HomeMy WebLinkAbout08-11-2025 City Council Meeting MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 11 August 2025.
10990
Present were Council President Jack Burrell, Councilmembers: Corey Martin,
Jimmy Conyers, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E.
McDowell, and City Clerk Lisa A. Hanks. Councilmember Jay Robinson was absent.
There being a quorum present, Council President Burrell called the meeting to
order at 6:03 p.m. The invocation was given by Pastor Titus Ulrich of Celebration
Church and the Pledge of Allegiance was recited. Councilmember Martin moved to
approve minutes of the 27 July 2025, regular meeting; and minutes of the 27 July
2025, work session. Seconded by Councilmember Boone, motion passed
unanimously by voice vote.
Mayor Sullivan addressed the City Council and thanked the teachers,
administrators, and everyone affiliated with our schools for what they do to keep our
kids safe. She announced the opening of the ten new pickleball and two tennis courts
will be held on Thursday, August 14, 2025 at 4:00 p.m. Mayor Sullivan commented
that the Flying Creek Nature Preserve Park dedication will be on Saturday, August 23,
2025 between 10:00 a.m. and noon.
Councilmember Martin said he hoped everyone had a very blessed first day of
school.
Councilmember Conyers congratulated the teachers and students. He
mentioned Councilmember Jay Robinson who was with his 12U baseball team in
Branson Missouri for the Cal Ripken World Series.
Councilmember Boone said he wanted to give an at-a-boy to the six citizens
of Fairhope who stopped to offer him help when his truck broke down.
Council President Burrell said he hoped everyone had a happy back to school.
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance No. 1253. Councilmember Martin introduced in writing an
ordinance to zone the property of Gold Kist Corner, LLC to B-2, General Business
District, concurrent with annexation. The property is approximately 4.65 acres and is
located on the southwest comer of State Highway 104 and State Highway 181. PPIN
#19982. The Planning Commission gave a favorable recommendation of this
ordinance. Council President Burrell read the proposed ordinance.
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11 August 2025
Planning Director Hunter Simmons briefly explained the proposed ordinance with the
following condition: a twenty-foot (20") landscape buffer shall be required along all
property lines abutting residentially zoned property in compliance with Article V,
Section B(2) of the Zoning Ordinance.
Council President Burrell opened the Public Hearing at 6: 16 p.m. No one present
opposed the proposed ordinance, the Public Hearing closed at 6: 16 p.m.
Due to lack of a motion for immediate consideration, this ordinance will layover until
the August 25, 2025 City Council meeting.
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance No. 1253. Councilmember Martin introduced in writing an
ordinance to zone the property of Advantage Holdings, LLC to B-2, General Business
District, concurrent with annexation. The property is approximately 2.23 acres and is
located at 21905 State Highway 181. PPIN #66242. The Planning Commission gave
a favorable recommendation of this ordinance. Council President Burrell read the
proposed ordinance.
Planning Director Hunter Simmons briefly explained the proposed ordinance with the
following condition: a twenty-foot (20") landscape buffer shall be required along all
property lines abutting residentially zoned property in compliance with Article V,
Section B(2) of the Zoning Ordinance.
Council President Burrell opened the Public Hearing at 6:20 p.m. No one present
opposed the proposed ordinance, the Public Hearing closed at 6:20 p.m.
Due to lack of a motion for immediate consideration, this ordinance will layover until
the August 25, 2025 City Council meeting.
Councilmember Conyers introduced in wntrng an ordinance to amend
Ordinance No. 1800 known as the Personnel Rules, Policies and Procedures;
specifically, XII. Use of City Vehicles, Section D. Assignment of Vehicles (Item No.
1)Take-Home Vehicles regarding the Police Department.
Due to lack of a motion for immediate consideration, this ordinance will layover until
the August 25, 2025 City Council meeting.
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11 August 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes Mayor
Sullivan to enter into an agreement with the State of Alabama, acting by and through
the Alabama Department of Transportation relating to a project for: Sidewalk along
County Road 13 from Sedgefield Drive to Fox Hollow Phase 3, and from Pecan Park
to Nichols Avenue with pedestrian crossing at Nichols Avenue; Project# CRPES-
0224( ); CPMS Ref# 100078292 and Ref# 100078293. Seconded by Councilmember
Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5525-25
BE IT RESOLVED, BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE AS FOLLOWS:
That the City of Fairhope enter into an agreement with the State of Alabama, acting
by and through the Alabama Department of Transportation relating to a project for:
Sidewalk along CR-13 from Sedgefield Drive to Fox Hollow Phase 3, and from
Pecan Park to Nichols Avenue with pedestrian crossing at Nichols Avenue;
Project# CRPES-0224(); CPMS Ref# 100078292 and 100078293.
Which agreement is before this Council, and that the agreement be executed in the
name of the City, by the Mayor for and on its behalf and that it be attested by the City
Clerk and the official seal of the City be affixed thereto.
BE IT FURTHER RESOLVED that upon the completion of the execution of the
agreement by all parties, that a copy of such agreement be kept on file by the City
Clerk.
Adopted and Approved this 11th day of August, 2025
Attest:
�,"MMC
ity Cler
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11 August 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 25-056-2025-PWI-024) to
Asphalt Services, Inc. for Public Works & Utility Parking & Operations Yard
Expansion and Paving Project with a bid proposal not-to-exceed $497,783.10.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5526-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope did request, receive, and open bids for Bid No. 25-056-
2025-PWI-024 Public Works & Utility Parking & Operations Yard Expansion and
Paving Project for the City of Fairhope Public Works Department.
[2]At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
Bid No. 25-056-2025-PWI-024
Public Works & Utility Parking &
Operations Yard Expansion and Paving Project
[3]After evaluating the bid proposals with the required bid specifications, Asphalt
Services, Inc. is now awarded Bid No. 25-056-2025-PWI-024 Public Works & Utility
Parking & Operations Yard Expansion and Paving Project for the City of Fairhope
Public Works Department with a bid proposal not-to-exceed $497,783.10.
ADOPTED ON THIS 11 TH DAY OF AUGUST, 2025
Attest:
City Clerk
11 August 2025
City of Fairhope Bid Tabulation
Bid 25-056-2025-PWl-024 Public Works, Utility Parking & Operations Yard Expansion and Paving Project
Opened July 31, 2025 at 10:00 A.M.
Vendor
Ammons & Blackmon Construction, LLC
Asphalt Services, Inc.
Recommendation:
To the best of my knowledge this is an accurate Bid Tabulation
[\ J��(\ G �
Signature � Q
Erin Wolfe, Purchasing Manager
Bid Documents
Signed I
Notarized (YIN)
YIN
Y/Y
Addendum I&
Bid Bond Revised Bid
(Y/N) Form
(YIN)
y YIY
y Y/Y
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Total Bid
$504,008.50
$497,783.10
Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council hereby authorizes Mayor Sherry Sullivan to have City Staff assist with the Bicycle Racks at the Eastern Shore Art Center as presented in the Work Session on July 28, 2025 which includes pouring concrete pads and installing the racks. Seconded by Councilmember Maiiin, motion passed unanimously by voice vote.
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11 August 2025
RESOLUTION NO. 5527-25
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry
Sullivan to have City Staff assist with the Bicycle Racks at the Eastern Shore Art
Center as presented in the Work Session on July 28, 2025 which includes pouring
concrete pads and installing the racks.
Adopted on this 11th day of August, 2025
Attest:
��ll�L �anks,MM�
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the award of
the Request for Quotes for Labor and Materials to Construct a New 24' x 50' Covered
Batting Cage at Founders Park to TEC Construction for a not-to-exceed project cost
of $34,072.00. This Public Works project will be less than $100,000.00; and
therefore, does not need to be formally let out for bid.
And, authorizes the Treasurer to transfer $34,072.00 from Founders Park Playground
Equipment project previously approved to be funded by Impact Fees by Resolution
No. 5205-24, adopted September 30, 2024. This project ("a New 24' x 50' Covered
Batting Cage at Founders Park for a not-to-exceed project cost of $34,072.00") shall
be paid from the Impact Fess Account and meets the criteria for use of these funds for
"Parks and Recreation." Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
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11 August 2025
RESOLUTION NO. 5528-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That the City of Fairhope approves the award of the Request for Quotes for Labor and
Materials to Construct a New 24' x 50' Covered Batting Cage at Founders Park to TEC
Construction for a not-to-exceed project cost of $34,072.00. This Public Work s project
will be less than $100,000.00 and therefore does not need to be formally let out for bid;
and authorizes the Treasurer to transfer $34,072.00 from Founders Park Playground
Equipment project previously approved to be funded by Impact Fees by Resolution No.
5205-24, adopted September 30, 2024.
[2]This project ("a New 24' x 50' Covered Batting Cage at Founders Park for a not-to
exceed project cost of $34,072.00") shall be paid from the Impact Fess Account and
meets the criteria for use of these funds for "Parks and Recreation" which is a Benefit
Area for (i) the acquisition of new public parks lands, (ii) the construction, development
and/or improvement of public recreational facilities, (iii) the construction, development
and/or improvement of public park amenities, (iv) the acquisition of new park vehicles,
and (v) the parks and recreation component of the "Impact Fee Study" prepared by
Tischler Bise.
DULY ADOPTED ON THIS 11 TH DAY OF AUGUST, 2025
Attest:
�-{e,� Li�nks,M6
City Clerk
Coun cilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the award of
the Request for Quotes for Labor and Materials for the Willow Bridge Street Sewer
Tie-In to Ball Con for a not-to-exceed project cost of $36,900.00. This Public Works
project will be less than $100,000.00 and therefore does not need to be fonnally bid
out; and authorizes the Treasurer to transfer $36,900.00 in FY25 Budget from
Wastewater Repairs and Maintenance to Wastewater System Improvements
Collections. Seconded by Councilmember Martin, motion passed unanimously by
voice vote.
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11 August 2025
RESOLUT ION NO. 5529-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for
Labor and Materials for Willow Bridge Street Sewer Tie-In to Ball Con for a not-to-exceed
project cost of $36,900.00. This Public Works project will be less than $100,000.00 and
therefore does not need to be formally bid out; and authorizes the Trea surer to transfer
$36,900.00 in FY25 Budget from Wastewater Repairs and Maintenance to Wastewater
System Improvements-Collections.
DULY ADOPTED ON THIS 11 TH DAY OF AUGUST, 2025
Attest:
Li
�
�
City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a Contract with O'Donnell & Associates, Inc. for Professional
Hydrogeological Services (RFQ PS25-033) with a not-to-exceed amount of
$41,274.00. Seconded by Councilmember Conyers, motion passed unanimously by
voice vote.
RESOLUTION NO. 5530-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute Contract with
O'Donnell & Associates, Inc. for Professional Hydrogeological Services (RFQ PS25-033) with a
not-to-exceed an1ount of $41,274.00.
ADOPTED ON THIS 28TH DAY OF JUL Y, 2025
Attest:
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11 August 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution to rescind Resolution No. 5433-25 awarding
Bid No. 25-022 Joint Use Attachment Inventory for City of Fairhope Electric
Department; and to authorize the rebid of this purchase under Code of Alabama 1975,
Section 41-16-57( d). Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
RESOLUTION NO. 5531-25
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]To rescind Resolution No. 5433-25 awarding Bid No. 25-022 Joint Use
Attachment Inventory for City of Fairhope Electric Department; and to authorize the
rebid of this purchase order under Code of Alabama 1975, Section 41-16-57(d).
ADOPTED ON THIS 11 TH DAY OF AUGUST, 2025
Attest:
LiM.as,MMC
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
replacement of the engine in Bucket Truck 1038 for the Electric Department for the
estimated cost of $33,123.01 from Lazzari Truck Repair, Inc.; and authorize the
Treasurer to make a budget transfer of $30,000.00 from Maintenance-Plant. Seconded
by Councilmember Conyers, motion passed unanimously by voice vote.
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11 August 2025
RESOLUTION NO. 5532-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the replacement of the engine in Bucket
Truck 103 8 for the Electric Department for the estimated cost of $33,123.01 from Lazzari
Truck Repair, Inc.; and authorize the Treasurer to make a budget transfer of $30,000.00
from Maintenance-Plant.
DULY ADOPTED ON THIS 11 TH DAY OF AUGUST, 2025
�1" urrcll,°resident
Attest:
�Altf.l✓ �anb:MM
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council to reject all bids (Bid No.
25-055) to procure a Fire Extinguisher Inspection Services Annual Contract; and
authorize the rebid of the annual contract under Code of Alabama 1975, Section 41-
16-57(d). Seconded by Councilmember Boone, motion passed unanimously by voice
vote.
RESOLUTION NO. 5533-25
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council to reject all bids (Bid No. 25-055) to
procure a Fire Extinguisher Inspection Services Annual Contract; and authorize the re-bid of
the annual contract under Code of Alabama 1975, Section 41-16-57(d).
ADOPTED ON THIS 11TH DAY OF AUGUST, 2025
Attest:
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11 August 2025
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute the Discontinuance of Service with Tyler Technologies for the Incode
Court Online Component for the Municipal Court Magistrates. Seconded by
Councilmember Martin, motion passed unanimously by voice vote.
RESOLUTION NO. 5534-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute
the Discontinuance of Service with Tyler Technologies for the Incode Court Online
Component for the Municipal Court Magistrates.
ADOPTED ON THIS 11 TH DAY OF AUGUST, 2025
Attest:
City Clerk
Councilmember Boone moved to adjourn the meeting. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 6:31 p.m.
Us'�nks,
City Clerk