HomeMy WebLinkAbout09-22-2025 City Council Meeting Minutes11038
STATE OF ALABAMA )(
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Mondav, 22 September 2025.
Present were Council President Jack Burrell, Councilmembers: Jimmy
Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney
Marcus E. McDowell, and City Clerk Lisa A. Hanks. Councilmember Corey Martin
was absent.
There being a quorum present, Council President Burrell called the meeting to
order at 6:02 p.m. The invocation was given by Music Minister George Williams with
Fairhope Avenue Baptist Church and the Pledge of Allegiance was recited.
Council President stated there was a need to add on an agenda item after
Agenda Item Number 26: a resolution that the City of Fairhope approves the
procurement of two (2) Eaton Regulators to replace a failed regulator at the Nichols
Substation from Gresco for a not -to -exceed cost of $182,050.00. The regulators are
exempt from formal bidding per Code of Alabama 1975, Section 41-16-5 1 (b)(7). This is
to replace a failed regulator, and provide a backup for the future.
Councilmember Robinson moved to add on the above -mentioned item not on
the printed agenda. Seconded by Councilmember Boone, motion passed unanimously
by voice vote.
Councilmember Conyers moved to approve minutes of the 8 September 2025,
regular meeting; and minutes of the 8 September 2025, work session. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
Mayor Sullivan addressed the City Council regarding the following items:
1) George Ladd just returned from Huntsville where the City was awarded
$156,000.00 from ADEM Grant for recycle bins;
2) Recognized Gary Gover for his 25 plus years on Historic Preservation and other
Committees;
3) Introduced the 2025 — 2026 Fairhope Junior City Council.
The following individuals spoke during Public Participation for Agenda Items:
1) Mathew Canceleno, owner of a Vape Shop, addressed the City Council regarding
Agenda Item No. 9: an Ordinance to leNry a Local Excise Tax and require
Business Licenses for the Sale of Consumable Vapor Products in the Corporate
Limits and the Police Jurisdiction of the City of Fairhope. He said this would be a
75% Tax and explained his reason why he objects to the Excise Tax.
11039
22 September 2025
Councilmember Conyers gave a shout out to the newly appointed Fairhope
Junior City Council.
Council President Burrell said this is a well rounded group. He mentioned
Councilmember Conyers and his daughter in the Homecoming Court.
Councilmember Robinson moved for final adoption of Ordinance No. 1840,
an ordinance to repeal Ordinance No. 1646, and Codified as Chapter 7, Article X, of
the Fairhope Code of Ordinances: and Dissolve the City of Fairhope Building Code
Board of Appeals. (Introduced at the September 8, 2025 City Council Meeting)
Seconded by Councilmember Boone, motion for final adoption passed by the
following voice votes: AYE — Burrell, Conyers, Robinson, and Boone. NAY - None.
Councilmember Robinson moved for final adoption of Ordinance No. 1841,
an ordinance concerning Unsafe Structures and Dangerous Buildings; and the Code
of Ordinances of Fairhope are hereby amended to repeal Article V, Sections 7-86
through 7-110 in its entirety and replace them with a new Article V, Sections 7-86
through 7-103. (Introduced at the September 8, 2025 City Council Meeting)
Seconded by Councilmember Conyers, motion for final adoption passed by the
following voice votes: AYE — Burrell, Conyers, Robinson, and Boone. NAY - None.
Councilmember Conyers introduced in writing an ordinance to repeal and
replace Ordinance No. 1586, Ordinance No. 1599, and Ordinance No. 1804: The
Schedule of Fees for Construction and Building Permits. Due to lack of a motion for
immediate consideration, this ordinance will layover until the October 13, 2025 City
Council meeting.
Councilmember Boone introduced in writing Ordinance No. 1842, an
ordinance to amend Ordinance No. 1233 known as the City of Fairhope Business
License Code, Chapter 8, Section 22. License Classifications. In order to take
immediate action, Councilmember Conyers moved for immediate consideration.
Seconded by Councilmember Robinson, motion for immediate consideration passed
unanimously by the following voice votes: AYE — Burrell, Conyers, Robinson, and
Boone. NAY - None. Councilmember Boone then moved for final adoption of
Ordinance No. 1842. Seconded by Councilmember Conyers, motion for final
adoption passed by the following voice votes: AYE — Burrell, Conyers, Robinson, and
Boone. NAY - None.
Councilmember Conyers introduced in writing Ordinance No. 1843, an
ordinance to levy a Local Excise Tax and Require Business Licenses for the Sale of
Consumable Vapor Products in the Corporate Limits and the Police Jurisdiction of the
City of Fairhope. The Council discussed the percentage of the tax and decided to
reduce the Excise Tax from 10 percent to four percent in the City Limits, and to
reduce the Excise Tax from five percent to 2 percent in the Police Jurisdiction.
11040
22 September 2025
Councilmember Conyers withdrew introduction the Ordinance and then he
introduced the revised ordinance levy a Local Excise Tax and Require Business
Licenses for the Sale of Consumable Vapor Products in the Corporate Limits and the
Police Jurisdiction of the City of Fairhope with the amended percentages.
In order to take immediate action, Councilmember Boone moved for
immediate consideration. Seconded by Councilmember Conyers, motion for
immediate consideration passed unanimously by the following voice votes: AYE —
Burrell, Conyers, Robinson, and Boone. NAY - None. Councilmember Boone then
moved for final adoption of Ordinance No. 1843. Seconded by Councilmember
Robinson, motion for final adoption passed by the following voice votes: AYE —
Burrell, Conyers, Robinson, and Boone. NAY - None.
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Mark B. Hammond, Architect, for Professional
Architectural & Engineering Services for a 3rd Peer Review of Design by Adams &
Stewart for 2022-PWI 004 HMGP Saferoom; and hereby authorizes Mayor Sullivan
to negotiate the not -to -exceed fee to be approved by Council. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5559-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City Council approves the selection by Mayor Sherry Sullivan for Mark
B. Hammond, Architect, for Professional Architectural & Engineering Services for a
3rd Peer Review of Design by Adams & Stewart for 2022-PWI 004 HMGP
Saferoom; and hereby authorizes Mayor Sullivan to negotiate the not -to -exceed fee to
be approved by Council.
DULY ADOPTED THIS 22ND DAY OF SEPTEMBER, 2025
a`ck Burr �ncil President
Attest:
4s, Li A. ankC
City Clerk
11041
22 September 2025
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that Mayor Sherry Sullivan is hereby
authorized to execute a contract for Extension No. 1 for (RFQ PS25-007)
Professional Consulting Services for 3rd Party Review of Construction Documents
with International Code Council Inc. and increase the annual cost not -to -exceed
$35,000.00. Seconded by Councilmember Boone, motion passed unanimously by
voice vote.
RESOLUTION NO. 5560-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1 ] That Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension
No. 1 for (RFQ PS25-007) Professional Consulting Services for 3d Party Review of
Construction Documents with International Code Council Inc. and increase the annual
cost not -to -exceed $35,000.00.
ADOPTED ON THIS 22ND DAY OF SEPTEMBER 2025
ck Burre ouncil President
Attest:
A. r anks, MMC
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the award
of the Request for Quotes for Labor for the rebuilding of the two finger piers at the
Municipal Pier to Stewart Marine & Construction, LLC for a not -to -exceed cost of
$19,300.00 plus $2,000.00 contingency for unforeseen issues. This Public Works
project will be less than $100,000.00, and therefore does not need to be formally bid
out. Authorize Treasurer to transfer $21,300.00 in FY2025 Budget from Streets -
Material & Landscaping (001350-51410) to Streets - Capital Improvements (001350-
50475). Seconded by Councilmember Boone, motion passed unanimously by voice
vote.
11042
22 September 2025
RESOLUTION NO.5561-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1 ] That the City of Fairhope approves the award of the Request for Quotes for Labor
for the rebuilding of the two finger piers at the Municipal Pier to Stewart Marine &
Construction, LLC for a not -to -exceed cost of $19,300.00 plus $2,000.00 contingency
for unforeseen issues. This Public Works project will be less than $100,000.00, and
therefore does not need to be formally bid out. Authorize Treasurer to transfer up to
$21,300.00 in FY2025 Budget from Streets — Material & Landscaping (001350-
51410) to Streets — Capital Improvements (001350-50475).
DULY ADOPTED ON THIS 22ND DAY OF SEPTEMBER 2025
rim � ..._ ,
Attest:
A4-�
Li s, MC
City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the award of
the Request for Quotes for Materials for the rebuilding of the two finger piers at the
Municipal Pier to O'Neal Steel Company for a not -to -exceed cost of $4,948.42 plus
$1,000.00 contingency for unforeseen issues with the design. This Public Works
project will be less than $100,000.00, and therefore does not need to be formally bid
out. Authorize Treasurer to transfer $5,948.42 in FY2025 Budget from Streets -
Material & Landscaping (001350-51410) to Streets - Capital Improvements (001350-
50475). Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
11043
22 September 2025
RESOLUTION NO.5562-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1 ] That the City of Fairhope approves the award of the Request for Quotes for
Materials for the rebuilding of the two finger piers at the Municipal Pier to O'Neal
Steel Company for a not -to -exceed cost of $4,948.42 plus $1,000.00 contingency for
unforeseen issues with the design. This Public Works project will be less than
$100,000.00, and therefore does not need to be formally bid out. Authorize Treasurer
to transfer up to $5,948.42 in FY2025 Budget from Streets — Material & Landscaping
(001350-51410) to Streets — Capital Improvements (001350-50475).
DULY ADOPTED ON THIS 22ND DAY OF SEPTEMBER 2025
Arry, ouncil President
Attest:
Lis . 4Hank MM
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of galvanizing services for materials for the rebuilding of the two finger
piers at the Municipal Pier to AZZ Galvanizing - Moss Point for $0.53 per pound, for
an estimated cost of $3,000.00. This Public Works project will be less than
$100,000.00, and therefore does not need to be formally bid out. Authorize Treasurer
to transfer $3,000.00 in FY2025 Budget from Streets - Material & Landscaping
(001350-51410) to Streets - Capital Improvements (001350-50475). Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
11044
22 September 2025
RESOLUTION NO. 5563-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of galvanizing services for
materials for the rebuilding of the two finger piers at the Municipal Pier to AZZ Galvanizing —
Moss Point for $0.53 per pound, for an estimated cost of $3,000.00. This Public Works project
will be less than $100,000.00, and therefore does not need to be formally bid out. Authorize
Treasurer to transfer $3,000.00 in FY2025 Budget from Streets — Material & Landscaping
(001350-51410) to Streets — Capital Improvements (001350-50475).
ADOPTED ON THIS 22ND DAY OF SEPTEMBER 2025
a Burr( ncil President
Attest:
L' Han s, M C
City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute Change Order No. 1 for unforeseen conditions for the repair of a Travis
Walking Floor Trailer for the Sanitation Department with Gulf City Body and Trailer
Works, Inc. for a cost of $10,477.50. The new total repair cost will be $40,436.00.
Seconded by Councilmember Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5564-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows: That Mayor Sherry Sullivan is hereby authorized to execute Change
Order No. 1 for unforeseen conditions for the repair of a Travis Walking Floor Trailer for the
Sanitation Department with Gulf City Body and Trailer Works, Inc. for a cost of $10,477.50. The
ne�N total repair cost will be $40,436.00.
ADOPTED ON THIS 22ND DAY OF SEPTEMBER 2025
ack Burrell ouncil President
Attest:
isa A. nks, M
City Clerk
11045
22 September 2025
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 25-034) to Layne, A Granite
Company for Well No. 5 Inspection, Cleaning and Pump Refurbishment with a bid
proposal not -to -exceed $300,000.00. Seconded by Councilmember Robinson, motion
passed unanimously by voice vote.
RESOLUTION NO.5565-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1 ] That the City of Fairhope did request, receive, and open bids for (Bid No. 25-034)
Well No. 5 Inspection, Cleaning and Pump Refurbishment for the City of Fairhope
Water and Wastewater Department.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Contractor
Layne, A Granite Company
Morrow Water Technologies, Inc.
Donald Smith Company, Inc.
Base Bid I Alternate 1 TOTAL
$272,000
$28,000
$300,000
$245,477
$78,735
$324,212
$290,073
$79,621
$369,694
[3] After evaluating the bid proposals with the required bid specifications, Layne, A
Granite Company is now awarded (Bid No. 25-034) for Well No. 5 Inspection,
Cleaning and Pump Refurbishment for the City of Fairhope Water and Wastewater
Department with a bid proposal not -to -exceed $300,000.00.
ADOPTED ON THIS 22ND DAY OF SEPTEMBER, 2025
Attest:
� /fir
Li A. H s, MAC
City Clerk
J.Belil PreisyideCnft�o�i1
11046
22 September 2025
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute Change Order No. 1 for the 8" Water Main at Portico Simpson with W.R.
Mitchell Contractor, Inc. for a cost of $20,500.00. The new total project cost will be
$81,870.00. This Public Works project will be less than $100,000.00, and therefore
does not need to be formally bid out. Seconded by Councilmember Robinson, motion
passed unanimously by voice vote.
RESOLUTION NO. 5566-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[ 1 ] That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1
for the 8" Water Main at Portico Simpson with W.R. Mitchell Contractor, Inc. for a
cost of $20,500.00 The new total project cost will be $81,870.00. This Public Works
project will be less than $100,000.00, and therefore does not need to be formally bid
out.
ADOPTED ON THIS 22ND DAY OF SEPTEMBER 2025
57
/k Burr ouncil President
Attest:
16 A. H'ks, M
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope has voted to approve
the procurement of the installation of new CAT6 cabling throughout the Public
Utilities Building fi-om Network Cabling Services, Inc; and authorizes procurement
based on the option allowed by the Code of Alabama 1975, Section 41-16-51(15)
"Contractual services and purchases related to, or having an impact upon, security
plans, procedures, assessments, measures, or systems, or the security or safety of
persons, structures, facilities, or infrastructures." The cost not -to -exceed $76,150.00.
Seconded by Councilmember Robinson, motion passed unanimously by voice vote.
11047
22 September 2025
RESOLUTION NO. 5567-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAHWOPE, ALABAMA, as follows:
[ 1 ] That the City of Fairhope has voted to approve the procurement of the
installation of new CAT6 cabling throughout the Public Utilities Building from
Network Cabling Services, Inc.; and authorizes procurement based on the option
allowed by the Code of Alabama 1975, Section 41-16-51(15) "Contractual services
and purchases related to, or having an impact upon, security plans, procedures,
assessments, measures, or systems, or the security or safety of persons, structures,
facilities, or infrastructures." The cost not -to -exceed $76,150.00.
ADOPTED ON THIS 22ND DAY OF SEPTEMBER 2025
ck Burr dncil President
Attest:
ZA.��ars, �C
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope has voted to
approve Avive Connect AEDTM and related software systems as a sole source with
Avive Solutions, Inc.; and authorizes procurement based on the option allowed by the
Code of Alabama 1975, Section 41-16-51(13). The cost for 30 Avive Connect
AEDsT111 plus software is not -to -exceed $86,954.72. The City of Fairhope also
authorizes the use of funds from the McKesson Alabama Settlement Agreement. This
purchase constitutes a public purpose, and the City can further safeguard the safety of
its staff and residents for eight plus years with 30 rechargeable AEDs strategically
placed in City buildings and vehicles. Seconded by Councilmember Boone, motion
passed unanimously by voice vote.
11048
22 September 2025
RESOLUTION NO.5568-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAHMOPE, ALABAMA, as follows:
[ 1 ] That the City of Fairhope has voted to approve Avive Connect AEDTM and
related software systems as sole source with Avive Solutions, Inc.; and authorizes
procurement based on the option allowed by the Code of Alabama 1975, Section
41-16-51(13). The cost for 30 Avive Connect AEDsTM plus software is not -to -
exceed $86,954.72. The City of Fairhope also authorizes the use of funds from the
McKesson Alabama Settlement Agreement. This purchase constitutes a public
purpose, and the City can further safeguard the safety of its staff and residents for
eight plus years with 30 rechargeable AEDs strategically placed in City buildings
and vehicles.
ADOPTED ON THIS 22ND DAY OF SEPTEMBER 2025
ack Burr, , Council President
Attest:
L a . Ha s, MM
Ci y Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the award
of the Request for Quotes for Labor and Materials for the Open Air Pavilion Storm
Shelter at Fairhope Soccer Complex to M.H. McLaughlin, LLC for a not -to -exceed
project cost of $45,711.18. This Public Works project will be less than $100,000.00,
and therefore does not need to be formally bid out. Seconded by Councilmember
Conyers, motion passed unanimously by voice vote.
11049
22 September 2025
RESOLUTION NO.5569-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for
Labor and Materials for the Open Air Pavilion Storm Shelter at Fairhope Soccer Complex to
M.H. McLaughlin, LLC for a not -to -exceed project cost of $45,711.18. This Public Works
project will be less than $100,000.00, and therefore does not need to be formally bid out.
DULY ADOPTED ON THIS 22ND DAY OF SEPTEMBER 2025
Burrell, ncr President
Attest:
i
Lisa . Hanks, M
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the award
of the Request for Quotes for EMT services during City special events to Medstar
d/b/a Lifeguard Ambulance Service, LLC for a not -to exceed cost of $100.00 per
hour. Seconded by Councilmember Conyers, motion passed unanimously by voice
vote.
RESOLUTION NO.5570-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for
EMT services during City special events to Medstar d/b/a Lifeguard Ambulance Service,
LLC for a not -to -exceed cost of $100.00 per hour.
DULY ADOPTED ON THIS 22ND DAY OF SEPTEMBER 2025
ck Burrel o cil President
Attest:
44-
4
Ha s, M
City Clerk
11050
22 September 2025
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that The City of Fairhope adopts a Resolution
in Support of Thomas Hospital's request to the Certificate of Need Review Board to
relocate its cardiovascular program into the new facility on the hospital campus and
add another catheterization lab. Seconded by Councilmember Boone, motion passed
unanimously by voice vote. Council President said he thought they were adding a lab
and shutting the other one. He stated, "we all agreed that before they could move into
the new facility, parking would be addressed."
RESOLUTION NO. 5571-25
RESOLUTION IN SUPPORT OF THOMAS HOSPITAL'S
REQUEST TO THE CERTIFICATE OF NEED REVIEW BOARD
WHEREAS, Thomas Hospital provides comprehensive, award -winning healthcare services,
and is the primary choice for Baldwin County residents; and
WHEREAS, in 2004, Thomas Hospital and its dedicated team of healthcare professionals
provided over 3,000 catheterization lab procedures; and continues to meet the medical needs
of the fastest growing County in the State; and
WHEREAS, the overall population growth, especially seniors age 65 and older, in Baldwin
County continues to lead the State. A primary driver of this growth is access to healthcare
and the result is a need to relocate its cardiovascular program into the new facility on the
hospital campus and add another catheterization lab; and
WHEREAS, the City of Fairhope proclaims its support on this 22nd day of September of
Thomas Hospital's request to the Certificate of Need Review Board to relocate its
cardiovascular program into the new facility on the hospital campus and add another
catheterization lab.
NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE
CITY OF FAIRHOPE, ALABAMA, that The City of Fairhope adopts a Resolution in
Support of Thomas Hospital's request to the Certificate of Need Review Board to relocate its
cardiovascular program into the new facility on the hospital campus and add another
catheterization lab.
ADOPTED ON THIS 22ND DAY OF SEPTEMBER, 2025
r
ack Burrell ou cil President
Attest:
/AW.as, C
City Clerk
11051
22 September 2025
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution to authorize submission of Pre -Application for
FY2026 Airport Improvement Program and Airport Infrastructure Grant Projects for
H.L. "Sonny" Callahan Airport (KCQF). Seconded by Councilmember Conyers,
motion passed unanimously by voice vote.
RESOLUTION NO.5572-25
A RESOLUTION TO AUTHORIZE SUBMISSION OF GRANT
PRE -APPLICATIONS FOR FY2026 AIRPORT IMPROVEMENT PROGRAM
AND AIRPORT INFRASTRUCTURE GRANT PROJECT FUNDING
FOR H. L. "SONNY" CALLAHAN AIRPORT
WHEREAS, the City of Fairhope, Alabama, as the designated Sponsor for H. L.
"Sonny" Callahan Airport (KCQF) ("the Airport") intends to apply for Federal and
State matching funds for Airport Improvement Program (AIP), Airport Infrastructure
Grant (AIG), and ALDOT grants during fiscal year 2026; and
WHEREAS, the overall scope of the AIP, AIG, and ALDOT grants is expected to
j include reimbursement (phase 1) of the replacement of taxiway lighting and guidance
signage project initially funded in FY25, replacement of the AWOS, construction of an
east side access road extension (Phase 1) and construction of an access taxiway on the
southwest side all at H.L. "Sonny" Callahan Airport (KCQF); and
WHEREAS, the submittal of the pre -application is necessary and required in order to
pursue the grants, if awarded.; and
THEREFORE, BE IT RESOLVED, by the City Council of the City of Fairhope,
Alabama as follows:
1. That the City of Fairhope is authorized to make pre -application for
Federal assistance (FAA) and State assistance (ALDOT) for FY2026 projects at H.L.
"Sonny" Callahan Airport, to include the following:
a. Replace Taxiway Lighting System & Guidance Signs —
Reimbursement Ph 1 (AIG);
b. Replace AWOS (AIP);
c. Construct East Side Access Road Extension — Phase 1 (AIP & AIG)
d. Construct Access Taxiway — Southwest Side (AIP)
11052
22 September 2025
2. That the application be submitted for and on behalf of the City of
Fairhope by its Mayor, as designated by the City Council, who is authorized by this
Resolution to sign the application and any related forms or documents on behalf of the
City of Fairhope.
3. That the final grant agreement, if AIP, AIG, and/or ALDOT funds are
awarded based on the pre -application, shall remain subject to the approval of the City
Council.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official
seal of the City of Fairhope on this 22nd day of September, 2025.
ck Burre uncil President
City of Fairhope, Alabama
ATTEST:
Lis . Ha WC
City Clerk
Councilmember Conyers moved to grant the request of Darnelle Wolf,
Baldwin County Humane Society, requesting permission to close streets in downtown
Fairhope on Thursday, October 30, 2025, from 5:00 p.m. to 7:00 p.m. for the Fairhope
Witches Ride 2025. The ride will begin at Coastal Alabama Community College
Amphitheater. This whimsical bike ride benefits local animal rescue and helps
animals throughout our area. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
Councilmember Conyers moved to grant the request of the Friends of the
Halstead, Inc. Street Closure on School Street between Morphy Avenue and Fairhope
Avenue for Live at Five for Concert at Halstead Amphitheater for bus and truck
parking on October 24, 2025. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
Councilmember Robinson moved to appoint Alan Samry and to reappoint
Ginger Golson to the Fairhope Historical Preservation Commission for a three-year
term which will expire September 2028. Seconded by Councilmember Conyers,
motion passed unanimously by voice vote.
11053
22 September 2025
Councilmember Robinson introduced in writing, and moved for the adoption of the
following resolution, a resolution t That the City of Fairhope approves the procurement of
two (2) Eaton Regulators to replace a failed regulator at the Nichols Substation from
Gresco for a not -to -exceed cost of $182,050.00. The regulators are exempt from formal
bidding per Code of Alabama 1975, Section 41-16-51(b)(7). This is to replace a failed
regulator, and provide a backup for the future. Seconded by Councilmember Boone, motion
passed unanimously by voice vote.
RESOLUTION NO. 5573-2.5
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAHMOPE, ALABAMA, as follows:
[ 1 ] That the City of Fairhope approves the procurement of two (2) Eaton Regulators to
replace a failed regulator at the Nichols Substation from Gresco for a not -to -exceed cost of
$182,050.00. The regulators are exempt from formal bidding per Code of Alabama 1975,
Section 41-16-51(b)(7). This is to replace a failed regulator, and provide a backup for the
future.
Attest:
ADOPTED ON THIS 22ND DAY OF SEPTEMBER, 2025
nwiar�.w
ack Burr ouncil President
At the request of the City Attorney, Marcus E. McDowell, the City Council
will rise from the meeting to go into Executive Session based on Alabama Code § 36-
25A-7(a)(3) to discuss pending and potential litigation. The approximate time to be in
Executive Session is 45 minutes. Councilmember Robinson moved to go into
Executive Session. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
Exited the dais at 6:55 p.m. Returned at 7:33 p.m.
11054
22 September 2025
Councilmember Robinson moved to adjourn the meeting. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 7:33 p.m.
c,,,�ak Burre Council President
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City Clerk