HomeMy WebLinkAbout12-18-2025 City Council Meeting MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
2:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Thursday, 18 December 2025.
11178
Present were Council President Jimmy Conyers, Councilmembers: Jack
Burrell, Joshua Gammon, Jay Robinson (arrived at 3:25 p.m.), and Andrea Booth,
Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A.
Hanks.
There being a quorum present, Council President Conyers called the meeting
to order. The invocation was given by Reverend Michael Precht, Senior Pastor of
Fairhope United Methodist Church, and the Pledge of Allegiance was recited.
Councilmember Gammon moved to approve minutes of the December 8, 2025,
regular meeting; and minutes of the December 8, 2025, work session. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
Mayor Sullivan addressed the City Council and said, "Merry Christmas." She
mentioned the City of Fairhope would be closed Christmas Eve and Christmas Day;
and thanked the City Council for making Christmas Eve a whole day off. She
reminded everyone about the New Year's Eve Celebration. Mayor Sullivan
announced the roundabout will be completed the first Monday after Christmas. She
wished Public Works Director George Ladd good luck with his new job, and this is
his last City Council meeting. She wished Mr. Ladd and his family all the best.
Council President Conyers announced that Agenda Item No. 30 was being
pulled due to the item previously approved by the City Council.
Councilmember Burrell wished everyone Merry Christmas.
Councilrnember Gammon also wished everyone Merry Christmas and hope
you enjoy it with family and friends. He mentioned the fundraiser held at the
Fairhope Brewery for the Fairhope Volunteer Fire Department.
C'ouncilmcmber Booth also wished everyone Merry Christmas; and mentioned
the Fairhope Volunteer Fire Department's fundraiser and thanked them for what they
do for our Community. She told e,·eryone to be safe. And, she told George Ladd that
she would miss him.
11179
18 December 2025
Council President Conyers echoed what the City Councilmembers said; and
wished everyone Merry Christmas and Happy New Year. He told George Ladd that he
really appreciated your service all these years. Council President Conyers told Mr.
Ladd he always has a home here; and wished Mr. Ladd and his family success in
2026 and years to come.
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance No. 1253. Councilmember Burrell introduced in writing an
ordinance to rezone the property of FST Bonnie Baker from R-A,
Residential/ Agriculture District to R-1, Low Density Single-Family Residential
District. The property is approximately 10 acres and is located at 197 63 State
Highway 181; PPIN #15456. The Planning Commission gave a favorable
recommendation of this ordinance. Council President Conyers read the proposed
ordinance.
Planning Director Hunter Simmons briefly explained the proposed ordinance and
answered questions. Councilmember Gammon questioned the size and number of lots
as zoned now and if rezoned. He said within the City limits we can control density;
but not in favor of 10 plus lots. Councilmember Gammon said we are still working on
utility improvements, still working on infrastructure improvements, and making
quality of life strong.
Councilmember Burrell asked the developer what the density will be for this property.
Larry Smith with S. E. Civil addressed the City Council on behalf of the owner
replied that they wanted R-2 but agreed to R-1. Mr. Smith said there will be 17 lots on
one street with a cul-de-sac. Council President Conyers stated these will be
approximately half an acre lots. Councilmember Burrell commented that R-1 is good
and a positive trend. He said R-1 has become quite rare. Councilmember Gammon
reiterated he does not want increased density and opposed to increasing density for
property already in the City limits. He said, "we had citizen input about growth; and
asked the Mayor if she also had input and she nodded or said yes."
Councilmember Burrell said when we protected the parkland; we also protected
Flying Creek Nature Preserve from future Councilmembers. He said that is why we
gave the property back to Fairhope Single Tax Corporation; and they deeded it back
with restrictions so it will always remain undeveloped.
Will Hightower with Tower Homes addressed the City Council regarding the
subdivision and why they picked Fairhope. He said his father Price Hightower has
been building homes for 33 years; and he has been with the company for several
years. He commented they want to fill the gap between national builders and custom
builders. Mr. Hightower said they want to be in line with what Fairhope wants; and to
be proud of what they have built.
11180
18 December 2025
Council President Conyers opened the Public Hearing at 2:29 p.m. No one present opposed the proposed ordinance, the Public Hearing closed at 2:29 p.m.
Due to lack of a motion for immediate consideration, this ordinance will layover until the January 12, 2026 City Council meeting.
Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with WAS Design for Foundation Park -Phase One (RFQ PS26-004) with a not-to-exceed amount of $124,550.00. Seconded by Councilmember Gammon, motion passed unanimously by voice vote.
RESOLUTION NO. 5667-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with WAS Design for Foundation Park -Phase One (RFQ PS26-004)with a not-to-exceed amount of $124,550.00.
DULY ADOPTED THIS 18TH DAY OF DECEMBER 2025
Attest:
�ddL �S:MMC City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of the following resolution, a resolution to authorize the Treasurer to complete a FY2026 Budget transfer for the Wastewater Department from 004020-50366 MaintenanceCollection System to 004020-59500 System Improvement-Collection System in the amount of $60,000.00 for insertion valves. Seconded by Councilmember Gammon, motion passed unanimously by voice vote.
11181
18 December 2025
RESOLUTION NO. 5668-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]To authorize the Treasurer to complete a FY2026 Budget transfer for the
Wastewater Department from 004020-50366 Maintenance-Collection System to
004020-59500 System Improvement-Collection System in the amount of $60,000.00
for insertion valves.
DULY ADPOTED ON THIS 18TH DAY OF DECEMER, 2025
Attest:
�.yf� City Clerk
s Reid Conyers,
uncil President
Councilmember Bun-ell introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 26-014 Crane Truck -Water)
to Gulf City Body & Trailer Works, Inc. for a 2025 Ford F550 4x4 Full Crew Cab
Truck or Equivalent ,vith Crane Attachment with a bid proposal not-to-exceed
$164,637.00. Seconded by Councilmember Gammon, motion passed unanimously by
voice vote.
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11182
18 December 2025 RESOLUTION NO. 5669-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows:
[l]That the City of Fairhope did request, receive, and open bids for One (1) 2025 Ford F550
Crew Cab Truck or Equivalent with Crane Attachment (Bid No. 26-014) for the Water
Department.
[2]At the appointed time and place, the following bids were opened and tabulated as follows:
City of Fairhope Bid Tabulatlon
Bid No. 28..014 Crane Truck
Opened December 2. 2028 at 1 :00 P .M.
v-
Donohoe Chevrdet F�
Donohoo Cfievrote( FlNt
C""ttM City Body & TraftM Wonita. Inc.
Technoklgy lnlem.tk,nal, Inc..
Tn.Jd( Equ,pment Sales. lnC.
Recommendatfon:
Bid Docu--..,_, --.,, ....
y
y
y
y
To the be.st of my knowl8dgs this l.s sn accurate Bk1 Tabu1stion
s;gnature
Erin Wort., Purch..ing M•n�r
20211 Fonl FHO 4x4
Full CNw Cab TNCk � Equlva--C---
NIA
NIA
S1N,U7.ee>
NIA
--_,,,, ---. ....,.,..._ Daya-----� (YIN)
11ff,.M7.90
202◄ O'IIM"olet� MO y 7-100,iya ◄»4 LT Rei,ding Mechanic._
Pac:kep11ftCraMBody
S183,357.IO
202-Ca.VTOletSDrweradoMO y 7-100.,.. ,.... Lt P� PC843--11CS 11'Cnn• - •
NIA NIA ,200aya ---
1172.,203.00 2029 F� ◄»ti wfth y 6 Months Kn-.:,twlda AKMT1-11R
Body wittl St91er 7'530 Crane
[3]After evaluating the bid proposals with the required bid specifications, Gulf City Body &
Trailer Works, Inc. is now awarded the bid for One (1) 2025 Ford F550 Crew Cab Truck or
Equivalent with Crane Attachment (Bid No. 26-014) for the Water Department for a not-to-exceed
amount of$164,637.00.
Attest:
�;;tf;'i:.L �MMC'
City Clerk
11183
18 December 2025
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the award of
the Request for Quotes for Labor and Materials for the Well Maintenance and New
Pump at Well #9 to Donald Smith Company, Inc. for a project cost of $53,550.00.
This Public Works project will be less than $100,000.00, and therefore does not need
to be formally bid out. Seconded by Councilmember Booth, motion passed
unanimously by voice vote.
RESOLUTION NO. 5670-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope approves the award of the Request for Quotes for Labor
and Materials for the Well Maintenance and New Pump at Well #9 to Donald Smith
Company, Inc. for a project cost of $53,550.00. This Public Works project will be less
than$ 100,000.00, and therefore does not need to be fonnally bid out.
DULY ADOPTED ON THIS 18TH DAY OF DECEMBER, 2025
President
Attest:
Lki/1�
City Clerk
Councilmember Gammon introduced in writing, and moved for the adoption
of the following resolution, a resolution that Mayor Sherry Sullivan is hereby
authorized to execute a contract for Extension No. 3 (Bid No. 040-22) On Call
Contractor Services (Water and Sewer) to W.R. Mitchell Contractor, Inc. for two (2)
month extension of the annual contract from January 4, 2026 to February 28, 2026
per the same terms and conditions of the original contract. The cost for the two (2)
month extension not-to-exceed $50,000.00. This is a two (2) month extension to
allow for the bid process of contract rebid. Seconded by Councilmember Burrell,
motion passed unanimously by voice vote.
11184
18 December 2025
RESOLUTION NO. 5671-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to
execute a contract for Extension No. 3 (Bid No. 040-22) On Call Contractor Services
(Water and Sewer) to W.R. Mitchell Contractor, Inc. for two (2) month extension of
the annual contract from January 4, 2026 to February 28, 2026 per the same terms
and conditions of the original contract. The cost for the two (2) month extension not
to-exceed $50,000.00. This is a two (2) month extension to allow for the bid process
of contract rebid.
DULY ADOPTED THIS 18TH DAY OF DECEMBER, 2025
Attest:
k� City Clerk
Councilmember Gammon introduced in writing, and moved for the adoption
of the fol1owing resolution, a resolution that Mayor Sherry Sullivan is hereby
authorized to execute a Contract with JADE Consulting, LLC. for Professional
Construction Engineering and Inspection Services for the Pecan Avenue Watershed
Drainage Improvements -Phase 1 Project (RFQ PS26-011) with a not-to-exceed
amount of $49,500.00. Authorize Treasurer to transfer $49,500.00 from Phase II to
Phase I of project within Capital Projects fund 103-55853. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
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11185
18 December 2025
RESOLUTION NO. 5672-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Shen-y Sullivan is hereby authorized to execute a Contract with JADE
Consulting, LLC. for Professional Construction Engineering and Inspection Services for the Pecan
Avenue Watershed Drainage Improvements -Phase 1 Project (RFQ PS26-01 l) with a not-to-exceed
amount of $49,500.00; and authorizes Treasurer to transfer $49,500.00 from Phase II to Phase I of
project within Capital Projects fund 103-55853.
DULY ADOPTED THIS 18TH DAY OF DECEMBER, 2025
Attest: kd� City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26-012) for
the Cowpen Creek Tributary Drainage Project to Sawgrass Consulting, LLC.; and
hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by
Council. Seconded by Councilmember Booth, motion passed unanimously by voice
vote.
RESOLUTION NO. 5673-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves the selection by Mayor Shen-y Sullivan for Professional
Engineering Services for (RFQ PS26-012) for the Cowpen Creek Tributary Drainage Project to
Sawgrass Consulting, LLC.; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to
be approved by Council.
Attest:
11186
18 December 2025
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution to authorize the Treasurer to complete a FY2026
Budget transfer for the Streets Department for Temporary Labor in the amount of
$30,000.00 from 001350-50040 Salaries to 001350-50245 Temporary Labor to be
allocated as follows: Genesis Industrial Staffing for $15,000.00 and Long's Human
Resources for $15,000.00. Seconded by Councilmember Gammon, motion passed
unanimously by voice vote.
RESOLUTION NO. 5674-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]To authorize the Tre asurer to complete a FY2026 Budget transfer for the Streets
Department for Temporary Labor in the amount of $30,000.00 from 001350-50040
Salaries to 001350-50245 Temporary Labor to be allocated as follows: Genesis
Industrial Staffing for $15,000.00 and Long's Human Resources for $15,000.00.
DULY ADPOTED ON THIS 18TH DAY OF DECEMER, 2025
Attest:
L1s�anks,
City Clerk
s Reid Conyers, J .
uncil President
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of Toter 96 Gallon Recycle Cans (Quantity 3,053) that are on
Sourcewell Cooperative (Contract #120324-TOT) with Toter, LLC; and therefore,
does not have to be let out for bid. The total amount not-to-exceed $155,972.75. This
purchase is reimbursable by ADEM Grant. The motion was seconded by
Councilmember Booth. Public Works Director George Ladd said there are three
subdivisions for a pilot test; and using this time to train everyone with the process.
After further discussion, motion passed unanimously by voice vote.
11187
18 December 2025
RESOLUTION NO. 5675-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City of Fairhope approves the procurement of Toter 96 Gallon Recycle
Cans (Quantity 3,053) that are on Sourcewell Cooperative (Contract #120324-TOT)
with Toter, LLC; and therefore, does not have to be let out for bid. The total amount
not-to-exceed $155,9 72.75. This purchase is reimbursable by ADEM Grant.
ADOPTED ON THIS 18TH DAY OF DECEMBER, 2025
Attest:
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 26-015-2026-GAS-001) to
GMC Underground for 4" Gas Main Extension Along Hwy. 181 South of Silverwood
Drive to Dominion Drive with a bid proposal not-to-exceed $3 92,815.48. Seconded
by Councilmember Gammon, motion passed unanimously by voice vote.
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11188
18 December 2025
RESOLUTION NO. 5676-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope did request, receive, and open bids for (Bid No. 26-015-
2026-GAS-001) 4" Gas Main Extension Along Hwy. 181 South of Silverwood Drive
to Dominion Drive.
[2]At the appointed time and place, the following bids were opened and tabulated as
follows:
Benton-Georgia, LLC
Equix Energy Services, LLC
GMC Underground
Rast Construction, Inc.
$841,851.00
$462,306.00
$392,815.48
$575,318.00
[3]After evaluating the bid proposals with the required bid specifications, GMC
Underground is now awarded (Bid No. 26-015-2026-GAS-001) Gas Main Extension
Along Hwy. 181 South of Silverwood Drive to Dominion Drive with a bid proposal
not-to-exceed $392,815.48.
ADOPTED ON THIS 18TH DAY OF DECEMBER, 2025
'ii Presiden
Attest:
L �i<s;MM
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 26-013-2025-PGl-005) to
Equix Energy Services, LLC for 2" High Pressure Gas Main Extension CR 32 and
Greeno Road with a bid proposal not-to-exceed $347,377.00. Authorize the Treasurer
to transfer from the 181 and Dominion Farms Back Feed project in the amount of
$97,377.00. Seconded by Councilmember Gammon, motion passed unanimously by
voice vote.
11189
18 December 2025
RESOLUTION NO. 5677-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[ 1]That the City of Fairhope did request, receive, and open bids for (Bid No. 26-013-2025-
PGI-005) -2" High Pressure Gas Main Extension County Road 32 and Greeno Road.
[2]At the appointed time and place, the following bids were opened and tabulated as follows:
Equix Energy Services, LLC
GMC Underground
Harris Contracting Services
Rast Construction, Inc.
$347,377.00
$809,292.00
$924,000.00
$396,316.00
[3]After evaluating the bid proposals with the required bid specifications, Equix Energy
Services, LLC is now awarded (Bid No. 26-013-2025-PGI-005) -2" High Pressure Gas Main
Extension County Road 32 and Greeno Road with a bid proposal not-to-exceed $347,377.00;
and authorize the Treasurer to transfer from the 181 and Dominion Farms Bank Feed project
in the amount of $97,377.00.
ADOPTED ON THIS 18TH DAY OF DECEMBER, 2025
Attest:
� City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby approves the
Reimbursable Agreement for Relocation of Utility Facilities on Private and Public
Right-of-Way between the Baldwin County Commission and the City of Fairhope on
proposed project of certain highway improvements designated as Project No. STPSU-
0219(252) consisting of widening, resurfacing, and intersection improvements on
CR-64 from SR-181 to Montelucia Way. Authorize Mayor Sherry Sullivan to sign the
agreement. Seconded by Councilmember Gammon, motion passed unanimously by
voice vote.
11190
18 December 2025
RESOLUTION NO. 5678-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1]That the City Council hereby approves the Reimbursa ble Agreement for
Relocation of Utility Facilities on Private and Public Right-of-Way between the
Baldwin County Commission and the City of Fairhope on proposed project of certain
highway improvements designated as Project No. STPSU-0219(252) consisting of
widening, resurfacing, and intersection improvements on CR-64 from SR-181 to
Montelucia Way.
[2]Authorize Mayor Sherry Sullivan to sign the agreement.
ADOPTED ON THIS 18TH DAY OF DECEMBER, 2025
Attest:
Li��
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of Standard Scorpion II TL-3 Towable Attenuator that is on Sourcewell
Cooperative (Contract #042225-TFX) with Croc Enterprises, LLC d/b/a Croc Crash
Solutions and therefore does not have to be let out for bid. The total amount not-to
exceed $39,775.00. Authorize the Treasurer to transfer $14,775.00 from 001360-
51410 Street Materials & Landscaping to 001360-50470 Purchases Vehicles &
Equipment. Seconded by Councilmember Gammon, motion passed unanimously by
voice vote.
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18 December 2025
RESOLUTION NO. 5679-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY
OF FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope approves the procurement of Standard Scorpion II
TL-3 Towable Attenuator that is on Sourcewell Cooperative (Contract #042225-
TFX) with Croc Enterprises, LLC d/b/a Croc Crash Solutions and therefore does
not have to be let out for bid. The total amount not-to-exceed $39,775.00.
[2]Authorize the Treasurer to transfer $14,775.00 from 001360-51410 Street
Materials & Landscaping to 001360-50470 Purchases Vehicles & Equipment.
ADOPTED ON THIS 18TH DAY OF DECEMBER, 2025
Attest:
Lis��
City Clerk
nes Reid ConY,
Council President
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a contract for Extension No. 1 of (Bid No. 25-008) Pest Control Annual
Contract with Wayne's Pest Control Services, LLC per the terms and conditions of the
original contract. The annual contract cost is $13,568.68. Seconded by
Councilmember Booth, motion passed unanimously by voice vote.
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11192
18 December 2025
RESOLUTION NO. 5680-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sulli\·an is hereby authorized to execute a cont ract for Extension No. 1 of (Bid No. 25-008) Pest Control Annual Contract with Wayne's Pest Control Ser\'iccs, LLC per the tenns and conditions of the original contract. The annual contract cost is S 13,568.68. ADOPTED ON THIS 18TH DAY OF DECEMBER 2025 Jame eid Conyers, Jr. Council President Attest: � ��M 1ty Clerk Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby approves the
negotiated price for (Bid No. 26-003-2023-PWI-019) for Fairhope Pool
Rehabilitation, and awards the bid to Bienville Construction Services for a not-to
exceed project cost of $1,200,000.00. Seconded by Councilmember Booth, motion
passed unanimously by voice vote.
RESOLUTION NO. 5681-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council hereby appro\cs the negotiated price for (Bid No. 26-003-2023-PWI-0 19) for Fairhope Pool Rehabilitation, and awards the bid to l3iem ille Construction Scr\'ices for a not-to-exceed project cost of $1,200,000.00. Attest: L�s� City Clerk ADOPTED ON THIS 18TH DAY OF DECEMBER 2025
11193
18 December 2025
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
the Evaluation Team for Professional Services for (RFQ PS26-001) for the Joint Use
Attachment Survey and GIS Entry to NEAL Technology Associates, Inc.; and hereby
authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved
by Council. The motion was seconded by Councilmember Booth. Mayor Sullivan
said this contract will be extensive for our Electric System. She said they are mapping
it, listing every pole, and listing what is on each pole. Councilmember Burrell said
Greg Fender has spoken with Electric Superintendent Ben Patterson; and Mr.
Patterson has vetted this company. Councilmember Burrell said he trusts Mr. Fender;
and if he says it is good, it is good. After further discussion, motion passed
unanimously by voice vote.
RESOLUTION NO. 5682-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l]That the City Council approves the selection by the Evaluation Team for
Professional Services for (RFQ PS26-001) for the Joint Use Attachment Survey and
GIS Entry to NEAL Technology Associates, Inc.; and hereby authorizes Mayor
Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council.
DULY ADOPTED THIS 18TH DAY OF DECEMBER, 2025
Attest:
&.:� City Clerk
Councilmember Gammon introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the
purchase of an E-One Cyclone Pumper Truck that is on the Sourcewell Cooperative
(Per Contract No. 113021-RVG-1) with Sunbelt Fire, Inc. and therefore does not have
to be let out for bid. The total amount not-to-exceed $893,300.00. Seconded by
Councilmember Burrell, motion passed unanimously by voice vote.
11194
18 December 2025
RESOLUTION NO. 5683-25
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope approves the purchase of an E-One Cyclone Pumper
Truck that is on the Sourcewell Cooperative (Per Contract No. 113021-RVG-l) with
Sunbelt Fire, Inc. and therefore does not have to be let out for bid. The total amount
not-to-exceed $893,300.00.
Attest:
ADOPTED ON THJS 18TH DAY OF DECEMBER, 2025
James
Coun
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of the renewal of 35 user subscriptions of Citizenserve Software for the
IT Department from Online Solutions, LLC; and authorizes procurement allowed by
the Code of Alabama 1975, Section 41-16-5 l(a)(ll). The total annual cost is
$52,500.00. Seconded by Councilmember Booth, motion passed unanimously by
voice vote.
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11195
18 December 2025
RESOLUTION NO. 5684-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of the renewal of 35 user
subscriptions of Citizenserve Software for the IT Department from Online Solutions, LLC; and
authorizes procurement allowed by the Code of Alabama 1975, Section 41-16-51 (a)( I 1 ). The total
annual cost is $52,500.00.
ADOPTED ON THIS 18TH DAY OF DECEMBER 2025
Attest:
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Services for (RFQ PS26-014) for the
Promotion Assessment Center for the Police Department to Mark Foster Company;
and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be
approved by Council. Seconded by Councilmember Booth, motion passed
unanimously by voice vote.
RESOLUTION NO. 5685-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves the selection by Mayor Sherry Sullivan for Professional
Services for (RFQ PS26-014) for the Promotion Assessment Center for the Police Department to Mark
Foster Company; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be
approved by Council.
ADOPTED ON THIS 18TH DAY OF DECEMBER, 2025
Attest:
�J� ity Cler
11196
18 December 2025
Councilmember Gammon introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City Council approves the selection
by Mayor Sherry Sullivan for Professional Consultant Services for (RFQ PS26-015)
for Prevention Education and Assistance for Individuals involved with illicit
substances for the Police Department to People Engaged in Recovery ("PEIR"); and
hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by
Council. Seconded by Councilmember Booth, motion passed unanimously by voice
vote.
RESOLUTION NO. 5686-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l]That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Consultant Services for (RFQ PS26-015) for Prevention Education and
Assistance for Individuals involved with illicit substances for the Police Department
to People Engaged in Recovery ("PEIR"); and hereby authorize Mayor Sullivan to
negotiate the not-to-exceed fee to be approved by Council.
DULY ADOPTED THIS 18TH DAY OF DECEMBER, 2025
Attest:
City Clerk
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope hereby temporarily
suspends Ordinance No. 1425 from noon on December 31, 2025 to noon on January
1, 2026 for purposes of New Year's Celebration Activities. Seconded by
Councilmember Booth, motion passed unanimously by voice vote.
11197
18 December 2025
RESOLUTION NO. 5687-25
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City of Fairhope hereby temporarily suspends
Ordinance No. 1425 from noon on December 31, 2025 to noon on January 1, 2026 for
purposes of New Year's Celebration Activities.
ADOPTED THIS 18TH DAY OF DECEMBER, 2025
Attest:
City Clerk
Councilmember Burrell moved to grant the request to approve the 2026
Regular City Council Meetings. Seconded by Councilmember Booth, motion passed
unanimously by voice vote.
Councilmember Burrell moved to grant the request of Allison Marlow, Girl
Scouts of Southern Alabama, Service Unit 8017 Coordinator, request permission for
City Council approval for Girl Scout Troop 8017 to sell cookies in downtown
Fairhope on City property. The motion was seconded by Councilmember Gammon.
Allison Marlow, Service Unit 8017 Coordinator of Girl Scouts of Southern Alabama,
addressed the City Council and commented this is their 10th year. She is requesting
the site across from the Fairhope Public Library. Councilmember Burrell said it is the
comer near Julwins. Ms. Marlow said they like to sell and connect with their
Community. She stated the money is used for traveling and mentioned several places.
Vivian Marlow addressed the City Council and said she is a Freshman at St. Michaels
Catholic School. Ms. Marlow said she has been a Girl Scout for 10 years; and been
selling cookies since kindergarten. She said selling cookies is very important and
helps fund traveling. After further discussion, motion passed unanimously by voice
vote.
11198
18 December 2025
Councilmember Burrell moved to grant the request of R. Brian Sanders,
President-Elect, Fairhope Sunset Rotary Club, request permission for the use of the
City streets for a fundraising event that will benefit local charities on Saturday,
January 31, 2026 for the Annual 0.5K Run in Fairhope from 2:30 p.m. to 3:30 p.m.
Seconded by Councilmember Gammon, motion passed unanimously by voice vote.
Councilmember Burrell moved to grant the request of Jill Everson and Jose
Rodriquez of Thomas Hospital request approval for the Spring Fever Chase 1 OK and
2 Mile Fun Run on March 21, 2026, from 5:30 a.m. -12:00 p.m. with street closures
at Knoll Park and Bayfront Cliff Drive -Fels Avenue; 15 barricades at start and
banner hung on Bayview Avenue with trash cans and light; 15 barricades at finish
with tent and banner hung on Mobile Street; and sound at start of south side of N.
Bayview Avenue and at finish near Fels Avenue. Seconded by Councilmember
Gammon, motion passed unanimously by voice vote.
The following individuals spoke during Public Participation for Non-Agenda
Items:
1)Police Chief Stephanie Hollinghead addressed the City Council and invited
everyone to Officer Sgt. Craig Sawyer's retirement party in the lobby. She
said Sgt. Sawyer served the City of Fairhope for 27 years.
Councilmember Robinson moved to adjourn the meeting. Seconded by
Councilmember Gammon, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 3 :29 p.m.
City Clerk