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HomeMy WebLinkAbout09-17-2025 Recreation Board Meeting MinutesMinutes of the Fairhope Recreation Board The Fairhope Recreation Board met on Wednesday, September 17th, 2025, at 5:15 p.m. at the Fairhope Recreation Center, 803 North Greeno Road, Fairhope, Alabama. Present: Pat White, Cathy Hudson, Charlie Langham, Scott Berry, Mike Baugh, Josh Warren, Debra Flowers, and Mary Lee Matzenger. Absent: Jack Burrell and Corey Martin. The meeting was called to order by Mike Baugh at 5:15 p.m. The minutes of the August 20th, 2025, meeting was considered and approved on a motion by Josh Warren, seconded by Charlie Langham, none opposed. Guest(s): Gary Gove, Robert Jernigan, and Chris McNeil At 5:16 pm, a motion to go into executive session for potential Rec Board vacancies was made by Josh Warren, seconded by Scott Berry, none opposed. After interviews with Robert Jernigan and Chris McNeil were had, a motion was made by Josh Warren, seconded by Scott Berry to exit out of executive session at 5:59 pm, none opposed. Recreation Project Updates: Pat White informed the Board of the following updates: • Youth softball will have a covered batting cage structure going up soon. We had money budgeted for a playground and after discussing it with their board members, they requested we use that money to build them a covered cage and pitching station. Council approved the budget adjustment at the last council meeting, and we have a contractor lined up to get the project moving. • The soccer complex will have a new pavilion structure going in-pending council approval. After months of getting drawings approved, meeting with contractors , and getting competitive quotes on the initial location of a pavilion , soccer board members expressed their desire to have it in another location closer to the concessions building. After more drawing approvals, meeting with contractors, and receiving quotes, we have a plan and a contractor to move forward pending council approval. • The shade structures installation process at all youth baseball fields at Volanta Park started this week. They anticipate being finished by the first of next week. • The Fairhope Pool Rehabilitation project bid is out for advertisement. The bids are scheduled to be opened on 10/23. Intent is to get it on the Council meeting on 11/10 for approval to be able to have a contract and notice to proceed by December. Recreational Operations Updates: • Youth football held their 1st Saturday of tackle football season on September 6th. The reports received were that parking and traffic flow were horrendous, and the lines were long for the bathrooms. • Youth baseball started their Fall season games this Monday night after giving their game schedule to us on Friday of last week. We are working with all leagues to improve the line of communication so that we are better prepared. • Youth softball started their Fall season games last night at Founders Park. • This is homecoming week, and we will host Robertsdale this Friday night at WC Majors Field. The field crew is working hard on getting the new logo in the center of the field painted as well as the ribbons that are painted on the field every September for childhood cancer awareness month. • Would like to thank Becky and Juana for their willingness to help with the opening weeks of the new Nature Preserve Park. They have been going to the park on Sundays to check on the bathrooms, trash cans, watering landscaping, and overall condition of the park and trails. • Update on stadium press box: agreement was made on redoing the existing press box and that should be able to get bid out soon. • Highway 13/32 project status-will now be part of a sub-committee that will include Debra Flowers, Josh Warren, and Mike Baugh. • Recreation’s 5-year plan will now be part of a sub-committee that will be headed by Cathy Hudson. • Each park will be assigned a Rec Board Member (see below): • Mary Lee Latzenger: Fairhope Soccer Complex/ Founders Park/Colony Property • Mike Baugh: Baseball Park • Josh Warren: Youth football (Barnwell) • Cathy Hudson: Fairhope Rec Center and Pool • Scott Berry: Mike Ford Tennis Center • Charlie Langham: WC Majors Field • Debra Flowers: Dog Park/Volanta Being no further business, the meeting was adjourned at 6:30 p.m.