HomeMy WebLinkAbout11-20-2025 Special Called City Council Meeting MinutesNOTICE AND CALL OF SPECIAL CALLED CITY COUNCIL MEETING
Notice is hereby given of a special meeting of the City Council of the City
of Fairhope, Alabama, to be held at the Fairhope Municipal Complex on
Thursday, November, 20, 2025, at 3:30 p.m., for the purpose to:
❖The Regular City Council Meeting on Monday, November 24,
2025 at 6:00 p.m. was cancelled due to a conflict with
Thanksgiving holidays. Meeting rescheduled as a Special Called
City Council Meeting on Thursday, November 20, 2025 at 3:30
p.m.
CONSENT TO HOLDING OF MEETING
The undersigned members of the City Council of the City of Fairhope,
Alabama, do hereby acknowledge service of the Notice and Call of Special
Meeting hereinabout set forth and do hereby consent to the holding of such
meeting as such time in such place for the purpose set forth there·
STATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in
Special Called City Council Meeting session at 3:30 p.m.,
Fairhope Municipal Complex, Council Chambers,
161 North Section Street, Fairhope, Alabama 36532,
Thursday, 20 November 2025.
11153
Present were Council President Jimmy Conyers, Councilmembers: Jack
Burrell, Joshua Gammon, Jay Robinson, and Andrea Booth, Mayor Sherry Sullivan,
City Attorney Marcus E. McDowell, and Assistant City Clerk Jenny Opal Wilson.
City Clerk Lisa Hanks was absent.
There being a quorum present, Council President Conyers called the meeting
to order at 3:41 p.m. The invocation was given by Pastor Trey Sullins, 3 Circle
Church, and the Pledge of Allegiance was recited.
Councilmember Robinson moved to amend agenda and walk on two items
#22 and #23. Seconded by Councilmember Jack Burrell, motion passed unanimously
by voice vote.
Councilmember Robinson moved to approve the minutes of the November 10,
2025, Regular Meeting, and minutes of the November l 0, 2025, Work Session.
Seconded by Councilmember Gammon, motion passed unanimously by voice vote.
Mayor Sullivan addressed the City Council and declared November as
National Care at Home Month and recognized Thomas Home Health.
Mayor Sullivan addressed that there is still paving on Section Street and at the
Roundabout. We expect to finish early next week as we get ready for the
Thanksgiving and Christmas holidays and remove the cones and detour signs.
Mayor Sullivan said information will be going out on the 44-46 KV Loop
Project right by Thomas Hospital and all the way out to Dyer Road. In addition, the
water lines that will be coming down Fairhope Avenue as well as Highway 181 and
down Gayfer. We are moving outside of Downtown Fairhope with continuing to work
on infrastructure.
Mayor Sullivan announced the following events:
•Lighting of the Trees this afternoon at 6:00 p.m. on the comer of
Fairhope Avenue and Section Street.
20 November 2025 11154
•Movie in the Street on Fairhope Avenue featuring the "Grinch" on
Saturday, November 22nd at 6:30 p.m. The event is held at the
intersection of Section Street and Fairhope Avenue in downtown
Fairhope. This is a free event open to public. Bring your lawn chairs
and blankets. Popcorn will be served at event.
•Fairhope Open House on Sunday, November 23rd at I :00 p.m. -5:00
p.m. in Downtown Fairhope. Please come out and support local
businesses.
There was no Public Participation for Agenda Items No. 5 -No. 23.
Council President Conyers opened Council Comments.
Councilmember Burrell commented he was looking forward to the Tree
Lighting this evening.
Councilmember Gammon commented he looked forward to the Tree Lighting
this evening on this side of podium. He congratulated the St. Michael Catholic High
School football team for making it to the next round of playoffs on Friday night.
Come out and support the local high school team. He additionally commented that he
would like to discuss with Mayor Sullivan the recent Lagniappe article on coaching
consulting fees and how they are paid. He had a couple of citizens that had asked
questions and would like to have better understanding to answer questions.
Councilmember Robinson would like to congratulate the Fairhope High
School football team on a great season. They played the number one team in state on
Friday night and gave all and finished with a fantastic season.
Councilmember Booth complimented Councilmember Robinson's haircut.
She additionally wished everyone a Happy Thanksgiving, and commented she would
be taking the train to New Orleans for holiday.
Council President Conyers commented he was looking forward to the Tree
Lighting this evening. This is one of my favorite holiday events in Fairhope it's just
like a Hallmark movie. In addition, he congratulated Bayside Academy High School
football team on a fantastic season.
Planning Director Hunter Simmons briefly discussed the site plan for
proposed ordinance to amend Zoning Ordinance No. 1253; and to zone the property
of Achee Properties to R-1, Low Density Single-Family Residential District for Hill
Top North concurrent with annexation. The property is approximately 14 acres and is
located at 6796 Twin Beech Road. PPIN # 3747. Director Simmons informed the
City Council that the developers were here this evening to address questions.
Councilmember Gammon had a question on the Cell Tower Parcel being knocked
down. Director Simmons mentioned any actions reference the subdivision would
20 November 2025 11155
come through the Planning Department. Councilmember Burrell thanked the
developers.
Councilmember Burrell moved for final adoption of Ordinance No. 1848, an
ordinance to amend Zoning Ordinance No. 1253; and to zone the property of Achee
Properties to R-1, Low Density Single-Family Residential District for Hill Top North
concurrent with annexation. The property is approximately 14 acres and is located at
6796 Twin Beech Road. PPIN # 3747. (Introduced at the November 10, 2025 City
Council Meeting.) Seconded by Councilmember Robinson, motion for final adoption
passed by the following voice votes: AYE -Conyers, Burrell, Gammon, Robinson,
and Booth. NAY -None.
Councilmember Burrell moved for final adoption of Ordinance No. 1849, an
ordinance repealing and replacing Ordinance No. 722: Chapter 21: Article VI.
Garbage and Trash Collection and Disposal: Sections 21-76 and 21-77. (Introduced at
the November 10, 2025 City Council Meeting.) Seconded by Councilmember Booth,
motion for final adoption passed by the following voice votes: A YE -Conyers,
Burrell, Gammon, Robinson, and Booth. NAY -None.
Councilmember Burrell moved for final adoption of Ordinance No. 1850, an
ordinance to amend Ordinance No. 1689 the Bylaws of the Environmental Advisory
Board. (Introduced at the November 10, 2025 City Council Meeting.) Seconded by
Councilmember Gammon, motion for final adoption passed by the following voice
votes: A YE -Conyers, Burrell, Gammon, Robinson, and Booth. NAY -None.
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the Mayor is hereby authorized to accept
the FAA funding of $919,099.00 and the 2.5% funding from ALDOT on behalf of the
Fairhope Airport Authority for the replacement of taxiway lighting and guidance
signage project. Seconded by Councilmember Booth, motion passed unanimously by
voice vote. Councilmember Gammon abstained.
RESOLUTION NO. 5645-25
A RESOLUTION FOR ACCEPTANCE OF THE GRANT FUNDS FOR
FY2026 AIRPORT INFRASTRUCTURE GRANT
FOR H. L. "SONNY" CALLAHAN AIRPORT
WHEREAS, the City of Fairhope, Alabama, as the desig nated Sponsor for H. L. "Sonny" Callahan Airport (KCQF) ("the Airport") applied for Federal and State mat ching funds for Airport Improvement Program (AIP), Airport Infrastructure Grant (AIG), and ALDOT grants during fiscal year 2026; and
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20 November 2025 11156
WHEREAS, the overall scope of the AIP, AIG, and ALDOT grants is expected to include
reimbursement (phase I) of the replacement of taxiway lighting and guidance signage project
initially funded in FY25, replacement of the A WOS, construction of an east side access road
extension (Phase I) and construction of an access taxiway on the southwest side all at H.L.
"Sonny" Callahan Airport (KCQF); and
WHEREAS, the Fairhope Airport Authority was awarded Grant Number 03-01-0029-033-
2025 through the Airport Infrastructure Grant for the Replace Taxiway Lighting System and
Guidance Signage Project (Phase!) with a total project costs are expected to be $967,473.00
with 95% of the project costs funded by the Federal Aviation Administration; 2.5% funded by
the Alabama Department of Transportation; and 2.5% funded by the Fairhope Airport
Authority; and
WHEREAS, the City of Fairhope hereby authorizes the Mayor to accept these funds on behalf
of the Fairhope Airport Authority for the replacement of taxiway lighting and guidance signage
project.
THEREFORE, BE IT RESOLVED, by the City Council of the City ofFairhope, Alabama, that
the Mayor is hereby authorized to accept the FAA funding of $919,099.00 and the 2.5%
funding from ALDOT on behalf of the Fairhope Airport Authority for the replacement of
taxiway lighting and guidance signage project.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the
City of Fairhope on this 20th day of November, 2025.
ATTEST:
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection of
Hope Hicks with Ball, Ball, Matthews & Novak for Professional Legal Services;
Human Resources/Labor and Employment Advice and Counseling to the City of
Fairhope; and hereby authorizes Mayor Sherry Sullivan to execute the associated
Engagement Letter. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
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20 November 2025 11157
RESOLUTION NO. 5646-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council approves the selection of Hope
Hicks with Ball, Ball, Matthews & Novak for Professional Legal Services: Human
Resources/Labor and Employment Advice and Counseling to the City of Fairhope;
and hereby authorizes Mayor Sherry Sullivan to execute the associated Engagement
Letter.
DULY ADOPTED THIS 20TH DAY OF NOVEMBER, 2025
es Reid Conyer , Jr.
C uncil President
Attest:
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection of
Matt McDonald with Jones Walker LLP for Professional Legal Services in the event
a conflict prevents Hand Arendall Harrison Sale, LLC from representing the City of
Fairhope; and hereby authorizes Mayor Sherry Sullivan to execute the associated
Engagement Letter. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
RESOLUTION NO. 5647-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council approves the selection of Matt
McDonald with Jones Walker LLP for Professional Legal Services in the event a
conflict prevents Hand Arendall Harrison Sale, LLC from representing the City of
Fairhope; and hereby authorizes Mayor Sherry Sullivan to execute the associated
Engagement Letter.
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20 November 2025 11158
DULY ADOPTED THIS 20TH DAY OF NOVEMBER, 2025
Attest:
�
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that Mayor Sherry Sullivan is hereby
authorized to execute a Contract with Grant Management, Inc. for Professional
Consulting Services for (RFQ PS26-008) Grants and Grant Management with a not
to-exceed amount of $24,000.00. Seconded by Councilmember Booth, motion passed
unanimously by voice vote.
RESOLUTION NO. 5648-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l]That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Grant
Management, Inc. for Professional Consulting Services for (RFQ PS26-008) Grants
and Grant Management with a not-to-exceed amount of $24,000.00.
DULY ADOPTED THIS 20TH DAY OF NOVEMBER, 2025
Attest:
20 November 2025 11159
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that Mayor Sherry Sullivan is hereby
authorized to execute Contract Amendment No. I for (RFQ PS25-004) Professional
Engineering Services for the Installation of a New Lift Station on Scenic Hwy 98 and
Lift Station Upgrade at the Grand Hotel with a cost of $37,500.00; and to award
Contract Amendment No. 1 to Three Notch Group, Inc. (Former Name COG, In c.).
The new contract total will be $367,500.00. Seconded by Councilmember Booth,
motion passed unanimously by voice vote. Councilmember Gammon abstained.
RESOLUTION NO. 5649-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I]That Mayor Sherry Sullivan is hereby authorized to execute Contract Amendment
No. I for (RFQ PS25-004) Professional Engineering Services for the Installation of a
New Lift Station on Scenic Hwy 98 and Lift Station Upgrade at the Grand Hotel with
a cost of $37,500.00; and to award Contract Amendment No. l to Three Notch
Group, Inc. (Former Name COG, Inc.). The new contract total will be $367,500.00.
ADOPTED ON THIS 20TH DAY OF NOVEMBER 2025
Attest:
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the award of
the Request for Quotes for Labor and Materials for the Structure over the Wastewater
Treatment Plant Belt Press to Roof Doctors for a not-to-exceed project cost of
$54,936.00. This Public Works project will be less than $ I 00,000.00, and therefore
does not need to be formally bid out. Seconded by Councilmember Robinson, motion
passed unanimously by voice vote.
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20 November 2025 11160
RESOLUTION NO. 5650-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope approves the award of the Request for Quotes for Labor
and Materials for the Structure over the Wastewater Treatment Plant Belt Press to
Roof Doctors for a not-to-exceed project cost of $54,936.00. This Public Works
project will be less than $100,000.00, and therefore does not need to be formally bid
out.
DULY ADOPTED ON THIS 20TH DAY OF NOVEMBER 2025
ii Presiden
Attest:
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope has voted to approve
the monthly service for grease abatement from Enviro-Tech of America, Inc. as a sole
source distributor; and authorizes procurement based on the option allowed by the
Code of Alabama 1975, Section 41-16-51 (13). The annual cost will not-to-exceed
$75,000.00. Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
RESOLUTION NO. 5651-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope has voted to approve the monthly service for grease
abatement from Enviro-Tech of America, Inc. as a sole source distributor; and
authorizes procurement based on the option allowed by the Code of Alabama 1975,
Section 41-16-51 ( 13). The annual cost will not-to-exceed $75,000.00.
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20 November 2025 11161
DULY ADOPTED ON THIS 20TH DAY OF NOVEMBER 2025
�
ouncilmember Robinson introduced in writing, and moved to amend the
total cost not-to-exceed $165,500.00 to $112,118.58 for the adoption of the following
resolution, a resolution that the City of Fairhope approves the FY2026 Annual Flower
Procurement. The total cost not-to-exceed $112,118.58. There are multiple vendors
and the times of procurement vary. This procurement is allowed pursuant to
Resolution No. 1650-10 adopted in May 2010 that declares flowers as Unique "Like
Items" and the extension of this categorization to include any cultivated varieties,
differentiated by scientific name. Seconded by Councilmember Booth, motion passed
unanimously by voice vote.
RESOLUTION NO. 5652-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope approves the FY2026 Annual Flower Procurement.
The total cost not-to-exceed $1 12,1 18.58. There are multiple vendors and the times
of procurement vary. This procurement is allowed pursuant to Resolution No.
1650-10 adopted in May 20 l O that declares flowers as Unique "Like Items" and
the extension of this categorization to include any cultivated varieties,
differentiated by scientific name.
ADOPTED ON THIS 20TH DAY OF NOVEMBER, 2025
20 November 2025 11162
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement for FY2026 Potting Soil Sungro MM830-F3B RSi from Sungro
Horticulture Inc. as sole source and manufacture r. The annual cost is estimated at
$56,856.00 plus fuel surcharge. Seconded by Councilmember Booth, motion passed
unanimously by voice vote.
RESOLUTION NO. 5653-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope approves the procurement for FY2026 Potting Soil
Sungro MM830-F3B RSi from Sungro Horticulture Inc. as sole source and
manufacturer. The annual cost is estimated at $56,856.00 plus fuel surcharge.
ADOPTED ON THIS 20TH DAY OF NOVEMBER, 2025
Attest:
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 26-006) to Image Solutions
USA for Flame Resistant (FR) Uniform Pants and Outerwear Annual Contract for an
annual contract amount not-to-exceed $60,000.00. Seconded by Councilmember
Booth, motion passed unanimously by voice vote.
RESOLUTION NO. 5654-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I]That the City of Fairhope did request, receive, and open bids for (Bid No. 26-006)
Flame Resistant (FR) Uniform Pants and Outerwear Annual Contract for an annual
contract for the City of Fairhope Electric Department.
20 November 2025 11163
[2]At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
(Bid No. 26-006)
Flame Resistant (FR) Uniform Pants and Outerwear Annual Contract
[3]After evaluating the bid proposals with the required bid specifications, Image
Solutions USA is now awarded (Bid No. 26-006) Flame Resistant (FR) Uniform
Pants and Outerwear Annual Contract for the City of Fairhope Electric Department
with an annual contract amount not-to-exceed $60,000.00.
ADOPTED ON THIS 20TH DAY OF NOVEMBER 2025
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20 November 2025 11164
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope has voted to approve
the upgrade of the existing Downtown Announcement System and upgrade the Audio
System Wi-Fi from G&H Systems as sole source distributor; and authorizes
procurement based on the option allowed by the Code of Alabama 1975, Section 41-
16-51 (13). The cost for the announcement system upgrade will not-to-exceed
$68,150.00 and the cost for the Wi-Fi upgrade will not to exceed $23,565.00.
Seconded by Councilmember Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5655-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ l]That the City of Fairhope has voted to approve the upgrade of the existing
Downtown Announcement System and upgrade the Audio System Wi-Fi from
G&H Systems as sole source distributor; and authorizes procurement based on the
option allowed by the Code of Alabama 1975, Section 41-16-51 (13). The cost for
the announcement system upgrade will not-to-exceed $68,150.00 and the cost for
the Wi-Fi upgrade will not to exceed $23,565.00.
ADOPTED ON THIS 20TH DAY OF NOVEMBER, 2025
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope has voted to approve
TruNarc TM Delta Model and TruNarc TM Solution Kit (Type H2) as sole source with
Thermo Scientific Portable Analytical Instruments, Inc.; and authorizes procurement
based on the option allowed by the Code of Alabama 1975, Section 41-16-51 (13).
The total cost will not-to-exceed $38,950.00. The City of Fairhope also authorizes
the use of funds from the McKesson Alabama Settlement Agreement. This purchase
constitutes a public purpose, and the City can further safeguard the safety of its staff
and residents with this Portable Drug Analyzer. Seconded by Councilmember
Booth, motion passed unanimously by voice vote.
20 November 2025 11165
RESOLUTION NO. 5656-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l]That the City of Fairhope has voted to approve TruNarc™ Delta Model and
TruNarc™ Solution Kit (Type H2) as sole source with Thermo Scientific Portable
Analytical Instruments, Inc.; and authorizes procurement based on the option
allowed by the Code of Alabama 1975, Section 41-16-51 ( 13). The total cost will
not-to-exceed $38,950.00. The City of Fairhope also authorizes the use of funds
from the McKesson Alabama Settlement Agreement. This purchase constitutes a
public purpose, and the City can further safeguard the safety of its staff and
residents with this Portable Drug Analyzer.
Attest:
ADOPTED ON THIS 20TH DAY OF NOVEMBER, 2025
Jame
Coun esident
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that Mayor Sherry Sullivan is hereby
authorized to execute a Contract with Pyro Productions Inc. for a Professional
Consultant for (RFQ PS26-009) Design and Production of Fireworks Display for
New Year's Eve 2025 with a not-to-exceed amount of $12,000.00; pursuant to Code
of Alabama, "Pyrotechnic Shooter Law", seconded by Councilmember
Burrell, motion passed unanimously by voice vote.
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20 November 2025 11166
RESOLUTION NO. 5657-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l]That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Pyro
Productions Inc. for a Professional Consultant for (RFQ PS26-009) Design and
Production of Fireworks Display for New Year's Eve 2026 with a not-to-exceed
amount of $12,000.00; pursuant to Code of Alabama, "Pyrotechnic Shooter Law".
DULY ADOPTED THIS 20TH DAY OF NOVEMBER, 2025
Attest:
�
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that Mayor Sherry Sullivan is hereby
authorized to execute a contract between the City of Fairhope and Music Garden to
provide musical entertainment at the Fairhope New Year's Eve 2025 Celebration for a
not-to-exceed amount of $9,500.00; and authorize the City Treasurer to pay $9,500.00
payable to Music Garden with execution of contract prior to the performance.
Exempt from formal bidding per Code of Alabama 1975, Section 41-16-51 (a)3.
Seconded by Councilmember Burrell, motion passed unanimously by voice vote.
RESOLUTION NO. 5658-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAM, as follows:
[1]That Mayor Sherry Sullivan is hereby authorized to execute a contract between
the City of Fairhope and Music Garden to provide musical entertainment at the
Fairhope New Year's Eve 2025 Celebration for a not-to-exceed amount of $9,500.00;
and authorize the City Treasurer to pay $9,500.00 payable to Music Garden with
execution of contract prior to the performance. Exempt from formal bidding per Code
of Alabama 1975, Section 41-16-51 (a)(3).
20 November 2025 11167
ADOPTED ON THIS 20TH DAY OF NOVEMBER, 2025
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that Resolution No. 5607-25 is hereby
amended to increase the cost of the Annual Renewal of the Microsoft 365 Licenses
that is on Omnia Partners (Contract #2018011-02) with SHI International Org. by
$7,824.03. The new total cost will be $100,970.39. Seconded by Councilmember
Booth, motion passed unanimously by voice vote.
RESOLUTION NO. 5659-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That Resolution No. 5607-25 is hereby amended to increase the cost of the
Annual Renewal of the Microsoft 365 Licenses that is on Omnia Partners (Contract
#2018011-02) with SHI International Org. by $7,824.03. The new total cost will be
$100,970.39.
ADOPTED ON THIS 20TH DAY OF NOVEMBER, 2025
Attest:
20 November 2025 11168
Councilmember Burrell introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 26-017-2025-WAT-022) to
Donald Smith, Inc. for Well #8 Cleaning and Pump Replacement with a bid proposal
not-to-exceed $149,275.00. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
RESOLUTION NO. 5660-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I ]That the City of Fairhope did request, receive, and open bids for (Bid No. 26-017-
2025-WAT-022) for Well #8 Cleaning and Pump Replacement for the City of
Fairhope Water/Wastewater Department.
[2]At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
(Bid No.26-017-2025-WAT-022)
Well #8 Cleaning and Pump Replacment
[3]After evaluating the bid proposals with the required bid specifications, Donald
Smith Company, Inc. is now awarded (Bid No. 26-017-2025-WAT-022) for Well #8
Cleaning and Pump Replacement for the City of Fairhope Water/Wastewater
Department with a bid proposal amount not-to-exceed $149,275.00.
ADOPTED ON THIS 20TH DAY OF NOVEMBER 2025
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I
20 November 2025
City of Fairhope Bid Tabulation
Bid No. 26--017-2025-WAT .022 Well #8 Cleaning and Pump Replacement
Opened November 20th, 2025 at 10:00 A.M.
Vendor Donald Smith Company, Inc.
'--Item
No.
1
2
3
4
5
6
Bid Bond (YIN}
Bid Documents Signed/Notarized (YIN)
Addendum Acknowledged I (YIN)
Description Unit
Removing Suction Tube Days
Mechanical Cleaning of Wt:U Screen Lump Sum
Pump Testing Lump Sum
Repair or Replacement of WeU Pump Each
Supplying Temporary Pump Lump Sum
Work Of a Similar Nature Utili.z:ing Bid Items lump Sum to be Determined by the Engineer
Recommendation:
To the best of my knowledge this is an accurate Bid TabulBIIOn
rze.J._ :f �
Signature
Erin Wolfe, Purchasing Manager
y
y
y
Estlm.ited Unit Cost Quantity Total Cost Per Jlem
5 $3,700.00 S18,500.00
1 S17,100.00 $17,100.00
1 $13,700.00 $13,700.00
1 $64,825.00 $84,825.00
1 $15,150.00 $15,150.00
1 $20,000.00 $20,000.00
Total Bid S149 275 00
11169
Layne Christen�n Company
y
y
y
Eattmated Total Co&t Per Unit Coat Qi.untity Item
5 $6,500.00 $32,500.00
1 $40,000.00 $40,000.00
1 511,500.00 $11,500.00
1 $85,000.00 $85,000.00
1 $22,500.00 $22,500.00
1 S20,000.00 $20,000.00
Total Bid $211,500.00
There was no Public Participation for (Non-Agenda Items).
Councilmember Robinson moved to adjourn the meeting. Seconded by
Councilmember Gammon, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 4:14 p.m.
MC
erk