HomeMy WebLinkAbout10-13-2025 City Council Meeting MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 13 October 2025.
11064
Present were Council President Jack Burrell, Councilmembers: Jimmy
Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney
Marcus E. McDowell, and City Clerk Lisa A. Hanks. Councilmember Corey Martin
was absent.
There being a quorum present, Council President Burrell called the meeting to
order. The invocation was given by Dr. Eric Hankins of First Fairhope Church, and
the Pledge of Allegiance was recited. Councilmember Conyers moved to approve
minutes of the September 22, 2025, regular meeting; minutes of the September 22,
2025, work session; and minutes of the September 29, 2025, Special City Council
meeting. Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
Mayor Sullivan addressed the City Council and commented that Rebecca
Byrne who is the President and CEO of the Community Foundation of South
Alabama will be here shortly; and she will address her then. Mayor Sullivan
mentioned the chemicals on tonight's Agenda; and said she wants to remove fluoride
from our water. She said there will projects around Fairhope Avenue and State
Highway 181 and Gayfer Avenue.
The following individuals spoke during Public Participation for Agenda Items:
1)Rebecca Titford, 553 Marsim Drive, addressed the City Council regarding
Infiltration of Foreign Entities the Utility Grids; and how the City is using
Cybersecurity. Council President Burrell replied we do not discuss that in
a public meeting. He said we go into Executive Session to discuss these
things; and we do look at "Case Studies."
Councilmember Conyers mentioned a Parking Authority meeting tomorrow
morning and a Library Board meeting next Monday.
Council President mentioned a Fairhope Airport meeting tomorrow at 5:00
p.m. and a Recreation Board meeting on Wednesday at 5:15 p.m. He mentioned
AMEA Strategic Planning Sesson going on today and tomorrow.
11065
13 October 2025
Councilmember Boone moved for final adoption of Ordinance No. 1844, an
ordinance to Repeal and Replace Ordinance No. 1586, Ordinance No. 1599, and
Ordinance No. 1804: The Schedule of Fees for Construction and Building Permits.
(Introduced at the September 22, 2025 City Council Meeting) Seconded by
Councilmember Robinson, motion for final adoption passed by the following voice
votes: AYE-Burrell, Conyers, Robinson, and Boone. NAY -None.
Councilmember Robinson moved to approve the Consent Agenda: the
Resolutions and Requests for FY2026 Appropriations; and to authorize Mayor
Sullivan to execute the contracts for the same. Seconded by Councilmember Boone,
motion passed unanimously by voice vote.
Consent Agenda
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and the Downtown Fairhope Business Association for an
appropriation of $24,000.00 to advertise and promote the City of Fairhope.
RESOLUTION NO. 5577-25
WHEREAS, the Downtown Fairhope Business Association serves a public purpose and the
publicity that the Downtown Fairhope Business Association gives the City of Fairhope is a public
service; and,
WHEREAS, We, the Downtown Fairhope Business Association agree to work with the Mayor,
and/or her agent(s); advertise regionally and promote the City of Fairhope.
WHEREAS, the term of said contract shall be for one (I) year, beginning 1 October 2025 and
ending 30 September 2026; but the contract shall be cancelled at any time upon notice.
WHEREAS, payment shall be made in the total amount of $24,000.00 from the City of Fairhope.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA that Mayor She1Ty Sullivan is hereby authorized to sign a contract between the City
of Fairhope and the Do\:vntown Fairhope Business Association.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest:
�L--City Clerk
11066
13 October 2025
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and the United Way of Baldwin County for an appropriation of
$1,000.00 to help with continuing support for their collaborative effort with health
and human service agencies working to build, grow, and enhance the well-being of
citizens in Baldwin County.
RESOLUTION NO. 5578-25
WHEREAS, a contract shall be executed between the City of Fairhope and United
Way of Baldwin County, making an appropriation of $1,000.00 to help with
continuing support for their collaborative effort with health and human service
agencies works to build, grow, and enhance the well-being of citizens in Baldwin
County. The United Way of Baldwin County is a network of organizations that brings
people together to tackle community issues. Their goal is to create lasting change by
addressing the underlying causes to problems in the areas of health, education,
financial stability; and to address the needs of Baldwin County citizens.
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October
2025 and ending 30 September 2026; but the contract shall be cancelled at any time
upon notice.
WHEREAS, payment shall be made in the total amount of$1,000.00.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign
a contract between the City of Fairhope and United Way of Baldwin County.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest:
City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and Care House, Inc. for an appropriation of $5,000.00 to help with
continuing support for children who are victims of sexual and severe physical abuse;
and to help with the distribution of the child abuse prevention curriculum.
11067
13 October 2025
RESOLUTION NO. 5579-25
WHEREAS, a contract shall be executed between the City of Fairhope and Care
House, Inc., making an appropriation of $5,000.00 to help with continuing support for
children who are victims of sexual and severe physical abuse; and to help achieve
normalcy through our counseling and advocacy program for children and families
who come to us after being victimized. This appropriation will also help with the
distribution of the child abuse prevention curriculum, "Keeping Our Kids Safe" and
prevention presentation held throughout Baldwin County.
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October
2025 and ending 30 September 2026; but the contract shall be cancelled at any time
upon notice.
WHEREAS, payment shall be made in the total amount of $5,000.00.
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign
a contract between the City of Fairhope and Care House, Inc.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest
�:,/;� City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and Ecumenical Ministries Incorporated for an appropriation of
$10,000.00 to support the needs of Fairhope residents.
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11068
13 October 2025
RESOLUTION NO. 5580-25
WHEREAS, in Fairhope, Alabama, Ecumenical Ministries Incorporated (EMI) is a
public, non-profit, non-denominational, United Way social service agency; and,
WHEREAS, EMI's mission is to improve the quality of life in Baldwin County by
meeting basic needs, encouraging personal growth, effecting social and economic
justice and celebrate our common life; and,
WHEREAS, EMI provide services to the socio-economic and those in cns1s
situations and have no place to tum for help on the Eastern Shore, including Fairhope
and South Baldwin County. The services rendered include:
•Emergency Aid -Direct assistance for medical, food, utilities, rent,
clothing, childcare, transportation, and other emergency needs.
•Meals on Wheels (MOW'S) -Volunteers deliver nutritious, warm meals
six days a week. Meals are subsidized based on need and funding -
Fairhope area has nine routes.
•Home Repair -These projects include plumbing, electrical work,
rebuilding floors, installing windows and doors, roofing, building
wheelchair ramps and more. This program is for the elderly and disabled.
•Food Pantry -Our pantries provide a week's supply of food based on the
size of the family and their situation.
•Prescription Assistance -This program allows under-insured and non
insured persons to receive life sustaining medications at reduced or no cost
through pharmaceutical companies' indigent care program. EMI also
provide prescription assistance tlu·ough the Ozanam Charitable Pharmacy
in Mobile.
•Church-based Community Organizing -This program empowers poor and
moderate income families to participate effectively in our democratic
system and allow community members the opportunity to address the
issues affecting their lives: paved streets, lighting, sewage, recreation, and
drainage.
•EMMY'S Thrift Shop -Through our emergency aid center vouchers are
given at no cost. With these vouchers, people can receive such items as
appliances, furniture, clothing, etc.
11069
13 October 2025
WHEREAS, Ecumenical Ministries Incorporated has served Fairhope residents since
1969 on a continuous basis and successfully demonstrated the capacity to operate a
neighborhood based on social service agency improving countless lives.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby
authorized to establish a contract for services between the City of Fairhope and
Ecumenical Ministries Incorporated to appropriate the sum of $10,000.00 to be used
for the needs of Fairhope residents.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
ATTEST:
LiA.Hriks,
City Cler
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and The Fairhope Film Festival for an appropriation of $6,000.00 to
help bring sustained economic growth from the film industry to the Alabama Gulf
Coast through its Fairhope Film Festival; and use of the Welcome Center as the box
office and information booth during the Festival. The dates are from November 12,
2025 through November 14, 2025 and times as presented in request letter.
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11070
13 October 2025
RESOLUTION NO. 5581-25
WHEREAS, a contract shall be executed between the City of Fairhope and the Fairhope Film Festival, making an appropriation of $6,000.00, to help bring sustained economic growth from the film industry to the Alabama Gulf Coast through its Fairhope Film Festival.
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2025 and ending 30 September 2026; but the contract shall be cancelled at any time upon notice.
WHEREAS, payment shall be made in the total amount of $6,000.00 from the City of Fairhope.
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City of Fairhope and the Fairhope Film Festival; and use of the Welcome Center as the box office and information booth during the Festival. The dates are from November 12, 2025 through November 14, 2025 and times as presented in request letter. DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest
Li�/tU City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the City of Fairhope and the Baldwin County Trailblazers for an appropriation of $5,000.00 to support the Smart Walks and the Walking School Bus Program.
11071
13 October 2025
RESOLUTION NO. 5582-25
WHEREAS, a contract shall be executed between the City of Fairhope and the Baldwin
County Trailblazers, making an appropriation of $5,000.00 to help people shape their
communities to be vigorous, healthy, and flourishing for generations to come by
implementing a model Walking School Bus program that can positively reduce the
soaring rate of childhood obesity by giving parents a supportive solution for assisting
their children with walking to school instead of taking a bus or riding in a car.
WHEREAS, Baldwin County Trailblazers will continue its monthly Smart Walks to area
schools that involves over 100 students and an equal number of parents and grandparents.
The Smart Walk program has been a success.
WHEREAS, the outcome the program will achieve is to have a significant percentage of
students participate in the daily Walking School Program and to be a model for use with
other schools.
WHEREAS, the term of said contract shall be for one (1) year, beginning l October
2025 and ending 30 September 2026; but the contract shall be cancelled at any time upon
notice.
WHEREAS, payment shall be made m the amount of $5,000.00 from the City of
Fairhope.
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between
the City of Fairhope and the Baldwin County Trailblazers.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest:
Li��j/LJL
City Clerk
A resolution authorizi ng Mayor Sherry Sullivan to execute a Contract with the
Eastern Shore Art Center for use of City Facilities and for an approp1iation of
$20,000.00 for funds to support and sponsor the educational progr ams through The
Art Center's Academy of Fine Arts.
11072
13 October 2025
RESOLUTION NO. 5583-25
WHEREAS, a contract shall be executed between the City of Fairhope and the Eastern
Shore Art Center for contract funding educational programs through the Academy and
Community Outreach Program which provides art education and hands-on learning, on
and off site, to all elements of our communi ty: children, youth, adults, seniors, and
special needs audiences, making an appropriation of $20,000.00; and
WHEREAS, the Eastern Shore Art Center must continue First Friday Artwalk and all
publicity as a community event; continue to provide summer art program for the
Fairhope-Point Clear Rotary Youth Club (formerly known as the Boys and Girls Club);
and provide low cost art classes for local youth and senior citizens; and
WHEREAS, the City of Fairhope approves the request from the Eastern Shore Art
Center to use the streets (Section Street north of Magnolia to Oak Street and Oak Street to
Bancroft and Equality) during their Outdoor Art Show, which is held during the annual
Arts & Crafts Festival, to use the streets (Fairhope Avenue from Bancroft Avenue to
Church Street and Section Street from De La Mare to Magnolia Avenue) for the annual
Grand Festival of Art in October; and requesting closure of the streets at 5:00 p.m. on the
Friday before the festival for set-up; and security to be provided, after hours, by the
Fairhope Police Department; and
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October
2025 and ending 30 September 2026; but the contract shall be cancelled at any time upon
notice; and
\VHEREAS, payment shall be made quarterly in the amount of $5,000.00; until contract
either expires or is cancelled.
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between
the City of Fairhope and the Eastern Shore A1t Center for funds to support and sponsor
the educational programs through the Art Center's Academy for Fine Arts.
DULY ADOPTED THlS 13TH DAY OF OCTOBER 2025
Attest:
L �{/jLJ/
City Clerk
11073
13 October 2025
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and the Fairhope Pirate Booster Club, Inc. for an appropriation of
$10,000.00 to help with the construction and renovation of the High School Gym.
This will include the renovation and upgrading of the gym lockers room; and to
approve the use of the Fairhope Civic Center for the Annual Drawdown and Silent
Auction ( date to be announced) which includes the use of associated rooms as
needed, placement of a tent in the parking lot ( all rental expenses paid by the Club),
and use of the facility's tables and chairs in the tent.
RESOLUTION NO. 5584-25
WHEREAS, a contract shall be executed between the City of Fairhope and the Fairhope
Pirate Booster Club, Inc., making an appropriation of $10,000.00 to help with the
construction and renovation of the High School Gym. This will include the renovation and
upgrading of the gym lockers room; and to approve the use of the Fairhope Civic Center for
the Annual Draw down and Silent Auction ( date to be announced) which includes the use of
associated rooms as needed, placement of a tent in the parking lot (all rental expenses paid by
the Club), and use of the facility's tables and chairs in the tent.
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October 2025
and ending 30 September 2026; but the contract shall be cancelled at any time upon notice.
WHEREAS, payment shall be made quarterly in the amount of $2,500.00, until contract
either expires or is cancelled.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
AL ABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the
City of Fairhope and the Fairhope Pirate Booster Club, Inc.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest:
City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and Mobile Bay National Estuary Program for an appropriation of
$65,000.00 to support activities related to Stormwater education and watershed
management; and to help fund the Bacterial Source Tracking Study for Fly Creek.
11074
13 October 2025
RESOLUTION NO. 5585-25
WHEREAS, a contract shall be executed between the City of Fairhope and the
Mobile Bay National Estuary Program, making an appropriation of $65,000.00 to
support expanded activities related to Stormwater education and watershed
management. The Mobile Bay National Estuary Program continues to support City
environmental resource management efforts: Fairhope Gullies, Create a Clean Water
Future, and Watershed Management Plan for the Volanta Gully Watershed; and to
help fund the Bacterial Source Tracking Study for Fly Creek.
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October
2025 and ending 30 September 2026; but the contract shall be cancelled at any time
upon notice.
WHEREAS, payment shall be made quarterly in the amount of $16,250.00, until
contract either expires or is cancelled.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, AL ABAMA, That Mayor Sherry Sullivan is hereby authorized to sign
a contract between the City of Fairhope and the Mobile Bay National Estuary
Program.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest
A resolution authorizing Mayor Shen-y Sullivan to execute a Contract between the
City of Fairhope and the Fairhope-Point Clear Rotary Youth Club for an appropriation
of $57,000.00 to help manage and operate the Fairhope-Point Clear Rotary Youth
Club facility.
11075
13 October 2025
RESOLUTION NO. 5586-25
WHEREAS, a contract shall be executed between the City of Fairhope and the
Fairhope-Point Clear Rotary Youth Club , making an appropriation of $57,000.00 to
help support the programs and activities to better serve our community and its youth
by helping to manage and operate the Fairhope-Point Clear Rotary Youth Club
facility.
WHEREAS, the Fairhope-Point Clear Rotary Youth Club, agrees to work with the
Mayor, and/or her agent(s), to better meet the needs of our community's youth
through programs and activities; i.e., quality after school and summer programs
which is an absolute necessity for our community.
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October
2025 and ending 30 September 2026; but the contract shall be cancelled at any time
upon notice.
WHEREAS, payment shall be made quarterly in the amount of $14,250.00 from the
City of Fairhope; until contract either expires or is cancelled.
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to
execute contract between the City of Fairhope and the Fairhope-Point Clear Rotary
Youth Club to help support the programs and activities to better serve our community
and its youth by helping to manage and operate the Fairhope-Point Clear Rotary
Youth Club facility.
ADOPTED THIS 13TH DAY OF OCTOBER 2025
ATTEST:
LiskJ#,,,Lr
City Clerk
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and the Eastern Shore Chamber of Commerce for an appropriation
of $21,000.00 (which includes $14,000.00 for the Annual Leaders Council Program)
to advertise and promote the City of Fairhope.
11076
13 October 2025
RESOLUTION NO. 5587-25
WHEREAS, the Eastern Shore Chamber of Commerce serves a public purpose and
the publicity that the Eastern Shore Chamber of Commerce gives the City of Fairhope
is a public service; and,
WHEREAS, We, the Eastern Shore Chamber of Commerce, agree to work with the
Mayor, and/or his agent(s), advertise (regionally and nationally) and promote the City
of Fairhope and to enhance City revenues through economic development including
sales & use taxes, lodging taxes, business licenses, etc.; and to promote public arts
and crafts for residents and visitors through the annual arts and crafts festival.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that the Mayor Sherry Sullivan is hereby authorized to
enter into a contract with the Eastern Shore Chamber of Commerce to promote the
City of Fairhope. The contract shall be for one year, beginning 1 October 2025 and
ending 30 September 2026; but may be canceled at any time. The contract shall call
for a one-time payment to the Eastern Shore Chamber of Commerce in the total
amount of $21,000.00 which includes $14,000.00 for the Annual Leaders Council
Program from the City of Fairhope.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
� � ; mmcil President
ATTEST:
City Clerk
A resolution authorizing Mayor Shen-y Sullivan to execute a Contract between the
City of Fairhope and Baldwin County Economic Development Alliance for an
appropriation of $20,000.00 to support economic development facilitation within the
City of Fairhope.
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11077
13 October 2025
RESOLUTION NO. 5588-25
WHEREAS, a contract shall be executed between the City of Fairhope and the Baldwin
County Economic Development Alliance, Inc., making an appropriation of $20,000.00 to
assist with economic development facilitation within the City of Fairhope. BCDEA is
pleased to continue its relationship with the City of Fairhope. BCEDA's charge is to
develop and facilitate new job creation opportunities for all communities in Baldwin
County. BCEDA will work with City Leadership to continue to develop new job creation
opportunities in but not limited to the following: IT, Software Development, Aerospace,
Aviation and Medical sectors. We will continue to work with the Mayor, City Staff and
City Council to identify, develop and promote designated areas of Fairhope for future job
creation. BCEDA will continue to promote and market the City of
Fairhope, advising national and international corporate decision makers of all that
Fairhope has to offer them as a top site-selection location. BCEDA will continue to
advise and assist the Mayor and City Leaders in developing a place and atmosphere in
Fairhope that encourages, fosters, and facilitates entrepreneurship. BCEDA will work
with local, regional, and statewide workforce development partners to communicate
current and future training and education requirements to Coastal Alabama Community
College and The Academy at the Fairhope Airport.
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October
2025 and ending 30 September 2026; but the contract shall be cancelled at any time upon
notice.
WHEREAS, payment is to be made quarterly in the amount of $5,000.00 from the City
of Fairhope.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that Mayor Sherry Sullivan is hereby authorized to sign a contract between
the City of Fairhope and the Baldwin County Economic Development Alliance, Inc.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest
L�:�-City Clerk
11078
13 October 2025
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and the Baldwin Pops for an appropriation of $8,100.00, in-kind
services in the amount of $8,000.00, and resources including personnel, but not
security after normal business hours; and provides an exception to the Sign Ordinance
by allowing banners for their Citywide events and to be displayed 10 days prior to
those events to advertise and promote the City of Fairhope.
RESOLUTION NO. 5589-25
,vHEREAS, contract shall be executed between the City of Fairhope and the Baldwin Pops, making an appropriation of $8,100.00, in-kind services, and resources including personnel, but
not security after normal business hours; and provides an exception to the Sign Ordinance by allowing banners for their Citywide events and to be displayed 10 days prior those events to advertise and promote the City of Fairhope; and to provide free concerts yearly for the residents of Fairhope, also performs at the City's July 4th celebration and the Founder's Day Concert and
when available participates in the Veteran Day parade.
The following is the breakdown of the three concerts:
October Concert, Bluff
$2,500 Concert fee
$200 Facility rental fees (in-kind services)
$4000 [staging, sound, portables]
Total: $6,700.00
July Concert, Bluff
$3,100 Concert fee
$200 Facility rental fees (in-kind services)
$4000 [ staging, sound, portables]
Total: $7,300.00
May Concert, Bluff
$2,500 Concert fee
$200 Facility rental fees (in-kind services)
$4000 [staging, sound, portables] -Total: $6,700.00
WHEREAS, the tenn of said contract shall be for one (I) year, beginning 1 October 2025 and
ending 30 September 2026; but the contract shall be cancelled at any time upon notice.
WHEREAS, payment shall be made in the amount of $8,100.00 from the City of Fairhope.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign a contract between the City
of Fairhope and the Baldwin Pops.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
ATTEST:
�✓/4�/ Li�MMC City Clerk
11079
13 October 2025
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and Safe Harbor Animal Coalition, Inc. for an appropriation of
$5,000.00 to help Trap, Neuter & Return "TNR") local area cats.
RESOLUTION NO. 5590-25
WHEREAS, a contract shall be executed between the City of Fairhope and Safe
Harbor Animal Coalition, Inc. ("SHAC"), making an appropriation of $5,000.00 to
help Trap, Neuter & Return ("TNR") local area cats. The City has found that it is a
good and useful purpose of public funds to enter into a contract with SHAC to assist
in the growing feral and community cat populations within the City. Trap-Neuter
Retum is the humane, effective approach for controlling free-roaming community
cats. TNR results in significant, measurable, and positive outcomes for cats,
communities, and organizations such as City shelters and animal control.
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October
2025 and ending 30 September 2026; but the contract shall be cancelled at any time
upon notice.
WHEREAS, payment shall be made in the total amount of $5,000.00.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign
a contract between the City of Fairhope and Safe Harbor Animal Coalition, Inc.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest:
A resolution authorizing Mayor Sherry Sullivan to execute a Contract between the
City of Fairhope and Jennifer Claire Moore Foundation for an appropriation of
$2,500.00 to help provide programs, services, and resources across Baldwin County
that support the mental well-being of our Youth through programs like "Peer Helpers
PLUS" that is a multi-tiered prevention and support program for K-12 schools.
11080
13 October 2025
RESOLUTION NO. 5591-25
WHEREAS, a contract shall be executed between the City of Fairhope and Jennifer
Claire Moore Foundation, making an appropriation of $2,500.00 to help provide
programs, services, and resources across Baldwin County that support the mental
well-being of our Youth through programs like "Peer Helpers PLUS" that is a multi
tiered prevention and support program for K-12 schools.
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October
2025 and ending 30 September 2026; but the contract shall be cancelled at any time
upon notice.
WHEREAS, payment shall be made in the total amount of $2,500.00.
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign
a contract between the City of Fairhope and Jennifer Claire Moore Foundation.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest
�;/ljl� �.anks,MMC
City Clerk
A resolution authorizing Mayor Sherry Sullivan to advertise and promote the City of
Fairhope through its "Live at Five Concerts" that fund The Jacob Hall Mem01ial
Music Foundation who gives grants to musicians or aspiring musicians who have a
specific musical need. These concerts contribute to the quality of life for the
Community; and Friends of the Halstead, Inc. will also donate tickets for each concert
to be used as Safety Awards or Employee Recognitions.
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11081
13 October 2025
RESOLUTION NO. 5592-25
WHEREAS, a contract shall be executed between the City of Fairhope and Friends
of the Halstead, Inc., making an appropriation of $10,000.00 to advertise and promote
the City of Fairhope through its "L ive at Five Concerts" that fund The Jacob Hall
Memorial Music Foundation who gives grants to musicians or aspiring musicians
who have a specific musical need. These concerts contribute to the quality of life for
the Community; and Friends of the Halstead, Inc. will also donate tickets for each
concert to be used as Safety Awards or Employee Recognitions.
WHEREAS, the term of said contract shall be for one (1) year, beginning 1 October
2025 and ending 30 September 2026; but the contract shall be cancelled at any time
upon notice.
WHEREAS, payment shall be made in the total amount of $10,000.00.
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to sign
a contract between the City of Fairhope and Friends of the Halstead, Inc.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest:
Li��
City Clerk
A resolution authorizing Mayor Shen-y Sullivan to execute a Contract between the
City of Fairhope and Thomas Hospital for use of the City facilities (rental and
cleaning fees), including streets and parks, depending on availability and permission
from the Rental Facilities Manager; but they \Vould be responsible for any incidentals,
damages, or security if necessary.
*
11082
13 October 2025
RESOLUTION NO. 5593-25
WHEREAS, Thomas Hospital serves a public purpose and the health education that the Thomas
Hospital gives the City of Fairhope is a public service; and,
WHEREAS, We, Thomas Hospital, agree to work with the Mayor, and /or her agent(s), to promote the
City of Fairhope and to contribute time, employees, and other resources putting on health related
programs, meetings and programs affiliated with Thomas Hospital, throughout the year in the Fairhope
community, schools or at the hospital facilities. Many events, schools, and Fairhope programs are
sponsored by Thomas Hospital. The Thomas Hospital Auxiliary provides hours of service to the
hospital that benefit Fairhope citizens; and
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
AL ABAMA, that Mayor Sherry Sullivan is hereby authorized to execute contract between the City of
Fairhope and Thomas Hospital for use of the City facilities (rental and cleaning fees), including streets
and parks, depending on availability and permission from the Rental Facilities Manager; but they
would be responsible for any incidentals, damages, or security if necessary.
ADOPTED THIS 13TH DAY OF OCTOBER 2025
ATTEST:
�dL
City Clerk
Approving the request of Golf Green Fees and Cart Fees for the Fairhope Educational
Enrichment Foundation ("FEEF") Golf Tournament and Booster Golf Tournament as
an in-kind donation ($7,500.00).
Approving the request of the Eastern Shore Optimist Club requesting an in-kind
donation ($2,000.00) to use the Fairhope Civic Center for the Dogwood Trail Pageant
and Scholarship Program.
Planning and Zoning Manager Payton Rogers addressed the City Council to
explain the Site Plan Reviev.r of property owned by Avrend, LLC for Rock Creek
Commercial which is approximately 2.23 acres and is zoned PUD (Planned Unit
Development). Located on Rock Creek Parkway east of US 98. PPIN: 347922 and
242236.
Councilmember Conyers moved to approve the Site Plan prope1iy owned by
Avrend, LLC listed above with Staff recommendations and that the Engineer will
provide a letter certifying the detention pond meets all necessary standards once it has
been cleaned out and letter accepted. Seconded by Councilmember Boone, motion
passed unanimously by voice vote.
11083
13 October 2025
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the public improvements indicated herein
for Rockwell Place are hereby accepted for public maintenance subject to the bond
posted; and authorizes Mayor Sherry Sullivan to execute the Maintenance and
Guaranty Agreement between the City of Fairhope and Rockwell, LLC. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5594-25
WHEREAS, the Owners of Rockwell Place Subdivision desire to have all public streets and
public right-of-ways dedicated on the plat filed for record in the Probate Records of Baldwin
County, Alabama, on Slide 2942-B, and all Fairhope public utilities located in public right-of
ways accepted for maintenance by the City of Fairhope, Alabama, and;
WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of the
project that the design and capacity of the public improvements have been designed in
conformance with City requirements, and;
WHEREAS, the Public Works Director has indicated that the improvements meet City
requirements, and;
WHEREAS, the City of Fairhope, Alabama, has received from the owners of Rockwell
Place, maintenance bonds for the public improvements constructed for a period of 2 years,
and;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAIRHOPE, ALABAMA that the public improvements indicated herein for Rockwell Place
are hereby accepted for public maintenance subject to the bond posted; and authorizes Mayor
Sherry Sullivan to execute the Maintenance and Guaranty Agreement between the City of
Fairhope and Rockwell, LLC (the "Subdivider").
BE IT FURTHER RESOLVED this resolution of acceptance shall not obligate the City of
Fairhope to maintain any utility or drainage facilities outside the limits of the right-of-way of
the public streets, or any irrigation systems installed within the right-of-way of public streets,
whether or not such mny be located within dedicated easements in any of these developments.
Adopted on this 13th day of October 2025
Attest:
� City Clerk
11084
13 October 2025
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of CARUS 8700 Corrosion Inhibitor Water Treatment Chemical as the
Sole Source Procurement from distributor Alberty & Blakeney LLC, for an estimated
annual amount of $360,000.00 based on the option by the Code of Alabama 1975,
Section 41-16-51(13). Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
RESOLUTION NO. 5595-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope approves the procurement of CARUS 8700 Corrosion
Inhibitor Water Treatment Chemical as the Sole Source Procurement from distributor
Alberty & Blakeney LLC, for an estimated annual amount of $360,00000 based on the
option by the Code of Alabama 1975, Section 41-16-51(13): "Contractual services and
purchases of commodities for which there is only one vendor or supplier and contractual
services and purchases of personal property which by their very nature are impossible to
award by competitive bidding."
ADOPTED ON THIS 13TH DAY OF OCTOBER 2025
Attest:
�1#,/ City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a res olution that the City of Fairhope approves the
procurement of Hydrated Lime, Chlorine, Hydrofluosilicic Acid (Fluoride), and
Azone 15 (Liquid Bleach) from Hawkins, Inc. for the Water Depa rtment and
authorizes procurement based on the option allowed by the Code of Alabama 1975,
Section 41-16-51 (b )(7). The estimated annual cost for these chemicals is
$200,000.00. Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
r
11085
13 October 2025
RESOLUTION NO. 5596-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope approves the procurement of Hydrated Lime, Chlorine,
Hydrofluosilicic Acid (Fluoride), and Azone 15 (Liquid Bleach) from Hawkins, Inc. for
the Water Department and authorizes procurement based on the option allowed by the
Code of Alabama 1975, Section 41-16-5l (b)(7). The estimated annual cost for these
chemicals is $200,000.00.
ADOPTED ON THIS 13TH DAY OF OCTOBER 2025
Attest:
�ifff�
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution to award (Bid No. 25-062-2025-PW A-006)
to Weaver Directional Boring, Inc. for Fairhope Avenue 24-inch Water Transmission
Main with a bid proposal not-to-exceed $3,373,186.80. Seconded by Councilmember
Boone, motion passed unanimously by voice vote.
*
11086
13 October 2025
RESOLUTION NO. 5597-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1]That the City of Fairhope did request, receive, and open bids for (Bid No. 25-062-2025-
PWA-006) for Fairhope Avenue 24-inch Water Transmission Main for the Water Department.
[2]At the appointed time and place, the following bids were opened and tabulated as follows:
Contractor Base Bid Alternate 1 Alternate 2 Total Bid
Weaver Directional Boring Inc. $2,500,437.30 $835,249.5 $37,500.00 $3,373,186.80 L&K Contracting Co., Inc. $2,915,851.50 $975,975.00 $0.00 $3,891,826.50 Gator Boring, Inc. $3,602,482.50 $1,186,650.00 $750,000.00 $5,539,132.50 Rast Construction, Inc. $3,604,160.00 $1,176,050.00 $900,000.00 $5,680,210.00 Eqiux Energy Services, LLC. $4,109,797.00 $1,384,400.00 $750,000.00 $6,244,197.00 Boan Contracting Co., Inc. $4,368,180.02 $1,431,021.97 $545,000.00 $6,344,201.99
[3]After evaluating the bid proposals with the required bid specifications, Weaver Directional
Boring, Inc. is now awarded (Bid No. 25-062-2025-PWA-006) to for Fairhope Avenue 24-
inch Water Transmission Main for the Water Department with a bid proposal not-to-exceed
$3,373,186.80.
ADOPTED ON THIS 13TH DAY OF OCTOBER 2025
Attest:
�L
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the
procurement of CAL-FLO Lime Slurry for water treatment as the Sole Source
Procurement from Burnett Lime Company, Inc., and authorizes procurement based on
the option allowed by the Code of Alabama 1975, Section 41-16-51(13). The
estimated annual cost will be $50,000.00. Seconded by Councilmember Cony ers,
motion passed unanimously by voice vote.
11087
13 October 2025
RESOLUTION NO. 5598-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City ofFairhope approves the procurement of CAL-FLO Lime Slurry for Water
Treatment as the Sole Source Procurement from Burnett Lime Company, Inc.; and authorizes
procurement based on the option allowed by the Code of Alabama 1975, Section 41-16-51(13). The
estimated annual cost will be $50,000.00.
ADOPTED ON THIS 13TH DAY OF OCTOBER 2025
Attest: hlZitl/ � A an s,MMC
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope has voted to
approve the procurement of Sensus iPERL® Water Meters, Sensus FlexNet Easylink
mobile reading devices, and Sensus FlexRead software from Core and Main LP as
sole source distributor; and authorizes procurement based on the option allowed by
the Code of Alabama 1975, Section 41-16-51(13). The annual cost will not-to-exceed
$500,000.00. Seconded by Councilmember Conyers, motion passed unanimously by
voice vote.
RESOLUTION NO. 5599-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope has voted to approve the procurement of Sensus iPERL®
Water Meters, Sensus FlexNet Easylink mobile reading devices, and Sensus Flex.Read software from
Core and Main LP as sole source distributor; and authorizes procurement based on the option allowed
by the Code of Alabama 1975, Section 41-16-51(13). The annual cost will not-to-exceed $500,000.00.
ADOPTED ON THIS 13TH DAY OF OCTOBER 2025
Attest:
11088
13 October 2025
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution to award (Bid No. 25-059) to Merrell Bros.,
Inc. for Trailer Mounted Belt Press Equipment Rental for the Fairhope Wastewater
Treatment Plant with a bid proposal not-to-exceed $389,750.00 (10 months will be in
FY 2026 with a cost of $324,791.66 and the remaining balance of $64,958.34 will be
in FY 2027). Seconded by Councilmember Boone, motion passed unanimously by
voice vote.
RESOLUTION NO. 5600-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1]That the City of Fairhope did request, receive, and open bids for (Bid No. 25-059) Trailer
Mounted Belt Equipment Rental for the City of Fairhope Water and Wastewater Department.
[2]At the appointed time and place, the following bid was opened and tabulated as follows:
Rental/Lease for One Year for $389,750.00
Trailer Mounted Belt Equipment
[3]After evaluating the bid proposals with the required bid specifications, Merrell Bros., Inc.
is now awarded (Bid No. 25-059) Trailer Mounted Belt Equipment Rental for the City of
Fairhope Water and Wastewater Department with a bid proposal not-to-exceed $389,750.00
(10 months will be in FY 2026 with a cost of $324,791.66 and the remaining balance of
$64,958.34 will be in FY 2027).
ADOPTED ON THIS 13TH DAY OF OCTOBER 2025
Attest:
�d�L
City Cler
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes the City
Engineer to send a 30-day notice to terminate the contract with J. Payne Organization
LLC pursuant to Section 6. "Tennination of Agreement" a. "Tennination for
Default", which allows after 30 days for the City to terminate the contract; and
authorizes the Mayor to make claim against the Surety ("Calling the Bond") to
intercede to complete the project per the Contract Terms, Conditions, Plans and
Specifications. Seconded by Councilmember Conyers, motion passed unanimously by
voice vote.
11089
13 October 2025
RESOLUTION NO. 5601-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA,
That the City Council hereby authorizes the City Engineer to send a 30-day notice to terminate the
contract with J. Payne Organization LLC (Bid No. 24-053-2024-PWI-010 for John Martin Nature
Center) pursuant to Section 6. "Termination of Agreement" a. "Termination for Default," which
allows after 30 days for the City to terminate the contract; and authorizes the Mayor to make claim
against the Surety ("Calling the Bond") to intercede to complete the project per the Contract Terms,
Conditions, Plans and Specifications.
ADOPTED ON THIS 13TH DAY OF OCTOBER 2025
Attest: Li•�&,lL City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City Council approves the selection
by Mayor Sherry Sullivan for Professional Landscape Architect Services for RFQ
PS26-004) for Foundation Park -Phase One to WAS Design; and hereby authorizes
Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5602-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves the selection by Mayor Sherry Sullivan for Professional
landscape Architect Services for RFQ PS26-004) for Foundation Park -Phase One (Project No. 2026-
FWD 002) to WAS Design; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to
he approved hy Council.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest:
�lla..L�
City Clerk
11090
13 October 2025
Rebecca Byrne with Community Foundation of South Alabama addressed the
City Council and presented a check for $50,000.00 to begin Phase I of Foundation
Park. Ms. Byrne said she was delighted with the partnership with the City of
Fairhope.
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that Mayor Sherry Sullivan is hereby
authorized to execute a Contract with Mark B. Hammond, Architect for Professional
Architectural & Engineering Services for a 3rd Peer Review of Design by Adams &
Stewart for 2022-PWI 004 HMGP Saferoom (RFQ PS25-037) with a not-to-exceed
amount of $7,000.00. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
RESOLUTION NO. 5603-25
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to
execute a Contract with Mark B. Hammond, Architect for Professional Architectural
& Engineering Services for a 3rd Peer Review of Design by Adams & Stewart for
2022-PWI 004 HMGP Saferoom (RFQ PS25-037) with a not-to-exceed amount of
$7,000.00.
ADOPTED ON THIS 13TH DAY OF OCTOBER 2025
�� ackBu�mm�il President
Attest:
Councilmember Conyers introduced in writing, and moved for the adopti on of
the following resolution, a resolution that certain items are declared surplus, and the
Mayor and City Treasurer are hereby authorized and directed to dispose of personal
property owned by the City of Fairhope via "GovDeals." Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
11091
13 October 2025
RESOLUTION NO. 5604-25
WHEREAS, the City of Fairhope, Alabama, has certain items of personal property
which are no longer needed for public or municipal purposes; and
WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal
governing body to dispose of unneeded personal property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
FAI RHOPE, ALABAMA, AS FOLLOWS:
SECTION 1. That the following personal property owned by the City of Fairhope,
Alabama, is not needed for public or municipal purposes, and hereby declared surplus:
1.Asset# 01102 -2006 Chevy Tra ilblazer
1GNDS13S662337758 (98,407 mi) Civic Center
2.Asset #01057 -2010 Ford Expedition
1FMJU1F50AEB49736 (127,073 mi) Police Department
3.Asset# 01056-2010 Ford Expedition
1FMJU1F52AEB49737 (178,624 mi) Police Department
4.Asset #01579-2016 Chevy Tahoe
1GNLCDEC5GR432143 (104,161 mi) Police Department
5.Asset #01031-2013 Chevy Tahoe
1GNLC2E0XDR316118 (140,034 mi) Police Department
6.Asset #01123 -2004 Better Built Trailer
4MNDP242141003085 Gas Department
SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to
dispose of the personal property owned by the City of Fairhope, Alabama, described in
Section 1, above, by the following method:
a.Receiving bids for such property (via "GovDeals"). All such property shall be
sold to the highest bidder, provided, however, that the City Council shall grant
the authority to the Mayor to reject all bids when, in her opinion, she deems the
bids to be less than adequate consideration for the personal property.
ADOPTED AND APPROVED THIS 13TH DAY OF OCTOBER 2025
ATTEST:
� City Clerk
11092
13 October 2025
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 26-005) to Blast Soccer Club,
Inc. d/b/a Fairhope Soccer Club for Lease of Fairhope Soccer Concession Stand with
a lease proposal of $417.00 per month. Seconded by Councilmember Robinson,
motion passed unanimously by voice vote.
RESOLUTION NO. 5605-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope did request, receive, and open bids to Lease Fairhope
Soccer Concession Stand for (Bid No. 26-005) at the Soccer Complex at 555 South
Section Street in the City of Fairhope offices, Fairhope, Alabama.
[2]At the appointed time and place, only one bid was received and tabulated as
follows:
Blast Soccer Club, Inc. $417.00 per month lease
[3]After evaluating the bid with the required specifications, Blast Soccer Club, Inc. is
now awarded (Bid No. 26-005) Lease Fairhope Soccer Concession Stand for $417.00
per month.
ADOPTED ON THIS 13TH DAY OF OCTOBER 2025
Attest:
Councilrnember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution to award (Bid No. 25-063) to Safety
Extinguisher, LLC. for Fire Extinguisher Inspection Services Annual Contract with
an Annual Contract Amount not-to-exceed $50,000.00. Seconded by Councilmember
Boone, motion passed unanimously by voice vote.
11093
13 October 2025
RESOLUTION NO. 5606-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l]That the City of Fairhope did request, receive, and open bids for (Bid No. 25-063)
Fire Extinguisher Inspection Services Annual Contract for the City of Fairhope.
[2]At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
Fire Extinguisher Inspection Services
[3]After evaluating the bid proposals with the required bid specifications, Safety
Extinguisher, LLC is now awarded (Bid No. 25-063) Fire Extinguisher Inspection
Services for the City of Fairhope with a bid proposal not-to-exceed $50,000.00.
ADOPTED ON THIS 13TH DAY OF OCTOBER 2025
Attest:
�anh,Mc
City Clerk
*
*
*
13 October 2025
City of Fairhope Bid Tabulation
Bid 25-063 fin, Extingutst>er Inspection S.r,tces Annu11 Contract
Openll(! September 23rd, 2025 at 10:00 A.M.
Vffldor
Bid Documeni. Signe(! I Nmr1zed (YIN)
Addendum I (YIN)
ITEM NO. ITEM
1 Annual lnspect,ons (Slier Tags on all erting111Shers
exoose<t to elements)
2 2.5# ABC. BC Recharge
3 5# ABC, BC Recharge
4 10# ABC. BC Recharge
5 20# ABC. BC Recharge
6 2.5# Halatron Recha,ge
7 5# Halalron Recharge
B 11# Halatron Recha<11t
9 30# Class O Recharge
10 2 5 Gallon Rech3<11e H20
11 5# co2 Recna,oe
12 10# CO2 ReC!laflje
13 20# CO2 Recharge
14 2.5# ABC, BC Six (B) Yeor
15 5# ABC. BC Six (6) Year
16 10# ABC, BC s .. (9) Year
17 20# ABC BC Six (6) Year
18 2 5# Halatron Six (6) Year
19 5# Halatron Six (6) Year
20 11# Halatron SIX (8) Ye.w
21 2 5# Hydto BC ABC
22 5# Hydro BC ABC
23 1 0# Hydro BC ABC
24 20II Hydro BC ABC
25 10# Hydro CO2
26 20# Hydro CO2
27 30# Class D Hydro
28 2 5 Gallon Hydro H20
29 2 5# Halatron Hydro
S1fety Extlngui$h,r, U.C
y
N
PRICE PER EACH
$7 00
$1900
S2500
$2900
S,7 00
$$000
$6000
$100 00
$66 00
SJ: 00
$31 00
$46 00
$52 00
SB 00
$800
$800
$800
$800
$1600
$16 00
NOBID
S18 00
S18 00
$1600
530 00
$JO 00
$30 00
$1 8 00
S1a oc
11094
Tot.at Fire Protection) Inc. VSC Fin, Security, Inc. -
Mobile
y y
y y
PRICE PER EACH PRICE PER EACH
$7 00 $700
$40,00 N/A-SelNew
$45.00 $45.00
$5500 $55.00
$75.00 $75.00
NIA NIA -Sell New
N/A N/A-Set!New
NIA NIA-Seti New
NIA NIA-Sell New
$20.00 $55,00
$60.00 $65,00
$70.00 $75.00
$9000 $95.00
$30.00 NIA-$ New
$4500 $4500
$55.00 $55.00
S70.00 $75.00
NIA NIA·SellN.ew
NIA NIA-Sell New
NIA NIA • Sell New
$4 .00 NIA·Sel!New
$59.00 $8500
$80.00 $76 00
S90.00 sss.oo
$50,00 540.00
$60.00 $60,00
$75.00 $100.00
$3000 N/A-Seoiew
$75.00 NIA-SeUNeW
11095
13 October 2025
30 5# Halatron Hydro $3000 $75.00 $65.00
31 11# Helatron Hydro S3000 $75.00 S85.00
32 New ABC, BC 2 � $65.00 M200 $110.00
33 New ABC, BC 6# $0000 $59 00 $82.00
34 Ne,,, ABC BC 10# $125.00 $9200 $12000
35 New ABC SC 20# $200.00 $167.00 $215,00
36 Ne'A Purple K 10# $2◄0 00 S222 00 $166 00
37 New Pu� K. 20# $250 00 $"20000 n7400
38 New 6L K Class S:115.00 $2◄2 00 $365.00
39 New CO2 5# $150 00 $1Q2_00 S284 00
40 New C0210#' $230 00 1292 00 $400.00 ., NowC0216al! $330 00 S352.00 $484.00
42 NowC0220# $335 00 M99.00 $590.00
43 New-Halatron 2 5# $205 00 M35.00 $283.00
44 New Halatron !># SJO< 00 $685.00 $480.75
45 New Halatron 11# $020 00 $950.00 $9!M 00
48 ve1ve $15.00 $25.00 $12 00
47 Gauge $18 00 $28.00
Gnuge $11.25
R -Clas! $18 00
48 Suppres&1on System Service $150.00 $146.00 $190.00
49 FusibM! Links $18.00 $1500 $1$00
50 Pms 53.00 $2.00 $1 so
51 Hooe Cleaning per Square Foot SlO 00 M8.00 $25.00
52 Hood Cteanrng Per Each Nozzle NOBIO N'A NIA· Per Foot Price
ORmo Included lnciuded lndud<Jd
TOTAL ANNUAL INSPECTION M,5:111.00 $6,126.00 $6,297.50
SefVlce Charge to· Callouts other than Annual $5000 16500 $107.25 Inspection (r' any)
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the
procurement of the Annual Renewal of the Microsoft 365 Licenses that is on Omnia
Partners (Contract #2018011-02) with SHI International Org. and therefore does not
have to be let out for bid. The total amount not-to-exceed $93,146.36. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
11096
13 October 2025
RESOLUTION NO. 5607-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of the Annual Renewal of the
Microsoft 365 Licenses that is on Omnia Partners (Contract #2018011-02) with SHI International
Org. and therefore does not have to be let out for bid. The total amount not-to-exceed $93,146.36.
ADOPTED ON THIS 13TH DAY OF OCTOBER 2025
Attest:
City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of the Annual Subscription for Korterra Services from Korterra, Inc.
with a One-Time Setup Fee of $750.00, An Annual Service Fee of $7,350.00, and an
additional Overage Rate of $0.25 per Ticket; and authorizes Mayor Sherry Sullivan to
execute a contract. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
RESOLUTION NO. 5608-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of the Annual Subscription for
KorTerra Services from KorTerra, Inc. for the Gas Department with a One-Time Setup Fee of
$750.00, an Annual Service Fee of $7,350.00, and an additional Overage Rate of $0.25 per Ticket;
and authorizes Mayor Sherry Sullivan to execute a contract.
ADOPTED ON THIS 13TH DAY OF OCTOBER 2025
Attest:
11097
13 October 2025
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City Council hereby authorizes
Mayor Sherry Sullivan to execute a three (3) year agreement with Maynard Nexsen,
P.C. from October 2025 to September 2028, with a retainer fee of Eight Thousand
Five Hundred Dollars ($8,500.00) per month; plus reimburse monthly for all
reasonable travel and other meeting-related expenses incurred in the performance of
services under the agreement. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
RESOLUTION NO. 5609-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry
Sullivan to execute a three (3) year agreement with Maynard Nexsen from October
2025 to September 2028, with a retainer fee of Eight Thousand Five Hundred Dollars
($8,500.00) per month; plus reimburse monthly for all reasonable travel and other
meeting-related expenses incurred in the performance of services under the
agreement.
DULY ADOPTED THIS 13TH DAY OF OCTOBER 2025
Attest:
�� City Clerk
Councilmember Boone moved to grant the request of the Fairhope East K-6
Parent Teacher Corporation, in collaboration with the Fairhope West Parent Teacher
Partnership and J. Larry Newton Parent Teacher Organization, are requesting
permission to close the streets in downtown Fairhope on Saturday, February 28, 2026,
from 6:00 a.m. to 10:00 a.m. for the 11th Annual "The Pirate Dash"; and requesting
electricity at the starting/ending point of the race on the bluff with barricades at major
road intersections to protect our runners. The Pirate Dash will begin and end at the
same location on Magnolia A venue on the bluff (Henry George Park). Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
11098 13 October 2025 The following individual spoke during Public Participation for Non-Agenda Items: 1)Mayor Sullivan addressed the City Council regarding Domestic ViolenceAwareness Month and Proclamation read earlier; and presented it to arepresentative from The Lighthouse.2)Catherine King, 508 Dyson, addressed the City Council regardingBancroft Corner and mentioned three Cooperatives with one being theFarmers Cooperative. She said the Berglin was Mayor from 1914 to 1916;and owned the Creamery Corner from 1925 to 1961. He ran a dairybusiness and taught farmers. She suggested naming the comer the"Creamery Corner" after Berglin.Councilmember Conyers moved to adjourn the meeting. Seconded by Councilmember Boone, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6: 13 p.m.
Li•u� City Clerk