HomeMy WebLinkAbout10-27-2025 City Council Meeting MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
16 1 North Section Street, Fairhope, Alabama 36532, on
Monday, 27 October 2025.
11099
Present were Council President Jack Burrell, Councilmembers: Corey Martin,
Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City
Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Burrell called the meeting to
order at 5: 12 p.m.
Council President Burrell stated that Agenda Item No. 8 was being pulled and
Agenda Item No. 19 should read "age 65 and over."
The invocation was given by Assistant Pastor Pat Davey of Eastern Shore
Presbyterian Church, and the Pledge of Allegiance was recited. Councilmember
Boone moved to approve minutes of the October 13, 2025, regular meeting; and
minutes of the October 13, 2025, work session. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
Mayor Sullivan addressed the City Council regarding Councilmembers Boone
and Martin. She thanked both of them for their service. She briefly went over the
projects that were completed in each Councilmember's years of service on the City
Council. Councilmember Boone served on the City Council for 13 years; and
Councilmember Martin service on the City Council for 5 years. She said we learn a
lot about each other and became a family. Mayor Sullivan said a reception will be
held after the City Council meeting in the lobby, bricks will be placed outside City
Hall to commemorate their years of service, and their pictures in the lobby were given
to them.
Councilmember Martin thanked everyone for allowing him to serve the City
of Fairhope. He thanked the City employees, the Mayor, and Councilmembers for all
that they do for this City. Councilmember Martin said we have done good things; and
told them he knows they will continue doing good things. He told the
Councilmembers he loved them; and said thank you.
Councilmember Conyers thanked Councilmembers Boone and Martin for
their service. He told them that the City Council and Mayor had become like a family;
and they have become close. Councilmember Conyers commented they made him a
better person and valued their friendship.
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27 October 2025
Councilmember Robinson commented that the gifts they give to the
Community far outreach what they have done on the City Council. He said they both
volunteer and are active in the Community. He thanked them too for their service on
the City Council. He said we have made the City a better place than when we first
came here. Councilmember Robinson said it has been an honor to serve with both of
them. He said, "this is see you later not goodbye."
Councilmember Boone said it has been an honor and privilege to serve on the
City Council with all of you. He thanked the Mayor and City Council for the 13 years
of hard work and friendship. Councilmember Boone thanked the City employees and
the continuous workforce and leadership. He thanked his wife Karen for her love,
advice, and support.
Council President Burrell thanked the Mayor for sharing some of the projects
that were completed during Councilmembers Martin's term and Boone's terms. He
reiterated that the City is better now than when you both started. Council President
Burrell also stated they had been active in the Community long before they served on
the City Council. He mentioned going on trips with them and having good times.
And, he thanked them both for their service.
A Public Hearing was held as advertised on a proposed ordinance to amend
Ordinance No. 1253. Councilmember Martin introduced in writing an ordinance to
amend the City of Fairhope's Zoning Ordinance (several proposed amendments from
Planning and Zoning Department. The Planning Commission gave a favorable
recommendation of this ordinance. Council President Burrell read the proposed
ordinance.
Planning Director Hunter Simmons briefly explained the proposed ordinance; and
answered any questions if necessary. Council President Burrell questioned residential
in mixed-use. Building Heights were explained and questioned. Topography and
height were discussed. Council President Burrell said to measure from the lowest to
highest of the structure with a limit. Attorney Chris Williams said that if you make
any substantial change, it will have to be readvertised.
Council President Burrell opened the Public Hearing at 5:51 p.m.
1)Mac Walcott with Walcott Adams Vemeuille Architects addressed the City Council
regarding the e-mail that was sent earlier today opposing some of the amendments.
He commented on the following items: building heights, residential in the Central
Business District, limit on mixed-use design, and maximum of impervious surface.
He said landowners are getting less use of their property.
The Public Hearing closed at 5:56 p.m. Due to lack of a motion for immediate
consideration, this ordinance will layover until the November 10, 2025 City Council
meeting.
11101
27 October 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope hereby accepts the use
of the public forever the roadway Dovecote Lane "as built" from back of curb to back
of curb and the drainage in the easement as shown/lies in exhibits attached.
Furthermore, this acceptance for public maintenance includes only the roadway
shoulders, drainage, landscape, yards, drives, etc. from back of curb outward shall
remain private and not be under the maintenance obligation of the City of Fairhope.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5610-25
WHEREAS, the Taylor Oaks Property Owners Association desire to dedicate to the use of
the public forever the roadway Dovecote Lane "as built" from back of curb to back of curb
and the drainage in the easement as shown/lies in exhibits attached, and;
WHEREAS, the Taylor Oaks Property Owners Association do hereby waive on behalf of
themselves and their successors in interest all claims for damages against the City of Fairhope
and any other governmental authority which may be occasioned to the adjacent land by the
established
construction, drainage and maintenance of said dedicated road and/or rights-of-way easement
or other areas and other ways, and do hereby grant and reserve any easement shown hereon
for the uses indicated, and;
WHEREAS, the Public Works Director and the City Engineer have indicated that the
improvements meet City requirements, and;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAIRHOPE, ALABAMA, That the City of Fairhope hereby accepts the use of the public
forever the roadway Dovecote Lane "as built" from back of curb to back of curb and the
drainage in the easement as shown/lies in exhibits attached. Furthermore, this acceptance for
public maintenance includes only the roadway (Dovecote Lane back of curb to back of curb)
-shoulders, drainage, landscape, yards, drives, etc. from back of curb outward shall remain
private and not be under the maintenance obligation of the City of Fairhope.
Adopted and Approved this 27th day of October, 2025
Attest:
.!!ltL City Clerk
11102
27 October 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council to reject all bids (Bid No.
25-057) to Procure Services for Disaster Relief Services -Tent City 2025; and
authorize the re-bid of the annual contract under Code of Alabama 1975, Section 41-
16-57(d). Seconded by Councilmember Conyers, motion passed unanimously by
voice vote.
RESOLUTION NO. 5611-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City Council to reject all bids (Bid No. 25-057) to Procure Services
for Disaster Relief Services -Tent City 2025; and authorize the re-bid of the
annual contract under Code of Alabama 1975, Section 41-16-57(d).
ADOPTED ON THIS 27TH DAY OF OCTOBER, 2025
Attest:
�A(ti/ City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope has voted to
approve annual clarifier maintenance and materials for the Wastewater Treatment
Plant from Parkson Corporation as sole source distributor; and authorizes
procurement based on the option allowed by the Code of Alabama 1975, Section 41-
16-51(13). The cost will not-to-exceed $25,990.00. Seconded by Councilmember
Martin, motion passed unanimously by voice vote.
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11103
27 October 2025
RESOLUTION NO. 5612-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope has voted to approve annual clarifier maintenance and
materials for the Wastewater Treatment Plant from Parkson Corporation as sole source distributor;
and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section
41-16-51(13). The cost will not-to-exceed $25,990.00.
ADOPTED ON THIS 27TH DA Y OF OCTOBER 2025
Attest:
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the award of
the Request for Quotes for concrete work at the Wastewater Treatment Plant for the
Belt Press to Prime Professional Concrete Pumping & Finishing for a not-to-exceed
project cost of $23,300.00. This Public Works project will be less than $100,000.00,
and therefore does not need to be formally bid out. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5613-25
BE IT RESOLVE D BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for
concrete work at the Wastewater Treatment Plant for the Belt Press to Prime Professional
Concrete Pumping & Finishing for a not-to-exceed project cost of $23,300.00. This Public
Works project will be less than $100,000.00, and therefore does not need to be formally bid
out.
DULY ADOPTED ON THIS 27TH DAY OF OCTOBER 2025
Attest:
City Clerk
11104
27 October 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS26-006) for
concrete testing at the Wastewater Treatment Plant to GeoCon Engineering &
Materials Testing, Inc.; and hereby authorize Mayor Sullivan to negotiate the not-to
exceed fee to be approved by Council. Seconded by Councilmember Robinson,
motion passed unanimously by voice vote.
RESOLUTION NO. 5614-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[I]That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Engineering Services for (RFQ PS26-006) for concrete testing at the
Wastewater Treatment Plant to GeoCon Engineering & Materials Testing, Inc.; and
hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by
Council.
DULY ADOPTED THIS 27TH DAY OF OCTOBER 2025
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Attest:
kll� saA.anks, MMC
City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope has voted to approve
replacement of the body and tank for a fire truck from Sunbelt Fire, Inc. as sole
source distributor; and authorizes procurement based on the option allowed by the
Code of Alabama 1975, Section 41-16-51(13). The cost is estimated at $304,679.40.
Seconded by Councilmember Robinson, motion passed unanimously by voice vote.
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27 October 2025
RESOLUTION NO. 5615-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope has voted to approve replacement of the body and tank for a
fire truck from Sunbelt Fire, Inc. as sole source distributor; and authorizes procurement
based on the option allowed by the Code of Alabama 1975, Section 41-16-51(13). The
cost is estimated at $304,679.40.
ADOPTED ON THIS 27TH DAY OF OCTOBER 2025
Attest:
�;t� U�s;MMC
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that certain items are declared surplus, and the
Mayor and City Treasurer are hereby authorized and directed to dispose of Polygraph
Equipment owned by the City of Fairhope, Alabama, by selling it to a Licensed
Polygraph Examiner in the Private Sector or to another City Municipality through
direct sale. Seconded by Councilmember Conyers, motion passed unanimously by
voice vote.
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11106
27 October 2025
RESOLUTION NO. 5616-25
WHEREAS, the City of Fairhope, Alabama, has certain items of personal property
which are no longer needed for public or municipal purposes; and
WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the
municipal governing body to dispose of unneeded personal property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
FAIRHOPE, ALABAMA, AS FOLLOWS:
SECTION 1. That the following personal property owned by the City of Fairhope,
Alabama, is not needed for public or municipal purposes, and hereby declared
surplus:
(1)Lafayette Instrument LX4000 Computerized Polygraph Instrument,
Serial# 362701
(2)Blood pressure cuff
(1)Lafayette seat sensor
(2)Pneumograph tubes
(1)GSR cables
(1)Pentax Pocket Laser Jet Printer
SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed
to dispose of the personal property owned by the City of Fairhope, Alabama,
described in Section 1, above, by the following method:
a.Sold to a Licensed Polygraph Examiner in the Private Sector or to another
City Municipality through direct sell.
ADOPTED AND APPROVED THIS 27TH DAY OF OCTOBER, 2025
�urrCouncil President
ATTEST:
��City Clerk
11107
27 October 2025
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the Mayor and City Treasurer are hereby
authorized and directed to dispose of Firearms (60 Glock Model 17 Gen 5) owned by
the City of Fairhope, Alabama, by the following method: Trade-in for Credit toward
Purchase of new Replacement Firearms through an Authorized Law Enforcement
Dealer. Seconded by Councilmember Robinson, motion passed unanimously by voice
vote. Councilmember Martin asked if this was an authorized firearms dealer. Chief
Hollinghead replied yes, it is.
RESOLUTION NO. 5617-25
WHEREAS, the City of Fairhope, Alabama, has certain items of personal property
which are no longer needed for public or municipal purposes; and
WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the
municipal governing body to dispose of unneeded personal property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
FAIRHOPE, ALABAMA, AS FOLLOWS:
SECTION 1. That the following personal property owned by the City of Fairhope,
Alabama, is not needed for public or municipal purposes, and hereby declared
surplus:
Firearms -60 Glock Model 1 7 Gen 5
SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed
to dispose of the personal property owned by the City of Fairhope, Alabama,
described in Section 1, above, by the following method:
a.Trade-in for Credit toward Purchase of new Replacement Firearms through an
Authorized Law Enforcement Dealer.
ADOPTED AND APPROVED THIS 27TH DAY OF OCTOBER, 2025
�Burrel
ATTEST:
11108
27 October 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the following list
for the Fairhope Police Reserve: Justin Rogers, Drew Craze, and Allen Bishop.
Seconded by Councilmember Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5618-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council approves the following list for the
Fairhope Police Reserve: Justin Rogers, Drew Craze, and Allen Bishop.
Adopted on this 27th day of October, 2025
� Burr� o� President
Attest:
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution That the City of Fairhope approves to purchase
a three (3) year subscription for NEOGOV Learning Management System from
GovernmentJobs.com, Inc. d/b/a NEOGOV for a three (3) year cost not-to-exceed
$55,475.64. The motion was seconded by Councilmember Robinson. City Attorney
Marcus McDowell stated there is a clause that allows termination of contract; and
liability was discussed. After further discussion, motion passed unanimously by voice
vote.
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27 October 2025
RESOLUTION NO. 5619-25
BE IT RESOLVED BY TIIE GOVERNING BODY OF TIIE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves to purchase three (3) year subscription for
NEOGOV Learning Management System from GovernmentJobs.com, Inc. d/b/a NEOGOV for a
three (3) year cost not-to-exceed $55,475.64.
ADOPTED ON THIS 27TH DA Y OF OCT OBER 2025
Attest:
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes Mayor
Sherry Sullivan to execute an extension of the contract with Long's Human Resource
Services to supply temporary employees to supplement the existing workforce as
shown in resolution.
RESOLUTI ON NO. 5620-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council hereby authorizes Mayor Sherry Sullivan to execute an
extension of the contract with Long's Human Resource Services to supply temporary
employees to supplement the existing workforce for the following departments: Adult
Recreation/Special Events: $5,000.00, Streets Department: $18,537.47, and Landscape
Department: $99,694.80; Total of $123,232.27. These services are exempt pursuant to Code
of Alabama 1975, Section 41-16-51.
ADOPTED ON THIS 27TH DAY OF OCTOBER 2025
Attest:
Li�&�
City Clerk
11110
27 October 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of the 2025 Lighting of the Trees stage, miscellaneous equipment, and
labor to Sound Associates, Inc. with a total not-to-exceed cost of $13,000.00 for the
City of Fairhope's Lighting of the Trees Celebration on November 20, 2025.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5621-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope approves the procurement of the 2025 Lighting of the Trees
stage, miscellaneous equipment, and labor to Sound Associates, Inc. with a total not-to
exceed cost of $13,000.00 for the City ofFairhope's Lighting of the Trees Celebration on
November 20, 2025.
ADOPTED ON THIS 27TH DAY OF OCTOBER 2025
Attest:
�� City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution That the City Council hereby approves that
Fairhope residents age 65 and over be allowed to use the indoor track at the Fairhope
Recreation Center with no fee; all currently paid memberships will remain in place
until the renewal date for same with no refunds; and that proof of residency and age
must be provided in the form of an Alabama State issued Identification Card (driver's
license for example) and a Fairhope Public Utility Bill showing garbage charge or a
vehicle registration showing City Ad Valorem Taxes. Anyone participating must sign
in at the front desk prior to using the track for each visit. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
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27 October 2025
RESOLUTION NO. 5622-25
BE IT RESOLVED BY THE GOVERN ING BODY OF THE CITY OF
FAIRHOPE, FAIRHOPE, ALABAMA, That the City Council hereby approves that
Fairhope residents age 65 and over be allowed to use the indoor track at the Fairhope
Recreation Center with no fee; and all currently paid memberships will remain in
place until the renewal date for same with no refunds.
BE IT FURTHER RESOLVED, That proof of residency and age must be provided
in the form of an Alabama State issued Identification Card (driver's license for
example) and a Fairhope Public Utility Bill showing garbage charge or a vehicle
registration showing City Ad Valorem Taxes. Anyone participating must sign in at the
front desk prior to using the track for each visit.
ADOPTED THIS 27TH DAY OF OCTOBER, 2025
ATTEST:
� City Clerk
City Council reviewed an application for a Wine Off-Premises License by
Charles Jaimeth Hilburn, 3 Arrows Meat Co. LLC, d/b/a 3 Arrows Meat Co. LLC,
19670 Greeno Rd., Suite 5, Fairhope, Alabama 36532. Councilmember Martin moved
to approve the issuance of the license. Seconded by Councilmember Conyers, motion
passed unanimously by voice vote.
Councilmember Martin moved to appoint Robert Jernigan and Jared
Richardson to the Recreation Board for a 5 year term which will expire October 2030.
Seconded by Councilmember Boone, motion passed unanimously by voice vote.
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27 October 2025
The following individuals spoke during Public Participation for Non-Agenda
Items: 1)Enrique Douaihi, 219 Orleans Drive, addressed the City Council and thankedCouncilmember Martin for his service on the City Council. He said CouncilmemberMartin was a leader and compassionate to citizens. Mr. Douaihi said he nowvolunteers because of Councilmember Martin. He thanked Councilmember Martinfor standing up for marginal people.Councilmember Boone moved to adjourn the meeting. Seconded by
Councilmember Martin, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 6: 11 p.m.
� ank{,M C
City Clerk