sherry Sullivan, Mayor Jimmy Conyers, Council Member SUBJECT: A resolution in support for all efforts to protect the health of Mobile Bay, preserve the quality of life of our residents, and safeguard the natural resources that draw so many people to live in and visit Coastal Alabama. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: That the City of Fairhope adopts a resolution in support for all efforts to protect the health of Mobile Bay, preserve the quality of life of our residents, and safeguard the natural resources that draw so many people to live in and visit Coastal Alabama. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 134 of 661 RESOLUTION NO. ____ RESOLUTION IN SUPPORT FOR ALL EFFORTS TO PROTECT THE HEALTH OF MOBILE BAY WHEREAS, The City of Fairhope supports all efforts to protect the health of Mobile Bay. We know the bay is the greatest natural resource on the Eastern Shore, directly impacting our economy, tourism, and quality of life. It is one of the primary reasons Fairhope and the Eastern Shore have become such desirable places to live; and WHEREAS, We also recognize that regulations and best practices change over time and have heard from citizens about concerns related to thin layer placement (mud- dumping) and coal ash. It is essential that the data and science is followed, and that Alabama’s leaders have the opportunity to periodically re-evaluate these standards to ensure we remain responsible stewards of Mobile Bay; and WHEREAS, We are committed to working with our state and federal partners, industry leaders, and environmental organizations to protect Mobile Bay, preserve the quality of life for our residents, and safeguard the natural resources that draw so many people to live in and visit Coastal Alabama. NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope adopts a resolution in support for all efforts to protect the health of Mobile Bay, preserve the quality of life of our residents, and safeguard the natural resources that draw so many people to live in and visit Coastal Alabama. ADOPTED AND APPROVED THIS 26TH DAY OF JANUARY, 2026 ______________________________ James Reid Conyers, Jr. Council President ATTEST: _________________________________ Lisa A. Hanks, MMC City Clerk Page 135 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-506 FROM: Richard Johnson, CITY ENGINEER Kim Creech, CITY TREASURER SUBJECT: An agreement with the State of Alabama, acting by and through the Alabama Department of Transportation relating to a project for: Intersection improvements to include installation of traffic signals and equipment on SR-181 and Threshing Boulevard; Project# ST-002- 999-015; CPMS Ref# 100081388. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: That the City of Fairhope, Alabama enter into an agreement with the State of Alabama, acting by and through the Alabama Department of Transportation relating to a project for: Intersection improvements to include installation of traffic signals and equipment on SR-181 and Threshing Boulevard; Project# ST-002-999-015; CPMS Ref# 100081388. State Public Road and Bridge Funds shall be limited to $250,000.00 for this project. BACKGROUND INFORMATION: Previous Council Action: May 23,2022 - Resolution No. 4462-22 That the City of Fairhope hereby approves and authorizes Mayor Sherry Sullivan to execute a Memorandum of Understanding between the State of Alabama, acting by and through the Alabama Department of Transportation, 68V Harvest Green East, LLC, and the City of Fairhope regarding a traffic signal and certain roadway improvements to be installed and completed as set forth in the MOU. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: Page 136 of 661 LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 137 of 661 7 RESOLUTION NO. 5703-26 BE IT RESOLVED, BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE AS FOLLOWS: That the City of Fairhope, Alabama enter into an agreement with the State of Alabama, acting by and through the Alabama Department of Transportation relating to a project for: Intersection improvements to include installation of traffic signals and equipment on SR- 181 and Threshing Boulevard; Project# ST-002-999-015; CPMS Ref# 100081388. State Public Road and Bridge Funds shall be limited to $250,000.00 for this project. Which agreement is before this Council; and that the agreement be executed in the name of the City of Fairhope, by its Mayor Sherry Sullivan for an on its behalf; and that it be attested by the City Clerk, Lisa A. Hanks and the official seal of the City of Fairhope affixed thereto. BE IT FURTHER RESOLVED, that upon the completion of the execution of the agreement by all parties, that a copy of such agreement be kept on file by the City Clerk. Adopted and Approved this 26th day of January, 2026 I, the undersigned qualified and City Clerk of the City of Fairhope, Alabama do hereby certify that the above and foregoing is a true copy of a resolution lawfully passed and adopted by the City Council of the City of Fairhope therein, at a regular meeting of such Council held on the 26th of January, 2026, and that such resolution is on file in the City Clerk’s Office. Lisa A. Hanks, City Clerk Date SEAL Page 138 of 661 1 CONSTRUCTION AGREEMENT FOR A STATE PUBLIC ROAD AND BRIDGE FUNDING PROJECT BETWEEN THE STATE OF ALABAMA AND THE CITY OF FAIRHOPE Baldwin County Project No. ST-002-999-015 CPMS Ref# 100081388 PART ONE (1): INTRODUCTION This Agreement is made and entered into by and between the State of Alabama (acting by and through the Alabama Department of Transportation), hereinafter referred to as the STATE; and the City of Fairhope, Alabama, hereinafter referred to as the CITY. WHEREAS, the STATE and the CITY desire to cooperate in the intersection improvements to include installation of traffic signals and equipment on SR-181 and Threshing Blvd.; Project# ST-002-999-015; CPMS Ref# 100081388. NOW, THEREFORE, it is mutually agreed between the STATE and the CITY as follows: PART TWO (2): FUNDING PROVISIONS A. Project Funding: The STATE will not be liable for State funds in excess of the State’s share of the cost hereinafter set forth. State Public Road and Bridge Funds shall be limited to $250,000.00 for this project. Any deficiency in State funds or overrun in construction costs will be borne by the CITY from CITY funds. In the event of an underrun in construction costs, the State funds will not exceed their proportional share. B. The estimated cost and participation by the various parties is as follows: FUNDING SOURCE ESTIMATED COSTS State Public Roads and Bridge Funds $ 250,000.00 CITY Funds $ 0 ---------------------- TOTAL (Incl CE&I) $ 250,000.00 C. Time Limit: This project will commence upon written authorization to proceed from the STATE directed to the CITY. Page 139 of 661 2 PART THREE (3): PROJECT SERVICES A. The CITY will furnish all Right-of-Way for the project. Associated Right-of-Way acquisition costs will not be an eligible cost as part of this Agreement. The Right-of-Way acquisition phase is hereby defined as the appraisal fees, appraisal review fees and the cost of acquisition incurred. All work accomplished under the provisions of this agreement will be accomplished on property owned by or which will be acquired by the CITY in accordance with applicable Federal and state laws, regulations, and procedures. Any exceptions to this requirement must be approved by the STATE in writing prior to incurring costs for which reimbursement is requested by the CITY. In cases where property is leased, or easements obtained, the terms of the lease or easement will not be less than the expected life of the improvements. Acquisition of real property by the CITY as a part of this project will conform to and be in accordance with the provisions of the Federal Uniform Relocation Assistance & Real Property Acquisition Policies Act (49 CFR 24, Subpart B), all federal environmental laws, and all other applicable state and federal laws. Any property acquired shall be in the name of the CITY with any condemnation or other legal proceedings being performed by the CITY. The CITY shall follow all Federal regulations related to the Management, Leasing, and Disposal of Right-of-Way, uneconomic remnants and excess Right-of-Way as found in CFR 23 § 710 Subpart D. Proceeds for Leases and Disposals shall be credited to the Project or to the Title 23 Collector Account. No change in use or ownership of real property acquired or improved with funds provided under the terms of this Agreement will be permitted without prior written approval from the STATE or FHWA. The STATE or FHWA will be credited on a prorata share, as provided in Part Two, Section B, any revenues received by the CITY from the sale or lease of property. B. The CITY will relocate any utilities in conflict with the project improvements in accordance with applicable Federal and State laws, regulations, and procedures. Associated Utility costs will not be an eligible cost as part of this Agreement. C. The CITY will make the Survey, perform the Design, complete the Plans and furnish all Preliminary Engineering for the project with CITY forces. Associated Survey, Design, Plan Preparation, and Preliminary Engineering costs will not be an eligible cost as part of this Agreement. If any Associated Survey, Design, Plan Preparation, and Preliminary Engineering costs are an eligible cost to the project, the CITY will develop and submit to the STATE a project budget for approval. At a minimum, all major work activities will be described, and an estimated cost and source of funds will be indicated for each activity. The CITY will undertake the project in accordance with this Agreement, along with the requirements and provisions, including the documents relating thereto, developed by the CITY. It is understood by the CITY that failure of the CITY to carry out the project in accordance with this Agreement, including documents related thereto, may result in the loss of federal or state funding and the refund of any federal or state funds previously received on the project. Projects containing Industrial Access funds or State funds, with no Federal funds involved, shall have completed original plans furnished to the STATE in accordance with the Guidelines for Operations for Procedures for Processing State and Industrial Access Funded County and City Projects, and attached hereto as a part of this Agreement prior to the CITY letting the contract. D. The CITY will furnish all construction engineering for the project with CITY forces as part of the cost of the project. Construction Engineering & Inspection cost are not to exceed 15%, without prior approval by the State. Associated Construction Engineering & Inspection costs will be an eligible cost as part of this Agreement. Page 140 of 661 3 E. The STATE will furnish the necessary inspection and testing of materials when needed as part of the cost of the project. The CITY may request the use of an approved third-party materials inspection and testing provider, as approved by the STATE. PART FOUR (4): CONTRACT PROVISIONS A. The CITY shall not proceed with any project work covered under the provisions of this Agreement until the STATE issues written authorization to the CITY to proceed. B. Associated Construction cost will be an eligible cost as part of this Agreement. For projects let to contract by the STATE, the STATE will be responsible for advertisement and receipt of bids, and the award of the Contract. Following the receipt of bids and prior to the award of the Contract, the STATE will invoice the CITY for its pro rata share of the estimated cost as reflected by the bid of the successful bidder plus Engineering & Inspection and Indirect Costs (if applicable). The CITY shall pay this amount to the STATE no later than 30 days after the date bids are opened. Failure to do so may lead to the rejection of the bid. For projects let to contract by the CITY, the CITY shall comply with all Federal and State laws, rules, regulations and procedures applicable to the advertisement, receipt of bids, and the award of the contract. The CITY will, when authorized by the STATE, solicit bids and make awards for construction and/or services pursuant to this agreement. The purchase of project equipment and/or services financed in whole or in part pursuant to this Agreement will be in accordance with applicable Federal and State laws, rules, regulations, and procedures, including state competitive bidding requirements applicable to counties and municipalities in the State of Alabama when the purchase is made by any such entity. C. If necessary, the CITY will file an Alabama Department of Environmental Management (ADEM) National Pollutant Discharge Elimination System (NPDES) Notice of Registration (NOR) (Code Chapter 335-6-12) for this project without cost to the State or this project. The CITY will be the permittee of record with ADEM for the permit. The CITY and the contractor will be responsible for compliance with the permit and the State will have no obligation regarding the permit. The CITY will furnish the State (Region) a copy of the permit prior to any work being performed by the contractor. The CITY will secure all permits and licenses of every nature and description applicable to the project in any manner and will conform to and comply with the requirements of any such permit or license, and with each and every requirement of any and all agencies, and of any and all lawful authorities having jurisdiction or requirements applicable to the project or to the project activities. D. The CITY will comply with the Alabama Department of Transportation Standard Specifications for Highway Construction, Latest Edition, on this project and will ensure that work associated on this project meets the standards of the Alabama Department of Transportation and the project will be built in accordance with the approved plans. E. Subject to the limitations on damages applicable to municipal corporations under Ala. Code § 11-47-190 (1975), to the maximum extent permitted by Alabama law and the Constitution of the State of Alabama, the CITY shall indemnify, and hold harmless the State of Alabama, the Alabama Department of Transportation, its officers, officials, agents, servants, and employees from and against (1) claims, damages, losses, and expenses, including but not limited to attorneys’ fees arising out of, connected with, resulting from or related to the work performed by the CITY, or its officers, employees, contracts, agents or assigns (2) the provision of any services or expenditure of funds required, authorized, or undertaken by the CITY pursuant to the terms of this Agreement, or (3) any damage, loss, expense, bodily injury, or death, or injury or destruction of tangible property (other than the work itself), including loss of use therefrom, and including but not limited to attorneys’ fees , caused by the negligent, careless or unskillful acts of the CITY its agents, servants, representatives or employees, or the Page 141 of 661 4 misuse, misappropriation, misapplication, or misexpenditure of any source of funding, compensation or reimbursement by the CITY, its agents, servants, representatives or employees, or anyone for whose acts the CITY may be liable. F. Subject to the limitations on damages applicable to municipal corporations under Ala. Code § 11-47-190 (1975), the CITY will be obligated for the payment of damages occasioned to private property, public utilities or the general public, caused by the legal liability (in accordance with Alabama and/or Federal law) of the CITY, its agents, servants, employees or facilities. G. Upon completion and acceptance of this project by the State, the CITY will assume full ownership and responsibility for the project work and maintain the project in accordance with applicable State law. PART FIVE (5): ACCOUNTING PROVISIONS A. The CITY will not assign any portion of the work to be performed under this Agreement or execute any contract, amendment or change order thereto, or obligate itself in any manner with any third party with respect to its rights and responsibilities under this Agreement, without the prior written approval of the STATE. B. The CITY will establish and maintain a cost accounting system that must be adequate and acceptable to the STATE as determined by the auditor of the STATE. All charges to the Project will be supported by properly executed invoices, contracts, or vouchers, as applicable, evidencing in proper detail the nature and propriety of the charges, in accordance with the requirements of the STATE. All checks, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to the project will be clearly identified, readily accessible and to the maximum extent feasible, kept separate and apart from all other such documents. The CITY will report to the STATE the progress of the project in such manner as the STATE may require. The CITY will also provide the STATE any information requested by the STATE regarding the project. The CITY will submit to the STATE financial statements, data, records, contracts and other documents and items of any respect related to the project as may be requested by the STATE. The CITY will permit the STATE, the Comptroller General of the United States, and the Secretary of the USDOT, or either of them or their respective authorized representatives, to inspect, at any time, vehicles and equipment utilized or used in performance of the project; any and all data and records which in any way relate to the project or to the accomplishment of the project. The CITY will also permit the above noted persons to audit the books, records and accounts pertaining to the project at any and all times, and the CITY will give its full cooperation to those persons or their authorized representatives, as applicable. The CITY will comply with all audit requirements set forth in the 2 CFR Part 200 requirements, or the most current version of those requirements under federal law. C. The CITY will retain all books, records, and other documents relative to this Agreement for a minimum of three (3) years after project termination, expiration of Federal interest, or close out, and the STATE, the Comptroller General of the United States, and the Secretary of the USDOT, or either of them or their respective authorized representatives, will have full access to, and right to examine any of said materials at all reasonable times during said period. D. Any user fee or charge to the public for access to any property or services provided through the funds made available under this agreement, if not prohibited by a Federal, State or local law, must be applied for the maintenance and long-term upkeep of the project authorized by this agreement. Page 142 of 661 5 E. An audit report must be filed with the Department of Examiners of Public Accounts, upon receipt by the CITY, for any audit performed on this project in accordance with Act No. 94-414. PART SIX (6): MISCELLANEOUS PROVISIONS A. By entering into this agreement, the CITY is not an agent of the STATE, its officers, employees, agents or assigns. The CITY is an independent entity from the STATE and nothing in this agreement creates an agency relationship between the parties. B. It is agreed that the terms and commitments contained in this agreement shall not be constituted as a debt of the State of Alabama in violation of Article 11, Section 213 of the Constitution of Alabama, 1901, as amended by Amendment 26. It is further agreed that if any provision of this agreement shall contravene any statute or Constitutional provision or amendment, either now in effect or which may, during the course of this agreement, be enacted, then the conflicting provision in this agreement shall be deemed null and void. C. By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate Federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom. D. No member, officer, or employee of the CITY during their tenure of employment, and for one year thereafter shall have any interest, direct or indirect, in this Agreement or the proceeds, profits, or benefits therefrom. E. The terms of this Agreement may be modified by revision of this Agreement duly executed by the parties hereto. F. This agreement may be terminated by either party upon the delivery of a thirty (30) day notice of termination. G. Nothing shall be construed under the terms of this Agreement that shall cause any conflict with Section 23-1-63, Code of Alabama, 1975. H. Exhibits A, E, H, M, and N are hereby attached to and made a part of this Agreement. Page 143 of 661 6 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by those officers, officials and persons duly authorized to execute same, and the Agreement is deemed to be dated and to be effective on the date hereinafter stated as the dat e of its approval by the Governor of Alabama. City of Fairhope, Alabama ATTEST: By: _______________________________ By: ___________________________________ As Mayor (Signature) Clerk (Signature) _______________________________ ______________________________ Print Name of Mayor Print Name of Clerk (AFFIX SEAL) This contract has been legally reviewed and approved as to form. By: _____________________________ Legal Counsel for Alabama Department of Transportation RECOMMENDED FOR APPROVAL: ______________________________ __________________________________ Matthew J. Ericksen, P.E. Bradley B. Lindsey, P.E. Southwest Region Engineer State Local Transportation Engineer ______________________________ Edward N. Austin, P. E. Chief Engineer STATE OF ALABAMA, ACTING BY AND THROUGH THE ALABAMA DEPARTMENT OF TRANSPORTATION __________________________________________________ John R. Cooper, Transportation Director THE WITHIN AND FOREGOING AGREEMENT IS HEREBY EXECUTED AND SIGNED BY THE GOVERNOR ON THIS ______DAY OF ________________, 20______. ______________________________ KAY IVEY GOVERNOR, STATE OF ALABAMA Page 144 of 661 7 RESOLUTION NUMBER________________________ BE IT RESOLVED, by the City of Fairhope as follows: That the City enter into an agreement with the State of Alabama, acting by and through the Alabama Department of Transportation relating to a project for: Intersection improvements to include installation of traffic signals and equipment on SR-181 and Threshing Blvd.; Project# ST-002-999-015; CPMS Ref# 100081388. Which agreement is before this Council, and that the agreement be executed in the name of the City, by the Mayor for and on its behalf and that it be attested by the City Clerk and the official seal of the City be affixed thereto. BE IT FURTHER RESOLVED, that upon the completion of the execution of the agreement by all parties, that a copy of such agreement be kept on file by the City. I, the undersigned qualified and acting Clerk of the City of Fairhope, Alabama, do hereby certify that the above and foregoing is a true copy of a resolution lawfully passed and adopted by the City named therein, at a regular meeting of such Council held on the __________day of _________________, 20____ , and that such resolution is on file in the City Clerk’s Office. ATTESTED: _________________________________ ___________________________________ City Clerk Mayor _______day of ______________________, 20_______, and that such resolution is of record in the Minute Book of the City. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City on this_________day of ____________________, 20_______ . ____________________________ City Clerk (AFFIX SEAL) Page 145 of 661 8 STD CONTRACT EXHIBITS REV. 1/1/26 EXHIBIT A PARTICIPATION BY DISADVANTAGED BUSINESS ENTERPRISES IN FEDERAL- AID PROGRAM Policy. It is the policy of the U.S. Department of Transportation that Disadvantaged Business Enterprises (DBE) as defined in 49 CFR Part 26 shall have the opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this AGREEMENT. Consequently, the DBE requirements of 49 CFR Part 26 apply to this AGREEMENT. DBE Obligation. The recipient of funds under the terms of this AGREEMENT agrees to ensure that Disadvantaged Business Enterprises as defined in 49 CFR Part 26 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. The recipient shall take all necessary and reasonable steps in accordance with 49 CFR Part 26 to see that Disadvantaged Business Enterprises have the opportunity to compete for and perform contracts and shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of U.S. Department of Transportation assisted contracts. Failure of the recipient of funds under the terms of this AGREEMENT, or failure of its subcontractor (if a subcontractor is authorized) to carry out the DBE requirements of this AGREEMENT shall constitute a breach of contract, and may result in termination of the contract by the STATE, or such other remedy may be undertaken by the STATE as it deems appropriate. Page 146 of 661 9 STD CONTRACT EXHIBITS REV. 1/9/26 EXHIBIT E TERMINATION OR ABANDONMENT a. The STATE has the right to abandon the work or to amend its project at any time, and such action on its part shall in no event be deemed a breach of contract. b. The STATE has the right to terminate this AGREEMENT at its sole discretion without cause and make settlement with the CITY upon an equitable basis. The value of the work performed by the CITY prior to the termination of this AGREEMENT shall be determined. In determining the value of the work performed, the STATE shall consider the following: 1. The ratio of the amount of work performed by the CITY prior to the termination of the AGREEMENT to the total amount of work contemplated by this AGREEMENT less any payments previously made. 2. The amount of the expense to which the CITY is put in performing the work to be terminated in proportion to the amount of expense to which the CITY would have been put had he been allowed to complete the total work contemplated by the AGREEMENT, less any payments previously made. In determining the value of the work performed by the CITY prior to the termination, no consideration will be given to profit, which the CITY might have made on the uncompleted portion of the work. If the termination is brought about as a result of unsatisfactory performance on the part of the CITY, the value of the work performed by the CITY prior to termination shall be fixed solely on the ratio of the amount of such work to the total amount of work contemplated by this AGREEMENT. CONTROVERSY In any controversy concerning contract terms, or on a question of fact in connection with the work covered by this project, including compensation for such work, the decision of the Transportation Director regarding the matter in issue or dispute shall be final and conclusive of all parties. CONTRACT BINDING ON SUCCESSORS AND ASSIGNS a. This contract shall be binding upon the successors and assigns of the respective parties hereto. b. Should the AGREEMENT be terminated due to default by CITY, such termination shall be in accordance with applicable Federal Acquisition Regulations. Page 147 of 661 10 STD CONTRACT EXHIBITS REV. 1/1/26 EXHIBIT H Page 1 EQUAL RIGHTS PROVISIONS During the performance of this contract, the CITY for itself, its assignees and successors in interest agrees as follows: a. Compliance with Regulations The CITY will comply with the Regulations of the Department of Transportation relative to nondiscrimination in federally-assigned programs of the Department of Transportation (Title 49, Code of Federal Regulations, Part 21, as amended by 23 CFR 710-405(b), hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Pertinent Non-Discrimination Authorities : • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 USC § 4 71, Section 47123 ), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131- 12189) as implemented by Department of Transportation regulations at 49 C.P.R. parts 37 and 38; Page 148 of 661 11 STD CONTRACT EXHIBITS REV. 1/1/26 EXHIBIT H Page 2 • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U .S.C. 1681 et seq). b. Nondiscrimination In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, Section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49 U.S.C. § 5332, the CITY agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. The CITY will not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices where the contract covers a program set forth in Appendix B of the Regulations. The CITY will comply with all provisions of Executive Order 11246 of September 24, 1965 as amended by Executive Order 11375, and of the rules, regulations (41 CFR, Part 60) and relevant orders of the Secretary of Labor. c. Solicitations In all solicitations either by competitive bidding or negotiation made by the CITY for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor, supplier or lessor shall be notified by the CITY of the CITY'S obligation under this contract and the Regulations relative to nondiscrimination on the ground of race, color, religion, sex or national origin. d. Information and Reports The CITY will provide all information and reports required by the Regulations, or orders and instructions issued pursuant thereto, and will permit access to its books, Page 149 of 661 12 STD CONTRACT EXHIBITS REV. 1/1/26 EXHIBIT H Page 3 records, accounts, other sources of information and its facilities as may be determined by the STATE or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a CITY is in the exclusive possession of another who fails or refuses to furnish this information, the CITY shall so certify to the STATE, or the Federal Highway Administration as appropriate, and shall set forth what efforts it has made to obtain the information. e. Sanctions for Noncompliance In the event of the CITY'S noncompliance with the nondiscrimination provisions provided for herein, the STATE shall impose such contract sanctions as it may determine to be appropriate, including but not limited to, 1. withholding of payments to the CITY under contract until the CITY complies, and/or 2. cancellation, termination or suspension of the contract, in whole or in part. f. Incorporation of Provisions The CITY will include the foregoing provisions a. through f. in every subcontract, including procurements of materials and leases of equipment, unless excepted by the Regulations, orders or instructions issued pursuant thereto. The CITY will take such action with respect to any subcontract, procurement, or lease as the STATE may direct as a means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event a CITY becomes involved in, or is threatened with, litigation with subcontractors, suppliers, or lessor as a result of such direction, the CITY may request the STATE to enter into such litigation to protect the interest of the STATE. g. Equal Employment Opportunity – The following equal employment opportunity requirements apply to the underlying contract: 1. Race, Color, Creed, National Origin, Sex – In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal Transit laws at 49 U.S.C. § 5332, the CITY agrees to comply with all applicable equal employment requirements of U.S. Department of Labor (U.S. DOL) regulations, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor,” 41 C.F.R. Parts 60 et seq., and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. Page 150 of 661 13 STD CONTRACT EXHIBITS REV. 1/1/26 EXHIBIT H Page 4 The CITY agrees to ensure that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the CITY agrees to comply with any implementing requirements FTA may issue. 2. Age – In accordance with Section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § 623 and Federal transit law at 49 U.S.C. § 5332, the CITY agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the CITY agrees to comply with any implementing requirements FTA may issue. 3. Disabilities – In accordance with Section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112, the CITY agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, “Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act,” 29 C.F.R. Part 1630, pertaining to employment of persons with disabilities. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. COST PRINCIPLES The STATE'S cost principles for use in determining the allowability of any item of cost, both direct and indirect, in this AGREEMENT, shall be the applicable provisions of Volume I, Federal Acquisition Regulations, Parts 30 and 31. The CITY shall maintain costs and supporting documentation in accordance with the Federal Acquisition Regulations, Parts 30 and 31 and other Regulations referenced with these Parts where applicable. The CITY shall gain an understanding of these documents and regulations. The applicable provisions of the above referenced regulations documents are hereby incorporated by reference herein as if fully set forth. EXECUTORY CLAUSE AND NON-MERIT SYSTEM STATUS a. The CITY specifically agrees that this AGREEMENT shall be deemed executory only to the extent of moneys available, and no liability shall be incurred by the STATE beyond the moneys available for this purpose. Page 151 of 661 14 STD CONTRACT EXHIBITS REV. 1/1/26 EXHIBIT H Page 5 b. The CITY, in accordance with the status of CITY as an independent contractor, covenants and agrees that the conduct of CITY will be consistent with such status, that CITY will neither hold CITY out as, or claim to be, an officer or employee of the STATE by reason hereof, and that CITY will not, by reason hereof, make any claim, demand or application to or for any right or privilege applicable to an officer or employee of the STATE under the merit system or any other law of Alabama, including but not limited to workmen's compensation coverage, or retirement membership or credit or any Federal employment law. This paragraph also applies in like manner to the employees of CITY. CITYS’ CERTIFICATIONS The CITY by acceptance of this contract certifies that the rates or composition of cost noted in Article IV - PAYMENTS are based on the current actual hourly rates paid to employees, estimated non-salary direct cost based on historical prices, the latest available audited indirect cost rate, and estimated cost of reimbursements to employees for travel (mileage, per diem, and meal allowance) based on the current policy of the CITY. The CITY agrees that mileage reimbursements for use of company vehicles is based on the lesser of the approved rate allowed by the General Services Administration of the United States Government or the reimbursement policies of the CITY at the time of execution of the AGREEMENT. The CITY agrees that no mileage reimbursement will be allowed for the purpose of commuting to and from work or for personal use of a vehicle. The CITY agrees that the per diem rate will be limited to the rate allowed by the STATE at the time of execution of the AGREEMENT. The CITY agrees that a meal allowance shall be limited to CITY employees while in travel status only and only when used in lieu of a per diem rate. The CITY shall submit detailed certified labor rates as requested, and in a timely manner, to the External Audits Section of the Finance and Audits Bureau of The Alabama Department of Transportation. The CITY agrees that material differences between rates submitted with a proposal and rates provided as certified for the same proposal are subject to adjustment and reimbursement. Page 152 of 661 15 STD CONTRACT EXHIBITS REV. 1/1/26 EXHIBIT M CERTIFICATION FOR FEDERAL-AID CONTRACTS: LOBBYING This certification is applicable to the instrument to which it is attached whether attached directly or indirectly with other attachments to such instrument. The prospective participant/recipient, by causing the signing of and the submission of this Federal contract, grant, loan, cooperative AGREEMENT, or other instrument as might be applicable under Section 1352, Title 31, U. S. Code, and the person signing same for and on behalf of the prospective participant/recipient each respectively certify that to the best of the knowledge and belief of the prospective participant or recipient and of the person signing for and on behalf of the prospective participant/recipient, that: a. No Federal appropriated funds have been paid or will be paid, by or on behalf of the prospective participant/recipient or the person signing on behalf of the prospective participant/recipient as mentioned above, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, or other instrument as might be applicable under Section 1352, Title 31, U. S. Code, the prospective participant/recipient shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant/recipient also agrees by submitting this Federal contract, grant, loan, cooperative agreement or other instrument as might be applicable under Section 1352, Title 31, U.S. Code, that the prospective participant/recipient shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Page 153 of 661 16 STD CONTRACT EXHIBITS REV. 1/1/26 EXHIBIT N NON-APPROPRIATION AND PRORATION When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be cancelled, and, to the extent permissible by law, the CITY shall be reimbursed for the reasonable value of any non- recurring costs incurred but not amortized in the price of the supplies or services delivered under the contract. To the extent permissible by law, this cost of cancellation may be paid from any appropriations available for that purpose. In the event that proration of appropriated funds from which the State is to pay the CITY is declared by the Governor pursuant to Section 41-4-90 of the Code of Alabama, the CITY shall have the option, in addition to the other remedies of the contract, of renegotiating the contract to extend or change payment terms or amounts, or terminating the contract. In all circumstances, it is agreed that the terms and commitments of this contract shall not constitute a debt of the State of Alabama in violation of Section 213 of the Constitution of Alabama, as amended. NO CONFLICT WITH APPLICABLE LAW If any provision of this AGREEMENT shall contravene any statute or Constitutional provision of amendment, either now in effect or which may, during the course of this AGREEMENT, be enacted, then the conflicting provision in the AGREEMENT shall be deemed null and void. ALTERNATIVE DISPUTE RESOLUTION In the event of any dispute between the parties, senior officials of both parties shall meet and engage in a good faith attempt to resolve the dispute. Should that effort fail and the dispute involves the payment of money, a party’s sole remedy is the filing of a claim with the Board of Adjustment of the State of Alabama. For any and all other disputes arising under the terms of this AGREEMENT which are not resolved by negotiation, the parties agree to utilize appropriate forms of non -binding alternative dispute resolution including, but not limited to, mediation. Such dispute resolution shall occur in Montgomery, Alabama utilizing where appropriate, mediators selected from the roster of mediators maintained by the Center For Dispute Resolution of the Alabama State Bar. NO GOVERNMENT OBLIGATION TO THIRD PARTY CONTRACTORS The STATE and CITY acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations of or liabilities to the STATE, CITY, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. The CITY agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided to FHWA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. Page 154 of 661 17 STATE OF ALABAMA DEPARTMENT OF TRANSPORTATION GUIDELINES FOR OPERATION SUBJECT: PROCEDURES FOR PROCESSING STATE AND INDUSTRIAL ACCESS FUNDED COUNTY AND CITY PROJECTS No work can be performed and no contracts can be let prior to having a fully executed project agreement, submittal of project plans to Region and notification from the Region that advertisement for bids can be made, or, in the case of force account projects, work can begin. A project agreement will be prepared and furnished to the County/City upon receipt of grant award letter signed by the Director or Governor. The Region will prepare and submit a F-7A Budget Allotment request upon receipt of a project funding agreement at the time it is submitted to the County/City for their execution. The County/City will submit plans prepared and signed by a registered professional engineer showing work to be performed. Plans must match the project agreement description. It is not necessary for the Region to perform an in-depth review of plans. The County/City will submit a certification signed by a Registered Professional Engineer stating that the plans have been prepared so that all items included in the plans meet ALDOT specifications. The County/City will include a letter certifying that the County/City owns all right-of-way on which the project is to be constructed. Upon receipt of the executed agreement, the executed F-7A, final plans from the County/City, and right-of-way certification, the Region may notify the County/City to proceed with advertising the project for letting or proceed with work in the case of a force account project. In the case where a County/City is using an inplace annual bid, the County/City will furnish the Region a copy of their bid and this bid price will be used for reimbursement. 1-20 Rev. 10/2017 Page 155 of 661 18 Where the County/City is letting a contract locally, the County/City will furnish to the Region the three lowest bids with their recommendation for award. The Region will review the bids, and, if in order, advise the County/City to proceed with award of th e contract to the lowest responsible bidder. The County’s/City’s estimate for reimbursement will be based on the bid prices concurred in by the State and supported with documentation that the contractor has been paid for work performed (copy of cancelled c heck). A certification will be submitted with County/City final estimate stating that the project was constructed in accordance with final plans submitted to the State and with the specifications, supplemental specifications, and special provisions which were sho wn on the plans or with the State’s latest specifications which were applicable at the time of plan approval. The County/City will notify the Region when the project is complete and the Region will perform a final ride-through to determine whether the project was completed in substantial compliance with original final plans. Final acceptance will be made by the Region with a copy of the letter furnished to the Bureau of Local Transportation. All required test reports, weight tickets, material receipts and other project documentation required by the specifications, applicable supplemental specifications, and special provisions will be retained by the County/City for a period of three (3) years following receipt of final payment and made available for audit by the State upon request. If an audit is performed and proper documentation is not available to verify quantities and compliance with specifications, the County/City will refund the project c ost to the State or do whatever is necessary to correct the project at their cost. All County/City Industrial Access or State funded projects let to contract by the State will follow normal project procedures and comply with all current plan processing requirements. Page 156 of 661 RESOLUTION NO. 4462-22 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council hereby approves and authorizes Mayor Sherry Sullivan to execute a Memorandum of Understanding between the State of Alabama , acting by and through the Alabama Department of Transportation , 68V Harvest Green East , LLC , and the City of Fairhope regarding a traffic signal and certain roadway improvements to be installed and completed as set forth in the MOU. ADOPTED ON THIS 23RD DAY OF MAY, 2022 Attest: ~~ City Clerk Page 157 of 661 Page 158 of 661 Page 159 of 661 Page 160 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-489 FROM: Nicole Love, Grants Coordinator SUBJECT: Resolution — That the Fairhope City Council adopts the Fairhope Safe Streets for All Safety Action Plan and commits to making progress toward a long-term goal of zero traffic deaths and serious injuries, with an interim goal of maintaining the current fatal and serious crash rate trend, which equates to an approximate 50% rate reduction by year 2035. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: US DOT Safe Streets for All LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 161 of 661 Page 162 of 661 RESOLUTION NO. ________ [1] That Fairhope City Council adopts the Fairhope Safe Streets for All Safety Action Plan and commits to making progress toward a long-term goal of zero traffic deaths and serious injuries, with an interim goal of maintaining the current fatal and serious crash rate trend, which equates to an approximate 50% rate reduction by year 2035. ADOPTED ON THIS 26TH DAY OF JANUARY, 2026 Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 163 of 661 OCTOBER 2025 Fairhope Safe Streets and Roads for All Page 164 of 661 i Letter from the Mayor Dear Residents of Fairhope, Improving roadway safety has always been a priority of the City of Fairhope. In recent years, we have undertaken numerous projects to accommodate the growing number of vehicles and vulnerable road users that travel in and through our City. To continue the ongoing effort to promote traffic safety, the leaders of the City of Fairhope are proud to support this effort toward making our roadways safer for all who travel them. Between 2019 and 2023, our City experienced 1,856 reported roadway crashes, of which 23 crashes led to deaths or serious injuries. These events are tragedies for the victims, their families, and our community. The impacts are profound and devastating. Fatalities and serious injuries due to traffic crashes are preventable, and the City of Fairhope is committed to significantly reducing and ultimately eliminating these occurrences. This Comprehensive Safety Action Plan is a crucial first step toward making this commitment a reality. As a data-driven and actionable document, this Safety Action Plan lays the groundwork for projects and strategies that can make a tangible difference on our roadways. Access to safer roadways should not be reserved only for a select few; rather, the entire population of the City of Fairhope should be able to travel safely, regardless of their capabilities, income level, where they live, their race, or their age. The City of Fairhope cannot achieve its goals without the support and participation of the people in our communities and our partner agencies. Every person has a role to play and a responsibility to help make our roads safer. Together, we can accomplish a great deal. Our intent is that this Safety Action Plan will provide a roadmap of the steps that the City of Fairhope will take toward improving safety on its roadways. Drawing from an in-depth analysis of traffic and crash data, along with valuable input from our citizens during the research phase, this plan outlines specific actionable steps and progress markers designed to enhance traffic safety in our City. The work has only just begun, but having a solid plan is the foundation for achieving our goals and eliminating these preventable tragedies from our roadways. Thank you for your support and commitment to improving roadway safety and the quality of life in the City of Fairhope, Alabama. Sincerely, Sherry Sullivan Mayor of the City of Fairhope Page 165 of 661 ii Special Thanks We extend our sincere appreciation and gratitude to the residents of Fairhope, the City staA, advocacy groups, stakeholders, and the public who assisted in the public surveys, meetings, and the entire planning process. The critical input guided the development of the Safety Action Plan (SAP) and in turn will have a positive impact on the City. City of Fairhope Sherry Sullivan – Mayor of Fairhope Nicole Love – Grants Coordinator Michelle Melton – City Planner John Thomas – Assistant Public Works Director Chris Ambron – GIS Supervisor Chief Stephanie Hollinghead – Police Department David Thomas – Fire Department Brad Jernigan – EMS (MedStar) Lisa Marie Atchley – Parks & Recreation Paige Crawford – Communications Beth Ann GiAord – Communications Richard Johnson – City Engineer Bryan Flowers – Parking Authority Gayle Fogarty – Mayor’s OAice Cathy Hudson – Fairhope West Elementary Brandy Waters – Fairhope High School Sara Wade – Fairhope High School Molly Walker Spain – Fairhope High School Anna Miller – Environmental Advisory Board Amy Paulson – Environmental Advisory Board Morgan Russell – Pedestrian and Bicycle Committee Katie Bolton – Pedestrian and Bicycle Committee Eastern Shore Chamber of Commerce Casey Williams – President & Executive Director Eastern Shore MPO Sarah Hart Sislak – MPO Coordinator Alabama Department of Transportation Jeremy Borden – Southwest Region Safety Engineer Vince Beebe – Assistant Pre-Construction Engineer Baldwin County Loren Lucas – BRATS Sandra Tormoen – Baldwin County Trailblazers Nancy Johnson – Baldwin County Trailblazers Page 166 of 661 iii Contents Executive Summary ............................................................................................................................................ 2 Introduction ....................................................................................................................................................... 9 Safety Analysis ................................................................................................................................................. 17 Demographics Considerations .......................................................................................................................... 37 Engagement & Collaboration............................................................................................................................. 43 Countermeasures and Strategies ...................................................................................................................... 61 Policy & Process Changes ................................................................................................................................. 72 Project Selection and Prioritization .................................................................................................................... 79 Progress & Transparency ................................................................................................................................... 87 Page 167 of 661 iv Figures Figure 1: Alignment with SS4A ............................................................................................................................. 9 Figure 2: Fairhope Fatal & Serious Injury Crash Rate Trend .................................................................................. 10 Figure 3: Elements of the Safe Systems Approach (Source: USDOT) .................................................................... 11 Figure 4: Traditional Approach vs Safe Systems Approach .................................................................................. 11 Figure 5: City of Fairhope Regional Surroundings ................................................................................................ 12 Figure 6: City of Fairhope Local Surroundings .................................................................................................... 12 Figure 7: Fairhope Roadway Network ................................................................................................................. 14 Figure 8: City of Fairhope Schools ..................................................................................................................... 15 Figure 9: Crashes in Fairhope by KABCO Scale ................................................................................................... 18 Figure 10: Population Growth, City of Fairhope ................................................................................................... 20 Figure 11: Fatal Crash Rates in Fairhope ............................................................................................................ 21 Figure 12: Serious Injury Crash Rates in Fairhope ............................................................................................... 21 Figure 13: VRU Crash Rates in Fairhope ............................................................................................................. 22 Figure 14: Fatal and Serious Injury Crash Rates in Fairhope ................................................................................ 22 Figure 15: Fatal & Serious Injury Crashes with Overall Crash Density ................................................................... 23 Figure 16: Crashes Involving Vulnerable Road Users (2019-2023) ........................................................................ 27 Figure 17: City of Fairhope Sidewalks and Multi-Use Paths ................................................................................. 28 Figure 18: City of Fairhope Updated ADA Compliance ........................................................................................ 30 Figure 19: Low-Speed Vehicle in Non-Dedicated Space (Source: Google) ............................................................ 31 Figure 20: City of Fairhope High Injury Network .................................................................................................. 34 Figure 21: High Injury Network Crash Coverage .................................................................................................. 35 Figure 22: Historically Disadvantaged Communities .......................................................................................... 38 Figure 23: City of Fairhope Local Susceptibility Score ......................................................................................... 40 Figure 24: Engagement and Collaboration Schedule .......................................................................................... 43 Figure 25: Fairhope Steering Committee Meeting ............................................................................................... 44 Figure 26: City of Fairhope SAP Website ............................................................................................................. 45 Figure 27: State of the City Exposition ................................................................................................................ 45 Figure 28: Fairhope Arts & Crafts Festival Booth ................................................................................................. 46 Figure 29: Fairhope SAP Facebook Post ............................................................................................................. 46 Figure 30: Fairhope SAP-Branded Cup ............................................................................................................... 47 Figure 31: General Public Comments from Survey ............................................................................................. 48 Figure 32: Results from Interactive Map ............................................................................................................. 49 Figure 33: Specific Issues from Public Comments .............................................................................................. 50 Figure 34: Areas of Improvement from Survey .................................................................................................... 51 Figure 35: Engagement and Collaboration Summary .......................................................................................... 51 Figure 36: Concentration of Location-Specific Public Comments ....................................................................... 57 Figure 37: Crash Density vs Public Comments ................................................................................................... 58 Figure 38: Project Prioritization Weighting .......................................................................................................... 80 Figure 39: HIN Segment Prioritization Scores ..................................................................................................... 81 Figure 40: Fairhope SAP Website ....................................................................................................................... 88 Page 168 of 661 v Tables Table 1: Crashes in Fairhope by Contributing Factors – Statewide Comparison ................................................... 19 Table 2: Crashes in Fairhope by Contributing Factors – Statewide Urban Area Comparison .................................. 19 Table 3: Crashes in Fairhope by Severity ............................................................................................................ 20 Table 4: Crashes in Fairhope by Type ................................................................................................................. 24 Table 5: Crashes in Fairhope by Lighting Condition ............................................................................................. 25 Table 6: Crashes in Fairhope by Road Surface Condition .................................................................................... 25 Table 7: High Crash Segments ........................................................................................................................... 26 Table 8: High Crash Intersections ...................................................................................................................... 26 Table 9: City of Fairhope Toolkit ......................................................................................................................... 62 Table 10: Distracted/Drowsy Drivers Countermeasures ...................................................................................... 63 Table 11: Impaired Drivers Countermeasures..................................................................................................... 64 Table 12: Older Drivers Countermeasures.......................................................................................................... 65 Table 13: Younger Drivers Countermeasures ...................................................................................................... 66 Table 14: VRU Countermeasures ....................................................................................................................... 67 Table 15: Existing Plans Summary ...................................................................................................................... 72 Table 16: Alignment of Safety Roadmap with Existing Plans ................................................................................ 74 Table 17: Recommended Policy and Process Changes ....................................................................................... 75 Table 18: High Injury Network Prioritization ........................................................................................................ 80 Appendices Appendix A: Signed Resolution Appendix B: Project Prioritization Appendix C: Project Fact Sheets Page 169 of 661 vi Abbreviations SS4A – Safe Streets and Roads for All SAP – Safety Action Plan FHWA – Federal Highway Administration USDOT – United States Department of Transportation ALDOT – Alabama Department of Transportation COF – City of Fairhope SHSP – Strategic Highway Safety Plan AADT – Annual Average Daily Traffic TEV – Total Entering Vehicles VRU – Vulnerable Road User BIL – Bipartisan Infrastructure Law HIN – High Injury Network CBD – Central Business District LSV – Low-Speed Vehicle HCS – High-Crash Segment HCI – High Crash Intersection ACS – American Community Survey NCMV – No Collision with Motor Vehicle HOA – Homeowner's Association CMF – Crash Modification Factor ARIDE – Advanced Roadside Impaired Driving Enforcement NHTSA – National Highway Traffic Safety Administration HSM – Highway Safety Manual DDS – Department of Driver Services SFST – Standard Field Sobriety Testing PDO – Property Damage Only DRE – Drug Recognition Expert BAC – Blood-Alcohol Content BRATS – Baldwin Regional Area Transit System ADA – Americans with Disabilities Act ADAS – Advanced Driver Assistance System PHB – Pedestrian Hybrid Beacon LPI – Leading Pedestrian Interval RRFB – Rectangular Rapid Flashing Beacon DSDS – Dynamic Speed Display Signs TIS – Traffic Impact Study MIRE – Model Inventory of Roadway Elements FDE – Fundamental Data Elements MMUCC – Model Minimum Uniform Crash Criteria ANSI – American National Standards Institute FARS – Fatality Analysis Reporting System RPM – Raised Pavement Marker WSB – Walking School Bus TZD – Towards Zero Deaths Page 170 of 661 1 Executive Summary Cover page Page 171 of 661 2 Executive Summary The City of Fairhope’s Safety Action Plan (SAP) is a strategic initiative aimed at reducing and ultimately eliminating traffic fatalities and serious injuries on its roadways. The plan, strongly supported by Mayor Sherry Sullivan and City Council, emphasizes the importance of roadway safety and the commitment to addressing traffic-related tragedies. In the past, many efforts have focused on safety for higher volume roads and reactionary or “hot spot” analysis of high crash locations. However, there is a growing trend across the United States to focus on proactive safety improvements for local, lower volume roads that may have been missed in the past. The Alabama Department of Transportation (ALDOT) developed a Strategic Highway Safety Plan (SHSP) to provide technical assistance in prioritization and deployment of safety countermeasures within various jurisdictions throughout the state. The SAP concept is designed to build on the foundation estab lished by the SHSP. The SAP provides the basis for proactive implementation of safety countermeasures specific to individual roadways across Fairhope. This allows the City to leverage the road safety planning process to meet City-specific needs. What is an SAP? An SAP is a document that provides a basis for specific and systemic safety improvements along roadways within a jurisdiction. Rather than only addressing “hot spots,” the SAP also identifies systemic safety improvements along the roadway based on a risk factor analysis of the roadway. SAPs not only assist local practitioners in understanding the types of crashes occurring on local roadways, but they also define a locally focused plan for practitioners to make informed, prioritized safety decisions. Purpose of the SAP The SAP identifies a prioritized list of safety improvement projects that can be implemented within the City to address specific crash characteristics identified during the data collection portion of the project. The recommendations in this plan prioritize transportation enhancements that significantly reduce crashes, guided by the principles of the SHSP and informed by a thorough systemic data analysis tailored specifically for the City of Fairhope. The recommended improvements take into consideration constraints within the local network and incorporate feedback from City staff, advocacy groups, local stakeholders, and the general public. Leadership Commitment A Steering Committee was established to oversee the development, implementation, and monitoring of the SAP. This committee included representatives from various City departments, local agencies, and community organizations. The committee played a crucial role in guiding the project, reviewing goals and strategies, and ensuring effective communication and collaboration among all parties involved. Regular committee meetings and workshops facilitated the exchange of ideas and helped align the SAP with broader community goals and objectives. Page 172 of 661 3 Safety Analysis The SAP includes a detailed analysis of crash data, including crash volumes, crash rates, characteristics, and comparisons to the Alabama Strategic Highway Safety Plan (AL SHSP) contributing factors. Between 2019 and 2023, the City of Fairhope experienced 1,856 reported roadway crashes, of which 23 resulted in fatalities or serious injuries. The City also experienced 18 vulnerable road user (VRU) crashes within the study timeframe. Recognizing the active lifestyle of Fairhope residents, the safety and wellbeing of non-motorists were prioritized when selecting strategies for implementation. Key findings from the safety analysis include the prevalence of crashes involving distracted/drowsy drivers, impaired drivers, older drivers, younger drivers, and vulnerable road users (VRUs). Additionally, the data highlights patterns related to weather conditions and roadway surface characteristics. By pinpointing these factors, the SAP aims to develop targeted strategies to address the root causes of crashes and improve overall traffic safety. Fairhope Detailed Crash Heatmap Demographics Considerations The plan also analyzes demographic characteristics by identifying underserved communities and analyzing the impacts of proposed projects to inform project prioritization. A demographics index specific to the City of Fairhope was created using several individual characteristics, including PM2.5 (Particulate Matter that is 2.5 micrometers or less in diameter) in the Air, DOT Travel Barriers, Unemployment, Proximity to Hazardous Waste Sites, Individuals below 200% Federal Poverty Line, Housing Cost-Burdened Occupied Housing, Single-Parent Households with Children under 18, and Persons Aged 65 and Older. Analyzing Fairhope's demographic characteristics enables targeted attention and resource allocation to specific areas with historically persistent underinvestment. Fairhope Demographics Characteristics Page 173 of 661 4 Engagement & Collaboration Extensive public outreach and engagement were conducted, including surveys, community events, and a dedicated project website. The engagement process involved a variety of activities such as pop -up events, email blasts, and stakeholder group sessions. This inclusive approach ensured that the voices of residents, stakeholders, and advocacy groups were heard and incorporated into the SAP. This collaborative effort was further advanced by social media campaigning, including weekly social media informative posts, news segments, and local radio announcements. Fairhope Arts & Crafts Festival Booth Feedback from this engagement highlighted key concerns and priorities of the public, which were instrumental in shaping the plan’s strategies and recommendations. The locations of public concern and comments were distributed throughout the City, providing valuable feedback from all areas to inform the development of recommended projects and countermeasures. The Engagement & Collaboration section further elaborates on the results of this outreach and includes an analysis comparing crash data with community feedback. This outreach data provides insight into near-miss locations or at-risk areas that may not show up in crash data. A large component of the SS4A program is to develop a plan for proactively preventing fatalities and serious injury crashes. The community engagement analysis detailed later in this SAP provides the framework for ensuring this component has been addressed. Social Media Survey Graphics Outreach Cards Policy and Process Changes Policy and process changes are also recommended to integrate transportation safety into existing City planning documents, policies, standards, and manuals. This includes recommended updates to City planning and zoning regulations to incorporate safety considerations, as well as establishing protocols for regular safety audits and assessments. The SAP emphasizes the importance of a holistic approach to traffic safety, recognizing that effective solutions require coordination across multiple sectors and disciplines. The City of Fairhope’s relevant transportation policies and documents were reviewed for areas where safety could be further prioritized. Additional transportation safety documents were identified for the City to create and adopt in the future. Page 174 of 661 5 High Injury Network The High Injury Network (HIN) was developed to identify the routes experiencing a disproportionate volume of crashes, with a specific emphasis on crashes involving a fatality, serious injury, or vulnerable road user. The development of the HIN allows for the proper allocation of effort and funds toward specific areas within the City that need it most. While a HIN typically includes the higher-volume, major thoroughfares of a study area, the methodology detailed in this SAP allows for minor streets and local roads to also be considered. Creating the HIN is a key step toward focusing resources in the right direction to develop projects that will help increase roadway safety within Fairhope. Fairhope High Injury Network • Greeno Road (US-98) • Fairhope Avenue • Section Street / Veterans Drive • Triangle Drive / AL-104 • Morphy Avenue • Bancroft Street • Twin Beech Road • Church Street • S Mobile Street (Scenic Highway 98) • Thompson Hall Road Page 175 of 661 6 Projects and Strategies The plan outlines various strategies and recommendations, including engineering countermeasures like traffic signal upgrades, roadway design changes, and pedestrian infrastructure improvements. These measures are designed to address specific safety issues identified in the crash data analysis. Additionally, driver-related countermeasures focus on education, enforcement, and emergency medical services. Educational campaigns aim to raise awareness about safe driving practices, while targeted enforcement programs seek to deter dangerous behaviors such as speeding and impaired driving. Enhancements to emergency medical services ensure timely and effective responses to traffic incidents. Examples of engineering countermeasures include: • Signal Backplates with Retroreflective Borders • Grooved Center/Edge Line Rumble Strips • High-Emphasis Crosswalks • Pedestrian Walk Signals & Detection • Curb Extensions • Wide Shoulders (2’ minimum) This SAP identifies key areas where countermeasures can be implemented based on their potential impact on safety, cost-effectiveness, and feasibility. Recommended projects include detailed, location-specific countermeasures, their estimated benefits, and expected readiness to be implemented within a reasonable time period. The proposed engineering recommendations can be found on detailed project fact sheets in Appendix C. Fairhope SAP Example Fact Sheet Page 176 of 661 7 Progress and Transparency The plan also outlines measures for ongoing monitoring and transparency, including annual reporting and public posting of the SAP. Crash reduction goals were established to track progress and assess the effectiveness of implemented projects and strategies. The City of Fairhope will report regularly on progress toward meeting these goals and implementing the recommended projects in order to ensure accountability and transparency. This reporting will be done through the use of the SAP website and online dashboard. Continued community engagement is encouraged throughout the monitoring phase to ensure that public input is always heard and incorporated. Fairhope Safety Dashboard Overall, the SAP is a crucial step toward making Fairhope's roadways safer for all. With strong leadership commitment, data driven analysis, and community engagement, the City of Fairhope is poised to achieve its eventual goal of zero traffic deaths and serious injuries. The plan's comprehensive approach, combining engineering, education, enforcement, and policy changes, provides a solid foundation for creating a safer and more equitable transportation system. By prioritizing safety and fostering collaboration among City leaders and stakeholders, Fairhope is taking proactive steps to protect its residents and enhance the quality of life in the community. Page 177 of 661 8 Introduction Cover Page Page 178 of 661 9 Introduction Alignment with SS4A The Bipartisan Infrastructure Law (BIL) established the Safe Streets and Roads for All (SS4A) discretionary program to fund regional, local, and Tribal initiatives through grants to prevent roadway deaths and serious injuries involving motorists, pedestrians, and cyclists. One of the initiatives funded by the SS4A program is the development of a Comprehensive Safety Action Plan, which includes all seven (7) required SS4A components shown in Figure 1. A Safety Action Plan (SAP) is a planning document that prioritizes safety improvements and justifies investment decisions. Having a formal plan will help the City of Fairhope communicate clearly with stakeholders and access funding opportunities under this program. Figure 1: Alignment with SS4A Document Organization The Fairhope SAP is organized into the following chapters: • Introduction: Presents the project background, goals, and purpose of the SAP. • Safety Analysis: Provides an overview of Citywide crash trends and describes the development of the High Injury Network (HIN) • Demographics Considerations: Identifying undeserved communities through data, analyzing population characteristics, and assessing impacts of proposed projects and strategies. • Engagement & Collaboration: Provides a summary of the City’s efforts to inform, consult, involve, collaborate with, and empower the public in the development of this plan. • Strategies: Describes potential engineering and driver-related countermeasures. • Policy & Process Changes: Includes an assessment of current policies, plans, and standards to identify opportunities for prioritizing transportation safety through adopting revised or new policies and guidelines. • Project Selection and Prioritization: Includes criteria for prioritizing projects and corridors, indicating where improvements should be implemented first. • Progress & Transparency: Includes a description of measures the City will take over time to ensure transparency with stakeholders, including annual reporting on progress toward reducing roadway fatalities and serious injuries, and posting the Action Plan online. Page 179 of 661 10 Purpose of the SAP The City of Fairhope Safety Action Plan (SAP) provides a framework for identifying and prioritizing safety improvements that can be implemented. The SAP recommendations aim to reduce fatal and suspected serious injury crashes, guided by the principles established in the Alabama Strategic Highway Safety Plan (AL SHSP) and the systemic data analysis conducted for the City of Fairhope. This report aligns with the components required to apply for SS4A Implementation Grant funding. As such, the SAP involves a community-informed and data-driven approach to roadway safety, with commitment from City leadership to reducing roadway fatalities and suspected serious injuries. Leadership Commitment & Goal Setting The City of Fairhope’s leadership commits to making progress toward a long-term goal of zero traffic deaths and serious injuries with an interim goal of maintaining their projected trend, which shows an expected reduction in fatal and serious injury crash rates (expressed in crashes per 10,000 residents). Under the projected trend, the fatal and serious injury crash rate is expected to decrease by roughly 50% over the next ten (10) years. Figure 2 illustrates the five-year rolling average of the fatal & serious injury crash rate for the years 2019 to 2023. Additional details regarding crash trends and reductions are included in the Crash Data Analysis section of this document. On XX/XX/XXX, the City of Fairhope adopted the goal of maintaining their current fatal and serious injury crash rate trend, which equates to an approximate 50% rate reduction by the year 2035. Figure 2: Fairhope Fatal & Serious Injury Crash Rate Trend 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Fa t a l & S e r i o u s I n j u r y C r a s h R a t e s Fatal & Serious Injury Crash Rate 5-Year Rolling Avg Projected Trend 0.919 Page 180 of 661 11 Safe System Approach The activities conducted during this study build upon the Federal Highway Administration (FHWA) Safe System Approach, the AL SHSP, City-specific data analysis findings, and community feedback. The Safe System Approach is the guiding paradigm of the USDOT regarding roadway safety (see Figure 3). It prioritizes the elimination of crashes that result in death or serious injury. This approach is a shift from the conventional safety approach in that it focuses on both human mistakes and human vulnerability and seeks to design a system with multiple layers of protection. See Figure 4 for a comparison between the traditional approach versus Safe System Approach. This Safety Action Plan will integrate the Safe System Approach by analyzing the transportation system holistically and proposing solutions and strategies across the spectrum of principles that make up the Safe System Approach. Those principles are as follows: • Deaths & Serious Injuries are Unacceptable • Humans Make Mistakes • Humans are Vulnerable • Responsibility is Shared • Safety is Proactive • Redundancy is Crucial Figure 3: Elements of the Safe Systems Approach (Source: USDOT) Traditional Approach Safe Systems Approach Traffic Deaths and Serious Injuries are INEVITABLE Traffic Deaths and Serious Injuries are PREVENTABLE IMPROVE human behavior INTEGRATE human error into approach INDIVIDUAL responsibility SHARED responsibility Prevent COLLISIONS Prevent FATAL AND SERIOUS INJURY CRASHES REACT based on crash history PROACTIVELY identify and address risks Saving lives is EXPENSIVE Saving lives is NOT EXPENSIVE Figure 4: Traditional Approach vs Safe Systems Approach vs Page 181 of 661 12 Study Area The City of Fairhope, located within Baldwin County, Alabama, encompasses approximately 14 square miles of land and is home to nearly 24,000 residents. Nestled along the eastern shore of Mobile Bay, Fairhope is a charming City known for its picturesque landscapes and vibrant community spirit. Originally founded in 1908, Fairhope boasts a rich history and a blended environment of southern hospitality and artistic flair. The City's scenic waterfront, lively downtown area, and various parks make it a haven for outdoor enthusiasts and nature lovers. Fairhope experiences a wealth of economic opportunities due to its geographic location, with the City of Mobile roughly 20 miles northwest and the coastal tourist areas of Gulf Shores, Orange Beach, and Pensacola all within an hour’s drive. Figure 5: City of Fairhope Regional Surroundings Figure 6: City of Fairhope Local Surroundings While there are no interstates that run through Fairhope, the City is surrounded by several major national thoroughfares. Interstate 10 (Los Angeles, CA to Jacksonville, FL) and Interstate 65 (Gary, IN to Mobile, AL) intersect just west of Fairhope in the City of Mobile, combining to carry approximately 125,000 daily vehicles. AL-59, Foley Beach Express, and Baldwin Beach Express are major thoroughfares in the area that transport a majority of the tourists that are headed to the Gulf Shores area. US-98 (Bude, MS to West Palm Beach, FL) is the largest roadway within the City of Fairhope, running through the geographical center of the City. Triangle Drive / AL-104 and AL-181 (CR-27) are both state routes that connect Fairhope to other areas of Baldwin County. S Mobile Street (Scenic Highway 98) follows the coast of Mobile Bay along the western side of Fairhope, providing a picturesque backdrop for walking, biking, and cruising. Page 182 of 661 13 History Fairhope, Alabama, was founded on November 15, 1894, by a group of populist reformers who were inspired by economist Henry George's Single Tax philosophy. These reformers aimed to create a utopian society free from private monopoly and economic inequality. They purchased land on the eastern shore of Mobile Bay and established the Fairhope Single Tax Colony, which attracted a diverse group of industrious and creative individuals. Officially incorporated in 1908, Fairhope quickly became known for its scenic b eauty and welcoming atmosphere. The City has become a popular resort destination, drawing visitors with its pleasant climate and small-town feel. Over the years, Fairhope has also become a haven for artists, writers, and craftsmen, contributing to its vibrant cultural scene. Land Uses & Attractions Fairhope offers a variety of land uses and attractions that cater to all types of residents and visitors. The City is known for its beautiful parks, coastal vibrance, and bustling downtown area. Residential areas feature a healthy combination of charming neighborhoods with historic homes mixed with modern developments. The downtown area is bustling with shops, restaurants, and galleries, making it a hub for tourism and local businesses. The Flying Creek Nature Preserve is the most recent example of the City being committed to preserving its natural beauty. This preserve offers roughly 72 acres of undeveloped environment within a unique forest and riparian ecosystem. Among the City's attractions are the Fairhope Municipal Pier, a popular spot for fishing, picnicking, and enjoying stunning views of Mobile Bay; Fairhope Avenue, the main shopping district lined with boutiques, cafes, and art galleries; Fairhope Museum of History, which showcases the City's history and cultural heritage; and the Eastern Shore Art Center, which hosts exhibitions and art classes, contributing to Fairhope's vibrant arts scene. Fairhope is also home to two college campuses, including the University of South Alabama Baldwin County Campus and Coastal Alabama Community College Fairhope Campus. Fairhope's blend of natural beauty, cultural attractions, and community-focused land use makes it a delightful place to explore and enjoy. Roadway Networks The City of Fairhope is primarily located around the intersection of Greeno Road (US-98) and Fairhope Avenue. Greeno Road (US-98) is the highest volume roadway in Fairhope, experiencing over 30,000 vehicles per day. Fairhope is located along the eastern shore of Mobile Bay, south of the City of Daphne and north of the area known as Point Clear. Other prominent roadways in Fairhope include state routes AL-104 and AL-181, and Section Street. The City is served by several major roadways, including Greeno Road (US-98), which runs through the heart of Fairhope and connects it to nearby cities like Daphne and Mobile. County Road 13 and County Road 32 are also important routes that facilitate movement within the City and to surrounding areas. The City and County have made significant investments in infrastructure improvements, such as widening and resurfacing projects on AL-181 and at the intersection of Greeno Road (US-98) at Twin Beech Road (County Road 44). Intersection improvements, including the construction of roundabouts, have been implemented to enhance traffic flow and safety. Additionally, Fairhope is committed to promoting pedestrian and bicycle-friendly environments, with dedicated paths and trails throughout the City. Public transportation options are available, including local bus services that connect Fairhope to other parts of Baldwin County. The City's proximity to Pensacola International Airport and Mobile Regional Airport provides convenient access to air travel for residents and visitors. Fairhope’s complete roadway network is highlighted in Figure 7. Page 183 of 661 14 Figure 7: Fairhope Roadway Network According to the City of Fairhope Municipal Code (1962, § 13-19), all vehicles moving east and west on Fairhope Avenue shall have the right-of-way over those moving north and south on all streets. In the same sense, municipal code (1962, § 13-20) states that all vehicles moving north and south on Section Street shall have the right -of-way over those moving east and west on all streets except Fairhope Avenue. The Central Business District (CBD) is bounded by the downtown streets of Oak Avenue (north), Morphy Avenue (south), Bancroft Street (east), and Church Street (west). All roadways within the CBD exhibit speed limits of 15 mph with a high presence of vulnerable road user (VRU) infrastructure. Low-Speed Vehicles (LSVs), which are allowed on City streets with a speed limit of 35 mph or lower, are most commonly found within this area, largely due to the shopping/retail presence and low speeds. Page 184 of 661 15 Schools The City of Fairhope’s schools, both public and private, are shown below in Figure 8. Fairhope’s public schools are a part of the Baldwin County School System, while the private schools are independent from school districts and systems. Creating a safe roadway network to surround these school areas is critical in ensuring the safety and well - being of students, parents, and teachers throughout their daily commutes and school activities. The City of Fairhope has expressed concern over the significant congestion caused by the routine dropping off and picking up at these locations. Supporting programs, such as Safe Routes to School and the Walking School Bus, promote safe and healthy transportation to and from the school areas, and can help alleviate traffic congestion along these routes. The following schools are located within the City of Fairhope. • Fairhope East Elementary • Fairhope West Elementary • Fairhope High School • Bayshore Christian School • Marietta Johnson School • St. James Episcopal School Figure 8: City of Fairhope Schools Page 185 of 661 16 Safety Analysis Cover Page Page 186 of 661 17 Safety Analysis The safety analysis for the Fairhope SS4A Action Plan examined City-wide historical trends to understand crash locations, severities, and contributing factors. This section summarizes data sources, safety emphasis areas, City- wide crash trends, transportation equity considerations, and the identification of the high injury network. The findings from this analysis informed the development of the engineering projects and strategies outlined in this plan. Data Gathering Historical crash data for the State of Alabama and the City of Fairhope were obtained from ALDOT’s AlaDATA Safety Portal for crashes reported from 2019 to 2023. These findings are intended to represent trends for the study area, and the absolute values may not match other statewide crash data reporting sources. The data was combin ed and cleaned at a high level to provide a more complete record of crashes within the City. This cleaning included filtering out duplicate crashes, erroneous crash information, and geographically inaccurate crash data. The analysis also incorporated roadway ownership information and additional roadway characteristics (such as functional classification and signal locations) provided by ALDOT. The State of Alabama utilizes the follow ing KABCO injury classification scale with individual code definitions: • (K) Fatal – Code 1 This code will be entered if a victim is pronounced dead at the scene or before the report is completed. If not, one of the other codes will apply. However, if a victim dies later as a result of the crash this code will need to be updated according to the following directions: o The Department of Public Safety uses a thirty (30) day counting period for traffic fatalities. If a person dies as a result of injuries received in a traffic crash within thirty days of the date of the crash, that victim is considered to be a traffic fatality, and the victim injury type must be updated to Code 1 ((K) Fatal) in this data item. • (A) Suspected Serious Injury – Code 2 This means that the victim must be carried or otherwise helped from the scene. If the victim needs no help, then either a Code 3 ((B) Suspected Minor Injury) or 4 ((C) Possible Injury) applies even though medical assistance may have been administered at the scene. • (B) Suspected Minor Injury – Code 3 If the victim has visible signs of injury, either in a physical or mental sense (e.g., had passed out), but is judged able to walk away from the scene without help, this code applies. The difference between this code and code 4 ((C) Possible Injury) is strictly in the external evidence of injury. • (C) Possible Injury – Code 4 If the victim complains of pain, but there are no visible signs of it, and he or she is able to walk away from the scene of the crash, then this code applies • (O) Property Damage Only – Code 5 There is no code for uninjured, in that uninjured occupants are not to be considered in the victim section. Page 187 of 661 18 KABCO Crash Severity The KABCO scale measures the injury severity for any person involved in the crash and is defined as K for fatal injury, A for suspected serious injury, B for suspected minor injury, C for possible injury, and O for property damage only (PDO). As shown in Figure 9, there were 1,856 reported crashes on roadways in the City of Fairhope from 2019 to 2023, of which 23 resulted in fatalities or serious injuries. Figure 9: Crashes in Fairhope by KABCO Scale 1,571 150 112 21 2 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 O C B A K Number of Crashes Se v e r i t y Page 188 of 661 19 Emphasis Areas ALDOT is required to develop a Strategic Highway Safety Plan (SHSP) under the FHWA’s direction to identify safety emphasis areas based on historical crash trends and severities. Crashes resulting in fatalities and suspected serious injuries were evaluated in the 2017-2021 AL SHSP to identify the top statewide safety emphasis areas. The analysis results help inform how transportation safety funding should be directed to reduce severe crashes statewide for all road users. Table 1 shows a comparison of the City of Fairhope’s fatal and serious injury crashes to statewide totals for crashes reported between 2019 and 2023, while Table 2 shows a comparison of Fairhope to other urbanized areas within the state. The U.S. Census Bureau defines an urbanized area as having at least 5,000 people or 2,000 housing units, both of which the City of Fairhope exhibits. The following tables are formatted to emulate the emphasis areas documented in the AL SHSP and intend to highlight how the emphasis areas in Fairhope compare to statewide trends. It should be noted that individual crash events may be associated with more than one emphasis area. For example, a roadway departure crash could have involved an impaired , younger driver. As such, the values in the columns may not add to equal the exact totals. The following tables display the contributing factors that were more prevalent in the City of Fairhope in gold, while the light-blue shaded cells show which contributing factors were less prevalent than statewide. Table 1: Crashes in Fairhope by Contributing Factors – Statewide Comparison Category Emphasis Areas City of Fairhope State of Alabama % Fatal & Serious Injury Crashes % Fatal & Serious Injury Crashes Behavioral Based Speeding/Aggressive 13.0% 14.4% Distracted/Drowsy 21.7% 13.2% Impaired 26.1% 11.7% Unrestrained 17.4% 26.2% Infrastructure Roadway Departure 13.0% 32.0% Intersection 65.2% 38.0% At-Risk Road Users Older 30.4% 10.6% Younger 17.4% 10.1% VRU 13.0% 7.7% Table 2: Crashes in Fairhope by Contributing Factors – Statewide Urbanized Area Comparison Category Emphasis Areas City of Fairhope Urbanized Areas - State of Alabama % Fatal & Serious Injury Crashes % Fatal & Serious Injury Crashes Behavioral Based Speeding/Aggressive 13.0% 10.0% Distracted/Drowsy 21.7% 9.8% Impaired 26.1% 9.5% Unrestrained 17.4% 18.8% Infrastructure Roadway Departure 13.0% 22.8% Intersection 65.2% 57.2% At-Risk Road Users Older 30.4% 10.9% Younger 17.4% 6.8% VRU 13.0% 11.6% Page 189 of 661 20 Crash Data Analysis Table 3 summarizes crashes by KABCO Scale severity and year occurring on all roadways within the City of Fairhope, which shows a gradual decrease in most crash severities. Table 3: Crashes in Fairhope by Severity Year Fatal Injury (K) Serious Injury (A) Minor Injury (B) Possible Injury (C) PDO (O) Total 2019 1 4 27 34 335 401 2020 1 4 18 22 269 314 2021 0 4 26 27 340 397 2022 0 7 19 34 309 269 2023 0 2 22 33 318 375 Total 2 21 112 150 1,571 1,856 Percentage of All Crashes 0.1% 1.1% 6.0% 8.1% 84.6% 100.0% For the purposes of this study, the data includes the total number of fatalities and serious injuries resulting from crashes within the analysis period. It's important to note that a single fatal crash can result in multiple fatalities, and similarly, a serious injury crash can lead to multiple serious injuries. For the purposes of this study, only the total number of vehicle crashes, regardless of injury type, will be used in the analysis. Population Growth Population data was collected through the United States Census Bureau’s online American Community Survey Data (ACS) portal. From 2010 to 2023, the City of Fairhope experienced approximately 52% growth, as shown in Figure 10. The City of Fairhope is proactively managing its growth by carefully planning and preparing for future expansion, particularly towards the eastern City limits. This approach may result in a moderated pace of population growth. Figure 10: Population Growth, City of Fairhope 12,000 14,000 16,000 18,000 20,000 22,000 24,000 26,000 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 20 1 3 20 1 4 20 1 5 20 1 6 20 1 7 20 1 8 20 1 9 20 2 0 20 2 1 20 2 2 20 2 3 20 2 4 Po p u l a t i o n Population (City of Fairhope)Projected Trend Page 190 of 661 21 Crash Rate Analysis Crash rates were calculated with respect to population growth in order to gain an adequate understanding of the direction of safety in Fairhope. It is typically expected that as population growth occurs, the volume of crashes will grow as well. However, this has fortunately not been the case for the City of Fairhope, as severe crash rates have been shown to be decreasing over recent years. Analyzing the proportional rate between population and crashes provides a more in-depth understanding of how roadway improvements have affected safety and transportation in the City. Using crash data from 2015-2023 allowed for the calculation of rolling averages for crash rates, reducing short-term fluctuations and further revealing the underlying trends of roadway safety within the City of Fairhope. Fatal Crash Rates As shown in Figure 11, the trend for fatal crash rates reveals that Fairhope is experiencing a dramatic decrease in the fatal crash rate along its roadways, showing a decrease of nearly 75% over the study period. Figure 11: Fatal Crash Rates in Fairhope Serious Injury Crash Rates As shown in Figure 12, the trend for serious injury crash rates reveals that Fairhope is experiencing a gradual decrease along its roadways, showing a decrease of nearly 27% over the study period. Figure 12: Serious Injury Crash Rates in Fairhope 0.0 0.1 0.2 0.3 0.4 0.5 0.6 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Fa t a l C r a s h R a t e s Fatal Crash Rate 5-Year Rolling Avg Projected Trend 0.0 0.5 1.0 1.5 2.0 2.5 3.0 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Se r i o u s I n j u r y C r a s h R a t e s Serious Injury Crash Rate 5-Year Rolling Avg Projected Trend Page 191 of 661 22 VRU Crash Rates As shown in Figure 13, the trend for VRU crash rates reveals that Fairhope is experiencing a gradual decrease of over 25% over the study period. Figure 13: VRU Crash Rates in Fairhope Eventual Goal of Zero A critical aspect of the SS4A program is the commitment to reducing fatal and serious injury crashes along roadways throughout the nation. While Fairhope exhibits a decreasing crash rate for fatal and serious injury crashes, it is important to remain aggressive in eliminating these severe crashes. As presented in the Leadership Commitment & Goal Setting section, the City of Fairhope is committed to a long-term goal of zero traffic deaths and serious injuries with an interim goal of maintaining their projected trend reduction in fatal and serious injury crash rates (expressed in crashes per 10,000 residents). Under the projected trend, the fatal and serious injury crash rate is expected to decrease by roughly 50% over the next ten (10) years. Figure 14: Fatal and Serious Injury Crash Rates in Fairhope 0.0 0.5 1.0 1.5 2.0 2.5 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 VR U C r a s h R a t e s VRU Crash Rate 5-Year Rolling Avg Projected Trend 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 Fa t a l & S e r i o u s I n j u r y C r a s h R a t e s Fatal & Serious Injury Crash Rate 5-Year Rolling Avg Projected Trend Page 192 of 661 23 Crash Density Crash density is defined as the total number of crashes per unit, commonly measured as crashes per mile or crashes per unit area. Figure 15 displays a total crash density map for Fairhope, highlighting locations where fatal, suspected serious injury, and vulnerable road user crashes occurred along the roadway network. The highest crash densities are typically observed at locations with higher traffic volumes, as this translates to more exposure and potential risk for all road users. As shown in the figure below, the highest crash density can be found at the intersections of Greeno Road (US-98) with Triangle Drive / AL-104, Fairhope Avenue, Morphy Avenue, and in the downtown area of Fairhope. A high majority of the fatal and suspected serious injury crashes can be found along the Greeno Road (US -98) corridor, likely due to higher speeds and the multitude of conflict points. Figure 15: Fatal & Serious Injury Crashes with Overall Crash Density Page 193 of 661 24 Crashes by Type Crash type is indicated on crash reports submitted by law enforcement agencies. Rear-End crashes were the most common within the City of Fairhope. These types of crashes often occur in congested traffic areas or when drivers are distracted. These types of crashes tend to be less severe because they often occur at lower speeds and at more forgiving crash angles. Angle crashes were the second most common crash type over the study period. These types of crashes tend to be more severe than many other crash types, as they typically occur at more acute angles and higher speeds. The entire range of crash types is listed below in Table 4. Table 4: Crashes in Fairhope by Type Type of Crash 2019 2020 2021 2022 2023 Total Angle 124 98 123 128 129 602 Head-On 7 5 65 3 8 29 No Collision w/ Motor Vehicle (NCMV) 24 22 30 15 16 107 Other 24 26 25 29 27 131 Rear-End 184 138 170 160 154 806 Sideswipe - Same 28 20 34 29 32 143 Sideswipe - Opposite 10 5 7 4 5 31 Unknown 0 0 2 1 4 7 Total 401 314 397 369 375 1,856 Compared to statewide data, Fairhope experienced a higher percentage of ‘angle’ and ‘rear-end’ crashes and a lower percentage of ‘no collision with motor vehicle (NCMV)’ crashes. This is largely due to the City of Fairhope exhibiting more urban characteristics than other areas within the state, resulting in more traffic congestion and driver conflicts. Compared to other urban areas within the state of Alabama, Fairhope experienced a higher percentage of ‘rear-end’ crashes, and a lower percentage of ‘NCMV’ and ‘sideswipe – same direction’ crashes. ‘Rear-end’ crashes can be mitigated by a number of countermeasures, including increasing traffic signal conspicuity (installing backplates with retroreflective borders), updating signal timing plans, and increasing pavement friction. These types of crashes are also commonly addressed with driver-related countermeasures, including targeted enforcement for distracted driving (cellphones and mobile devices), speeding, and impaired driving. Page 194 of 661 25 Crashes by Lighting Condition Street lighting often serves as a safety countermeasure against nighttime crashes, and it can be a streetscaping asset if it fits the context of the community and built environment. Lighting is a valuable asset to both drivers and non-motorists, allowing all parts of the travelled roadway to be visible, especially during adverse conditions. Inadequate lighting conditions can be improved through various treatments such as installing lighting structures and retroreflective striping and signage. Additionally, improvements aimed at mitigating sun glare can enhance driver awareness during sunrise and sunset, when the sun often shines directly into the driver's view at an uncomfortable angle. Engineering countermeasures that can help alleviate crashes caused by poor lighting conditions can be foun d in Appendix C, included on fact sheets of corridors that experience these types of crash conditions. The entire range of crashes by lighting condition is listed below in Table 5. Table 5: Crashes in Fairhope by Lighting Condition Lighting Condition 2019 2020 2021 2022 2023 Total Dark - Continuous Lighting 18 16 13 15 14 76 Dark - Roadway Not Lighted 9 6 9 11 1 36 Dark - Spot Lighting 42 28 27 27 17 141 Dawn 1 2 0 2 0 5 Daylight 319 257 334 304 321 1,535 Dusk 12 4 11 8 21 56 Unknown 0 1 3 2 1 7 Total 401 314 397 369 375 1,856 Crashes by Road Surface Condition The condition of the road surface affects how vehicles interact with the roadway and directly influences the frequency of crashes. Wet pavement can reduce tire traction and exacerbate the frequency and severity of vehicle crashes. Inadequate roadway surface conditions can be improved through various pavement friction applications and treatments, as well as upgrading striping and signage to be more visible during adverse conditions. Engineering countermeasures that can alleviate crashes caused by poor roadway surface conditions can be found in Appendix C, included on fact sheets of corridors that experience these types of crash conditions. The entire range of crashes by roadway surface condition is listed below in Table 6. Table 6: Crashes in Fairhope by Road Surface Condition Surface Condition 2019 2020 2021 2022 2023 Total Dry 336 251 325 315 335 1,562 Wet 58 53 63 45 33 252 Unknown 7 10 9 9 7 42 Total 401 314 397 369 375 1,856 Page 195 of 661 26 High Crash Locations The total number of crashes at a location does not tell the whole story, as areas with higher traffic volume are more likely to experience a greater frequency of crashes. Furthermore, locations with high traffic volumes often experience congestion which may result in lower crash severity. Crash rate calculations account for traffic volumes to provide a more effective comparison among study corridors. The crash rates shown below are expressed as crashes per 1 million vehicle-miles of travel and were calculated using the FHWA Roadway Departure Safety manual methodology. Table 7 and Table 8 summarize the top 10 City high-crash segments (HCS) and high-crash intersections (HCI), respectively, ranked by total crashes and crash rates. Identifying these locations was integral in the formation of the high injury network (HIN), as all twenty (20) segments and intersections are included in the HIN. While these metrics were not the only criteria for inclusion in the HIN, this analysis was an important first step in HIN development. Table 7: High Crash Segments Segment Length (miles) Crashes Rank by Crashes AADT Crash Rate Rank by Crash Rate Triangle Drive / AL-104 (Section St / Veterans Dr to City Limit) 0.75 188 5 4000 34.3 1 Bancroft St (Fairhope Elementary to Morphy Ave) 0.64 76 9 2100 31.0 2 Fairhope Ave (Fairhope Pier to Ingleside St) 1.3 163 6 10000 6.9 3 Twin Beech Rd (Greeno Rd (US-98) to Fairfield Dr) 0.92 48 10 5000 5.7 4 Morphy Ave (Section St to AL-181) 3.03 205 4 7000 5.3 5 Fairhope Ave (Ingleside St to AL-181) 2.26 237 3 11000 5.2 6 Section St (Pecan Ave to Bayou Dr) 1.38 160 7 8000 4.1 7 Greeno Road (US-98) (Volanta Ave to Pirate Dr) 2.82 484 1 29000 3.2 8 Section St / Veterans Dr (Bayou Dr to US-98) 1.64 120 8 14000 2.9 9 Greeno Road (US-98) (Rock Creek Pkwy to Volanta Ave) 2.14 324 2 34000 2.4 10 Table 8: High Crash Intersections Intersection Control Type Crashes Rank by Crashes TEV Crash Rate Rank by Crash Rate Triangle Drive at Section St / Veterans Drive Unsignalized 51 5 12,000 2.33 1 Greeno Road (US-98) at Triangle Drive / AL-104 Signalized 169 1 41,000 2.26 2 Fairhope Avenue at Bancroft Street Signalized 40 8 10,000 2.19 3 Section Street at Fairhope Ave Signalized 50 6 13,000 2.11 4 Greeno Road (US-98)at Fairhope Avenue Signalized 123 2 35,000 1.93 5 Greeno Road (US-98) at Morphy Avenue Signalized 98 3 32,000 1.68 6 Greeno Road (US-98) at Parker Road Signalized 62 4 39,000 0.87 7 Greeno Road (US-98) at Gayfer Avenue Signalized 43 7 34,000 0.69 8 Greeno Road (US-98) at Nichols Avenue Signalized 32 9 27,000 0.65 9 Greeno Road (US-98) at Spring Run Drive Signalized 27 10 27,000 0.55 10 Page 196 of 661 27 Crashes Involving Vulnerable Road Users Vulnerable road users (VRUs) include pedestrians, cyclists, mobility device users (e.g., wheelchairs), and shared micromobility riders (e.g., e-scooters). VRUs are more exposed and at higher risk in the event of a crash with motorists. Roughly 33% of crashes involving VRUs resulted in fatalities or serious injuries in Alabama between 2015 to 2021 (AL SHSP). Understanding the characteristics of roadways and their surrounding areas such as retail density, number of travel lanes, and roadway speed limits can help identify locations with potentially higher risk for VRUs. As mentioned in the Emphasis Areas section, VRU crashes are over-represented in the City of Fairhope compared to the statewide and other urban area percentiles. Although this trend can be attributed to the higher volume of VRU traffic in the area, the safety issue remains unacceptable. Figure 16, shown below, displays the locations where VRU crashes occurred along the Fairhope roadway network. Figure 16: Crashes Involving Vulnerable Road Users (2019-2023) Page 197 of 661 28 Vulnerable Road User Path Connectivity As seen in Figure 17, there are several areas in Fairhope that experience large gaps between sidewalks and multi- use paths. This disconnection can force VRUs into vehicle lanes with little to no shoulder, greatly increasing the risk of vehicular conflicts. Despite the presence of an extensive network of VRU paths in neighborhoods and parks, there is a notable lack of connectivity between neighborhoods and along higher-speed arterial and collector roads. Moreover, while many roads in the area have sidewalks, frequent switches from one side of the road to the other create numerous crossing points. These unnecessary crossings heighten the risk of conflicts between motorists and non-motorists. Implementing continuous sidewalks or shared-use paths on one or both sides of the roadway would help mitigate these conflicts and enhance overall safety. Figure 17: City of Fairhope Sidewalks and Multi-Use Paths Page 198 of 661 29 ADA Transition Plan ADA Compliancy Database The City of Fairhope maintains a comprehensive database that they continually update and track as upgrades and projects are conducted. This database is an essential tool for managing and improving the City's infrastructure, ensuring that every sidewalk, multi-use path, and public space meets current standards and regulations. As detailed in Figure 17, the City boasts a substantial network of sidewalks and multi -use paths, particularly in the downtown and neighborhood areas where the coverage is nearly complete. However, the presence of these paths alone is not sufficient. There is a pressing need for regular assessments and targeted improvements to ensure that they meet and maintain ADA (Americans with Disabilities Act) compliance. This diligence ensures that all residents and visitors, including those with disabilities, can navigate the City safely and comfortably, reducing the risk of accidents and promoting a more inclusive environment. Effective ADA compliance involves eliminating physical barriers that could impede movement, thereby safeguarding the well-being of the entire community. Compliancy Database Updates In a proactive effort to enhance safety and ensure ADA compliance, a comprehensive survey of the Central Business District (CBD) and select High Injury Network (HIN) segments was conducted. Figure 18, shown below, illustrates the newly surveyed sidewalk and multi-use path network, highlighting their current state of ADA compliance. This survey is part of the City’s ongoing commitment to accessibility and safety. By focusing on the CBD and HIN segments, the most critical and high-traffic areas, the City demonstrates proactive measures in identifying and addressing potential hazards. It is a priority of the City to address and maintain ADA compliance throughout the study network, with an advanced focus on highly travelled routes and established routes to schools. The survey revealed various compliance issues, ranging from small cracks and surface inconsistencies to missing or severely deformed walkways. Addressing these deficiencies is crucial for preventing accidents and injuries, thus improving overall safety for all users. This approach not only meets legal requirements but also embodies a forward- thinking commitment to the well-being of its community, ensuring that public spaces are accessible and secure for all users. Recommendations for ensuring ADA compliance along the HIN segments can be found in the Project Selection and Prioritization section and Appendix C. It is recommended that the City incorporates these recent survey results into their comprehensive database in order to maintain a proactive stance in ensuring proper travelling for non-motorists. Areas added through annexation and construction should be properly surveyed, recorded, and included in the City’s database in order to maintain a proactive stance. Areas added through annexation and new construction should be properly surveyed in a timely manner and integrated into the City’s database when possible. Page 199 of 661 30 Figure 18: City of Fairhope Updated ADA Compliance Specific improvements to ensure ADA compliancy are detailed in the Countermeasures and Strategies section and on the project fact sheets included in Appendix C. The detailed recommended improvements enhance safety for all non-motorists, demonstrating the City of Fairhope's commitment to creating an inclusive and secure environment for everyone. Page 200 of 661 31 Low-Speed Vehicle Connectivity Low-speed vehicles (LSVs), also known as street-legal golf carts, are a popular way for Fairhope residents to navigate local streets, but they often bring with them a variety of potential safety issues. Fairhope is known to be an extremely popular area for LSVs, with most roadways near the downtown sector allowing for LSV travel and par king. LSVs are limited to a lower maximum allowable speed and are restricted to streets with lower speed limits, leading to less opportunity for more severe crashes. However, these LSVs often have less protection than regular vehicles and are often more difficult for motor vehicle drivers to see when travelling the roadways. It is important for all LSV drivers to follow all laws that apply to motor vehicles, including laws against impaired driving and restrictions of legal driving age. Due to their size, LSVs are able to park in regular parking spaces, compact vehicle spaces, and areas where parking is usually not designated for vehicle parking. It should be noted that while LSVs are physically able to park in non-designated parking spots, this action is not necessarily allowed or condoned by the City. During events, the City will often use the open space to the west of the Live at Five Concert Venue as LSV parking. It would be beneficial for the City to develop clear guidance for LSV parking, further advancing the safety and accessibility of the City’s streets. Upgraded signage and ordinances specific to LSVs would be useful in maintaining safe travel throughout the City for these types of vehicles. Figure 19: Low-Speed Vehicle in Non-Dedicated Space (Source: Google) Under current City codes and regulations, LSVs have a maximum speed of 25 mph and are allowed to travel along roadways with a posted speed limit at or below 35 mph . Low-Speed Vehicles (LSVs) are legally permitted to cross roadways with speed limits exceeding 35 mph when necessary; however, traveling along such roadways —including shoulders and side paths—is strictly prohibited. Greeno Road (US-98) is the only roadway in Fairhope where Low- Speed Vehicles (LSVs) are entirely prohibited from traveling along the roadway, including on shoulders or side paths. However, LSVs are legally permitted to cross Greeno Road (US-98), commonly at the intersections of Fairhope Avenue and Morphy Avenue. Other roadways - such as CR-13, Section Street, S Mobile Street (Scenic Highway 98), and Triangle Drive / AL-104 – will have speed limits that exceed the legal threshold for LSVs as they approach the outer City limits. While there has been frustration on both sides of the issues relating to LSVs on public roads, there remains the need for a healthy balance between safety and accessibility between all road users. Page 201 of 661 32 Identifying a High Injury Network A High Injury Network (HIN) was developed to identify the routes with the most fatal and serious injury crashes in the City of Fairhope. A HIN is a collection of corridors where a disproportionate number of these crashes occur, as well as corridors that may pose higher risks for road users. Developing a HIN allows for the proper allocation of effort and funds towards specific areas of the City that need it most. While the HIN typically includes the major thoroughfares of a study area, the methodology used also allows for minor streets and local roads to be considered and included. Creating the HIN is a key step toward focusing resources in the right direction to develop projects that will help reduce fatal and serious injury crashes for all road users in the City of Fairhope. Methodology The HIN was identified by first evaluating segments throughout the City of Fairhope’s roadway network with the highest reported crash volumes and rates during the study period (2019-2023) using ALDOT’s AlaData Safety platform and ArcGIS analysis software. Ten (10) high crash-rate segments were identified at logical termini (i.e., municipal boundary, road name changes, or roadway characteristic changes such as number of lanes). In an attempt to avoid selecting the highest volume roadways for the HIN, several alternate variables including crash rates, crash potential, and public comments were also considered. The HIN was developed utilizing the following methodology: 1. Spatial Join Base roadway lines provided by the City of Fairhope were geospatially mapped in a geographic information systems (GIS) database. Properties such as roadway functional classification and ADT were joined to the roadway lines. A nationwide transportation model dataset based off crowdsourced location data was used to estimate Annual Average Daily Traffic (AADT) where no traffic volumes were publicly available. The crash dataset was overlayed with the roadway lines by geospatial mapping according to each crash event’s reported latitude and longitude. To provide context of high injury locations along roadways, each fatal and serious injury crash was spatially joined to the closest roadway by proximity. This produced a dataset of roadways with a corresponding count of fatal and serious injury crashes. 2. Roadway Segmentation All roadway lines associated with at least one fatal or serious injury crash were broken into roadway segments. This segmentation process was determined by roadway attributes such as ADT, posted speed limits, changes in elevation, intersections with other roadways, roadway section profile, presence of sidewalks, and land use. Where appropriate, gaps were filled between segments located closely to each other so that continuous and logical segments made up the HIN. Each of the resulting roadway segments represent a traveled way defined by unique road attributes that road users would experience while traveling on the segment. Page 202 of 661 33 3. Ranking by Frequency of Fatal, Serious, and VRU Crashes Once roadway segmentation was completed, the segments were ranked by total number of fatal, serious injury, and VRU crashes 4. Crash Rate Considerations Crash rates, expressed as crashes per ten thousand residents, were calculated for each roadway segment. These crash rates normalized the segments by accounting for both traffic volumes and segment lengths. Some segments were determined to have an artificially high crash rate due to short segment length or low ADT. Therefore, these segments were determined to have a skewed crash rate and were excluded from the HIN. 5. Selection of High Injury Segments The resulting segments were included in the HIN. The HIN includes all of the fatal and serious injury crashes and 16 of the 18 total vulnerable road user crashes occurring in the study area. A map displaying the HIN and all fatal, serious injury, and vulnerable road user crashes is shown in Figure 20. Supplemental Roadways While AL-181 experiences a high volume of crashes and the potential for severe crashes, the segment is mostly located outside of Fairhope City limits and, therefore, is outside of the study limits of this plan. The area surrounding AL-181 (northeast of Fairhope City limits) is experiencing drastic residential and commercial expansion and will likely continue this growth in the near future. If and when the City of Fairhope annexes this area, it is recommended that sections of AL-181 be analyzed and considered for inclusion in the City’s HIN at that time. It should be noted that while the HIN was intended to capture the roadway segments with the highest observed and potential crash density and severity, areas outside the HIN should not be ignored. The City should continue to monitor and evaluate crash patte rns and trends, as well as monitor the success of implemented improvements, in order to update the HIN and select countermeasures for future implementation. Page 203 of 661 34 Figure 20: City of Fairhope High Injury Network Page 204 of 661 35 HIN Crash Coverage Within the City of Fairhope City limits during the study period (2019-2023), 100% of fatal and serious injury crashes (23/23) and 89% (16/18) of VRU crashes were captured within the HIN. Of all crashes occurring in Fairhope during the study period, 84% (1,558/1,856) were captured by the HIN. Figure 21: High Injury Network Crash Coverage Page 205 of 661 36 Demographics Cover Page Page 206 of 661 37 Demographics Considerations To ensure that underserved and vulnerable communities were properly considered within this SAP, special attention was given to the demographic characteristics of Fairhope. This was done through the lenses of both the national disadvantaged communities database and a locally developed index based on the specific attributes of the population of Fairhope. Historically Disadvantaged Communities The Climate and Economic Justice Screening Tool (CEJST) highlights disadvantaged census tracts nationwide. A community is considered disadvantaged if it is located within a census tract that meets the threshold for one or more environmental, climate, or other burdens, and at least two associated socioeconomic burdens. The CEJST includes over 30 individual factors when determining historically disadvantaged status, including but not limited to: • Expected Agriculture Rate • Projected Flood Risk • Energy Cost • PM2.5 in the Air • Asthma • Heart Disease • Historic Underinvestment • Lead Paint • Low Income • Proximity to Hazardous Waste Facilities • Transportation Barriers • Wastewater Discharge • Linguistic Isolation • Poverty • Unemployment • High School Education Census tract 112.02 was identified as disadvantaged by the CEJST, largely due to its high percentage of unemployment and population with less than a high school diploma. Several other census tracts in the area experiences high percentiles of disadvantaged attributes, including Heart Disease, Wastewater Discharge, Low Income, and Transportation Barriers. Census Tract 112.02, along with an overlay of the fatal, suspected serious injury, and VRU crashes is shown below in Figure 22. Page 207 of 661 38 Figure 22: Historically Disadvantaged Communities Page 208 of 661 39 Local Susceptibility Score To gain a deeper understanding of the demographic makeup of the local project area, additional population attributes were gathered for the individual block groups that make up the City of Fairhope. These attributes were combined to develop a localized score related to the population’s susceptibility to poverty, lack of reliable transportation, inadequate housing, and other disadvantages. This score is intended to highlight areas of Fairhope where additional transportation investment can be prioritized in order to provide equitable transportation access and opportunities across the City. All variables used were gathered from the United States Census Bureau’s American Community Survey (ACS). The additional attributes include, but are not limited to: • Individuals below 200% Federal Poverty Line • Housing Cost-Burdened Occupied Housing • Single-Parent Households with Children under 18 • Persons Aged 65 and Older • Particulate Matter 2.5 in the Air • DOT Travel Barriers • Unemployment • Proximity to Hazardous Waste Sites The Local Susceptibility Score results, along with an overlay of the fatal, suspected serious injury, and VRU crashes, are shown below in Figure 23. Each segment of the High Injury Network (HIN) was given points based on the susceptibility scores of nearby census tracts within a quarter-mile radius. As HIN segments cross multiple census tracts, the scoring system is weighted. Points are assigned and weighted according to the proportion of the segment within each census tract, reflecting the varying susceptibility scores across different tracts. The results from this analysis were used during the prioritization process, ensuring underserved and underinvested communities were included when identifying potential improvement projects. Projects that were identified to be in underserved communities were analyzed to ensure there were no negative impacts of implementation, including community engagement, City collaborations, funding discussions, and various mitigation measures. Additional details on how the results from this analysis were used in the prioritization process are included in the Project Selection and Prioritization section. Page 209 of 661 40 Figure 23: City of Fairhope Local Susceptibility Score Page 210 of 661 41 Page 211 of 661 42 Engagement and Collaboration Cover Page Page 212 of 661 43 Engagement & Collaboration Introduction Public outreach and engagement played a crucial role in collecting valuable insight into what Fairhope residents encounter daily while traveling routes in the study area, whether it is by car, bike, foot or bus. During the study, multiple opportunities for participation and input were offered to the general public and to community stakeholders. This included in-person events, targeted e-mail outreach, social media posts, and a dedicated project website to gather and record input and disseminate information regarding the SAP and the SS4A Grant Program. By using a range of input methods, feedback was collected from a broad cross-section of residents, including individuals from traditionally underserved communities. Following the project kick-off meeting on December 11th, 2024, the engagement and collaboration schedule shown below in Figure 24 was followed: Figure 24: Engagement and Collaboration Schedule Page 213 of 661 44 Steering Committee To help guide the study effectively, a Steering Committee was established. The role of the Steering Committee was comprehensive and vital to the project’s success. Firstly, their primary task was to provide local, informed input regarding current conditions and opportunities for improvement in Fairhope. This involved assessing various aspects of the City's infrastructure, accessibility, and overall community needs, allowing the study to be grounded in accurate, first-hand information. Secondly, the members of the Steering Committee were to act as outreach conduits to the community. This meant actively engaging with residents to gather diverse perspectives and promote participation in the study. Throughout the project, the City and the Steering Committee coordinated multiple outreach efforts. These included direct e-mail blasts to residents, informative social media posts, and personal communications with local groups and organizations. The committee encouraged community members to get involved and provide valuable input, ensuring that the study reflected a broad spectrum of voices and concerns. The diligent work of the Steering Committee played a crucial role in the success of the public outreach portion of the study. Figure 25: Fairhope Steering Committee Meeting Stakeholder Group To gather input from the various community groups and societies within Fairhope that have an interest in roadway safety, a dedicated stakeholder group was formed alongside the Steering Committee. This stakeholder group included representatives from diverse local organizations, such as the Fairhope Bicycle-Pedestrian Committee, Baldwin County Trailblazers, and Rotary Clubs. These representatives were invited to join the second Steering Committee meeting to offer their insights and assist in promoting the pu blic survey. The inclusion of these stakeholders was instrumental to the success of the public outreach efforts. Their participation ensured that the perspectives and concerns of a broad range of community members were considered. These stakeholders played a vital role in engaging their respective groups and encouraging wider community involvement, thereby enhancing the reach and effectiveness of the outreach initiatives. Beyond promotion, the stakeholder group actively took part in valuable discussions and collaboratio ns with the Steering Committee. Their diverse viewpoints and specialized knowledge contributed to more robust and comprehensive planning. The collaboration between the stakeholder group and the Steering Committee resulted in a well -informed and holistic plan that reflected the needs and aspirations of the entire Fairhope community. This inclusive approach not only strengthened the study’s findings but also fostered a sense of shared commitment to improving roadway safety and ensuring the well-being of all residents. Their efforts helped bridge the gap between City planners and the community, fostering a collaborative environment where residents felt heard and involved. This not only enriched the study with diverse insights but also helped build public trust and support for future initiatives aimed at improving Fairhope. Page 214 of 661 45 Public Outreach Project Website To display current crash data and analysis findings as well as provide a portal for public input and feedback, a project-specific website was created: https://safestreetsfairhope.com. An image of the website landing page is shown in Figure 26. Within the website, users could also find information on what a Safety Action Plan is, how it can benefit the community, and how they can participate by providing input. Figure 26: City of Fairhope SAP Website State of the City Exposition A dedicated project booth was displayed at the State of the City Expo in early February 2025 at the Fairhope Civic Center. The State of the City Expo is an annual event where the mayor delivers the State of the City address, providing an overview of the past year’s achievements and outlining future plans for the City. The event also features an interactive format that allows attendees to engage with City leaders and explore exhibits related to the City's activities and projects. The SAP booth provided residents with their first opportunity to learn about the plan and the SS4A program, give specific feedback, and express interest in joining the group of stakeholders discussed earlier in this section. Figure 27: State of the City Exposition Page 215 of 661 46 Fairhope Arts & Crafts Festival In March 2025, the project team set up an SAP information booth at the Fairhope Arts and Crafts Festival. This festival is a widely attended annual event that attracts attendees from across the City to peruse artwork and crafts from a multitude of artists. Having a booth at the festival helped raise additional awareness about the project and solicit feedback from festival attendees. The project team handed out materials about the plan that included a QR code linked to the project website and online survey. Figure 28: Fairhope Arts & Crafts Festival Booth City of Fairhope Facebook Posts The City of Fairhope’s Facebook page played a pivotal role in introducing the SAP to the general public during the outreach and engagement period. According to the project website insights, the City’s Facebook page was responsible for 94 % (572/609) of all website referrals. These referrals accounted for 38% of all website sessions. According to the survey responses presented later in this section, over 30% of respondents prefer to learn about safe roadway practices through the City’s social media pages on platforms such as Facebook or Instagram. Continued engagement activities like these are effective ways to communicate with the community and gain valuable feedback from the residents. It is recommended that the City maintains this avenue of communication for the uses detailed in the Progress & Transparency section of this SAP. Figure 29: Fairhope SAP Facebook Post Page 216 of 661 47 News Outlets Various news outlets in Fairhope presented segments introducing the Fairhope SAP to their viewers and listeners. WABF 1480 AM, a local radio station, conducted a segment on the Fairhope SAP in early May, encouraging listeners to participate in the survey and interactive webpages. The primary news reporting outlet in Fairhope, the Fairhope Times, posted several articles and stories on the SAP project, referencing project links and reporting on progress made. By leveraging these various media platforms, the City of Fairhope successfully communicated the significance of the SAP project to a diverse audience. The effort to encourage community involvement through multiple news outlets resulted in increased public awareness and engagement, ensuring that a wide cross -section of the population had the opportunity to contribute their views and s upport the initiative. This multi-channel approach was pivotal in garnering the comprehensive input needed to develop a well -rounded and effective Safe Access Plan that truly reflected the community’s needs and aspirations. Additional Outreach Activities Outreach specifically catered to Homeowner’s Associations (HOAs) in the study area was another effective strategy used to reach as many residents as possible. Recognizing the importance of local insights and the role that HOAs play in representing community interests, the outreach efforts were tailored to engage these associations directly. This approach allowed neighborhoods to offer input specific to their immediate surroundings, ensuring that feedback was relevant and detailed. Poster boards and a portable banner displaying project information were utilized at nearly all outreach events and Steering Committee meetings to consistently share project details and promote survey participation. In addition to these traditional outreach methods, the project team also employed creative strategies to spread awareness and engage the public. Project-branded cups were designed and distributed to the community as a unique and effective promotional tool. These cups prominently featured the project logo, along with a QR code linking to the project’s website. This innovative approach not only captured attention but also provided a convenient way for residents to access more information and participate in the survey. The cups became a conversation starter, helping to extend the reach of the project’s messaging throughout the community. Figure 30: Fairhope SAP-Branded Cup Page 217 of 661 48 Online Survey Results A total of 908 participants completed the survey, providing input on their preferred modes of travel, their opinions on potential safety improvements, and their specific safety concerns. They also provided voluntary demographic information to help ensure that the survey results captured a representative cross-section of the population. Open- ended questions in the survey gave respondents a chance to express their general thoughts and view s regarding transportation safety in Fairhope. A sample of these general responses is shown in Figure 31. Figure 31: General Public Comments from Survey Page 218 of 661 49 Interactive Map Results The interactive mapping application on the project website allowed users to drop ‘pins’ at specific locations where they had safety concerns or had experienced safety-related incidents. A total of 48 location-specific comments were inputted into the interactive map, which is shown in Figure 31. Figure 32: Results from Interactive Map The map application provided six (6) individual comment types for respondents to choose from: 1) pedestrian, 2) crash, 3) near crash, 4) mobility, 5) driver, and 6) bicyclist. Respondents were able to select their category and enter their related comment. There was no limit to the number of comments an individual could leave. Comments were analyzed and distilled for use in the project prioritization process, which will be discussed in a later section. Page 219 of 661 50 Figure 33 shows specific comments from respondents detailing in their own words what needs to be addressed to make travelling throughout the City safer and more accessible to all users. Figure 34 displays what respondents deemed to be the most important issues when it comes to the roadways in Fairhope. Figure 33: Specific Issues from Public Comments Page 220 of 661 51 Figure 34: Areas of Improvement from Survey Public Outreach and Engagement Summary Throughout the course of this study, a significant number of community members were reached across a variety of events and platforms as described above. This resulted in a robust response with 1,808 page views being logged on the project website. Additional engagement metrics are shown in the figure below. Figure 35: Engagement and Collaboration Summary A “website pageview” refers to a single instance of a user loading the Fairhope SAP website, whereas a “website session” refers to a user loading and remaining on the website. The online survey was designed to gather feedback from people in Fairhope about their travel patterns and the safety issues or concerns they may have. The survey asked a series of questions to understand trends, concerns, and improvements that the public would like to see. The survey questions prompted the respondents for various usef ul data points, including relationship to Fairhope, travel mode preference, opinion of current safety measures, and unsafe segments and intersections. Additionally, there were the aforementioned optional questions about the respondents' demographics to help ensure that survey respondents generally reflect the demographics of the City as a whole. The goal of the survey was to gather a wide range of perspectives, suggestions, and input to help improve safety in Fairhope. 1,808 Website Pageviews 1,504 Website Session 909 Surveys Completed 1 Community Pop -up Events 725 Location Specific Comments Page 221 of 661 52 Survey Responses At the beginning of the survey, members were asked what their relationship to Fairhope was and whether they live or work in the area. Roughly 93% of respondents live or work within the Fairhope City limits, which helps to validate that their experiences are focused on areas within the City. Respondents were asked to provide information on how they travel to Fairhope. Since respondents were allowed to select all modes of travel that apply to them, the following results may reflect multiple mode choices by the same individuals, as many people utilize different modes for different occasions. It is inferred that while a large majority of the population travels by car, respondents exhibit a wide array of travel choices. Travelling alone by car (845 responses) was the most popular response, followed by walking (373 responses), and bicycling (161 responses). 50% 39% 6%4%1% What is your relationship to Fairhope? Live In or Near (within 1 mile) Fairhope Live and Work In or Near (within 1 mile) Fairhope Other Work In or Near (within 1 mile) Fairhope Do Not Live or Work In or Near Fairhope 845 373 161 105 100 4 2 0 100 200 300 400 500 600 700 800 900 Alone by Car Walking Bicycling Other Carpool Wheelchair or Mobility Device Bus or Public Transit How do you travel in Fairhope? Page 222 of 661 53 People who walk or bike in Fairhope were asked to select their destinations and/or reasons for utilizing those travel modes. The top three responses were leisure or exercise (624 responses), to run errands or shop (368 responses), or to get to a park or natural space (285 responses). Respondents were also asked how strongly they agree that Fairhope streets are safe. About 50% of respondents felt that Fairhope streets were safe. Around 31% of respondents disagree, however, indicating that they feel unsafe on the City’s streets. 1 29 30 53 67 123 171 285 368 624 0 100 200 300 400 500 600 700 Bus Stop or Other Public Transit Other School Work Medical or Social Services I Do Not Walk or Bike Library or Other Community Facility Park or Natural Space Errands or Shopping Leisure or Exercise Destination for Pedestrians and Bicyclists 37% 26% 19% 13% 5% Do You Agree that Fairhope Streets are Safe? Agree Disagree Neither agree nor disagree Strongly agree Strongly disagree Page 223 of 661 54 Respondents were asked to select up to three improvements that would make driving in Fairhope feel safer. The top three responses were “other” (340 responses), “improved or high-visibility pavement markings” (270 responses), and “improved pavement conditions” (178 responses). Responses marked as “other” included a wide variety of issues specific to Fairhope, including golf cart enforcement, on-street parking, and police enforcement. Respondents selected up to three improvements that may make walking/biking feel safer in F airhope. The top four were “improved sidewalks” (338 responses), “new sidewalk/crosswalk/bike connections” (310 responses), “improved crosswalks” (301 responses), and “improved bike lanes” (296 responses). 30 36 45 48 58 84 98 103 136 164 178 270 340 0 100 200 300 400 Reduce Driveway Access Points Roadway Barriers Median Openings Reduce/Narrow Travel Lanes Rumble Strips Drainage Improvements Improve Road Alignment / Curves / Sight Distance Lower Speed Limits Increased-Visibility Traffic Signs Improved Lighting Improved Pavement Conditions Improved or High-Visibility Pavement Markings Other Improvements to Make Driving Feel Safer 44 46 49 111 164 296 301 310 338 0 100 200 300 400 New Wayfinding/Traffic Signs Improved Signs ADA-Compliancy Improvements Improved Lighting Other Improved Bike Lanes Improved Crosswalks New Sidewalk/Crosswalk/Bike Connections Improved Sidewalks Improvements to Make Walking/Biking Feel Safer Page 224 of 661 55 Respondents then selected up to three improvements that would make intersections feel safer. “Signal timings and visibility” improvements (368 responses) received the highest count followed by “dedicated turn lanes” (322 responses) and “roundabouts” (238 responses). Respondents were then given the opportunity to select up to three safety issues that are most important to them. The most selected issue was “impaired, reckless, and/or distracted driving ” (320 responses), “speeding ” (275 responses), then “bicycle/pedestrian crossing locations” (237 responses), which indicate a desire for enforcement and vulnerable road user improvements. 40 67 88 117 124 151 238 322 368 0 50 100 150 200 250 300 350 400 Reduced Driveway access points Install Medians/Barriers Close Unsafe Median Openings Improved Signage Other Improved Pavement Markings Roundabouts Dedicated Turn Lanes Signal Timings and Visibility Improvements to Make Intersections Feel Safer 9 30 32 60 63 103 119 130 220 236 237 275 320 0 50 100 150 200 250 300 350 Motorcycles School Zones Mobility for those with Disabilities Roadway Design Lighting Heavy Vehicles Other Sidewalk and Trail Gaps Bicycle Lanes and Trails Enforcement Bicycle/Pedestrian Crossing Locations Speeding Impaired, Reckless, and/or Distracted Driving Most Important Roadway Safety Issues Page 225 of 661 56 The next question asked for respondents’ preferred method for learning about safe roadway practices. The most common response was “City email communications” (492 responses). The second and third highest were “social media” (438 responses) and by “website” (234 responses). These responses indicate that a broad communication approach would best serve the City. Respondents were given the option to disclose their age range as part of the demographics section of the survey. Over 65% of respondents were 55 years of age or older. Due to the high average age of the population in Fairhope, this percentage of respondents reinforces that the survey results were reflective of the population characteristics. 31% 34% 8% 16% 3%4%4% How would you prefer to learn about safe roadway practices? Social Media City Email Communications Television Website Radio Newspaper Other <1% 3% 14% 17% 23% 43% Age 18-24 25-34 35-44 45-54 55-64 65+ Page 226 of 661 57 Public Input Heat Map Between the online survey and interactive map, respondents reported 725 individual comments for intersections within the City of Fairhope. Mapping these responses highlights areas of public concern that may not appear in crash data analysis. Figure 36, shown below, displays a heatmap of location-based comments. Public comments are predominantly concentrated in the downtown area, along the Eastern Shore Trail, and near the Flying Creek Nature Preserve. Figure 36: Concentration of Location-Specific Public Comments Page 227 of 661 58 Crash Data vs Public Comments Comparing crash data with locations of public comments provides insight into areas where concerns align with existing data, as well as identifying potential safety issues that may not be evident from crash data alone. This comparison ultimately leads to a more comprehensive and effective approach toward improving safety. As shown in Figure 37, the comments and crash data align fairly well except for portions of Section Street, S Mobile St (Scenic Highway 98), and scattered intersection comments throughout the rest of the study limits. Figure 37: Crash Density vs Public Comments Page 228 of 661 59 Summary of Survey Results The survey results reveal that a significant number of respondents reside and work within Fairhope City limits, primarily relying on driving alone for their transportation needs. Respondents reported mostly biking or walking for leisure purposes, while others indicated they walked or biked to run errands and shop or to go to parks and natural spaces. Though most participants felt that Fairhope streets are safe, there was a significant percentage of the population who felt that the current transportation network was unsafe. There was strong support for various safety improvements, including improved lighting, improved or high-visibility pavement markings, improved pavement conditions, improved sidewalks/crosswalks/bike connections, and improved crosswalks. Areas of high public input were similar to the areas of high crash density, specifically the downtown area and intersections of Greeno Road (US-98) at Triangle Drive / AL-104 and Greeno Road (US-98) at Fairhope Avenue. Respondents provided ample input regarding the downtown area, where the highest volume of pedestrians and multi-modal users are present. Conflicts between motorists and VRUs commonly result in higher severity crashes, and it is evident that the residents of Fairhope are eager to address these conflict issues. The survey also highlighted the sentiment that the most prominent roadway issue in Fairhope is impaired, reckless, and distracted driving. Concerns were also expressed about bicycle/pedestrian crossing locations and sidewalk and trail gaps. Based on ACS data and survey responses of population demographics, it was confirmed that the survey results were genuinely reflective of the demographic makeup of the City of Fairhope. This careful examination ensured that the voices of all community members, regardless of their background, were equally heard and valued in the survey process. Consequently, no particular group was prioritized over others, thereby fostering a fair and inclusive environment where everyone had the opportunity to express their c oncerns on an equal footing. This approach underscores our commitment to equity and transparency in capturing the community's diverse perspectives. Key Takeaways Most of the comments placed in the interactive map were pedestrian- or driver-related concerns. Many comments call for multimodal infrastructure, such as bicycle/pedestrian crossings, along with improved roadway conditions for motorists. Due to the existing walkability and substantial amount of non-motorist traffic in Fairhope, a significant number of comments were directed toward increasing facilities that would enhance safety for pedestrians and cyclists. Residents and stakeholders within Fairhope are relatively open to new and innovative techniques for advancing roadway safety; however, the proposed approaches must be feasible and practical. Stakeholder engagement revealed that ALDOT and City representatives have shared goals for making safety upgrades to intersections and corridors and the enhanced collaboration will be beneficial for both agencies. In general, though Fairhope has made recent strides toward safety, walkability, and providing access for all road user s, there are still many opportunities for improvement. Page 229 of 661 60 Strategies Cover Page Page 230 of 661 61 Countermeasures and Strategies The SAP identifies countermeasures and strategies addressing the City’s fatal and suspected serious injury emphasis areas mentioned in the Safety Analysis section. The countermeasures are classified into two categories: (1) engineering countermeasures (project recommendations) and (2) driver-related countermeasures (related to education, enforcement, and emergency medical services). Engineering Countermeasures Engineering Countermeasures in a Safety Action Plan refer to specific physical changes or improvements made to the roadway environment to enhance safety and reduce the likelihood of crashes. Examples of these measures include: • Traffic signal upgrades: Installing or improving traffic signals to better manage traffic flow and reduce collisions. • Roadway design changes: Modifying road layouts, such as adding roundabouts, medians, or bike lanes, to improve safety for all users. • Pedestrian and cyclist infrastructure: Enhancing crosswalks, sidewalks, and bike paths to protect non-motorized road users. • Speed management: Implementing measures like road diets, bulb -outs, chicanes, or road narrowing to control vehicle speeds. • Visibility improvements: Increasing street lighting, adding reflective signs, and improving road markings to enhance visibility for drivers. These countermeasures are designed and selected based on data analysis and safety studies to address specific risks and improve overall road safety. Crash Modification Factors (CMF) Because funding for infrastructure improvements is limited, the City of Fairhope can benefit from quantifying and comparing the potential benefit of safety countermeasures and treatments. Crash Modification Factors (CMF) can be used to assess the potential safety impact of improvements. A CMF is a numerical value that indicates the proportion of crashes that would be expected at a location after implementing a safety countermeasure. A CMF with a value of less than 1.0 indicates an expected decrease in crashes. Conversely, a CMF with a value greater than 1.0 indicates an expected increase in crashes. The FHWA maintains the CMF Clearinghouse, an online repository of CMFs documented in the Highway Safety Manual (HSM) and other industry resources. The following provides guidance to be considered when selecting and applying CMFs: • Use a minimum of three years of crash data for urban and suburban sites and five years of crash data for rural sites. • CMFs should be selected from Part D of the HSM or FHWA’s CMF Clearinghouse website (https://www.cmfclearinghouse.org/). • If possible, use CMFs with star ratings of four or five. The star rating indicates the quality or confidence in the results of the study producing the CMF. CMFs are multiplicative, not additive, meaning that the application of two individual countermeasures with a 0.50 CMF will provide a 0.25 reduction (0.50 x 0.50 = 0.25) instead of a 1.00 reduction (0.50 + 0.50 = 1.00). However, the application of multiple CMFs can overestimate the expected crash reduction. It is recommended to use no more than three (3) independent CMFs at a particular site. Page 231 of 661 62 Engineering Countermeasures Toolkit A toolkit of engineering countermeasures was compiled for this SAP based on general applicability in the Fairhope study area, the level of evidence for crash reduction, and stakeholder and public feedback obtained during engagement (see the Engagement & Collaboration section). Table 9 provides a summary of a representative group of countermeasures used in project recommendations for this SAP, a general level of cost/effort, their crash modification factor range (where available), and a proposed timeframe for implementation. Table 9: City of Fairhope Toolkit Countermeasure Cost/ Effort CMF Range Timeline Install Positive Offset Left Turn Lanes $$$0.62 - 0.68 Mid-Term Install Raised Pavement Markers (RPMs)$0.67 - 0.94 Short-Term Install Retroreflective Borders on Existing Backplates $0.85 Short-Term Upgrade to Retroreflective Striping and Signage $0.65 - .82 Short-Term Install Flashing Yellow Arrows (FYAs)$$0.7 - 1.34 Short-Term Close/Minimize Median Openings $$$0.76 - 1.13 Long-Term Install Advance Curve Warning Signage $0.71 - 0.89 Short-Term Wider Edge Lines $0.64 - 0.88 Short-Term Improve Lighting $$$0.62 - 0.89 Mid-Term Replace Two-Way Left-Turn Lane (TWLTL) with Median (Install Left-Turn Lanes as Necessary)$$$$0.53 - 0.81 Long-Term Convert Full-Access Approaches to Right-In Right-Out (RIRO) Movement Control $$0.20 - 0.55 Short-Term Install Transverse Rumble Strips $0.64 - 0.73 Mid-Term Install Combination Center/Edge Rumble Strips $$0.78 - 0.90 Mid-Term Install Pedestrian Signal Heads $$0.30 - 0.84 Short-Term Widen Shoulder (2'-6')$$$0.91 - 0.95 Long-Term Install Mid-Block Pedestrian Crossings (RRFBs)$$0.27 - 1.18 Mid-Term Source FHWA Proven Safety Countermeasure Crash Modification Factors Countermeasure Vulnerable Road User-Related Countermeasure Page 232 of 661 63 Driver-Related Countermeasures As described and presented in the Safety Analysis section, the data shows the City of Fairhope experienced higher percentages of severe crashes involving Distracted/Drowsy Drivers, Impaired Drivers, Older Drivers, Younger Drivers, and VRUs than the Alabama state average. The following tables include specific strategies to reduce crashes in these emphasis areas. The strategies referenced in this section can be implemented in the short term; however, they should remain in place in the long term to fully achieve the ideal benefits. These strategies incorporate the remaining three Es of traffic safety: Education, Enforcement, and Emergency Medical Services. Distracted/Drowsy Drivers The National Highway Traffic Safety Administration (NHTSA) defined distracted driving as anything that diverts the driver’s attention away from the primary task of navigating the vehicle and responding to critical events. Drowsy Driving refers to when a driver is too tired or fatigued to maintain complete control of the vehicle throughout their entire travel period. As shown in the Safety Analysis section, 22% (5 crashes) of all severe crashes in the City of Fairhope involved a distracted/drowsy driver. This is 9% higher than the Alabama statewide average of 13%. The use of cell phones and other electronic devices is the most common cause of this type of driving violation, which is often the most difficult to enforce. The following are recommended strategies that should be implemented to help reduce fatal and serious injury crashes involving distracted/drowsy drivers: Table 10: Distracted/Drowsy Drivers Countermeasures Countermeasure Strategy Conduct High-Visibility Enforcement Continue to collaborate with the Fairhope Police Department and other law enforcement agencies on high-visibility enforcement of existing statutes to deter distracted driving behavior. Supply Hands-Free Equipment Supply hands-free equipment throughout the jurisdiction at local Department of Motor Vehicle (DMV) locations. Develop a Risky Driving Tip Line Collaborate with local law enforcement agencies to develop a tip line, where the public can contact and report risky driving such as distracted or drowsy driving. Identify Infrastructure Improvements Partner with local, statewide, and/or national programs to develop infrastructure improvement initiatives (an example of which is GDOT's Off-System Safety Program, which aims to improve non- state-owned roads through the implementation of low-cost safety countermeasures based on crash data, including rumble strips, raised pavement markers, and signs and striping installation). Page 233 of 661 64 Impaired Drivers Impaired Drivers refer to individuals operating a vehicle while under the influence of alcohol, drugs (including prescription, over-the-counter, and illicit substances), or other substances that impair their ability to drive safely. This definition encompasses any condition that affects a driver's cognitive, physical, or motor skills, increasing the risk of crashes and endangering all road users. As shown previously, 26% (6 crashes) of all fatal and serious injury crashes between 2019 and 2023 within the City of Fairhope involved impaired drivers. This is 14% higher than the Alabama statewide average of 12%. The following are recommended strategies that should be implemented to help reduce fatal and serious injury crashes involving impaired drivers: Table 11: Impaired Drivers Countermeasures Countermeasure Strategy Educational Programs Participate in conference and training programs for enforcement agencies pertaining to detection, arrest, and conviction of impaired drivers, including Standard Field Sobriety Testing (SFST), Advanced Roadside Impaired Driving Enforcement (ARIDE), and Drug Recognition Expert (DRE). DUI Enforcement Projects Participate in DUI enforcement projects, such as saturations and check points, which provide highly visible patrols, selective enforcement methods utilizing current field sobriety techniques and target areas with high impaired driving arrests and crashes through data-driven analysis. Blood Alcohol Content (BAC) tracking Support establishing statewide tracking system for Blood Alcohol Content (BAC) levels of offenders. Higher Enforcement Near College Campuses Increased level of enforcement in college campus areas where there are impaired driving and other high-risk, transportation- related behavior issues. Collaborate with organizations focusing on drug and alcohol prevention Collaborate with organizations to address youth alcohol and drug problems. Develop a Risky Driving Tip Line Collaborate with local law enforcement agencies to develop a tip line where the public can contact and report risky driving such as DUI and other types of impaired driving. Direct Resources Effectively Utilize available data to best direct resources toward areas with increased occurrence of impaired driving. Alternate Travel Choices Create safer communities by promoting and providing safer transportation choices that encourage alternatives to driving when impaired. Page 234 of 661 65 Older Drivers Older Drivers refers to drivers aged 65 and older. This group is often given special consideration due to age -related changes in vision, physical fitness, and cognitive abilities, which can affect driving performance and increase crash risk. As shown previously, 30% (7 crashes) of all fatal and serious injury crashes between 2019 and 2023 in the City of Fairhope involved older drivers. This is 20% higher than the Alabama statewide average of 10%. The following are recommended strategies that should be implemented to help reduce fatal and serious injury crashes involving older drivers: Table 12: Older Drivers Countermeasures Countermeasure Strategy Educational Programs Support and provide education programs for older drivers including the AAA Driver Improvement Program and Car Fit check events. Encourage Alternative Transportation Options Encourage efforts to link older drivers (65+) to the Baldwin Regional Area Transit System (BRATS) Public Bus Transportation and other ride-share options and increase awareness of public and private transportation alternatives to driving. License Renewal Process Support the pursuit of legislation to require in-person driver license renewal and vision testing for older drivers every five years starting at age 65. The process could help identify drivers identified as higher risk to limit driving risks while supporting greater personal autonomy to driver. Engage with Senior Centers/Communities Collaborate with senior centers, retirement communities, and medical providers to increase the reach and adoption of alternative transportation methods, as well as encouraging compliance with the proposed license renewal/testing process (if and when this is implemented). Expand the Transit/Rideshare Network Assess the feasibility of expanding transit and rideshare networks to reach a higher population of older or non-licensed drivers. Enhanced Roadway Signage Consider improved roadway signage with larger fonts, enhanced reflectivity, and simplified information to support older drivers’ (65+) comprehension and reaction times. Continued Education for Older Drivers Offer driver-refresher courses or online resources for older drivers to learn about new infrastructure features (e.g., roundabouts), emerging safety issues (e.g., drug-impaired driving), vehicle safety technologies such as advanced driver assistance systems (ADAS), and in-vehicle technology distractions. Page 235 of 661 66 Younger Drivers Younger Drivers refers to drivers aged 13 to 19. This group is often given special consideration due to their limited experience, lack of knowledge on local laws and roadway etiquette, and unsafe driving habits. As shown earlier, 17% (4 crashes) of all fatal and serious injury crashes between 2019 and 2023 in the City of Fairhope involved younger drivers. This is 7% higher than the Alabama statewide average of 10%. The following are recommended strategies that should be implemented to help reduce fatal and serious injury crashes involving younger drivers: Table 13: Younger Drivers Countermeasures Countermeasure Strategy Pre- & Post-Licensure Driver Education Implement enhanced driver education programs for young students before and after licensure at high schools, including classroom instruction and behind-the-wheel training. Parent Roles in Young Drivers’ Safety Promote parental guidance in learning and practicing road safety, including personal guidance, clear expectations, and providing positive examples when driving. Promote Roadway Etiquette Promote proper etiquette for all modes of travel when in roadway and near intersections using a combination of education, parent roles, and enforcement. Enforcement & Zero-Tolerance Laws Implement and enforce laws against unsafe driving habits that are common in younger drivers. Dedicated Partnerships with Local Groups Partner with local advocacy groups, such as Hunter’s Fund, to educate younger drivers on the dangers of improper and unsafe driving behaviors. Statewide and Local Partnerships Partner with local, county, and state education boards to expand driver education curriculum to be comprehensive in its promotion of proven teen driver safety practices and principles. Promote teen driving safety summits and courses at high schools and local clubs throughout the year. Page 236 of 661 67 VRUs Vulnerable road users (VRUs) include pedestrians, bicyclists, and other users of non-motorized transportation, and their vulnerability on the road requires an added focus on safety. Approximately 13% (3 crashes) of fatal and serious crashes in Fairhope between 2019 and 2023 involved VRUs. This is 5% higher than the Alabama statewide average of 8%. A significant amount of public feedback focused on VRU concerns and pedestrian/bicycle infrastructure needs. The following are recommended strategies to help reduce fatal and serious injury crashes involving VRUs. The ALDOT Vulnerable Road User Safety Assessment (2023) provides further guidance as well as specific recommendations. Table 14: VRU Countermeasures Countermeasure Strategy Engage with the Public on Social Media and City Website Conduct social media and City website campaigns to enhance driver awareness of bicyclists and pedestrians. Examples include pedestrian crossing treatments like Pedestrian Hybrid Beacons (PHB), Rectangular Rapid Flashing Beacons (RRFB), and Leading Pedestrian Interval (LPI) signal phasing. Develop a Traffic Calming Policy Develop a local traffic calming policy to include additional effective devices and processes targeting VRU safety. The policy should detail which devices are allowed, thresholds for measures to be implemented, processes for citizens submitting a request, and other necessary measures. This includes traffic calming equipment that implements vertical deflection (e.g., speed tables), horizontal deflection (e.g., chicanes), and roadside features (e.g., Dynamic Speed Display Signs). School Zone Enforcement Conduct targeted high-visibility enforcement at school zones for speeding. Collaborate with Major VRU Attractions Collaboration with local businesses that experience higher volumes of VRUs allows for better understanding of the purpose and destinations of non-motorists. This collaboration allows for the proactive identification of issues before they result in crashes or larger issues. Regional Partnership Coordinate with surrounding cities, counties, and MPOs to ensure that roadway policies and projects prioritize safety for all modes, especially bicyclists and pedestrians. Encourage the adoption and utilization of Complete Streets policies. Encourage Increased VRU Conspicuity Continue educational and awareness campaigns such as the “See and Be Seen,” campaign that focuses on enhancing conspicuity for pedestrians and increases the opportunity for drivers to see and avoid pedestrians. This includes dissemination of information regarding protective gear, including lighting and retroreflective materials (shoes, backpacks, wristbands, and/or clothing). Page 237 of 661 68 Relevant Documents Alabama SHSP The Alabama SHSP identifies strategies that target the state’s most critical roadway safety challenges. Some of the strategies found in the plan that are particularly applicable to safety issues in the Fairhope study area consist of the following: • Develop and implement community outreach and communication strategies for both drivers and non -motorists to bring awareness to the severity of collisions involving non-motorists, the responsibilities of all road users, and encourage safe driving and walking practices by coordinating with both traditional and non-traditional partners. • Perform high visibility, targeted enforcement to deter and reduce the frequency of speeding and aggressive driving. • Implement both innovative and proven safety countermeasures to reduce the frequency and severity of intersection conflicts through geometric improvements and the utilization of intersection control evaluation studies. • Promote safe driving practices amongst older drivers through educational and outreach efforts. • Conduct geographically targeted traffic enforcement efforts aimed at reducing the occurrence of risky behaviors often exhibited by younger drivers. Towards Zero Deaths (TZD) The Towards Zero Deaths (TZD): A National Strategy on Highway Safety identifies strategies that target the nation’s most critical roadway safety challenges. Some of the strategies found in the plan that are particularly applicable to safety issues in the study area include the following: • Implement technologies to prohibit or limit cell phones and electronic equipment while vehicle is in motion • Consider implementation of roundabouts where appropriate • Implement pedestrian awareness programs targeting pedestrian visibility and impaired walking • Implement education programs for school‐age pedestrians aimed at eliminating pedestrian fatalities FHWA Proven Safety Countermeasures The Federal Highway Administration’s (FHWA) Proven Safety Countermeasures (PSCs) provide 28 countermeasures and strategies that can offer significant and measurable improvements to safety affecting all road users. Each countermeasure addresses at least one of the USDOT’s safety focus areas, which include speed management, intersections, roadway departures, and pedestrians/bicyclists. Some of the PSCs are considered crosscutting, which identifies countermeasures that address more than one safety focus area at a time. NHTSA Countermeasures That Work The National Highway Traffic Safety Administration’s (NHTSA) Countermeasures That Work is a technical report that provides a reference guide of safety strategies and countermeasures, particularly focused on human behaviors related to transportation safety. This document presents strategies and countermeasures related to the following safety areas: alcohol-impaired driving, drug-impaired driving, seat belts and child restraints, speeding and speed management, distracted driving, motorcycle safety, young driv ers, older drivers, pedestrian safety, bicycle safety, and drowsy driving. Countermeasures That Work also provides data driven information such as effectiveness, costs, implementation time, and research references to support relevant countermeasures and st rategies. Page 238 of 661 69 Supplemental Focus Areas for Strategies Emergency Vehicles & Response Emergency vehicles, like ambulances, fire trucks, and police cars, require unobstructed and efficient passage to attend to critical situations swiftly. Designing and implementing strategies such as dedicated emergency lanes, advanced traffic signal systems that prioritize emergency vehicles, and clear signage can significantly reduce delays. Additionally, educating the public about giving way to emergency vehicles and incorporating smart technology that communicates traffic conditions can enhance overall safety. Special Events Planning ahead and establishing strategic plans for the safe conduction of special events like concerts, marathons, and Mardi Gras celebrations is crucial for ensuring a secure and enjoyable experience for all participants and attendees. These events can attract massive crowds and require comprehensive foresight to prevent bottlenecks and hazards. Developing detailed operational plans that encompass crowd control, emergency response, and clear communication channels plays a fundamental role in maintaining safety. Coordination with local authorities, emergency services, and event organizers is imperative to anticipate potential issues and streamline preparedness efforts. School Peak Traffic During peak hours, traffic congestion can pose significant risks to children, create stress for parents, and disrupt local transportation networks. By strategically coordinating traffic signals and implementing tailored traffic management plans, congestion can be alleviated and safety can be enhanced. Measures such as properly timed traffic signals, designated drop -off and pick-up zones, and synchronized pedestrian signals can streamline the flow of vehicles and pedestrians. Incorporating these solutions not only improves traffic conditions but also fosters a safer environment for students. Moreover, engaging schools, parents, and local authorities in proactive planning can lead to sustained improvements in traffic management during peak times, promoting a smoother and safer commute for everyone involved. Marinas & Boat Launches These locations often see mixed traffic, including larger vehicles with trailers and increased pedestrian activity, which can create unique safety challenges. Thoughtful planning and implementation of safety measures are essential to mitigate risks and prevent accidents. Key strategies include installing clear and visible signage that directs traffic and alerts drivers to pedestrian crossings and boat loading zones. Improving road lighting and visibility at intersections can help reduce the likelihood of collisions, especially during early morning or late evening when boaters commonly travel. Additionally, creating well-marked lanes and dedicated turning areas for vehicles towing boats can streamline traffic flow and minimize congestion. Incorporating traffic calming measures such as speed bumps and enforcing speed limits around marinas and boat launches can further enhance safety. Collaborating with local authorities and marina management to ensure regular maintenance and monitoring of these areas can address potential hazards promptly. Page 239 of 661 70 Education To maintain the safety of every traveler, it is crucial to foster a thorough understanding of road safety practices and respectful shared use of the road. Educational initiatives should start with local schools, instilling young students with the knowledge and habits of safe pedestrian behavior and bicycle practices. This foundation prepares them for future road use, empowering them to become responsible road users. For adults, ongoing community workshops and training programs can reinforce the importance of obeying traffic laws, recognizing pedestrian rights, and adhering to speed limits. Outreach efforts, including informative campaigns and social media activities, can raise awareness about the unique challenges that Fairhope's roadways present. By equippi ng residents and visitors with comprehensive safety education, we can mitigate risks associated with distracted driving, speeding, and improper pedestrian crossings. Community involvement and collaboration with local law enforcement ensure that these educational efforts are impactful and sustained. Fostering a strong partnership between residents and law enforcement is essential for creating a safe and thriving community in Fairhope. Opportunities for collaboration, such as the Community Night Out and the Citizens Police Academy, provide valuable platforms for mutual engagement and understanding. These initiatives allow residents to connect with law enforcement officers in a positive and informal setting, building trust and enhancing communication. Community Night Out brings neighbors and officers tog ether to discuss safety concerns, share local resources, and celebrate community spirit. Meanwhile, the Citizens Police Academy offers an in -depth, behind-the-scenes look at police operations, empowering residents with knowledge and fostering greater cooperation. By participating in these collaborative efforts, Fairhope residents can contribute to a more secure environment and a resilient, united community. Enforcement Proper enforcement of traffic laws is crucial to ensuring safe travel through Fairhope, and recent survey responses indicate strong public support for these measures. Effective enforcement not only deters reckless driving and non-compliance but also reinforces the importance of community safety. Residents of Fairhope have expressed a clear desire for stricter enforcement of speed limits, stop signs, and crosswalk regulations, recognizing that these actions play a vital role in protecting all roadway users, from children walking to school to elderly pedestrians and cyclists enjoying the scenic routes. This public backing underscores the community's commitment to creating a more secure traveling environment. Law enforcement agencies can leverage this support to implement more robust patrolling and monitoring practices, considering the use of traffic cameras and increasing officer presence at key intersections and high-risk areas. By taking decisive action against traffic violations, authorities can significantly reduce incidents and enhance the overall safety of Fairhope’s roads. Furthermore, community-led initiatives and educational campaigns can complement these enforcement efforts, promoting a culture of responsibility and respect on the road. The symbiotic relationship between public support and law enforcement ensures that safety measures are not only implemented but embraced by the community, fostering a cooperative atmosphere where everyone works together to uphold the City's commitment to safe travel. Through proper enforcement, backed by strong public support, Fairhope can continue to be a model for roadway safety. Page 240 of 661 71 Policy and Process Cover Page Page 241 of 661 72 Policy & Process Changes Documents Reviewed Existing City of Fairhope plans and policies were reviewed as part of the SAP process to gain perspective on current efforts related to transportation safety goals, policies, and actions. Key findings within these plans and policies were identified to inform the SAP. This section also includes summarized recommendations for plan and policy changes aimed at enhancing transportation safety. Table 15, shown below, summarizes the key findings within the existing documents. Table 15: Existing Plans Summary Document Name Document Overview & Current Safety Measures Fairhope Comprehensive Plan (2024) • Completed in 2024 ❖ Provides guidance on the future growth and development of the community • Includes recommendations for physical development and identifies areas in need of improvements • Land uses should be developed with alternate transportation and safety as priorities ❖ Developments should require less driving and parking, leading to an increase in multi-modal transit through efforts such as complete streets, greenways, multi-use paths, and traffic calming • Low-Speed Vehicles (LSVs) ❖ It is recommended that the City update their codes to clarify where LSVs are allowed and who can operate them ❖ The City should consider limiting LSVs to a lower speed limit, or raising the speed limits of roads where LSVs are not compatible • Non-Motorized Transportation ❖ It is recommended that the City develop a Bicycle, Pedestrian, and Greenway Masterplan to identify and prepare sequenced implementation plan to bridge the existing gaps and provide active mobility opportunities for all levels of non-motorized transportation. • Transit ❖ It is recommended the City should consider promoting the use of ride- share services and identifying dedicated drop -off/pick-up locations during high volume events • Parking ❖ It is recommended the City should develop a Parking Masterplan for the Central Business District (CBD) Page 242 of 661 73 Fairhope Walkability & Wayfinding • Provides an analysis of parking, walkability, and wayfinding in Fairhope ❖ Pushes for an increase in non-motorized trips to the downtown area, adding to the health and efficiency of downtown traffic flow • Details various countermeasures for traffic calming and aesthetics • Recommends the development of an authentic, helpful wayfinding system that encourages walking The Scale of Walkability • Identifies three (3) potential walkable districts within the City ❖ Identifies a high volume of issues in need of repair • Provides recommendations to improve walkability in the City Eastern Shore MPO Long Range Transportation Plan (LRTP) • Developed in 2021 in accordance with the Fixing America’s Surface Transportation (FAST) Act • Committed to ensuring public participation in the development of all transportation plans and programs • Provides transportation goals for the study area ❖ Develop effective strategies for maintaining and improving regional mobility for all modes and for freight, within the anticipated funding levels ❖ Preserve the existing transportation system in a state of good repair, improve safety and operations, and support tourism in the region • Identifies future transportation needs, and includes recommendations to assist in improvement efforts Human Services Coordinated Transportation Plan for the Alabama Counties of Mobile, Baldwin, and Escambia • The FAST Act requires that specialized transit projects for the elderly, the disabled, and people with low incomes be included in a locally developed, coordinated human service transportation plan and that the plan be developed and approved through a process that includes participation by seniors, individuals with disabilities, people with low incomes, and private and nonprofit transportation providers. • Identifies issues and recommendations for the existing and proposed transit service throughout the study area Public Right-of-Way Accessibility Transition Plan (2021) • Prepared in 2016, updated in 2021 ❖ Includes self-evaluation, barrier removal priorities, and commitment to ADA compliancy training opportunities • Established an ADA Transition Team (task force) comprised of City employees to meet on a regularly scheduled basis to provide technical and operational support to ADA Transition and Compliance. • Resurfacing projects are required to review and address ADA compliancy as a component of the project • Requires developers to install ADA compliant curb ramps and landings in newly constructed subdivisions • Requested new minimum budget of $100,000 for FY22-26 • Includes Complaint/Grievance Form, as well as Comment Form Page 243 of 661 74 Plan Checklist To ensure the safety and well-being of all roadway users, it is imperative for agencies to have a set of plans and policies in place that guide and mandate roadway safety. A list of recommended plans and policies has been compiled to serve as a roadmap for addressing safety concerns and implementing appropriate measures . These plans provide strategies for designing and managing streets that prioritize safety, address accessibility needs, promote various transportation modes, assess traffic impacts of new developments, and outline a long-term vision for land use, transportation, and community development with a focus on safety considerations. Table 16 contains the list of recommended plans and the corresponding plan (s), if applicable, in the City of Fairhope. Table 16: Alignment of Safety Roadmap with Existing Plans Checklist Plan Corresponding City of Fairhope Plan Complete Streets Policy Guidelines ADA Transition Plan Accessibility Transition Plan (2021) Multi-Modal Plan Fairhope Walkability & Wayfinding The Scale of Walkability Fairhope Comprehensive Plan (2024) Traffic Impact Study Guidelines (w/ Safety) Comprehensive Plan Fairhope Comprehensive Plan (2024) Pavement Management Plan On-Going Pavement Plan Subdivision Regulations Subdivision Regulations (2007) Standard Street and Sidewalk Design Specifications Subdivision Regulations (2007) Zoning Ordinance (2022) = Has Plan = Mentioned In Other Plan(s) = Does Not Have Plan Page 244 of 661 75 Recommendations The following recommendations are made to help the City better address and incorporate transportation safety through their existing plans, policies, and processes. The recommendations are provided alongside the related documents to which they apply, as well as the applicable element(s) of the “Four Es” of transportation safety (Engineering, Enforcement, Education, and Emergency Response). Table 17: Recommended Policy and Process Changes No. Recommended Action Related Document(s) Applicable “Four E’s” Element(s) 1 Integrate unifying safety policy into all existing documents as it relates to the leadership commitments from this plan. The safety policy should reference these leadership commitments, as well as the involvement of the Safety Champion (see recommendation 2) and Safety Team (see recommendation 14). An example of the text for this safety policy is outlined below. “As part of the SAP developed in 2025, Fairhope has made a strong leadership commitment to improving safety. This commitment impacts how the City plans, designs, constructs, operates, maintains, and enforces its transportation system. To ensure alignment with this leadership commitment, this safety policy recommends the integration of Action Plan objectives into all relevant City plans, programs and policies.” To further support this commitment, if applicable, the Safety Champion and Safety Team should be actively involved in the development and updating of all related City documents. Their expertise and guidance will help ensure that safety principles are consistently applied across all initiatives, reinforcing the City’s efforts to improve safety and preventing inadvertent hindrance to progress. This collaborative approach is essential to maintaining the City's focus on safety. All Reviewed Plans Engineering/ Enforcement/ Education/ Emergency Response 2 Create a “Safety Champion” position/role within the City to organize educational campaigns/provide information through community outreach. Topics include driving behavior, speed awareness, seatbelt usage, safe practices, for bicyclists and pedestrians. Accessibility Transition Plan, SS4A SAP Education 3 Create increased awareness within agency departments, promoting the City’s alignment on safety values. SS4A SAP Education 4 Continue to promote Safe Routes to School and Walking School Bus partnership, coordinating with School Districts and law enforcement to organize and promote Bike, Walk, or Ride to School Days. Use Bike, Walk, or Ride to School Days as educational events to promote safety projects. Partner with parents’ associations, homeowners’ associations, and local businesses to enhance ‘routes’ to school and promote event days. Accessibility Transition Plan, Fairhope Comprehensive Plan Education 5 Involve businesses on or near trails to increase awareness of active transportation infrastructure. Fairhope Comprehensive Plan Education Page 245 of 661 76 6 Have schools provide students and parents with multi-modal infrastructure information at the start of the year. - Education 7 Develop a neighborhood traffic calming policy and update it at least every five (5) years. Continue to use devices such as speed feedback signs, textured crosswalks, and roundabouts for traffic calming. Devices such as offset speed tables, rumble strips, and chicanes can be implemented as traffic calming devices along emergency routes to mitigate emergency vehicle delay while providing a traffic calming effect to regular vehicles. Standalone Policy Engineering/ Emergency Response 8 Establish a targeted enforcement program (for aggressive driving and high speeds) and coordinate with local law enforcement in areas found to have significant speeding (85th percentile speeds over 10 mph above the limit). - Enforcement 9 Incorporate proposed safety projects from this plan into future developments and transportation projects. All Future Plans Engineering 10 Update roadway and intersection design standards to promote safety for all roadway users and address deficiencies, particularly by incorporating detailed construction specifications for crossings and bicycle lanes into the City’s standard drawings. The City should consider adopting NACTO design guides as its standard. Minimize necessary crossing points related to existing and proposed sidewalks and multi-use paths. Standard Street and Sidewalk Design Specifications Engineering 11 Prepare and adopt a Complete Streets Policy. Ensure the policy dictates how to include Complete Streets at every stage of the life cycle (construction, repaving, maintenance) and that the policy accommodates the needs of emergency response vehicles. (See City of Fort Lauderdale's Complete Streets Manual and City of Boca Raton's Complete Streets Policy.) Standalone Policy Engineering/ Emergency Response 12 Develop a Multi-Modal Plan to integrate with the next update of the Fairhope Comprehensive Plan to prioritize design and construction of projects for future funding allocations. Standalone Policy Engineering 13 Establish a “Safety Team” that would meet regularly to review all fatal and serious injury crashes and identify/evaluate mitigation measures such as signage, pavement markings, and roadway/sidewalk modifications. - Engineering/ Education 14 Annually celebrate projects that enhance safety, as well as strides made toward the City’s crash reduction goals. Celebrate through the City’s communication department with press releases and social media posts, or with ribbon cuttings for major milestones. SS4A SAP Engineering/ Education 15 Establish a schedule for regularly updating the High Injury Network (HIN) through future crash data review, and update project priorities as needed. SS4A SAP Engineering Page 246 of 661 77 16 Reprioritize future funding allocations for projects that achieve safety goals, prioritizing those located on the high injury network. SS4A SAP Engineering 17 Continue providing off-road alternatives/greenway bypasses near HIN segments. Crossings may require road improvements to increase pedestrian and cyclist safety and comfort. - Engineering 18 Create wayfinding specifically for non-motorized users within biking or walking distance for key destinations in Fairhope. Fairhope Walkability & Wayfinding Engineering/ Education 19 Develop and adopt Traffic Impact Study (TIS) guidelines that include roadway safety as a priority. Standalone Policy Engineering 20 Update the City’s development code to reflect NACTO Design Guidelines and use these in the TIS requirements. Special attention should be given to access management in TIS reports, to minimize conflict points and prioritize non-motorized circulation. - Engineering 21 Develop a Parking Management Plan Standalone Policy Engineering 22 Update the City’s existing plans to incorporate safety requirements related to LSVs All Reviewed Plans (as applicable) Engineering/ Education 23 Develop Signal Timing and Alternate Routing Plans for Special Events - Engineering 24 Require new developments to conduct safety analysis during the due diligence and/or design phases of projects. Advocate for existing developments to include safety as a priority component in redevelopment and future planning. - Engineering 25 Implement a Signal Timing Management Process, creating a specified plan for regularly updating signal timings and coordination plans for the City’s traffic signals. - Engineering 26 Encourage and incentivize new developments to consider opportunities for driveway/access consolidations. - Engineering 27 Create and adopt a Vulnerable Road User (VRU) Policy Standalone Policy Engineering/ Education 28 Develop and maintain an incident management training program for the training of first responders to handle a variety of crash scenarios. - Emergency Response 29 Partner with law enforcement to provide crash report coding training, using data definitions defined by the Model Minimum Uniform Crash Criteria (MMUCC), ANSI D-20 and D-16, FARS, and SafetyNet criteria. - Engineering/ Emergency Response 30 Develop a Low-Speed Vehicle Strategy Plan that includes safety measures directed toward infrastructure and driver behaviors. This plan could include a variety of benchmarks, including annual safety inspections, required defensive driving courses, lower allowable speed limits, and the development of a distinct allowable roadway network. Standalone Policy Engineering/ Education Page 247 of 661 78 Project Selection Cover Page Page 248 of 661 79 Project Selection and Prioritization Prioritization After the review and validation of the HIN by the Steering Committee, five (5) transportation safety factors were assigned individual weights to be used in the corridor prioritization process. The weightings were determined using input from members of the steering committee, the stakeholder group, and City staff. This exercise resulted in a methodology that is uniquely aligned with the priorities of the City. The five (5) factors are described below. Fatal & Serious Injury Crashes This is the number of fatal & serious injury (KA) crashes occurring within a 150’ buffer along each segment. These crash types are defined using the KABCO scale referenced in the Safety Analysis section. Preventing these fatal and serious injury crashes is the highest priority of the SS4A program and of the City of Fairhope. Total Crash Rate The total number of crashes at a location does not tell the whole story, as areas with a higher traffic volume are more likely to experience a greater absolute number of crashes. Furthermore, locations with high crash volumes often experience congestion which may result in lower crash severities. Crash rate calculations account for the traffic volumes at specific locations to allow for a more effective comparison between similar locations with safety concerns. The crash rates shown in Appendix B, which shows the project prioritization table, are expressed as crashes per million vehicle miles of travel and were calculated using the FHWA Roadway Departure Safety manual methodology. Pedestrian & Bicyclist Crashes This is the number of vulnerable road user (VRU) crashes along each segment, including pedestrians, bicyclists, and micromobility users. This is an essential consideration for the City of Fairhope, where there is a large percentage of the population that utilize alternative modes of travel. Demographic Considerations Demographic characteristics of the areas surrounding each roadway segment were considered in the prioritization process. This helps ensure that underserved communities are accounted for and prioritized appropriately for safety improvements. Public Input The public comments referred to in the Engagement & Collaboration section played a key role in the prioritization of the HIN segments. Page 249 of 661 80 Figure 38: Project Prioritization Weighting Figure 38 shows the results of the prioritization weighting process. The ‘Fatal & Serious Injury Crashes’ and ‘Vulnerable Road Users’ categories were deemed to be the two most important criteria. Appendix B provides a summary of the HIN prioritization exercise. These weightings were applied to the criteria for all the HIN segments to rank the corridors in order of priority. The results of this ranking are shown in Table 18. Table 18: High Injury Network Prioritization ID Street Name From To Score Rank C Section St/Veterans Drive Greeno Rd (US-98) Pecan Ave 58.06 1 A Greeno Road (US-98) City Limits Manley Street 57.69 2 B Fairhope Ave Fairhope Pier Normandy St 41.07 3 D Triangle Drive / AL-104 Section St / Veterans Dr City Limit 35.73 4 F Bancroft St Bayou Dr Morphy Ave 34.03 5 E Morphy Ave S Church St Thompson Hall Rd 30.29 6 H Church St Fels Ave Magnolia Ave 28.17 7 G Twin Beech Rd Young Street CR-13 25.26 8 J Thompson Hall Rd Fairhope Ave Bay Meadows Ave 23.73 9 I S Mobile St (Scenic Highway 98) Fairhope Ave Nelson Dr 23.14 10 Fatal & Serious Injury Crashes 28% Total Crash Rate 17% Demographic Considerations 13% Vulnerable Road Users 28% Public Input 14% Prioritization Weighting Page 250 of 661 81 Prioritization Results The prioritization results are displayed graphically using a gradient color scheme in Figure 39, where the darker blue segments scored higher during the prioritization process and the lighter blue scored lower. As displayed in Table 18, Section Street/Veterans Drive and Greeno Road (US-98) scored the highest during the prioritization process, while Thompson Hall Road and S Mobile Street (Scenic Highway 98) scored the lowest. Figure 39: HIN Segment Prioritization Scores Page 251 of 661 82 Project Fact Sheets Safety improvement recommendations were developed for each HIN corridor using the Engineering Countermeasures Toolkit presented in the Countermeasures and Strategies section. Project fact sheets were developed for the ten (10) HIN segments and are included in Appendix C. The fact sheets summarize the crash data analysis, public input, and selected engineering countermeasures with their benefits. The fact sheets provide a concise summary of each proposed project location for ease of reference in future funding and project programming opportunities. As referenced in the High Crash Locations section, the HIN captures the top ten (10) high-crash segments (HCS) and high-crash intersections (HCI), which are included and provided recommended improvements on the project fact sheets. Supplemental Recommendations City-Wide Recommendations The following is a brief description of some of the recommendations that appear throughout multiple project fact sheets for corridors across the City. Traffic Signal Backplates Backplates provide a contrasted background to the traffic signal heads, further enhancing driver awareness. These low-cost additives are especially effective in areas with sun glare or adverse weather conditions. Retroreflective Borders to Existing Backplates Retroreflective borders are enhancements added to traffic signal head backplates. They consist of a controlled- contrast background with a 1- to 3-inch yellow retroreflective border. These borders are designed to improve the visibility and conspicuity of traffic signals, making them more noticeable to drivers in various conditions, in cluding daytime, nighttime, and during power outages. Rumble Strips Rumble strips are a highly effective traffic safety measure designed to help prevent roadway departure crashes. They are typically installed along the centerline, edge line, or shoulder of the road and create both noise and vibration when a vehicle crosses them. Raised Pavement Markers (RPMs) Raised Pavement Markers (RPMs) are small devices installed on road surfaces to enhance lane visibility and improve traffic safety. By delineating lanes more effectively, RPMs can reduce lane departure crashes and improve overall road safety. They are particularly effective in low-light conditions and during adverse weather. Mid-Block Crossings Mid-block crossings provide pedestrians with a designated place to cross the street between intersections. Rectangular Rapid Flashing Beacons (RRFBs) at mid-block crossings enhance pedestrian safety by making crossings more visible and alerting drivers to the presence of pedestrians. High-Emphasis Crosswalks High emphasis crosswalks are designed to improve pedestrian safety by making crosswalks more visible to drivers. These crosswalks use high-visibility markings such as bar pairs, continental, or ladder patterns, which are more noticeable than traditional transverse lines. Page 252 of 661 83 Targeted Enforcement Targeted enforcement is where law enforcement focuses on specific violations or high-risk behaviors in designated areas. This approach aims to deter dangerous driving behaviors and improve overall road safety. Law enforcement targets specific violations such as speeding, DUI, seatbelt use, or distracted driving in areas known for high crash rates or risky behaviors. Downtown Fairhope Recommendations The following descriptions are for recommendations that appear in multiple project fact sheets for corridors located in Downtown Fairhope. Pedestrian Walk Signal Heads Pedestrian walk signals distinctly indicate when it is safe to cross a roadway, helping to increase safety and traffic flow for all roadway users. Per the Public Right-of-Way Accessibility Guidelines (PROWAG), these devices should be fitted with audible speech messages and visual indicators to assist the visually or audibly impaired. Currently, the intersection of Fairhope Avenue and Section Street is the only intersection in the downtown area with pedestrian signal heads, while Greeno Road (US-98) exhibits several intersections with pedestrian walk signals. In-Street Warning Lights The City of Fairhope currently utilizes a form of in-street warning lights for pedestrians along a portion of Section Street near Pine Street; however, these systems could be vastly beneficial to implement in the pedestrian-heavy areas of downtown and along the coast. Replacement of 4-Way Signal Heads While 4-way signal heads may be aesthetically pleasing and match the “small-town” appeal, these traffic control devices result in lower visibility for both drivers and non-motorists. Installing individual signal heads across from each approach enhances the visibility for all road users, further decreasing the likelihood of collisions. Sidewalk Connectivity Continuous sidewalks provide safe and accessible routes for pedestrians, reducing the need for them to walk on the roadway surface or navigate unsafe areas. Enhanced safety is a primary benefit, as continuous sidewalks reduce pedestrian-vehicle conflicts by providing a dedicated space for walking , away from vehicular traffic. Improved accessibility ensures that all pedestrians, including those with disabilities, have a smooth and unobstructed path. Additionally, a connected sidewalk network promotes walking as a viable mode of transportation, supporting healthier lifestyles and reducing traffic congestion. It also facilitates easier access to important destinations like schools, businesses, healthcare facilities, and transit stops. Strategic On-Street Parking Removing or adding on-street parking can have significant impacts on traffic safety, mobility, and the overall urban environment. Removing on-street parking can improve traffic flow and safety by reducing obstacles and enhancing visibility. Without parked cars blocking their view, drivers have better sightlines, which helps them see pedestrians and cyclists more clearly. Integrating on-street parking with traffic calming measures, like curb extensions, enhances pedestrian safety and can reduce vehicle speeds. Page 253 of 661 84 Complete Streets Complete streets are designed to accommodate all users (pedestrians, cyclists, motorists, and public transportation), integrating features that enhance connectivity and accessibility. This holistic approach improves safety by reducing conflicts between different modes of transportation and creating well -marked, dedicated spaces for each user group. For residents, this means safer, more enjoyable commutes, enhanced mobility options, reduced traffic congestion, and healthier, more active lifestyles. The Church Street complete streets project in Fairhope is a prime example of these benefits in action. By transforming the area with wider sidewalks, bike lanes, adequate lighting, and improved crosswalks, the project has significantly enhanced pedestrian and bicycle safety. Raised/Textured Crosswalks These innovative designs elevate the crosswalk surface above the roadway, resembling a speed table, or use textured materials that provide tactile feedback. Such features are aimed at increasing visibility, reducing vehicle speeds, and creating safer crossing environments. Raised crosswalks naturally compel drivers to reduce speed as they approach, which is particularly valuable in areas with high pedestrian traffic, or near schools and parks. The elevation makes the crosswalk more noticeable, alerting drivers to yield and pay closer attention to pedestrians. This reduction in speed drastically decreases the likelihood and severity of potential accidents, offering greater protection to both pedestrians and cyclists. Textured crosswalks, on the other hand, utilize materials like brick, cobblestone, or other distinctive patterns that signal a change in driving conditions. These textures can be felt through the vehicle’s tires, prompting drivers to slow down. Additionally, visually distinctive crosswalks are easier for pedestrians to identify, enhancing their ability to navigate safely. Unique to Fairhope Coastal Multi-Use Paths The paths along the coast of Fairhope allow residents and tourists to travel throughout the coastal areas of the City, largely without obstruction from vehicular traffic. The Fairhope Pier, parks, and shops are often the highest volume areas for non-motorists and commonly attract visitors from other regions. Much of the existing multi-use path network is in adequate condition, but some portions are not fully ADA compliant. The City should consider not only the pathways themselves for maintenance and ADA compliance purposes, but also the parking areas from which many non-motorist trips originate. Fairhope Avenue and Magnolia Avenue tend to carry much of the non-motorist volume travelling between downtown and the coast . Wayfinding signs could also greatly benefit all modes of travel through these areas, guiding non-motorists to the most ideal routes and helping them to avoid conflicts with vehicles and other obstacles. Page 254 of 661 85 Walk-to-School Paths The City of Fairhope utilizes two (2) separate “Walking School Bus” (WSB) programs, dedicated for the students of Fairhope East Elementary School and Fairhope West Elementary School. The program is a daily initiative where children can meet up and walk to school together under the supervision of adults. While both schools currently have sidewalks and pedestrian facilities in the surrounding areas, several safety issues remain that could be alleviated through a variety of improvements. Starting near the intersection of Greeno Road (US-98) and Plantation Boulevard, Fairhope East utilizes Edwards Avenue as the primary route for their “walking school bus”. Sidewalks and crosswalks are present throughout the route; however, safety along this route could be improved with high-emphasis crosswalks, RRFBs, and potentially speed tables. The sidewalk crosses Edwards Avenue just east of Patrician Street, which places the students and faculty in conflict with vehicles. Continuing the sidewalk along one o r both sides would remove the need for crossing points, further increasing the safety of non-motorists. Starting near the intersection of Fairhope Avenue and School St reet, Fairhope West utilizes the sidewalk network along Fairhope Avenue and Bancroft Street for their “walking school bus”. The sidewalks are adequate and have been recently updated near Oak Avenue, but there remains a need for additional upgrades along the route. Currently, there are no pedestrian countdown signals at the signalized intersections. RRFBs and other crosswalk upgrades would be extremely beneficial at the intersection of Bancroft Street and Bayou Drive, where students and faculty are required to cross the intersection with limited sight distance and vehicles traveling downhill toward the intersection. Additionally, dedicated walk-to-school paths are much needed for Fairhope Middle School and Fairhope High School. While there are existing sidewalks and pedestrian facilities along Greeno Rd (US-98), there are a significant number of crossing points and non-ADA compliant approaches. When a path is suboptimal, users are less inclined to use it. Although there is a significant network of non-motorist connections and facilities, routes from the west would greatly benefit from enhanced links to Fairhope Middle and High Schools. Evaluating the intersections of Pirate Drive and Greeno Road (US-98) and Pirate Drive at Twin Beech Road for an alternative configuration or method of traffic control could potentially improve traffic flow and safety. ‘Park Once’ Behavior ‘Park Once’ refers to people parking at a single place and using multi-modal transportation options to travel to other desired areas, as opposed to finding new parking spaces for each of their destinations. Areas that allow people to only need to park once experience lower traffic volumes, high pedestrian activity, and fewer vehicular conflicts. The largest parking opportunities near downtown Fairhope include the municipal parking deck, on-street parking, Bancroft St, and the Fairhope Pier. While there exists a strong public sentiment for converting the heart of downtown Fairhope to pedestrian-only access, the existing roadway characteristics would make that option largely unfeasible. An attractive option would be to convert sections of downtown roadways such as Fairhope Avenue, Section Street, Bancroft Street, and Church Street into complete streets. This option would lower vehicle traffic volumes and speeds while increasing non-motorist safety and accessibility. Page 255 of 661 86 Progress and Transparency Cover Page Page 256 of 661 87 Progress & Transparency The City of Fairhope SAP recommends a set of actions that will support the successful implementation and monitoring of the recommended projects and strategies. The City of Fairhope must work alongside related departments and agencies to implement the projects and policy changes described in this SAP and assume joint responsibility for the complete fulfillment of the Plan. The City and the task force described in the following sectio n will continue to update the public on the progress of project, policy, and process implementation. A progress and transparency toolkit has been provided to the City to keep the public informed and aware of ongoing projects and the benefits of the proposed improvements after implementation. Implementation Process To successfully implement an SS4A grant-funded project, the City must undertake several key steps. The first step is the preparation and adoption of a comprehensive safety action plan, which is accomplished by the City of Fairhope through this document. Once the plan has been approved, the City must engage in project -level planning, design, and development activities directly connected to the completion of the identified projects. This includes infrastructure improvements as well as behavioral and operational activities. The City must also ensure proper coordination among various stakeholders, including local government agencies, community organizations, and the public, to gather input and support for the proj ects. Additionally, the City must adhere to the timelines and funding requirements specified in the grant agreement, ensuring that all activities are completed within the stipulated period. Regular monitoring and evaluation of progress are essential to ensure that the safety goals are being met and that any necessary adjustments are made. Task Force Implementation and Monitoring It is recommended that a subset of the Steering Committee reconvenes in the future as a Fairhope Safety Task Force to direct the SAP implementation, monitoring, and future progress. The Task Force can consist of Public Works staff, other City of Fairhope departments, Fairhope Police Department, other local emergency service providers, key Baldwin County staff, key ALDOT staff, other adjacent communities, and other stakeholders as needed. It is recommended that this group convene annually after the adoption of the Fairhope SAP to review the latest available crash data trends, discuss the progress of project implementation, and assess progress toward crash reduction goals. The Task Force will discuss opportunities to build upon the plan to address any changing crash trends alongside community needs, new technologies, and additional resources available to assist in implementation. Page 257 of 661 88 Public Posting of the Fairhope SAP Upon completion and adoption, this plan will be made public on the dedicated project website and the City’s website. It is recommended the project website be maintained to update the public with new crash data trends , project implementation status, and progress toward safety goals. Figure 40: Fairhope SAP Website Safety Dashboard Maintenance The Fairhope Safety Task Force should periodically update the safety dashboard using ALDOT’s AlaData Safety online crash database in order to inform the public of the progress toward the City’s interim reduction goal and the long-term goal of zero traffic deaths and serious injuries. Supplemental Visual Progress Indicators These indicators can take various forms, such as maps and infographics, which visually represent the progress and impact of safety initiatives. Interactive maps can show the locations of ongoing and completed projects, allowing residents to see how their n eighborhoods are being affected. Infographics can summarize key statistics and achievements in a visually appealing manner, helping to communicate the benefits of the projects effectively. By using these visual tools, the City of Fairhope can foster a sense of transparency and accountability, ensuring that the public remains informed and engaged throughout the implementation process. Additionally, these tools can be configured to serve as valuable feedback mechanisms, allowing residents to provide input and express concerns, which can be addressed in future project phases. Page 258 of 661 89 Future Engagement To keep the public informed about how projects and policy changes are enhancing safety, the City of Fairhope will adopt several effective communication strategies. First, a mix of traditional and digital media channels will be utilized to reach a broad audience. This includes press releases, social media updates, newsletters, and community meetings. Regular updates on project milestones, safety improvements, and success stories can help maintain public interest and support. It is vital to measure and evaluate the effectiveness of these communication efforts, adjusting strategies as needed to ensure they resonate with the community. By maintaining open and consistent communication, the City can demonstrate their commitment to safety and encourage public parti cipation in ongoing initiatives. Audits of Safety Progress Before-and-after studies for safety projects are essential for demonstrating progress and ensuring transparency. These studies involve a comparative analysis of roadway safety conditions both before and after a project has been implemented. By systematically collecting and analyzing data from both periods, project stakeholders can accurately assess the improvements of safety and identify areas requiring further enhancement. This process of project auditing not only validates the effectiveness of the projects but also creates trust among the community and stakeholders. Ensuring all parties involved are informed and focused on improving safety further reinforces the commitment to creating safer environments. Future Progress Potential Growth While the City of Fairhope is known for its small -town feel, it is increasingly likely that the area’s population will continue to grow in the future. While growth in the north and west directions is largely infeasible, the areas east and south of Fairhope are prime regions for future expansion and annexation. It is recommended that these newly incorporated areas be developed using strategies found in this SAP, ensuring proper safety and due diligence for all areas within the City. The City should use the proposed HIN and City-wide recommendations to guide potential improvements for the future roadways of Fairhope. AL-181, a state route largely outside the eastern City limits, is part of a roadway network with rapidly increasing traffic volumes and safety concerns. There is currently a large wave of newly constructed houses and neighborhoods emerging along AL-181, further congesting the rural 2 -lane roads with volumes exceeding their intended capaCity. There are proposed plans for the future widening of AL-181, which will help alleviate congestion and travel times but will further increase speeds and the possibility of high-severity crashes. Additionally, pedestrian and non-motorist connectivity is very limited along this segment, with only a small portion of the roadway exhibiting sidewalks or multi - use paths. Sidewalks are commonly included in the construction of the newly -constructed neighborhoods; however, gaps exist between these neighborhood sidewalk networks, as well as along routes to popular destinations. Page 259 of 661 90 Planned Projects One of Fairhope’s current flagship initiatives is the Veterans Drive Roundabout, designed to create smoother traffic flow and reduce the likelihood of high-speed collisions commonly associated with traditional intersections. Construction to replace the existing two-way stop -controlled intersection began in late 2024, with the completion date estimated to be in early 2026. Complementing this project, the Veterans Drive Pedestrian Tunnel will provide safe passage for pedestrians to cross underneath busy roads, significantly mitigating the risk of collisions involving both pedestrians and vehicles. Sidewalk improvements across various areas of Fairhope are set to provide safer, more accessible walkways for residents, encouraging walking as a viable and safe mode of transport. Additionally, the City is exploring potential projects such as enhanced bike lanes and improved street lighting to further bolster safety. These initiatives collectively represent Fairhope's commitment to creating a safe, efficient, and pedestrian-friendly environment, ensuring that all roadway users can navigate the City securely and comfortably. With community engagement and support, these projects will not only improve immediate safety conditions but also pave the way for a more sustainable and connected future. By focusing on safety enhancements, the City not only addresses immediate risks but also fosters a long-term safety environment that supports growth and community wellbeing. Ensuring that each project, from the Veterans Dr ive Roundabout to sidewalk improvements, prioritizes the safety of pedestrians, cyclists, and motorists is crucial. These developments should incorporate the latest in safety technology, traffic management, and urban design principles. The community's eagerness to embrace and support these projects is evident, underscoring the collective recognition of their importance. As Fairhope continues to grow and evolve, the commitment to pursuing future safety initiatives should remain steadfast. By proactively seeking out and implementing safety projects, Fairhope can position itself as a leader in municipal planning and community care. This forward-thinking approach will ensure that safety is not just a priority but a fundamental cornerstone of the City's development. Page 260 of 661 91 Appendix A: Signed Resolution Page 261 of 661 92 Appendix B: Project Prioritization Page 262 of 661 HIN ID Road Name From To Length, mi AADT Total Crashes KA Crashes KA Crash Index Crash Rate (crashes per 1 million VMT) Crash Rate Index Demographics Score Demographics Index VRU Crashes VRU Crash Index Public Comments Public Comment Index Total Score Rank C Section St/Veterans Dr Greeno Rd (US-98)Pecan Ave 3.00 8,000 290 3 0.21 6.62 0.16 0.43 0.89 8 1.00 154 0.70 58.06 1 A Greeno Rd (US-98)City Limits Manley Rd 5.80 34,000 810 14 1.00 2.25 0.05 0.47 0.96 2 0.25 146 0.67 57.69 2 B Fairhope Ave Fairhope Pier Normandy St 3.80 10,000 425 1 0.07 6.13 0.15 0.45 0.93 3 0.38 219 1.00 41.07 3 D Triangle Dr (AL-104)Veterans Dr City Limit 0.75 4,000 228 2 0.14 41.64 1.00 0.42 0.86 0 0.00 56 0.26 35.73 4 F Bancroft St Bayou Dr Morphy Ave 0.64 2,100 81 0 0.00 33.28 0.80 0.43 0.89 2 0.25 30 0.14 34.03 5 E Morphy Ave S Church St Thompson Hall Rd 2.62 7,000 201 1 0.07 6.01 0.14 0.48 0.98 2 0.25 96 0.44 30.29 6 H Church St Fels Ave Magnolia Ave 0.37 2,000 44 0 0.00 32.58 0.78 0.44 0.90 0 0.00 49 0.22 28.17 7 G Twin Beech Rd Young St Oberg Rd 1.51 5,000 53 1 0.07 3.85 0.09 0.47 0.96 2 0.25 35 0.16 25.26 8 J Thompson Hall Rd Fairhope Ave Bay Meadows Ave 1.01 3,400 14 3 0.21 2.23 0.05 0.49 1.00 1 0.13 5 0.02 23.73 9 I S Mobile St Fairhope Ave Nelson Dr 1.27 5,200 25 2 0.14 2.07 0.05 0.45 0.92 1 0.13 44 0.20 23.14 10 Assigned Weighting 100% City of Fairhope High Injury Network - Project Prioritization Segment Details 28% 17% 13% 28% 14% Page 263 of 661 93 Appendix C: Project Fact Sheets Page 264 of 661 GREENO ROAD (US-98) from City Limits to Manley Road Characteristics This section of Greeno Road is a two-way roadway, separated by a two-way left-turn lane (TWLTL) along the southern end and grass medians along the northern end. Greeno Road is the highest speed and volume roadway within the City of Fairhope. Ranking Index Fatal & Serious Injury Crashes: Bike/Ped Crashes: Crash Rate: Public Engagement: Demographics Consideration: Fatal (3)Serious Injury (14)VRU (3) Speed Limit 50 mph Lanes 4 Total Crashes 1,005 Vehicles/Day 34,000 US Route Community Input HCI 7 Along Greeno Road, Facing North, Just South of Daugherty Lane DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 265 of 661 GREENO ROAD (US-98) from City Limits to Manley Road ID Countermeasure Cost Schedule Project Readiness 1 Install Offset Left-Turn Lanes $$$$Long-Term 2 Evaluate and Convert Wide Medians for Minimizing/Closure and/or Install Left-Turn Lanes $$$Long-Term 3 Replace Two-Way Left-Turn Lane (TWLTL), Install Medians as Necessary $$$$$Long-Term Ready 4 Develop & Implement Access Management Plan / Minimize Driveway Density $$$Long-Term Ready 5 Conduct Right-Turn Lane Warrants along Mainline $Short-Term 6 Convert Channelized Southbound Right-Turn to “Smart Channel” Right-Turn Lane $$Mid-Term Ready 7 Analyze Red-Light Running w/ Data Collection Camera $Short-Term Ready 8 Install/Upgrade VRU Infrastructure $$Mid-Term 9 Evaluate School Peak Hour Traffic Plans $Short-Term Ready 10 Install Backplates with Retroreflective Borders to Signal Heads $Short-Term Ready 11 Install Speed Feedback Signage $$Mid-Term Ready 12 Replace Southbound-Left Turn Lane with Eastbound-Left Acceleration Storage $$Mid-Term Ready 13 Install Buffer between Greeno Rd and Sidewalk $$Mid-Term Ready 14 Install Raised Channelized Islands at Right-Turns, including Pedestrian Refuge Islands $$$Mid-Term Ready 15 Install Red “T” Signal Head Displays on Mainline $Short-Term Ready 16 Install Near-Side Signal Heads on NB and WB Approaches $$Mid-Term Ready 17 Evaluate Signal Clearance Intervals $Short-Term Ready 18 Install Pedestrian Signal Heads $$$Long-Term FHWA Proven Safety Countermeasure Crash Modification Factors Countermeasure Vulnerable Road User Related Countermeasure Benefit Summary • By offsetting the left-turn lanes, drivers have a clearer view of oncoming traffic, reducing the likelihood of collisions when making left turns. • Right-turn lanes allow turning vehicles to separate from through movements, maintaining smooth traffic flow and decreasing the likelihood of rear-end crashes. • Red “T” displays on signal heads increase the conspicuity of red lights, further increasing driver awareness of the required stop and reduces the chances of red-light running. • Monitoring areas with red-light running issues can help law enforcement determine which areas should be heavily addressed with targeted enforcement. • Backplates with retroreflective borders increase the conspicuity of traffic signal heads, especially under low-light conditions. They also help drivers quickly and easily identify traffic signals in the presence of visual clutter. RECOMMENDED COUNTERMEASURES Requires ROW Acquisition Requires Utility Relocation DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 266 of 661 FAIRHOPE AVENUE from Fairhope Pier to Normandy Street Characteristics This section of Fairhope Avenue is a two-way roadway, with a two-way left-turn lane though portions of the segment. Sidewalks are present thoughout the western end of the segment, but are absent along the eastern end. The western end of Fairhope Avenue runs through the downtown area, exhibiting high volumes of pedes- trians and non-motorists. Ranking Index Bike/Ped Crashes: Crash Rate: Public Engagement: Demographics Consideration: Fatal (0) Serious Injury (1) VRU (3) Speed Limit 15 - 35 mph Lanes 2 Total Crashes 503 Vehicles/Day 10,000 Local Route Community Input HCI 3 Along Fairhope Avenue, Facing East, Just East of Church Street DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety LOW HIGH LOW HIGH LOW HIGH LOW HIGH LOW HIGH *Annual Average Daily Traffic (AADT) Varies Greatly Throughout Segment Fatal & Serious Injury Crashes: Page 267 of 661 FAIRHOPE AVENUE from Fairhope Pier to Normandy Street ID Countermeasure Cost Schedule Project Readiness 1 Consider Closing Magnolia Avenue Approach (Providing Pedestrian Mall Area and Parking)$$Mid-Term Ready 2 Install Retroreflective Striping/Signage to Delineate Movement to S Mobile St $Short-Term Ready 3 Consider Converting from Angled Parking Spaces to Parallel Parking $Short-Term Ready 4 Install Single-Faced Signal Heads $$$Long-Term 5 Install Mid-Block Pedestrian Crossing $$Short-Term Ready 6 Install Grooved Centerline Rumble Strips and/or Raised Pavement Markers (RPMs)$Short-Term Ready 7 Replace Two-Way Left-Turn Lane (TWLTL), Install Medians as Necessary $$$Long-Term Ready 8 Convert Intersection to Offset-T Geometry $$$Long-Term Ready 9 Develop & Implement Access Management Plan / Minimize Driveway Density $$$Long-Term Ready 10 Install Rectangular Rapid Flashing Beacons (RRFBs) for Existing Mid-Block Crossings $$Mid-Term 11 Install Backplates with Retroreflective Borders to Signal Heads (All Signalized Intersections)$Short-Term Ready 12 Install Curb Extensions $$Long-Term Ready 13 Install Chicanes and/or Raised Islands with Vegetation $$Long-Term Ready 14 Evaluate Movements at Walmart / ALDI Driveways $Short-Term Ready 15 Convert Chanelized Northbound Right-Turn to “Smart Channel” Right-Turn Lane $Short-Term Ready 16 Install Sidewalk/Sidepath along Entire Segment and/or Minimize Required Crossing Points $$$Long-Term Ready 17 Install Transverse Pavement Markers at RAB Approaches $Short-Term Ready FHWA Proven Safety Countermeasure Crash Modification Factors Countermeasure Vulnerable Road User Related Countermeasure Benefit Summary • Backplates with retroreflective borders increase the conspicuity of traffic signal heads, especially under low-light conditions. They also help drivers quickly and easily identify traffic signals in the presence of visual clutter. • Rumble strips along centerlines and edgelines provide tactile and auditory feedback to drivers when their vehicle strays from the lane, helping to reduce the risk for roadway departure crashes and head-on collisions. • Transverse pavement markings create a visual cue that encourages drivers to slow down as they approach intersections or crossings. • Curb extensions are a traffic calming measure that extends the curbing into the parking areas, disallowing vehicles to park in areas that would block the driver/ VRU sight lines. • By promoting slower turning speeds and better visibility, “smart channel” right turns help reduce the likelihood of collisions at intersections. RECOMMENDED COUNTERMEASURES Requires ROW Acquisition Requires Utility Relocation DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 268 of 661 SECTION STREET / VETERANS DRIVE from Greeno Road (US-98) to Pecan Avenue Characteristics This segment of Section Street / Veterans Drive is a two- way roadway, with low speed limits throughout. The seg- ment experiences various levels of separation throughout, including grass medians, two-way left-turn lanes, and no separation between opposing travel lanes. The southern end of the segment runs through downtown Fairhope and experiences a large volume of pedestrians and non-motor- ists. Ranking Index Fatal & Serious Injury Crashes: Bike/Ped Crashes: Crash Rate: Public Engagement: Demographics Consideration: Fatal (0)Serious Injury (2)VRU (8) Speed Limit 15/35 mph Lanes 2 Total Crashes 289 Vehicles/Day 8,000 Alternate US Route Community Input HCI 2 Along Section Street, Facing South, Just South of Johnson Avenue DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 269 of 661 SECTION STREET / VETERANS DRIVE from Greeno Road (US-98) to Pecan Avenue ID Countermeasure Cost Schedule Project Readiness 1 Widen Shoulder (2’ minimum - 6’ preferred)$$$Long-Term 2 Wider Edge Lines $Short-Term Ready 3 Replace Two-Way Left-Turn Lane (TWLTL), Install Medians as Necessary $$$Long-Term Ready 4 Implement Designated School Drop-Off and Pick-up Lines away from Mainline $$Mid-Term Ready 5 Install Protection between Drainage Structures and Sidewalk $$$$$Long-Term 6 Minimize Parking Spaces near Driveways and Pedestrian Crossings $Short-Term Ready 7 Install Single-Faced Signal Heads $$$Long-Term 8 Install Rectangular Rapid Flashing Beacons (RRFBs)$$Mid-Term 9 Convert Channelized Southbound Right-Turn to “Smart Channel” Right-Turn Lane $$Mid-Term Ready 10 Upgrade Pedestrian Lighting $$Mid-Term 11 Install Curb Extensions and Raised Crosswalks $$$Long-Term Ready 12 Install Mid-Block Pedestrian Crossing $$Short-Term Ready 13 Create Raised Crosswalk Islands Using Chicanes, Refuge Islands, and Vegetation $$$Long-Term Ready 14 Install Backplates with Retroreflective Borders to Signal Heads $Short-Term Ready FHWA Proven Safety Countermeasure Crash Modification Factors Countermeasure Vulnerable Road User Related Countermeasure Benefit Summary • Backplates with retroreflective borders increase the conspicuity of traffic signal heads, especially under low-light conditions. They also help drivers quickly and easily identify traffic signals in the presence of visual clutter. • Wider edge lines enhance visibility, reduce roadway departures, lower crash rates, and support automated vehicle navigation. • Curb extensions are a traffic calming measure that extends the curbing into the parking areas, disallowing vehicles to park in areas that would block the driver/VRU sight lines. • Installing protection barriers between sidewalks and drainage structures not only separates vehicles from pedestrian areas but also prevents vehicles from veering off the roadway. These protections significantly reduce the severity of crashes and provide an enhanced sense of security for all road users. • By alerting drivers to the presence of pedestrians, RRFBs help reduce the likelihood of vehiclepedestrian conflicts. This is particularly important at mid-block crossings where drivers might not expect pedestrians. • Wider shoulders provide an increased recovery area for errant vehicles and offer a safer space for nonmotorized roadway users. RECOMMENDED COUNTERMEASURES Requires ROW Acquisition Requires Utility Relocation DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 270 of 661 TRIANGLE DRIVE / AL-104 from Section Street / Veterans Drive to City Limits Characteristics This section of Triangle Drive / AL-104 is a two-way road- way, with no separation between opposing travel lanes. This segment exhibits a straight alignment over generally rolling terrain. The intersection at Section Street/Veterans Drive is currently being converted into a roundabout. The intersection at Greeno Road has one of the highest crash densities in Fairhope. Ranking Index Bike/Ped Crashes: Crash Rate: Public Engagement: Demographics Consideration: Fatal (0) Serious Injury (2) VRU (0) Speed Limit 30 mph Lanes 2 Total Crashes 284 Vehicles/Day 4,000 State Route Community Input HCI 1 Along Triangle Drive / AL-104, Facing East, Just West of Washington Drive DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety LOW HIGH LOW HIGH LOW HIGH LOW HIGH LOW HIGH *Annual Average Daily Traffic (AADT) Varies Greatly Throughout Segment Fatal & Serious Injury Crashes: Page 271 of 661 TRIANGLE DRIVE / AL-104 from Section Street / Veterans Drive to City Limits ID Countermeasure Cost Schedule Project Readiness 1 Install Transverse Pavement Markings $Short-Term Ready 2 Widen Shoulder (2’ minimum - 6’ preferred)$$Mid-Term Ready 3 Wider Edge Lines $Short-Term Ready 4 Install Grooved Centerline Rumble Strips and/or Raised Pavement Markers (RPMs)$Short-Term Ready 5 Install Offset Left-Turn Lanes $$$Long-Term Ready 6 Install Raised Channelized Islands at Right-Turns $$$Long-Term Ready 7 Analyze Red-Light Running w/ Data Collection Camera $Short-Term Ready 8 Install/Upgrade VRU Infrastructure $$Mid-Term Ready 9 Install Raised Channelized Islands at Right-Turns, including Pedestrian Refuge Islands $$Mid-Term Ready 10 Install Advance Intersection Warning Signage $Short-Term Ready 11 Install Backplates with Retroreflective Borders to Signal Heads $Short-Term Ready 12 Consider Lower Speed Limit $Short-Term Ready 13 Install Red "T" Signal Head Displays on Mainline $Short-Term Ready 14 Install Near-Side Signal Heads on Northbound and Westbound Approaches $$Mid-Term Ready 15 Install Roadway Lighting $$$Long-Term FHWA Proven Safety Countermeasure Crash Modification Factors Countermeasure Vulnerable Road User Related Countermeasure Benefit Summary • Backplates with retroreflective borders increase the conspicuity of traffic signal heads, especially under low-light conditions. They also help drivers quickly and easily identify traffic signals in the presence of visual clutter. • Wider shoulders provide an increased recovery area for errant vehicles and offer a safer space for nonmotorized roadway users. • Rumble strips along centerlines and edgelines provide tactile and auditory feedback to drivers when their vehicle strays from the lane, helping to reduce the risk for roadway departure crashes and head-on collisions. • Transverse pavement markings create a visual cue that encourages drivers to slow down as they approach intersections or crossings. • By offsetting the left-turn lanes, drivers have a clearer view of oncoming traffic, reducing the likelihood of collisions when making left turns. • Wider edge lines enhance visibility, reduce roadway departures, lower crash rates, and support automated vehicle navigation. RECOMMENDED COUNTERMEASURES Requires ROW Acquisition Requires Utility Relocation DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 272 of 661 MORPHY AVENUE from S Church Street to Thompson Hall Road Characteristics This section of Morphy Avenue is a two-way roadway with no separation between opposing travel lanes. This segment follows a straight alignment with flat terrain. Morphy Avenue is one of the major roadways flowing east to west, along with Fairhope Avenue and Twin Beech Road. Ranking Index Bike/Ped Crashes: Crash Rate: Public Engagement: Demographics Consideration: Fatal (0) Serious Injury (1) VRU (2) Speed Limit 25 - 35 mph Lanes 2 Total Crashes 201 Vehicles/Day 7,000 Local Route Community Input HCI 1 Along Morphy Avenue, Facing East, Just West of School Street DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety LOW HIGH LOW HIGH LOW HIGH LOW HIGH LOW HIGH *Annual Average Daily Traffic (AADT) Varies Greatly Throughout Segment Fatal & Serious Injury Crashes: Page 273 of 661 MORPHY AVENUE from S Church Street to Thompson Hall Road ID Countermeasure Cost Schedule Project Readiness 1 Install Grooved Center/Edge Rumble Strips $$Mid-Term Ready 2 Install Raised Pavement Markers (RPMs)$$Mid-Term Ready 3 Install Single-Faced Signal Heads $$$Long-Term 4 Widen Shoulder (2' minimum - 6' preferred)$$$Long-Term Ready 5 Wider Edge Lines $Short-Term Ready 6 Clear & Grub Vegetation in Driver Sight $Short-Term Ready 7 Install Transverse Rumble Strips/Pavement Markings at Minor Street Approaches $Short-Term Ready 8 Upgrade to Retroreflective Striping/Signage $$Mid-Term Ready 9 Install Pedestrian Signal Heads $$$Long-Term 10 Install Curbing at Golf Cart Shop to Delineate Driveways $$Mid-Term Ready 11 Install Curb Extensions to Prevent Parking Sight Conflicts $$Long-Term Ready 12 Install Backplates with Retroreflective Borders to Signal Heads $Short-Term Ready 13 Implement Speed Feedback Signage $$Short-Term 14 Upgrade Pedestrian Infrastructure to ADA Compliance $$Mid-Term Ready FHWA Proven Safety Countermeasure Crash Modification Factors Countermeasure Vulnerable Road User Related Countermeasure Benefit Summary • Backplates with retroreflective borders increase the conspicuity of traffic signal heads, especially under low-light conditions. They also help drivers quickly and easily identify traffic signals in the presence of visual clutter. • Wider shoulders provide an increased recovery area for errant vehicles and offer a safer space for nonmotorized roadway users. • Transverse pavement markings create a visual cue that encourages drivers to slow down as they approach intersections or crossings. • Wider edge lines enhance visibility, reduce roadway departures, lower crash rates, and support automated vehicle navigation. • RPMs enhance visibility in low-light and adverse weather conditions, such as fog and rain, making it easier for drivers to see lane markings and road edges. • Curb extensions are a traffic calming measure that extends the curbing into the parking areas, disallowing vehicles to park in areas that would block the driver/ VRU sight lines. RECOMMENDED COUNTERMEASURES Requires ROW Acquisition Requires Utility Relocation DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 274 of 661 BANCROFT STREET from Bayou Drive to Morphy Avenue Characteristics This section of Bancroft Street is a two-way roadway, with no separation between opposing travel lanes. This segment exhibits on-street parking throughout the entire segment, and caters to the downtown and school areas. Ranking Index Fatal & Serious Injury Crashes: Bike/Ped Crashes: Crash Rate: Public Engagement: Demographics Consideration: Fatal (0)Serious Injury (0)VRU (2) Speed Limit 15 mph Lanes 2 Total Crashes 83 Vehicles/Day 2,100 Local Route Community Input HCI 1 Along Bancroft Street, Facing North, Just South of Bellangee Avenue DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 275 of 661 BANCROFT STREET from Bayou Drive to Morphy Avenue ID Countermeasure Cost Schedule Project Readiness 1 Install Rectangular Rapid Flashing Beacons (RRFBs) on Mainline $$Mid-Term 2 Install Grooved Center/Edge Rumble Strips $$Mid-Term Ready 3 Install Raised Pavement Markers (RPMs)$$Mid-Term Ready 4 Install Raised/Textured Crosswalks and/or Raised Intersections $$Mid-Term Ready 5 Install Single-Faced Signal Heads $$$Long-Term 6 Upgrade to Retroreflective Striping $$Mid-Term Ready 7 Install Curb Extensions (Morphy Ave, Johnson Ave, Fairhope Ave, Magnolia Ave)$$$Long-Term Ready 8 Install Pedestrian Signal Heads $$$Long-Term 9 Install Backplates with Retroreflective Borders to Signal Heads $Short-Term Ready FHWA Proven Safety Countermeasure Crash Modification Factors Countermeasure Vulnerable Road User Related Countermeasure Benefit Summary • Backplates with retroreflective borders increase the conspicuity of traffic signal heads, especially under low-light conditions. They also help drivers quickly and easily identify traffic signals in the presence of visual clutter. • By alerting drivers to the presence of pedestrians, RRFBs help reduce the likelihood of vehiclepedestrian conflicts. This is particularly important at mid-block crossings where drivers might not expect pedestrians. • Retroreflective markings bounce light from vehicle headlights back toward the driver’s eyes, making lane lines and road edges much more visible in adverse conditions and night-time. • Managing parking spaces near accesses can improve driver and non-motorist sight lines of oncoming traffic, allowing for more safe crossing and travel through an area. • Curb extensions are a traffic calming measure that extends the curbing into the parking areas, disallowing vehicles to park in areas that would block the driver/VRU sight lines. • RPMs enhance visibility in low-light and adverse weather conditions, such as fog and rain, making it easier for drivers to see lane markings and road edges. RECOMMENDED COUNTERMEASURES Requires ROW Acquisition Requires Utility Relocation DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 276 of 661 TWIN BEECH ROAD (CR-44) from Young Street to Oberg Road Characteristics This section of Twin Beech Road is a two-way roadway with no separation between opposing travel lanes. The roadway follows a straight alignment over flat terrain. Sidewalks are present throughout this segment, with numerous crossing points where the path switches sides of the roadway. The major access for Fairhope High School is along this section, leading to congestion issues during school dismissal. Ranking Index Bike/Ped Crashes: Crash Rate: Public Engagement: Demographics Consideration: Fatal (1) Serious Injury (2) VRU (3) Speed Limit 35 mph Lanes 2 Total Crashes 91 Vehicles/Day 5,000 Local Route Community Input HCI 0 Along Twin Beech Road, Facing East, Just East of Young Street DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety LOW HIGH LOW HIGH LOW HIGH LOW HIGH LOW HIGH *Annual Average Daily Traffic (AADT) Varies Greatly Throughout Segment Fatal & Serious Injury Crashes: Page 277 of 661 TWIN BEECH ROAD (CR-44) from Young Street to Oberg Road ID Countermeasure Cost Schedule Project Readiness 1 Install Grooved Center/Edge Rumble Strips $$Mid-Term Ready 2 Widen Shoulder (2’ minimum - 6’ preferred)$$$Long-Term Ready 3 Wider Edge Lines $Short-Term Ready 4 Install Rectangular Rapid Flashing Beacons (RRFBs)$$Mid-Term 5 Install Two-Way Direction Arrow across from Ingleside Approach $Short-Term Ready 6 Install High-Emphasis Crosswalks $$Mid-Term Ready 7 Install Crosswalks across Side Streets & Major Driveways $$Mid-Term Ready 8 Convert to No Passing Zone $Short-Term Ready 9 Transverse Pavement Markers $Short-Term Ready 10 Evaluate School Peak Hour Signal Timing Plans $$Mid-Term Ready 11 Install Right-Turn Lanes on All Approaches $$$Short-Term Ready 12 Install Ped Refuge Island at Crossing $$Mid-Term Ready 13 Install Raised Pavement Markers (RPMs)$$Mid-Term Ready 14 Install Roadway Lighting $$$Long-Term FHWA Proven Safety Countermeasure Crash Modification Factors Countermeasure Vulnerable Road User Related Countermeasure Benefit Summary • Raised medians provide a safe refuge for pedestrians crossing the road, allowing them to focus on one direction of traffic at a time. This reduces the complexity of crossing and enhances pedestrian safety. • By alerting drivers to the presence of pedestrians, RRFBs help reduce the likelihood of vehiclepedestrian conflicts. This is particularly important at mid-block crossings where drivers might not expect pedestrians. • Wider edge lines enhance visibility, reduce roadway departures, lower crash rates, and support automated vehicle navigation. • Wider shoulders provide an increased recovery area for errant vehicles and offer a safer space for nonmotorized roadway users. • Rumble strips along centerlines and edgelines provide tactile and auditory feedback to drivers when their vehicle strays from the lane, helping to reduce the risk for roadway departure crashes and head-on collisions. RECOMMENDED COUNTERMEASURES Requires ROW Acquisition Requires Utility Relocation DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 278 of 661 CHURCH STREET from Fels Avenue to Magnolia Avenue Characteristics This section of Church Street is a two-way roadway, with no separation between opposing travel lanes. This segment exhibits on-street parking throughout the entire segment, and caters to the downtown areas. Ranking Index Fatal & Serious Injury Crashes: Bike/Ped Crashes: Crash Rate: Public Engagement: Demographics Consideration: Fatal (0)Serious Injury (0)VRU (0) Speed Limit 15 mph Lanes 2 Total Crashes 44 Vehicles/Day 2,000 Local Route Community Input HCI 0 Along Church Street, Facing South, Just North of Morphy Avenue DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 279 of 661 CHURCH STREET from Fels Avenue to Magnolia Avenue ID Countermeasure Cost Schedule Project Readiness 1 Install Single-Faced Signal Heads $$$Long-Term 2 Install Raised and/or Textured Crosswalks $$Mid-Term Ready 3 Install Curb Extensions in No-Parking Areas near Crosswalks $$Mid-Term Ready 4 Minimize Parking Spaces near Driveways and Pedestrian Crossings $Short-Term Ready 5 Install Crosswalk Access to Community Park $$Mid-Term Ready 6 Various Speed Reducing Countermeasures $Short-Term Ready 7 Install Pedestrian Signal Heads $$Mid-Term Ready 8 Install Backplates with Retroreflective Borders to Signal Heads $Short-Term Ready 9 Convert to All-Way Stop Control and/or Raised Intersection $Short Term Ready 10 Install Rectangular Rapid Flashing Beacons (RRFBs)$$Mid-Term FHWA Proven Safety Countermeasure Crash Modification Factors Countermeasure Vulnerable Road User Related Countermeasure Benefit Summary • Backplates with retroreflective borders increase the conspicuity of traffic signal heads, especially under low-light conditions. They also help drivers quickly and easily identify traffic signals in the presence of visual clutter. • Minimizing parking spaces near driveways and streets allows for better visibility when entering and exiting the roadway. Closely parked vehicles can often block sight lines, leading vehicles and non-motorists to extend into the roadway to properly see oncoming traffic. • Managing parking spaces near accesses can improve driver and non-motorist sight lines of oncoming traffic, allowing for more safe crossing and travel through an area. • Curb extensions are a traffic calming measure that extends the curbing into the parking areas, disallowing vehicles to park in areas that would block the driver/VRU sight lines. • Pedestrian signal heads provide clear visual indicators for when it is safe and reasonable to cross the street safely. RECOMMENDED COUNTERMEASURES Requires ROW Acquisition Requires Utility Relocation DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 280 of 661 S MOBILE STREET (SCENIC HIGHWAY 98) from Nelson Drive to Fairhope Avenue Characteristics This section of S Mobile Street is a two-way roadway, with no separation between opposing travel lanes. This segment exhibits a high volume of pedestrians and non-motorists, as it is a scenic route along the coast of Mobile Bay. Ranking Index Fatal & Serious Injury Crashes: Bike/Ped Crashes: Crash Rate: Public Engagement: Demographics Consideration: Fatal (0)Serious Injury (2)VRU (1) Speed Limit 25 mph Lanes 2 Total Crashes 25 Vehicles/Day 5,200 Scenic US Route Community Input HCI 0 Along S Mobile Street, Facing North, Just North of White Avenue DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 281 of 661 S MOBILE STREET (SCENIC HIGHWAY 98) from Nelson Drive to Fairhope Avenue ID Countermeasure Cost Schedule Project Readiness 1 Conduct Intersection Control Evaluation / Consider Major Intersection Alteration $$$$Long-Term 2 Install Rectangular Rapid Flashing Beacons (RRFBs)$$Mid-Term 3 Install Grooved Center/Edge Rumble Strips $$Mid-Term Ready 4 Install Raised Pavement Markers (RPMs)$$Mid-Term Ready 5 Wider Edge Lines & Install Edge Line on NB Outer Lane $Short-Term Ready 6 Install Curb Extensions $$Mid-Term Ready 7 Widen Shoulder (2’ minimum - 6’ preferred)$$$Long-Term 8 Convert On-Street Parking to Parallel / Angled Parking $$Mid-Term Ready 9 Realign Crosswalk $$Mid-Term Ready 10 Improve Roadway/Intersection Lighting $$$Long-Term 11 Consider Right-In Right-Out (RIRO) Control from Side Streets $Short-Term Ready 12 Install Offset Speed Tables $Short-Term Ready 13 Delineate Bike Path (Increased Striping, Signage, Buffer)$$Mid-Term Ready 14 Install Stop Bars on Minor Road Approaches $Short-Term Ready 15 Install Sidewalk/Shoulder Buffer $$$Long-Term Ready FHWA Proven Safety Countermeasure Crash Modification Factors Countermeasure Vulnerable Road User Related Countermeasure Benefit Summary • Wider edge lines enhance visibility, reduce roadway departures, lower crash rates, and support automated vehicle navigation. • Wider shoulders provide an increased recovery area for errant vehicles and offer a safer space for nonmotorized roadway users. • RPMs enhance visibility in low-light and adverse weather conditions, such as fog and rain, making it easier for drivers to see lane markings and road edges. • Roadway lighting helps drivers, cyclists, and pedestrians see each other more clearly, especially during nighttime and low-visibility conditions, reducing the likelihood of crashes. • Managing parking spaces near accesses can improve driver and non-motorist sight lines of oncoming traffic, allowing for more safe crossing and travel through an area. • Offset speed tables are designed to reduce vehicle speeds by creating vertical deflections that are staggered across opposing travel lanes. These traffic calming devices enable emergency vehicles to weave between them efficiently during responses, leading to reduced delays compared to standard speed tables or bumps. • By alerting drivers to the presence of pedestrians, RRFBs help reduce the likelihood of vehiclepedestrian conflicts. This is particularly important at mid-block crossings where drivers might not expect pedestrians. RECOMMENDED COUNTERMEASURES Requires ROW Acquisition Requires Utility Relocation DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 282 of 661 THOMPSON HALL ROAD from Bay Meadows Avenue to Fairhope Avenue Characteristics This section of Thompson Hall Road is a two-way roadway, with no separation between opposing travel lanes. This segment is largely for residential use, leading to high drive- way density and conflict areas. Sight distance issues due to vegatation contribute to a high number of dangerous areas along this roadway. Ranking Index Fatal & Serious Injury Crashes: Bike/Ped Crashes: Crash Rate: Public Engagement: Demographics Consideration: Fatal (0)Serious Injury (3)VRU (1) Speed Limit 35 mph Lanes 2 Total Crashes 14 Vehicles/Day 3,400 Local Route Community Input HCI 0 Along Thompson Hall Road, Facing North, Just South of Windmill Road DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 283 of 661 THOMPSON HALL ROAD from Bay Meadows Avenue to Fairhope Avenue ID Countermeasure Cost Schedule Project Readiness 1 Upgrade to Retroreflective Striping/Signage $$Mid-Term Ready 2 Install Grooved Centerline Rumble Strips and/or Raised Pavement Markers (RPMs)$$Mid-Term Ready 3 Widen Shoulder (2'-6')$$$Long-Term 4 Wider Edge Lines $Short-Term Ready 5 High-Emphasis Crosswalks $$Mid-Term Ready 6 Evaluate Turn Lane Warrants $Short-Term 7 Install Speed Feedback Signage $Mid-Term Ready 8 Improve Protection around Drainage Structures $$Short-Term 9 Install Advance "Stop Ahead" Warning Signage $Short-Term Ready 10 Clear & Grub Vegetation in Driver Sight $Short-Term Ready 11 Access Management (Close/Consolidate Driveways)$$Mid-Term 12 Improve Lighting $$$Long-Term 13 Implement Various Traffic Calming Measures (Chicanes/Offset Speed Tables)$$Mid-Term Ready FHWA Proven Safety Countermeasure Crash Modification Factors Countermeasure Vulnerable Road User Related Countermeasure Benefit Summary • Wider edge lines enhance visibility, reduce roadway departures, lower crash rates, and support automated vehicle navigation. • Wider shoulders provide an increased recovery area for errant vehicles and offer a safer space for nonmotorized roadway users. • Chicanes utilize curving paths to decrease speeds and crash frequency while also enhancing neighborhood aesthetics. The traffic calming devices are preferred by emergency services due to their minimal inpact on response times. • Access management controls where vehicles can turn, thereby reducing unpredictable movements that can lead to crashes. • Roadway lighting helps drivers, cyclists, and pedestrians see each other more clearly, especially during nighttime and low-visibility conditions, reducing the likelihood of crashes. • High-emphasis crosswalks use patterns like bar pairs, continental, or ladder designs that are more visible to both drivers and pedestrians from a greater distance compared to traditional crosswalks. • Turn lanes allow turning vehicles to separate from through movements, maintaining smooth traffic flow and decreasing the likelihood of rear-end and angle crashes. RECOMMENDED COUNTERMEASURES Requires ROW Acquisition Requires Utility Relocation DISCLAIMER - 23 United States Code Section 407 - Discovery and admission as evidence of certain reports and surveys - Notwithstanding any other provision of law, reports, surveys, schedules, lists, or data compiled or collected for the purpose of identifying, evaluating, or planning the safety enhancement of potential accident sites, hazardous roadway conditions, or railway-highway crossings, pursuant to sections 130, 144, and 148 of this title or for the purpose of developing any highway safety Page 284 of 661 Fairhope Safe Streets and Roads for All CITY OF FAIRHOPE, AL Page 285 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-501 FROM: Richard Johnson, CITY ENGINEER SUBJECT: Resolution - That the Fairhope City Council accepts a funding agreement from the Eastern Shore Metropolitan Planning Organization (MPO) in the amount of $40,000 for the Twin Beech/Booth Road Corridor Study and authorizes Mayor Sherry Sullivan to sign any and all necessary documents. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: Resolution — That the Fairhope City Council accepts a funding agreement from the Eastern Shore Metropolitan Planning Organization (MPO) in the amount of $40,000.00 for the Twin Beech/Booth Road Corridor Study; and authorizes Mayor Sherry Sullivan to sign any and all necessary documents. BACKGROUND INFORMATION: This is funding provided to the ESMPO from the USDOT through the Section 5303 Metropolitan Transportation Planning Program. Previous Council Action: March 24, 2025 That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Neel-Schaffer, Inc. for Professional Traffic Engineering Services for (RFQ PS25- 024) for the Twin Beech Corridor Study with a not-to-exceed contract amount of $40,000.00 BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget Page 286 of 661 GRANT: FHWA PL and FTA 5303 planning funds LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 287 of 661 RESOLUTION NO. ________ [1] That Fairhope City Council accepts a funding agreement from the Eastern Shore Metropolitan Planning Organization (MPO) in the amount of $40,000.00 for the Twin Beech/Road Corridor Study; and authorizes Mayor Sherry Sullivan to sign any and all necessary documents. ADOPTED ON THIS 26TH DAY OF JANUARY, 2026 Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 288 of 661 v Page 289 of 661 47 10.2 City of Fairhope Twin Beech/Booth Rd Study Objectives MPO staff will use carryover funds and current year allocations to carry out planning activities including planning studies. Previous Work N/A Proposed Work The MPO will provide funding to the City of Fairhope to complete an intersection/pedestrian/safety study at the intersection of Twin Beech Rd/Booth Rd/Founders Dr. Products Twin Beech Rd/Booth Rd Intersection Study Staffing MPO Director Transportation Planner Baldwin County Highway Department Staff Consultant Schedule October 1, 2025 – September 30, 2026 Funding Responsibility *The FHWA PL and FTA 5303 planning funds have been consolidated into one PL category. PL Funds $32,000.00 Local Funds $8,000.00 Total Funds* $40,000.00 Page 290 of 661 RESOLUTION NO. 5417-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Neel-Schaffer, Inc . for Professional Traffic Engineering Services for (RFQ PS25-024) for the Twin Beech Corridor Study with a not-to­ exceed contract amount of $40,000.00. ADOPTED ON THIS 14TH DAY OF APRIL, 2025 ~Li~ Burrell~President • Attest: ~,4~ City Clerk Page 291 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-509 FROM: Ben Patterson, ELECTRIC SUPERINTENDENT Nicole Love, Grants Coordinator SUBJECT: Resolution — That the City Council approves submission of a grant application to the ADECA Energy Efficient Retrofit funding opportunity in the amount of $50,000.00; and authorizes Mayor Sherry Sullivan to sign any and all necessary documents. If awarded, the funding will be used to replace lighting structures in at least one Fairhope City park with energy-efficient lights. There is no match required. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: City Council approval. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget GRANT: ADECA Energy Efficient Retrofit Grant Program LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Page 292 of 661 Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 293 of 661 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: Page 294 of 661 Energy-Efficient Retrofits Grant Application and Guide DUE: January 30, 2026, 11:59 PM, CST State Energy Program (SEP) FY2026 Street: 401 Adams Ave., Montgomery, AL 36104-4325 Mailing: PO Box 5690, Montgomery AL 36103-5690 sep@adeca.alabama.gov Page 295 of 661 1 AUTHORITY .............................................................................................................................................2 PURPOSE ...................................................................................................................................................2 GRANT APPLICATION GUIDELINES ................................................................................................2 ELIGIBILITY ............................................................................................................................................3 FUNDING ...................................................................................................................................................3 METHOD OF PAYMENT........................................................................................................................3 ELIGIBLE MEASURES ...........................................................................................................................4 INELIGIBLE MEASURES ......................................................................................................................4 PROHIBITED EXPENDITURES ............................................................................................................4 COST SHARE ............................................................................................................................................4 ENERGY-EFFICIENT RETROFITS PROGRAM GRANT APPLICATION ...................................6 A.Applicant Information .................................................................................................... 6 B.Budget ............................................................................................................................ 7 C.Project Detail and Energy Savings Information ........................................................... 11 1.SITE INFORMATION ............................................................................................................................ 11 2.DESCRIPTION OF PROJECT ............................................................................................................... 11 3.QUALIFICATIONS AND EXPERIENCE OF APPLICANT ................................................................ 12 4.ENERGY-RELATED ACTIVITIES OUTSIDE OF PROJECT ............................................................. 12 5.PROJECT PLAN ..................................................................................................................................... 13 6.ENERGY-EFFICIENT RETROFITS ...................................................................................................... 14 7.ENERGY SAVINGS CALCULATIONS ............................................................................................... 15 8.ADDITIONAL INFORMATION ............................................................................................................ 16 D.Certifications ................................................................................................................ 17 Page 296 of 661 2 State Energy Program FY26 Grant Application and Guide Energy-Efficient Retrofits AUTHORITY The Alabama Department of Economic and Community Affairs (ADECA), Energy Division manages the State Energy Program (SEP) for Alabama by the authority of the U.S. Department of Energy (DOE). Title III of the Energy Policy and Conservation Act (EPCA), as amended, authorizes the Department of Energy (DOE) to administer the State Energy Program (SEP). All Grant awards made under this program shall comply with applicable law, including regula tions contained in 2 CFR Part 200 as amended by 2 CFR Part 910, 10 CFR Part 420, and other procedures applicable to this regulation as DOE may, from time-to-time, prescribe for the administration of financial assistance. PURPOSE The SEP is a formula grant used to reduce energy consumption in Alabama. The Energy Division is accepting applications for grants to be used for the pur chase and installation of energy-efficient improvements. Applications should be developed with thoughtful consideration being given to the certifications contained on page 17. GRANT APPLICATION GUIDELINES Applications shall be submitted in PDF format to sep@adeca.alabama.gov by 11:59 PM, CST on January 30, 2026. Any applications received after the deadline will not be considered. All applications must be complete; however, ADECA reserves the right to contact applicants for additional informati on and/or clarifications. A confirmation of receipt will be emailed after submittal. Applicants are strongly encouraged to submit applications in advance of the deadline. Please keep a complete copy of your application and any attachments for your record. Questions pertaining to this Grant Application and Guide may be submitted in writing by email to sep@adeca.alabama.gov. This Grant Application and Guide and Frequently Asked Questions can be found on ADECA’s website at https://adeca.alabama.gov/about/funding-opportunities/. NOTE: Applicants may submit applications under both this funding announcement and the Energy-Efficient Retrofits of Wastewater Treatment Facilities. However, measures directly related to wastewater operations may not be submitted under this funding opportunity. Only general site efficiency measures, such as LED lighting at wastewater facilities, may be submitted under this funding announcement. Page 297 of 661 3 ELIGIBILITY Eligible applicants include the following entities that are located in the State of Alabama; •Incorporated units of local government (municipalities and counties) •Public K-12 school systems •Non-profit organizations Below is a definition of a non-profit organization for the purposes of this Grant Application and Guide: A non-profit organization is an organization that uses its surplus revenues to further achieve its purpose or mission, rather than distributing its surplus income to the organization’s directors (or equivalents) as profit or dividends. Applicants must have the status of a 501(c) organization and be tax-exempt in order to apply. FUNDING Projects must be completed within 7 months of the effective date of the grant agreement. The Energy Division anticipates awarding grants to begin on March 9, 2026, and to terminate no later than September 30, 2026. All projects will be scored base d on the established rating criteria. The criteria can be found at https://adeca.alabama.gov/about/funding-opportunities/. Those eligible projects receiving the highest scores will be selected for funding. The number of projects funded will be determined by the funds available and the total amount of requests made. The Energy Division reserves the right to reallocate funding for subject areas as deemed necessary. ADECA may request amended projects and/or offer reduced grant participation. Minimum Award: $25,000 per applicant Maximum Award: $50,000 per applicant. METHOD OF PAYMENT Payments may be made on a reimbursement basis or an advance basis. Subrecipients qualifying for advance payment must provide that it maintains or demonstrates the willingness to maintain both written procedures that minimize the time elapsing betw een the transfer of funds and disbursement by the subrecipient, and financial management systems that meet the standards for fund control and accountability as established in 2 CFR Part 200. Subrecipients may also elect to be paid through reimbursement of eligible costs up to the award amount in the grant agreement. Based on a risk assessment conducted by ADECA, all subrecipients will be assigned a risk score. Those subrecipients with higher scores may be required to follow different payment procedures. Those subrecipients considered high risk may be placed on reimbursement only status. Page 298 of 661 4 All subrecipients must register in the State of Alabama Accounting and Resource System (STAARS) Vendor Self Service (VSS) portal in order to receive payment. Subrecipients can elect to be paid via Electronic Funds Transfer (EFT) or paper check when registering. ELIGIBLE MEASURES •Energy-efficient lighting •HVAC Replacement •Programmable Thermostats •Photovoltaic Systems o Must be on existing Rooftops and Parking Shade Structures or; o A ≤ 60 KW system unit installed on the ground within the boundaries of an existing facility. •Solar Thermal Systems must be ≤ 20 KW INELIGIBLE MEASURES •Energy-efficient windows and doors •Photovoltaic Systems outside the boundaries of an existing facility •Solar Thermal Systems over 20 KW PROHIBITED EXPENDITURES SEP regulation 10 CFR Part 420 -- State Energy Program does not allow expenditures or matching contributions for the following: •For construction or repair of buildings and structures; •To purchase land, a building or structure; •To subsidize fares for public transportation; •To subsidize utility rate demonstration or state tax credits; or •To conduct or purchase equipment to conduct research, development, or demonstration. COST SHARE No matching contributions are required. However, an applicant can earn up to five additional points on their rating score for match provided. Page 299 of 661 6 ENERGY-EFICIENT RETROFITS PROGRAM GRANT APPLICATION APPLICANTS MUST USE THE FOLLOWING APPLICATION FORMAT AND COMPLETE IN ITS ENTIRETY. FAILURE TO DO SO MAY RESULT IN LOSS OF POINTS. A.Applicant Information This section is worth 10 points. Legal Name of Entity: Type of Organization: Employer ID Number (EIN): Mailing Address: Project Director Name & Title: Phone Number: Email: CEO Name and Title: Accountant Name and Title: Page 300 of 661 7 B.Budget This section is worth up to 25 points. Please provide the following information to explain the estimated costs for the project budget. (Attach additional sheets as needed.) 1. Personnel and Fringe List program personnel by title, include the salary amount of each person to be reimbursed for work on the project (Example: An employee with an annual salary of $40,000 that will spend 25% of their time on the project, will have a salary budget of $10,000). Next, enter the fringe rate. Personnel can include the Applicant’s employees who will be installing the improvements. Personnel costs under a contract should be included under Contractual. 2. Supplies and Materials List estimated type and cost of supplies and materials. Includes all tangible property and project materials for carrying out the approved scope of work that are not considered equipment (e.g. office supplies, postage, caulking, lighting). Materials supplied by a contractor are not allowed in this category and should be placed under Contractual. Grant Amount Matching Contribution Title Salary Fringe Salary Fringe Type Grant Amount Matching Contribution TOTAL Page 301 of 661 8 3. Contracted Services List categories of services to be contracted with outside agencies or for professional services. Note that written subcontracts must be obtained to engage these services. This category includes professional installation and all materials supplied by the installer. 4. Equipment Provide a description of the equipment, cost, and reason why it is necessary to purchase the equipment. Equipment is defined as tangible (including HVACs), non-expendable property having a useful life of more than one year and an acquisition cost of $10,000 or more per unit. Acquisition cost means the net invoice price of the equipment, including the cost of any modifications, attachments, accessories, or auxiliary apparatus necessary to make it usable for the purpose for which it is acquired. (Note: leased or rented equipment should be listed under the “Other” category.) A PMU-1 should be included for equipment $10,000 or more whether purchased by the subrecipient or the contractor. Contracted Services Grant Amount Matching Contribution TOTAL Description Grant Amount Matching Contribution TOTAL Page 302 of 661 9 5.Other List other costs including printing, graphics, telephone, rent/lease, maintenance, workshop fees, and computer services. 6.Indirect The ADECA, Energy Division will reimburse indirect costs at the Subrecipient’s federally negotiated indirect cost rate of the Modified Total Direct Costs (MTDC) (items 1-7, except 6). The ADECA, Energy Division DOES NOT REIMBURSE INDIRECT COSTS ON EQUIPMENT PURCHASES). Attach a copy of your indirect cost rate agreement if you are showing indirect costs on your budget. The ADECA, Energy Division will not negotiate indirect cost rates with Subrecipients but will accept a federally negotiated indirect cost rate or a 15 percent de minimis rate of the MTDC. If requesting the 15 percent de minimis rate, Subrecipients must submit a certification the entity has never received a federally approved indirect cost rate. For non-profit and for-profit organizations, the maximum reimbursement amount is fifteen percent (15%) of the Total Award Amount. For state and local governments, the maximum reimbursement amount is 10 percent (10%) of the Total Award Amount. Expense Grant Amount Matching Contribution TOTAL Grant Amount Matching Contribution TOTAL Indirect Cost Rate % Page 303 of 661 10 BUDGET TOTALS List the totals of each budget category above. Please make sure that the totals in each budget category listed above match the totals of each cost category below. Cost Categories Grant Amount Matching Contribution (not required) Project Amount Personnel Fringe Supplies & Materials Contracted Services Equipment Other Indirect Cost ( %) TOTAL Page 304 of 661 11 C.Project Detail and Energy Savings Information This section is worth up to 55 points and describes the project, timeline, and projected savings. Submit one copy of this section for each site/building/location. You may attach additional sheets for this section if necessary. 1.SITE INFORMATION (This section is worth up to 5 points) Name of Site: Physical Address (City, State, Zip): County: Gross Square Footage: ft2 Construction Date: Funding Requested for this Site: Estimated Completion Time: Does the site have any national or state historic site designations? Yes No Yes No (This section is worth up to 5 points) Provide a brief description of the measures to be installed. months Page 305 of 661 12 3.QUALIFICATIONS AND EXPERIENCE OF APPLICANT (This section is worth up to 5 points) Description of the qualifications and experience of the applicant pertaining to the administration of grant awards and/or energy efficiency projects. 4.ENERGY-RELATED ACTIVITIES OUTSIDE OF PROJECT (This section is worth up to 4 points) Provide information on activities outside of the proposed project related to energy efficiency, renewable energy, or conservation, including performance contract, other retrofit activity, energy assessments completed, maintenance staff or teacher education, student curriculum, recycling programs, or similar projects. Page 306 of 661 13 5.PROJECT PLAN (This section is worth up to 6 points) Deliverables (Description of task and what is to be accomplished. Must include but not limited to procuring supplies and materials/contracts and installation) Estimated Start Date Duration Page 307 of 661 14 6.ENERGY-EFFICIENT RETROFITS (This section is worth up to 15 points) Please complete the following charts of all eligible measures that will be installed. Use additional pages if necessary. EACH MEASURE LISTED MUST HAVE A PAYBACK PERIOD 10 YEARS OR LESS (PHOTOVOLTAIC EXCEPTED) •SAVINGS CALCULATIONS MUST BE SHOWN IN SECTION 7 FOR EACH MEASURE CURRENT PROPOSED Est. Cost Est. Annual Savings Est. Payback Period Qty Type, Age, Size, R-Value, etc.Qty Type, Age, Size, etc. yrs. yrs. yrs. yrs. yrs. yrs. yrs. yrs. yrs. yrs. yrs. yrs. yrs. yrs. yrs. yrs. • Page 308 of 661 7.ENERGY SAVINGS CALCULATIONS (This section is worth up to 15 points) Sample calculation for a lighting retrofit project: Current lighting: Proposed lighting: Watts per fixture: 90 Watts per fixture: 14 Number of fixtures: 245 Number of fixtures: 225 Cost of Project: $14,625 Run time: 60 hours per week, 3,120 hours per year Electricity rate: $0.12 per kWh Annual savings Current usage: (90 w ÷ 1,000) x 3,120 hrs. = 280.8 kWh x 245 fixtures = 68,796 kWh Proposed usage: (14 w ÷ 1,000) x 3,120 hrs. = 43.68 kWh x 225 fixtures = 9,828 kWh Energy Savings: 68,796 kWh – 9.828 kWh = 58,968 kWh savings ÷ 1,000 = 58.968 MWh Cost Savings: 58,968 kWh x $0.12 = $7,076 annual Payback: $14,625 project cost ÷ $7,076 annual cost savings = 2.1 years (Please show work here or attach to application) Page 309 of 661 16 8.ADDITIONAL INFORMATION (Any additional information you wish to provide regarding your proposed measure) Page 310 of 661 18 Certification I, the undersigned, am authorized to obligate my entity and enter into agreements for my organization. I understand that the above certifications do not guarantee funding and a grant agreement will be executed prior to project funds being expended. I further understand that if the above statements cannot be verified, no grant funds will be awarded under this program. Finally, to the best of my knowledge the above certifications are true and correct. Applicant: Title of Signatory: (This section is worth 10 points) By signing below, the applicant certifies that they have completed and will comply with the supporting documentation and requirements listed below: D.Certifications Page 311 of 661 Documents required along with Application 1.State of Alabama Disclosure Statement - Unless otherwise exempt under Ala. Code § 41-16-82, each subrecipient is required to submit a completed Disclosure Statement for all subaward agreements in excess of $25,000.00 and all proposed contracts that meet or exceed the threshold for bid or other formal solicitations under Article 5 of Chapter 4 of Title 41 of the Alabama Code or any law requiring formal solicitation procedures for public contracts. 2.Beason-Hammon Alabama Taxpayer and Citizen Protection Act Document – Imposes conditions that apply to contracts, grants, or incentives by the state, any political subdivision of the state or any state-funded entity where the co-party is a “business entity or employer.” This compliance will require that you: a.submit a completed “Certificate of Compliance with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act (Act 2011-535, as amended by Act 2012-491).” b.submit a completed copy of the E-Verify Memorandum of Understanding (MOU), which is generated when the business entity or employer enrolls in that program bearing the number assigned to that MOU by Homeland Security at https://www.e-verify.gov. (E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.) c.for every contract or subcontract entered into as part of your Energy-Efficient Retrofits of Local Governments project, you will need to do the following: i.include in all contracts the compliance language as it appears in your grant agreement. ii.maintain a copy of the “E-Verify Program for Employment Verification Memorandum of Understanding” between Homeland Security and the contractor/subcontractor. This applies to all vendors, contractors, and subcontractors, including professional services. 3.Signatory Authority Form – This form authorizes the persons listed on the form to sign reports, request for payments and other legal instruments associated with the grant application and award. 4.Organization’s Most Recent Audit - Submit a copy of your organization’s most recent audit. (This should be attached in a separate pdf attachment. Larger files may need to be sent in a separate email). 5.Procurement Policy - Submit a copy of your organization’s procurement policy. 6.Obtain a Unique Entity ID (UEI) Number – Formerly DUNS 17 Page 312 of 661 7.Obtain an Employer Identification Number (EIN) 8.Active Status from www.SAM.gov - Submit a copy of the Active Status page from https:// www.SAM.gov showing the registration expiration date. 9.STAARS Registration - Register in the State of Alabama Accounting and Resource System (STAARS) Vendor Self Service (VSS) portal in order to receive payments. The Legal entity name and address on the application should match the information submitted in STAARS. Before preparing your application, take a few moments to review the information being provided. This will help you in providing the needed and correct information. Prior to submitting your application, make sure all of the information is included. Consider having someone to proof your application in order to catch errors that you may have overlooked. We want your application to be successful. Please contact our office with any questions or concerns. Future Requirements for Accepted Applicants 1.Reporting a.Submit applicable supporting documentation including but not limited to contractor invoices and proof of payment. b.Submit data collected on the proposed project in quarterly program status reports. c.Submit a final report within 30 days following the completion of the project which will include information such as reduction in energy consumption and energy cost savings. d.Implement the use of ENERGY STAR Portfolio Manager. Portfolio Manager is an interactive energy management tool that allows tracking and assessing energy and water consumption. 2.Procurement a.For projects costing over $250,000 (including match), adhere to the Build America, Buy America provision where any projects that are categorized as “Infrastructure Projects” will require that any iron, steel, manufactured goods, and construction materials used in the project to be produced in the United States. 18 Page 313 of 661 b.Maintain a written procurement policy and follow proper procurement procedures as stated in 2 CFR Parts 200 and 910, all applicable subparts or appendices, and the Alabama Competitive Bid and Public Works Law. c.All laborers and mechanics employed by the applicant, subrecipients, contractors or subcontractors in the performance of construction, alteration, or repair work funded in whole or in part under this ALRD shall be paid wages at rates not less than those prevailing on similar projects in the locality, as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code commonly referred to as the “Davis-Bacon Act” (DBA). 19 Page 314 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-483 FROM: Richard Johnson, CITY ENGINEER John Thomas, Interim Public Works Director SUBJECT: The City Engineer, Richard Johnson, is requesting the hiring for Professional Engineering Services for the Cowpen Creek Tributary Drainage Project. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: To approve negotiated not-to-exceed amount of $51,600.00 for RFQ PS26-012 Professional Engineering Services for the Cowpen Creek Tributary Drainage Project and allow the Mayor to execute a contract with Sawgrass Consulting, LLC. BACKGROUND INFORMATION: The City Engineer, Richard Johnson, is requesting the hiring for Professional Engineering Services for the Cowpen Creek Tributary Drainage Project. The work to be performed is for professional engineering associated with the project, which will include the following: • Topographic Survey • Drainage Evaluation • Civil Design • ADEM Permitting (If Required) • Bid Procurement The Mayor and The City Engineer would like to establish a not-to-exceed amount for Professional Engineering Services with Sawgrass Consulting, LLC. for not-to-exceed Fifty-One Thousand Six Hundred Dollars ($51,600.00). Previous Council Action: December 18, 2025 - Resolution No. 5673-25 That the City Council approved the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26-012) for the Cowpen Creek Tributary Drainage Project to Sawgrass Consulting, LLC; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. Page 315 of 661 BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 103-55853- 30 Capital Drainage Improvements $51,600.00 $51,600.00 $0.00 Project No.: 2026PWD004 Project Expense String: 2026PWD004-ENG GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Treasury to enter budget in Project Ledger with Project Expense Strings for CONS and ENG. Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 316 of 661 RESOLUTION NO. ________ , as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Sawgrass Consulting, LLC for the Cowpen Creek Tributary Drainage Project (RFQ PS26-012) with a not-to-exceed amount of $51,600.00. DULY ADOPTED THIS 26TH DAY OF JANUARY, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 317 of 661 Page 318 of 661 Page 319 of 661 Page 320 of 661 Page 321 of 661 Client Rep. Initials 5 of 6 Attachment A Scope of Services Topographic Survey Lump Sum $10,200.00 A topographic survey of the proposed project area and the pertinent right of way (ROW) of Morphy Avenue from Boothe Road to Oberg Road (CR 13) and the intersection of Thompson Hall Road and Windmill Road will be performed to accomplish the design and plan development of the proposed project. Drainage Evaluation Lump Sum $4,800.00 Sawgrass will provide a drainage evaluation of this portion of the Cowpen Creek Tributary as it pertains to the stormwater overtopping the road at 8825 Morphy Avenue and at the intersection of Thompson Hall Road and Windmill Road. The evaluation will provide a small report detailing the amount of stormwater for different storm events and recommendations on what improvements can be made within the budget and what storm events will be satisfied. This will be shared with the City Engineer and Public Works director prior to design of the improvements. Civil Design Lump Sum $29,400.00 Sawgrass will provide a plan set for the drainage improvements along Morphy Avenue and at the intersection of Thompson Hall Road and Windmill Road. In addition to the plans for these drainage improvements, plans will be put together for a proposed 5 ft wide sidewalk along the south side of Morphy Avenue from Boothe Road to Oberg Road (CR 13) that will be approximately 2,650 linear feet long. ADEM Permitting (If Required) Lump Sum $3,600.00 Sawgrass will put together and submit an ADEM Notice of Intent Construction Stormwater Permit for this project if the proposed disturbance area is to be more than 1 acre. If a permit is required, a price for stormwater inspections and permit closeout will be provided with the CE&I proposal. This price does not include the ADEM permit fee, as this will have to be paid directly to ADEM by the owner. Bid Procurement Lump Sum $3,600.00 Sawgrass will put together contract documents and specifications for the project that can be advertised for bid. We will have a mandatory pre-bid and a bid opening and will provide the owner with a bid tabulation and recommendation for awarding the contract. NOTES: 1. The client will be responsible for all application fees, permitting fees, etc. 2. Any significant changes to the civil design, requested by the owner/architect, are not considered part of these fees and a separate fee based upon estimated time to make the changes will be provided to the owner/architect at that time. 3. This proposal DOES NOT include ADEM stormwater inspections for construction. A proposal for this work can be provided upon request. 4. The ADEM NOI fee is not included in the price for ADEM Permitting Scope of Services. 5. Fees for Construction Engineering & Inspection and Materials Testing are not in this proposal, but will be provided to the owner when the project’s bids are tabulated and presented to the owner. Page 322 of 661 Page 323 of 661 PUR-004 - 082522 CITY OF FAIRHOPE PURCHASING DEPARTMENT PURCHASING REQUEST FORM Under $5,000 No restrictions Not Required N/A N/A N/A Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor Greater than: Gen Govt - $5,001 NON Required Required N/A N/A N/A N/A Required Required Required Required *Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution. **Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases. Sawgrass Consulting, LLC; 30673 Sgt. E.I. “Boots” Thomas Drive Spanish Fort, Alabama 36527 Engineering & Survey Services Click or tap here to enter text. Click or tap here to enter text. Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group ☐ Sole Source (Attach Sole Source Justification) 1. What item or service do you need to purchase? Professional Engineering Services – Drainage Design 2. What is the total cost of the item or service? Estimate - $50,000 to $55,000 – FST as Partners on Sidewalk Design 3. How many do you need? Drainage Design Services Contract - 2026-PWD 004 – Cowpen Creek Trib Drainage Project 4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request 5. Vendor Name (Lowest Quote): Sawgrass Consulting, LLC 6. Vendor Number: 4246 If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments, Purchasing, Vendor Registration, and complete the required information. 1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request 2. If budgeted, what is the budgeted amount? $335,000.00 (in the aggregate - unencumbered) 3. Budget code: 103-55853 Line 30 – Drainage Improvements Placeholder – use approx. $50K-$55K Email completed form with quotes and other supporting documentation to Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov. Page 324 of 661 Page 325 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-488 FROM: Daryl Morefield, WATER SUPERINTENDENT Noel Berry, Utilities Engineer SUBJECT: The Superintendent of Water/Wastewater Department, Daryl Morefield, and the City Utilities Engineer, Noel Berry, are requesting to hire a qualified contractor to furnish and install two (2) complete NSF/ANSI/CAN 61 Certified B-2 bulk slurry storage and feed systems at City of Fairhope Treatment Plants 2 & 6. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: To reject all bids received with the original Bid No. 26-020-2026-WAT-007 to procure services for a qualified contractor to furnish and install two (2) lime slurry systems at the City of Fairhope Treatment Plants 2 & 6 due to only receiving one (1) non-responsive proposal, and allow the re-bid of Two Lime Slurry Systems City of Fairhope Treatment Plants 2 & 6 under Code of Alabama 1975, Section 41-16-57(d). BACKGROUND INFORMATION: A service bid was issued on December 12, 2026, posted to the City of Fairhope's website, and published in Gulf Coast Media. One (1) non-responsive bid was received at the bid opening on January 13, 2026 at 10:00 a.m. The recommendation by the Superintendent of Water/Wastewater Department and the City Utilities Engineer is to reject all bids due to only receiving one (1) non-responsive proposal, and authorize the re-bid of the contract under Code of Alabama 1975, Section 41-16-57(d). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004010- 59501 Water - Plant/Wells System Imprv Project No.: 2026WAT007 Project Expense String: 2026WAT007-CONS Page 326 of 661 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 327 of 661 RESOLUTION NO. ________ [1] That the City Council to reject all bids (Bid No. 26-020-2026-WAT-007) for Two Lime Slurry Systems City of Fairhope Treatment Plants 2 & 6; and authorize the re-bid under Code of Alabama 1975, Section 41-16-57(d). ADOPTED ON THIS 26TH DAY OF JANUARY, 2026 Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 328 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-494 FROM: Daryl Morefield, WATER SUPERINTENDENT Noel Berry, Utilities Engineer SUBJECT: The Superintendent of Water/Wastewater Department, Daryl Morefield, and the City Utilities Engineer, Noel Berry, are requesting to procure a qualified contractor to provide labor, materials, equipment, and incidentals for Emergency On-Call Contractor Services Annual Contract. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: To approve the award for Bid No. 26-008-2025-PUW-020 Emergency On-Call Contactor Services (Water/Wastewater Department) Annual Contract to Ranger Environmental Services, LLC. for an annual contract amount not-to-exceed $400,000.00. BACKGROUND INFORMATION: A service bid was issued on October 31, 2025, posted to the City of Fairhope's website, and published in Gulf Coast Media. One (1) responsive bid and two (2) non-responsive bids were received at the bid opening on December 17, 2025 at 10:00 a.m. The Superintendent of Water/Wastewater and the City Utilities Engineer recommend the award be made to Ranger Environmental Services, LLC. They were the only responsive bid received and their prices are reasonable. They recommend to award the contract for the annual contract amount not-to-exceed Four Hundred Thousand Dollars ($400,000.00). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 004010- 50366-30 Water - Maintenance Distribution Sys $200,000.00 TBD TBD 004020- 50366-30 Wastewater - Maint. Collection $200,000.00 TBD TBD Page 329 of 661 System On-Call contract is for use on an as needed basis, not to exceed $400,000.00 for Water/Wastewater combined. Budgeted to maintenance, expenses are reviewed for reclassification to capital system improvements where applicable. Project No.: 2025PUW020 Project Expense Strings: 2025PUW020-CONS-WATER/2025PUW020-CONS-SEWER GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Close system Contract No. 2025063 Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 330 of 661 RESOLUTION NO. ________ , as follows: [1] That the City of Fairhope did request, receive, and open bids for (Bid No. 26-008- 2025-PUW-020) Emergency On-Call Contractor Services for the City of Fairhope Water/Wastewater Department. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Emergency On-Call Contractor Services [3] After evaluating the bid proposals with the required bid specifications, Ranger Environmental Services LLC is now awarded (Bid No. 26-008-2025-PUW-020) Emergency On-Call Contractor Services for the City of Fairhope Water/Wastewater Department with a bid proposal not-to-exceed $400,000.00. . ADOPTED ON THIS 26TH DAY OF JANUARY, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 331 of 661 Page 332 of 661 Page 333 of 661 Page 334 of 661 Page 335 of 661 Page 336 of 661 Page 337 of 661 Page 338 of 661 Page 339 of 661 Page 340 of 661 Page 341 of 661 Page 342 of 661 Page 343 of 661 Page 344 of 661 Page 345 of 661 Page 346 of 661 PRF - Emergency On-Call Contractor - Water Wastewater Final Audit Report 2025-06-10 Created:2025-06-02 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAi19kavftlBEexCfeTL_JVdhTgOclKckU "PRF - Emergency On-Call Contractor - Water Wastewater" Hist ory Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2025-06-02 - 1:14:48 PM GMT Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2025-06-02 - 1:16:24 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2025-06-09 - 4:28:10 PM GMT New document URL requested by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2025-06-09 - 4:28:22 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2025-06-09 - 4:32:42 PM GMT - Time Source: server Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2025-06-09 - 4:32:44 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2025-06-10 - 1:28:16 PM GMT - Time Source: server Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2025-06-10 - 1:28:18 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2025-06-10 - 3:33:05 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2025-06-10 - 3:33:44 PM GMT - Time Source: server Page 347 of 661 Agreement completed. 2025-06-10 - 3:33:44 PM GMT Page 348 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-497 FROM: Daryl Morefield, WATER SUPERINTENDENT Noel Berry, Utilities Engineer SUBJECT: The Superintendent of Water/Wastewater, Daryl Morefield, and the City Utilities Engineer, Noel Berry, are requesting to find a qualified firm to provide professional engineering services for the design of a new 2.0 Million Gallon Elevated Water Tank and 24" Water Main. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: To approve the selection of Southern Engineering Solutions, Inc. by the evaluation team for RFQ PS26-010 Professional Engineering Services New 2.0 Million Gallon Water Tower and 24" Water Main and authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. BACKGROUND INFORMATION: A Request for Qualifications was issued on November 24, 2025, posted to the City of Fairhope’s website, and advertised in Gulf Coast Media for three (3) weeks. Ten (10) responsive proposals were received at the bid opening on December 16, 2025 at 1:00 p.m. The proposals were evaluated by five (5) City of Fairhope staff (see attached Evaluation Score Sheet). The recommendation by the Superintendent of Water/Wastewater and the evaluation team is to hire Southern Engineering Solutions, Inc. for this project. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $ $ $ Project No.: 2026WAT005 GRANT: Page 349 of 661 N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: Treasury to transfer budget in Project Ledger from CONS to ENG Project Expense Strings as necessary. Project Expense Strings: 2026WAT005-CONS-PLANT & 2026WAT005-ENG-PLANT (2M GAL TANK) and 2026WAT005-CONS-DIST & 2026WAT005-ENG-DIST (24" WAGNER WATER LINE). Communicate with vendors that expenses will have to be tracked separately for each portion and/or activity of the project. Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 350 of 661 RESOLUTION NO. ________ , as follows: [1] That the City Council approves the selection by the Evaluation Team for Professional Engineering Services for (RFQ PS26-010) for the New 2.0 Million Gallon Water Tower and 24” Water Main to Southern Engineering Solutions, Inc.; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. DULY ADOPTED THIS 26TH DAY OF JANUARY, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 351 of 661 Page 352 of 661 Page 353 of 661 Page 354 of 661 Page 355 of 661 Page 356 of 661 Page 357 of 661 Page 358 of 661 Page 359 of 661 Page 360 of 661 Page 361 of 661 Page 362 of 661 Page 363 of 661 Page 364 of 661 Page 365 of 661 Page 366 of 661 Page 367 of 661 Page 368 of 661 Page 369 of 661 Page 370 of 661 Page 371 of 661 Page 372 of 661 Page 373 of 661 Page 374 of 661 Page 375 of 661 Page 376 of 661 Page 377 of 661 Page 378 of 661 Page 379 of 661 Page 380 of 661 Page 381 of 661 Page 382 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-507 FROM: Daryl Morefield, WATER SUPERINTENDENT Noel Berry, Utilities Engineer SUBJECT: Cost Sharing Agreement for Water Main Upgrade along County Road 32 between Forestar (USA) Real Estate Group, Inc. and the City of Fairhope, which shall include the upgrade, replacement, and extension of the existing water main line approximately 5,167 feet from County Road 33 to the Forestar Property. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: That the City Council hereby authorizes Mayor Sherry Sullivan to execute a Cost Sharing Agreement for Water Main Upgrade along County Road 32 between Forestar (USA) Real Estate Group, Inc. and the City of Fairhope, which shall include the upgrade, replacement, and extension of the existing water main line approximately 5,167 feet from County Road 33 to the Forestar Property. BACKGROUND INFORMATION: Forestar shall cause its contractor to undertake the construction of the Water Main Upgrade pursuant to and in accordance with those certain plans set forth in Exhibit C. Fairhope has agreed to procure and supply, in accordance with this Agreement, all of the 12 inch and 8 inch ductile iron pipe required in connection with the Water Main Upgrade in accordance with the specifications set forth in Exhibit D. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: Page 383 of 661 LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 384 of 661 RESOLUTION NO. _____ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan to execute a Cost Sharing Agreement for Water Main Upgrade along County Road 32 between Forestar (USA) Real Estate Group, Inc. and the City of Fairhope which shall include the upgrade, replacement, and extension of the existing water main line approximately 5,167 feet from County Road 33 to the Forestar Property. Adopted on this 26th day of January, 2026 ______________________________ James Reid Conyers, Jr. Council President Attest: ______________________________ Lisa A. Hanks, MMC City Clerk Page 385 of 661 1 COST SHARING AGREEMENT FOR WATER MAIN UPGRADE This COST SHARING AGREEMENT FOR WATER MAIN UPGRADE (“Agreement”) is made effective January ____, 2026 (“Effective Date”), by and between FORESTAR (USA) REAL ESTATE GROUP INC., a Delaware corporation (“Forestar”) and CITY OF FAIRHOPE, a municipal corporation (“Fairhope”) (Forestar and Fairhope are hereinafter sometimes collectively referred to as the “Parties” and individually as a “Party”). A. Forestar is under contract to purchase that certain real property located Baldwin County, Alabama, and being more particularly described on Exhibit A attached hereto and incorporated herein by this reference (the “Forestar Property”). Forestar intends to develop the Forestar Property into a residential subdivision if and when it acquires the same (the “Project”). B. The proposed development of the Project will require certain offsite roadway improvements along County Road 32 (the “Roadway Improvements”). C. As a part of the Roadway Improvements, the existing water main line running in and along the right-of-way of County Road 32 will need to be upgraded, replaced and extended in order to provide service to the Forestar Property and Project (collectively, the “Water Main Upgrade”). For the avoidance of doubt, the Water Main Upgrade, as used herein this Agreement, shall include the upgrade, replacement and extension of the existing water main line approximately 5,167 feet from County Road 33 to the Forestar Property as more particularly depicted on Exhibit B attached hereto and made a part hereof. D. Forestar shall cause its contractor to undertake the construction of the Water Main Upgrade pursuant to and in accordance with those certain plans set forth in Exhibit C attached hereto and incorporated herein by this reference (the “Plans”), a copy of which has been delivered to Fairhope. E. Fairhope has agreed to procure and supply, in accordance with this Agreement, all of the 12” and 8” ductile iron pipe required in connection with the Water Main Upgrade in accordance with the specifications set forth in Exhibit D attached hereto (the “Specifications”) and incorporated herein by this reference (collectively, the “Pipe”) and in accordance with the delivery schedule attached hereto as Exhibit E (the “Delivery Schedule”). F. The Parties recognize and agree that the Water Main Upgrade shall be mutually beneficial and that it is the best interest of both Partes to cooperate and share in the engagement and expense of certain components of the Water Main Upgrade. G. The Parties acknowledge and agree that Forestar has not yet acquired the Forestar Property and that the Parties’ obligations hereunder are wholly contingent upon Forestar’s consummation and closing on the Forestar Property. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein and for other valuable consideration, the receipt and sufficiency of which the undersigned expressly acknowledge and agree, the undersigned agree as follows: 1. Notice of Acquisition, Fairhope Procurement, Cost and Delivery. Page 386 of 661 2 (a) Forestar agrees to provide written notice to Fairhope upon Forestar’s closing and acquisition of the Forestar Property (the “Closing”), which is expected to occur on or before January 6, 2026. Forestar acknowledges and agrees that Fairhope shall have no obligations under this Agreement unless and until the occurrence of the Closing. (b) Subject to the occurrence of the Closing, Fairhope agrees to procure, supply and deliver the Pipe in accordance with this Agreement, at its sole cost, expense and liability. Fairhope agrees to promptly order the Pipe upon notice of the occurrence of the Closing from Forestar and to use its best efforts to order and procure the Pipe with the proper lead time required in order to deliver the Pipe to the Forestar Property in accordance with the Delivery Schedule. However, after placement of the Pipe order by Fairhope, Forestar or its general contractor, shall be primarily responsible for scheduling and coordinating delivery of the Pipe to the Forestar Property. Without limiting the foregoing, in connection with the delivery of the Pipe to the Forestar Property, the Parties further agree to jointly communicate and coordinate with one another, including, without limitation, coordination and communication with Forestar’s general contractor undertaking the work for the Water Main Upgrade, so as to assist in the efficient delivery and incorporation of the Pipe into the Water Main Upgrade. The Parties acknowledge and agree that Fairhope shall have no responsibility for or obligation to construct and install any of the Pipe. (c) Fairhope shall at all times bear all risk of loss and damage to the Pipe until such time as the Pipe has been delivered to the Forestar Property. Fairhope shall further pay and be solely responsible for all costs and expenses incurred in connection with the acquisition of the Pipe and the delivery thereof. (d) Forestar or its general contractor, shall inspect the Pipe upon receipt and either accept, or, only if such Pipe fails to conform to the Specifications or materially exceeds the quantity of Pipe included in the Specifications (“Nonconforming Pipe”), reject such Pipe by written notice to Fairhope specifying the nonconformity in reasonable detail. If Forestar does not reject the pipe in writing within 36 hours, it will be deemed to have accepted the Pipe. (e) Any and all manufacturer’s warranties provided in connection with the Pipe shall be provided to and/or assigned to Forestar upon delivery to the Forestar Property. 2. Forestar Obligations. Contingent upon the occurrence of the Closing, Forestar shall be responsible for the installation and construction of the Pipe (after acceptance from Fairhope) for the Water Main Upgrade, in accordance with the Plans, at its sole cost and expense. Without limiting the foregoing, in connection with the Water Main Upgrade, Forestar acknowledges and agrees that Forestar will be solely responsible for obtaining, at Forestar’s sole cost and expense, any and all hydrants, valves and fittings required by and in accordance with the Plans. Fairhope acknowledges and agrees that Forestar shall have no obligations under this Agreement unless and until the occurrence of the Closing. 3. Notices. Any notice or other communication under this Agreement must be in writing and shall be effective if delivered to the recipient’s address stated below by: (i) personal delivery; (ii) certified United States Mail, return receipt requested; (iii) FedEx or comparable guaranteed next business day delivery service; or (iv) electronic mail. If a notice cannot be delivered because the intended recipient changed its address without at least ten (10) days prior notice to the other Party, then the notice that could not be delivered will be deemed refused by the intended recipient. Any Party may change its address for notice on ten (10) days advance written notice to the other Party. All notices Page 387 of 661 3 required to be delivered to more than one Party shall be delivered on the same calendar day by the same medium. Notices shall be deemed to be given upon personal delivery or delivery via electronic mail, or two business days after deposited with the United States mail service, or the following business day if deposited with an overnight delivery service. Any required notice shorter than 10 days shall be delivered via email or by hand delivery within the time set forth in the agreement. Fairhope: City of Fairhope Attn: Lisa A. Hanks, MMC City Clerk P.O. Drawer 429 Fairhope, AL 36533 Forestar: Forestar (USA) Real Estate Group Inc. Attn: Mark Schlauder 22000 Town Center Ave., Suite 100 Spanish Fort, AL 35527 Phone: (251) 263-1660 Email: markschlauder@forestar.com with copies to: Forestar (USA) Real Estate Group Inc. Attn: David Murphy 3330 Cumberland Blvd SE, Suite 275 Atlanta, Georgia 30339 Phone: (470) 330-1589 Email: DavidMurphy@forestar.com 4. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the successors and assigns of the Parties hereto. This Agreement shall not be assigned by any Party, except in whole (including the assumption in writing of all obligations hereunder) without the prior written consent of the other Party, which consent shall not be unreasonably withheld, conditioned or delayed. 5. Amendments and Modifications. Neither this Agreement nor any provision hereof may be amended, waived, discharged or terminated except by an instrument in writing signed by all of the Parties hereto such instrument in writing not to be unreasonably withheld or delayed by any Party. 6. Entire Agreement. This Agreement shall constitute the entire agreement among the Parties pertaining to the subject matter hereof and shall supersede all prior agreements and all other understandings, negotiations and discussions, whether oral or written, of the Parties, and there shall be no warranties, representations or other agreements among the Parties in connection with the subject matter hereof except as specifically set forth in this Agreement. 7. Headings. The headings in this Agreement are for convenience of reference only and shall not limit or otherwise affect the meaning hereof. 8. Counterparts. This Agreement may be executed in any number of counterparts and by different Parties hereto in separate counterparts, each of which when so executed shall be an original, but all of which shall together constitute one (1) and the same instrument. Faxed, scanned, or electronic copies of any party’s executed signature page hereof shall be effective as an original. Page 388 of 661 4 9. Governing Law. THIS AGREEMENT SHALL BE GOVERNED BY, CONSTRUED AND ENFORCED IN ACCORDANCE WITH THE LAWS OF THE STATE OF ALABAMA WITHOUT REFERENCE TO THE CONFLICTS OR CHOICE OF LAW PRINCIPLES THEREOF. ANY LITIGATION MATTERS RELATED THIS AGREEMENT OR OTHER CAUSES OF ACTION ARISING FROM THIS AGREEMENT SHALL BE HEARD ONLY IN THE CIRCUIT OF BALDWIN COUNTY, ALABAMA OR THE UNITED STATES DISTRICT COURT FOR THE SOUTHERN DISTRICT OF ALABAMA. 10. No Third-Party Beneficiaries. This Agreement is solely for the benefit of the Parties and their successors and assigns permitted under this Agreement. Except as otherwise specifically provided herein, no provision of this Agreement shall be deemed to confer upon any other Person any remedy, claim, liability, reimbursement, cause of action or right. 11. Interpretation. Each of the Parties has agreed to the use of the particular language of the provisions of this Agreement and any questions of doubtful interpretation shall not be resolved by any rule or interpretation against the drafters, but rather in accordance with the fair meaning thereof, having due regard to the benefits and rights intended to be conferred upon the Parties hereto and the limitations and restrictions upon such rights and benefits intended to be provided. 12. Severability. If any article, section, subsection, term or provision of this Agreement or the application of the same to any Party or circumstances shall, to any extent, be invalid or unenforceable, the remainder of the article, section, subsection, term or provision of this Agreement or the application of the same to the Parties or circumstances other than those to which it is held invalid or enforceable shall not be affected thereby and each remaining article, section, subsection, term or provision of this Agreement shall be valid and enforceable to the fullest extent as permitted by applicable laws. 13. Relation of the Parties. Nothing contained in this Agreement shall be deemed or construed by the Parties hereto or by any third party to create the relationship of principal and agent, partnership, joint venture or contractor/subcontractor. 14. Time. Time set forth in this Agreement for the performance of obligations shall be strictly construed, time being of the essence. With the exception of the delivery and inspection period set forth herein, in the event the date specified or computed under this Agreement or for the performance, delivery, completion or observation of a covenant, agreement, obligation or notice by any Party hereto or for the occurrence of any event provided for herein shall fall on a Saturday, Sunday or federal holiday, then the date for such performance, delivery, completion, observation or occurrence shall automatically be extended to the next calendar day that is not a Saturday, Sunday or federal holiday. [Signature Pages Follow] Page 389 of 661 The undersigned have executed this Agreement as of the Effective Date. FAIRHOPE: CITY OF FAIRHOPE By: Name: Title: FORESTAR: FORESTAR (USA) REAL ESTATE GROUP INC., a Delaware corporation By: Name: Title: Page 390 of 661 Exhibit A (Forestar Property) COMMENCING AT THE SOUTHWEST CORNER OF SECTION 36, TOWNSHIP 6 SOUTH, RANGE 2 EAST MARKED BY A COTTON SPINDLE IN THE CENTER OF THE INTERSECTION OF COUNTY ROAD 32 AND PIERCE STREET; THENCE SOUTH 89°37’55” EAST A DISTANCE OF 20.00 FEET TO A POINT; THENCE NORTH 00°04’38” WEST A DISTANCE OF 42.38 FEET TO A POINT AT THE INTERSECTION OF THE NORTH MARGIN OF SAID COUNTY ROAD 32 AND THE EAST MARGIN OF SAID PIERCE STREET, MARKED BY A CAPPED IRON ROD (REBAR) AND THE POINT OF BEGINNING OF THE PROPERTY HEREIN DESCRIBED; THENCE CONTINUING ALONG SAID EAST MARGIN NORTH 00°04’38” WEST A DISTANCE OF 2,633.94 FEET TO A POINT MARKED BY A MASONRY NAIL IN THE ASPHALT (PK NAIL); THENCE DEPARTING SAID EAST MARGIN SOUTH 89°28’39” EAST A DISTANCE OF 1,314.11 FEET TO A POINT MARKED BY AN IRON ROD (REBAR); THENCE SOUTH 00°15’09” WEST A DISTANCE OF 1,330.47 FEET TO A POINT MARKED BY AN OPEN TOP PIPE; THENCE NORTH 89°58’02” WEST A DISTANCE OF 662.05 FEET TO A POINT MARKED BY A CAPPED IRON ROD (REBAR); THENCE SOUTH 00°04’38” EAST A DISTANCE OF 1,296.01 FEET TO A POINT ON THE AFORESAID NORTH MARGIN MARKED BY A CAPPED IRON ROD (REBAR); THENCE ALONG SAID NORTH MARGIN NORTH 89°37’55” WEST A DISTANCE OF 205.95 FEET TO A POINT MARKED BY A CAPPED IRON ROD (REBAR); THENCE DEPARTING SAID NORTH MARGIN NORTH 00°20’36” EAST A DISTANCE OF 279.91 FEET TO A POINT MARKED BY A CAPPED IRON ROD (REBAR); THENCE NORTH 89°36’02” WEST A DISTANCE OF 249.96 FEET TO A POINT MARKED BY A CAPPED IRON ROD (REBAR); THENCE SOUTH 00°21’13” WEST A DISTANCE OF 280.05 FEET TO A POINT ON THE ON SAID NORTH MARGIN MARKED BY A CAPPED IRON ROD (REBAR); THENCE ALONG SAID NORTH MARGIN NORTH 89°37’55” WEST A DISTANCE OF 188.40 FEET TO THE POINT OF BEGINNING. Page 391 of 661 Exhibit B Page 392 of 661 Exhibit C (Plans) Lone Oak Farms – CR 32 Turn lane Widening plans, Job. No. 24-1946.20, dated December 2025, prepared by Jinright & Associates Development Engineers. Page 393 of 661 Exhibit D1 12" D.I. CL 350 WATER PIPE (641-A) 5,458 linear feet 8" D.I. CL 350 WATER PIPE (641-A) 97 linear feet 1 Note: Forestar to provide engineered specifications, quantities, etc. Page 394 of 661 Exhibit E (Delivery Schedule) Pipe Delivery to Forestar Property by February 28, 2026. Page 395 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-504 FROM: Daryl Morefield, WATER SUPERINTENDENT SUBJECT: To dispose of the personal property owned by the City of Fairhope, Alabama, approximately 400 scrap copper and brass water meters, by the following method: sold for scrap or recycle at the highest offered value. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: That the City Council authorizes the Mayor and City Treasurer to dispose of the personal property owned by the City of Fairhope, Alabama, approximately 400 scrap copper and brass water meters, by the following method: sold for scrap or recycle at the highest offered value BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 396 of 661 RESOLUTION NO. _____ WHEREAS, the City of Fairhope, Alabama, has certain items of personal property which are no longer needed for public or municipal purposes; and WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FAIRHOPE, ALABAMA, AS FOLLOWS: SECTION 1. That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes, and hereby declared surplus: Approximately 400 Scrap Copper and Brass Water Meters SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope, Alabama, described in Section 1, above, by the following method: a. Sold for scrap or recycle at the highest offered value. ADOPTED AND APPROVED THIS 26TH DAY OF JANUARY, 2026 ___________________________________ James Reid Conyers, Jr. Council President ATTEST: ________________________________ Lisa A. Hanks, MMC City Clerk Page 397 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-526 FROM: Daryl Morefield, WATER SUPERINTENDENT SUBJECT: Development Agreement between the City of Fairhope and BCP Acquisitions, LLC, (“the Company”) regarding utility service to a single family residential development on County Road 34 conditioned on annexation as set forth in the Agreement. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: That the City Council hereby authorizes Mayor Sherry Sullivan to execute the Development Agreement between the City of Fairhope and BCP Acquisitions, LLC, (“the Company”) regarding utility service to a single family residential development on County Road 34 conditioned on annexation as set forth in the Agreement. BACKGROUND INFORMATION: BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 398 of 661 RESOLUTION NO. _______ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute the Development Agreement between the City of Fairhope and BCP Acquisitions, LLC, (“the Company”) regarding utility service to a single family residential development on County Road 34 conditioned on annexation as set forth in the Agreement. ADOPTED THIS 26TH DAY OF JANUARY, 2026 ___________________________________ James Reid Conyers Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 399 of 661 DEVELOPMENT AGREEMENT This Development Agreement (this “Agreement”) is made and entered into effective as of January ___, 2026, by and between the CITY OF FAIRHOPE, ALABAMA, a municipal corporation organized and existing under the laws of Alabama (the “City”) and BCP ACQUISITIONS, LLC, an Alabama limited liability company (the “Developer”). The City and the Developer are together sometimes referred to collectively as the “Parties” and, individually, as a “Party” herein. RECITALS WHEREAS, the Developer has contracted to purchase vacant land situated in Baldwin County outside the limits of any municipality, which land is more particularly described on Exhibit A attached hereto (the “Site”); WHEREAS, as of the execution of the Agreement, the Site is located in Baldwin County Zoning District 8 and is zoned RSF-1; WHEREAS, the Site is contiguous to the corporate limits of the City; WHEREAS, the Developer desires to develop the Site into a single-family residential subdivision (the “Development”); WHEREAS, at the time of execution of this Agreement, there is pending before the Baldwin County Planning and Zoning Commission an application by the Developer for subdivision approval of the Development; WHEREAS, on October 30, 2025, the Developer applied to the City for water and sewer utility services (the “Services”); and WHEREAS, the City is able and willing to provide the Services to the Development and to issue Developer a “will serve letter” confirming that the City shall provide Services to the Development (the “Availability Letter”), subject to the terms and conditions set forth in this Agreement; and WHEREAS, the Parties have discussed a mutual desire for the Site to be annexed into the City following final plat approval for the Development by the Baldwin County Planning and Zoning Commission, subject to the terms and conditions set forth in this Agreement. NOW, THEREFORE, for and in consideration of the foregoing premises, the covenants and agreements herein contained, and other good and valuable consideration, the receipt, adequacy, and sufficiency of which are hereby acknowledged, the Parties do hereby agree as follows: Page 400 of 661 2 ARTICLE I OBLIGATIONS OF THE DEVELOPER Section 1.1 The Subdivision. Promptly after the City’s issuance of the Availability Letter, the Developer shall undertake to obtain final subdivision plat approval for the Development from the Baldwin County Planning and Zoning Commission. The final plat shall reflect that the northern boundary of the Site is contiguous with the corporate limits of the City. The City shall timely execute the final plat upon approval of the Baldwin County Planning and Zoning Commission. The Development shall include not more than twenty-five (25) lots for single-family homes. Section 1.2 Annexation of Site. Upon recording of the subdivision plat for the Development, the Developer shall petition the City for annexation of the Site with the Development zoned R1B. Developer must pursue annexation into the City prior to applying for a building permit to construct a residence on any lot within the Development. In the event that the City fails to annex the Site by failure to obtain the requisite affirmative City Council vote or the failure of the Developer’s annexation petition to come before the City Council for vote within ninety (90) days of the filing of said petition, the City shall provide Services to the Development and the restriction against the Developer obtaining building permits and the requirement to annex into the City hereunder shall terminate. Section 1.3 The Developer’s Utility Improvements. The City’s commitment to make the Services available to the Development is conditioned upon the Developer’s construction and installation of water and sewer infrastructure on the Site connecting to the City’s existing infrastructure (the “Developer’s Utility Improvements”) at no cost to the City. Construction on the Site shall satisfy the existing codes applicable thereto. This Agreement does not alter any applicable tap fees and other related charges that will apply at the time of building permit application. The Developer’s Utility Improvements shall be designed, constructed, and installed in accordance with the City’s specifications and shall include, without limitation, the following: A six (6) inch water line connected to the existing stub-out at the South end of Stave Mill Drive, running through the Development and connected to the City’s water main at County Road 34. A three (3) inch sewer line connected to the existing stub-out at the South end of Stave Mill Drive. Section 1.4 Dedication of Improvements. Subject to Section 2.3, the Developer shall dedicate the Developer’s Utility Improvements within public rights of way to the City and shall grant to the City such easements with respect to the Site as are reasonably requested by the City in order to enable the City to provide water and sewer services to the Development. Notwithstanding the foregoing, any sewer improvements constructed by the Developer on a lot within the Development , including, but not limited to any new lift station or grinder pump for each individual lot shall remain privately owned and maintained by the lot owner and will not be dedicated to the Page 401 of 661 3 City for ownership or maintenance. It is not anticipated that Development will require a lift station for sewer service, however, in the event a lift station is necessary to adequately provide sewer service to the Development, the lift station will be owned and maintained by the Developer and/or its assigns, and not the City. ARTICLE II OBLIGATIONS OF CITY Section 2.1 Availability Letter. On the effective date of this Agreement, the City shall issue to Developer the Availability Letter to the Developer substantially in the form attached hereto as Exhibit B, regarding the availability of the Services to the Development in consideration of the Developer’s obligations under this Agreement. Section 2.2 Annexation. Upon the Developer filing with the City the above contemplated petition to annex the Site which satisfies any applicable legal requirements not in conflict herewith, the City Council shall adopt and publish an ordinance to annex the Site with the Development zoned R1B within ninety (90) days of the filing of said petition. In the event that the City fails to annex the Site by failure to obtain the requisite affirmative City Council vote or failure of the Developer’s petition to come before the City Council for vote within nine (90) days of the filing of the petition, the City shall provide Services to the Development and the restriction against the Developer obtaining building permits in Section 1.2 above and the obligation to annex into the City hereunder shall terminate. Section 2.3 Availability of Service. The City shall make the Services available to each lot within the Development immediately upon either: (1) the annexation of the Site into the corporate limits of the City or (2) the failure to obtain the requisite affirmative City Council vote approving the annexation or the failure of the Developer’s petition to come before the City Council for vote within ninety (90) days of the filing of said petition for annexation. Section 2.4 Acceptance of Developer’s Utility Improvements. Subject to the terms and conditions of the standard form maintenance and guaranty agreement and maintenance bond of the City, and upon the completion of the Developer’s maintenance obligations thereunder, the City shall accept for maintenance those of the Developer’s Utility Improvements constructed in accordance with the City specifications and standards that are located in the public right of way. ARTICLE III GENERAL REPRESENTATIONS AND WARRANTIES Section 3.1 Representations and Warranties of the City. The City does hereby represent and warrant as follows: (a) The City, by action of its governing body, has duly authorized the execution, delivery, and performance of this Agreement. Page 402 of 661 4 (b) Neither the authorization, execution and delivery of, nor the performance of, this Agreement by the City, violates, constitutes a default under or a breach of (i) any agreement, instrument, contract, mortgage, ordinance, resolution or indenture to which the City is a party or to which the City or its assets or properties are subject; or (ii) any law, judgment, decree, order, ordinance, rule, regulation, consent, or resolution applicable to the City or any of its assets or properties. (c) There is not now pending nor, to the knowledge of the City, threatened, any litigation affecting the City which questions (i) the validity or organization of the City, (ii) the members, titles, or positions of the members of the governing body or the manner in which the officers of the City are selected, or (iii) the subject matter of this Agreement. Section 3.2 Representations and Warranties of the Developer. The Developer hereby makes the following representations and warranties: (a) The Developer is duly organized and validly existing as a limited liability company under the laws of the State of Alabama and is duly authorized to execute, deliver, and perform this Agreement. The Developer is qualified to do business in and is in good standing under the laws of the State of Alabama. (b) Neither the execution and delivery of this Agreement, nor the performance hereof, by the Developer requires any consent of, filing with or approval of, or notice to, or hearing with any person or entity (including, but not limited to, any governmental or quasi-governmental entity), except for such consents, filings, notices, and hearings described herein, or already held or maintained, or to be secured prior to the commencement of work on the Development. (c) Neither the authorization, execution and delivery of, nor the performance of, this Agreement by the Developer, violates, constitutes a default under or a breach of (i) the organizational documents of the Developer, (ii) any agreement, instrument, contract, mortgage, or indenture to which the Developer is a party or to which the Developer or its assets are subject, or (iii) any judgment, decree, order, ordinance, regulation, consent, or resolution applicable to the Developer or any of its assets. (d) There is not now pending nor, to the knowledge of the Developer, threatened, any litigation affecting the Developer which questions the validity or organization of the Developer, or any of the representations and warranties of the Developer contained herein. ARTICLE IV MISCELLANEOUS PROVISIONS Section 4.1 Severability; Enforceability. If any term or provision hereof shall be determined by a court of competent jurisdiction to be illegal or invalid for any reason whatsoever, such invalidity or illegality shall not affect any other term or provision of this Agreement and the Parties, or their respective successors or assigns, shall negotiate in good faith to modify this Page 403 of 661 5 Agreement so as to effect the original intent of the Parties as closely as possible in a mutually acceptable manner in order that the transactions contemplated hereby be consummated as originally contemplated to the greatest extent possible.. Section 4.2 Entire Agreement. This Agreement, including the Exhibits attached hereto and the agreements and instruments referenced herein and executed by the Parties, contains the entire agreement of the Parties regarding the transactions described herein. Any agreement hereafter made shall be ineffective to change, modify, or discharge this Agreement in whole or in part unless such agreement is in writing, and is signed by the Party against whom enforcement of any change, modification, or discharge is sought. Section 4.3 Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall constitute one and the same agreement. This Agreement may be signed and delivered by means of electronic signature and delivery (i.e., by email of a PDF copy of a signature page or by DocuSign or similar electronic signature technology). No Party will raise the signature or delivery of this Agreement or any counterpart hereof by electronic means as a defense to the formation or enforceability of a contract and each Party forever waives any such defense. Section 4.4 Assignment. This Agreement is assignable by either Party. This Agreement shall insure to the benefit of the Parties respective successor and assigns. Section 4.5 Notices. (a) All notices, demands, consents, certificates or other communications hereunder shall be in writing, shall be sufficiently given and shall be deemed given when delivered personally to the Party or to an officer of the Party to whom the same is directed, or mailed by registered or certified mail, postage prepaid, or sent by overnight courier, addressed as follows: (i) If to the City: City of Fairhope Attn: Mayor Sherry Sullivan 161 North Section St. Fairhope, AL 36532 sherry.sullivan@fairhopeal.gov (ii) If to the Developer: BCP Acquisitions, LLC Attn: Niko Bruer P. O. Box 1994 Fairhope, Alabama 36532 niko@bellwethercapitalpartners.com Page 404 of 661 6 (b) Any such notice or other document shall be deemed to be received as of the date delivered, if delivered personally, or as of five business days after the date deposited in the mail, if mailed, or the next business day, if sent by overnight courier. A copy shall be provided by electronic mail. Section 4.6 Governing Law; Specific Performance. This Agreement shall be governed exclusively by, and construed and interpreted in accordance with, the laws of the State of Alabama. Each Party has the right to specific performance of this Agreement in accordance with Alabama law. Section 4.7 Venue. Each of the Parties irrevocably submits to the jurisdiction of the state or federal court located in Alabama with jurisdiction over the matter at issue over any suit, action or proceeding arising out of or relating to this Agreement or any transaction undertaken in connection therewith, and waives, to the fullest extent permitted by law, any objection or defense that such Party may now or hereafter have based on improper venue, lack of personal jurisdiction, inconvenience of forum or any similar matter in any such suit, action, or proceeding brought in any such court. Section 4.8 No Partnership or Joint Venture. Nothing contained in this Agreement shall constitute or be construed to be a partnership or joint venture among the Parties and their respective permitted successors and assigns. Section 4.9 No Third-Party Beneficiaries. This Agreement is intended only for the benefit of the signing Parties and their successors and assigns only; d neither this Agreement, nor any of the rights, interest, obligations or commitments hereunder, is intended for the benefit of any other. Section 4.10 Force Majeure Event. (a) Neither Party shall be liable or responsible to the other Party, or be deemed to have defaulted under or breached this Agreement, for any delay in fulfilling or performing any term of this Agreement (except for any obligations to make payments to the other party hereunder), when and to the extent such delay is caused by or results from acts beyond the impacted party’s (“Impacted Party”) reasonable control, including, without limitation, the following events (“Force Majeure Event(s)”): (a) acts of God; (b) flood, fire, earthquake, explosion, pandemic or epidemic; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; (d) government order, law, or actions; (e) embargoes or blockades in effect on or after the date of this Agreement; (f) national or regional emergency; (g) strikes, labor stoppages or slowdowns, or other industrial disturbances; (h) telecommunication breakdowns, power outages or shortages, inability or delay in obtaining adequate or suitable supplies or materials; and (i) other similar events beyond the reasonable control of the Impacted Party. Page 405 of 661 7 (b) The Impacted Party shall give notice within 10 days of the Force Majeure Event to the other Party, stating the period of time the occurrence is expected to continue. The Impacted Party shall use diligent efforts to end the delay, to minimize the effects of such Force Majeure Event, and to continue performance of the Impacted Party’s obligations to the extent possible notwithstanding the Force Majeure Event. The Impacted Party shall resume the full performance of its obligations as soon as reasonably practicable after the removal of the cause. [Signatures follow beginning on the next page] Page 406 of 661 8 IN WITNESS WHEREOF, the City has caused this Agreement to be duly executed in its name, under seal, and the same attested, by officers thereof duly authorized, and has caused this Agreement to be dated the date and year first above written. CITY OF FAIRHOPE, ALABAMA By: Sherry Sullivan Its Mayor [SEAL] Attest: Lisa A. Hanks, City Clerk STATE OF ALABAMA COUNTY OF BALDWIN I, the undersigned Notary Public, in and for said State and said County, hereby certify that Sherry Sullivan, whose name as Mayor of the City of Fairhope, Alabama, a municipal corporation organized under the laws of the State of Alabama, is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of said instrument, she, as such Mayor and with full authority, executed the same voluntarily as and for the act of said municipal corporation on the day the same bears date. Given under my hand and official notarial seal this the ____ day of __________, 2026. [SEAL] __________________________________________ NOTARY PUBLIC My Commission Expires:_____________________ Page 407 of 661 9 BCP ACQUISTIONS, LLC, an Alabama limited liability company By: Niko Bruer Its: Managing Partner STATE OF ALABAMA COUNTY OF BALDWIN I, the undersigned Notary Public, in and for said State and said County, hereby certify that Niko Bruer, whose name as Managing Partner of BCP ACQUISTIONS, LLC, an Alabama limited liability company, is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of said instrument, s/he, as such officer and with full authority, executed the same voluntarily as and for the act of said company on the day the same bears date. Given under my hand and official notarial seal this the ____ day of ______________, 2026. [SEAL] __________________________________________ NOTARY PUBLIC My Commission Expires:_____________________ Page 408 of 661 EXHIBIT A DESCRIPTION OF THE SITE Page 409 of 661 EXHIBIT B FORM OF AVAILABILITY LETTER Page 410 of 661 Page 411 of 661 Exhibit A Site Description Lot# 2 Burmeister Subdivision as per plat thereof recorded at Slide 3009-F in the Office of the Judge of Probate of Baldwin County, Alabama and also being described as follows by metes and bounds: Part of the Southwest Quarter of the Southeast Quarter of Section Twenty- Eight (28), Township Six (6) South, Range Two (2) East, Baldwin County, Alabama, more particularly described as follows: Beginning at a 1/2" uncapped rebar on the North right of way of County Road 34, 40.00 feet North 00 Degrees 21 Minutes 18 Seconds East of the Southeast corner of said Quarter -Quarter; THENCE North 89 Degrees 46 Minutes 15 Seconds West along said North right of way, 230.11 feet to a 1/2" uncapped rebar; THENCE leaving said North right of way and running North 00 Degrees 13 Minutes 31 Seconds East 256.01 feet to a 1" OD pinched iron pipe; THENCE North 89 Degrees 45 Minutes 29 Seconds West 169.70 feet to a 1" OD pinched iron pipe; THENCE North 89 Degrees 47 Minutes 06 Seconds West 170.07 feet to a ½” capped rebar marked Moore; THENCE North 89 Degrees 46 Minutes 17 Seconds West 169.95 feet to a ½” capped rebar marked Moore; THENCE South 00 Degrees 18 Minutes 33 Seconds West 256.01 feet to a ½” uncapped rebar on said North right of way; THENCE North 89 Degrees 46 Minutes 15 Seconds West along said North right of way, 523.55 feet to a ½” x 18” capped rebar marked BMS 40196S, (hereinafter referred to as a BMS rebar); THENCE leaving said North right of way and running North 00 Degrees 21 Minutes 14 Seconds East 91.92 feet to a BMS rebar; THENCE North 27 degrees 13 Minutes 48 Seconds East 148.32 feet to a BMS rebar; THENCE South 89 Degrees 38 Minutes 42 Seconds East 109.93 feet to a BMS rebar; THENCE North 00 Degrees 21 Minutes 14 Seconds East 1061.96 feet to a BMS rebar on the South line of Phase 2, Saddlewood Subdivision as recorded in Slide 2542 D in the records of the Office of the Judge of Probate of said County; THENCE South 89 Degrees 21 Minutes 57 Seconds East along said South line 1096.81 feet to a point witnessed by a 3” OD iron pipe 0.5’ North and 2’ East; THENCE South 00 Degrees 21 Minutes 18 Seconds West 1278.11 feet to the place of beginning, containing 29.795 acres, more or less. Subject to a drainage easement more particularly described as: Commencing at the Southwest corner of Lot 22, Summer Lake Subdivision, Phase One, recorded on Slide 2224 A&B, Probate Records, Baldwin County, Alabama; THENCE South 00 Degrees 49 Minutes 26 Seconds West for a distance of 40.05 feet to the South right-of-way of Manley Road; THENCE North 89 Degrees 51 Minutes 57 Seconds East along said right-of-way for a distance of 31.30 feet; THENCE South 00 Degrees 13 Minutes 25 Seconds West for a distance of 660.00 feet; THENCE South 89 Degrees 49 Minutes 00 Seconds East for a distance of 660.00 feet; THENCE South 00 Degrees 21 Minutes 23 Seconds West for a distance of 115.00 feet; THENCE North 89 Degrees 20 Minutes 53 Seconds West for a distance of 20.00 feet; THENCE North 00 Degrees 21 Minutes 23 Seconds East for a distance of 115.00 feet; THENCE South 89 Degrees 20 Minutes 53 Seconds East for a distance of 20.00 feet to the Point of Beginning. Also, together with and subject to all other rights of way, covenants, easements and restrictions of record. 00043517.DOCX Page 412 of 661 [City Letterhead] January __, 2026 _______________________ _______________________ _______________________ Attn: _________________ Re: Availability of City of Fairhope Utilities – Baywood of Point Clear/County Road 34 Development This availability letter is delivered pursuant to the terms and conditions of that certain Development Agreement dated January ___, 2026 (the “Development Agreement”) between the City of Fairhope and BCP ACQUISITIONS, LLC (the “Developer”), concerning the development of that described on Exhibit A and also known as Baywood of Point Clear, located at or near 8505 County Road 34 (the “Development”). This statement of availability shall remain valid and effective as set forth in the Development Agreement. Water and Sewer: Water and sewer services are available through Fairhope Public Utilities. Electric: Electric services are not available through Fairhope Public Utilities. Gas: Gas services is available through Fairhope Public Utilities. Daryl Morefield, Water & Wastewater Superintendent Page 413 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-498 FROM: Wes Boyett, GAS SUPERINTENDENT SUBJECT: The Superintendent of Gas Department, Wes Boyett, is requesting the procurement of the Annual Subscription for Korterra Services from Korterra, Inc. for locate tickets. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: to approve the amendment of Resolution No. 5608-25 to increase the cost of the Annual Service Fee with KorTerra, Inc. to $7,500.00, the One-Time Setup Fee remains at $750.00 and the additional Overage Rate remains at $0.25 per ticket. BACKGROUND INFORMATION: The Superintendent of Gas Department, Wes Boyett, is requesting the procurement of the Annual Subscription for Korterra Services from Korterra, Inc. for locate tickets. The original Resolution No. 5608-25 included an incorrect cost for the Annual Service Fee. The corrected costs will include: a One-Time Setup Fee of $750.00, an Annual Service Fee of $7,500.00, and an additional Overage Rate of $0.25 per Ticket. This is an increase of $150.00. The Corrected Initial cost will be Eight Thousand Two Hundred Fifty Dollars ($8,250.00) plus an Overage Rate of Twenty-Five Cents ($0.25) per ticket. Previous Council Action: October 13, 2025 - Resolution No. 5608-25 - the City of Fairhope approves the procurement of the Annual Subscription for KorTerra Services from KorTerra, Inc. for the Gas Department with a One-Time Setup Fee of $750.00, an annual Service Fee of $7,350.00, and an additional Overage Rate of $.25 per Ticket; and authorizes Mayor Sherry Sullivan to execute a contract. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 002-50300- 150 Computer Expense $8,000.00 $8,250.00 ($250.00) Page 414 of 661 Note: FY2026 Budget 002-50300-120 Break/Fix $2,000.00. GRANT: N/A LEGAL IMPACT: City Attorney is reviewing contract terms and conditions. FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 415 of 661 RESOLUTION NO. ________ , as follows: [1] That the City of Fairhope approves to amend Resolution No. 5608-25 for the Annual Subscription for Kor Terra Services from Kor Terra, Inc. for the Gas Department to increase the Annual Service Fee of $7,350.00 to $7,500.00. All other costs remain the same. ADOPTED ON THIS 12TH DAY OF JANUARY, 2026 Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 416 of 661 January 13, 2026 Copyright © 2023 KorTerra, Inc. Page 1 of 2 Confidential and Proprietary – Revision 2023.07 Order Form City of Fairhope agrees to purchase the KorTerra Services listed below. Support and maintenance are included in the fees listed below. This Order Form is effective as of the date last signed below (the “Order Form Effective Date”). Subscribed Ticket Volume: 19,300 Services Overage Rate Service Fee KorTerra Locate Management Plus $0.25 per Ticket $7,500.00 per year KorTerra Package Includes: KorTerra Facility Mapping KorTerra Field App Total Recurring Fees: $7,500.00 KorTerra One-Time Setup Fees KorTerra One-Time Setup Fees $7 50.00 Total One-Time Fees $750.00 This Order Form incorporates by reference and is governed by the terms and conditions of the KorTerra Services Agreement which can be reviewed at https://www.korterra.com/services-agreement (the “Services Agreement”). By signing this Order Form, you are acknowledg ing review of the Services Agreement and indicating your acceptance of and agreement to the terms of this Order Form and the Services Agreement. Capitalized terms used but not defined herein have the meaning set forth in the Services Agreement. The initial term of this Order Form begins on the Order Form Effective Date set forth above and, unless terminated earlier pursuant to the Services Agreement’s express provisions, will continue in effect for a period of thirty -six (36) months from such date (the “Initial Order Form Term”). At the end of the Initial Order Form Term, this Order Form shall automatically renew for additional successive thirty-six (36) month periods (each an “Order Form Renewal Term” and together with the Initial Order Form Term, the “Order Form Term”), unless earlier terminated pursuant to the Service Agreement’s express provisions or either you or we notify the other of its intent to terminate this Order Form with advance written notice at least sixty (60) days prior to the commencement of the immediately subsequent Order Form Renewal Term. The Services will be invoiced in advance of each year of the Order Form Term and the Service Fee will remain fixed during the Initial Order Form Term unless you exceed your S ubscribed Ticket Volume or other applicable limits. If in any given year of the Order Form Term (“Billing Period”) the actual Ticket Volume is greater than the Subscribed Ticket Volume, an Overage Fee will be assessed equal to the excess Ticket Volume multiplied by the aggregate Overage Rate, and the actual Ticket Volume from the Billing Period will be used as the S ubscribed Ticket Volume for subsequent Billing Periods. The Service Fee for subsequent Billing Periods will be increased by the amount of any Overage Fee(s). Billing for the Services will begin on the Order Form Effective Date. All pricing is in US Dollars and is valid for 30 days. All invoices are due and payable net 30 days from the invoice date. If you fail to make any payment when due , without limiting our other rights and remedies, we may take the actions set forth in the Services Agreement, including charging late fees. Please e-mail the signed Order Form to sales@korterra.com. Billing Contact Information: Contact Name: Phone Number: Title: Will payment be submitted via wire?* E-mail: Special Billing Instructions: Street: Sales Tax Exempt (Y/N) If Y, please include exemption certificate City, State Zip: PO Required (Y/N) PO Number: *Please note any payment received via wire will incur a $40 service charge. ACCEPTED AND AGREED: Client: KorTerra, Inc.: Signed: Signed: Page 417 of 661 January 13, 2026 Copyright © 2023 KorTerra, Inc. Page 2 of 2 Confidential and Proprietary – Revision 2023.07 Print Name: Print Name: Title: Title: Date: Date: Internal Use Only: KW Partner State: New Customer (Y/N): N Customer ID: FAIRHOPE Sales Exec: Lydia Passolt Page 418 of 661 RESOLUTION NO. 5608-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1] That the City of Fairhope approves the procurement of the Annual Subscription for KorTerra Services from KorTerra, Inc. for the Gas Department with a One-Time Setup Fee of $750.00 , an Annual Service Fee of $7,350.00 , and an additional Overage Rate of $0.25 per Ticket; and authorizes Mayor Sherry Sullivan to execute a contract. A DOPTE D ON THIS 13TH DAY OF OCTOBER 2025 Attest: L~tti{fdi / City Clerk Page 419 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-510 FROM: Paige Crawford, DIRECTOR OF COMMUNITY AFFAIRS SUBJECT: Resolution - That the Fairhope City Council enter into an agreement with the State of Alabama acting by and through ALDOT relating to public transportation with partial funding by the Federal Transit Administration to implement the Section 5310 grant funding to purchase a 9 passenger van for the Nix Center.; and that the Council authorize Mayor Sherry Sullivan to sign any and all necessary documentation related to the funding agreement. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: Approval BACKGROUND INFORMATION: We received word from ALDOT that we will be receiving an award letter for our 5310 grant application for a 9+2 passenger van for the Nix Center. We were requested to sign a pass-through agreement, certificate of compliance and pass a resolution before we were sent the funding award letter. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: ALDOT Section 5310 LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Page 420 of 661 Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 421 of 661 RESOLUTION NO. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, for the Subrecipient of FTA Fund, as follows: 1. That the City of Fairhope enter into an agreement with the State of Alabama: acting by and through the Alabama Department of Transportation relating to public transportation with partial funding by the Federal Transit Administration, which agreement is before this City Council of the City of Fairhope. 2. That the agreement to be executed in the name of the City of Fairhope, by the Mayor of the City of Fairhope for and on its behalf; and that the Council authorize Mayor Sherry Sullivan to sign any and all necessary documentation related to the funding agreement: 3. That such execution be attested by the City Clerk and the seal of the City of Fairhope affixed thereto: BE IT FURTHER RESOLVED, that upon completion of the execution of the agreement by all parties, a copy of such agreement be kept by the City Clerk in the minute book of the City of Fairhope. I, the undersigned City Clerk of the City of Fairhope, Baldwin County, Alabama, do hereby certify that the above and foregoing is a true copy of a resolution lawfully passed and adopted by the Governing Body of the City of Fairhope, at a regular meeting of such City Council held on the 26th day of January, 2026, and that such resolution is of record in the Minute Book of the City of Fairhope. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Fairhope on this day of January, 2026. Lisa A. Hanks, MMC Sherry Sullivan, Mayor City Clerk SEAL Page 422 of 661 AGREEMENT BETWEEN THE CITY OF FAIRHOPE AND THE STATE OF ALABAMA RELATIVE TO A PASS THROUGH OF FEDERAL FUNDS FOR A SPECIALIZED TRANSPORTATION PROJECT FOR THE ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH DISABILITIES FOR Baldwin County Project No. ED – 02(03) CFDA: 20.513 Fiscal Year 2026 Section 5310 Agreement for Capital Rolling Stock, Preventive Maintenance, and Purchased Transportation Projects Page 423 of 661 Section 5310 Agreement Page 2 AGREEMENT BETWEEN CITY OF FAIRHOPE AND THE STATE OF ALABAMA RELATIVE TO A PASS THROUGH OF FEDERAL FUNDS FOR A SPECIALIZED TRANSPORTATION PROJECT FOR THE ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH DISABILITIES PART ONE (1): INTRODUCTION THIS AGREEMENT made and entered into by and between the State of Alabama (acting by and through the Alabama Department of Transportation), hereinafter referred to as STATE; and CITY OF FAIRHOPE and the Federal Transit Administration, hereinafter referred to as USDOT; and WHEREAS, on December 27, 2020, the President of the United States signed in effect the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) (Pub.L.116-260); making available Federal Transit Administration (FTA) funds to support and aide in the efforts to vaccinate the U.S. population; and WHEREAS, the Application and Guidelines for Section 5310 and/or CRRSAA funds relative to the service provided herein are made an express part of this Agreement. WHEREAS, it is in the public interest for the STATE and the CITY OF FAIRHOPE to cooperate in implementing specialized transportation projects; and WHEREAS, the STATE is the designated recipient for certain USDOT capital, operating and administrative transportation funds; and WHEREAS, the CITY OF FAIRHOPE has been selected to be the local implementing (operator) to provide the specialized transportation service and/or equipment and the management and operation thereof under the terms of this Agreement; and WHEREAS, the STATE and the CITY OF FAIRHOPE develop capital award applications, including the documents relating thereto, which were consolidated into a single program of projects and submitted to USDOT, and approved by it. NOW, THEREFORE, the parties hereto, for, and in consideration of the premises stated herein do hereby mutually promise, stipulate, and agree as follows: Page 424 of 661 Section 5310 Agreement Page 3 PART TWO (2): PROJECT PROVISIONS A. Project Description: The CITY OF FAIRHOPE will undertake a Section 5310 specialized transportation project hereinafter referred to as the "project" in which CITY OF FAIRHOPE, Baldwin County is the project area of this Agreement. The project will be accomplished or performed by the CITY OF FAIRHOPE in accordance with this Agreement and the requirements, provisions, terms, and conditions of the award applications, including the documents relating thereto, developed by the STATE and the CITY OF FAIRHOPE. These applications, including the documents relating thereto, are of record in the Alabama Department of Transportation and are hereby incorporated in and made a part of this Agreement by reference. The CITY OF FAIRHOPE shall use the project equipment at all times exclusively in conformity with the project description for as long as the equipment is needed for the project. It is understood by the CITY OF FAIRHOPE that failure to carry out the project in accordance with this Agreement, including the award applications and documents related thereto, may result in the loss of federal funding for the project. This project will commence upon execution of this Agreement and written authorization to proceed from the STATE. B. Project Funding: It is expressly understood that federal funds for this project are being provided through the award approved by USDOT as authorized under Section 5310 of the Federal Transit Act Amendments of 1991, and subsequent amendments, as applicable, and the STATE will not be liable for any funding. It is understood that any costs incurred by the CITY OF FAIRHOPE in administering this project which are determined to be ineligible for reimbursement by the USDOT will be borne by the CITY OF FAIRHOPE with no liability to the STATE. C. Term of Contract: The period of performance of this Agreement shall cover the useful life of the project equipment unless amended in writing by the STATE. This Agreement shall be effective on the date the Agreement is signed by the Governor of the State of Alabama, through September 30, 2026, unless amended by the STATE. D. Regulations: The CITY OF FAIRHOPE agrees to comply and become familiar with all state and federal laws, rules, regulations and procedures applicable to this Agreement. The STATE, upon request, will furnish to the CITY OF FAIRHOPE a copy of any and all such applicable state and federal laws, rules, regulations and procedures. E. Purchase of Project Capital Equipment: The purchase of project equipment financed in whole or in part pursuant to this Agreement will be in accordance with applicable state and federal laws, rules regulations and procedures, including state competitive bidding requirements applicable to counties and municipalities in the State of Alabama when the purchase is made by any such entity. No federal funds administered by ALDOT shall be used for purchases of vehicles or equipment by the CITY OF FAIRHOPE without the written consent of the STATE. The STATE will solicit bids and make awards for vehicles purchased pursuant to this Agreement and the CITY OF FAIRHOPE will transmit to the STATE, a certified check payable to the Alabama Department of Transportation for vehicle or equipment valid when given and when presented for payment for any required match or non-federal Page 425 of 661 Section 5310 Agreement Page 4 participating share of the bid price of the project equipment. The check will accompany the order form of the CITY OF FAIRHOPE for the project equipment. The federal share of the cost of the project will not exceed the amount indicated in the latest approved project budget. It is expressly understood that the entire cost of project vehicles and equipment in excess of the specified federal share will be borne by the CITY OF FAIRHOPE with no liability to the STATE or USDOT. The CITY OF FAIRHOPE recognizes and acknowledges that the STATE provides federal funding for this project keeping with the provisions of this Agreement, and that the STATE is responsible for protection of such funds so paid or invested. In order to better secure federal and state funding paid and invested by the STATE, the CITY OF FAIRHOPE does hereby award and convey to the State of Alabama a lien on and against any and all vehicles and equipment purchased under this Agreement in an amount equal to any and all funds paid by the STATE from Federal funding, toward the respective purchase of any and all vehicles and equipment under this Agreement. F. Use of Equipment: All project vehicles and equipment will be at all times used for providing specialized transportation services for the elderly and persons with disabilities within the project area described in this Agreement, including the approved award applications and related documents, for the duration of the project. If, during such period, project equipment is not used in this manner or is withdrawn from transportation service, the CITY OF FAIRHOPE will immediately notify the STATE and the project equipment will be disposed of by the STATE or reassigned in accordance with federal regulations and as directed by the STATE. The provisions of this Agreement and the provisions of Title 49 Code of Federal Regulations Part 18, “Uniform Administrative Requirements for Awards and Cooperative Agreements to State and Local Governments,” will govern all project property, utilization, and disposition. During the period of project performance under this Agreement, the CITY OF FAIRHOPE will maintain the project equipment and facilities at a high level of cleanliness, safety, and mechanical soundness. The STATE and the USDOT will have the right to conduct periodic inspections of project facilities, equipment, and project areas and premises for the purpose of confirming proper maintenance pursuant to these regulations. G. Non-Expendable Purchases: The purchase of all non-expendable items over three thousand dollars ($3,000.00) must be requested in advance by the CITY OF FAIRHOPE, and approved in writing by the STATE to be eligible for reimbursement. H. Lease of Project Vehicles: Any Agreement made by the CITY OF FAIRHOPE for lease of a vehicle or vehicles will be subject to written approval of the STATE. When vehicles are leased from private enterprise, the lease will contain a provision for applying a portion of the lease cost toward the purchase price in the event the vehicles are purchased at a later date. All vehicle leases will be subject to applicable bidding requirements of Federal and State of Alabama law. I. Insurance: The CITY OF FAIRHOPE will have insurance coverage adequate to protect the project vehicles, facilities, and equipment. In addition, the CITY OF FAIRHOPE will have adequate public liability insurance coverage with limits for bodily injury not less than $100,000.00 to any one person and not less than $300,000.00 for any one accident and property damage of not less than $50,000.00, Page 426 of 661 Section 5310 Agreement Page 5 which insurance will be in effect at all times during performance of this project. Documentation acceptable to the STATE, that the above-required insurance has been secured will be submitted to the STATE. Proof of insurance must also be provided to the STATE by the CITY OF FAIRHOPE prior to removal by the CITY OF FAIRHOPE of the vehicle from state property. All insurance shall be by companies authorized to do business in Alabama. The CITY OF FAIRHOPE shall also carry Workmen's Compensation coverage. The CITY OF FAIRHOPE will comply with any and all insurance requirements, which are imposed or required by the Alabama Public Service Commission in keeping with its authority, and such requirements as are imposed by the laws of the State of Alabama. J. Licensing: The CITY OF FAIRHOPE, in providing services under this Agreement, will comply with all state licensing standards and any other standards provisions applicable to this Agreement or which might be applicable to its operations under this Agreement. K. Motor Vehicle Safety Standards: The CITY OF FAIRHOPE agrees to comply with and assures its third-party contractor(s) will comply with, the U.S. Federal Motor Carrier Safety Administration (FMCSA) regulations, as applicable. L. Contracts Under This Agreement: The CITY OF FAIRHOPE will not assign any portion of the work to be performed under this Agreement or execute any contract, amendment or change order thereto, or obligate itself in any manner with any third party with respect to its rights and responsibilities under this Agreement, without the prior written concurrence of the STATE. M. Audit and Inspection: The CITY OF FAIRHOPE will permit the STATE, the Comptroller General of the United States, and the Secretary of the USDOT, or either of them or their respective authorized representatives access, to inspect, at any time, any and all vehicles, facilities and equipment utilized or used in performance of the project; records of all transportation services rendered by the CITY OF FAIRHOPE in the use of such vehicles, facilities and equipment; and any and all data and records which in any way relate to the project or to the accomplishment of the project. The CITY OF FAIRHOPE will also permit the entities listed above to audit the records and accounts of the CITY OF FAIRHOPE pertaining to the project at any and all times, and the CITY OF FAIRHOPE will give its full cooperation to the STATE. Furthermore, the responsibility for auditing certain public entities, agencies and organizations is vested in the Department of Examiners of Public Accounts under the Laws of the State of Alabama. If the CITY OF FAIRHOPE is not subject to audit by the Department of Examiners of Public Accounts, the CITY OF FAIRHOPE does hereby agree that the STATE may, solely at the discretion of the STATE, request an audit of the CITY OF FAIRHOPE by the Department of Examiners of Public Accounts or another auditor at further discretion of the STATE, and that the CITY OF FAIRHOPE will fully cooperate with said audit. The CITY OF FAIRHOPE will ensure that within nine months from the end of a fiscal year, the External Audit Manager of the ALDOT is forwarded a copy of the audit report. Should an audit be completed during the nine (9) month period, the agency must forward a copy of the audit report to External Audit Manager of the ALDOT within thirty (30) days of receiving the audit report. Should the Audit not be completed within the nine (9) month period, the CITY OF FAIRHOPE must send a Page 427 of 661 Section 5310 Agreement Page 6 written request to the Department of Examiners of Public Accounts for the audit to be completed. A copy of the written notice to the Department of Examiners of Public Accounts and a notice of the delay on CITY OF FAIRHOPE’s letterhead must be sent to ALDOT’s Transit Section of the Local Transportation Bureau. Failure to do so may result in suspension of payment to the CITY OF FAIRHOPE. The CITY OF FAIRHOPE will ensure that the STATE is forwarded a copy of the audit within thirty (30) days of receiving the audit report or nine (9) months after the end of the audit period. Failure to do so may result in the suspension of payment to the CITY OF FAIRHOPE. N. Audit Requirements: The CITY OF FAIRHOPE will comply with all audit requirements set forth in the Uniform Guidance “Super Circular” published by the Office of Management and Budget at 2 CFR Part 200 Chapter I, Chapter II, Part 200, Uniform Administrative Requirements, Cost Principles, and attachment “Financial Statement Submittal Policy of ALDOT for Local Transportation Agencies”. USDOT incorporated these changes at 2 CFR part 1201, which deviates from part 200 only with respect to standard application requirements, equipment, procurements by States, and financial reporting. In addition, for any audit submitted, the CITY OF FAIRHOPE should submit to the External Audit Manager of the ALDOT, along with its annual audit report, a letter from its CPA setting out audit findings, whether material or immaterial, noted in this report. If there were no findings other than those noted in the audit report the CPA should issue a letter stating such. Furthermore, the CITY OF FAIRHOPE will maintain on file, within its office, a letter from its CPA stating the results of its peer review, whether favorable or unfavorable, as required by Government Auditing Standards (also known as the "Yellow Book"). As required by Legislative Act # 94-414, the Examiners of Public Accounts shall be the repository of audit reports for entities receiving public funds. The CITY OF FAIRHOPE shall provide a copy of its audit to the Examiners of Public Accounts when completed. O. Equipment Management: The CITY OF FAIRHOPE will comply with management standards specified in the "Uniform Administrative Requirements for Awards and Cooperative Agreements to State and Local Governments"(49 CFR Part 18.32) in the control, use, and disposition of equipment acquired under this award. Equipment management will also include the following: 1. Maintain equipment records that include a description of the equipment; a serial or other identification number; the source of the equipment; the acquisition date and cost of the equipment; percentage of federal and local participation in the cost of the equipment; the location, use and condition of the equipment; repairs and maintenance to equipment; and ultimate disposition data including the date of disposal and sale price. 2. An annual physical inventory to validate the inventory with records described in the preceding paragraph. 3. Develop a control system to ensure adequate safeguards to prevent loss, damage, or theft of the equipment. Any loss, damage or theft shall be investigated. Page 428 of 661 Section 5310 Agreement Page 7 4. Develop and follow procedures to keep the equipment maintained and in good condition. At a minimum, the CITY OF FAIRHOPE shall follow the vehicle maintenance schedule recommended by the manufacturer, showing the date the maintenance was performed. Maintenance records shall be provided to the STATE upon request. 5. When original or replacement equipment acquired under an award is no longer needed for the original project or program or for other activities currently or previously supported by a federal or state agency, the CITY OF FAIRHOPE shall contact the STATE to request authority to dispose of the equipment, and the STATE shall issue disposition instructions. P. Records and Reports: 1. Establishment and Maintenance of Accounting Records. The CITY OF FAIRHOPE will establish and maintain, in accordance with requirements established by the STATE, separate accounts for the project, either independently or separately within its existing system, to be known as the Project Account. The cost accounting system must be adequate and acceptable to the STATE as determined by the Alabama Department of Transportation's External Audit Manager. 2. Documentation of Project Cost. All charges to the Project Account will be supported by properly executed invoices, contracts, or vouchers, as applicable, evidencing in proper detail the nature and propriety of the charges, in accordance with the requirements of the STATE. 3. Checks, Orders and Vouchers. All checks, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to the project will be clearly identified, readily accessible and to the maximum extent feasible, kept separate and apart from all other such documents. 4. Reports. The CITY OF FAIRHOPE will report to the STATE the progress of the project in such a manner as the STATE may require. The CITY OF FAIRHOPE will also submit to the STATE, at the beginning of each fiscal year, certification in form and detail acceptable to the STATE, that the project equipment is still being used in accordance with the terms of this Agreement. The CITY OF FAIRHOPE will also provide to the STATE any information requested by the STATE regarding the project. 5. Financial Statements. The CITY OF FAIRHOPE will submit to the STATE, at such time as the STATE may require, such financial statements, data, records, contracts and other documents related to the project as may be requested by the STATE. 6. Right of Access to Records. The STATE will have full access to and right to examine all project records at all times, and all records of any nature which in any manner relate to the project or to this Agreement in any way. a. The CITY OF FAIRHOPE agrees to require its third-party contractor(s) and Page 429 of 661 Section 5310 Agreement Page 8 third party subcontractor(s), at as many tiers as required, to provide to the U.S. Secretary of Transportation and the Comptroller General of the United States, the STATE, or their duly authorized representatives, access to all third-party contract records to the extent required by 49 U.S.C. §5325(g). The CITY OF FAIRHOPE further agrees to require its third-party contractors and third-party subcontractors to provide sufficient access to third-party procurement records as needed for compliance with federal regulations or to assure proper project management as determined by FTA. b. The CITY OF FAIRHOPE agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. 7. Retention of Records. The CITY OF FAIRHOPE will retain all books, records, and other documents relative to this Agreement for three (3) years after project termination or close out or as otherwise required, and the STATE, the Comptroller General of the United States, and the Secretary of the USDOT, or either of them or their respective authorized representatives, will have full access to, and the right to examine any of said materials at all reasonable times during said period. Q. Prompt Payment Requirement: The CITY OF FAIRHOPE will comply with 49 C.F.R. Part 26.29 in regard to prompt payment mechanisms and retainage payment. The CITY OF FAIRHOPE is required to pay subcontractors for satisfactory performance of their contracts no later than thirty (30) days from receipt of each payment made to the CITY OF FAIRHOPE. The CITY OF FAIRHOPE must pay the subcontractor within thirty (30) days after the subcontractor’s work is satisfactorily completed. Page 430 of 661 Section 5310 Agreement Page 9 PART THREE (3): GENERAL PROVISIONS A. CITY OF FAIRHOPE to Indemnify: The CITY OF FAIRHOPE shall be responsible at all times for all of the work performed under this Agreement. The CITY OF FAIRHOPE shall indemnify and hold harmless the State of Alabama, the Alabama Department of Transportation, its officers, officials, agents, servants, and employees from and against any and all damages, claims, loss, liabilities, attorney’s fees or expense whatsoever or any amount paid in compromise thereof arising out of, connected with, or related to the (1) work performed under this Agreement, (2) the provision of any services or expenditure of funds required, authorized, or undertaken by the CITY OF FAIRHOPE pursuant to the terms of this Agreement, or (3) misuse, misappropriation, misapplication, or mis-expenditure of any source of funding, compensation or reimbursement by the CITY OF FAIRHOPE, its officers, officials, agents, servants, and employees. The term “hold harmless” includes the obligation of the CITY OF FAIRHOPE to pay damages on behalf of the State of Alabama, the Alabama Department of Transportation, and its agents, servants, and/or employees. B. Permission to Start Work: The CITY OF FAIRHOPE will not proceed with the project work until the STATE gives written authorization for the CITY OF FAIRHOPE to proceed. C. Termination: In the event the CITY OF FAIRHOPE fails at any time, in any manner, to comply with any provision, requirement, term or condition of this Agreement, such failure will constitute a default by the CITY OF FAIRHOPE under this Agreement. Any such default or defaults not corrected by the CITY OF FAIRHOPE within thirty (30) days following receipt of written notice from the STATE by certified or registered mail of such default or defaults, will be deemed a breach by the CITY OF FAIRHOPE of this Agreement, and the STATE may terminate this Agreement. A waiver by the STATE of a default or defaults by the CITY OF FAIRHOPE will not constitute a waiver of subsequent default or defaults by the CITY OF FAIRHOPE. In addition, if the award from USDOT is terminated by USDOT the STATE will have the right to terminate this Agreement by giving ten (10) days written notice of termination. This notice will be mailed by certified or registered mail. Unless otherwise terminated as herein provided, this Agreement will terminate upon expiration of the useful life of the project equipment. D. Performance: The CITY OF FAIRHOPE will commence, carry on, and complete the project with all practicable dispatch, in a sound, economical, and efficient manner. E. Civil Rights: During the performance of this AGREEMENT, the CITY OF FAIRHOPE agrees to comply with all applicable civil rights statutes and implementing regulations including, but not limited to, the following: 1. Nondiscrimination in Federal Transit Programs – The CITY OF FAIRHOPE agrees to comply and assures the compliance of each third-party contractor at any tier under the Project, with the provisions of 49 U.S.C. 5332. These provisions prohibit discrimination on the basis of race, color, creed, national Page 431 of 661 Section 5310 Agreement Page 10 origin, sex, or age, and prohibit discrimination in employment or business opportunity. 2. Nondiscrimination – Title VI – CITY OF FAIRHOPE agrees to comply and assures the compliance of each third-party contractor at any tier of the Project, with all requirements under Title VI of the Civil Rights Act of 1964, as amended. These requirements provide that no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. 3. Equal Employment Opportunity – The CITY OF FAIRHOPE agrees to comply, and assures the compliance of each third-party contractor at any tier of the Project, with all equal employment opportunity (EEO) requirements of Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000e), and 49 U.S.C. 5332 and any implementing requirements FTA may issue. 4. Nondiscrimination on the Basis of Sex – The CITY OF FAIRHOPE agrees to comply with all applicable requirements of Title IX of the Education Amendments of 1972, as amended, (20 U.S.C. 1681 et seq.), with implementing DOT regulations, “Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance,” 49 CFR part 25, and with any implementing directives that DOT or FTA may promulgate, which prohibit discrimination on the basis of sex. 5. Nondiscrimination on the Basis of Age – The CITY OF FAIRHOPE agrees to comply with all applicable requirements of the Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), and implementing regulations, which prohibit employment and other discrimination against individuals on the basis of age. 6. Nondiscrimination on the Basis of Disability – The CITY OF FAIRHOPE agrees to comply, and assures the compliance of each third-party contractor at any tier of the Project, with the provisions of the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973, as amended, and all other applicable federal regulations relating hereto, issued by the USDOT. 7. Disadvantaged Business Enterprise Requirements – The CITY OF FAIRHOPE agrees and assures that it shall not discriminate on the basis of race, color, sex, national origin or disability in the award and performance of any third-party contract or sub agreement supported with Federal assistance derived from USDOT or in the administration of its DBE program and will comply with the requirements of 49 CFR part 26. Failure of the CITY OF FAIRHOPE to comply under the terms of this Agreement, or failure of its contractor(s) at any tier to carry out the DBE requirements of this Agreement shall constitute a breach of contract, and may result in termination of the contract by the STATE, or other remedies may be undertaken by the STATE as it deems appropriate. Page 432 of 661 Section 5310 Agreement Page 11 8. The CITY OF FAIRHOPE agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA. F. Americans with Disabilities Act: The CITY OF FAIRHOPE will comply with all requirements of The Americans with Disabilities Act of 1990 (ADA) which mandates equal opportunity in employment, transportation, telecommunications, and places of public accommodation for individuals with disabilities. G. Activities Not Involving Construction: The CITY OF FAIRHOPE agrees to comply, and assures that each third party contractor will comply, with the following federal laws and regulations providing Wage and Hour protections for non- construction employees: 1) Section 102 of the Contract Work Hours and Safety Standards Act, as amended, 40 U.S.C. § 3702, and other relevant parts of that Act, 40 U.S.C. 3701 et seq., and 2) U.S. DOL regulations, “Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction (also Labor Standards Provisions Applicable to Nonconstruction Contracts Subject to the Contract Work Hours and Safety Standards Act),” 29 C.F.R. Part 5. H. Prohibited Interest: No member, officer, or employee of the CITY OF FAIRHOPE during his tenure or for two (2) years thereafter will have any interest, direct or indirect, in this Agreement or the proceeds, profits, or benefits therefrom. I. Project Administration: The CITY OF FAIRHOPE will abide by, conform to, and comply with all provisions of Title 49 Code of Federal Regulations Part 18, "Uniform Administrative Requirement for Awards and Cooperative Agreements to State and Local Governments," in performance of this contract. J. Disputes with Private Enterprise Providers of Transportation: The CITY OF FAIRHOPE will establish a process by which private providers may have disputes or conflicts arising out of the performance of this project properly heard and settled. This process will be submitted to the STATE within thirty (30) days from the notice to proceed with the project. K. Charter Provisions: Charter services provided by the CITY OF FAIRHOPE will be in compliance with USDOT charter regulations 49 CFR part 604 and subsequent legislation. L. School Bus Provisions: The CITY OF FAIRHOPE nor any third-party contractor that is participating in its Project will engage in school transportation service exclusively for the transportation of students or school personnel in competition with private school transportation operators, except as permitted under: 1. Federal transit law, specifically 49 U.S.C. § 5323(f) or (g), 2. FTA regulations, “School bus Operations,” 49 C.F.R. Part 605, to the extent those regulations are consistent with 49 U.S.C. § 5323(f) or (g), 3. Any other federal “School Operations” regulations, or Page 433 of 661 Section 5310 Agreement Page 12 4. Federal directives, except as FTA determines otherwise in writing. M. Dispute Resolution: In the event of any dispute between the parties, senior officials of both parties shall meet and engage in a good faith attempt to resolve the dispute. Should that effort fail and the dispute involves the payment of money, a party's sole remedy is the filing of a claim with the Board of Adjustment of the State of Alabama. For any and all other disputes arising under the terms of this contract which are not resolved by negotiation, the parties agree to utilize appropriate forms of non-binding alternative dispute resolution including, but not limited to, mediation. Such dispute resolution shall occur in Montgomery, Alabama utilizing where appropriate, mediators selected from the roster of mediators maintained by the Center for Dispute Resolution of the Alabama State Bar. N. Buy America: The CITY OF FAIRHOPE will comply with all applicable Buy America Requirements as referenced in Section 1048 of the Federal Transit Act Amendments of 1991 and subsequent legislation. O. Other Applicable Regulations: The CITY OF FAIRHOPE will comply with all applicable standards, orders, or requirements issued under Section 306 of the Clean Air Act [42 United States Code 1857(h)], Section 508 of the Clean Water Act (33 United State Code 1368), Executive Order 11738, Environmental Protection Agency regulations (40 Code of Federal Regulations 15). P. Restrictions on Lobbying: The CITY OF FAIRHOPE will comply with all applicable restrictions on Lobbying as referenced in 49 C.F.R. Part 20. The CITY OF FAIRHOPE agrees that no federal financial assistance may be used to influence any Member of Congress or an officer or employee of any CITY OF FAIRHOPE in connection with the making of any federal contract, award, or cooperative Agreement. Q. Out-of-State Travel: All out-of-state travel (travel outside Alabama) costs under this project must be requested in advance by the CITY OF FAIRHOPE on the correct state travel request form and approved in writing by the STATE to be eligible for reimbursement. R. In-State Travel: All in-state travel costs incurred under this project will be subject to the per diem policies of the State of Alabama. These policies are revised periodically and thus will reflect revised per diem rates. S. Subcontractors: The CITY OF FAIRHOPE will not enter any subcontract which utilizes USDOT funds or USDOT funded equipment without prior written consent of the STATE and will include in all subcontractors entered into pursuant to this Agreement all of the above clauses as required by the STATE. T. Agreement Change: The terms of this Agreement may be modified by supplemental Agreement duly executed by the parties hereto. U. Drug and Alcohol Testing: The CITY OF FAIRHOPE is not subject to FTA’s Drug Page 434 of 661 Section 5310 Agreement Page 13 and Alcohol testing rules, but must comply with the Federal Motor Carrier Safety Administration (FMCSA) rule for employees who hold Commercial Driver’s License (CDLs) (49 C.F.R. part 382). Section 5310 subrecipients that also receive funding under Sections 5307 or 5311 should include any employees funded under the Section 5310 project in their testing program. V. Drug-Free Workplace Act of 1988: The CITY OF FAIRHOPE assures the STATE that it publishes a statement notifying employees of the policies in support of a drug- free workplace; and establishes an ongoing drug-free awareness program to inform employees about: 1. The dangers of drug abuse in the workplace; 2. The CITY OF FAIRHOPE's policy of maintaining a drug-free workplace; 3. Any available drug counseling, rehabilitation, and employee assistance programs, and 4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. W. Privacy Act: The CITY OF FAIRHOPE shall comply with the Privacy Act of 1974 (5 U.S.C. Section 552a) and the rules and regulations issued pursuant to the Act when the performance of this Agreement involves activities associated with maintaining a system of records on individuals to be operated by the CITY OF FAIRHOPE, its contractors or employees to accomplish a Government function. The CITY OF FAIRHOPE shall include this Privacy Act notification in every approved subcontract for the same purpose. X. Program Fraud and False of Fraudulent Statements and Related Acts: The CITY OF FAIRHOPE acknowledges that if it makes a false, fictitious, or fraudulent claim, statement, submission or certification to the Federal Government in connection with the Project, the Federal Government reserves the right to impose on the CITY OF FAIRHOPE the penalties of18 U.S.C.§ 1001, 31 U.S.C.§§ 3801 et seq., and 49 U.S.C.§ 5307 (n)(1), as the Federal Government may deem appropriate. The terms of U.S. D.O.T. regulations, “Program Fraud Civil Remedies,” 49 C.F.R. Part 31, apply to this project. Y. Suspension And Debarment: The terms of the U.S. DOT regulation, “Suspension and Debarment of Participants in DOT Financial Assistance Programs,” set forth in Executive Order 12549 and implemented by 49 CFR Part 29, are applicable to this award Agreement. Furthermore, any contractor employed by the CITY OF FAIRHOPE is also bound by the terms of 49 CFR Part 29 and must complete a Lower Tier Participant Certification. The CITY OF FAIRHOPE warrants the debarment certification furnished as part of the application is current and valid. Z. Energy Conservation: The CITY OF FAIRHOPE agrees to comply with the mandatory standards and policies in relation to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act. Page 435 of 661 Section 5310 Agreement Page 14 AA. Liquidated Damages Provision: The CITY OF FAIRHOPE may use liquidated damages if it may reasonably expect to suffer damages (increased costs on project involved) from late completion and the extent or amount of such damages would be difficult or impossible to determine. The assessment for damages shall be at a specific rate per day for each day or overrun in contract time; and the rate must be specific in the third-party contract. Any liquidated damages recovered shall be credited to the project account involved unless the FTA permits otherwise. BB. Funds Shall Not Be Constituted as A Debt: It is agreed that the terms and commitments contained herein shall not be constituted as a debt of the State of Alabama in violation of Article 11, Section 213 of the Constitution of Alabama of 1901, as amended by Amendment Number 26. It is further agreed that if any provision of this Agreement shall contravene any statute or Constitutional provision of amendment, either now in effect or which may, during the course of this Agreement, be enacted, then that conflicting provision in the Agreement shall be deemed null and void. CC. Termination Due To Insufficient Funds/ Non-appropriation & Proration: 1. When funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period, the contract shall be cancelled, and, to the extent permissible by law, the supplier shall be reimbursed for the reasonable value of any non-recurring costs incurred but not amortized in the price of the supplies or services delivered under the contract. To the extent permissible by law, this cost of cancellation may be paid from any appropriations available for that purpose. 2. In the event that proration of appropriated funds from which the State is to pay the supplier is declared by the Governor pursuant to Section 41-4-90 of the Code of Alabama, the Contractor shall have the option, in addition to the other remedies of the contract, of renegotiating the contract to extend or change payment terms or amounts, or terminating the contract. In all circumstances, it is agreed that the terms and commitments of this contract shall not constitute a debt of the State of Alabama in violation of Section 213 of the Constitution of Alabama, as amended. DD. Federal Changes: The CITY OF FAIRHOPE shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the current Master Agreement between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. The CITY OF FAIRHOPE’s failure to comply shall constitute a material breach of this contract. EE. No Federal Government Obligations to Third Parties by Use of a Disclaimer: 1. The CITY OF FAIRHOPE acknowledges and agrees that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the Page 436 of 661 Section 5310 Agreement Page 15 Feder.al Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Purchaser, Contractor, or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract. 2. The CITY OF FAIRHOPE agrees to include the above clause in each subcontract financed in whole or in part with federal assistance provided by FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. FF. Incorporation of Federal Transit Administration (FTA) Terms: All contractual provisions required by the U.S. Department of Transportation, as set forth in FTA Circular 4220.1F are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement. The CITY OF FAIRHOPE shall not perform any act, fail to perform any act, or refuse to comply with any STATE or Federal requests which would cause the STATE to be in violation of the FTA terms and Conditions. GG. By signing this contract, the contracting parties affirm, for the duration of the Agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the Agreement and shall be responsible for all damages resulting therefrom. HH. By entering into this Agreement, the CITY OF FAIRHOPE is not an agent of the ALDOT, its officers, employees, agents or assigns. The CITY OF FAIRHOPE is an independent entity from the STATE and nothing in this Agreement creates an agency relationship between the parties. II. BOYCOTT PROVISIONS: In compliance with Ala. Act No. 2023-409, by signing this Agreement, the parties agree, without violating controlling law or regulation, do not and will not, during the term of the Agreement engage in economic boycotts as the term “economic boycott” is defined in Section 1 of the Act. In compliance with Act 2016-312, the Contractor hereby certifies that it is not currently engaged in, and will not engage in, the boycott of a person or an entity based in or doing business with a jurisdiction with which this state can enjoy open trade. JJ. Executory Clause and Non-Merit System Status a. The Contractor specifically agrees that this Agreement shall be deemed executory only to the extent of moneys available, and no liability shall be incurred by the State beyond the moneys available for this purpose. b. The Contractor, in accordance with the status of Contractor as an independent contractor, covenants and agrees that the conduct of Contractor will be consistent with such status, that Contractor will neither hold Contractor out as, or claim to be, an officer or employee of the State by reason hereof, and that Page 437 of 661 Section 5310 Agreement Page 16 Contractor will not, by reason hereof, make any claim, demand or application to or for any right or privilege applicable to an officer or employee of the State under the merit system or any other law of Alabama, including but not limited to workmen's compensation coverage, or retirement membership or credit or any Federal employment law. This paragraph also applies in like manner to the employees of Contractor. KK The applicable provisions of the current and subsequent Federal Transit Administration (FTA) Master Agreements, and Financial Statement Policy of ALDOT, and Beason-Hammon Act attached hereto and made a part of this AGREEMENT and the terms and provisions of the same are binding on the parties respectively as fully and completely as they would bind the parties if such terms were set forth in writing the AGREEMENT. Page 438 of 661 Section 5310 Agreement Page 17 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by those officers and officials duly authorized to execute same, and the Agreement is deemed to be dated and to be effective on the date hereinafter stated as the date of its approval by the Governor of Alabama. ATTEST: CITY OF FAIRHOPE By: ___ By:______ __________ Title: Title: This Agreement has been legally reviewed and approved as to form Legal Counsel Alabama Department of Transportation RECOMMENDED FOR APPROVAL: Bradley B. Lindsey, P.E. State Local Transportation Engineer Edward N. Austin, P.E. Chief Engineer Alabama Department of Transportation executed in the name of the State of Alabama and signed by the Governor on the ____day of _____________, 20____. John R. Cooper Kay Ivey Transportation Director Governor, State of Alabama Lisa A. Hanks, MMC City Clerk Sherry Sullivan Mayor Page 439 of 661 Section 5310 Agreement Page 18 ATTACHMENT: Financial Statement Submittal Policy of ALDOT For Local Transportation Agencies October 1, 2024 Subject: Financial Statement Submittal Requirements The following is the submittal requirements for the financial statement requirements for local transportation agencies receiving federal funds. •A single audit is required for agencies that expends $1,000,000* or more of federal funds during its fiscal year. This amount is set forth in the Office of Management and Budget (0MB) in 2 CFR Chapter I, Chapter II, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. •A financial statement audit is required for agencies that expends more than $250,000 but less than $1,000,000* of federal funds. •Agencies that have expended less than $250,000 of federal funds can submit either a compilation or self-prepared financial statements. However, ALDOT reserves the right to require an audit by an independent CPA if deemed necessary. Note *: The $1,000,000 amount is the threshold amount established by 2 CFR Chapter I, Chapter II, Part 200. If this amount is changed by the 0MB, the revised amount will be applicable. Page 440 of 661 State of Alabama, County of Baldwin CERTIFICATE OF COMPLIANCE WITH THE BEASON-HAMMON ALABAMA TAXPAYER AND CITIZEN PROTECTION ACT (ACT 2011-535, as amended by ACT 2012-491) DATE: January 26, 2026 RE: Contract/Grant/Incentive (describe by number or subject): City of Fairhope by and between State of Alabama and Alabama Department of Transportation. The undersigned hereby certifies to the State of Alabama as follows: 1. The undersigned holds the position of Mayor with the Applicant named above and is authorized to provide representations set out in this Certificate as the official and binding act of that entity and has knowledge of the provisions of THE BEASON-HAMMON ALABAMA TAXPAYER AND CITIZEN PROTECTION ACT (ACT 2011-S35 of the Alabama Legislature, as amended by ACT 2012-491) which is described herein as "the ACT.” 2. Using the following definitions from Section 3 of the Act, select and initial either (a) or (b) below to describe the Applicant's business structure. BUSINESS ENTITY. Any person or group of persons employing one or more persons performing or engaging in any activity, enterprise, profession, or occupation for gain, benefit, advantage, or livelihood, whether for profit or not for profit. a. Self-employed individuals, business entities filing articles of incorporation, partnerships, limited partnerships. limited liability companies, foreign corporations, foreign limited partnerships, and foreign limited liability companies authorized to transact business in this state, business trusts, and any business entity that registers with the Secretary of State. b. Any business entity that possesses a business license, permit, certificate, approval, registration, charter, or similar form of authorization issued by the state, any business entity that is exempt by law from obtaining such a business license, and any business entity that is operating unlawfully without a business license. EMPLOYER. Any person, firm, corporation. partnership, joint stock association, agent, manager, representative, foreman, or other person having control or custody of any employment, place of employment, or of any employee, including any person or entity employing any person for hire within the State of Alabama, including a public employer. Th is term shall not include the occupant of a household contracting with another person to perform casual domestic labor within the household. X (a) The Applicant named is a business entity or employer as those terms are defined in Section 3 of the Act. (b) The Applicant named is not a business entity or employer as those terms are defined in Section 3 of the Act. 3. As of the date of this Certificate the Applicant named does not knowingly employ an unauthorized alien within the State of Alabama and hereafter it will not knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama: 4. The Applicant named is enrolled in E-Verify unless it is not eligible to enroll because of the rules of that program or other factors beyond its control. Certified this 26th day of January 2026. Signature of Applicant Printed Name: Sherry Sullivan Title: Mayor The above Certification was signed in my presence by the person whose name appears above, on this January day of _______ 2026. Witness Signature: Printed Name of Witness: Lisa A. Hanks,MMC,City Clerk Page 441 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-490 FROM: Stephanie Hollinghead, Chief SUBJECT: The Police Chief, Stephanie Hollinghead, is requested to procure Five (5) New 2026 or Equivalent Chevrolet Tahoes 2 WD Commercial for the Police Department. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: To approve the award of Bid No. 26-018 Five (5) New 2026 or Equivalent Chevrolet Tahoes 2 WD Commercial to Donohoo Chevrolet, LLC. for a not-to-exceed amount of $274,476.70. BACKGROUND INFORMATION: A bid was issued by Gulf Coast Media on December 12, 2025, and posted to the City of Fairhope's website. Three (3) responsive bids were received at the bid opening on January 6, 2026 at 2:30 p.m. Donohoo Chevrolet, LLC provided the low bid at a cost per each vehicle of $54,895.34 for a total cost of $274,476.70. The Police Chief recommends the award be made to Donohoo Chevrolet, LLC. Their total bid response price for Five (5) New 2026 or Equivalent Chevrolet Tahoes 2 WD Commercial Police Patrol Vehicles was Two Hundred Seventy-Four Thousand Four Hundred Seventy-Six Dollars and Seventy Cents ($274,476.70). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001150- 50470-40 Vehicles & Equip $278,300.00 $274,476.70 $3,823.30 FY2026 Budget 4 - Chevy Tahoes at $69,575.00 each totaling $278,300.00. GRANT: N/A Page 442 of 661 LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 443 of 661 RESOLUTION NO. 5716-26 , as follows: [1] That the City of Fairhope did request, receive, and open bids for (Bid No. 26-018) Five (5) New 2026 or Equivalent Chevrolet Tahoes 2 WD Commercial for the City of Fairhope Police Department. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Five (5) New 2026 or Equivalent Chevrolet Tahoes 2 WD Commerical [3] After evaluating the bid proposals with the required bid specifications, Donohoo Chevrolet LLC is now awarded (Bid No. 26-018) Five (5) New 2026 or Equivalent Chevrolet Tahoes 2 WD Commercial for the for the City of Fairhope Police Department with a bid proposal not-to-exceed $ $274,476.70. ADOPTED ON THIS 26TH DAY OF JANUARY, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 444 of 661 Page 445 of 661 Page 446 of 661 Page 447 of 661 Page 448 of 661 Page 449 of 661 Page 450 of 661 Page 451 of 661 Page 452 of 661 Page 453 of 661 Page 454 of 661 Page 455 of 661 Page 456 of 661 Page 457 of 661 Page 458 of 661 Page 459 of 661 Page 460 of 661 Page 461 of 661 Page 462 of 661 Page 463 of 661 Page 464 of 661 Page 465 of 661 Page 466 of 661 Page 467 of 661 Page 468 of 661 Page 469 of 661 Page 470 of 661 Page 471 of 661 Page 472 of 661 Page 473 of 661 Page 474 of 661 Page 475 of 661 Page 476 of 661 Page 477 of 661 Page 478 of 661 Page 479 of 661 Page 480 of 661 Page 481 of 661 Page 482 of 661 Page 483 of 661 Page 484 of 661 Page 485 of 661 Page 486 of 661 Page 487 of 661 Page 488 of 661 Page 489 of 661 Page 490 of 661 Page 491 of 661 Page 492 of 661 Page 493 of 661 PRF - 4 Police Tahoes Final Audit Report 2025-11-23 Created:2025-11-18 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAQETjr9m6JDxZUX070mBE6odfE5FMAq1J "PRF - 4 Police Tahoes" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2025-11-18 - 4:48:03 PM GMT Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2025-11-18 - 4:48:29 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2025-11-18 - 8:12:03 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2025-11-18 - 8:12:33 PM GMT - Time Source: server Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2025-11-18 - 8:12:36 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2025-11-21 - 9:58:23 PM GMT - Time Source: server Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2025-11-21 - 9:58:24 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2025-11-23 - 6:36:22 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2025-11-23 - 6:36:57 PM GMT - Time Source: server Agreement completed. 2025-11-23 - 6:36:57 PM GMT Page 494 of 661 Page 495 of 661 PRF - 1 Replacement Police Tahoe Final Audit Report 2025-11-21 Created:2025-11-18 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAdKEysvxQRZF6bwZfAqxJkNtkQmSYEwer "PRF - 1 Replacement Police Tahoe" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2025-11-18 - 4:50:26 PM GMT Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2025-11-18 - 4:50:52 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2025-11-18 - 8:13:53 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2025-11-18 - 8:14:51 PM GMT - Time Source: server Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2025-11-18 - 8:14:52 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2025-11-21 - 9:58:52 PM GMT - Time Source: server Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2025-11-21 - 9:58:54 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2025-11-21 - 10:07:41 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2025-11-21 - 10:08:21 PM GMT - Time Source: server Agreement completed. 2025-11-21 - 10:08:21 PM GMT Page 496 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-491 FROM: Stephanie Hollinghead, Chief SUBJECT: The Chief of Police, Stephanie Hollinghead, is requesting from qualified contractors to provide sixty (60) G47 Glock Duty Weapons and sixty (60) Safariland 7360 Holsters for optic. The qualified contractor must also accept a trade-in of sixty (60) Glock 17 Gen5 with Night Sights and three (3) magazines for each weapon. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: To approve the award of Bid No. 26-019 Police Service Weapons Trade-In and Purchase to Sportsman Headquarters, LLC. d/b/a Walter Craig with a Purchase Cost not-to-exceed $52,605.60 and a Trade-In of $230.00 per weapon and $15.00 per magazine. The Trade-In is authorized by Code of Alabama of 1975, Section 11-43-56. BACKGROUND INFORMATION: A service bid was issued on December 12, 2025, posted to the City of Fairhope's website, and published in Gulf Coast Media. Two (2) responsive bids were received at the bid opening on January 6, 2026 at 2:00 p.m. The Chief of Police recommends the award be made to Sportsman Headquarters, LLC d/b/a Walter Craig. Their low bid price plus trading was as follows: Purchase: Glock G47 Duty Weapon with three (3) 17-Round Magazines (Qty: 60): $732.00 each/ $43,920.00 total Safariland 7360 Holsters (Qty: 60): $144.76 each/ $8,685.60 total Trade-In: Glock 17 Gen5 Night Sights (Qty: 60): $230.00 each/ $13,800.00 total Magazines (Qty: 180): $15.00 each/ $2,700.00 total The total purchase cost is Fifty-Two Thousand Six Hundred Five Dollars and Sixty Cents ($52,605.60). The total Trade-In amount is Sixteen Thousand Five Hundred Dollars ($16,500.00). Previous Council Action: October 27, 2025 - Resolution No. 5617-25 Whereas, the City of Fairhope, Alabama, has certain items of personal property which are no longer needed for public or Page 497 of 661 municipal purposes; and Whereas, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property; Now, Therefore, Be it resolved by the City Council of Fairhope, Alabama, as follows: Section 1. That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes, and hereby declared surplus: Firearms - 60 Glock Model 17 Gen 5 Section 2. That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope, Alabama, described in Section 1, above, by the following method: a. Trade-In for Credit toward Purchase of new Replacement Firearms through an Authorized Law Enforcement Dealer. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001150- 50355 Police - Line of Duty Supplies $36,300.00 $36,105.60 $194.40 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 498 of 661 RESOLUTION NO. ________ , as follows: [1] That the City of Fairhope did request, receive, and open bids for (Bid No. 26-019) Police Service Weapons Trade-In and Purchase with a Purchase Cost for the City of Fairhope Police Department. [2] At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for Police Service Weapons Trade-In and Purchase with a Purchase Cost [3] After evaluating the bid proposals with the required bid specifications, Sportsman Headquarters, LLC d/b/a Walter Craig is now awarded (Bid No. 26-019) Police Service Weapons Trade-In and Purchase with a Purchase Cost not-to-exceed $52,605.60 and a Trade-In of $230.00 per weapon and $15.00 per magazine. . ADOPTED ON THIS 26TH DAY OF JANUARY, 2026 _________________________________ James Reid Conyers, Jr. Council President Attest: _______________________________ Lisa A. Hanks, MMC City Clerk Page 499 of 661 Page 500 of 661 Page 501 of 661 Page 502 of 661 Page 503 of 661 Page 504 of 661 Page 505 of 661 Page 506 of 661 Page 507 of 661 Page 508 of 661 Page 509 of 661 Page 510 of 661 Page 511 of 661 Page 512 of 661 Page 513 of 661 Page 514 of 661 Page 515 of 661 Page 516 of 661 Page 517 of 661 Page 518 of 661 Page 519 of 661 Page 520 of 661 Page 521 of 661 Page 522 of 661 Page 523 of 661 Page 524 of 661 Page 525 of 661 Page 526 of 661 Page 527 of 661 Page 528 of 661 Page 529 of 661 Page 530 of 661 Page 531 of 661 Page 532 of 661 Page 533 of 661 Page 534 of 661 Page 535 of 661 Page 536 of 661 Page 537 of 661 Page 538 of 661 Page 539 of 661 Page 540 of 661 Page 541 of 661 Page 542 of 661 Page 543 of 661 Page 544 of 661 Page 545 of 661 Page 546 of 661 Page 547 of 661 Page 548 of 661 Page 549 of 661 Page 550 of 661 Page 551 of 661 Page 552 of 661 Page 553 of 661 Stephanie Hollinghead (Nov 18, 2025 13:23:53 CST) Stephanie Hollinghead Page 554 of 661 Page 555 of 661 PRF - Police Service Weapons Final Audit Report 2025-11-23 Created:2025-11-18 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAQdKLMWCjWppZE8H6Ih5XQcdMXNiC_Z9X "PRF - Police Service Weapons" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2025-11-18 - 7:01:01 PM GMT Document emailed to stephanie.hollinghead@fairhopeal.gov for signature 2025-11-18 - 7:01:34 PM GMT Email viewed by stephanie.hollinghead@fairhopeal.gov 2025-11-18 - 7:23:13 PM GMT Signer stephanie.hollinghead@fairhopeal.gov entered name at signing as Stephanie Hollinghead 2025-11-18 - 7:23:51 PM GMT Document e-signed by Stephanie Hollinghead (stephanie.hollinghead@fairhopeal.gov) Signature Date: 2025-11-18 - 7:23:53 PM GMT - Time Source: server Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2025-11-18 - 7:23:56 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2025-11-18 - 7:56:22 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2025-11-18 - 7:58:59 PM GMT - Time Source: server Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2025-11-18 - 7:59:01 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2025-11-21 - 9:57:55 PM GMT - Time Source: server Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2025-11-21 - 9:57:57 PM GMT Page 556 of 661 Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2025-11-23 - 6:37:05 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2025-11-23 - 6:37:31 PM GMT - Time Source: server Agreement completed. 2025-11-23 - 6:37:31 PM GMT Page 557 of 661 Page 558 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-496 FROM: Kim Creech, CITY TREASURER SUBJECT: The City Treasurer, Kim Creech, requests approval to extend the engagement letter agreement for financial advising with PFM Financial Advisors, LLC. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: To approve the Mayor to execute an annual extension of the engagement letter with PFM Financial Advisors, LLC with a retainer fee of $20,000.00. BACKGROUND INFORMATION: The City Treasurer, Kim Creech, requests approval to extend the engagement letter with PFM Financial Advisors, LLC for another year. PFM Financial Advisors, LLC provides consulting services related to financial planning, budget and strategic advice and planning, policy development and services related to debt issuance. This professional service is exempt from formal bidding per Code of Alabama 1975, Section 41-16-51 (a)(3) "Contracts for securing services of attorneys, physicians, architects, teachers, superintendents of construction, artists, appraisers, engineers, consultants, certified public accountants, public accountants, or other individuals possessing a high degree of professional skill where the personality of the individual plays a decisive part." Previous Council Action: September 11, 2023 - Resolution No. 4843-23 That the City of Fairhope approves the selection of PFM Financial Advisors LLC for Professional Consulting Services as Financial Advisor for year-long services with a not-to-exceed retainer of $20,000.00; and hereby authorizes Mayor Sherry Sullivan to execute contract. This professional services is exempt from formal bossing per Code of Alabama 1975, Section 41-16-51 (a)(3). September 23, 2024 - Resolution No. 5195-24 That the City Council authorizes Mayor Sherry Sullivan to execute an extension of the PFM Financial Advisors, LLC. Engagement Letter Agreement for the City of Fairhope for Professional Consulting Services as Financial Advisor for year-long services with a not-to-exceed retainer of $20,000.00. This professional services is exempt from formal bossing per Code of Page 559 of 661 Alabama 1975, Section 41-16-51 (a)(3). BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001100- 50290-40 General Govt - Professional Services $20,000.00 $20,000.00 $0.00 GRANT: N/A LEGAL IMPACT: N/A FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 560 of 661 RESOLUTION NO. ______ , as follows: [1] That the City Council authorizes Mayor Sherry Sullivan to execute Extension No. 2 of the PFM Financial Advisors, LLC Engagement Letter Agreement for the City of Fairhope for Professional Consulting Services as Financial Advisor for year-long services with a not-to-exceed retainer of $20,000.00. This professional service is exempt from formal bidding per Code of Alabama 1975, Section 41-16-51(a)(3). DULY ADOPTED THIS 26TH DAY OF JANUARY, 2026 ________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 561 of 661 City of Fairhope RFQ PS23-028 Financial Advisory Services Contract Extension No. 2 This EXTENSION NO.2 of CONTRACT ("Extension") is made this _____ day of _______________________ ,202__, for the purpose of extending the agreement known as RFQ PS23-028 Financial Advisory Services, dated September 11, 2023, (“Original Contract") between the City of Fairhope and PFM Financial Advisors, LLC (the "Parties"). 1. Extension 2 of this agreement, which is attached hereto as a part of this Extension, is described below: RFQ PS23-028 Financial Advisory Services and will end on September 10, 2025 at midnight. 2. The Parties agree to extend Extension 2 agreement for an additional period, which will begin immediately upon the expiration of the original time period September 11, 2025 and will end on September 10, 2026. 3. This Extension binds and benefits both Parties and any successors or assigns. This document, including the attached Original Contract, is the entire agreement between the Parties. All other terms and conditions of the Original Contract, including pricing, remain unchanged. IN WITNESS WHEREOF, the parties hereto have executed this Contract Extension as of the day and year first above written. THE CITY OF FAIRHOPE, ALABAMA ATTEST: ______________________________ BY: Sherry Sullivan, Mayor BY: Lisa A. Hanks, MMC, City Clerk NOTARY FOR THE CITY STATE OF ALABAMA} COUNTY OF BALDWIN} I, the undersigned authority in and for said State and County, hereby certify that Sherry Sullivan as Mayor of the City of Fairhope whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, being informed of the contents of the document she executed the same voluntarily on the date of the same bears date. Given under my hand and Notary Seal on this _____day of__________________ , 202___. Notary Public______________________________ My Commission Expires:______________ Page 562 of 661 If Corporation, Partnership, or Joint Venture _____________________________________________________________________________________ Name of Corporation, Partnership, or Joint Venture By: _____________________________________ _______________________________________ Signature of Officer Authorized to Sign Bids Position or Title and Contracts for the Firm _____________________________________________________________________________________ Email Address _____________________________________________________________________________________ Business Mailing Address _____________________________________________________________________________________ City, State, Zip Code _____________________________________ _______________________________________ General Contractor’s License Number Foreign Corporation Entity ID (Required of out-of-state vendors) NOTARY STATE OF ______________________________} COUNTY OF ____________________________} I, the undersigned authority in and for said State and County, hereby certify that _____________________________________ , as ___________________________________________ Type or Print Name of Bid Signer Type or Print Bid Signer Title Respectively, of ______________________________________________________________________ Type or Print Company Name Whose name is signed to the foregoing document and who is known to me, acknowledged before me on this day, that, being of the contents of the document they executed the same voluntarily on the day the same bears date. Given under my hand and Notary Seal on this ________ day of _____________, 202___. Notary Public ___________________________ My Commission Expires ___________________ Page 563 of 661 Page 564 of 661 RESOLUTION NO. 5195-24 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council authorizes Mayor Sherry Sullivan to execute an extension of the PFM Financial Advisors , LLC Engagement Letter Agreement for the City of Fairhope for Professional Consulting Services as Financial Advisor for year-long services with a not-to-exceed retainer of $20 ,000.00. This professional service is exempt from formal bidding per Code of Alabama 1975 , Section 41-16-51 (a)(3). ADOPTED ON THIS 23RD DA~s Corey Martin, Council President Attest: ~~ City Clerk Page 565 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-495 FROM: Hannah Noonan, Human Resources Director SUBJECT: The Director of Human Resources, Hannah Noonan, is requesting to find a qualified firm to provide Professional Services for a Classification and Compensation Study for the City of Fairhope. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: To approve the negotiated fee schedule from Evergreen Solutions, LLC for RFQ PS26- 007 Professional Services for the Classification and Compensation Study and authorize the Mayor to execute a contract for the not-to-exceed amount of $48,500.00. BACKGROUND INFORMATION: The City Council approved the selection of Evergreen Solutions, LLC as the result of RFQ PS26-007 Professional Services for the Classification and Compensation Study and approved the Mayor to negotiate the contract fee schedule. The proposed Services Plan will include: • Task 1: Project Initiation • Task 2: Evaluate the Current System • Task 3: Collect and Review Current Environment Data • Task 4: Evaluate and Build Projected Classification Plan and Make FLSA Determination • Task 5: Identify List of Market Survey Benchmarks and Approved List of Targets • Task 6: Conduct Market Salary Survey and Benefits and Provide External Assessment Summary • Task 7: Develop Strategic Positioning Recommendations • Task 8: Conduct Solution Analysis • Task 9: Develop and Submit Draft and Final Reports • Task 10: Develop Recommendations for Compensation Administration • Task 11: Provide Updated Class Descriptions The Mayor and Director of Human Resources would like to establish a not-to-exceed contract amount for Professional Services of Forty-Eight Thousand Five Hundred Dollars ($48,500.00). Page 566 of 661 Previous Council Action: January 12, 2026 - Resolution No. 5699-26 The City Council approved the selection by the Evaluation Team for Professional Services for (RFQ PS26-007) for the Classification and Compensation Study to Evergreen Solutions, LLC.; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget 001170- 50290 Human Resources - Professional Svc $75,000.00 $48,500.00 $26,500.00 GRANT: N/A LEGAL IMPACT: City Attorney has reviewed and approved contractor supplied contract. FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: N/A Individual(s) responsible for follow up: N/A Action required (list contact persons/addresses if documents are to be mailed or emailed): N/A Page 567 of 661 RESOLUTION NO. ______ , as follows: [1] That Mayor Sherry Sullivan is hereby authorized to execute a contract with Evergreen Solutions, LLC for Professional Services for (RFQ PS26-007) for the Classification and Compensation Study with a not-to-exceed contract amount of $48,500.00. DULY ADOPTED THIS 26TH DAY OF JANUARY, 2026 ________________________________ James Reid Conyers, Jr. Council President Attest: _____________________________ Lisa A. Hanks, MMC City Clerk Page 568 of 661 Evergreen Solutions, LLC Page 1 Cost Proposal Evergreen Solutions, LLC is pleased to present our proposed cost to conduct a Classification and Compensation Study for the City of Fairhope. We are committed to providing the highest quality consulting services to our client partners for a reasonable price. Our firm is fortunate that our overhead is minimal and our prices are reasonable so we can pass that price savings on to our clients. Our total, not-to-exceed, fixed cost to complete all tasks in our detailed work plan in Section 5 of our proposal is $48,500. Our cost is all inclusive, and includes travel cost (meals and lodging), transportation, fringe benefits, indirect cost (overhead), clerical support, and all other out-of-pocket fees. Our cost includes two onsite visits to the City to perform the requested work as most of the work can be conducted virtually. Note: Any work outside of the scope of work would be billed at $200 per hour or would be negotiated depending on the type of work being requested. Our preferred payment schedule for all tasks in our work plan is as follows:  25% - upon completion of Tasks 1 – 2  25% - upon completion of Task 3  25% - upon completion of Tasks 4 – 6  15% - upon completion of Tasks 7 – 8  10% - upon completion of Tasks 9 – 11 Note: All invoices are due within 30 days of receipt or the project may be delayed in moving to the next deliverable identified in the detailed work plan for the project. We are willing to negotiate the time, scope, and price of the basic tasks, or any other options that the City of Fairhope wishes to identify. Page 569 of 661 Page 1 Consulting Services Agreement By and Between City of Fairhope, AL and Evergreen Solutions, LLC This Agreement (the "Agreement"), dated as of January 26, 2026, is made by and between Evergreen Solutions, LLC, a Florida corporation ("Evergreen"), and the City of Fairhope (the "Client"). WHEREAS, Evergreen Solutions and the Client desire to enter into an agreement whereby Evergreen will provide certain management consulting services for the Client on the terms and conditions hereinafter set forth; and WHEREAS, Evergreen Solutions is willing to provide such management consulting services for the Client. NOW, THEREFORE, the parties hereto agree as follows: 1. Engagement. Evergreen Solutions hereby agrees to provide such management consulting services for the Client as may be reasonably requested by the Client in connection with the Request for Qualifications (RFQ #PS26-007) and Proposal submitted by Evergreen Solutions on November 12, 2025 and the Cost Proposal submitted on January 14, 2026. 2. Extent of Services. Evergreen Solutions agrees to perform such services to the best of its ability and in a diligent and conscientious manner and to devote appropriate time, energies and skill to those duties called for hereunder during the term of this Agreement and in connection with the performance of such duties to act in a manner consistent with the primary objective of completing the engagement. Evergreen Solutions agrees to devote such time as is reasonably required to fulfill its duties hereunder. Page 570 of 661 Page 2 Throughout the duration of this agreement, Evergreen Solutions will serve as an independent contractor of the Client, as such; Evergreen Solutions will obey all laws relating to federal and state income taxes, associated payroll and business taxes, licenses and fees, workers compensation insurance, and all other applicable state and federal laws and regulations. In the successful completion of this engagement, Evergreen Solutions may utilize subcontractors, but Evergreen Solutions shall remain completely responsible to the Client for performance under this Agreement. 3. Term. The engagement of the Consultant hereunder by Client shall commence as of the date hereof and shall continue through August 30, 2026, unless earlier terminated, pursuant to Section 5 hereof. 4. Compensation. (a) As compensation for the services contemplated herein and for performance rendered by Evergreen Solutions of its duties and obligations hereunder, the Client shall pay to Evergreen Solutions an aggregate fee equal to $48,500 (the "Consulting Fee"), earned and payable according to the following invoice/payment schedule: • 25% - upon completion of Tasks 1 – 2 • 25% - upon completion of Task 3 • 25% - upon completion of Tasks 4 – 6 • 25% - upon completion of Tasks 7 – 11 (b) The Client’s sole obligation shall be to pay Evergreen Solutions the amounts described in Section 4(a) of this Agreement, and the Consultant is not and shall not be deemed an employee of the Client for any purpose. 5. Termination. This Agreement shall be terminated as follows: (a) 30 days after written notice of termination is given by either party at any time after January 26, 2026, provided however, that if the Client shall terminate this Agreement pursuant to this Section 5(a) for any reason other than Consultant's material breach of this Agreement (having given prior notice of, and reasonable opportunity for Consultant to cure, any such breach), Client shall pay to consultant in one lump sum an amount equal to that portion of the aggregate Consulting Fee which has not been paid to Consultant as of the effective date of such termination. (b) On such date as is mutually agreed by the parties in writing. (c) Upon expiration of the Term as set forth in Section 3. If Client elects to terminate for material breach then Client shall pay to consultant in one lump sum an amount equal only to that for which services have been rendered. Upon termination of this Agreement pursuant to this Section 5, except as contemplated by Section 5(a) in the event Client terminates this Agreement in the absence of continuing material breach hereof by Consultant, Consultant shall be entitled to payment of only that portion of the Consulting Fee earned through the effective date of such termination and any portion of the Lump Sum Payment which has not been paid to Consultant as of the effective date of such termination. Page 571 of 661 Page 3 6. Confidential Information. Evergreen Solutions shall not, at any time during or following expiration or termination of its engagement hereunder (regardless of the manner, reason, time or cause thereof) directly or indirectly disclose or furnish to any person not entitled to receive the same for the immediate benefit of the Client any trade secrets or confidential information as determined by the Client in writing. 7. Covenants. Evergreen Solutions agrees to (a) faithfully and diligently do and perform the acts and duties required in connection with its engagement hereunder, and (b) not engage in any activity which is or likely is contrary to the welfare, interest or benefit of the business now or hereafter conducted by the Client. 8. Binding Effect. This Agreement will inure to the benefit of and shall be binding upon the parties hereto and their respective successors or assigns (whether resulting from any re organization, consolidation or merger of either of the parties or any assignment to a business to which all or substantially all of the assets of either party are sold). 9. Entire Agreement. This Agreement, including the aforementioned RFQ and proposal, contains the entire agreement and understanding of the parties with respect to the subject matter hereof, supersedes all prior agreements and understandings with respect thereto and cannot be modified, amended, waived or terminated, in whole or in part, except in writing signed by the party to be charged. 10. Notices. All notices required to be given under the terms of this Agreement or which any of the parties desires to give hereunder shall be in writing and personally delivered or sent by registered or certified mail, return receipt requested, or sent by facsimile transmission, addressed as follows: (a.) If to Evergreen Solutions addressed to: Evergreen Solutions, LLC Attention: Dr. Jeff Ling, President 2528 Barrington Circle, Unit 201 Tallahassee, Florida 32308 (b.) If to the Client addressed to: City of Fairhope Attention: Ms. Hannah Noonan, Human Resources Director 555 South Section Street Fairhope, Alabama 36532 Any party may designate a change of address at any time by giving written notice thereof to the other parties. 11. Miscellaneous. This Agreement: (a) shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns; (b) may not (except as provided in Section 9 hereof) be assigned by either party hereto without the prior written consent of the other party (any purported assignment hereof in violation of this provision being null and void); Page 572 of 661 Page 4 (c) may be executed in any number of counterparts, and by any party on separate counterparts, each of which as so executed and delivered shall be deemed an original but all of which together shall constitute one and the same instrument, and it shall not be necessary in making proof of this Agreement as to any party hereto to produce or account for more than one such counterpart executed and delivered by such party; (d) may be amended, modified or supplemented only by a written instrument executed by all of the parties hereto; and (e) embodies the entire agreement and understanding of the parties hereto in respect of the transactions contemplated hereby and supersedes all prior agreements and understandings among the parties with respect thereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. Evergreen Solutions, LLC --------------------------------------------------- Jeff Ling, President City of Fairhope --------------------------------------------------- Page 573 of 661 Page 574 of 661 Page 575 of 661 Page 576 of 661 Page 577 of 661 Page 578 of 661 Page 579 of 661 Page 580 of 661 Page 581 of 661 Page 582 of 661 Page 583 of 661 Page 584 of 661 Page 585 of 661 Page 586 of 661 Page 587 of 661 Page 588 of 661 Page 589 of 661 4.4 Schedule and conduct additional follow-up with employees for jobs where uncertainty exists over data obtained from job evaluation. 4.5 Develop preliminary recommendations for the classification structure and discuss with the CPM. The classification system designed at this point would be based solely on internal equity relationships and would be guided by the job evaluation scores for each classification. Essentially, a structure of classifications would be established, and classifications with similar scoring would be grouped and spacing between jobs would be determined. 4.6 Develop recommendations ofFLSA (exemption) status and minimum qualifications based on results of the job evaluation (JAT) review and federal requirements. 4.7 Recommend pay structure features that will provide opportunities for advancement, including consideration of career lattices/pathways. 4.8 Review recommendations with the CPM. KEY PROJECT MILESTONES: Job evaluation scores by class; recommended classification changes; recommended FLSA status; and preliminary job structure based on internal equity Task 5.0: Identify List of Market and Benefits Survey Benchmarks and Approved List of Targets TASK GOALS: Identify positions to benchmark for the market salary survey and benefits survey; and identify and develop a comprehensive list of targets for conducting a successful external labor market salary assessment and benefits assessment. TASK ACTIVITIES 5 .1 Identify and review the classifications that will be used as benchmarks for the market salary survey. Note: Evergreen will work with the CPM to identify up to 125 classifications to use as benchmarks for the market salary and benefits survey. 5.2 Finalize the list of positions with the CPM. 5.3 Develop a preliminary list of organizations for the external labor market survey of salary, placing a comparative emphasis on characteristics such as: size of the organization; geographic proximity to the Hendersonville area; economic and budget characteristics; and other demographic data. 5.4 Review and finalize with the CPM up to 20 peer organizations that should be included in the market salary survey. 5 .5 Develop a system for use of secondary data including potential sources and weighting of secondary data, if necessary. 5.6 Review survey methodology with the CPM and refine survey methodology prior to distribution of the surveys. 5. 7 After approval of survey methodology, develop contact list of peer organizations and notify peers of impending surveys. KEY PROJECT MILESTONES: Initial list of survey peers; survey methodology; final list of survey organizations and contacts � Evergreen Solutions, UC Page 13 Page 590 of 661 Page 591 of 661 Page 592 of 661 Page 593 of 661 Page 594 of 661 Page 595 of 661 November 17, 2023 Compensation and Pay Classification Plan Study for the City of Foley, AL FINAL REPORT Page 596 of 661 PAGE 1.0 INTRODUCTION .......................................................................................................... 1-1 1.1 Study Methodology ............................................................................................ 1-1 1.2 Report Organization........................................................................................... 1-3 2.0 SUMMARY OF EMPLOYEE OUTREACH ...................................................................... 2-1 2.1 General Feedback ............................................................................................ 2-1 2.2 Compensation and Classification ..................................................................... 2-2 2.3 Market Peers .................................................................................................... 2-3 2.4 Summary ............................................................................................................ 2-4 3.0 ASSESSMENT OF CURRENT CONDITIONS ................................................................ 3-1 3.1 Analysis of Pay Plans ......................................................................................... 3-1 3.2 Grade Placement Analysis ............................................................................... 3-4 3.3 Quartile Analysis ................................................................................................ 3-8 3.4 Compression Analysis .................................................................................... 3-14 3.5 Summary ......................................................................................................... 3-19 4.0 MARKET SUMMARY ................................................................................................... 4-1 4.1 Market Data ....................................................................................................... 4-3 4.2 Salary Survey Results ........................................................................................ 4-7 4.3 Salary Survey Conclusion ............................................................................... 4-13 5.0 BENEFITS SUMMARY ................................................................................................ 5-1 5.1 Employee Insurance Coverages and Miscellaneous Benefits .............. 5-2 5.2 Health Plans ............................................................................................. 5-2 5.3 EAP, Tuition Reimbursement, 529 Plans, and Financial Planning ...... 5-5 5.4 Retirement ................................................................................................ 5-6 5.5 Employee Leave, Holidays, and Compensatory Time ............................ 5-7 5.6 Summary .................................................................................................. 5-9 6.0 RECOMMENDATIONS ................................................................................................ 6-1 6.1 Classification System ........................................................................................ 6-1 6.2 Compensation Recommendations ................................................................... 6-2 6.3 Compensation and Classification System Administration ........................... 6-11 6.4 Summary ......................................................................................................... 6-14 EVERGREEN SOLUTIONS, LLC Table of Contents Page 597 of 661 Evergreen Solutions, LLC Page 1-1 The leadership of the City of Foley, Alabama (the “City”) in keeping with its commitment to attracting and retaining the staff necessary to provide high quality services to its citizens determined that its current compensation and classification system and structures needed to be updated to better reflect best practices. Evergreen Solutions, LLC (“Evergreen”) was selected by the City as its partner to accomplish this goal. This study and the analysis contained within provides the City with valuable information related to market data and internal and external equity. Internal equity relates to the fairness of an organization’s compensation practices among its current employees. Specifically, by reviewing the skills, responsibilities, and duties of each position, it can be determined whether similar positions are being compensated in an equitable manner within the organization. External equity relates to the differences between how an organization’s classifications are valued and the compensation available in the marketplace for the same skills, responsibilities, and duties. This component of the study aims to address how the City is positioned in the market relative to other local area government organizations with similar positions and to develop recommendations that allow the City to recruit and retain quality employees. The classification component of this study resolves any inconsistencies related to job requirements or job titles and ensures that all jobs are appropriately categorized and aligned with the work currently performed. 1.1 STUDY METHODOLOGY Evergreen combines qualitative and quantitative data analysis to produce recommendations that maximize the fairness and competitiveness of an organization’s compensation structure and practices. It is important to note that the data utilized in the study represents a snapshot in time. As market conditions can change rapidly, it is important for the City to conduct regular market surveys to ensure their external market position does not decay. A full compensation and classification review is recommended approximately every five years. Some examples of project activities included: • Conducting a project kick-off meeting; • Presenting orientation sessions to employees; • Facilitating focus group sessions with employees; • Conducting an external market salary survey; • Developing recommendations for compensation management; • Revising classification descriptions based on employee JAT feedback; • Developing recommendations for compensation and classification changes; • Creating draft and final reports; and EVERGREEN SOLUTIONS, LLC Chapter 1 - Introduction Page 598 of 661 Chapter 1 - Introduction Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 1-2 • Conducting training sessions with human resources staff in the methodology used to systematically assess job classifications. Kickoff Meeting The kickoff meeting provided an opportunity to finalize the work plan and begin the data collection process. Data collection included the gathering of relevant background material including: existing pay plans, organization charts, policies, procedures, training materials, classification specifications, and other pertinent material. Employee Outreach Employees participated in focus group sessions designed to gather input from their varied perspectives as to the strengths and weaknesses of the current system. Feedback received from employees in this context was helpful in highlighting aspects of the organization which needed particular attention and consideration. This information provided some basic perceptional background, as well as a starting point for the research process. Job Assessment Tool© (JAT) Classification Analysis Employees were asked to complete individual JAT surveys, where they shared information pertaining to their work in their own words. These JATs were analyzed and compared to the current classification descriptions, and classifications were individually scored based on employee responses to five compensable factor questions. Each of the compensable factors— Leadership, Working Conditions, Complexity, Decision Making, and Relationships—were given weighted values based on employee responses, resulting in a point factor score for each classification. The rank order of classes by JAT scores was used to develop a rank order of classes within the proposed compensation structure. Combined with market data, this information formed the foundation of the combined recommendations. The nature of each compensable factor is described below: • Leadership –relates to the employee’s individual leadership role, be it as a direct report of others who have leadership responsibilities, or as an executive who has leadership over entire departments or the City as a whole. • Working Conditions – deals with the employee’s physical working conditions and the employee’s impact on those conditions, as well as the working conditions impact or potential impact on the employee. • Complexity – describes the nature of work performed and includes options ranging from entry-level manual or clerical tasks up to advanced scientific, legal, or executive management duties. • Decision Making – deals with the individual decision-making responsibility of the employees. Are decisions made on behalf of the employee or is the employee making autonomous decisions that impact the individual, other employees, or even the entire organization and the citizens that rely on the City? Page 599 of 661 Chapter 1 - Introduction Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 1-3 • Relationships –deals with organizational structure and the nature of the employee’s working relationships. Responses range from employees who work primarily alone, those who work as members of a team, those who oversee teams, and even those who report to elected officials or the general public. Salary Survey The external market for this study was defined as identified local government organizations with similar positions as well as similar characteristics, demographics, and service offerings. Representative benchmark classifications were selected by Evergreen in consultation with the City. The benchmark classifications were included in the market survey and sent to each peer for a market comparison, although not all City positions had matching positions in the peer organizations. The data were then analyzed comparing City classifications to the jobs performing the same duties at peer organizations to gain a fuller understanding of their market position. Recommendations Evergreen developed recommendations for the City to consider in order to help maximize the effectiveness and efficiency of its current compensation and classification structure. Evergreen provided the City with a variety of recommendations for the future at various costs. Plans ranged from minor tweaks to the current compensation and classification systems to wholesale changes to the entire organizational structure. These plans were designed to fix the issues identified in this report, while continuing to build on the strengths the City currently exhibits. 1.2 REPORT ORGANIZATION This report includes the following additional chapters: • Chapter 2 – Summary of Employee Outreach • Chapter 3 – Assessment of Current Conditions • Chapter 4 – Market Summary • Chapter 5 – Benefits Summary • Chapter 6 – Recommendations Chapter 2 – Summary of Outreach Outreach was conducted by Evergreen consultants. The consultants met with City employees and explained the process of the study and fielded questions that employees had about the study. Focus groups were conducted to solicit information from employees that gave Evergreen solid information to begin researching. Employees provided Evergreen their opinions on classifications that were outdated, behind market, or had trouble retaining employees. Information was also provided on the employees’ opinions of the biggest competitors to the City. Finally, employees provided information on all the positive aspects of employment with the City. Evergreen used employee opinions as a starting point for some Page 600 of 661 Chapter 1 - Introduction Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 1-4 data collection, but everything that was used in the course of this study was independently verified by Evergreen. A full summary of the outreach can be found in Chapter 2 of this report. Chapter 3 - Assessment of Current Conditions An assessment of current conditions was conducted to help Evergreen better understand the current standing of the City’s pay plan, demographics, and compensation structures. This assessment should be considered a snapshot in time and is reflective of the conditions present within the City upon the commencement of this study. By leveraging this information, Evergreen was able to gain a better understanding of the strengths and weaknesses of the current compensation system. When combined with the market results, the Assessment of Current Conditions helped provide a basis for recommendations. A full summary of the Assessment of Current Conditions can be found in Chapter 3 of this report. Chapter 4 - Market Summary A salary survey was designed by Evergreen and approved by the City’s Human Resources department. After the results were received, the data were analyzed to compare the City to the overall results from public-sector peers. Combined with the Assessment of Current Conditions, the market survey gave Evergreen the information needed to understand the City’s position relative to its labor market. A full summary of the market results can be found in Chapter 4 of this report. Chapter 5 – Benefits Summary A benefits analysis was completed as part of the study, as it is important to remember salary is only one part of the complete compensation package for employees. In addition to the market survey, Evergreen also gathered information on retirement, disability, and medical benefits offered by peer groups. A full summary of the benefits survey can be found in Chapter 5 of this report. Chapter 6 – Recommendations During the recommendations phase, Evergreen provided several different solution options based on their current relationship to market. Solutions were provided that only require minor tweaks to the current compensation and classification systems, as well as some solutions that would require wholesale changes to City current structures. Evergreen has provided the City with recommendations that can both leverage the current compensation structure and also help expand its ability to recruit and retain talent in the most competitive classifications. A full explanation of the recommendations can be found in Chapter 6 of this report. Page 601 of 661 Evergreen Solutions, LLC Page 2-1 Between February 15th and 17th, Evergreen consultants conducted focus groups for the City of Foley, Alabama. Focus groups were designed to solicit open feedback from employees concerning several topics related to compensation and classification. Overall, the goal of these groups was to gauge the general employee sentiment towards the current compensation and classification structures of the City, while also gathering specific concerns employees had. The observations in this chapter are a generalized summary of opinions, general themes, and trends expressed by employees who either participated in a focus group or provided direct feedback to Evergreen. Information that may identify the commenter has been removed. It is important to note that the views shared in this summary are perceptional in nature and may not necessarily reflect actual conditions in the City. Comments are separated by the following four categories below: 2.1 General Feedback 2.2 Compensation and Classification 2.3 Market Peers 2.4 Summary 2.1 GENERAL FEEDBACK The primary focus of this study is to address the City’s compensation and classification structures. However, it is important to understand how employees currently view employment at large within the City, and as a result, general feedback was sourced from employees on what brought them to work for the City and what were the primary factors that led to their continued employment. The comments described in this section reflect the factors that incentivize prospective applicants to pursue employment with the City and reflect the reasons employees have decided to continue working for the City. These elements are important to highlight, as compensation, while an important factor, is often not the sole determination for where employees wish to work. The responses varied from the individual health coverage benefits, the closeknit culture, and responsive leadership. Additional comments expressed by employees include: • Benefits – Nearly all employees expressed that the benefits package, specifically the employer paying most of the cost for individual health care, cash out option, and choices in coverage, were big factors in their high morale. The City’s 401a contributions and retirement benefits also weighed heavily in this area. EVERGREEN SOLUTIONS, LLC Chapter 2 – Summary of Employee Outreach Page 602 of 661 Chapter 2 – Summary of Employee Outreach Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 2-2 • Culture – Most employees described the quality of people they work with as the number one reason they’ve stayed with the organization. Many also commented on the City’s leadership caring for employees and being responsive to their needs as a major reason for retention. • Environment – Many employees expressed that working in the city where they live is a significant benefit. Others acknowledged the fiscal viability, cleanliness, and safety of the city as main factors for continued employment. • Schedule – Employees expressed their satisfaction with the hours worked leading to a greater work life balance, especially 9/80 workers, as well as flexibility and designated vacation and sick time without caps. Overall, employees revealed that the City is a great place to work. 2.2 COMPENSATION AND CLASSIFICATION As the focus of this study, feedback on compensation and classification was solicited from employees. Employees were asked to identify any concerns, challenges, or limitations observed with how the City currently compensates and classifies its positions. It is important to note that the perceptions of employees listed below do not necessarily reflect or align with the data collected in the market survey, found in Chapter 4. Specific feedback shared by employees related to compensation practices included the following: • External Equity – Feedback on the competitiveness of pay in the City was largely positive, with some employees sharing that their starting pay is lower than in other municipalities, but they have better benefits and appreciate the City’s culture. Others felt that starting pay for their position is higher than what is offered in the labor market, however their scope of responsibility was broader than similar roles in other municipalities. Some employees felt the 9/80 schedule should be applied uniformly to mitigate short staff positions on Fridays and more positions should have remote or hybrid work options as many of the near peer localities employ. Specific positions that perceived their pay as below market included: ‒ Engineers ‒ Water Services Technicians Typically, the supervisor focus groups expressed more concerns with progression opportunities for themselves as well as frontline employees and classifications of positions titles that aligned more accurately with work performed. They also exhibited higher levels of satisfaction with overall pay and benefits recognizing their long-term importance. • Internal Equity – Some departments had concerns that positions that were comparable in work performed had significant gaps in pay grades. Additionally, there Page 603 of 661 Chapter 2 – Summary of Employee Outreach Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 2-3 was a trend that many positions had outgrown their position descriptions and work performed is not accurately considered in salary computations. Classic employees and employees hired after Public Employees Reform Act (PEPRA) mentioned a disparity in their overall compensation as Classic Employees receive higher employer contributions for benefits than PEPRA employees. Specific positions that perceive a disparity in internal equity include: ‒ Water Services Technician & Water Production and Distribution Operators ‒ Accounts Payable Specialists & Customer Service ‒ Executive Assistants • Turnover – A few positions were mentioned as positions that employees feel had a high turnover ratio. Those positions included: ‒ Crossing Guards ‒ Customer Service ‒ Water Services Techs (moving into Water Production positions) • Vacancies – Employees mentioned many vacant positions that they did not believe would not be filled any time soon. They mentioned that this places an unfair burden on current employees, who are not compensated for the extra work they perform. ‒ Accounting / Finance ‒ Senior Equipment Mechanic ‒ Administrative Specialists ‒ Engineers (mid to senior level) ‒ Planners ‒ Management Assistant in Community Development ‒ Meter Readers ‒ Positions that can be remote are perceived to be hard to fill as other entities are offering remote and hybrid options. • Professional Development – Some employees expressed concerns regarding advancement opportunities and succession planning. Another area mentioned was an excessive T3 certification requirement for Water Production Operators. Water Service Techs cannot sit for this certification due to title of “tech” versus “operator” while they can cross train into many of the same functions. Conversely, the requirement for a CWEA certification is not seen as germane to the position but does have significant influence on promotion process. ‒ Water Production ‒ Engineers ‒ Sanitation • Raises – The consensus was that performance raises are limited by chilling effect of performance evaluations markings at “3”. Employees believe they are paid equitably and maintain 7% higher salaries than other local entities. Page 604 of 661 Chapter 2 – Summary of Employee Outreach Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 2-4 • Benefits (perceived strengths) – Most employees spoke glowingly about their benefits packages. Specifically, employees love the cash out option, low monthly payments for health insurance, the capless vacation and sick time, and 401a contributions by the City. Schedule flexibility, 9/80 work schedule, management time, and comp time are all appreciated by employees. • Benefits (perceived weaknesses) – Employees did not like the fact that there is a six- month probationary period before vacation time can be taken. Some employees were displeased with the length of time to be vested in the retirement plan. PEPRA employees would like proportional salary increases to offset the disparity in employer contributions to Classic Employees’ benefits packages. • Performance Management – Supervisors feel the process is overly laborious and time consuming. The general perception of the current evaluation process is currently negative. Employees believe that there is a management enforced ceiling of “3” on performance grading and attaining a “5” is an impossibility, whereas earning a “2” is more likely than earning a “4”. Employees and supervisors agreed that feedback was often provided well after the reporting period, and this has deleterious effects on achieving cascaded goals for the following reporting period and pay increases being implemented on time. Some leads and supervisors feel that their assessments are diluted or influenced by senior management and do not accurately reflect the frontline supervisor’s observations when presented to the employees. Employees would like to see a 360 review be implemented and incentives for timely submittal by management. Some of the metrics do not impact the scoring of the evaluation and creative scoring methods are applied to account for these. 2.3 MARKET PEERS Focus group participants were asked to name organizations they considered to be both local and regional market peers, who they believe have similar characteristics to the City. Respondents shared nineteen specific public-sector entities. Responses are listed below and were considered when developing the list of peers for the compensation and classification survey: Participants named the following municipalities with some frequency as the city’s biggest competitors in terms of employee compensation and classification: • City of Thousand Oaks • City of Oxnard • City of Ojai • City of Ventura • City of Santa Barbara • City of Semi Valley • City of Agoura Hills • City of Calabasas • City of Santa Monica • Ventura County • Goleta Water District • Las Virgenes Municipal Water District Page 605 of 661 Chapter 2 – Summary of Employee Outreach Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 2-5 • Los Angeles Department of Water and Power • Lake Casitas Municipal Water District • Castaic Lake Water Agency • Southern California Edison • Camrosa Water District • Calleguas Municipal Water District • Metro Water District • Private Sector organizations included: engineering firms. 2.4 SUMMARY The feedback received by Evergreen Solutions provided a solid foundation for the development of recommendations for the City. The willingness of City employees to contribute to this dialogue was evident in the number of employees that took time out of their busy schedules to provide reasonable observations with respect to potential compensation and classification strengths/weaknesses across the organization. These comments were verified and taken into consideration when identifying challenges and formulating the recommendations for the City. Employees were generally enthusiastic when describing their passion for their job and considered working for the City of Camarillo a very positive experience. Employees pointed out several well-defined advantages of working for the City, which they believe help attract and retain quality employees. Even though employees emphasized potential concerns, none of these are unique to the City of Camarillo and are found in many public-sector organizations. The employees of the City of Camarillo take pride in their work, love serving their community, commonly refer to themselves as public servants, and strive to make distinct contributions to their organization and their community. The Evergreen Team used the information gathered from employees throughout the remainder of this study to arrive at appropriate recommendations for the City. Page 606 of 661 Evergreen Solutions, LLC Page 3-1 The purpose of this chapter is to provide a statistical analysis of the classification and compensation system in place at the City at the start of this study. The assessment is divided into the following sections: 3.1 Analysis of Pay Plan 3.2 Grade Placement Analysis 3.3 Quartile Analysis 3.4 Compression Analysis 3.5 Summary The analysis represented in this chapter represents a snapshot in time – this chapter was built off of employee information collected in February 2023. Every organization changes continuously, so this chapter is not meant to be a definitive statement on continuing compensation practices at the City. Rather, this assessment is meant to represent the conditions that were in place when this study began. The data contained within provide the baseline for analyses throughout the course of this study but are not sufficient cause for recommendations in isolation. By reviewing employee data, Evergreen gained a better understanding of the structure and methods in place and identified issues for both further review and potential revision. 3.1 ANALYSIS OF PAY PLAN The purpose of analyzing the pay plan used within the City is to help gain an overview of the compensation philosophy as it existed when the study began. The City administered one pay plan for its employees. Exhibit 3A displays the City’s pay plan, including each pay grade on the plan; the value of each pay grade at minimum, midpoint and maximum; the range spread for each pay grade – which is a measure of the distance between the minimum and maximum of the grade; the midpoint progression between grades; and the number of employees per pay grade. The City’s open range pay plan included 32 occupied pay grades, holding 336 employees. EVERGREEN SOLUTIONS, LLC Chapter 3 – Assessment of Current Conditions Page 607 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-2 EXHIBIT 3A PAY PLAN Comparing the data in Exhibit 3A to best practices, a number of observations can be made regarding the City’s pay plan. Based on the analysis of the pay plan, the following facts can be observed: Grade Minimum Midpoint Maximum Range Spread Midpoint Progression Employees 10 $25,052.00 $31,315.00 $38,645.00 54%-0 20 $26,305.00 $32,882.00 $39,457.00 50%5%9 30 $27,620.00 $34,526.00 $41,430.00 50%5%13 40 $29,001.00 $36,251.00 $43,501.00 50%5%1 50 $30,451.00 $38,064.00 $45,677.00 50%5%12 60 $31,974.00 $39,967.00 $47,961.00 50%5%33 70 $33,572.00 $41,965.00 $50,358.00 50%5%35 80 $35,251.07 $44,064.00 $52,876.00 50%5%14 90 $37,013.00 $46,267.00 $55,520.00 50%5%22 100 $38,864.00 $48,580.00 $58,296.00 50%5%14 110 $40,808.00 $51,010.00 $61,212.00 50%5%13 120 $42,848.00 $53,560.00 $64,272.00 50%5%16 130 $44,990.00 $56,238.00 $67,486.27 50%5%11 140 $47,240.00 $59,050.00 $70,859.00 50%5%23 150 $49,601.00 $62,002.00 $74,403.00 50%5%48 160 $52,082.00 $65,102.00 $78,122.00 50%5%1 170 $54,686.00 $68,357.00 $82,028.00 50%5%5 180 $57,419.00 $71,775.00 $86,131.00 50%5%17 190 $60,291.00 $75,363.00 $90,436.00 50%5%2 200 $63,305.00 $79,132.00 $94,959.00 50%5%15 210 $66,470.00 $83,089.00 $99,707.00 50%5%1 220 $69,794.00 $87,243.00 $104,691.00 50%5%13 230 $73,285.00 $91,606.00 $109,926.00 50%5%1 240 $76,948.00 $96,186.00 $115,422.00 50%5%4 250 $80,796.00 $100,995.00 $121,194.00 50%5%2 260 $84,835.00 $106,045.00 $127,253.00 50%5%1 270 $89,077.00 $111,347.00 $133,616.00 50%5%1 280 $93,531.00 $116,913.00 $140,296.00 50%5%2 290 $98,207.00 $122,760.00 $147,312.00 50%5%1 300 $103,118.00 $128,897.00 $154,677.00 50%5%2 310 $108,275.00 $135,342.00 $162,410.00 50%5%2 320 $113,688.00 $142,110.00 $170,532.00 50%5%1 330 $119,372.00 $149,215.00 $179,058.00 50%5%1 50.1%5.0%336Overall Page 608 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-3 • Range spreads⎯generally set between 50-70 percent⎯are predominantly consistent at 50 percent. • Midpoint progressions remain constant at 5 percent throughout all grades. • The number of employees on each pay grade is widely varied. Nine pay grades have only a single incumbent occupying the grade, where pay grade 150 contains the most with 48 employees. • The minimum annual salary of any pay grade is $25,052 while the maximum salary of any pay grade is $179,058. 3.2 GRADE PLACEMENT ANALYSIS The Grade Placement Analysis examines how employee salaries are distributed throughout the pay grades. This can help identify salary progression issues, which are usually accompanied by employee salaries that are clustered in segments of the pay grades. A clustering of employee salaries in the lower part of ranges can indicate a lack of salary progression for employees or a high level of employee turnover. A clustering of employee salaries in the high end of pay ranges can be a sign of high employee tenure or a sign that the pay ranges are behind market, forcing the organization to offer salaries near the maximum of the range to new hires. With regard to minimum and maximum salaries, employees at the grade minimum are typically newer to the organization or to the classification, while employees at the grade maximum are typically highly experienced and highly proficient in their classification. The Grade Placement Analysis examines how salaries compare to pay range minimums, midpoints, and maximums. Only pay grades with at least one incumbent are included in this analysis. Exhibit 3B displays the percentage and number of employees compensated at their pay grade minimum and pay grade maximum. The percentages presented are based on the total number of employees in that grade. As can be seen in the exhibit, all employees are compensated above their pay grade’s minimum. Only one employee (0.3 percent) is compensated above their pay grade’s maximum. Page 609 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-4 EXHIBIT 3B EMPLOYEES AT MINIMUM AND MAXIMUM BY GRADE In addition to assessing the number of employees at minimum and maximum, an analysis was conducted to determine the number of employees below and above pay grade midpoint. The percentages refer to the percentage of employees in each pay grade that are above and below midpoint. Exhibit 3C displays the results of this analysis: a total of 211 employees are compensated below their pay grade midpoint⎯which is 62.8 percent of all employees for the City. There are 125 employees compensated above midpoint of their pay grade, which is 37.2 percent of all employees. #%#%#%#% 10 0 0 0.0%0 0.0%0 0.0%0 0.0% 20 9 0 0.0%0 0.0%0 0.0%0 0.0% 30 13 0 0.0%0 0.0%0 0.0%1 7.7% 40 1 0 0.0%0 0.0%0 0.0%0 0.0% 50 12 0 0.0%0 0.0%0 0.0%0 0.0% 60 33 0 0.0%0 0.0%0 0.0%0 0.0% 70 35 0 0.0%0 0.0%0 0.0%0 0.0% 80 14 0 0.0%0 0.0%0 0.0%0 0.0% 90 22 0 0.0%0 0.0%0 0.0%0 0.0% 100 14 0 0.0%0 0.0%0 0.0%0 0.0% 110 13 0 0.0%0 0.0%0 0.0%0 0.0% 120 16 0 0.0%0 0.0%0 0.0%0 0.0% 130 11 0 0.0%0 0.0%0 0.0%0 0.0% 140 23 0 0.0%0 0.0%0 0.0%0 0.0% 150 48 0 0.0%0 0.0%0 0.0%0 0.0% 160 1 0 0.0%0 0.0%0 0.0%0 0.0% 170 5 0 0.0%0 0.0%0 0.0%0 0.0% 180 17 0 0.0%0 0.0%0 0.0%0 0.0% 190 2 0 0.0%0 0.0%0 0.0%0 0.0% 200 15 0 0.0%0 0.0%0 0.0%0 0.0% 210 1 0 0.0%0 0.0%0 0.0%0 0.0% 220 13 0 0.0%0 0.0%0 0.0%0 0.0% 230 1 0 0.0%0 0.0%0 0.0%0 0.0% 240 4 0 0.0%0 0.0%0 0.0%0 0.0% 250 2 0 0.0%0 0.0%0 0.0%0 0.0% 260 1 0 0.0%0 0.0%0 0.0%0 0.0% 270 1 0 0.0%0 0.0%0 0.0%0 0.0% 280 2 0 0.0%0 0.0%0 0.0%0 0.0% 290 1 0 0.0%0 0.0%0 0.0%0 0.0% 300 2 0 0.0%0 0.0%0 0.0%0 0.0% 310 2 0 0.0%0 0.0%0 0.0%0 0.0% 320 1 0 0.0%0 0.0%0 0.0%0 0.0% 330 1 0 0.0%0 0.0%0 0.0%0 0.0% Total 336 0 0.0%0 0.0%0 0.0%1 0.3% At Min At Max Above MaxBelow MinGradeEmployees Page 610 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-5 EXHIBIT 3C EMPLOYEES ABOVE AND BELOW MIDPOINT BY PAY GRADE 3.3 QUARTILE ANALYSIS The last part of the Grade Placement Analysis is a detailed look at how salaries are distributed through pay grades with a quartile analysis. Here, each pay grade is divided into four segments of equal width, called quartiles. The first quartile represents the first 25 percent of the pay range; the second quartile represents the part of the range above the first quartile up to the mathematical midpoint; the third quartile represents the part of the range from the midpoint to 75 percent of the pay range; and the fourth quartile represents the part of the range above # %#% 10 0 0 0.0%0 0.0% 20 9 5 55.6%4 44.4% 30 13 11 84.6%2 15.4% 40 1 1 100.0%0 0.0% 50 12 10 83.3%2 16.7% 60 33 25 75.8%8 24.2% 70 35 25 71.4%10 28.6% 80 14 10 71.4%4 28.6% 90 22 16 72.7%6 27.3% 100 14 10 71.4%4 28.6% 110 13 10 76.9%3 23.1% 120 16 7 43.8%9 56.3% 130 11 7 63.6%4 36.4% 140 23 20 87.0%3 13.0% 150 48 27 56.3%21 43.8% 160 1 0 0.0%1 100.0% 170 5 2 40.0%3 60.0% 180 17 9 52.9%8 47.1% 190 2 1 50.0%1 50.0% 200 15 4 26.7%11 73.3% 210 1 1 100.0%0 0.0% 220 13 4 30.8%9 69.2% 230 1 1 100.0%0 0.0% 240 4 2 50.0%2 50.0% 250 2 1 50.0%1 50.0% 260 1 1 100.0%0 0.0% 270 1 0 0.0%1 100.0% 280 2 0 0.0%2 100.0% 290 1 0 0.0%1 100.0% 300 2 0 0.0%2 100.0% 310 2 1 50.0%1 50.0% 320 1 0 0.0%1 100.0% 330 1 0 0.0%1 100.0% Total 336 211 62.8%125 37.2% <MidGradeEmployees Mid> Page 611 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-6 the third quartile up to the pay range maximum. Employees are assigned to a quartile within their pay range based on their current salary. The quartile analysis is used to determine the location of employee salary clusters. Quartile analysis helps identify whether clusters exist in specific quartiles of pay grades. Additionally, the amount of time the employee has spent at the organization is also analyzed, in order to observe any relationship between organizational tenure and salary progression. This information, while not definitive alone, can shed light on any root issues within the current compensation and classification plan when combined with market data and employee feedback. Exhibit 3D shows the number of employees that are in each quartile of each grade, as well as the average overall tenure (i.e. how long an employee has worked for the City) by quartile. Overall, data provides that 130 employees (38.7 percent) fall into Quartile 1 of their respective grade; 81 employees (24.1 percent) fall into Quartile 2; 70 employees (20.8 percent) fall into Quartile 3; and 55 employees (16.4 percent) fall into Quartile 4. While this distribution does not lead to a conclusion, data for average tenure do lead to determinations on the relationship between tenure and salary. Specifically, overall average tenure increases as quartile increases; the average tenure in Quartile 1 is 3.4 years; in Quartile 2 is 9.1 years; in Quartile 3 is 13.1 years; and in Quartile 4 is 18.2 years. This would seem to indicate that employees are moved through their pay grades equitably, or at the very least a positive linear relationship exists between tenure and pay. Page 612 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-7 EXHIBIT 3D QUARTILE ANALYSIS AND TIME WITH THE ORGANIZATION 3.4 COMPRESSION ANALYSIS Pay compression can be defined as the lack of variation in salaries between employees with significantly different levels of experience and responsibility. Compression can be seen as a threat to internal equity and morale. Two common types of pay compression can be observed when the pay of supervisors and their subordinates are too close, or when the pay of highly tenured staff and newly hired employees in the same job are too similar. According to the Society for Human Resources Management (SHRM), specific examples of actions that may cause pay compression include the following: #Avg. Tenure #Avg. Tenure #Avg. Tenure #Avg. Tenure 10 0 -0 -0 -0 -0 - 20 9 11.5 2 1.0 3 4.5 2 19.3 2 24.8 30 13 4.0 10 2.1 1 4.2 0 -2 13.3 40 1 1.4 1 1.4 0 -0 -0 - 50 12 7.7 7 2.0 3 13.0 0 -2 20.0 60 33 4.7 22 1.8 3 8.0 7 11.3 1 13.7 70 35 6.1 15 2.4 10 6.4 3 9.6 7 11.9 80 14 7.3 7 1.6 3 6.1 1 7.1 3 22.1 90 22 6.9 9 2.4 7 8.4 5 11.9 1 11.4 100 14 8.1 6 2.5 4 7.9 2 12.9 2 20.7 110 13 10.1 5 6.7 5 9.4 2 14.7 1 22.1 120 16 12.8 3 8.5 4 10.6 4 11.3 5 18.4 130 11 13.6 4 3.9 3 12.3 1 8.4 3 29.8 140 23 8.0 11 4.4 9 10.1 2 11.9 1 19.7 150 48 8.3 15 2.6 12 8.1 15 11.8 6 13.7 160 1 11.0 0 -0 -1 11.0 0 - 170 5 9.3 2 6.4 0 -1 9.2 2 12.3 180 17 12.7 3 7.6 6 10.9 6 13.9 2 22.0 190 2 25.5 1 24.4 0 -1 26.7 0 - 200 15 16.4 0 -4 13.9 6 15.5 5 19.5 210 1 8.1 0 -1 8.1 0 -0 - 220 13 15.3 4 8.6 0 -5 13.9 4 23.8 230 1 3.4 1 3.4 0 -0 -0 - 240 4 14.9 0 -2 10.8 1 20.9 1 17.2 250 2 12.8 1 1.5 0 -1 24.1 0 - 260 1 16.2 0 -1 16.2 0 -0 - 270 1 29.9 0 -0 -0 -1 29.9 280 2 21.0 0 -0 -0 -2 21.0 290 1 19.4 0 -0 -1 19.4 0 - 300 2 18.0 0 -0 -2 18.0 0 - 310 2 9.8 1 18.2 0 -1 1.4 0 - 320 1 1.8 0 -0 -0 -1 1.8 330 1 12.5 0 -0 -0 -1 12.5 Overall 336 9.0 130 3.4 81 9.1 70 13.1 55 18.2 4th QuartileGRADETotal Employees 1st Quartile 2nd Quartile 3rd QuartileTenure Page 613 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-8 • Reorganizations change peer relationships and can create compression if jobs are not reevaluated. • In some organizations, certain departments or divisions may be relatively liberal with salary increases, market adjustments, and promotions⎯while others are not. • Some employers have overlooked their Human Resources policies designed to regulate pay, paying new hires more than incumbents for similar jobs under the mantra of “paying what it takes to get the best talent.” • Many organizations have found it easy to hire people who had already done the same work for another organization, eliminating the need for training. Rather than hiring individuals with high potential and developing them for the long term, they have opted for employees who could “hit the ground running”⎯regardless of their potential. Exhibit 3E indicates the ratio of subordinate to supervisor salaries by grade graphically and Exhibit 3F displays these results numerically. Employees were grouped into categories reflecting whether their actual salary was less than 80 percent, less than 95 percent, or greater than 95 percent of their supervisor’s salary. Less than 80 percent would indicate that the ratio of an employee’s salary to his supervisor’s salary would yield a result of less than 0.8. For example, an employee with a salary of $79,000.00 and a supervisor with a salary of $100,000.00 would yield a ratio of 0.79 and be placed into the Less than 80 percent category. An analysis of the data would quickly reveal that while most positions in the City are in a great position, with plenty of space between employee and supervisor salaries, there is still a small percentage of employees with salaries more than 95 percent of their supervisor’s salary. Anywhere yellow or red appears on Exhibit 3E is somewhere that warrants an examination of supervisor vs. employee salary. Page 614 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-9 EXHIBIT 3E EMPLOYEE TO SUPERVISOR SALARY RATIO BY PAY GRADE Page 615 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-10 EXHIBIT 3F EMPLOYEE TO SUPERVISOR SALARY RATIO BY PAY GRADE Grade Less than 80%80% < X < 95%95% < X < 100%Greater than 100% 10 0 0 0 0 20 9 0 0 0 30 11 1 1 0 40 1 0 0 0 50 12 0 0 0 60 32 1 0 0 70 33 2 0 0 80 14 0 0 0 90 21 1 0 0 100 12 2 0 0 110 13 0 0 0 120 16 0 0 0 130 8 3 0 0 140 22 1 0 0 150 47 1 0 0 160 1 0 0 0 170 3 2 0 0 180 11 5 0 1 190 2 0 0 0 200 8 7 0 0 210 1 0 0 0 220 7 5 1 0 230 0 0 0 1 240 3 1 0 0 250 2 0 0 0 260 1 0 0 0 270 1 0 0 0 280 0 2 0 0 290 0 1 0 0 300 0 1 0 1 310 1 1 0 0 320 0 0 1 0 Totals 292 37 3 3 Page 616 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-11 Exhibit 3G showcases the actual vs. expected salaries of City employees, sorted by pay grade graphically and Exhibit 3H displays these results numerically. Expected salary is calculated using a thirty-year progression assumption for employees. For example, an employee who had worked at his position for fifteen years would expect to be at the grade midpoint, while an employee with thirty or more years of class years would expect to be at the grade maximum. An important distinction between this compression table and the quartile analysis: this compression table utilizes class years, while the Quartile analysis uses tenure. Class years are differentiated from tenure by using the date that you started working in your current classification as the start date, instead of the date you first were hired by any Appointing Authority. To illustrate, if an employee had been an accountant for fifteen years, and then was promoted last year to Accountant Supervisor that employee would have fifteen years of tenure, but only one class year. Exhibit 3G, illustrates that the majority of City employees are being paid wages that are within five percent of what they would expect to receive, based on their class years. Additionally, approximately 21.4 percent of employees are being paid wages that are more than 10 percent above what they would expect to receive, based on their class years. While this is clearly good for employees, it is not necessarily bad for the City. It could mean that the County is overpaying employees or that pay grades are too low, forcing the Appointing Authorities to advance employees more quickly through pay grades to keep competitive with the market. However, it could just as easily be another indicator of employee promotion and advancement through the ranks. As mentioned in the description of the quartile analysis, when an employee has advanced to near the top of his pay grade and he receives a promotion, he will often not start at his new pay grade minimum. An employee will not accept a pay decrease, so that employee is therefore started above the minimum on his new pay grade. That puts him above his “expected pay”, by definition. He has zero class years, but his pay is above the minimum. Then, if he advances exactly at the speed expected for the rest of his career, he will always remain above his “expected” pay. While the truth likely lies somewhere in between these examples, a definitive answer cannot be determined without more data. Page 617 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-12 EXHIBIT 3G ACTUAL VS. EXPECTED SALARY Page 618 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-13 EXHIBIT 3H ACTUAL VS. EXPECTED SALARY Grade Less than -10%-10 < X < -5%-5% < X < 5%5% < X < 10%Greater than 10% 20 0 0 5 2 2 30 0 0 10 1 2 40 0 0 1 0 0 50 1 0 8 3 0 60 0 1 23 3 6 70 0 0 16 7 12 80 0 0 8 3 3 90 0 0 12 4 6 100 0 0 9 3 2 110 2 1 5 4 1 120 1 1 3 5 6 130 0 3 5 1 2 140 2 0 17 3 1 150 0 2 15 17 14 160 0 0 0 0 1 170 0 1 2 0 2 180 0 1 11 4 1 190 1 1 0 0 0 200 1 0 9 3 2 210 0 0 0 1 0 220 1 0 6 3 3 230 0 0 1 0 0 240 0 0 3 0 1 250 0 0 2 0 0 260 1 0 0 0 0 270 0 0 1 0 0 280 0 1 0 0 1 290 0 0 1 0 0 300 0 1 0 0 1 310 1 0 0 0 1 320 0 0 0 0 1 330 0 0 0 0 1 Totals 11 13 173 67 72 Page 619 of 661 Chapter 3 - Assessment of Current Conditions Compensation and Pay Classification Plan Study for the City of Foley, AL Evergreen Solutions, LLC Page 3-14 3.5 SUMMARY There were many observations made with respect to the City’s compensation system in place at the beginning of the study. • Range spreads⎯generally set between 50-70 percent⎯are predominantly consistent at 50 percent. • More than half of employees are paid below their pay grade midpoint. • Less than half of employees (38.7 percent) are in Quartile 1 of their pay grade. • Most City employees are paid less than 80.0 percent of their supervisors’ salaries. • While there will always be outliers, the City has a very strong, positive relationship between tenure and pay grade penetration. This analysis acts as a starting point for development of recommendations in subsequent chapters of this report. Paired with market data, Evergreen is able to make recommendations that will ensure that the City compensation system is structurally sound in terms of best practice, competitive with the market, and treats all employees equitably moving forward. Page 620 of 661 Evergreen Solutions, LLC Page 4-1 ` The purpose of the market summary chapter is to benchmark the City’s compensation practices against that of its market peers in order to establish how competitive the City is for employees within its market. To complete this market study, Evergreen compared pay ranges of select benchmark positions that the City possesses against the compensation of positions performing those same duties within peer organizations. By aggregating the differences in pay ranges across all the positions, a reasonable determination is made as to the City’s competitive position within the market. It is important to note that individual salaries are not analyzed in this methodology, since individual compensation can be affected by a number of variables such as experience and performance. For this reason, Evergreen looked at average pay ranges across the entire classification to make the most accurate comparison. The results of this market study should be considered reflective of the current state of the market at the time of this study, however, market conditions can change rapidly. Consequently, it is necessary to perform market surveys of peer organizations at regular intervals in order for an organization to consistently monitor its position within the market. Furthermore, the market results detailed in this chapter provide a foundation for understanding the City’s overall structural standing to the market, and the rates reflected in this chapter, while an important factor, are not the sole determinant for how classifications were placed into the proposed salary ranges outlined in Chapter 6. Evergreen conducted a comprehensive market salary survey for the City, which included soliciting data from 16 target peers. Target peers were selected based on a number of factors, including geographic proximity and population size. Target organizations were also identified for their competition to the City for employee recruitment and retention efforts. Exhibit 4A provides a list of the 12 peers from which data were obtained for analysis. EXHIBIT 4A PEER DATA COLLECTED City of Daphne, AL City of Mobile, AL City of Gulf Shores, AL City of Orange Beach, AL City of Pensacola, FL City of Fort Walton Beach, FL City of Sevierville, TN Baldwin County, AL Baldwin County Sheriff's Office Escambia County, FL Mobile County, AL Okaloosa County, FL EVERGREEN SOLUTIONS, LLC Chapter 4 – Market Summary Page 621 of 661 Chapter 4 – Market Summary Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 4-2 Due to the fact that the data collected for the market summary was from various regions, it was necessary to adjust peer responses relative to the City based on cost of living. For all organizations that fell outside the City’s immediate region, a cost of living adjustment was applied to the reported pay ranges to ensure a market average was attained in terms of the spending power an employee would have in the City. Evergreen utilizes cost of living index information from the Council for Community and Economic Research, and the scale is based on the national average cost of living being set at 100. The cost of living index figures for The City and each of the respondent market peers are located in Exhibit 4B. EXHIBIT 4B RESPONDENTS WITH COST OF LIVING ADJUSTMENTS 4.1 MARKET DATA The results of the market study are displayed in Exhibit 4C, which includes the benchmark job titles and the market average salaries for each position at the minimum, midpoint, and maximum points of the pay ranges. Also included within the exhibit are the percent differentials of the City’s pay ranges at each respective point, relative to the market average pay. A positive percent differential is indicative of the City’s pay range exceeding that of the average of its market peers; alternatively, a negative percent differential indicates the City’s compensation for a given position lagging behind the average of its peers. For those classifications where no differential is shown, this is due to the City not possessing a pay range for comparison to the market. The exhibit also includes the average pay range for the market respondents for each position. While all benchmarks are surveyed by each peer, not every peer organization possesses an appropriate match to supply salary information for. Consequently, the benchmarks receive varying levels of response. For the purpose of this study, all positions that received less than five matches were not considered in establishing the City’s competitive position. The rationale behind these positions being excluded is that insufficient response can lead to unreliable averages that may skew the aggregated data, blurring the reality of the City’s actual position in the market. Over 630 data points were collected, and 68 of the 83 positions surveyed had sufficient response for inclusion. Organization Cost of Living Index City of Foley, AL 94.9 City of Daphne, AL 94.9 City of Mobile, AL 90.6 City of Gulf Shores, AL 94.9 City of Orange Beach, AL 94.9 City of Pensacola, FL 100.4 City of Fort Walton Beach, FL 104.6 City of Sevierville, TN 92.8 Baldwin County, AL 94.9 Baldwin County Sheriff's Office 94.9 Escambia County, FL 100.4 Mobile County, AL 90.6 Okaloosa County, FL 104.6 Page 622 of 661 Chapter 4 – Market Summary Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 4-3 EXHIBIT 4C MARKET SURVEY RESULTS Average % Diff Average % Diff Average % Diff Accounts Payable Specialist $34,815.80 15.8%$44,330.98 14.0%$53,846.15 12.8% Administrative Assistant II $33,808.96 -0.7%$43,477.52 -3.5%$53,146.08 -5.4% Athletic Coordinator $46,969.72 -9.2%$58,627.93 -9.0%$70,286.13 -8.9% Benefits Specialist $39,362.29 13.3%$51,669.76 8.5%$63,977.23 5.3% Building Custodian $28,868.60 -9.3%$37,089.19 -12.0%$45,309.77 -13.8% Building Inspector $44,631.42 10.5%$57,400.73 7.7%$70,170.04 5.9% Building Maintenance Worker II $33,879.56 -0.9%$44,297.21 -5.4%$54,714.86 -8.3% City Administrator $130,470.61 -8.9%$164,892.40 -10.0%$199,314.19 -10.7% City Clerk $80,016.97 -23.3%$101,743.35 -25.0%$123,469.73 -26.1% City Engineer $99,348.34 3.7%$131,097.30 -1.7%$160,890.68 -3.9% City Planner/Building Official $75,678.68 21.1%$97,358.05 18.3%$119,037.42 16.4% Commander $72,072.59 -3.2%$89,816.33 -2.9%$107,560.06 -2.7% Commercial Sanitation Driver Operator $33,183.13 10.9%$43,723.14 5.7%$54,263.15 2.3% Commercial Sanitation Supervisor $50,677.99 -7.0%$65,622.78 -10.5%$80,567.57 -12.8% Communications Officer $38,131.81 -7.9%$49,376.41 -11.4%$60,621.02 -13.6% Communications Supervisor $48,895.70 -13.2%$63,245.09 -16.6%$77,594.48 -18.8% Construction Projects Manager $66,336.40 -19.3%$85,863.99 -22.7%$105,391.59 -24.9% Corrections Officer $35,870.63 3.1%$45,683.86 1.3%$55,497.08 0.0% Crew Leader/Equipment Operator III $39,193.63 8.9%$50,400.73 6.1%$61,607.83 4.2% Criminal Intelligence Specialist $40,578.69 0.6%$53,182.82 -4.2%$65,786.95 -7.2% Deputy Fire Chief $79,394.44 -3.1%$101,789.92 -5.7%$124,185.40 -7.3% Director of Senior Services & Municipal Complex $87,458.97 -22.5%$111,573.72 -24.5%$135,688.48 -25.8% Environmental Director $66,764.66 14.2%$88,673.50 8.1%$110,582.34 4.3% Environmental Inspector I $51,237.13 -22.7%$65,243.20 -24.5%$79,249.26 -25.7% Equipment Operator II $35,132.67 0.3%$45,874.29 -4.0%$56,615.90 -6.8% Event Coordinator $42,972.36 -5.2%$55,687.94 -8.8%$68,403.52 -11.1% Finance Director/City Treasurer $85,589.75 4.0%$109,481.92 1.7%$133,374.09 0.2% Fire Chief $97,794.43 -4.5%$123,185.33 -5.2%$148,576.23 -5.7% Fire Inspector $58,235.33 -16.0%$73,506.63 -17.0%$88,777.94 -17.6% Fire Service Captain $59,961.80 5.4%$73,281.59 7.7%$86,601.37 9.2% Fire Service Lieutenant $58,066.62 -1.1%$70,526.48 1.8%$82,986.35 3.7% Firefighter $43,942.38 7.2%$54,241.48 8.5%$64,540.57 9.3% GIS Specialist $47,936.98 3.4%$61,793.50 0.3%$75,650.01 -1.7% Human Resources Director $82,744.81 2.5%$107,240.07 -1.1%$131,735.34 -3.5% Human Resources Specialist $39,559.06 12.8%$51,002.22 9.8%$62,445.38 7.8% Human Resources/Training & Safety Coordinator $49,873.05 -0.5%$65,693.09 -5.8%$81,513.12 -9.1% Information Systems Manager $73,961.11 -10.7%$95,216.07 -13.6%$116,471.04 -15.5% Infrastructure Administrator $54,021.46 1.2%$70,729.84 -3.4%$87,438.23 -6.4% IT Technician II $38,553.68 10.6%$50,222.14 6.4%$61,890.61 3.8% Library Aide II $26,540.76 18.6%$34,553.69 14.5%$42,566.62 11.9% Library Director $66,747.12 4.5%$87,170.43 0.1%$107,593.75 -2.7% Lifeguard $35,101.09 -$44,965.72 -$54,830.35 - Magistrate II $43,497.27 -6.4%$54,093.15 -5.9%$64,689.03 -5.5% Maintenance Technician $35,455.00 4.3%$46,112.99 0.3%$56,770.99 -2.2% Maintenance/HVAC Technician $40,648.31 5.3%$53,495.20 0.1%$66,342.09 -3.2% Mechanic $37,851.47 12.4%$48,534.82 9.8%$59,218.17 8.2% Municipal Court Clerk/Administrator $48,223.96 22.2%$61,526.12 20.2%$74,828.29 18.9% Natural Resources Director $96,627.62 -$120,106.20 -$143,584.77 - Office Coordinator $40,111.44 1.7%$52,727.39 -3.3%$65,343.33 -6.5% Parks Maintenance Worker II $33,021.38 -8.1%$42,386.12 -10.7%$51,750.87 -12.5% Patrol Officer $48,645.96 1.9%$61,106.48 1.5%$73,567.01 1.1% Payroll Clerk $42,932.83 -19.7%$55,672.80 -23.3%$68,412.78 -25.6% Permit Clerk $39,513.30 -11.4%$50,435.24 -13.5%$61,357.18 -14.8% Planner I $50,165.27 -1.1%$64,704.26 -4.3%$79,243.24 -6.3% Planning/Zoning Coordinator $58,588.21 -31.0%$75,742.32 -34.3%$92,896.44 -36.4% Police Chief $111,085.67 -7.4%$134,403.48 -4.2%$157,721.29 -1.9% Public Works Director $94,266.92 4.1%$118,726.26 3.3%$143,185.60 2.8% Records Clerk $36,009.03 -11.9%$46,222.80 -14.5%$56,436.57 -16.2% Residential Sanitation Supervisor $50,677.99 -7.0%$65,622.78 -10.5%$80,567.57 -12.8% Revenue Auditor $40,984.79 19.0%$53,555.36 14.6%$66,125.93 11.8% Revenue Director $77,562.95 -10.5%$99,930.28 -13.6%$122,297.61 -15.5% Sanitation Crew Leader $39,600.44 -1.9%$52,393.16 -7.6%$65,185.88 -11.2% Sanitation Worker II $30,625.35 -10.3%$40,490.56 -15.9%$50,355.77 -19.4% Sergeant $60,240.21 5.0%$75,035.30 5.3%$89,830.38 5.6% Sports Tourism Event Worker $36,877.56 -$46,478.85 -$56,080.15 - Sports Tourism Field Superintendent/Agronomist $46,522.36 16.1%$57,524.18 17.2%$68,526.00 17.9% Street Supervisor $54,940.63 23.8%$70,337.47 21.5%$85,734.30 19.9% Traffic Control Technician $38,946.58 9.5%$49,993.91 6.9%$61,041.24 5.2% Overall Average -0.3%-2.9%-4.6% Outliers Removed 0.3%-2.2%-3.7% Classification Survey Minimum Survey Midpoint Survey Maximum Page 623 of 661 Chapter 4 – Market Summary Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 4-4 4.2 SALARY SURVEY RESULTS Market Minimums It is important to assess where an organization is relative to its market minimum salaries, as they are the beginning salaries of employees with minimal qualifications for a given position. Organizations that are significantly below market may experience recruitment challenges with entry-level employees. As seen in Exhibit 4C, the City is currently 0.3 percent above the market average minimum, when considering positions with sufficient responses. The City’s benchmark positions ranged from 31.0 percent below to 23.8 percent above the market minimum. The following are summary points of the results analysis concerning the market minimum: • Of the 68 positions receiving sufficient response, 32 were below market, averaging 9.9 percent below. These 32 classifications represent roughly 38.6 percent of all surveyed positions. • Of the 32 positions below market, 13 were more than 10.0 percent below the average market minimum. These positions are displayed in Exhibit 4D. EXHIBIT 4D CLASSIFICATIONS MORE THAN 10% BELOW THE MINIMUM • Of the 68 positions receiving sufficient response, 33 were above market, averaging 9.0 percent above. These classifications represent approximately 39.8 percent of all surveyed positions. Planning/Zoning Coordinator -31.0% City Clerk -23.3% Environmental Inspector I -22.7% Director of Senior Services & Municipal Complex -22.5% Payroll Clerk -19.7% Construction Projects Manager -19.3% Fire Inspector -16.0% Communications Supervisor -13.2% Records Clerk -11.9% Permit Clerk -11.4% Information Systems Manager -10.7% Revenue Director -10.5% Sanitation Worker II -10.3% Classifications More than 10% Below Market Minimum % Diff Page 624 of 661 Chapter 4 – Market Summary Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 4-5 • Of those 33 positions, 14 were more than 10.0 percent above the market minimum average. These positions are displayed in Exhibit 4E. EXHIBIT 4E CLASSIFICATIONS MORE THAN 10% ABOVE THE MINIMUM Market Midpoints The market midpoint is exceptionally important to analyze, as it is often considered the closest estimation of market average compensation. As seen in Exhibit 4C, the City is currently 2.2 percent below the market midpoint. Analysis of the market midpoint comparisons yielded the following information: • With respect to the midpoint average, 37 of the surveyed positions receiving sufficient response were below the market midpoint, averaging 11.1 percent below. These 37 positions represent 44.6 percent of all positions surveyed. • Of the 37 positions below the market midpoint, 18 were more than 10.0 percent below the midpoint. These positions are displayed in Exhibit 4F. Building Inspector 10.5% IT Technician II 10.6% Commercial Sanitation Driver Operator 10.9% Mechanic 12.4% Human Resources Specialist 12.8% Benefits Specialist 13.3% Environmental Director 14.2% Accounts Payable Specialist 15.8% Sports Tourism Field Superintendent/Agronomist 16.1% Library Aide II 18.6% Revenue Auditor 19.0% City Planner/Building Official 21.1% Municipal Court Clerk/Administrator 22.2% Street Supervisor 23.8% Classifications More than 10% Above Market Minimum % Diff Page 625 of 661 Chapter 4 – Market Summary Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 4-6 EXHIBIT 4F CLASSIFICATIONS MORE THAN 10% BELOW THE MIDPOINT • Of the 68 positions receiving sufficient response, 28 were above the market midpoint. These comprise 33.7 percent of the total classifications surveyed. • Seven of these 28 positions were more than 10.0 percent above the market midpoint. That positions are displayed in Exhibit 4G. EXHIBIT 4G CLASSIFICATIONS MORE THAN 10% ABOVE THE MIDPOINT Planning/Zoning Coordinator -34.3% City Clerk -25.0% Environmental Inspector I -24.5% Director of Senior Services & Municipal Complex -24.5% Payroll Clerk -23.3% Construction Projects Manager -22.7% Fire Inspector -17.0% Communications Supervisor -16.6% Sanitation Worker II -15.9% Records Clerk -14.5% Information Systems Manager -13.6% Revenue Director -13.6% Permit Clerk -13.5% Building Custodian -12.0% Communications Officer -11.4% Parks Maintenance Worker II -10.7% Commercial Sanitation Supervisor -10.5% Residential Sanitation Supervisor -10.5% % DiffClassifications More than 10% Below Market Midpoint Accounts Payable Specialist 14.0% Library Aide II 14.5% Revenue Auditor 14.6% Sports Tourism Field Superintendent/Agronomist 17.2% City Planner/Building Official 18.3% Municipal Court Clerk/Administrator 20.2% Street Supervisor 21.5% Classifications More than 10% Above Market Midpoint % Diff Page 626 of 661 Chapter 4 – Market Summary Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 4-7 Market Maximums The pay range maximum averages, and how they compare to the City’s, are also detailed in Exhibit 4C. The City is, on average, 3.7 percent below the market maximum. The following points are regarding the City’s position relative to the market average maximum: • At the market maximum, 41 of the 68 positions receiving sufficient response fell below the average, averaging 11.9 percent below. These 41 positions represent 49.4 percent of the total number of positions surveyed. • Of these 41 positions, 21 fell more than 10.0 percent below the market maximum. These 21 positions are displayed in Exhibit 4H. EXHIBIT 4H CLASSIFICATIONS MORE THAN 10% BELOW THE MAXIMUM Planning/Zoning Coordinator -36.4% City Clerk -26.1% Director of Senior Services & Municipal Complex -25.8% Environmental Inspector I -25.7% Payroll Clerk -25.6% Construction Projects Manager -24.9% Sanitation Worker II -19.4% Communications Supervisor -18.8% Fire Inspector -17.6% Records Clerk -16.2% Revenue Director -15.5% Information Systems Manager -15.5% Permit Clerk -14.8% Building Custodian -13.8% Communications Officer -13.6% Commercial Sanitation Supervisor -12.8% Residential Sanitation Supervisor -12.8% Parks Maintenance Worker II -12.5% Sanitation Crew Leader -11.2% Event Coordinator -11.1% City Administrator -10.7% Classifications More than 10% Below Market Maxium % Diff Page 627 of 661 Chapter 4 – Market Summary Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 4-8 • Of the 68 surveyed positions receiving sufficient response, 23 were above the market maximum. These 23 positions represent 27.7 percent of the total number of positions surveyed. • Of the 23 above average positions, 7 of them were more than 10.0 percent above the market maximum. The positions are displayed in Exhibit 4I. EXHIBIT 4I CLASSIFICATIONS MORE THAN 10% ABOVE THE MAXIMUM 4.3 SALARY SURVEY CONCLUSION The standing of individual classifications pay range relative to the market should not be considered a definitive assessment of actual employee salaries being similarly above or below the market; however, such differentials can, in part, explain symptomatic issues with recruitment and retention of employees. The main summary points of the market study are as follows: • The City is approximately 0.3 percent above the market minimum. • The City is approximately 2.2 percent below the market midpoint. • The City is approximately 3.7 percent below the market maximum. • The City’s pay range spread averages at 50.0 percent, while the average of its peers’ pay range spreads is approximately 56.7 percent. That means that the City’s salary scale is slightly narrower than the average of its peers. The results of the market summary chapter are pivotal in the formulation of recommendations by Evergreen Solutions. By establishing the City’s market position relative to its peers, Evergreen is better able to propose recommendations that enable the City to occupy its desired competitive position. Revenue Auditor 11.8% Library Aide II 11.9% Accounts Payable Specialist 12.8% City Planner/Building Official 16.4% Sports Tourism Field Superintendent/Agronomist 17.9% Municipal Court Clerk/Administrator 18.9% Street Supervisor 19.9% Classifications More than 10% Above Market Maximum % Diff Page 628 of 661 Evergreen Solutions, LLC Page 5-1 As a component of this study, Evergreen conducted a benefits market analysis. A benefits analysis, much like a salary evaluation, represents a snapshot in time of what is available in peer organizations. The Benefit Survey can provide the organization with an understanding of the total compensation (salary and benefits) offered by its peers. It is important to realize that there are intricacies involved with benefits programs that are not captured by a benefits survey alone. This information should be used as a cursory overview and not a line-by-line comparison, since benefits can be weighted differently depending on the importance to the organization. It should also be noted that benefits are sometimes negotiated and acquired through third parties, so one-to-one comparisons can be difficult. The analysis in this chapter highlights aspects of the benefits survey that provide pertinent information and had high completion rates by target peers. Exhibit 5A provides a list of the 11 target peers from which full or partial benefits data were obtained for this analysis. EXHIBIT 5A PEER DATA COLLECTED Peer Data Collected City of Biloxi, MS City of Daphne, AL City of Fort Walton Beach, FL City of Gulfport, MS City of Mobile, AL City of Orange Beach, AL City of Pensacola, FL City of Sevierville, TN Baldwin County, AL Baldwin County Sheriff's Office, AL Mobile County, AL EVERGREEN SOLUTIONS, LLC Chapter 5 – Benefits Survey Results Page 629 of 661 Chapter 5 – Benefits Survey Results Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 5-2 5.1 EMPLOYEE INSURANCE COVERAGES AND MISCELLANEOUS BENEFITS Exhibit 5B displays a basic overview of peer organization size and the average number of health plans offered. Market peers have an average of 1,083 full-time employees and 102 part-time employees. Comparatively, the City has 328 full-time employees and 14 part-time employees. EXHIBIT 5B OVERALL BENEFITS INFORMATION Exhibit 5B also displays that the average number of health plans offered by peers (any combination of HMO, PPO, High Deductible, or other type of plan) is 1.5. The City offers one PPO health plan. 5.2 HEALTH PLANS In addition to the types of health plans offered by peers, Evergreen surveyed respondents for employer and employee costs, together with health plan deductible amounts for each plan option. Exhibit 5C displays the data collected. Like the City, 100% of the respondent peers offer a PPO plan and 54.5 percent offer a supplemental Health Savings Account or Flexible Spending Account. For PPO plans, the data show that the percentage of an individual employee’s premium paid by the employer is, on average, 87.8 percent compared to 100 percent paid by the City. By comparison, City employees pay less overall for health care coverage than peer organizations. Organization Demographics Full-Time Employees 1083 91.4%328 95.9% Part-Time Employees 102 8.6%14 4.1% Number of health plans offered Peer Average City of Foley, AL 1.5 1 Page 630 of 661 Chapter 5 – Benefits Survey Results Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 5-3 EXHIBIT 5C OVERVIEW OF HEALTH PLANS OFFERED BY PEERS Health Plan Premiums & Deductibles Peer HMO Average Peer PPO Average Peer HAS/FFSA Average City of Foley, AL Plan offered?0.0%100.0%54.5%PPO DOLLAR AMOUNT (monthly) of employee premium paid by employer -$454.63 -$849.96 PERCENTAGE (monthly) of employee premium paid by employer -87.8%-100.0% DOLLAR AMOUNT (monthly) of employee premium paid by employee -$64.20 -$0.00 PERCENTAGE (monthly) of employee premium paid by employee -12.2%-0.0% Individual Maximum Deductible In Network -$759.09 -$200.00 Individual Maximum Deductible Out of Network -$2,588.89 -$200.00 DOLLAR AMOUNT (monthly) of employee plus child premium paid by employer -$913.95 -$1,805.76 PERCENTAGE (monthly) of employee plus child premium paid by employer -80.6%-93.0% DOLLAR AMOUNT (monthly) of employee plus child premium paid by employee -$224.66 -$134.94 PERCENTAGE (monthly) of employee plus child premium paid by employee -19.4%-7.0% Employee Plus Child Maximum Deductible In Network -$1,340.00 -$600.00 Employee Plus Child Maximum Deductible Out of Network -$4,325.00 -$600.00 DOLLAR AMOUNT (monthly) of employee plus spouse premium paid by employer -$996.60 -$1,805.76 PERCENTAGE (monthly) of employee plus spouse premium paid by employer -79.8%-93.0% DOLLAR AMOUNT (monthly) of employee plus spouse premium paid by employee -$254.58 -$134.94 PERCENTAGE (monthly) of employee plus spouse premium paid by employee -20.2%-7.0% Employee Plus Spouse Maximum Deductible In Network -$1,340.00 -$600.00 Employee Plus Spouse Maximum Deductible Out of Network -$4,325.00 -$600.00 DOLLAR AMOUNT (monthly) of employee plus family premium paid by employer -$1,107.37 -$1,805.76 PERCENTAGE (monthly) of employee plus family premium paid by employer -76.5%-93.0% DOLLAR AMOUNT (monthly) of employee plus family premium paid by employee -$366.28 -$134.94 PERCENTAGE (monthly) of employee plus family premium paid by employee -23.5%-7.0% Employee Plus Family Maximum Deductible In Network -$2,040.00 -$600.00 Employee Plus Family Maximum Deductible Out of Network -$6,700.00 -$600.00 Page 631 of 661 Chapter 5 – Benefits Survey Results Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 5-4 In addition to questions regarding health care coverages, Evergreen asked peers to provide information on dental, vision, short-term disability, long-term disability, and life coverages. Like the City, 100 percent of respondent peers also offer dental insurance for employees and their families while only 88.8 percent offer vision coverage. Dental insurance appears to be less expensive for the City’s employees than that of their peers for both employee only and employee plus dependent coverage. Vision insurance is included in the health insurance premiums for City employees; respondent peers do not contribute to the cost of vision coverage. Exhibit 5D highlights average costs for employers and employees. These data should not be used as a foundation to make decisions. EXHIBIT 5D DENTAL AND VISION PREMIUMS For short-term disability coverage, only 12.5 percent of responding peers offer an employer paid plan like the City, paying an average of 67 percent of salary at the time of a disability. Additionally, 37.5 percent of responding peers offer an employer paid long-term disability plan like the City, paying an average of 58 percent of salary at the time of a disability. As displayed in Exhibit 5E, the City does not offer employee paid short-term or long-term disability coverage, although 75 percent of responding peers offer an employee paid short- term plan and 65.5 percent offer an employee paid long-term plan. Peer Average City of Foley, AL Peer Average City of Foley, AL Does your organization offer employees the following types of insurance?100%Yes 88.8%Yes How many plans of this type are offered by your organization?1.4 1 1 1 DOLLAR AMOUNT (monthly) of employee premium paid by employer $24.36 $26.53 $0.00 Included With Health Insurance Cost DOLLAR AMOUNT (monthly) of employee premium paid by employee $17.50 $0.00 $7.98 Included With Health Insurance Cost DOLLAR AMOUNT (monthly) of employee plus dependent premium paid by employer $57.17 $72.36 $0.00 Included With Health Insurance Cost DOLLAR AMOUNT (monthly) of employee plus dependent premium paid by employee $48.52 $20.00 $21.16 Included With Health Insurance Cost Dental and Vision Offerings Dental Insurance Vision Insurance Page 632 of 661 Chapter 5 – Benefits Survey Results Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 5-5 EXHIBIT 5E DISABILITY COVERAGE QUESTIONS Exhibit 5F summarizes the life insurance offerings of the City and responding peers. Similar to the City, 100 percent of the responding peers offer employer paid life insurance and 100 percent indicated that they offer optional dependent coverage. The dollar amount of death benefit offered is significantly higher for peer respondents at an average of $26,000 when compared to the City’s offering of $10,000. EXHIBIT 5F LIFE INSURANCE 5.3 TUITION REIMBURSEMENT Exhibit 5G displays questions regarding Tuition Reimbursement. As shown, 67 percent of the responding peers indicated that they have provisions to provide some type of tuition reimbursement for employees. On average, peers tuition reimbursement annual limits were either $1,500.00 or up to 21 credit hours. The City offers tuition reimbursement with a plan limit of $3,000.00. Peer Average City of Foley, AL Peer Average City of Foley, AL Does your organization offer employer paid disability insurance?12.5%Yes 37.5%Yes What percentage of salary does the employee receive?67%67%58%67% Does your organization offer employee paid disability insurance?75%No 62.5%No What percentage of salary does the employee receive?60%n/a 63%n/a Disability Coverage Short Term Disability Long Term Disability Life Insurance Peer Percentage Yes Peer Average City of Foley, AL Is employer-paid life insurance offered?100.0%-Yes Cost (monthly) to employer for individual -$13.24 $1.10 Dollar amount of death benefit -$26,000.00 $10,000.00 Is Optional dependent coverage offered?100.0%-Yes Can the employee purchase (additional) life insurance if desired?100.0%-Yes Is accidental death insurance provided?100.0%-Yes Page 633 of 661 Chapter 5 – Benefits Survey Results Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 5-6 EXHIBIT 5G TUITION REIMBURSEMENT 5.4 RETIREMENT Exhibit 5H displays that the average number of plans offered by peers is 1.8 while the City has one plan. Most respondents indicated that the plans are state plans. EXHIBIT 5H NUMBER OF RETIREMENT PLANS Exhibit 5I provides information regarding retirement details. Similar to 80 percent of market peers, the City offers a state retirement plan to employees. On average, participating peers take 8.2 years to fully vest. For participating peers, organization contributions to retirement average 5.1 percent, while the employee contributes, on average, 7.6 percent of their salary. Tuition Reimbursement Peer Response City of Foley, AL Is tuition reimbursement offered?67%Yes Plan limit $1,500.00/year or 21 credit hours $3,000.00 Is tuition cost covered up front or reimbursed?Both Reimbursed What is the tuition reimbursement allowed for (e.g. college courses, professional certifications)? College Courses Educational Courses (Master's Degree or Lower) What is the payback structure (e.g. based on tiers, grades)? If employee leaves before two years following completion, must payback on a prorated basis. Grades - must have a letter grade "C" or better Number of Plans Peer Average City of Foley, AL Number of retirement plans offered 1.8 1 Page 634 of 661 Chapter 5 – Benefits Survey Results Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 5-7 EXHIBIT 5I RETIREMENT DETAILS Exhibit 5J shows that 90 percent of peer respondents offer additional retirement options. As can be seen, 88.9 percent offer a 401(a) or 401(k) plan and 22.2 percent offer a 457 plan type. The City does not offer additional retirement plan options. EXHIBIT 5J RETIREMENT OPTIONS Exhibit 5K shows that 75 percent of participating peers offer health insurance to retired employees. Additionally, 75 percent of respondents offer dental insurance to retired employees while only 50 percent offer life insurance to retired employees. The City offers health and dental insurance to retired employees. Retirement Details Peer Average City of Foley, AL Does the organization participate in a State Retirement System?80%Yes Years to Fully Vest 8.2 10 What percent of salary does the organization contribute to this retirement option?5.1%Tier 1 = 8.25%; Tier 2 = 6.2% What percent of salary does the employee contribute to this retirement option? 7.6%Tier 1 = 5% or 6%; Tier 2 = 7.5% or 8.5% FLC Retirement Options Peer Percentage Yes City of Foley, AL Is a retirement option other than a state plan offered?90%No Is it a 401(a) or 401(k) plan type?88.9% Is it a 457 plan type?22.2% Is a type of plan other than a 401, 403(b), or 457 offered?0% Page 635 of 661 Chapter 5 – Benefits Survey Results Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 5-8 EXHIBIT 5K INSURANCE FOR RETIREES 5.5 EMPLOYEE LEAVE, HOLIDAYS, AND COMPENSATORY TIME Exhibit 5L provides information regarding the average minimum and maximum accrual rates⎯the average years of service required to achieve the maximum accrual rate for Personal Leave, Sick Leave, Annual/Vacation Leave, and Paid Time off (PTO) leave for respondents. Like the City, all respondents reported offering sick leave and annual/vacation leave. As shown, the City does not offer personal leave or paid-time off; very few peers reported that employees accrue personal leave or paid-time off. EXHIBIT 5L LEAVE TIME ACCRUAL Retiree Benefits Peer Average City of Foley, AL Does your organization offer health insurance to retired employees?75%Yes Does your organization offer dental insurance to retired employees?75%Yes Does your organization offer life insurance to retired employees?50%No Leave Accrual Organization Offered?Minimum Accrual Rate (Monthly) How many years of service are required to begin accruing the minimum rate? Peer Average 100.0%7.1 2.6 City of Foley, AL Yes Regular EE: 7.4 Police EE: 7.78 Fire EE: 8.8 0 Peer Average 100.0%8.6 0.3 City of Foley, AL Yes Regular EE: 3.08 Police EE: 3.24 Fire EE: 3.66 0 Peer Average 16.7%-0 City of Foley, AL No -- Peer Average 16.7%2.4 0 City of Foley, AL No --Paid-Time Off Sick Leave Personal Leave Annual/Vacation Leave Page 636 of 661 Chapter 5 – Benefits Survey Results Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 5-9 EXHIBIT 5L LEAVE TIME ACCRUAL (continued) Exhibit 5M summarizes respondent policies regarding sick leave. Neither the City or responding peer organizations paid out unused sick leave upon voluntary or involuntary separation. However, unlike the City, unused sick leave counts towards retirement in 100 percent of participating peers at an average maximum of 320 hours. EXHIBIT 5M SICK LEAVE PAYOUT Leave Accrual Organization Maximum Accrual Rate (Monthly) How many years of service are required to achieve the maximum rate? Absolute maximum accrual (in hours) Peer Average 7.5 0.6 98.0 City of Foley, AL Regular EE: 7.4 Police EE: 7.78 Fire EE: 8.8 0.0 Regular EE: 960 Police EE: 1008 Fire EE: 1140 Peer Average 16.3 16.8 205.5 City of Foley, AL Regular EE: 12.32 Police EE: 12.94 Fire EE: 14.64 19.0 Regular EE: 160 Police EE: 168 Fire EE: 190 Peer Average -0.3 16 City of Foley, AL --- Peer Average 3.7 0.5 44.4 City of Foley, AL ---Paid-Time Off Sick Leave Personal Leave Annual/Vacation Leave Sick Leave Peer Percentage Yes Peer Average City of Foley, AL Is unused sick leave paid out upon voluntary separation?0%-No Is unused sick leave paid out upon involuntary separation?0%-No Can unused sick leave count towards retirement?100%-No Max hours of sick leave that can count towards retirement?-320 - Page 637 of 661 Chapter 5 – Benefits Survey Results Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 5-10 Annual/vacation leave is paid out upon voluntary and involuntary separation in 100 percent of responding peer organizations at an average maximum of 253.3 hours. The City does not pay out annual/vacation leave upon involuntary separation but does pay out annual/vacation leave upon voluntary separation. Exhibit 5N summarizes respondent policies regarding annual/vacation leave. EXHIBIT 5N ANNUAL/VACATION LEAVE PAYOUT As shown in Exhibit 5O, on average, peers offer 12.8 holidays to employees, compared to 11 offered by the City. EXHIBIT 5O OBSERVED HOLIDAYS 5.6 SUMMARY Overall, the City was found to be comparable to the market with respect to its benefit offerings. The results were not surprising in that when single benefits were analyzed in isolation, some of City’s offerings appeared more or less generous than those offered by peers. However, when taken as a whole, the total package appeared to be in alignment with the market. Annual/Vacation Leave Policies Peer Percentage Yes Peer Average City of Foley, AL Is unused annual/vacation leave paid out upon voluntary separation?100%-Yes Max hours of annual/vacation leave paid out upon voluntary separation?-253.3 Regular EE: 160 Police EE: 168 Fire EE: 190 Is unused annual/vacation leave paid out upon involuntary separation?100%-No Max hours of annual/vacation leave paid out upon involuntary separation?-253.3 - Observed Holidays Peer Average City of Foley, AL Total Number of holidays observed (include breaks and other special days off not included as annual, sick, or personal leave) 12.8 11 Page 638 of 661 Evergreen Solutions, LLC Page 6-1 After reviewing the information provided in the preceding chapters of this report, Evergreen developed recommendations to improve the City’s current classification and compensation system. The recommendations, as well as the findings that led to each recommendation, are discussed in detail in this chapter. The recommendations are organized into three sections: classification, compensation, and administration of the system. 6.1 CLASSIFICATION SYSTEM An organization’s classification system establishes how its human resources are employed to perform its core services. The classification system consists of the titles and descriptions of the different classifications, or positions, which define how work is organized and assigned. It is essential that the titles and descriptions of an organization’s classifications accurately depict the work being performed by employees in the classifications to ensure equity within the organization and to enable comparisons with positions at peer organizations. The purpose of a classification analysis is to identify such issues as incorrect titles and inconsistent titles across departments. In the analysis of the City’s classification system, Evergreen collected classification data through the Job Assessment Tool (JAT) and Management Issues Tool (MIT) processes. The JATs, which were completed by employees and reviewed by their supervisors, provided information about the type and level of work being performed for each of the City’s classifications. In addition, the MIT process provided supervisors an opportunity to provide specific recommendations regarding the pay or classification of positions in their areas. Evergreen reviewed and utilized the data provided in the JATs and MITs as a basis for the classification recommendations below. FINDING Overall, the classification system utilized by the City was sound. However, there were a few instances of titles for positions that could be modified. RECOMMENDATION 1: Revise the titles of some classifications to better reflect job duties. Exhibit 6A provides a list of the recommended changes to the classification system. The foundation for these recommendations was the work performed by employees as described in their JATs, best practice in the Human Resources field, or unique needs which required a specific titling method. EVERGREEN SOLUTIONS, LLC Chapter 6 - Recommendations Page 639 of 661 Chapter 6 - Recommendations Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 6-2 EXHIBIT 6A PROPOSED CLASSIFICATION CHANGES Current Classification Title Proposed Classification Title Office Coordinator Administrative Staff Supervisor Children and Youth Services Librarian Children's Division Librarian Deputy Director of Sports Tourism Event Operations Administrator EVENT COORDINATOR/WELCOME CENTER ASSISTANT Community Events Coordinator/Special Projects Corrections/Shift Leader Corrections Corporal Crew Leader/Equipment Operator IV (Const Maint)Crew Leader/Heavy Equipment Operator IV Crew Leader/Equipment Operator IV (Road Const)Crew Leader/Heavy Equipment Operator IV Marketing and Sales Director Chief Marketing and Sales Officer Graphic Designer Digital Operations Manager Street Supervisor Deputy Public Works Director / Deputy EMA Director Information Systems Manager Information Technology Director Environmental Inspector Environmental Inspector I Operator I Equipment Operator I Sports Tourism Field Superintendent/Agronomist Foley Sports Complex Manager/Argonomist Gardener II Gardener I Gardener III Gardener II GIS Specialist GIS Administrator Library Cataloger Head Cataloger Library Computer Lab Manager Head of Collection Management History & Genealogy Technician Head of History and Genealogy Programming & Outreach Librarian Head of Outreach and Programming Equipment Operator I (Road Crew)Heavy Equipment Operator I Equipment Operator I (Construction Maintenance)Heavy Equipment Operator I Equipment Operator II Heavy Equipment Operator II Gardener IV Horticulture Crew Leader Concessions Manager Hospitality Services Manager Environmental Director Sustainability and Natural Resources Director IT Technician III IT Systems Analyst Library Aide I Library Assistant I Library Aide II - Circulation Desk Library Assistant II Library Aide II - Computer Lab Library Technical Assistant Event Coordinator Municipal Complex Events Coordinator PARKS MAINTENANCE WORKER II Parks Maintenance Worker I Parks Maintenance Worker II/Custodian Parks Maintenance Worker I/Custodian PARKS MAINTENANCE WORKER III Parks Maintenance Worker II Parks Ranger III Parks Ranger Crew Leader Parks Crew Leader Parks Supervisor Part-Time Library Aide Part-Time Library Assistant Part-Time Library Aide - Computer Lab Part-Time Library Technical Assistant PART-TIME MUSEUM ATTENDANT Part-Time Museum Docent Part-Time Sanitation Worker III/Driver Operator Part-Time Sanitation Driver Operator Page 640 of 661 Chapter 6 - Recommendations Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 6-3 EXHIBIT 6A (CONTINUED) PROPOSED CLASSIFICATION CHANGES FINDING When comparing the City’s current job descriptions to the work described by employees in the JATs, Evergreen noted some tasks that were missing from the current job descriptions. This can happen over a period of time if the descriptions are not reviewed and updated on a regular basis. Some tasks in one classification are often reassigned to another classification. As such, these changes make it necessary that the City continues to update its job descriptions periodically to ensure each job description accurately reflects the work performed. RECOMMENDATION 2: Revise all job descriptions to include updated classification information provided in the JAT, and review job descriptions annually for accuracy. The process of reviewing and updating the City’s job descriptions, as well as comments received from employees and supervisors during outreach, revealed that the descriptions may not, in some cases, accurately reflect current work performed. To minimize this becoming a concern again in the future, Evergreen recommends a regular review of these descriptions, including FLSA status determinations. A review of the employee’s assigned job classification (description) should occur at least annually. Review of the FLSA determination for exempt or non-exempt status as well as other aspects of the job, (such as physical requirements required to perform essential functions) will also ensure consistent, continuous compliance with the Americans with Disabilities Act (ADA) protection. At the time of this report, Evergreen was in the process of revising the job descriptions for all classifications. The descriptions will be provided to the City under separate cover. 6.2 COMPENSATION SYSTEM The compensation system analysis consisted of two parts: an external market assessment and an internal equity assessment. During the external market assessment, the City’s pay Current Classification Title Proposed Classification Title Payroll Clerk Payroll Technician Permit Clerk Permit Technician Public Works Office Coordinator Public Works Administrative Supervisor Revenue Specialist Revenue Specialist I Sanitation Worker II/Custodian Sanitation Worker/Custodian Sanitation Worker III/Driver Operator Sanitation Driver Operator Sanitation Worker II Sanitation Worker Event Coordinator Sports Tourism Events Manager Crew Leader/Equipment Operator III Street Maintenance Crew Leader Crew Leader/Equipment Operator III (Maintenance)Street Maintenance Crew Leader Page 641 of 661 Chapter 6 - Recommendations Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 6-4 ranges for its classifications were compared to the average of the identified market. Details regarding the external market assessment were provided in Chapter 4 of this report. During the internal equity assessment, consideration of the relationships between positions and the type of work being performed by the City employees were reviewed and analyzed. Specifically, a composite score was assigned to each of the classifications that quantified the classification’s level of five separate compensatory factors (leadership, working conditions, complexity, decision-making, and relationships). The level for each factor was determined based on responses to the JAT. The results of both analyses were utilized when developing the recommendations below. FINDING The City currently maintains an organized and defined overall pay plan; however, the City’s salary ranges were overall found to be behind the market at the minimum, midpoint, and maximum. Implementing a new competitive pay structure (pay plan) would provide the City with an improved ability to attract, hire and retain employees. RECOMMENDATION 3: Update the current pay plan; slot all classifications into the plan based on external and internal equity; and transition employees’ salaries into the new plans. Exhibit 6B shows an overview of the updated plan. The updated plan includes a six percent increase above the previous minimum, and range spreads were increased from 50 to 60 percent. EXHIBIT 6B PROPOSED PAY PLAN Grade Proposed Minimum Proposed Midpoint Proposed Maximum Range Spread Grade Progression 10 26,555.10$ 34,521.63$ 42,488.16$ 60%- 20 27,882.86$ 36,247.71$ 44,612.57$ 60%5% 30 29,277.00$ 38,060.10$ 46,843.20$ 60%5% 40 30,740.85$ 39,963.10$ 49,185.36$ 60%5% 50 32,277.89$ 41,961.26$ 51,644.62$ 60%5% 60 33,891.78$ 44,059.32$ 54,226.86$ 60%5% 70 35,586.37$ 46,262.29$ 56,938.20$ 60%5% 80 37,365.69$ 48,575.40$ 59,785.11$ 60%5% 90 39,233.98$ 51,004.17$ 62,774.36$ 60%5% 100 41,195.68$ 53,554.38$ 65,913.08$ 60%5% 110 43,255.46$ 56,232.10$ 69,208.74$ 60%5% 120 45,418.23$ 59,043.70$ 72,669.17$ 60%5% 130 47,689.14$ 61,995.89$ 76,302.63$ 60%5% 140 50,073.60$ 65,095.68$ 80,117.76$ 60%5% 150 52,577.28$ 68,350.47$ 84,123.65$ 60%5% 160 55,206.15$ 71,767.99$ 88,329.83$ 60%5% 170 57,966.45$ 75,356.39$ 92,746.32$ 60%5% 180 60,864.78$ 79,124.21$ 97,383.64$ 60%5% 190 63,908.01$ 83,080.42$ 102,252.82$ 60%5% Page 642 of 661 Chapter 6 - Recommendations Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 6-5 EXHIBIT 6B (CONTINUED) PROPOSED PAY PLAN Evergreen then slotted each proposed classification into the appropriate pay range in the pay plan. Both internal and external equity were analyzed when slotting the classifications. Assigning pay grades to classifications requires a balance of internal equity, desired market position, and recruitment and retention concerns. Thus, market range data shown in Chapter 4 were not the sole criteria for the proposed pay ranges. Some classifications’ grade assignments varied from their associated market range due to the other factors mentioned above. Exhibit 6C shows the proposed pay grades for all classifications. EXHIBIT 6C PROPOSED PAY GRADE ASSIGNMENTS Grade Proposed Minimum Proposed Midpoint Proposed Maximum Range Spread Grade Progression 200 67,103.42$ 87,234.44$ 107,365.46$ 60%5.0% 210 70,458.59$ 91,596.16$ 112,733.74$ 60%5.0% 220 73,981.52$ 96,175.97$ 118,370.42$ 60%5.0% 230 77,680.59$ 100,984.77$ 124,288.95$ 60%5.0% 240 81,564.62$ 106,034.01$ 130,503.39$ 60%5.0% 250 85,642.85$ 111,335.71$ 137,028.56$ 60%5.0% 260 89,924.99$ 116,902.49$ 143,879.99$ 60%5.0% 270 94,421.24$ 122,747.62$ 151,073.99$ 60%5.0% 280 99,142.31$ 128,885.00$ 158,627.69$ 60%5.0% 290 104,099.42$ 135,329.25$ 166,559.07$ 60%5.0% 300 109,304.39$ 142,095.71$ 174,887.03$ 60%5.0% 310 114,769.61$ 149,200.50$ 183,631.38$ 60%5.0% 320 120,508.09$ 156,660.52$ 192,812.95$ 60%5.0% 330 126,533.50$ 164,493.55$ 202,453.60$ 60%5.0% Pay Grade 10 Part-Time Museum Docent Part-Time Museum Docent 20 Mechanic Aide Mechanic Aide 30 Building Custodian Part-Time Library Technical Assistant Library Assistant I Sanitation Worker Part-Time Library Assistant Sanitation Worker/Custodian 40 Building Maintenance Worker I Nature Parks Support Specialist 50 Parks Maintenance Worker I Part-Time Street Maintenance Worker Parks Maintenance Worker I/Custodian Part-Time Welcome Center Aide Part-Time Equipment Operator I 60 Administrative Assistant I Part-Time Administrative Assistant I Administrative Assistant I/Mail Clerk Records Clerk Library Assistant II Street Maintenance Worker I Library Technical Assistant Support Services Technician Parks Ranger I Classification Titles Page 643 of 661 Chapter 6 - Recommendations Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 6-6 EXHIBIT 6C (CONTINUED) PROPOSED PAY GRADE ASSIGNMENTS Pay Grade 70 Administrative Assistant II Part-Time Administrative Assistant II (Depot) Equipment Operator I Part-Time Sanitation Driver Operator Field Maintenance Worker I Sanitation Driver Operator Gardener I Street Maintenance Worker II Parks Maintenance Worker II Traffic Control Technician 80 Administrative Assistant III Heavy Equipment Operator I Building Maintenance Worker II Planning & Zoning Assistant Field Maintenance Worker II Sportsplex Technician Gardener II Sweeper Truck Driver/Operator Grounds and Outdoor Facilities Technician 90 Accounts Payable Clerk IT Technician I Chemical Application Technician Magistrate I Commercial Sanitation Driver Operator Maintenance Technician Communications Officer Permit Technician Head Cataloger Revenue Clerk Heavy Equipment Operator II 100 Administrative Assistant IV Municipal Complex Events Coordinator Community Events Coordinator/Special Projects Office Coordinator Corrections Officer Parks Ranger II Event Program Manager Payroll Technician Events Coordinator Stacks Maintenance Coordinator 110 Accounts Payable Specialist Magistrate II Communications/Shift Leader Office Manager Criminal Intelligence Specialist Revenue Specialist I Environmental Inspector I Sanitation Crew Leader 120 Accounting Technician IT Technician II Assistant Communications Supervisor Maintenance/HVAC Technician Children's Division Librarian Mechanic Corrections Corporal Part-Time City Prosecutor Event Center Building Manager Planning/Zoning Coordinator Head of Circulation Services Sports Tourism Events Manager Head Traffic Control Technician Street Maintenance Crew Leader Horticulture Crew Leader Young Adult Division Librarian Hospitality Services Manager 130 Athletic Coordinator Human Resources Specialist Benefits Specialist Magistrate III Crew Leader/Equipment Operator IV Parks Ranger Crew Leader Crew Leader/Heavy Equipment Operator IV Parks Supervisor Environmental Inspector II Recreation Field Superintendent Head of History and Genealogy 140 Administrative Staff Supervisor Head of Outreach and Programming Chief Corrections Officer Part-Time Municipal Judge Communications Supervisor Revenue Specialist II Firefighter Senior Services Manager Classification Titles Page 644 of 661 Chapter 6 - Recommendations Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 6-7 EXHIBIT 6C (CONTINUED) PROPOSED PAY GRADE ASSIGNMENTS Pay Grade 150 Accident Investigations Officer Hospitality & Sponsorship Sales Manager Assistant Training Coordinator Human Resources/Safety & Training Coordinator Building Inspector IT Systems Analyst Code Enforcement Officer Management Analyst Community Services Officer Patrol Officer Detective Patrol Officer K-9 Digital Operations Manager Planner I Fire Inspector Purchasing Agent/Grants & Agreements Administrator GIS Administrator Revenue Auditor Head of Collection Management School Resource Officer 160 Horticulturist 170 City Marketing Communications Manager Museum Archives & Collections Coordinator Commercial Sanitation Supervisor Public Works Administrative Supervisor Environmental Manager Residential Sanitation Supervisor Foley Sports Complex Manager/Argonomist Street Construction Superintendent Infrastructure Administrator Street Maintenance Superintendent 180 Chief Building Inspector Special Projects & Events Manager Marketing Communications Manager 190 Corporal/Accident Investigations Municipal Court Clerk/Administrator Corporal/Intelligence Senior Fire Inspector Corporal/Patrol Shop Foreman Fire Service Lieutenant 200 Construction Projects Manager Sergeant/Narcotics Sergeant/Code Enforcement Sergeant/Patrol Sergeant/Community Oriented Policing Sergeant/Patrol - K9 Sergeant/Detective Sergeant/Professional Development Sergeant/Intelligence 210 Fire Service Captain Marketing Director 220 City Clerk Commander/Patrol Division Commander/Administration Division Event Operations Administrator Commander/Community Safety Library Director Commander/Criminal Investigations Division 230 Chief Marketing and Sales Officer Deputy Finance Director Deputy City Engineer Director of Senior Services & Municipal Complex 240 Deputy Fire Chief Project/Risk/Airport Manager Deputy Public Works Director / Deputy EMA Director Revenue Director Information Technology Director 250 Deputy Chief of Police Sustainability and Natural Resources Director Director of Parks and Recreation 260 Human Resources Director 270 Finance Director/City Treasurer 280 City Planner/Building Official 290 Fire Chief Public Works Director Classification Titles Page 645 of 661 Chapter 6 - Recommendations Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 6-8 EXHIBIT 6C (CONTINUED) PROPOSED PAY GRADE ASSIGNMENTS After assigning pay grades to classifications, the next step was to transition employee salaries into their new recommended pay ranges. This step can be done via a variety of methods, each with their own strengths and drawbacks. Evergreen calculated and provided the following recommended options for implementing the updated plan: Bring Employees' Salaries to New Minimum A calculation is performed so that each employee's salary is adjusted to the minimum of their classification's proposed pay grade. If his/her salary is already within the proposed pay range, no adjustment is made. As illustrated in Exhibit 6D, adjustments for this option are recommended for 83 employees with a total approximate annualized (salary only) cost of $221,335.80 and an average salary adjustment of $2,666.70 per employee. Additional Five Percent for Grade Adjustment For proposed pay grade adjustments, a calculation is performed so that each employee's current salary is adjusted by five percent. The employee will either receive the five percent increase or be brought to the minimum of the proposed pay grade, whichever is greater. As illustrated in Exhibit 6D, adjustments for this option are recommended for 88 employees with a total approximate annualized (salary only) cost of $252,146.85 and an average salary adjustment of $2,865.31 per employee. Class Year Parity Realigns employee salaries along their recommended salary range based on how long they have worked in their current classification. This is done on the basis of a 30-year career trajectory. As illustrated in Exhibit 6D, adjustments for this option are recommended for 161 employees with a total approximate annualized (salary only) cost of $494,329.06 and an average salary adjustment of $3,070.37 per employee. Hire Year Parity Realigns employee salaries along their recommended salary range based on how long they have worked with the City overall. This is done on the basis of a 30-year career trajectory. As illustrated in Exhibit 6D, adjustments for this option are recommended for 252 employees Pay Grade 300 City Engineer Police Chief 310 Executive Director of Infrastructure & Development Executive Director of Leisure Services 320 Executive Director of Public Safety 330 City Administrator Classification Titles Page 646 of 661 Chapter 6 - Recommendations Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 6-9 with a total approximate annualized (salary only) cost of $1,263,396.23 and an average salary adjustment of $5,013.48 per employee. Hybrid Parity Realigns employee salaries along their recommended salary range based on their “hybrid years” with the City. Hybrid years are calculated by giving full credit to an employee for each year they have been serving in their current classification, together with one-half credit for the amount of time they have spent with the City in any other classification. This is done on the basis of a 30-year career trajectory. As illustrated in Exhibit 6D, adjustments for this option are recommended for 196 employees with a total approximate annualized (salary only) cost of $684,940.41 and an average salary adjustment of $3,494.59 per employee. EXHIBIT 6D RECOMMENDATIONS AND ESTIMATED SALARY COST After discussion with City leadership, the City decided to proceed with implementation of the Bring to New Minimum and Additional Five Percent for Grade Adjustment options. While this implementation strategy would not address compression between employees based on tenure, it will ensure that the City is able to implement a market competitive pay plan. To address the compression that may have resulted from market influenced hiring decisions, the City should consider reviewing identified areas of compression to determine if additional adjustments are warranted. 6.3 COMPENSATION AND CLASSIFICATION SYSTEM ADMINISTRATION The City’s compensation system will continue to require periodic maintenance. The recommendations provided to improve the competitiveness of the plan were developed based on conditions at the time the data were collected. Without proper upkeep, the potential for recruitment and retention issues may increase as the compensation system becomes dated and less competitive. RECOMMENDATION 4: Conduct small-scale salary surveys as needed to assess the market competitiveness of hard-to-fill classifications and/or classifications with retention issues, and make changes to pay grade assignments if necessary. Implementation Option Estimated Implementation Cost Number of Employee Adjustments Average Salary Adjustment Average Percentage Adjustment Bring to New Minimum $221,335.80 83 $2,666.70 7.8% 5% for Grade Adjustment $252,146.85 88 $2,865.31 5.0% Class Year Parity $494,329.06 161 $3,070.37 7.8% Hire Year Parity $1,263,396.23 252 $5,013.48 9.5% Hybrid Year Parity $684,940.41 196 $3,494.59 8.1% Page 647 of 661 Chapter 6 - Recommendations Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 6-10 While it is unlikely that the pay plan in total will need to be adjusted for several years, a small number of classifications’ pay grades may need to be reassigned more frequently. If the City is experiencing difficulty high turnover or challenges with recruiting one or more classifications, the City should collect salary range data from peer organizations to determine whether an adjustment is needed for the pay grade of the classification(s). RECOMMENDATION 5: Conduct a comprehensive classification and compensation study every three to five years, subject to budget constraints and as market conditions are warranted. Small-scale salary surveys can improve the market position of specific classifications, but it is recommended that a full classification and compensation study be conducted every three to five years to preserve both internal and external equity. Changes to classification and compensation do occur, and while the increments of change may seem minor, they can compound over time. A failure to react to these changes quickly has the potential to place the City in less than desirable position for recruiting and retaining quality employees. RECOMMENDATION 6: Review and revise, as appropriate, existing pay practice guidelines including those for determining salaries of newly hired employees, progressing employee salaries through the pay plans and determining pay increases for employees who have been promoted to a different classification. The method of moving salaries through the pay plan and setting new salaries for new hires, promotions, and transfers depends largely on an organization’s compensation philosophy. It is important for the City to have established guidelines for each of these situations, and to ensure that they are followed consistently for all employees. Common practices for progressing and establishing employee salaries are outlined below. New Hire Salaries Typically, an employee holding the minimum education and experience requirements for an existing classification is hired at or near the classification’s pay grade minimum. Sometimes, for recruiting purposes an organization might need to consider the ability to offer salaries to new employees that consider prior related experience. It is recommended that the City establish new hire salaries while preserving the internal equity of employees’ salaries within each classification to the extent possible. Current employees’ salaries should be improved to some degree with implementation of the new plans and the proposed potential adjustments to employees’ salaries. Salary Progression There are several common methods for salary progression including cost of living adjustments (COLA)/across the board and performance-based. It is recommended that the City evaluate, annually, whether a COLA needs to be applied (to both the pay plan and employees’ salaries) to keep up with cost of living. Additionally, the City should continue to provide merit increases, as warranted based on employees’ performance evaluation results and as budget permits. It is also recommended that the City continuously evaluate its practices to progress employees’ Page 648 of 661 Chapter 6 - Recommendations Compensation and Pay Classification Study for the City of Foley, AL Evergreen Solutions, LLC Page 6-11 salaries, and if necessary, make improvements to preserve equitable pay practices, particularly in the administration of the employee performance evaluation process. 6.4 SUMMARY The City should be commended for its desire and commitment to provide competitive and fair compensation for its employees. The recommendations in this chapter provide an update to the compensation and classification system for the City’s employees. Upon implementation, the City’s competitiveness in the labor market will be improved and it will have a responsive compensation system for several years to come. While the upkeep of this will require work, the City will find that having a highly competitive compensation system that enhances strong recruitment and employee retention is well worth this commitment. Page 649 of 661 Page 650 of 661 555 S Section Street / Fairhope, Alabama 36532 251.928.8003 (p) / www.FairhopeAL.gov COF-PUR-003 091321 CITY OF FAIRHOPE PURCHASING DEPARTMENT PROJECT REQUEST FORM Notes: Page 651 of 661 PRF Compensation Study Final Audit Report 2025-10-17 Created:2025-10-17 By:Erin Wolfe (erin.wolfe@fairhopeal.gov) Status:Signed Transaction ID:CBJCHBCAABAAqzJ-0ck7xGpXpnknI55eOEUvBPkFlV3a "PRF Compensation Study" History Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov) 2025-10-17 - 1:24:33 PM GMT Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature 2025-10-17 - 1:25:00 PM GMT Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) 2025-10-17 - 1:37:36 PM GMT Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov) Signature Date: 2025-10-17 - 1:38:57 PM GMT - Time Source: server Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature 2025-10-17 - 1:38:59 PM GMT Email viewed by Kimberly Creech (kimberly.creech@fairhopeal.gov) 2025-10-17 - 2:27:01 PM GMT Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov) Signature Date: 2025-10-17 - 2:27:16 PM GMT - Time Source: server Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature 2025-10-17 - 2:27:18 PM GMT Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) 2025-10-17 - 2:35:53 PM GMT Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov) Signature Date: 2025-10-17 - 2:36:26 PM GMT - Time Source: server Agreement completed. 2025-10-17 - 2:36:26 PM GMT Page 652 of 661 Page 653 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-500 FROM: Personnel Board SUBJECT: That the City Council approves and adopts the recommendation of the Personnel Board for the Reclassification of Mechanic from Grade 7 to Grade 8. AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: Council to adopt the recommendation. BACKGROUND INFORMATION: Personnel Board recommendation for the Reclassification of the Mechanic from Grade 7 to Grade 8. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 654 of 661 RESOLUTION NO. ________ BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves and adopts the recommendation of the Personnel Board for the reclassification of the Mechanic from Grade 7 to Grade 8. ADOPTED THIS 26TH DAY OF JANUARY 2026 James Reid Conyers, Jr. Council President ATTEST: ______________________________ Lisa A. Hanks, MMC City Clerk Page 655 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-499 FROM: Personnel Board SUBJECT: Reappointment - Personnel Board AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: Council to reappoint Jake O'Neil to the Personnel Board for a five-year term that shall end in December 2031. BACKGROUND INFORMATION: The Personnel Board approved Jake O'Neil reappointment by motion on January 15, 2026. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 656 of 661 PERSONNEL BOARD NOMINEE (S) 5-Year Term REAPPOINTMENT Jake O’Neal reappointment to the Personnel Board for a 5-Year Term that shall end December 2031. Page 657 of 661 CITY OF FAIRHOPE AGENDA MEMORANDUM Item ID: 2026-493 FROM: Fairhope Environmental Advisory Board SUBJECT: Appointment - Fairhope Environmental Advisory Board AGENDA DATE: January 26, 2026 RECOMMENDED ACTION: Council to appoint Sarah Bogdanovich to the Fairhope Environmental Advisory Board. BACKGROUND INFORMATION: The Fairhope Environmental Advisory Board voted to appoint Sarah Bogdanovich to the Fairhope Environmental Advisory Board on January 9, 2025 for a term that shall end January 2029. BUDGET IMPACT/FUNDING SOURCE: Account No. Account Title Current Budget Cost Available Budget $___ $___ ($____) GRANT: LEGAL IMPACT: FOLLOW UP IMPLEMENTATION: For time-sensitive follow up, select deadline date for follow up: Individual(s) responsible for follow up: Action required (list contact persons/addresses if documents are to be mailed or emailed): Page 658 of 661 FAIRHOPE ENVIRONMENTAL ADVISORY BOARD NOMINEE (S) 4 - Year Term APPOINTMENT . Sarah Bogdanovich The term shall end January 2029. Page 659 of 661 APPLICATION FOR APPOINTMENT TO A CITY BOARD OR COMMITTEE City Council seeks to have diversity in making appointment to boards and committees. It is the policy of the City Council to make appointments based on the needs of the City as well as the interests and qualifications of each applicant. In accordance with the Code of Alabama, all applicants must be qualified electors and taxpayers in the City, excluding the Planning Commission. All applications filed with the City Clerk will be public record. First Name: Sarah Last Name: Bogdanovich Mobile Phone Number 7274217321 Phone Number: E-mail:* smbogdanovich@gmail.com Home Address * Street Address 618 Bellangee Avenue Address Line 2 City Fairhope State/Province/Region AL Postal/Zip Code 36532 Country United States Business Address Street Address Address Line 2 City Fairhope State/Province/Region AL Postal/Zip Code 36532 Country United States Name of Board or Committee:* Environmental Advisory Board Education Background * University of New Hampshire - MSW 2019 University of Virginia - BA 2001 Professional Licenses and/or Associations * Licensed Professional Social Work - Alabama 2019-Present Page 660 of 661 Professional Experience * Private Practice - Family Therapist 2019-Present American Red Cross - Disaster Response & Preparedness 2002-2007 Civic Interests and/or Service Memberships * Founder, Fairhope Compost Project How do your qualifications best serve the needs of the community?* I have 20 years of experience composting, and I currently lead the Fairhope Compost Project to educate the community about the methods and importance of composting. Resume You may attach a resume with this application. [PDF Only} Signature Page 661 of 661