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HomeMy WebLinkAbout09-08-2025 City Council Agenda CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, September 8, 2025 - 6:00 PM City Council Chambers Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1. Approve minutes of August 25, 2025, Regular City Council Meeting, August 25, 2025, Work Session, and August 29, 2025, Special City Council Meeting. 2. Report of the Mayor 3. Public Participation – Agenda Items – (3 minutes maximum) 4. Council Comments 5. Final Adoption - Ordinance - An Ordinance to Provide for Rules and Regulations for the Flying Creek Nature Preserve Park. (Introduced at the August 25, 2025 City Council Meeting) 6. Final Adoption - Ordinance - Repealing and Replacing Ord. No. 419 - Camping in Parks. (Introduced at the August 25, 2025 City Council Meeting) 7. Ordinance - An Ordinance to repeal Ordinance No. 1646, and Codified as Chapter 7, Article X, of the Fairhope Code of Ordinances: and Dissolve the City of Fairhope Building Code Board of Appeals. 8. Ordinance - An Ordinance concerning Unsafe Structures and Dangerous Buildings; and the Code of Ordinances of Fairhope are hereby amended to repeal Article V, Sections 7-86 through 7-110 in its entirety and replace them with a new Article V, Sections 7-86 through 7-103. 9. Resolution - To adopt a Transportation Plan pursuant to the Rebuild Alabama Act for FY2026. 10. Resolution - To award (Bid No. 25-047) to Tetra Tech, Inc. for Disaster Debris Removal Monitoring Services 2025. The cost of this contract will be determined if it is activated at the time of a disaster. 11. Resolution - That the City of Fairhope approves Change Order No. 1 for Bid No. 2023WWF-034 for the Working Waterfront and Greenspace Project with Rolin Construction, Inc. to incorporate an integrated ADA-compliant switchback ramp and remove the original funicular and multiple stair systems along the bluff. There is a zero cost difference for this change. 12. Resolution - The City of Fairhope approves the procurement of Professional Services from Artist, Scardamalia Builders, LLC for custom -made park tables and benches for the Flying Creek Nature Preserve for a cost not-to-exceed $19,500.00. The City of Fairhope approves the pre-payment of $9,750.00 upon acceptance of the proposal. City Council Regular Meeting September 8, 2025 Page - 2 - 13. Resolution - To award (Bid No. 25-053) to Bliss Products and Services, Inc. for Community Park Swings with a bid proposal not-to-exceed $50,216.20. 14. Resolution - That the City of Fairhope approves the procurement of Nemesia Nesia, Pansies, and other winter flowers for FY2026 for the Landscaping Department to Billy Harris & Associates, Inc. with a cost of $14,504.54 plus shipping costs. The cost will be included in the FY2026 Budget. Procurement is in agreement as allowed pursuant to Resolution No. 1650-10 adopted May 24, 2010 with designated "Like Item" Flora exceeding the $30,000.00 state bid limit. 15. Resolution - That the City Council to reject all bids (Bid No. 25 -054) to procure an Emergency On-Call Contractor Services (Water/Wastewater Department) Annual Contract; and authorize the re-bid of the annual contract under Code of Alabama 1975, Section 41-16-57(d). 16. Resolution - To award (Bid No. 25-034) to Layne, A Granite Company for Well No. 5 Inspection, Cleaning and Pump Refurbishment with a bid proposal not -to-exceed $300,000.00. 17. Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Installation of Actuating Valves at multiple City wells to Morrow Water Technologies for a not-to-exceed project cost of $95,565.85. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. 18. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Kevin Collier for Professional Consulting Services to provide Water/Wastewater Certification Training (RFQ PS25-034) for a not-to-exceed cost of $10,000.00. 19. Resolution - To award (Bid No. 25-042) to Van Horn Miller Enterprises, LLC. d/b/a Deep South Apparel for City Employee Uniform Shirts Annual Contract for an annual contract amount not-to-exceed $100,000.00. 20. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 2 for (Bid No. 016-18) Inmate Telephone Services with Global Tel*Link Corporation d/b/a ViaPath Technologies to follow the FCC Waiver Order issued on June 30, 2025. There is a zero cost difference for this change. 21. Resolution - That the City Council approves to charge off Uncollectible Utility Accounts for Fiscal Year 2020 in the amount of $166,297.78. 22. Request - Erin Langley, Eastern Shore Repertory Theater requests approval to use Henry George Park from April 22, 2026 - May 4, 2026, for the "Theater on the Bluff" to present "Mary Poppins" for three performances on the bluff on April 29th through May 2nd. In addition, they request usage of the City's barricades and to have City employees assist in the setup and removal of the barricades; and permission to have vehicles in the park for the setup of staging, lighting, etc. City Council Regular Meeting September 8, 2025 Page - 3 - 23. Reappointments - Board of Adjustments & Appeals 24. Appointments/Reappointments - Industrial Development Board 25. Public Participation – (3 minutes maximum) 26. Executive Session 27. Adjourn Regular Meetings of the City Council shall be held on the 2 nd and 4th Monday of each month immediately following the 4:30 p.m. Work Session unless prescheduled and announced otherwise. Next Regular City Council Meeting, Monday, September 22, 2025, 6:00 p.m. or immediately following the Work Session. Fairhope Municipal Complex City Council Chambers 161 North Section Street Fairhope, AL 36532