HomeMy WebLinkAboutCity Council Agenda Packet, August 25, 2025
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, August 25, 2025 - 6:00 PM
City Council Chambers
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
Final Adoption
property of Gold Kist Corner, LLC to B-
southwest corner of State Highway 104 and State Highway 181. PPIN
#19982.
Final Adoption
property of Advantage Holdings, LLC to B-
State Highway 181. PPIN #66242. (Introduced at the August 11, 2025 City Council
Meeting.)
7. - Ordinance - Amending Ordinance No. 1800 known as the
Personnel Rules, Policies and Procedures; specifically, XII. Use of City Vehicles,
Section D. Assignment of Vehicles (Item No. 1) Take-
Page 1 of 273
City Council Regular Meeting
August 25, 2025
Page - 2 -
13. Resolution - To award (Bid No. 25-052) to Great Southern Recreation, LLC. for
Artificial Turf at Community Park with a bid proposal not-to-
$144,688.00.
cutting units for Reel Mowers that are on Sourcewell Contract #112624-
Beard Equipment Co. for a cost not to exceed $40,014.56.
from Recreation expenses as follows -
General Maintenance ($15,821.17), Equipment Rental ($6,000.00) to fund thi
amount of $156,000 (ARF26-12-
181 and Gayfer Road 16-Inch Water Transmission Main with a bid proposal not-to
for Professional Consulting Services for (RFQ PS25-
Repair Under Rock Creek with a bid proposal not-to-
Treasurer to transfer $309,285.00 from Water System Improvement -
(004010-59500
Improvement - Collections (004020-
Fairhope (“Host”) to allow the insta
retainer fee of Eight Thousand Dollars ($8,000.00) per month; and a not-to-
Page 2 of 273
City Council Regular Meeting
August 25, 2025
Page - 3 -
22. Adjourn
Regular City Council Meetings of the City Council shall be held on
the 2nd and 4th Monday of each month immediately following the
4:30 p.m. Work Session unless prescheduled and announced otherwise.
Fairhope Municipal Complex
Council Chambers
161 North Section Street
Page 3 of 273
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1049
FROM: Lisa Hanks, CITY CLERK
SUBJECT: Approve minutes of the August 11, 2025, Regular City Council
Meeting and minutes of the August 11, 2025, Work Session.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
City Council approval of minutes.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 4 of 273
STATE OF ALABAMA )(
:
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 11 August 2025.
Present were Council President Jack Burrell, Councilmembers: Corey Martin,
Jimmy Conyers, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E.
McDowell, and City Clerk Lisa A. Hanks. Councilmember Jay Robinson was absent.
There being a quorum present, Council President Burrell called the meeting to
order at 6:03 p.m. The invocation was given by Pastor Titus Ulrich of Celebration
Church and the Pledge of Allegiance was recited. Councilmember Martin moved to
approve minutes of the 27 July 2025, regular meeting; and minutes of the 27 July
2025, work session. Seconded by Councilmember Boone, motion passed
unanimously by voice vote.
Mayor Sullivan addressed the City Council and thanked the teachers,
administrators, and everyone affiliated with our schools for what they do to keep our
kids safe. She announced the opening of the ten new pickleball and two tennis courts
will be held on Thursday, August 14, 2025 at 4:00 p.m. Mayor Sullivan commented
that the Flying Creek Nature Preserve Park dedication will be on Saturday, August 23,
2025 between 10:00 a.m. and noon.
Councilmember Martin said he hoped everyone had a very blessed first day of
school.
Councilmember Conyers congratulated the teachers and students. He
mentioned Councilmember Jay Robinson who was with his 12U baseball team in
Branson Missouri for the Cal Ripken World Series.
Councilmember Boone said he wanted to give an at-a-boy to the six citizens
of Fairhope who stopped to offer him help when his truck broke down.
Council President Burrell said he hoped everyone had a happy back to school.
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance No. 1253. Councilmember Martin introduced in writing an
ordinance to zone the property of Gold Kist Corner, LLC to B-2, General Business
District, concurrent with annexation. The property is approximately 4.65 acres and is
located on the southwest corner of State Highway 104 and State Highway 181. PPIN
#19982. The Planning Commission gave a favorable recommendation of this
ordinance. Council President Burrell read the proposed ordinance.
Page 5 of 273
11 August 2025
Planning Director Hunter Simmons briefly explained the proposed ordinance with the
following condition: a twenty-foot (20”) landscape buffer shall be required along all
property lines abutting residentially zoned property in compliance with Article V,
Section B(2) of the Zoning Ordinance.
Council President Burrell opened the Public Hearing at 6:16 p.m. No one present
opposed the proposed ordinance, the Public Hearing closed at 6:16 p.m.
Due to lack of a motion for immediate consideration, this ordinance will layover until
the August 25, 2025 City Council meeting.
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance No. 1253. Councilmember Martin introduced in writing an
ordinance to zone the property of Advantage Holdings, LLC to B-2, General Business
District, concurrent with annexation. The property is approximately 2.23 acres and is
located at 21905 State Highway 181. PPIN #66242. The Planning Commission gave
a favorable recommendation of this ordinance. Council President Burrell read the
proposed ordinance.
Planning Director Hunter Simmons briefly explained the proposed ordinance with the
following condition: a twenty-foot (20”) landscape buffer shall be required along all
property lines abutting residentially zoned property in compliance with Article V,
Section B(2) of the Zoning Ordinance.
Council President Burrell opened the Public Hearing at 6:20 p.m. No one present
opposed the proposed ordinance, the Public Hearing closed at 6:20 p.m.
Due to lack of a motion for immediate consideration, this ordinance will layover until
the August 25, 2025 City Council meeting.
Councilmember Conyers introduced in writing an ordinance to amend
Ordinance No. 1800 known as the Personnel Rules, Policies and Procedures;
specifically, XII. Use of City Vehicles, Section D. Assignment of Vehicles (Item No.
1) Take-Home Vehicles regarding the Police Department.
Due to lack of a motion for immediate consideration, this ordinance will layover until
the August 25, 2025 City Council meeting.
*
*
Page 6 of 273
11 August 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes Mayor
Sullivan to enter into an agreement with the State of Alabama, acting by and through
the Alabama Department of Transportation relating to a project for: Sidewalk along
County Road 13 from Sedgefield Drive to Fox Hollow Phase 3, and from Pecan Park
to Nichols Avenue with pedestrian crossing at Nichols Avenue; Project# CRPES-
0224( ); CPMS Ref# 100078292 and Ref# 100078293. Seconded by Councilmember
Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5525-25
BE IT RESOLVED, BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE AS FOLLOWS:
That the City of Fairhope enter into an agreement with the State of Alabama, acting
by and through the Alabama Department of Transportation relating to a project for:
Sidewalk along CR-13 from Sedgefield Drive to Fox Hollow Phase 3, and from
Pecan Park to Nichols Avenue with pedestrian crossing at Nichols Avenue;
Project# CRPES-0224( ); CPMS Ref# 100078292 and 100078293.
Which agreement is before this Council, and that the agreement be executed in the
name of the City, by the Mayor for and on its behalf and that it be attested by the City
Clerk and the official seal of the City be affixed thereto.
BE IT FURTHER RESOLVED that upon the completion of the execution of the
agreement by all parties, that a copy of such agreement be kept on file by the City
Clerk.
Adopted and Approved this 11th day of August, 2025
_________________________________
Jack Burrell, Council President
Attest:
________________________________
Lisa A. Hanks, MMC
City Clerk
Page 7 of 273
11 August 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 25-056-2025-PWI-024) to
Asphalt Services, Inc. for Public Works & Utility Parking & Operations Yard
Expansion and Paving Project with a bid proposal not-to-exceed $497,783.10.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
RESOLUTION NO. 5526-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope did request, receive, and open bids for Bid No. 25-056-
2025-PWI-024 Public Works & Utility Parking & Operations Yard Expansion and
Paving Project for the City of Fairhope Public Works Department.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
Bid No. 25-056-2025-PWI-024
Public Works & Utility Parking &
Operations Yard Expansion and Paving Project
[3] After evaluating the bid proposals with the required bid specifications, Asphalt
Services, Inc. is now awarded Bid No. 25-056-2025-PWI-024 Public Works & Utility
Parking & Operations Yard Expansion and Paving Project for the City of Fairhope
Public Works Department with a bid proposal not-to-exceed $497,783.10.
ADOPTED ON THIS 11TH DAY OF AUGUST, 2025
_________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 8 of 273
11 August 2025
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes Mayor
Sherry Sullivan to have City Staff assist with the Bicycle Racks at the Eastern Shore
Art Center as presented in the Work Session on July 28, 2025 which includes pouring
concrete pads and installing the racks. Seconded by Councilmember Martin, motion
passed unanimously by voice vote.
Page 9 of 273
11 August 2025
RESOLUTION NO. 5527-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry
Sullivan to have City Staff assist with the Bicycle Racks at the Eastern Shore Art
Center as presented in the Work Session on July 28, 2025 which includes pouring
concrete pads and installing the racks.
Adopted on this 11th day of August, 2025
_______________________________
Jack Burrell, Council President
Attest:
______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the award of
the Request for Quotes for Labor and Materials to Construct a New 24' x 50' Covered
Batting Cage at Founders Park to TEC Construction for a not-to-exceed project cost
of $34,072.00. This Public Works project will be less than $100,000.00; and
therefore, does not need to be formally let out for bid.
And, authorizes the Treasurer to transfer $34,072.00 from Founders Park Playground
Equipment project previously approved to be funded by Impact Fees by Resolution
No. 5205-24, adopted September 30, 2024. This project (“a New 24’ x 50’ Covered
Batting Cage at Founders Park for a not-to-exceed project cost of $34,072.00”) shall
be paid from the Impact Fess Account and meets the criteria for use of these funds for
"Parks and Recreation." Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
*
*
Page 10 of 273
11 August 2025
RESOLUTION NO. 5528-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope approves the award of the Request for Quotes for Labor and
Materials to Construct a New 24’ x 50’ Covered Batting Cage at Founders Park to TEC
Construction for a not-to-exceed project cost of $34,072.00. This Public Works project
will be less than $100,000.00 and therefore does not need to be formally let out for bid;
and authorizes the Treasurer to transfer $34,072.00 from Founders Park Playground
Equipment project previously approved to be funded by Impact Fees by Resolution No.
5205-24, adopted September 30, 2024.
[2] This project (“a New 24’ x 50’ Covered Batting Cage at Founders Park for a not -to-
exceed project cost of $34,072.00”) shall be paid from the Impact Fess Account and
meets the criteria for use of these funds for "Parks and Recreation" which is a Benefit
Area for (i) the acquisition of new public parks lands, (ii) the construction, development
and/or improvement of public recreational facilities, (iii) the construction, development
and/or improvement of public park amenities, (iv) the acquisition of new park vehicles,
and (v) the parks and recreation component of the "Impact Fee Study" prepared by
TischlerBise.
DULY ADOPTED ON THIS 11TH DAY OF AUGUST, 2025
________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the award of
the Request for Quotes for Labor and Materials for the Willow Bridge Street Sewer
Tie-In to Ball Con for a not-to-exceed project cost of $36,900.00. This Public Works
project will be less than $100,000.00 and therefore does not need to be formally bid
out; and authorizes the Treasurer to transfer $36,900.00 in FY25 Budget from
Wastewater Repairs and Maintenance to Wastewater System Improvements-
Collections. Seconded by Councilmember Martin, motion passed unanimously by
voice vote.
Page 11 of 273
11 August 2025
RESOLUTION NO. 5529-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the award of the Request for Quotes for
Labor and Materials for Willow Bridge Street Sewer Tie-In to Ball Con for a not-to-exceed
project cost of $36,900.00. This Public Works project will be less than $100,000.00 and
therefore does not need to be formally bid out; and authorizes the Treasurer to transfer
$36,900.00 in FY25 Budget from Wastewater Repairs and Maintenance to Wastewater
System Improvements-Collections.
DULY ADOPTED ON THIS 11TH DAY OF AUGUST, 2025
_______________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a Contract with O’Donnell & Associates, Inc. for Professional
Hydrogeological Services (RFQ PS25-033) with a not-to-exceed amount of
$41,274.00. Seconded by Councilmember Conyers, motion passed unanimously by
voice vote.
RESOLUTION NO. 5530-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute Contract with
O’Donnell & Associates, Inc. for Professional Hydrogeological Services (RFQ PS25-033) with a
not-to-exceed amount of $41,274.00.
ADOPTED ON THIS 28TH DAY OF JULY, 2025
_______________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 12 of 273
11 August 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution to rescind Resolution No. 5433-25 awarding
Bid No. 25-022 Joint Use Attachment Inventory for City of Fairhope Electric
Department; and to authorize the rebid of this purchase under Code of Alabama 1975,
Section 41-16-57(d). Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
RESOLUTION NO. 5531-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] To rescind Resolution No. 5433-25 awarding Bid No. 25-022 Joint Use
Attachment Inventory for City of Fairhope Electric Department; and to authorize the
rebid of this purchase order under Code of Alabama 1975, Section 41-16-57(d).
ADOPTED ON THIS 11TH DAY OF AUGUST, 2025
_______________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
replacement of the engine in Bucket Truck 1038 for the Electric Department for the
estimated cost of $33,123.01 from Lazzari Truck Repair, Inc.; and authorize the
Treasurer to make a budget transfer of $30,000.00 from Maintenance-Plant. Seconded
by Councilmember Conyers, motion passed unanimously by voice vote.
*
*
Page 13 of 273
11 August 2025
RESOLUTION NO. 5532-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the replacement of the engine in Bucket
Truck 1038 for the Electric Department for the estimated cost of $33,123.01 from Lazzari
Truck Repair, Inc.; and authorize the Treasurer to make a budget transfer of $30,000.00
from Maintenance-Plant.
DULY ADOPTED ON THIS 11TH DAY OF AUGUST, 2025
_______________________________
Jack Burrell, Council President
Attest:
______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council to reject all bids (Bid No.
25-055) to procure a Fire Extinguisher Inspection Services Annual Contract; and
authorize the rebid of the annual contract under Code of Alabama 1975, Section 41 -
16-57(d). Seconded by Councilmember Boone, motion passed unanimously by voice
vote.
RESOLUTION NO. 5533-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council to reject all bids (Bid No. 25-055) to
procure a Fire Extinguisher Inspection Services Annual Contract; and authorize the re-bid of
the annual contract under Code of Alabama 1975, Section 41-16-57(d).
ADOPTED ON THIS 11TH DAY OF AUGUST, 2025
______________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 14 of 273
11 August 2025
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute the Discontinuance of Service with Tyler Technologies for the Incode
Court Online Component for the Municipal Court Magistrates. Seconded by
Councilmember Martin, motion passed unanimously by voice vote.
RESOLUTION NO. 5534-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute
the Discontinuance of Service with Tyler Technologies for the Incode Court Online
Component for the Municipal Court Magistrates.
ADOPTED ON THIS 11TH DAY OF AUGUST, 2025
___________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Boone moved to adjourn the meeting. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 6:31 p.m.
Jack Burrell, Council President
________________________________
Lisa A. Hanks, MMC
City Clerk
Page 15 of 273
STATE OF ALABAMA ) (
• The first item on the Agenda was the Fairhope Resident Satisfaction Survey presented by
Mayor Sherry Sullivan. She briefly explained and highlighted the main questions on the
survey and the results.
• The Discussion of Rules and Regulations for Flying Creek Nature Preserve Park was next
on the Agenda. Park Ranger/Urban Forester Justin Hammers addressed the City Council
and explained these rules; and answered any questions if needed. He also mentioned the
need to amend the Ordinance for Camping in Parks to allow groups like the Boys Scouts
camping to earn credit for badges.
• The next item on the Agenda was the Planning Regulation Review by Planning Director
Hunter Simmons. First, he introduced Payton Rogers as the new Planning and Zoning
Manager and gave his former places of employment.
Mr. Simmons commented the Attorney Eddie Rowe would be here in place of Attorney
Chris Williams. He stated that the Zoning Ordinance is out of date; and needs to be
revamped to match the Comprehensive Plan. Mr. Simmons said building has been less
since 2021; and what you see now was approved in 2021 or prior. He asked the City
Council to think about a Planned Unit Development (“PUD”) being 33 percent
commercial and a minimum of five acres. He said there would be a Mixed Residential
District to replace the PUD; and there are three types to be proposed. He stated this
would be removing residential uses from commercial.
Council President Burrell said we have to start somewhere, and it can be amended as
needed. He commented we have to look at the number of beds not just it being single
family residential. Mr. Simmons said we are removing Village Districts and looking at
adding Recreational Zoning Districts; i.e., Passive and Active Recreational Districts.
• The Fairhope Airport Authority Update was next on the Agenda and presented by Don
Ward who is Chairman of the Airport Authority. (See attached handout) He mentioned
the new FBO Flight Line First and said they are doing a great job. Mr. Ward said the Air
Race Classic is very beneficial for the City of Fairhope. He said we continue to move
forward with the Fairhope Airport Authority and the H. L. Sonny Callahan Airport.
Councilmember Martin said he was proud of Don Ward and Pel Henry for their work
with the Airport.
Page 16 of 273
Monday, 11 August 2025
• Councilmember Martin stated that the Fairhope Environmental Advisory Board is still
working with the Planning Director Hunter Simmons on greenspace and Comprehensive
Plan.
• IT Director Jeff Montgomery addressed the City Council regarding Agenda Item No. 17;
and answered any questions if needed.
• City Engineer Richard Johnson addressed the City Council regarding Agenda Items No. 8
and No. 9; and answered any questions if needed.
• Electric Superintendent Ben Patterson addressed the City Council regarding Agenda
Items No. 14 and No. 15.
• Water and Wastewater Superintendent Daryl Morefield addressed the City Council
regarding Agenda Items No. 12 and No. 13.
• Public Works Director George Ladd addressed the City Council regarding Agenda Item
No. 16; and answered any questions if needed.
• Recreation Director Pat White addressed the City Council regarding Agenda Item No. 11;
and answered any questions if needed.
Page 17 of 273
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1726
FROM: Hunter Simmons, PLANNING DIRECTOR
SUBJECT: Ordinance to Amend Zoning Ordinance No. 1253 and to zone the
property of Gold Kist Corner, LLC to B-2, General Business District,
concurrent with annexation. The property is approximately 4.65 acres
and is located on the southwest corner of State Highway 104 and
State Highway 181. PPIN #19982.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
That the City Council adopts an Ordinance to Amend Zoning Ordinance No. 1253 and
to zone the property of Gold Kist Corner, LLC to B-2, General Business District,
concurrent with annexation. The property is approximately 4.65 acres and is located on
the southwest corner of State Highway 104 and State Highway 181. PPIN #19982.
BACKGROUND INFORMATION:
Two conditional annexations are on the agenda. The two properties are adjacent to
each other and owned by separate family members. If approved, the existing
businesses would be allowed to remain but any alterations, changes, or additions would
have to follow Fairhope's requirements. The Planning Commission unanimously
recommends approval. Both Staff and Planning Commission recommend one condition
of approval, which, in short, would require a 20' buffer where this property abuts
residentially zoned property.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
Page 25 of 273
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 26 of 273
ORDINANCE NO. ____
AN ORDINANCE AMENDING ORDINANCE NO. 1253
KNOWN AS THE ZONING ORDINANCE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE,
ALABAMA as follows:
The ordinance known as the Zoning Ordinance (No. 1253), adopted 27 June 2005,
together with the Zoning Map of the City of Fairhope, be and the same hereby is
changed and altered in respect to that certain property described below:
After the appropriate public notice and hearing, the Planning Commission of the City of
Fairhope, Alabama has forwarded a favorable recommendation of B-2, General
Business District,
The property of Gold Kist Corner LLC is located on the southwest corner of State
Highway 104 and State Highway 181, Fairhope, AL.
PPIN # 19982
Legal Description: (Case number ZC 25.04)
From the Northeast comer of Section 10, Township 6 South, Range 2 East, run N 89°
57'-W 33.0 feet; thence run South 40.0 feet to the POINT OF BEGINNING; thence
run South along the West margin of Belforest Road, 621.75 feet; thence run S 89° 51'
-W 431.6 feet; thence run North 622.76 feet to the South margin of Alabama
Highway 104; thence run S 89° 57' - E along said South margin of Alabama Highway
104, 431.6 feet to the POINT OF BEGINNING, containing 6.165 acres, and being a
part of the Northeast Quarter of the Northeast Quarter of the Northeast Quarter of the
Northeast Quarter of said Section 10, Baldwin County, Alabama; EXCEPTING
THEREFROM the South 130 feet previously conveyed to John H. Lang.
A map of the property to be rezoned is attached as Exhibit A.
The property is hereby initially zoned B-2, General Business District concurrent
with Annexation into the City of Fairhope. This property shall hereafter be lawful to
construct on such property any structures permitted by Ordinance No. 1253 and to use
said premises for any use permitted or building sought to be erected on said property
shall be in compliance with the building laws of the City of Fairhope and that any
structure shall be approved by the Building Official of the City of Fairhope and that any
structure be erected only in compliance with such laws, including the requirements of
Ordinance No. 1253. A twenty foot (20’) landscape buffer shall be required along all
property lines abutting residentially zoned property in compliance with Article V,
Section B(2) of the Zoning Ordinance.
Page 27 of 273
Ordinance No. _____
Page -2-
Severability Clause - if any part, section or subdivision of this ordinance shall be held
unconstitutional or invalid for any reason, such holding shall not be construed to
invalidate or impair the remainder of this ordinance, which shall continue in full force
and effect notwithstanding such holding.
Effective Date – This ordinance shall take effect immediately upon its due adoption and
publication as required by law.
ADOPTED THIS 25TH DAY OF AUGUST, 2025
______________________________
Jack Burrell, Council President
ATTEST:
______________________________
Lisa A. Hanks, MMC
City Clerk
ADOPTED THIS 25TH DAY OF AUGUST, 2025
______________________________
Sherry Sullivan, Mayor
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Page 32 of 273
: Michelle Melton
Planning Commission (6 Ayes)(0 Nays) voted to recommend approval of ZC 25.04
City Council
August 11, 2025
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1 ZC 25.04 Smith Fresh Kitchen Conditional Annexation B‐2 – July 7, 2025
Summary of Request:
The Applicant/Owner, Gold Kist Corner, LLC, requests conditional annexation with rezoning to B‐2 “General
Business District.” The property is approximately 4.65 acres and is located at the southwest corner of State
Hwys 104 and 181. Lieb Engineering is the authorized agent.
Comments
The property is currently zoned B‐4 “Major Commercial District” by the County. There are two (2) operating
businesses on the subject property: Smith Fresh Kitchen (bka “The Hub” a gas station/convenience store) and
Sweat Tire. Permitted Uses for Baldwin County B‐4 are the following:
Applicant desires to be zoned B‐2 if annexed into the City.
Staff supports B‐2 zoning for the subject property if annexed into the City because B‐2 is the “most similar
district” per Article I, Section C(6)(c) to Baldwin County B‐4 zoning. Allowed uses in County B‐4 and City B‐2
zoning are similar and some of the very same uses, including the current uses on the subject property:
convenience store/gas station and automobile parts sales (i.e. tires).
Google Street View last visited on June 13, 2025.
Page 38 of 273
2 ZC 25.04 Smith Fresh Kitchen Conditional Annexation B‐2 – July 7, 2025
Table 3‐1 Use Table from Fairhope Zoning Ordinance
Page 39 of 273
3 ZC 25.04 Smith Fresh Kitchen Conditional Annexation B‐2 – July 7, 2025
Since the property is anticipated to be annexed into the City then City regulations shall apply once the property
is outright under the City’s jurisdiction going forward as B‐2. As such, future development of the site shall
come into compliance with city standards and connect to city utilities.
Convenience Stores in the City may operate with Special Conditions for the Use set forth in Article III, Section
D(4). Moreover, there are incompatible uses to the west. A Baldwin County RSF‐E parcel, which is residential,
and requires buffering. The Tree Ordinance makes reference to 10 ft buffer strips along the incompatible
property line(s) of the developing property and for property adjacent to public ROWs (Section 20.5‐4(11) and
(4), respectively and Article V, Section B(2) reads:
Because this is a rezoning case, Staff recommends requiring a 20’ landscape buffer abutting all residential
property that is compliant with Article V, Section B(2) above, but would support planting of trees and shrubs
at time of future development. The City Council, with Planning Commission recommendation, has the
authority and discretion to determine if any additional conditions are applicable to the zoning case at hand.
Citizen Comments
Citizen comments received do not favor this conditional annexation. Most of the comments are about
vehicular congestion due to the existing commercial activity and disappointment in ALDOT for missed
opportunities to improve the single ingress/egress for the Hollowbrook subdivision when ALDOT was
expanding Hwy 181. At least one (1) business (“Storage Pro” outdoor shed sales) that was operating on the
subject property has ceased doing business since the application. Re‐zoning from a County district to a
similar city district does not automatically increase any commercial activity in the area. It is currently a
heavily commercially zoned area via city or county zoning. See below.
Page 40 of 273
4 ZC 25.04 Smith Fresh Kitchen Conditional Annexation B‐2 – July 7, 2025
Conceptual Site Plan
Wetland
There are no wetlands whatsoever on the subject property per the Engineer of Record.
Utilities
Water, Sewer, and Gas shall be supplied by Fairhope Utilities. Riviera will provide power.
Criteria – The application shall be reviewed based on the following criteria:
(1) Compliance with the Comprehensive Plan;
Response:
Meets. All corners of Hwys 181 and 104 are considered Suburban Mixed‐Use Centers.
(2) Compliance with the standards, goals, and intent of this ordinance;
Response: Applicant intends to annex into the City of Fairhope and fall under the City’s development
guidelines.
(3) The character of the surrounding property, including any pending development activity;
Response: Meets. Most of the surrounding property is already commercially zoned by the county or city. The
Encounter Commercial Park already has existing businesses and is otherwise developing.
Page 41 of 273
5 ZC 25.04 Smith Fresh Kitchen Conditional Annexation B-2 – July 7, 2025
(4) Adequacy of public infrastructure to support the proposed development;
Response: This is a re-zoning request, without a Site Plan review. Future projects within the subject property
shall ensure adequate public infrastructure. Sweat Tire shall be connected to Fairhope Sewer and Water prior
to the City Council meeting for this case.
(5) Impacts on natural resources, including existing conditions and ongoing post-development conditions;
Response: None anticipated. The site is developed.
(6) Compliance with other laws and regulations of the City;
Response: At the time of any development all applicable laws of the City will be applied.
(7) Compliance with other applicable laws and regulations of other jurisdictions;
Response: At the time of additional development all applicable laws will be applied.
(8) Impacts on adjacent property including noise, traffic, visible intrusions, potential physical impacts, and
property values; and,
Response: The area is an existing commercial hub where such things are commonplace and tolerated. B -2
zoning allows for the same type of impacts that have already happened.
(9) Impacts on the surrounding neighborhood including noise, traffic, visible intrusions, potential physical
impacts, and property values.
Response: Staff do not anticipate any significant issues relating to this criterion because already developed
and no additional or different uses were submitted with the application.
Recommendation:
Staff and Planning Commission recommend that Case ZC 25.04 Smith Fresh Kitchen from County zoned B-4
to Fairhope B-2 “General Business District” be Approved, with the following condition:
1) A twenty-foot (20’) landscape buffer shall be required along all property lines abutting
residentially zoned property in compliance with Article V, Section B(2) of the Zoning Ordinance.
Page 42 of 273
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1727
FROM: Hunter Simmons, PLANNING DIRECTOR
SUBJECT: Ordinance – Amend Zoning Ordinance No. 1253 and to zone the
property of Advantage Holdings, LLC to B-2, General Business
District, concurrent with annexation. The property is approximately
2.23 acres and is located at 21905 State Highway 181. PPIN
#66242.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
That the City Council adopts Ordinance to amend Zoning Ordinance No. 1253 and to
zone the property of Advantage Holdings, LLC to B-2, General Business District,
concurrent with annexation. The property is approximately 2.23 acres and is located at
21905 State Highway 181. PPIN #66242.
BACKGROUND INFORMATION:
Two conditional annexations are on the agenda. The two properties are adjacent to
each other and owned by separate family members. If approved, the existing
businesses would be allowed to remain but any alterations, changes, or additions would
have to follow Fairhope's requirements. The Planning Commission unanimously
recommends approval. Both Staff and Planning Commission recommend one condition
of approval, which, in short, would require a 20' buffer where this property abuts
residentially zoned property.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
Page 50 of 273
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 51 of 273
ORDINANCE NO. ____
AN ORDINANCE AMENDING ORDINANCE NO. 1253
KNOWN AS THE ZONING ORDINANCE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE,
ALABAMA as follows:
The ordinance known as the Zoning Ordinance (No. 1253), adopted 27 June 2005,
together with the Zoning Map of the City of Fairhope, be and the same hereby is
changed and altered in respect to that certain property described below:
After the appropriate public notice and hearing, the Planning Commission of the City of
Fairhope, Alabama has forwarded a favorable recommendation of B-2, General
Business District,
The property of Advantage Holdings, LLC is located at 21905 State Highway 181,
Fairhope, AL.
PPIN # 66242
Legal Description: (Case number ZC 25.05)
Commencing at the point of intersection of the center line of the Silverhill Highway
(Alabama Highway No. 104) and the centerline of Belforest Road, which point is now
presumed to be the Northeast corner of Section 10, Township 6 South, Range 2 East,
Baldwin County, Alabama; run thence South along the centerline of the Belforest Road
661.75 feet to the POINT OF BEGINNING; thence run South 8 9 ° 51' West, 67 3. 9
feet to a corner; thence run North 00 ° 30' East, 208.56 feet to a corner; thence run North
89 ° 51' East, 208.56 feet to a corner; thence run South 00 ° 30' West, 78.56 feet to a
corner; thence run North 89 ° 51' East, 464.6 feet to a point on the centerline of said
Belforest Road; thence run South 130 feet to the POINT OF BEGINNING;
EXCEPTING THEREFROM the Belforest Road right-of-way; containing 2. 2 7 acres,
more or less, in the Northeast Quarter of the Northeast Quarter of the Northeast Quarter
of Section 10, Township 6 South, Range 2 East, Baldwin County, Alabama.
A map of the property to be rezoned is attached as Exhibit A.
The property is hereby initially zoned B-2, General Business District concurrent
with Annexation into the City of Fairhope. This property shall hereafter be lawful to
construct on such property any structures permitted by Ordinance No. 1253 and to use
said premises for any use permitted or building sought to be erected on said property
shall be in compliance with the building laws of the City of Fairhope and that any
structure shall be approved by the Building Official of the City of Fairhope and that any
structure be erected only in compliance with such laws, including the requirements of
Ordinance No. 1253. A twenty foot (20’) landscape buffer shall be required along all
property lines abutting residentially zoned property in compliance with Article V,
Section B(2) of the Zoning Ordinance.
Page 52 of 273
Ordinance No. _____
Page -2-
Severability Clause - if any part, section or subdivision of this ordinance shall be held
unconstitutional or invalid for any reason, such holding shall not be construed to
invalidate or impair the remainder of this ordinance, which shall continue in full force
and effect notwithstanding such holding.
Effective Date – This ordinance shall take effect immediately upon its due adoption and
publication as required by law.
ADOPTED THIS 25TH DAY OF AUGUST, 2025
_____________________________
Jack Burrell, Council President
ATTEST:
______________________________
Lisa A. Hanks, MMC
City Clerk
ADOPTED THIS 25TH DAY OF AUGUST, 2025
______________________________
Sherry Sullivan, Mayor
Page 53 of 273
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Page 56 of 273
Planning Commission (6 Ayes)(0 Nays) voted to recommend approval of ZC 25.05
City Council
August 11, 2025
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6 ZC 25.05 Smith Straw Conditional Annexation B-2 – July 7, 2025
Recommendation:
Staff and Planning Commission recommend Case ZC 25.05 Smith Straw County zoned B-4 to Fairhope B-2
“General Business District” be Approved with the following condition(s):
1) Provide the City with the Lessor for the communications tower lease.
2) A twenty foot (20’) landscape buffer shall be required along all property lines abutting
residentially zoned property in compliance with Article V, Section B(2) of the Zoning Ordinance.
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1723
FROM: Stephanie Hollinghead, Chief
SUBJECT: Amending Ordinance No. 1800 known as the Personnel Rules,
Policies and Procedures; specifically XII. Use of City Vehicles,
Section D. Assignment of Vehicles (Item No. 1) Take -Home Vehicles
regarding the Police Department.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
That the City Council adopts an Ordinance amending Ordinance No. 1800 known as the
Personnel Rules, Policies and Procedures; specifically XII. Use of City Vehicles, Section
D. Assignment of Vehicles (Item No. 1) Take-Home Vehicles regarding the Police
Department.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 78 of 273
ORDINANCE NO. ____
AN ORDINANCE AMENDING ORDINANCE NO. 1800
KNOWN AS THE PERSONNEL RULES, POLICIES
AND PROCEDURES ORDINANCE
BE IT ORDAINED BY THE CITY OF FAIRHOPE GOVERNING BODY OF
THE CITY OF FAIRHOPE, FAIRHOPE, ALABAMA, as follows:
Section 1. The ordinance known as the Personnel Rules, Policies, and Procedures
Ordinance (No. 1800), adopted 10 June 2024, together with the Personnel Handbook of
the City of Fairhope, be and the same hereby is changed and altered in respect to the
certain sections below:
XII. USE OF CITY VEHICLES
SECTION D. ASSIGNMENT OF VEHICLES (Item No. 1)
1. Certain employees will be assigned City vehicles for use in their positions and
are authorized to drive the vehicle to and from work. “Take-home” vehicles are
authorized based on the needs of the City and only for employees living inside
the City’s police jurisdiction.
Police Officers who live outside the police jurisdiction but within a 30-mile
radius of the City of Fairhope police station may be authorized by the Chief of
Police and Mayor to take home a City police vehicle to respond to calls for
police assistance within the City of Fairhope’s police jurisdiction. Except for
commuting to and from work, City vehicles may only be used for City business.
(The remainder of Section D. remains as written and adopted.)
Section 2. The sections, paragraphs, sentences, clauses and phrases of this
ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this
ordinance shall be declared unconstitutional by a court of competent jurisdiction, then
such ruling shall not affect any other paragraphs and sections, since the same would have
been enacted by the municipality council without the incorporation of any such
unconstitutional phrase, clause, sentence, paragraph or section.
Section 3. This Ordinance shall take effect immediately upon its due adoption and
publication as required by law.
Adopted this 25th Day of August, 2025
___________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Adopted this 25th Day of August, 2025
___________________________________
Sherry Sullivan, Mayor
Page 79 of 273
D. Assignment of Vehicles
1. Certain employees will be assigned City vehicles for use in their positions and are
authorized to drive the vehicle to and from work. “Take-home” vehicles are authorized based on
the needs of the City and only for employees living inside the City’s police jurisdiction. Police
Officers who live outside the police jurisdiction but within a 15-mile radius of the City of Fairhope
police station and in Baldwin County, Alabama, may be authorized by the Chief of Police and
Mayor to take home a City police vehicle to respond to calls for police assistance within the City
of Fairhope’s police jurisdiction. Except for commuting to and from work, City vehicles may only
be used for City business.
2. City vehicles are normally assigned to an individual at the start of their work period
and are the employee’s responsibility until the completion of the assigned work period when the
vehicle is returned.
3. Employees should inspect the City-owned vehicle on a daily basis (i.e. oil, tires,
transmission fluid, etc.). It is the responsibility of the City employee to keep their assigned vehicle
clean (inside and outside).
4. It is the responsibility of the driver to make sure that the City-owned vehicle is
equipped with proof of insurance, current registration, and gas card. These items are issued to the
vehicle, not the driver, and must not be removed under any circumstances.
5. If the employee is going on vacation or will be off work for any length of time, the
employee’s supervisor may require the employee to park the City-owned vehicle at the workplace.
6. City employees authorized to use their personal vehicles for periodic City business
may be reimbursed for mileage at the rate established by the Internal Revenue Service, as approved
by the City Council.
7. The City will not pay for any traffic tickets or parking fines of an employee operating
a City-owned vehicle, nor will the City pay if the employee is authorized to use their personal
vehicle on City business. An employee found guilty of moving violations while in City vehicles
may be subject to disciplinary action. All such related fines received by the employee are their
personal responsibility.
8. An employee receiving a travel allowance and using a personal car for City business
assumes liability for bodily injuries or property damage arising out of an accident occurring in
connection with operation of their personal vehicle.
Page 80 of 273
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1724
FROM: Justin Hammers, Park Ranger/Urban Forester
SUBJECT: An Ordinance to Provide for Rules and Regulations for the Flying
Creek Nature Preserve Park.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
That the City Council adopts an Ordinance to Provide for Rules and Regulations for the
Flying Creek Nature Preserve Park.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 81 of 273
ORDINANCE NO. ____
AN ORDINANCE TO PROVIDE FOR RULES AND REGULATIONS
FOR THE FLYING CREEK NATURE PRESERVE PARK
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, AS FOLLOWS:
SECTION I. The Code of Ordinances, City of Fairhope, Alabama, Chapter 15 Parks and
Recreation is hereby amended to reflect the following changes and additions:
ARTICLE IV. RULES AND REGULATIONS FOR THE FLYING CREEK NATURE
PRESERVE PARK.
SECTION 15-103. APPLICABILITY
This Ordinance shall apply in the Flying Creek Nature Preserve Park in the City of Fairhope. As
used in this Ordinance, the term “person” includes natural person, firms, and corporations.
Violators may be removed from the Flying Creek Nature Preserve Park.
SECTION 15-104. RULES AND REGULATIONS.
The following safety rules shall be observed by all visitors to the Flying Creek Nature Preserve
Park:
(a) Bikes must be ridden in designated areas.
(b) Dog must be on short leash to maintain control over dog’s actions.
(c) No glass containers or alcoholic beverages allowed in the Park.
(d) No smoking allowed in the Park.
(e) No paint, paint pens, or markers allowed in the Park.
(f) The Park will be closed from dusk to dawn.
(g) The City of Fairhope accepts no liability for loss or damage of any person or dog while
visiting the Park.
SECTION 15-105. FLYING CREEK NATURE PRESERVE, OPERATION OF
VEHICLES.
(a) Definitions. For purposes of this section, the following terms shall be defined as follows:
Lands affected: Recreational lands of the city, lying west of Greeno Road and north of Main
Street, known as Flying Creek Nature Preserve.
Wheeled vehicle: Any device designed, intended and used for the purpose of transporting one (1)
or more persons over land, whether or not such vehicle is motorized; includes all rider-propelled
devices.
Motor vehicle: Any wheeled vehicle which is powered by a hydrocarbon or electric powered
engine and which is designed, intended and used for the transport of persons or goods over land;
includes passenger vehicles, trucks, mopeds, and motorcycles, which are licensed for operation
on public streets.
Recreational vehicle: Any device propelled by a hydrocarbon or electric powered engine for
recreational use, which term shall include all go-karts, three-wheelers, four-wheelers, dirt bikes
and similar type devices, whether or not licensed for public street use.
Rider-propelled vehicle: Any device propelled by the action of the rider; includes roller skates,
skateboards of whatever type or design, and similar type devices.
(b) Prohibited vehicles. During the hours the park is closed, and use of all vehicles, except
bicycles, is prohibited within or upon the park lands. Use of recreational vehicles and
rider-propelled vehicles, except bicycles, is prohibited at all times, whether or not the
park is open. Provided, however, that city owned vehicles or those of city contractors
shall be permitted access necessary for ordinary maintenance and operation of the park
facilities.
Page 82 of 273
Ordinance No. ____
Page -2-
(c) Restricted operation. During the hours the park is open, the operation of motor vehicles
upon the access roads and parking areas is permitted subject to the city's traffic control.
(d) Penalties for violations. Any person operating any wheeled vehicle upon the park lands
in violation of any provision herein shall be subject to arrest for violation of this section
and, upon conviction of a first offense, shall be subject to a fine of not less than two
hundred dollars ($200.00), or a jail sentence of not less than ten (10) days, or both at the
discretion of the municipal court. Second or subsequent convictions shall carry a fine of
not less than two hundred dollars ($200.00), nor more than five hundred dollars
($500.00), and a jail sentence of not less than thirty (30) days nor more than six (6)
months.
Where the violator is a juvenile as defined by the Code of Alabama, 1975, the parent(s),
guardian, or person having lawful charge or custody of the juvenile shall be subject to the fines
and sentences provided hereinabove.
(e) Exception. The provisions of this section shall not apply to vehicles of persons with
physical disabilities.
SECTION II. SEVERABILITY
The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if
any phrase, clause, sentence, paragraph or section of this ordinance shall be declared
unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any other
paragraphs and sections, since the same would have been enacted by the municipality council
without the incorporation of any such unconstitutional phrase, clause, sentence, paragraph or
section.
SECTION III. EFFECTIVE DATE
This ordinance shall take effect immediately upon its due adoption and publication as required by
law.
ADOPTED THIS 25TH DAY OF AUGUST, 2025
_________________________________
Jack Burrell, Council President
ATTEST:
________________________________
Lisa A. Hanks, MMC
City Clerk
ADOPTED THIS 25TH DAY OF AUGUST, 2025
_________________________________
Sherry Sullivan, Mayor
Page 83 of 273
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1725
FROM: Justin Hammers, Park Ranger/Urban Forester
SUBJECT: Repealing and Replacing Ord. No. 419 - Camping in Parks
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
That the City Council adopts an Ordinance to repeal and replace Ordinance No. 419
regarding Camping in Parks.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 84 of 273
ORDINANCE NO. _____
AN ORDINANCE REPEALING AND REPLACING
ORDINANCE NO. 419; CHAPTER 15 - PARKS AND RECREATION:
SECTION 15.2 CAMPING IN PARKS
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, AS FOLLOWS:
SECTION I. The Code of Ordinances, City of Fairhope, Alabama, Chapter 15, Article I. In
General. Section 15-2 is hereby amended to reflect the following changes and additions:
Article I. IN GENERAL
Section 15-2. Camping in Parks.
It shall be unlawful for any person to camp in any City Park.
(a) Council has the right to approve camping in designated areas if group provides
service hours in return.
SECTION III. SEVERABILITY
The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable, and
if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared
unconstitutional by a court of competent jurisdiction, then such ruling shall not affect any
other paragraphs and sections, since the same would have been enacted by the municipality
council without the incorporation of any such unconstitutional phrase, clause, sentence,
paragraph or section.
SECTION IV. EFFECTIVE DATE
This ordinance shall take effect immediately upon its due adoption and publication as
required by law. .
ADOPTED THIS 25TH DAY OF AUGUST, 2025
_________________________________
Jack Burrell, Council President
ATTEST:
________________________________
Lisa A. Hanks, MMC
City Clerk
ADOPTED THIS 25TH DAY OF AUGUST, 2025
_________________________________
Sherry Sullivan, Mayor
Page 85 of 273
Sec. 15-2. -Camping in parks .
It shall be unlawful for any person to camp in any city park .
(Ord. No. 419, 7-8-69)
Cross reference-Permission to camp on beach , § 6-11 : municipal offense tickets, § 10-26 et seq.
Page 86 of 273
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1744
FROM: Erik Cortinas, BUILDING OFFICIAL
SUBJECT: An Ordinance to amend Ordinance No. 1804, Code of Ordinances to
Alter the Schedule of Fees for Construction and Building Permits.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
That the City Council adopts Ordinance to amend Ordinance No. 1804, Code of
Ordinances to Alter the Schedule of Fees for Construction and Building Permits.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 87 of 273
ORDINANCE NO. _____
AN ORDINANCE TO AMEND ORDINANCE NO. 1804,
CODE OF ORDINANCES: CHAPTER 7 BUILDING; CONSTRUCTION;
TECHNICAL CODES, ARTICLE I. IN GENERAL; SECTION 7-7
TO ALTER THE SCHEDULE OF FEES
FOR CONSTRUCTION AND BUILDING PERMITS
WHEREAS, The City of Fairhope desires to ensure proper construction standards are utilized to
provide for adequate health, public safety, and welfare of our citizens; and,
WHEREAS, The City of Fairhope desires to be competitive in the user fees charged so as to
adequately cover the expenses incurred by the City in enforcing established construction
standards;
NOW THEREFORE, BE IT ORDAINED BY THE CITY OF FAIRHOPE, ALABAMA:
1. THAT CHAPTER 7 BUILDING; CONSTRUCTION; TECHNICAL CODES,
ARTICLE I. IN GENERAL, SECTION 7-7 SCHEDULE OF PERMIT FEES, be
amended with the following schedule of user charges:
New Construction Permit Fees
Residential
Building Permit Fee $5.00 per $1000.00 of project value (minimum of $100.00)
Security/Structured Wire $25.00
Sewer Tap Inspection Fee $25.00
Electrical Permit Fee $75.00
Temporary Elect. Fee $25.00
Plumbing Permit Fee $75.00
Mechanical Permit Fee $75.00
Gas Permit Fee Fee determined by Gas Dept (Ordinance 1701)
Plan Review Fee $75.00
(For informal reviews with no contractor of record listed, a review fee of $200.00 may be
charged)
New Plan Submittal $100.00
Remodeling Permit Fees
Residential
Project Value Permit Fee
$0.00 - $5,000.00 $25.00
Electrical Permit Fee $25.00
Temporary Elect. Fee $25.00
Plumbing Permit Fee $25.00
Mechanical Permit Fee $25.00
Sewer Tap Inspection Fee $25.00
Gas Permit Fee Fee determined by Gas Dept (Ordinance 1701)
$5,001.00 - $20,000.00 $5.00 per $1000.00 of project value
Electrical Permit Fee $35.00
Temporary Elect. Fee $25.00
Plumbing Permit Fee $35.00
Mechanical Permit Fee $35.00
Sewer Tap Inspection Fee $25.00
Gas Permit Fee Fee determined by Gas Dept (Ordinance 1701)
$20,001.00 - $50,000.00 $5.00 per $1000.00 of project value
Electrical Permit Fee $50.00
Temporary Elect. Fee $25.00
Plumbing Permit Fee $50.00
Mechanical Permit Fee $50.00
Sewer Tap Inspection Fee $25.00
Gas Permit Fee Fee determined by Gas Dept (Ordinance 1701)
Page 88 of 273
Ordinance No. _____
Page -2-
$50,001.00 – above $5.00 per $1000.00 of project value
Electrical Permit Fee new construction rates
Temporary Elect. Fee new construction rates
Plumbing Permit Fee new construction rates
Mechanical Permit Fee new construction rates
Sewer Tap Inspection Fee new construction rates
Gas Permit Fee Fee determined by Gas Dept (Ordinance 1701)
Other Residential Permit Fees
Fire Alarm Permit $25.00
Sprinkler System $50.00
Generator $100.00
Fence Permit Fee $5.00 per $1000.00 of project value (minimum of $25.00)
Demolition Permit Fee $25.00
Historic review Admin. fee $100.00
Swimming Pool Fees $100.00
Roofing Permit Fee $5.00 per $1000.00 of project value (minimum of $25.00)
Right of Way Permit Fee Fee determined by Public Works Dept (Ordinance 1757
New Construction Permit Fees
Commercial
Building Permit Fee $6.00 per $1000.00 of project value (minimum of $100.00)
Security/Structured Wire $ .50 per $1000.00 of project value (minimum of $50.00)
Sewer Tap Inspection Fee $50.00
Electrical Permit Fee $1.00 per $1000 of project value (minimum of $100.00)
Temporary Elect. Fee $25.00
Plumbing Permit Fee $1.00 per $1000 of project value (minimum of $100.00)
Mechanical Permit Fee $1.00 per $1000 of project value (minimum of $100.00)
Gas Permit Fee Fee determined by Gas Dept (Ordinance 1701)
Plan Review Fee $2.50 per $1000.00 of project value
(For informal reviews, fees may be charged as calculated using the ICC Building Code Valuation
Tables.
3rd party reviews shall be either the cost of the review or the standard charge of $2.50/$1000,
whichever is greater)
New Plan Submittal $250.00
Remodeling Permit Fees
Commercial
Project Value Permit Fee
$0.00 - $5,000.00 $25.00
Electrical Permit Fee $25.00
Temporary Elect. Fee $25.00
Plumbing Permit Fee $25.00
Mechanical Permit Fee $25.00
Sewer Tap Inspection Fee $25.00
Gas Permit Fee Fee determined by Gas Dept (Ordinance 1701)
$5,001.00 - $20,000.00 $6.00 per $1000.00 pf project value
Electrical Permit Fee $35.00
Temporary Elect. Fee $25.00
Plumbing Permit Fee $35.00
Mechanical Permit Fee $35.00
Sewer Tap Inspection Fee $25.00
Gas Permit Fee Fee determined by Gas Dept (Ordinance 1701)
Page 89 of 273
Ordinance No. _____
Page -3-
$20,001.00 - $50,000.00 $6.00 per $1000.00 pf project value
Electrical Permit Fee $50.00
Temporary Elect. Fee $25.00
Plumbing Permit Fee $50.00
Mechanical Permit Fee $50.00
Sewer Tap Inspection Fee $25.00
Gas Permit Fee Fee determined by Gas Dept (Ordinance 1701)
$50,001.00 – above $6.00 per $1000.00 pf project value
Electrical Permit Fee new construction rates
Temporary Elect. Fee new construction rates
Plumbing Permit Fee new construction rates
Mechanical Permit Fee new construction rates
Sewer Tap Inspection Fee new construction rates
Gas Permit Fee Fee determined by Gas Dept (Ordinance 1701)
Other Commercial Permit Fees
Fire Alarm Permit $ .50 per $1000.00 of project value (minimum of $50.00)
Sprinkler System $1.00 per $1000.00 of project value
Fire Suppression Hood $1.00 per $1000.00 of project value
Food Truck Inspections $50.00
Generator $5.00 per $1000.00 of project value (minimum of $200.00)
Sign Permit Fee $5.00 per $1000.00 of project value (minimum of $50.00)
Fence Permit Fee $5.00 per $1000.00 of project value (minimum of $50.00)
Demolition Permit Fee $50.00
Historic review Admin. fee $100.00
Swimming Pool Fees $250.00
Roofing Permit Fee $5.00 per $1000.00 of project value (minimum of $50.00)
Right of Way Permit Fee Fee determined by Public Works Dept (Ordinance 1757)
Tree Removal Permit Fee $50.00
Marine Permits
Land based work:
Boat Lift $5.00 per $1000.00 of project value (minimum of $150.00)
Bulkhead/ seawall $5.00 per $1000.00 of project value (minimum of $150.00)
Pile driving $5.00 per $1000.00 of project value (minimum of $150.00)
Breakwaters/Jetties $5.00 per $1000.00 of project value (minimum of $150.00)
Boathouses (habitable space) New construction fees for residential
Marinas (public, dredged lands) New construction fees for commercial
Pier electrical $50.00
Pier plumbing $50.00
Work over water or submerged state lands are permitted by the US Army Corps of
Engineers, Alabama State Lands Division, and the Alabama Department of Environmental
Management. This includes piers, marinas over State lands, dredging, tunnels, bridges,
underwater pipelines and bacles, offshore platforms, etc)
Building Moving Permit Fees
Building Moving Permit $50.00
Police Escort Required $300.00 (minimum)
Utility Dept. Work Required $120.00 per hour (minimum of 3 hours)
Regulations governing the moving of existing buildings are outlined in City Ordinance 1035
Reinspection Fees
Reinspection Fees are $100.00 for the first reinspection, $200.00 for the second reinspection,
$300.00 for the third reinspection.
Page 90 of 273
Ordinance No. _____
Page -4-
Convenience Fee
A convenience fee for all credit cards charges may apply and will be assessed directly by the
credit card processing vendor.
Waiver of Permit Fees
Permit fees may be administratively waived at the discretion of the Mayor and City Council for
projects including:
• Projects providing public infrastructure or facilities specifically for use by the citizens of
Fairhope.
• Required repairs that occur due to a natural disaster as determined at the time of such an
event.
Calculation of Construction costs
Permit and Impact Fees are based on the cost of the building construction and land cost. The cost
of the building construction is determined by either a signed construction contract, or as
calculated using the most current published International Code Council Building Valuation
Tables, whichever is greater.
Fines and Penalties
Where work for which a permit is required by this Code is started or proceeds prior to obtaining
a permit, the fees herein specified shall be doubled. The payment of such double fees shall not
relieve any persons from fully complying with the requirements of this Code in the execution of
the work nor from any other penalties prescribed herein.
A $500.00 fine per occurrence may be assessed to the applicant or contractor of record for
beginning or continuing work without approved permits or inspections, as determined by the
Building Official. After the 2nd documented case, further permit submittals from the applicant or
contractor of record may be denied until the case has been adjudicated by the Fairhope Municipal
Court.
A $100.00 fine per occurrence may be assessed if an inspection is scheduled and performed with
an incorrect subcontractor listed on the permit, as determined by the Building Official. There
will be no fine or charge for contractor changes submitted to the Building Department prior to
any inspection being performed.
A $500.00 fine may be assessed to the applicant or contractor of record if a structure is occupied
prior to the issuance of a CO, as determined by the Building Official. Separate fines may be
assessed for each day of occupancy without a CO. After the 2nd documented case, further permit
applications from the applicant or contractor of record may be denied until the case has been
adjudicated by the Fairhope Municipal Court.
Refund Policy
Building Permit fees of $200.00 or greater may be refunded within 180 days of the expiration of
the permit if no work has taken place. The refund policy only applies to primary building permit
and Impact Fees, and a written request to refund the fees and void the permit must be submitted
by the permit applicant. An administrative fee of $50.00 will be deducted from the amount of the
refund to be issued.
2. SEVERABILITY CLAUSE, If any subsection, sentence, clause, or phrase of this
ordinance is for any reason held to be unconstitutional or otherwise invalid by a court of
competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this ordinance.
Page 91 of 273
Ordinance No. _____
Page -5-
3. EFFECTIVE DATE, This ordinance shall take effect upon its due adoption and
publication as required by law.
ADOPTED THIS 28TH DAY of AUGUST, 2025
__________________________________
Jack Burrell, Council President
ATTEST:
___________________________________
Lisa A. Hanks, MMC
City Clerk
ADOPTED THIS 28TH DAY of AUGUST, 2025
__________________________________
Sherry Sullivan, Mayor
Page 92 of 273
ORDINANCE NO. 1804
AN ORDINANCE TO AMEND ORDINANCE NO. 1599 ,
CODE OF ORDINANCES TO ALTER THE SCHEDULE OF FEES
FOR CONSTRUCTION AND BUILDING PERMITS.
WHEREAS T h e City of Fairhop e d es ires to en sure prop er cons tru cti on standards are utili ze d to
provide for ad equ ate h ealth, publi c safety, and we l far e of our ci ti zens; and ,
WHEREAS , T h e Ci ty of Fairhope des ires to b e competiti ve in the u ser fees charged so as to
adequ atel y cover the exp en ses in curre d by the City i n en forcing establi shed construct i on
stan dards;
NOW THEREFORE , BE IT ORDAINED BY THE CITY OF FAIRHOPE ,
ALABAMA:
1. THAT , th e fo ll owin g sch edul e of user charges ar e h ereby adopted :
New Con stru ction Pe rmi t Fees
Fees residential commercial
$6 .00 per $1000.00 of project value $6 .00 per $1000 .00 of project value
Building Permit Fee (minimum of $100 .00) (minimum of $100 .00)
$1 . 00 per $1000 of project value
Electrical Permit Fee $75 .00 (minimum of $100 .00)
Temoorarv Elect. Fee $25 .00 $25.00
$1.00 per $1000 .00 of project value
Plumbing Permit Fee $75 .00 (minimum of $100 .00)
$1.00 per $1000.00 of project value
Mechanical Permit Fee $75 .00 (minimum of $100.00)
Secu rity/Stru ctured Wi re/
Fire Alarm sta nd alone $ .50 per $1000 .00 of project value
perm it $25 .00 (minimum of $50 .00)
Fire Suppression hood
(sta nd alone oroiect) N/A $1 .00 per $1000.00 of project value
Sprinkler System $50 .00 $1 .00 oer $1000 of project value
Food Truck lnsoections N/A $50.00
$5 .00 per $1000 .00 of project value ,
Generator $100 .00 (minimum of $200 .00)
Sewe r Tao Inspection Fee $25 .00 $50.00
Fee determ in ed by Gas Dept Fee determined by Gas Dept
Gas Permit Fee (Ordinance 1701) (Ordinance 1701)
$2.50 per $1000 .00 of project value
(For informal reviews , fee may be
charged as calculated using the ICC
Building Code Valuation Tab les .
$75 .00 3rd party reviews shall be either the
(For informal reviews with no cost of the review or the standard
contractor of record listed , a review charge of $2 .50/$1000 , whichever is
Plan Review Fee fee of $200 .00 mav be charged) greater)
$5.00 per $10 00 .00 of value (min $5 .00 per $1000.00 of project value
Fence Perm it Fee $25 .00) (minimum of $50 .00)
$5.00 per $1000.00 of project value
Sian Perm it Fee N/A (minimum of $50 .00)
New Construction Permit Fees
Fees residential commercial
Demolition Perm it Fee $25 .00 $50.00
$100.00 for the first reinspection , $200 .00 for the second reinspection ,
Re insoection Fees $300.00 fo r the third reinsoection .
$5 .00 per $1000 .00 of project value $5 .00 per $1000 .00 of project value
Roofina Permit Fee (minimum of $25 .00) (minimum of $50 .00)
Page 93 of 273
Ord inance No . 1804
Page -2-
SwimminQ Pool Fees $100 .,00 $250 .00
Remodeling Permit Fees (residential and commercial)
Project value Project Value
Fees $0.00 -$5,000.00 $5,001.00 -$20,000.00
$5 .00 per $1000 .00 of project value
(residential)
$6 .00 per $1000 .00 of project value
BuildinQ Permit Fee $25 .00 (commercial)
Electrical Permit Fee $25 .00 $35.00
T emoorarv Elect. Fee $25 .00 $25.00
Plumbin!l Permit Fee $25 .00 $35.00
Mechanical Permit Fee $25 .00 $35 .00
Sewer Tao Inspection Fee $25 .00 $25.00
Fee determined by Gas Dept Fee determined by Gas Dept
Gas Permit Fee (Ordinance 1701) (Ordinance 1701)
Fees $20,001.00 -$50,000.00 $50,001.00 -above
$5 .00 per $1000.00 of project value $5 .00 per $1000 .00 of project value
(residential) (residential)
$6 .00 per $1000 .00 of project value $6 .00 per $1000 .00 of project value
Building Permit Fee (commercial) (commercial)
Electrical Permit Fee $50 .00 new construction rates
Temporary Elect. Fee $25 .00 new construction rates
PlumbinQ Permit Fee $50 .00 new construction rates
Mechanical Permit Fee $50 .00 new construction rates
Sewer Tap Inspection Fee $25 .00 new construction rates
Fee determined by Gas Dept Fee determined by Gas Dept
Gas Permit Fee (Ordinance 1701) (Ordinance 1701)
Fee determined by Public Works Dept Fee determined by Public Works Dept
Riqht of Wav Permit Fee (Ordinance 1757) (Ordinance 1757)
Building Moving Permit Fees
Building Moving Permit $50 .00
Required Police Escort $300 .00 (minimum)
Required Utility Department
Work $120.00 per hour (minimum of 3 hours)
Requlations qoverninq the movinq of existinq buildinqs are outlined in City Ordinance 1035
A convenience fee for all credit cards charges may apply and will be assessed directly by the credit card
processing vendor .
FINES AND PENAL TIES
Where work for which a permit is required by this Code is started or proceeds prior
to obtaining a permit , the fees herein specified shall be doubled . The payment of such
double fees shall not relieve any persons from fully complying with the requirements of this
Code in the execution of the work nor from any other penalties prescribed herein .
Fine for continuing work without a1212roved ins12ections
$500 .00 fine per occurrence may be assessed to the applicant or contractor of record for beginning or
continuing work without approved permits or inspections , as determined by the Building Official. After the
2nd documented case , further permit submittals from the applicant or contractor of record may be denied
until the case has been adjudicated by the Fairhope Municipal Court.
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J
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Ordinance No . 1804
Page -3-
Fine for submitting incorrect contractors on a Qermit aQQlication
$100 .00 fine per occurrence may be assessed if an inspection is scheduled and performed with an
incorrect subcontractor listed on the permit , as determined by the Building Offic ial. There will be
no fine or charge for contractor changes submitted to the Building Department prior to any
inspection beinQ performed .
OccUQ:l£ing a Structure without a Certificate of OccuQanc:l£ {CO}
$500 .00 fine may be assessed to the applicant or contractor of record if a structure is occupied
prior to the issuance of a CO , as determined by the Building Official. Separate fines may be
assessed for each day of occupancy without a CO . After the 2nd documented case , further permit
applications from the applicant or contractor of record may be denied until the case has been
adjudicated by the Fairhope Municipal Court .
Refund PoliC:l£
Building Permit fees of $200.00 or greater may be refunded within 180 days of the expiration of the
permit if no work has taken place . The refund policy only applies to primary building permit and
Impact Fees , and a written request to refund the fees and void the permit must be submitted by the
permit applicant. An administrative fee of $50 .00 will be deducted from the amount of the refund to
be issued .
2. SEVERABILITY CLAUSE, If any sub se c tio n, se nten ce, cl au se, or phrase of thi s
ordinance is for an y reaso n held to b e un co n stitution al or otherwi se in valid b y a co urt of
co mp e ten t juri sdicti on , su ch dec isio n sh all no t affec t th e validity of th e re m ainin g
po rtio n s of thi s o rdinan ce.
3. EFFECTIVE D ATE , Thi s ordinanc e shall tak e effect on Septemb er 1, 2024 up on its du e
adoption and public ation as required by law .
ADOPTED THIS 22 ND D
Co r ey M artin , Counci l Pres id ent
ATTE ST :
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1732
FROM: Hunter Simmons, PLANNING DIRECTOR
SUBJECT: Request - That Verizon request approval for the proposed
replacement of existing wooden small cell poles with metal poles at
five various locations throughout the City of Fairhope as required per
Ordinance No. 1679.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
Recommend approval
BACKGROUND INFORMATION:
Verizon requests to replace a series of small cell towers that were originally installed by
another company in 2013. The location started on the west side of Fairhope and went
south down Scenic 98 past the Grand Hotel. The City, in April of 2020, adopted
Ordinance No. 1679 to regulate the installation and placement of small cells. City
Council approval is required for new structures in the ROW. The City of Fairhope has
poles near these proposed five locations, but the Electric Department stated co-location
was not an option. Two of the locations will include a streetlight benefiting the City.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
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Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
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1 Verizon Small Cell Installation – September 25, 2025
Summary of Request: Request of Verizon for approval of the proposed
installation and replacement of wooden small cell communications poles
with new black metal stealth poles outlined on the map below in Fairhope
Rights-Of-Way. The Planning Commission reviewed each individual location
under the Utility Review provision and recommended approval of the
locations as shown on the map below. Per Ordinance 1679 City Council
approval is required to place small cell technology facilities in Rights-Of-Way.
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2 Verizon Small Cell Installation – September 25, 2025
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3 Verizon Small Cell Installation – September 25, 2025
Small Cell Schematic
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4 Verizon Small Cell Installation – September 25, 2025
General Requirments for Utility Work
1. Permitting, Locating & Phasing
• Subsurface Utility Engineering may be required for sensitive locations within the city as
required by the ROW supervisor.
• An additional right-of-way permit may be required for the potholing procedures needed
for SUE.
• A traffic control plan shall be submitted with all permits that affect the flow of traffic.
• No work shall begin until a ROW permit is issued by the City of Fairhope Building
Department. Permit not valid until approved and paid for on Citizen Serve online portal.
• The City’s ROW inspector is to be notified 24 hours prior to any activity within the ROW.
The prior notice applied to all activity within the ROW including but not limited to
trenching, boring, concrete placement.
• Hand holes/boxes shall not be allowed to be installed in sidewalks. The applicant shall
review the sidewalk plan to determine if there are any conflicts. The applicant shall
coordinate with the ROW inspector to resolve any conflicts.
• The applicant shall contact Alabama One Call 811 to locate all existing utilities in the
ROW (750 LF maximum daily allocation for COF utility locates per day).
• A pre-construction meeting shall be held with the City prior to issuance of any permits.
2. Construction
• A minimum horizontal clearance (separation) of 36” must be maintained from water,
sewer, gas, stormwater, and other city utility infrastructure.
• A minimum depth for all telecommunication lines shall be 30”.
• Conduit shall match the 811-color code for communication, electric, gas etc. No
blue/blue striped conduit is to be used for telecommunications.
• The contractor responsible for *excavating inside right of way will be required to
provide video documentation of the integrity of any sanitary sewer line (including
laterals) within 3 feet of work being performed. This can be videoed prior to work being
performed if locations, including depths, are clearly established by contractor, and said
work is not within 3 ft of sewer mains or laterals within right of way. This does not apply
to laterals on private property not “publicly maintained” (Private infrastructure).
• Water, sewer, and gas mains/services must be potholed prior to bore/missile crossings.
If street cuts are necessary please contact Right of Way inspector for restoration.
• If sidewalk panels need to be removed, the subgrade must be compacted to the
satisfaction of the ROW inspector. Cold patch asphalt shall be used as a temporary
walking surface until the permanent repair can be done.
• Sidewalk panels shall be a minimum of 4000 psi and be inspected within 24 hours of
pouring concrete. Anything over one sidewalk panel shall be poured via concrete truck
(no bag mix allowed).
3. Horticultural
• Handholes shall not be located within driplines of trees within City property, to include
the right of ways, without explicit written permission from the City Horticulturalist.
• Any proposed trenching shall not be within the dripline of trees.
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5 Verizon Small Cell Installation – September 25, 2025
• If within tree dripline, consult the City of Fairhope Horticulturist prior to earth work.
• Trees shall not be negatively impacted.
• Consultation with the City’s horticulturalist, to determine if the required depth of bore
must be increased so that no trees are impacted by the project. The contractor is
responsible for any damaged trees.
• Any work done within the critical root zone shall be done to meet or exceed Internal
Society Arboriculture (ISA) standards.
• All roots to be removed shall be severed cleanly at the perimeter of the protected
radius.
• Protective barriers shall be used for all trees, barricades shall be erected a minimum of
20’ from the trunk.
4. Erosion Control
• Any ROW cuts shall be stabilized (covered) at the end of each day & disturbed areas
shall be re-vegetated with sod within ten (10) days of completion of the project. Sod
shall be watered to ensure survival.
• Any excess soil shall be removed and disposed of properly. Dumping on private
property without approval will not be tolerated.
• Mulch / seed shall only be acceptable as temporary cover.
• Inlets shall be protected. BMPs shall be placed at all affected storm inlets.
• If the site is within 100' of a critical area (wetland, etc.), red soil/clay shall not be
allowed as fill material, per the City’s Red Clay/Soil Ordinance.
• BMPs shall be installed at boring sites and trench locations.
• Ground conditions in the ROW’s shall be returned to original preconstruction
condition(s) or better.
• No open trenches shall be allowed. Directional boring shall be used in sensitive areas,
such as under roads, in proximity to trees, on finished lots, etc.
5. Project Completion, Punch List Walk, & As Built
• The applicant shall provide as-built drawings of all installed lines depicting depths.
• Damage to any City’s infrastructure (storm, sewer, water, ditches etc. shall be the
responsibility of the permittee to repair to city standards at no cost to the city.
• Any damage that occurs needs to be reported to the city as soon as possible.
• Pedestals shall be placed in a manner as to avoid obstructing visibility of motorists and
to allow vehicles to exit the roadway during an emergency.
6. Staff Comments
• The proposed utility construction falls within the corporate limits of the City of
Fairhope. Any portions of the project affecting public right-of-way (ROW) maintained
by Baldwin County or the Alabama Department of Transportation (ALDOT) shall
require permits through the respective agency.
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6 Verizon Small Cell Installation – September 25, 2025
• This site shall comply with all State, Federal and local requirements, including, but not
limited to the following City of Fairhope Ordinances:
i. City of Fairhope Wetland Ordinance (#1370), which regulates activity within 20'
of wetlands.
ii. City of Fairhope Red Soil & Clay Ordinance (#1423), which prohibits the use of
red soil / clay within 100' of critical areas.
iii. City of Fairhope Erosion and Sediment Control Ordinance (#1398).
iv. Chapter 19 Article VI: ROW Construction and Administration, Ordinance (1754)
Staff Recommendation: Approval
Planning Commission recommended Approval of the five locations.
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1738
FROM: Richard Johnson, CITY ENGINEER
George Ladd , PUBLIC WORKS DIRECTOR
SUBJECT: The City Engineer, Richard Johnson, and the Director of Public
Works, George Ladd, have requested to hire a company that
specializes in disaster debris removal and disposal, in the event that
the City has a disaster requiring this service.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
To approve the award of Bid No. 25-046 Disaster Debris Removal and Disposal
Services 2025 to CrowderGulf; the cost of this contract will be determined if it is
activated at the time of a disaster.
BACKGROUND INFORMATION:
A service bid was issued on June 20, 2025, posted to the City of Fairhope's website,
and published in three (3) statewide newspapers and Gulf Coast Media. Five (5)
responsive bids and three (3) non-responsive bids were received at the bid opening on
July 30, 2025 at 10:00 a.m.
The five (5) responsive proposals were evaluated by five (5) City of Fairhope staff (see
attached Evaluation Score Sheet). The recommendation by the evaluation team is to
hire CrowderGulf.
The cost of this contract will be determined if it is activated at the time of a disaster. The
unit costs for this firm are included in the attached proposal. Pricing was only one
component of the evaluation criteria.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
Disaster
Accounts
$TBD $TBD $TBD
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GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
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RESOLUTION NO. ________
, as follows:
[1] That the City of Fairhope did request, receive, and open bids for (Bid No. 25-046)
Disaster Debris Removal and Disposal Services 2025 for the City of Fairhope Public
Works Department.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
(Bid No. 25-046)
Disaster Debris Removal and Disposal Services 2025
[3] After evaluating the bid proposals with the required bid specifications, Crowder
Gulf is now awarded (Bid No. 25-046) Disaster Debris Removal and Disposal
Services 2025 for the City of Fairhope Public Works Department. The cost of this
contract will be determined if it is activated at the time of a disaster.
.
ADOPTED ON THIS 25TH DAY OF AUGUST, 2025
_________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
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CROWDER GULF
Bid Invitation Number 25-046
Disaster Debris Removal and
Disposal Services 2025
(City Clerk has bid record available in City Clerk’s Office.)
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1714
FROM: Pat White, PARKS & RECREATION DIRECTOR
SUBJECT: The Director of Parks and Recreation, Pat White, has requested to
procure a qualified contractor to provide all materials, equipment,
labor and incidentals for the installation of Artificial Turf at
Community Park.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
To approve the award of Bid No. 25-052 Artificial Turf Installation at Community Park to
Great Southern Recreation, LLC. for a not-to-exceed amount of $144,688.00. Authorize
Treasurer to transfer FY25 budget from General Fund to Capital Projects Fund in the
amount of $26,688.00.
BACKGROUND INFORMATION:
A service bid was issued on July 11, 2025, posted to the City of Fairhope's website, and
published in Gulf Coast Media. Four (4) responsive bids were received at the bid
opening on July 31, 2025 at 2:30 p.m.
The Director of Parks and Recreation recommends the award be made to Great
Southern Recreation, LLC. Their low bid response price for the project was One
Hundred Forty-Four Thousand Six Hundred Eighty-Eight Dollars ($144,688.00).
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
103-55836 Community Park
Project
$118,000.00 $144,688.00 ($26,688.00)
Authorize Treasurer to transfer FY25 budget from General Fund to Capital Projects
Fund in the amount of $26,688.00 as noted below:
General Fund
001-49998 Budget Rollover ($26,688.00)
001900-50965 Transfers - Cap Project Fund $26,688.00
Page 111 of 273
Capital Projects Fund
103-49810 Transfers from General Fund ($26,688.00)
103-55836 Community Park Projects $26,688.00
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 112 of 273
RESOLUTION NO. ________
, as follows:
[1] That the City of Fairhope did request, receive, and open bids for Artificial Turf at
Community Park (Bid Number 25-052) for the City of Fairhope Parks and Recreation
Department.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for (Bid Number 25-052)
Artificial Turf at Community Park
[3] After evaluating the bid proposals with the required bid specifications, Great
Southern Recreation, LLC is now awarded Artificial Turf at Community Park for a
bid proposal not-to-exceed of $144,688.00.
[4] Authorize Treasurer to transfer FY25 budget from General Fund to Capital
Projects Fund in the amount of $26,688.00.
Adopted on this 25th day of August, 2025
_________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
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PRF - Swings and Resurface Playground
Final Audit Report 2025-02-13
Created:2025-02-12
By:Erin Wolfe (erin.wolfe@fairhopeal.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAqAqv35nNdinerAno98MQPVxGXgOCIB9E
"PRF - Swings and Resurface Playground" History
Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov)
2025-02-12 - 7:42:33 PM GMT
Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature
2025-02-12 - 7:42:58 PM GMT
Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov)
2025-02-12 - 8:54:30 PM GMT
Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov)
Signature Date: 2025-02-12 - 9:24:08 PM GMT - Time Source: server
Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature
2025-02-12 - 9:24:10 PM GMT
Email viewed by Kimberly Creech (kimberly.creech@fairhopeal.gov)
2025-02-13 - 3:27:33 PM GMT
Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov)
Signature Date: 2025-02-13 - 3:33:10 PM GMT - Time Source: server
Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature
2025-02-13 - 3:33:12 PM GMT
Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
2025-02-13 - 7:08:10 PM GMT
Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
Signature Date: 2025-02-13 - 7:09:27 PM GMT - Time Source: server
Agreement completed.
2025-02-13 - 7:09:27 PM GMT
Page 142 of 273
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1730
FROM: Pat White, PARKS & RECREATION DIRECTOR
SUBJECT: The Director of Parks and Recreation, Pat White, is requesting the
procurement of two (2) sets of cutting units for reel mowers.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
To approve the procurement of two (2) sets of cutting units for reel mowers from Beard
Equipment Co. on the Sourcewell Contract #112624-DAC for a cost not-to-exceed
$40,014.56. Authorize Treasurer to transfer funds in the amount of $40,014.56 to
Capital Purchases in FY25 Budget from Recreation expenses as follows - Equipment &
Vehicle Repair ($18,193.39), General Maintenance ($15,821.17), Equipment Rental
($6,000.00) to fund this procurement.
BACKGROUND INFORMATION:
The Director of Parks and Recreation, Pat White, is requesting the procurement of two
(2) sets of cutting units for reel mowers. The cutting units are on the Sourcewell
Contract #112624-DAC for Deere & Company (John Deere) equipment with Beard
Equipment Co. The cost is $20,007.28 each, or a total not-to-exceed cost of Forty
Thousand Fourteen Dollars and Fifty-Six Cents ($40,014.56).
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
001250-
50470
Recreation -
Purchases
Equipment
$0.00 $40,014.56 ($40,014.56)
Authorize Treasurer to transfer funds within Recreation Department in FY25 Budget for
this procurement as follows:
General Fund:
001250-50470 (Recreation Capital Purchases - Equipment) $40,014.56
001250-50440 (Recreation - Equipment & Vehicle Repair) ($18,193.39)
001250-50360 (Recreation - General Maintenance) ($15,821.17)
001250-50520 (Recreation - Equipment Rental) ($6,000.00)
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GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 144 of 273
RESOLUTION NO. ________
, as follows:
[1] That the City of Fairhope approves the procurement of two (2) sets of cutting
units for Reel Mowers that are on Sourcewell Contract #112624-DAC with Beard
Equipment Co. for a cost not to exceed $40,014.56; and to authorize the Treasurer to
transfer funds in the amount of $40,014.56 to Capital Purchases in FY25 Budget from
Recreation expenses as follows - Equipment & Vehicle Repair ($18,193.39), General
Maintenance ($15,821.17), Equipment Rental ($6,000.00) to fund this procurement.
DULY ADOPTED ON THIS 25TH DAY OF AUGUST, 2025
_______________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
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PUR-004 - 082522
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PURCHASING REQUEST FORM
Under $5,000 No restrictions Not Required N/A N/A N/A
Utilities $5,001-$10,000 Operational -Budgeted Three Treasurer/Mayor
Greater than:
Gen Govt - $5,001
NON Required Required
N/A N/A
N/A N/A
Required Required
Required Required
*Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an
approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution.
**Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of
the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases.
Beard Equipment
Click or tap here to enter text.
Click or tap here to enter text.
Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group
☐ Sole Source (Attach Sole Source Justification) SOURCEWELL #112624-DAC
1. What item or service do you need to purchase? 2 sets of cutting units for Reel Mowers
2. What is the total cost of the item or service? 40,014.56
3. How many do you need? 2
4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request
5. Vendor Name (Lowest Quote): Click or tap here to enter text.
6. Vendor Number: Click or tap here to enter text.
If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments,
Purchasing, Vendor Registration, and complete the required information.
1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request
2. If budgeted, what is the budgeted amount? Click or tap here to enter text.
3. Budget code: 1250/50440
Email completed form with quotes and other supporting documentation to
Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov.
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1733
FROM: George Ladd , PUBLIC WORKS DIRECTOR
SUBJECT: Resolution - That the City Council accepts the ADEM Recycle Fund
Grant in the amount of $156,000 (ARF26-12-306) to purchase
residential recycling carts and authorizes Mayor Sherry Sullivan to
sign all necessary documents.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
Resolution
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$
GRANT:
Alabama Department of Environmental Management Recycling Fund
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
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RESOLUTION NO. ________
, as follows:
[1] That the City Council accepts the ADEM Recycle Fund Grant in the amount of
$156,000 (ARF26-12-306) to purchase residential recycling carts and authorizes
Mayor Sherry Sullivan to sign all necessary documents.
ADOPTED ON THIS 25TH DAY OF AUGUST, 2025
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
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Grant # ARF26-12-306
Grantee Initials _____________
Alabama Recycling Fund Grant Agreement
Grantee:City of Fairhope
Contact Person:George Ladd
Address:555 S Section ST
Fairhope, AL 36532
Email:george.ladd@fairhopeal.gov
Telephone:(251) 928-8003
Responsible Person:
Address:
Email:
Sherry Sullivan
PO Box 429
Fairhope, AL 36533
sherry.sullivan@fairhopeal.gov
(251) 928-8003
Grant reimbursements should be made payable to:
City of Fairhope
Grant reimbursements mailed to this address:
PO Box 429
Fairhope, AL 36533
Grant Period:October 1, 2025 - September 30, 2026
Amount Awarded:$156,000.00
Semiannual Report Due Dates:
1st Semiannual Report Due: April 15, 2026
Final Semiannual Report Due: October 15, 2026
The Alabama Department of Environmental Management (ADEM) is the administrative
agency for recycling projects approved for expenditure of funds under the Alabama
Recycling Fund Grant Program. The Alabama Recycling Fund Grant Program is further
defined in Chapter 335-13-10 of the Alabama Solid Waste Regulations.
A maximum of $156,000.00 inclusive of all costs will be granted for this project to the City
of Fairhope (hereinafter referred to as the Grantee) by ADEM (hereinafter referred to as
Department). Reimbursement of expenditures will be limited to and in accordance with
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the program budget submitted by the grantee and may be found as Attachment B of this
Agreement.
GENERAL REQUIREMENTS
The Grantee is responsible for compliance with state and any applicable local Solid Waste
Management Plans and regulations and requirements of Alabama Recycling Fund and
completion of the activities in the Grant Application that was submitted by the Grantee,
except as modified and superseded by this agreement.
I. GENERAL PROJECT SUMMARY
The City of Fairhope is requesting funding to purchase residential carts, expanding its
curbside recycling program for more efficient collection. The City of Fairhope’s
residential recycling will support the Baldwin County MRF providing more material for
the MRF to process.
A. MILESTONES/TIMELINE OF ACTIVITIES
The grantee agrees to begin the implementation of the project during the grant period
outlined in this agreement, conditional upon the grant agreement being signed and
becoming a binding contract.
B. REGIONAL PARTNERSHIPS
If this grant agreement involves multiple entities as the grantee, written agreements
including those concerning grant funds, revenue disbursement, and the responsibilities of
each entity shall be required. All such agreements are binding as if incorporated herein.
II. BUDGET AND EXPENDITURES
The approved project budget and maximum reimbursable expenditures are further detailed
in Attachment B of this Agreement. Any exceptions must be attached to this Agreement
as an amendment which has been signed by the Department and Grantee. The approved
budget is further categorized as follows:
Itemized Budget
Residential Carts $156,000.00
Categorized Budget
Infrastructure (equipment, buildings, land, etc.)$156,000.00
Personnel (salaries, benefits, etc.)$0.00
Education (materials, radio/TV, hand-outs, etc.)$0.00
Professional Services (consultants, engineering, planning) $0.00
Total Budget $156,000.00
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A. ALLOWABLE COSTS
Expenditures shall be limited to the allowable costs as stated in this agreement and in
accordance with the Alabama Recycling Fund Grants Program as stated in Chapter 335-
13-10. The Grantee shall not retain any grant funds in excess of actual Recycling Program
expenses.
B. REVENUE DISBURSEMENT
Funds will be reimbursed to the responsible official as indicated on page 1 of this
agreement unless otherwise stated below.
___________________________________
___________________________________
C. REIMBURSEMENT
To receive reimbursement, records to include receipts, proof of payment (cancelled checks
and/or credit card statements), and invoices shall be submitted with each semiannual report.
All reimbursement requests shall be signed by the responsible official as indicated on page
1 unless otherwise specified herein. All requests for advance funds shall be made to and
approved by the Department before purchasing. Reimbursement for any purchases or
agreement to purchase made prior to the effective date of this grant agreement without prior
written approval may be determined to be ineligible for reimbursement. All requests for
reimbursement must be submitted with the semiannual report received by October 15. The
Department, at its sole discretion, may request additional justification or documentation
relating to any expenditure of grant funds. If this grant agreement includes the
disbursement of funds for any purpose as may be deemed operating subsidies by the
Department, the grantee shall provide to the Department, in the form of a written report
submitted within one (1) year of grant execution, documentation that such subsidies will
no longer be required from any future Alabama Recycling Fund Grant or Fund
disbursement.
D. SWMP CONSISTENCY
If the Grantee has been awarded funding to revise a Solid Waste Management Plan
(SWMP), the SWMP must first be revised and approved by the Department before
reimbursement will be made for any other activities associated with this agreement.
III. AMENDMENTS
Any amendments or modifications to this grant agreement must be submitted no later than
August 1st of the grant period by the listed responsible official and be approved by the
Department in writing before becoming effective. Any and all amendments shall be as if
incorporated herein.
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IV. REPORTING REQUIREMENTS
The grantee shall provide the Department semiannual reports as required by Attachment
A: Scope of Services and shall comply with requests for information as the Department
may require in order to fulfill the requirements of this agreement and applicable regulations
regarding Alabama Recycling Fund Grants and recycling facility (materials recovery
facility and recovered materials processing facility) regulations contained in Code of
Alabama 335-13-10.
V. EVALUATION METHOD
The Grantee will evaluate the overall project as detailed in the Scope of Services. Such
evaluations shall be reported in semi-annual and/or final reports submitted to the
Department and are conditional for continued reimbursement as detailed in this Agreement.
VI. RETENTION OF DOCUMENTS
Department personnel will monitor the implementation and timeline of activities and
expenditures covered under this agreement. All documents related to this agreement
including requests for proposals, invoices, contractual agreements, reports, approvals and
correspondence with the Department associated with this agreement must be kept updated
and readily accessible to Department staff for at least five (5) years from the execution of
the grant agreement and as otherwise required herein. Copies of records shall also be
included with each semi-annual report submitted by the Grantee.
VII. FAILURE TO COMPLY
The Department may terminate a grant award in whole or in part and demand refund of
grant funds when there is substantial non-compliance with the terms of the award or these
rules, a determination made by the Department that the grant was obtained by fraudulent
means, found that grant monies have been used for non-allowable costs, or a determination
made by the Department that gross abuse or corrupt practices have been used in the
administration of the grant project by the Grantee. The Department shall give written notice
to the Grantee (via certified mail, return receipt requested) of its intent to terminate a Fund
grant, in whole or in part, at least 30 days prior to the intended date of termination. The
Department shall afford the Grantee an opportunity for consultation prior to any
termination. After such opportunity for consultation, the Department may, in writing (via
certified mail, return receipt requested) terminate the Fund in whole or in part. Such action
may also result in the Department declaring the Grantee ineligible for further participation
in the program until the Grantee complies with the terms of the grant agreement.
VIII. PROMOTIONAL, EDUCATIONAL AND OTHER MATERIALS
A copy of promotional and educational materials developed as part of this agreement shall
be submitted electronically to the Department prior to public distribution. The Department
shall have the right to use any printed materials developed as part of this agreement in any
manner the Department deems appropriate. The use of grant funds provided through this
agreement utilized for the development and or publication of promotional, educational, and
other materials shall cause the same to include the Department logo and the following
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statement, “This project was funded or partially funded by the Alabama Department of
Environmental Management through a grant from the Alabama Recycling Fund.” Such
materials shall be maintained by the grantee according to requirements for document
retention included herein. Such materials may also not be copyrighted or reserved in any
manner.
IX. COMPLIANCE WITH RELEVANT LAWS
The Recipient agrees to comply with all relevant federal, state, and local laws, ordinances
or other requirements in the design, construction and operation of the facility, to
specifically include environmental regulations. The Recipient shall comply with Affidavit
and E-Verify requirements for Ala. Code §§ 31-13-9(a) and (b). Continued, substantial
non-compliance may be considered as a failure to comply and result in termination of this
agreement for cause. The Recipient is also subject to all provisions of the ADEM
Administrative Code, the Solid Waste and Materials Management Act (SWRMMA), and
other applicable requirements.
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STATE OF ALABAMA )
)
MONTGOMERY COUNTY )
This Agreement is entered into between the City of Fairhope (Grantee) and the Alabama
Department of Environmental Management (Department) pursuant to an appropriation
from the Alabama Recycling Fund (Fund). This Agreement will provide for a recycling
project in Baldwin County, Fairhope, AL.
The parties hereto agree as follows:
1. Scope of Services
The Grantee will provide services as set out in the Scope of Services, which
is included with this Agreement as Attachment A and which is incorporated as if fully set
out herein.
2. Payment
A. The Department agrees to reimburse the Grantee an amount not to
exceed $156,000.00 for the services performed under this Agreement. Unless otherwise
specified in the workplan, any mileage, travel and per diem costs identified in the budget
located herein will be reimbursed in accordance with state law.
B. Unless pre-approved by the Department, the Grantee shall submit
invoices not more than once per semi-annual period and in conjunction with the semi-
annual report to the Department for actual cost(s) incurred. The final invoice shall be
submitted by October 15, 2026 .
C. Prior to the purchase of any items or the execution of any printing
contracts under this agreement with a value less than $1,000.00, one quote or attempt for a
quote of outside costs, including but not limited to copying costs and freight terms, must
be obtained. For items with a value from $1,000.00 to $3,000.00, two such quotes or
attempts for quotes must be obtained. For items with a value greater than $3,000.00, three
such quotes or attempts for quotes must be obtained. The purchase of any items or the
execution of any contract shall comply with the Alabama Bid Laws Sections 41-16-20 et.
Seq. of the Code of Alabama (1975).
3. Term of Agreement
All work performed under this Agreement shall begin on the date on which
this Agreement is executed unless previously approved by the Department, and shall
terminate 12 months from the date of execution unless extended by the Department. This
Agreement is conditioned upon the receipt of sufficient funds from the Fund and is subject
to termination in the event of proration of the Fund. If the term of this Agreement extends
beyond one fiscal year, this Agreement is subject to termination in the event that funds are
not appropriated for the continued payment of the contract in subsequent fiscal years. This
Agreement may be amended by the mutual written agreement of both parties but under no
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circumstances shall the expiration date be extended or the contract amount be increased
without approval in accordance with Section 29-2-41 Code of Alabama 1975.
4. Termination of Agreement for Cause
If, through any cause, the Grantee shall fail to fulfill in a timely and proper
manner its obligation under this Agreement, or if the Grantee shall violate any of the
covenants, agreements or stipulations of this Agreement, the Department shall thereupon
have the right to terminate this Agreement by giving written notice to the Grantee of such
termination and specifying the effective date thereof at least 30 days before the effective
date of such termination. In that event, any finished or unfinished studies, reports or other
work by the Grantee shall, at the option of the Department, become its property and the
Grantee shall be entitled to receive just and equitable compensation for any satisfactory
work completed under this Agreement.
5. Termination for Convenience of the Department
The Department may terminate this Agreement at any time by giving
written notice to the Grantee of such termination and specifying the effective date thereof,
at least 30 days before the effective date of such termination and under the same conditions
as herein set forth for the Department, the Grantee may cancel this Agreement. In the event
of cancellation, all finished or unfinished studies, reports or other work by the Grantee
shall, at the option of the Department, become its property. If the Agreement is terminated
by the Department as provided herein, the Grantee shall be paid for all work satisfactorily
completed prior to termination.
6. Changes
The Department may, from time to time, require changes in the Scope of
Services of the Grantee to be performed hereunder. Such changes, including any increases
or decreases in the amount of the Grantee’s compensation, which are mutually agreed upon
by and between the Department and the Grantee shall be incorporated in written
amendments to this Agreement.
7. Title VI and Equal Employment Opportunity
The Grantee will comply with Title VI of the Civil Rights Act of 1964 (88-
352) to the end that in accordance with Title VI of that Act, no person in the United States
shall, on the ground of race, color, or national origin be excluded from participation in, be
denied the benefits of, or be otherwise subjected to discrimination under any program or
activity funded by this Agreement. There shall be no discrimination against any employee
who is employed in the work covered by this Agreement, or against any applicant for such
employment, because of race, color, religion, sex, national origin, age or disability covered
by the Americans with Disabilities Act. This provision shall include, but not be limited to,
the following: employment, upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and
selection for training including apprenticeship. The Grantee shall insert a similar provision
in all subagreements for services covered by this Agreement.
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8. Interest of Members of the Department and Others
No officer, member or employee of the Department and no members of the
Environmental Management Commission, and no other public official of the governing
body of the locality or localities in which the project is situated or being carried out who
exercise any functions or responsibilities in the review or approval of the undertaking or
carrying out of this project, shall participate in any decision relating to this Agreement
which affects his personal interest or have any personal or pecuniary interest, direct or
indirect, in this agreement or the proceeds thereof.
9. Assignability
The Grantee shall not assign any interest in this Agreement and shall not
transfer any interest in the same (whether by assignment or novation), without the prior
written consent of the Department.
10. Findings Confidential
Any reports, information, data, etc., given to or prepared or assembled by
the Grantee under this Agreement which the Department requests to be kept as confidential
shall not be made available to any individual or organization by the Grantee without the
prior written approval of the Department, unless such confidentiality would be contrary to
the law of the State of Alabama or the United States.
11. Acknowledgment
Videos, films, electronic files, printed information or other materials
produced for dissemination under this agreement must include the Department’s logo,
prominently displayed, along with the following acknowledgment:
“This project was funded or partially funded by the Alabama Department of
Environmental Management through a grant from the Alabama Recycling Fund.”
12. Reproducible Materials
Any printed information, photographs or art works delivered to the
Department under this agreement shall be camera ready and/or computer ready as
appropriate. The master tape of any video or audio productions will be delivered to the
Department in an immediately reproducible form. Any computer program generated under
this agreement will be delivered to the Department in an original and immediately
reproducible form.
13. Officials Not to Benefit
No member of or delegate to the Congress of the United States of America,
and no resident commissioner, shall be admitted to any share or part hereof or to any benefit
to arise herefrom.
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14. Copyright
No reports, maps, or other documents or products produced in whole or in
part under this Agreement shall be the subject of an application for copyright by or on
behalf of the Grantee.
15. Audits and Access to Records
The Contractor agrees to abide by the requirements of the federal Single
Audit Act and OMB’s Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards (commonly called Uniform Guidance). When financial
statements are prepared and an audit is performed as a result of OMB Uniform Guidance
requirements the Contractor shall provide the Department with a copy of its audit report
covering the period of this contract within thirty (30) days of receipt by the Contractor of
the auditor’s report. If OMB Uniform Guidance is applicable the Contractor agrees that
the Comptroller General of the United States or any of his/her duly authorized
representatives, the Secretary of Commerce or any of his/her duly authorized
representatives, the Director of ADEM or any of his/her duly authorized representatives,
and the Chief Examiner of the Department of Examiners of Public Accounts and any of
his/her duly authorized representatives shall, until the expiration of three (3) years from the
date of submission of the final financial report, have access to and the right to audit,
examine, and make excerpts or transcripts from any directly pertinent books, documents,
papers, and records of the Contractor involving transactions related to this Agreement. The
Contractor agrees to provide access to any or all documents, papers, records and directly
pertinent books of the Contractor involving transaction related to this Agreement upon
written request from the Director of ADEM.
16. Taxes
The Grantee is responsible for reporting and making payment of any
applicable federal and state taxes which may be due as a result of payments received
pursuant to this Agreement.
17. Grantee Not Entitled to Merit System Benefits
In the case of Non-State Agencies under no circumstances shall the Grantee
or any of its employees be entitled to receive the benefits granted to State employees under
the Merit System Act by reason of this Agreement unless otherwise provided by law.
18. Not to Constitute a Debt of the State/Settlement of Claims
It is agreed that the terms and commitments contained herein shall not be
constituted as a debt of the State of Alabama in violation of Article 11, Section 213 of the
Constitution of Alabama, 1901, as amended by Amendment Number 26. It is further agreed
that if any provision of this Agreement shall contravene any statute or Constitutional
provision or amendment, either now in effect or which may, during the course of this
Agreement, be enacted, then the conflicting provision in the Agreement shall be deemed
null and void. The Grantee’s sole remedy for the settlement of any and all disputes arising
under the terms of this agreement shall be limited to the filing of a claim with the Board of
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Adjustment for the State of Alabama. For any disputes arising under the terms of this
Agreement, the parties hereto agree, in compliance with the recommendations of the
Governor and Attorney General, when considering settlement of such disputes, to utilize
appropriate forms of non-binding alternative dispute resolution including, but not limited
to, mediation by and through the Attorney General’s Office of Administrative hearings or
where appropriate, private mediators.
19. Alternative Dispute Resolution
In the event of any dispute between the parties, senior officials shall meet
and engage in a good faith attempt to resolve the dispute. Should that effort fail and the
dispute involves the payment of money, a party’s sole remedy is the filing of a claim with
the Board of Adjustments of the State of Alabama.
For any and all other disputes arising under the terms of this contract which
are not resolved by negotiation, the parties agree to utilize appropriate forms of non-
binding alternative dispute resolution including, but not limited to, mediation. Such dispute
resolution shall occur in Montgomery, Alabama, utilizing where appropriate, mediators
selected from the roster of mediators maintained by the Center for Dispute Resolution of
the Alabama State Bar.
20. Requisite Reviews and Approvals
The Grantee acknowledges and understands that this Agreement is not
effective until it has received all requisite state government approvals and shall not begin
performing work under this Agreement until notified to do so by the Alabama Department
of Environmental Management.
21. Immigration Status.
By signing this contract, the contracting parties affirm, for the duration of
the agreement, that they will not violate federal immigration law or knowingly employ,
hire for employment, or continue to employ an unauthorized alien within the state of
Alabama. Furthermore, a contracting party found to be in violation of this provision shall
be deemed in breach of the agreement and shall be responsible for all damages resulting
therefrom.
22. Prohibition against Boycotting by Contractors
In compliance with Act 2016-312, the Contractor hereby certifies that it is
not currently engaged in, and will not engage in, the boycott of a person or an entity based
in or doing business with a jurisdiction with which this State can enjoy open trade.
23. No Funds for Lobbying Cause
No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or any employee of a Member of Congress in connection with the awarding of
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any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL,” Disclosure
Form to Report Lobbying,” in accordance with its instructions.
24. Economic Boycott
“In compliance with Ala. Act No. 2023-409, by signing this contract,
Contractor provides written verification that Contractor, without violating controlling law
or regulation, does not and will not, during the term of the contract engage in economic
boycotts as the term “economic boycott” is defined in Section 1 of the Act.”
CITY OF FAIRHOPE
By:____________________________
Sherry Sullivan
Mayor
ALABAMA DEPARTMENT OF
ENVIRONMENTAL MANAGEMENT
By:____________________________
Edward F. Poolos
Director
_______________________________
As to Legal Form
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on this
the __________ day of ______________, __________.
Digitally Signed By
Jeff Kitchens
08/12/2025, 01:06
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ATTACHMENT A
SCOPE OF SERVICES
Upon the effective date of Agreement signature, the City of Fairhope (Grantee),
agrees to effectively and expeditiously facilitate the following Scope of
Services:
1.The Grantee will follow and abide by the Agreement as approved or amended. The
Grantee will obtain permission from the Department for project related changes or
modifications, revisions, and/or amendments to the latest approved agreement prior to
expenditure of funds.
2.No deviations from the approved project budget or expenditure of funds other than for
the purposes stated in the latest approved agreement are authorized without prior
approval from the Department.
3.All funded project reports and financial records will be maintained by the recipient and
made available for review and disclosure for a minimum of five years following the
grant closeout.
4.The Grantee will ensure that a designated representative attends a mandatory training
session conducted by the Department prior to the start of the grant period. Participation
in this training must be completed before grant activities or spending commence. The
mandatory training will be available for two sessions, in-person or online.
5.The Grantee will submit the first semiannual report to the Department on April 15th.
A comprehensive final semiannual report to include an Executive Summary
(generalized project summary) will be submitted by the Grantee to the Department by
October 15th. All project outputs and deliverables must be completed by the project
end date, September 30th. These semi-annual reports will, at a minimum, include:
•The status/outcome of each project objective and milestone per project
application agreement
•Expenditures of any ARF funds and local funds (documentation for local
funds is not required). Required documents needed for ARF grant
reimbursements shall include invoices, receipts, proof of payment
(cancelled checks and/or credit card statements), and any additional
documentation the Department deems necessary.
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•Quantity of recyclable materials collected by material type with out-of-
state generated materials reported separately from in-state
•Price(s) received for marketed recyclables by material type
•Destination of marketed materials,
•Documented increase in collections and participation (tonnage prior to
implementation vs. tonnage at project completion)
•If asking for education and outreach funding, include a description of any
education or public outreach components and an explanation of how the
educational component will directly promote the use of existing or planned
local recycling projects.
•Location/addresses of public recycling bins/containers (lat/long if
available)
6.If estimation is utilized in providing data, the method of estimation shall also be
included in each semi-annual report. Reports shall not be inconsistent with accounting
and record-keeping methods such entities may be required to follow by the Alabama
Department of Examiners of Public Accounts.
7.Project related videos, films, computer disks, printed information, and other products
or materials produced using Alabama Recycling Grant funds must include the
Department logo, prominently displayed, along with the following prominently and
conspicuously displayed acknowledgement language: “This project was funded or
partially funded by the Alabama Department of Environmental Management
through a grant from the Alabama Recycling Fund.”
8.All education and training related videos, films, computer diskettes, manuals,
brochures, and other products and material outputs/deliverables produced will be
submitted by the Grantee in Draft form to the Department for review and approval prior
to additional grant funds being expended for Final deliverable/output products to be
printed, produced, copied, or disseminated.
9.The Grantee agrees to submit at least one project description or project status news
article for distribution to local area newspapers or to various other local public media
for potential publication or dissemination in any manner as the Department may
determine.
10.The Grantee agrees to submit a public outreach opportunity/event that will engage and
educate citizens on recycling efforts in their locality for collaboration with the
Department. The Department will retain the option to attend the proposed event. This
proposal must be submitted through the AEPACS Portal no later than December 31,
2025. If further time is needed an extension may be requested no later than December
31, 2025, and must include details as to why the request is needed.
11.New recycling programs must be registered to report as determined by the Department,
if applicable and directed to do so by the Department. Existing recycling programs must
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be registered to report as determined by the Department, if applicable and directed to
do so by the Department.
12.The Grantee has the option to receive a $1,000.00 grant for development of a
sustainable and efficient scrap tire recycling plan. The plan should include plans for a
secure public drop-off location and subsequent scrap tire management for individuals
to drop-off 8 or less tires at a time. This service is for individuals only and not for tire
retail businesses or other scrap tire transporters, receivers or processors. The
Department will grant up to $1,000.00, from the Scrap Tire Marketing Program, for
implemented plans that are determined by the Department to be efficient and
sustainable. At a minimum, the plan should contain the following:
•A description of the tire handling, storage and/or processing that will be
conducted at the facility, together with a description of the subsequent
disposition of scrap tires and scrap tire materials, and other information
necessary to explain the recycling program;
•Facility design plans including drawings of all buildings, equipment, receiving
and storage areas;
•Operational Plan, to include a narrative of operational procedures including
methods of receiving, storing, processing and shipping tires;
•Vector Control Plan;
•Emergency Response Plan; and
•Location maps.
13.The Grantee must have an established account on the Alabama Environmental
Permitting and Compliance System (AEPACS).
14.The Grantee agrees to comply with all requirements and conditions specified in local,
state, or federal rules, regulations, laws or ordinances. Grant funding for this project is,
at a minimum, subject to Alabama Recycling Fund Grant Regulations contained in
ADEM Administrative Code 335-13-10.
15.The Grantee will inform the Department as soon as problems, delays, or adverse
conditions become known which will materially impair the ability to complete this
Agreement, or to meet outputs/outcomes/milestones specified in this Agreement, for
the duration of the Agreement.
16.Property (equipment greater than $5,000 cost) that is purchased in whole or in part with
grant funds must be properly managed and used solely for recycling purposes (e.g.
inventory, control system, maintenance, storage, etc.,) for at least five years.
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ATTACHMENT B
Residential Carts $156,000.00
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1706
FROM: Daryl Morefield, WATER SUPERINTENDENT
SUBJECT: The Superintendent of Water/Wastewater, Daryl Morefield, has
requested to procure a qualified contractor to provide all materials,
equipment, labor and incidentals for the installation of a 16-Inch
Water Transmission Main along Highway 181 and Gayfer Road.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
To approve the award of Bid No. 25-051 Highway 181 and Gayfer Road 16-Inch Water
Transmission Main to Hemphill Construction Co. for a not-to-exceed amount of
$4,257,396.00.
BACKGROUND INFORMATION:
A service bid was issued on June 13, 2025, posted to the City of Fairhope's website,
and published in Gulf Coast Media. Seven (7) responsive bids and one (1) non-
responsive bid were received at the bid opening on July 17, 2025 at 2:00 p.m.
The Superintendent of Water/Wastewater recommends the award be made to Hemphill
Construction Co. Their low bid price for the Lump Sum Cost plus Bid Alternate #1 was
as follows:
Lump Sum Price (Base Bid): $4,257,396.00
Bid Alternate #1 (Screened Porch Addition): $0
Their low bid response price for the Base Bid plus the Bid Alternate #1 was Four Million
Two Hundred Fifty-Seven Thousand Three Hundred Ninety-Six Dollars ($4,257,396.00).
Previous Council Action:
Resolution No. 5291-24 Adopted by Council December 09, 2024, authorized
engineering fees for this project in the not-to-exceed amount of $320,000.00.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
004010-Water - System $3,480,000.00 $4,257,396.00 ($777,396.00)
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59500-70 Improvement
Distribution
Total project amount budgeted FY25 is $3,800,000.00 less $320,000.00 for engineering
costs.
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 167 of 273
RESOLUTION NO. ________
, as follows:
[1] That the City of Fairhope did request, receive, and open bids for (Bid No. 25-051)
Highway 181 and Gayfer Road 16-Inch Water Transmission Main for the City of
Fairhope Water/Wastewater Department.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
(Bid No. 25-051)
Highway 181 and Gayfer Road 16-Inch Water Transmission Main
[3] After evaluating the bid proposals with the required bid specifications, Hemphill
Construction Co. is now awarded (Bid No. 25-051) Highway 181 and Gayfer Road
16-Inch Water Transmission Main for the City of Fairhope Water/Wastewater
Department with a bid proposal not-to-exceed $4,257,396.00.
.
ADOPTED ON THIS 25TH DAY OF AUGUST, 2025
_________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 168 of 273
July 18, 2025
Mr. Daryl Morefield
City of Fairhope
555 South Section Street
Fairhope, AL
Re: Bid No. 25-051 – Highway 181 and Gayfer Road 16-inch Water Transmission Main
Contract No. 24305
Dear Daryl:
Eight (8) bids were received for the above-referenced project at 2:00 P.M., local time on July 17,
2025. The order of the bids received, beginning with the low bidder, was as follows:
Contractor Base Bid Deductive
Alternate A1
Total Amount of Base
Bid Including A1
Centerline Contracting, Inc. $3,782,278.60 $488,983.50 $3,293,295.10
Hemphill Construction Co. $4,257,396.00 $0.00 $4,257,396.00
W. R. Mitchell, Contractor, Inc. $4,501,985.40 $20,250.00 $4,481,735.40
S J & L Inc. $4,403,260.40 $122,985.00 $4,280,275.40
TAKCO Construction $4,641,260.50 $675.00 $4,640,585.50
L&K Contracting Co., Inc. $4,650,839.00 $40,500.00 $4,610,339.00
Rast Construction, Inc. $5,028,600.50 $74,250.00 $4,954,350.50
Norris Bros Excavating, LLC $8,034,543.83 $1,620,000.00 $6,414,543.83
A certified copy of the bid tabulation is attached. The bid summary above indicates that Centerline
Contracting, Inc. (CCI) was the apparent low bidder. However, numerous errors in their bid form
resulted in an unbalanced bid. These are summarized as follows:
• Deductive Alternate A1 was listed as a deductive change only. The amount deducted
appeared to be excessive. Therefore, Krebs contacted CCI, and it was stated that this was
intended to be an addition to their bid amount, not a deduction.
• The Contract Documents limited the mobilization to five (5) percent of the total bid amount.
However, the total listed in their bid exceeds this percentage.
Additionally, Krebs contacted the references provided by CCI. Two (2) of the references with
active projects noted issues with the quality of their work and the inability to construct the project
within the required project schedule.
Based on this, Krebs recommends that the City of Fairhope (City) not accept CCI’s bid and move
to the next low bidder. We have reviewed the bid package information and determined that
Hemphill Construction Company (Hemphill) has met the requirements of the low, responsive,
responsible bidder as outlined in the Instructions to Bidders. Krebs also understands that
Hemphill has performed projects of similar scope for the City and has the experience, equipment,
and financial resources required to perform the project. Therefore, Krebs Engineering, Inc.,
Page 169 of 273
Mr. Daryl Morefield
July 18, 2025
Page 2
recommends that the City award the above-referenced project to Hemphill Construction Company
for the low tendered amount of $4,257,396.00.
Please feel free to contact us if you have questions or comments.
Sincerely yours,
Krebs Engineering, Inc.
By____________________________
D. Robert Vaughan, P.E.
Associate
cc: Caleb Leach
Krebs File No. 24305
Page 170 of 273
JOB NO.: 24305
DATE: JULY 17, 2025, 2:00 PM, LOCAL TIME
OWNER: CITY OF FAIRHOPE
Item No.Approx
Quantities Description of Item Units Unit Price Total Price for
Item Unit Price Total Price for Item Unit Price Total Price for
Item Unit Price Total Price for Item
1 1
Mobilization/Demobilization, Not to
Exceed 5% of Total Bid
Lump Sum
LS $191,880.00 * $189,113.93 $55,767.58 $55,767.58 $353,955.76 $100,000.00 $100,000.00
2 1 Erosion and Sediment Control
Lump Sum LS $21,060.00 $10,220.39 $10,220.39 $100,000.00 $60,000.00 $60,000.00
3 1 Traffic Control
Lump Sum LS $16,438.50 $11,826.62 $11,826.62 $75,000.00 $15,000.00 $15,000.00
4 2080
24” D.I. Pipe, CL. 200, P-O Joint w/
Restraining Gaskets, Furnished and
Installed,
Per Linear Foot
LF $283.87 $309.38 $643,510.40 $500.00 $350.00 $728,000.00
5 6080
16” D.I. Pipe, CL. 250, P-O Joint w/
Restraining Gaskets, Furnished and
Installed,
Per Linear Foot
LF $219.75 $212.28 $1,290,662.40 $350.00 $250.00 $1,520,000.00
6 88
16" D.I. Pipe Open Cut Encased
Roadway Crossing, Line 1, STA.
08+97 to 09+85,
Per Linear Foot
LF $456.86 $1,149.15 $101,125.20 $450.00 $500.00 $44,000.00
7 45
16" D.I. Pipe Open Cut Encased
Roadway Crossing, Line 1, STA.
26+23 to 26+68,
Per Linear Foot
LF $458.35 $1,205.66 $54,254.70 $450.00 $500.00 $22,500.00
8 850
16” DR11/DIPS HDPE Pipe,
Horizontal Directional Drill, Line 1,
STA. 29+10 to 36+47
Per Linear Foot
LF $225.61 $348.09 $295,876.50 $1,200.00 $460.00 $391,000.00
9 33
16" D.I. Pipe Open Cut Encased
Roadway Crossing, Line 1, STA.
51+58 to 51+91,
Per Linear Foot
LF $1,354.72 $1,189.34 $39,248.22 $450.00 $570.00 $18,810.00
10 400
16” DR11/DIPS HDPE Pipe,
Horizontal Directional Drill, Line 1,
STA. 58+00 to 62+00
Per Linear Foot
LF $224.11 $355.88 $142,352.00 $1,200.00 $410.00 $164,000.00
11 300
16” DR11/DIPS HDPE Pipe,
Horizontal Directional Drill, Line 1,
STA. 66+90 to 69+90
Per Linear Foot
LF $224.34 $355.15 $106,545.00 $1,200.00 $425.00 $127,500.00
12 300
16” DR11/DIPS HDPE Pipe,
Horizontal Directional Drill, Line 1,
STA. 72+00 to 75+00
Per Linear Foot
LF $224.34 $355.15 $106,545.00 $1,200.00 $425.00 $127,500.00
13 85
24" D.I. Pipe Jack & Bore Highway
Crossing,
Line 2, STA. 00+35 to 01+20,
Per Linear Foot
LF $1,519.99 $1,507.62 $128,147.70 $450.00 $1,400.00 $119,000.00
14 55
24" D.I. Pipe Open Cut Encased
Roadway Crossing, Line 1, STA.
80+33 to 80+88,
Per Linear Foot
LF $596.69 $1,538.90 $84,639.50 $550.00 $500.00 $27,500.00
15 42
24" D.I. Pipe Open Cut Encased
Roadway Crossing, Line 2, STA.
11+77 to 12+19,
Per Linear Foot
LF $620.85 $1,552.89 $65,221.38 $550.00 $560.00 $23,520.00
16 31000
Ductile Iron Fittings, Furnished and
Installed,
Per LBS
LBS $1.23 $7.50 $232,500.00 $8.00 $7.00 $217,000.00
17 8
MJ-HDPE Adaptors, Furnished and
Installed,
Per Each
EA $919.36 $813.23 $6,505.84 $1,500.00 $850.00 $6,800.00
18 6
24” D.I. Butterfly Valves, MJ-MJ,
Furnished and Installed,
Per Each
EA $13,619.24 $24,316.18 $145,897.08 $27,500.00 $17,000.00 $102,000.00
19 10
16” D.I. Butterfly Valves, MJ-MJ,
Furnished and Installed,
Per Each
EA $7,519.57 $12,860.16 $128,601.60 $24,000.00 $10,000.00 $100,000.00
20 2
2” Air Release Valves,
Furnished and Installed,
Per Each
EA $2,781.21 $9,345.33 $18,690.66 $6,800.00 $8,400.00 $16,800.00
21 3
Fire Hydrant Assemblies Furnished
and Installed
Per Each
EA $10,988.99 $8,551.23 $25,653.69 $7,800.00 $15,000.00 $45,000.00
* Asterisk denotes corrected value due to mathematical error on bid form.
$44,705.76
$89,644.00
$67,302.00
$67,302.00
$129,199.15
$32,817.95
$26,075.70
$38,130.00
$7,354.88
KREBS ENGINEERING, INC.
2100 RIVER HAVEN DRIVE
BIRMINGHAM, AL 35244
205-987-7411
$81,715.44
$75,195.70
$5,562.42
$32,966.97
DESCRIPTION: BID No. 25-051 - HIGHWAY 181 AND GAYFER ROAD 16-
INCH WATER TRANSMISSION MAIN
$353,955.76
$100,000.00
$75,000.00
$1,040,000.00
$2,128,000.00
$39,600.00
$20,250.00
$1,020,000.00
$21,060.00
$16,438.50
$590,449.60
$1,336,080.00
$40,203.68
$20,625.75
$191,768.50
2901 Shannon Oxmoor Rd.
Rast Construction, Inc.
48835 49033
Tuscaloosa, AL 35453Tuscaloosa AL-35401 Crossville, TN 38571
49203
5800 old Montgomery Hwy.2123 9th Street
Norris Bros. Excavating, LLC
22 Northside Lane
Tacko ConstructionCenterline Contracting
$14,850.00
$480,000.00
$360,000.00
$360,000.00
$38,250.00
9554
Birmingham, AL-35211
$30,250.00
$23,100.00
$248,000.00
$12,000.00
$165,000.00
$240,000.00
$13,600.00
$23,400.00
Page 171 of 273
22 2
Connection to Existing System,
Furnished and Installed,
Per Each
EA $2,925.00 $5,195.07 $10,390.14 $15,000.00 $8,800.00 $17,600.00
23 1
16"x16” D.I. Tapping Sleeve & Valve,
Furnished and Installed,
Per Each
EA $26,511.79 $39,305.45 $39,305.45 $32,000.00 $34,000.00 $34,000.00
24 1
24”x24" D.I. Tapping Sleeve & Valve,
Furnished and Installed,
Per Each
EA $66,999.86 $83,689.82 $83,689.82 $27,000.00 $70,000.00 $70,000.00
25 75
Asphalt Roadway Repair, Furnished
and Installed,
Per Square Yard
SY $565.58 $711.80 $53,385.00 $200.00 $200.00 $15,000.00
26 150
Concrete Driveway Repair, Furnished
and Installed,
Per Square Yard
SY $149.18 $372.13 $55,819.50 $200.00 $225.00 $33,750.00
27 200
Asphalt Driveway Repair,
Furnished and Installed,
Per Square Yard
SY $149.18 $315.28 $63,056.00 $200.00 $250.00 $50,000.00
28 75
Concrete Curb & Gutter Replacement
Furnished and Installed,
Per Linear Foot
LF $97.70 $57.16 $4,287.00 $300.00 $50.00 $3,750.00
29 20
Concrete Endwall Replacement,
Furnished and installed,
Per Cubic Yard
CY $513.63 $637.56 $12,751.20 $1,200.00 $650.00 $13,000.00
30 60
Replace 13.5" x 22” Arch Pipe RCP
Culvert w/Conc. End Walls, Furnish
and Install,
Per Linear Foot
LF $121.39 $151.66 $9,099.60 $350.00 $240.00 $14,400.00
31 275
Replace 18” RCP Culvert,
Furnish and Install,
Per Linear Foot
LF $78.39 $118.23 $32,513.25 $225.00 $115.00 $31,625.00
32 90 15” CPP Culvert, Furnish and Install,
Per Linear Foot LF $78.39 $123.53 $11,117.70 $200.00 $110.00 $9,900.00
33 40
26” x 43" RCP Culvert, Furnish and
Install,
Per Linear Foot
LF $121.39 $261.38 $10,455.20 $450.00 $375.00 $15,000.00
34 3
Tree Replacement, Furnished
and Installed,
Per Each
EA $9,945.00 $2,091.28 $6,273.84 $1,500.00 $2,500.00 $7,500.00
35 1 Restoration, Seeding and Grassing
Lump Sum LS $26,325.00 $21,508.86 $21,508.86 $100,000.00 $230,000.00 $230,000.00
36 1 Record Survey, Prepared and
Submitted, Lump Sum LS $17,550.00 $111,883.71 $111,883.71 $75,000.00 $50,000.00 $50,000.00
37 1 10% Contingency (Sum Items 1-36
and multiply by 10%)LS $349,746.00 * $343,253.26 $421,932.77 $421,932.77 $42,895.58 * $730,413.07 $457,145.50 $457,145.50
Total
Amount of
Base Bid
* $3,773,019.79 $4,641,260.50 * $8,034,543.83 $5,028,600.50
ALTERNATES
Item No. Quantity Alternate Description Units Unit Price Unit Price Total Deduct Price
For Item Unit Price Total Deduct
Price For Item Unit Price Total Deduct Price
For Item
A1. 1350
Horizontal Directional Bores Under
Driveways: Contractors cost savings
for furnishing and installation of 16"
HDPE DR11 pipe between STA. 2+10
and STA. 14+60 in lieu of open
cutting driveways and side streets.
Horizontal Directional Bores must be
a minimum of 300 linear feet in length
each. The contractor is responsible
for all additional fittings and adapters
required for transitions between
HDPE and Ductile Iron. Should the
Owner choose this Alternate, The
Total Deduct Price amount specified
will be deducted from the Base Bid
amount.
LF $362.21 $0.50 $675.00 $1,200.00 $55.00 $74,250.00
Total
Amount of
Base Bid
Less
Deduct
$4,640,585.50 $4,954,350.50
$17,550.00
$488,983.50
$3,284,036.29
$22,500.00
$100,000.00
$29,836.00
$7,327.50
$10,272.60
$7,283.40
$21,557.25
$7,055.10
$4,855.60
$29,835.00
$26,325.00
$5,850.00
$26,511.79
$66,999.86
$42,418.50
$22,377.00
$75,000.00
$24,000.00
$21,000.00
$61,875.00
$18,000.00
Total Deduct Price
For Item
$30,000.00
$32,000.00
$27,000.00
$15,000.00
$30,000.00
$40,000.00
$18,000.00
$4,500.00
$1,620,000.00
$6,414,543.83
Page 172 of 273
JOB NO.: 24305
DATE: JULY 17, 2025, 2:00 PM, LOCAL TIME
OWNER: CITY OF FAIRHOPE
Item No.Approx
Quantities Description of Item Units Unit Price Unit Price Total Price for Item Unit Price Total Price for
Item Unit Price Total Price for Item
1 1
Mobilization/Demobilization, Not to
Exceed 5% of Total Bid
Lump Sum
LS $94,188.00 $215,000.00 $215,000.00 $185,000.00 $210,000.00 $210,000.00
2 1 Erosion and Sediment Control
Lump Sum LS $46,066.00 $37,000.00 $37,000.00 $35,000.00 $20,755.00 $20,755.00
3 1 Traffic Control
Lump Sum LS $81,845.00 $28,000.00 $28,000.00 $100,000.00 $75,000.00 $75,000.00
4 2080
24” D.I. Pipe, CL. 200, P-O Joint w/
Restraining Gaskets, Furnished and
Installed,
Per Linear Foot
LF $324.00 $325.00 $676,000.00 $315.00 $306.00 $636,480.00
5 6080
16” D.I. Pipe, CL. 250, P-O Joint w/
Restraining Gaskets, Furnished and
Installed,
Per Linear Foot
LF $228.00 $245.00 $1,489,600.00 $213.00 $209.00 $1,270,720.00
6 88
16" D.I. Pipe Open Cut Encased
Roadway Crossing, Line 1, STA.
08+97 to 09+85,
Per Linear Foot
LF $364.00 $485.00 $42,680.00 $545.00 $635.00 $55,880.00
7 45
16" D.I. Pipe Open Cut Encased
Roadway Crossing, Line 1, STA.
26+23 to 26+68,
Per Linear Foot
LF $363.00 $485.00 $21,825.00 $545.00 $665.00 $29,925.00
8 850
16” DR11/DIPS HDPE Pipe,
Horizontal Directional Drill, Line 1,
STA. 29+10 to 36+47
Per Linear Foot
LF $201.00 $215.00 $182,750.00 $255.00 $350.00 $297,500.00
9 33
16" D.I. Pipe Open Cut Encased
Roadway Crossing, Line 1, STA.
51+58 to 51+91,
Per Linear Foot
LF $415.00 $510.00 $16,830.00 $545.00 $800.00 $26,400.00
10 400
16” DR11/DIPS HDPE Pipe,
Horizontal Directional Drill, Line 1,
STA. 58+00 to 62+00
Per Linear Foot
LF $210.00 $215.00 $86,000.00 $255.00 $350.00 $140,000.00
11 300
16” DR11/DIPS HDPE Pipe,
Horizontal Directional Drill, Line 1,
STA. 66+90 to 69+90
Per Linear Foot
LF $215.00 $215.00 $64,500.00 $255.00 $350.00 $105,000.00
12 300
16” DR11/DIPS HDPE Pipe,
Horizontal Directional Drill, Line 1,
STA. 72+00 to 75+00
Per Linear Foot
LF $215.00 $215.00 $64,500.00 $255.00 $350.00 $105,000.00
13 85
24" D.I. Pipe Jack & Bore Highway
Crossing,
Line 2, STA. 00+35 to 01+20,
Per Linear Foot
LF $1,230.00 $795.00 $67,575.00 $782.00 $1,400.00 $119,000.00
14 55
24" D.I. Pipe Open Cut Encased
Roadway Crossing, Line 1, STA.
80+33 to 80+88,
Per Linear Foot
LF $444.00 $650.00 $35,750.00 $682.00 $800.00 $44,000.00
15 42
24" D.I. Pipe Open Cut Encased
Roadway Crossing, Line 2, STA.
11+77 to 12+19,
Per Linear Foot
LF $531.00 $650.00 $27,300.00 $682.00 $900.00 $37,800.00
16 31000
Ductile Iron Fittings, Furnished and
Installed,
Per LBS
LBS $9.60 $14.25 $441,750.00 $14.00 $5.00 $155,000.00
17 8
MJ-HDPE Adaptors, Furnished and
Installed,
Per Each
EA $762.00 $4,000.00 $32,000.00 $1,315.00 $2,000.00 $16,000.00
18 6
24” D.I. Butterfly Valves, MJ-MJ,
Furnished and Installed,
Per Each
EA $15,996.00 $19,500.00 $117,000.00 $17,750.00 $15,000.00 $90,000.00
19 10
16” D.I. Butterfly Valves, MJ-MJ,
Furnished and Installed,
Per Each
EA $8,518.00 $12,250.00 $122,500.00 $9,500.00 $10,000.00 $100,000.00
20 2
2” Air Release Valves,
Furnished and Installed,
Per Each
EA $8,474.00 $14,750.00 $29,500.00 $11,375.00 $9,000.00 $18,000.00
21 3
Fire Hydrant Assemblies Furnished
and Installed
Per Each
EA $14,378.00 $12,000.00 $36,000.00 $15,750.00 $9,500.00 $28,500.00
22 2
Connection to Existing System,
Furnished and Installed,
Per Each
EA $9,748.00 $4,600.00 $9,200.00 $9,375.00 $5,000.00 $10,000.00
* Asterisk denotes corrected value due to mathematical error on bid form.
BIRMINGHAM, AL 35244
205-987-7411
DESCRIPTION: BID No. 25-051 - HIGHWAY 181 AND GAYFER ROAD 16-
INCH WATER TRANSMISSION MAIN
S J & L Inc. L&K Contracting Co., Inc. W.R. Mitchell, Contractor, Inc. Hemphill Construction Company
KREBS ENGINEERING, INC.
2100 RIVER HAVEN DRIVE
4506 Hartford Hwy.
Taylor, AL-36305
21631
PO Box 190034
Mobile, AL-36619
12522
$185,000.00
Florence, MS-39073
13232
Mobile, AL-36618
6334
P.O. Box 879P.O. Box 180637
$35,000.00
$100,000.00
$655,200.00
$1,295,040.00
$24,525.00
$47,250.00
$434,000.00
$76,500.00
$47,960.00
$37,510.00
$28,644.00
$10,520.00
$106,500.00
$95,000.00
$216,750.00
$17,985.00
$102,000.00
$76,500.00
$66,470.00
Total Price for Item
$94,188.00
$46,066.00
$81,845.00
$673,920.00
$1,386,240.00
$32,032.00
$16,335.00
$170,850.00
$13,695.00
$84,000.00
$64,500.00
$64,500.00
$22,750.00
$18,750.00
$85,180.00
$16,948.00
$43,134.00
$19,496.00
$104,550.00
$24,420.00
$22,302.00
$297,600.00
$6,096.00
$95,976.00
Page 173 of 273
23 1 Furnished and Installed,
Per Each
EA $31,374.00 $35,000.00 $35,000.00 $35,625.00 $30,000.00 $30,000.00
24 1 Furnished and Installed,
Per Each
EA $70,983.00 $72,500.00 $72,500.00 $80,625.00 $60,000.00 $60,000.00
25 75
Asphalt Roadway Repair, Furnished
Per Square Yard
SY $461.00 $102.00 $7,650.00 $90.00 $90.00 $6,750.00
26 150 and Installed,
Per Square Yard
SY $487.00 $105.00 $15,750.00 $125.00 $160.00 $24,000.00
27 200
Asphalt Driveway Repair,
Furnished and Installed,
Per Square Yard
SY $669.00 $102.00 $20,400.00 $115.00 $90.00 $18,000.00
28 75 Furnished and Installed,
Per Linear Foot
LF $34.00 $44.00 $3,300.00 $65.00 $60.00 $4,500.00
29 20
Concrete Endwall Replacement,
Furnished and installed,
Per Cubic Yard
CY $800.00 $4,000.00 $80,000.00 $813.00 $850.00 $17,000.00
30 60
Replace 13.5" x 22” Arch Pipe RCP
and Install,
Per Linear Foot
LF $189.00 $125.00 $7,500.00 $120.00 $140.00 $8,400.00
31 275
Replace 18” RCP Culvert,
Furnish and Install,
Per Linear Foot
LF $119.00 $90.00 $24,750.00 $125.00 $90.00 $24,750.00
32 90 15” CPP Culvert, Furnish and Install,
Per Linear Foot LF $101.00 $80.00 $7,200.00 $120.00 $90.00 $8,100.00
33 40
26” x 43" RCP Culvert, Furnish and
Install,
Per Linear Foot
LF $245.00 $217.00 $8,680.00 $140.00 $210.00 $8,400.00
34 3 and Installed,
Per Each
EA $1,145.00 $2,500.00 $7,500.00 $3,000.00 $1,500.00 $4,500.00
35 1 Restoration, Seeding and Grassing
Lump Sum LS $113,239.00 $75,000.00 $75,000.00 $120,000.00 $60,000.00 $60,000.00
36 1 Record Survey, Prepared and
Submitted, Lump Sum LS $17,130.00 $19,500.00 $19,500.00 $20,000.00 $5,000.00 $5,000.00
37 1 10% Contingency (Sum Items 1-36
and multiply by 10%)LS $400,296.40 $422,849.00 $422,849.00 $40,600.00 * $409,271.40 $387,036.00 $387,036.00
Total
Base Bid
$4,650,839.00 * $4,501,985.40 $4,257,396.00
ALTERNATES
Item No. Quantity Alternate Description Units Unit Price Unit Price Total Deduct Price
For Item Unit Price Unit Price Total Deduct Price
For Item
A1. 1350
Horizontal Directional Bores Under
Driveways: Contractors cost savings
for furnishing and installation of 16"
and STA. 14+60 in lieu of open
cutting driveways and side streets.
Horizontal Directional Bores must be
each. The contractor is responsible
for all additional fittings and adapters
required for transitions between
HDPE and Ductile Iron. Should the
Owner choose this Alternate, The
Total Deduct Price amount specified
will be deducted from the Base Bid
amount.
LF $91.10 $30.00 $40,500.00 $0.00 $15.00 $20,250.00
Total
Base Bid
Less
Deduct
$4,610,339.00 $4,481,735.40
"I hereby certify that this is a true tabulation of bids received
for the Highway 181 and Gayfer Road 16-Inch Water Transmission Main Project.
Robert Vaughan, P.E.
$20,000.00
$34,375.00
$18,750.00
$80,625.00
$6,750.00
$5,600.00
$9,000.00
$120,000.00
$23,000.00
$4,875.00
$16,260.00
$7,200.00
$10,800.00
$35,625.00
$73,050.00
$133,800.00
$4,257,396.00
$0.00
Total Deduct Price
For Item
$4,403,260.40
Total Deduct Price
For Item
$122,985.00
$4,280,275.40
$9,800.00
$3,435.00
$113,239.00
$17,130.00
$400,296.40
$2,550.00
$16,000.00
$11,340.00
$32,725.00
$9,090.00
$31,374.00
$70,983.00
$34,575.00
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KREBS ENGINEERING 16" and 24" WATER TRANSMISSION
MAIN PROJECT UPDATE
WATER SYSTEM PLANNING/ CITY OF FAIRHOPE
Page 232 of 273
Page 233 of 273
PRF - Hwy 181 Gayfer Rd 16 Inch Water Main
Final Audit Report 2025-05-30
Created:2025-05-29
By:Erin Wolfe (erin.wolfe@fairhopeal.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAptoXsEPYFaXSPZFFvkldkZlMPVzMZsC3
"PRF - Hwy 181 Gayfer Rd 16 Inch Water Main" History
Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov)
2025-05-29 - 10:03:19 PM GMT
Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature
2025-05-29 - 10:03:51 PM GMT
Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov)
2025-05-30 - 1:20:52 PM GMT
Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov)
Signature Date: 2025-05-30 - 3:11:02 PM GMT - Time Source: server
Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature
2025-05-30 - 3:11:04 PM GMT
Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov)
Signature Date: 2025-05-30 - 4:08:10 PM GMT - Time Source: server
Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature
2025-05-30 - 4:08:13 PM GMT
Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
2025-05-30 - 4:10:48 PM GMT
Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
Signature Date: 2025-05-30 - 4:11:36 PM GMT - Time Source: server
Agreement completed.
2025-05-30 - 4:11:36 PM GMT
Page 234 of 273
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1736
FROM: Daryl Morefield, WATER SUPERINTENDENT
SUBJECT: The Superintendent of Water/Wastewater, Daryl Morefield, is
requesting the hiring for Professional Consulting Services for
Water/Wastewater Certification Training.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
To approve the selection by the Mayor of Kevin Collier for RFQ PS25-034 Professional
Consulting Services for Water/Wastewater Certification Training, and authorize the
Mayor to negotiate the not-to-exceed cost to be approved by City Council.
BACKGROUND INFORMATION:
The Superintendent of Water/Wastewater, Daryl Morefield, is requesting the hiring for
Professional Consulting Services for Water/Wastewater Certification Training. Kevin
Colllier can provide the following examples of ADEM certification training:
• ADEM Grade I-IV Water Certifications
• ADEM GRade IC-IV Wastewater Certifications
Mayor Sullivan has selected Kevin Collier for this training service.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
004010-
50230
Water - Training $TBD $TBD $TBD
004020-
50230
Wastewater -
Training
$TBD $TBD $TBD
GRANT:
N/A
Page 235 of 273
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 236 of 273
RESOLUTION NO. ________
, as follows:
[1] That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Consulting Services for (RFQ PS25-034) to provide Water/Wastewater
Certification Training to Kevin Collier; and hereby authorize Mayor Sullivan to
negotiate the not-to-exceed fee to be approved by Council.
DULY ADOPTED THIS 25TH DAY OF AUGUST, 2025
______________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 237 of 273
Sherry Sullivan
Mayor
Council Members:
Kevin G. Boone
Jack Burrell, ACMO
Jimmy Conyers
Corey Martin
Jay Robinson
Lisa A. Hanks, MMC
City Clerk
Kimberly Creech
Treasurer
61 North Section St.
PO Box 429
Fairhope, AL 36533
251-928-2136 (p)
MEMO
To: Lisa Hanks, City Clerk
Kim Creech, Treasurer
From: ______________________________
Erin Wolfe, Purchasing Manager
Date: August 14, 2025
Re: RFQ PS25-034 Professional Consulting Services to Provide
Water/Wastewater Certification Training
The Superintendent of Water/Wastewater, Daryl Morefield, is
requesting the hiring of a Consultant to provide Water/Wastewater Certification
Training.
Per our Procedure for Procuring Professional Services, Daryl Morefield and I are
providing firms for the Mayor to select from for the work.
Please move this procurement of professional services forward to the Mayor for the
selection of a professional service provider.
The short list is:
_____________ ___________ Kevin Collier
_____________ ___________ None. Submit another list
Cc: file, Daryl Morefield, Mayor Sherry Sullivan
Sherry Sullivan (Aug 14, 2025 14:04:19 CDT)
Sherry Sullivan Aug 14, 2025
Page 238 of 273
Memo to choose - Kevin Collier - Water Dpt
Training
Final Audit Report 2025-08-14
Created:2025-08-14
By:Erin Wolfe (erin.wolfe@fairhopeal.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAaHiOfdH5aJhNi_JDS2EKHA00ymPkEzLM
"Memo to choose - Kevin Collier - Water Dpt Training" History
Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov)
2025-08-14 - 5:58:12 PM GMT
Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature
2025-08-14 - 5:58:38 PM GMT
Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
2025-08-14 - 6:11:09 PM GMT
Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
Signature Date: 2025-08-14 - 7:04:19 PM GMT - Time Source: server
Agreement completed.
2025-08-14 - 7:04:19 PM GMT
Page 239 of 273
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1739
FROM: Daryl Morefield, WATER SUPERINTENDENT
SUBJECT: The Superintendent of Water/Wastewater, has requested to procure
a qualified contractor to provide all materials, equipment, labor and
incidentals for the repair of approximately 550 linear feet of 10" DR11
HDPE water main and 550 linear feet of 10" DR11 HDPE sewer
force main at the intersection of South Drive and SR 98 in the
Fairhope City Limits.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
To approve the award of Bid No. 25-058 8-Inch Watermain Repair Under Rock Creek to
Underground, Inc. with a bid proposal not-to-exceed $584,664.50 ($309,285.00 Water
System Improvements and $275,379.50 Wastewater System Improvement). Authorize
Treasurer to transfer $309,285.00 from Water System Improvement - Distribution
(004010-59500 Line 100) and transfer $275,379.50 from Wastewater System
Improvement - Collections (004020-59500 Line 50) in FY25 Budget to fund this project.
BACKGROUND INFORMATION:
A service bid was issued on July 18, 2025, posted to the City of Fairhope's website, and
published in Gulf Coast Media. Five (5) responsive bids were received at the bid
opening on August 14, 2025 at 10:30 a.m.
The Superintendent of Water/Wastewater recommends the award be made to
Underground, Inc. Their low bid price for the Base Bid plus Bid Alternate #1 was as
follows:
Lump Sum Price (Base Bid): $584,664.50
Bid Alternate #1: -$11,000.00
The Superintendent of Water/Wastewater recommends awarding the Base Bid only for
the low bid cost not-to-exceed Five Hundred Eighty-Four Thousand Six Hundred Sixty-
Four Dollars and Fifty Cents ($584,664.50).
Water System Improvement - Distribution System $309,285.00
Wastewater System Improvement - Collections System $275,379.50
Page 240 of 273
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
004010-
59500
Water System
Improvement -
Distribution System
$309,285.00 $309,285.00 $0.00
004020-
59500
Wastewater
System
Improvement -
Collections System
$275,379.50 $275,379.50 $0.00
$584,664.50 $584,664.50 $0.00
Authorize Treasurer to transfer $309,285.00 from Water System Improvement -
Distribution (004010-59500 Line 100) and transfer $275,379.50 from Wastewater
System Improvement - Collections (004020-59500 Line 50) in FY25 Budget to fund this
project.
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 241 of 273
RESOLUTION NO. ________
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope did request, receive, and open bids for (Bid No. 25-058)
8-Inch Water Main Repair Under Rock Creek for the City of Fairhope
Water/Wastewater Department.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
(Bid No. 25-058)
8-Inch Water Main Repair Under Rock Creek
[3] After evaluating the bid proposals with the required bid specifications,
Underground, Inc. is now awarded (Bid No. 25-058) for 8-Inch Water Main Repair
Under Rock Creek for the City of Fairhope Water/Wastewater Department with a bid
proposal not-to-exceed $584,664.50.
[4] Authorize the Treasurer to transfer $309,285.00 from Water System Improvement
- Distribution (004010-59500 Line 100) and transfer $275,379.50 from Wastewater
System Improvement - Collections (004020-59500 Line 50) in FY25 Budget to fund
this project.
ADOPTED ON THIS 25TH DAY OF AUGUST, 2025
_________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 242 of 273
2100 River Haven Drive Birmingham, AL 35244 P 205 987 7411 KrebsEng.com
BIRMINGHAM HUNTSVILLE MONTGOMERY NEWNAN DAPHNE
August 15, 2025
Mr. Daryl Morefield
City of Fairhope
555 South Section Street
Fairhope, AL 36532
Re: BID No. 25-058 - 8-Inch Watermain Repair Under Rock Creek; Krebs Project No. 25303
Dear Daryl:
Five (5) bids were received for the above-referenced project at 10:30 A.M., CDT, on August 14,
2025. The order of the bids received, beginning with the low bidder, was as follows:
The Base Bid will replace the broken 8-inch water main under Rock Creek from South Drive to
the north side of Rock Creek, as well as replace the existing 8-inch sewer main crossing the creek
in the same fashion. Alternate 1 includes replacing the existing pressure-reducing valve and
check valve assemblies with new assemblies and moving them to a more accessible location on
the north side of Rock Creek. Alternate 1 is an option for Fairhope to choose to relocate the
existing pressure-reducing valve and check valve assemblies to the more suitable location on the
north side of the creek.
Krebs reviewed the bids and determined that Underground, Inc. meets the requirements of the
low, responsible, responsive bidder as outlined in the Contract Documents. Attached is a copy
of the certified bid tabulation for your records.
Contractor Base Bid Alternate 1
Underground, Inc. $584,664.50 -$11,000
Gator Boring & Trenching, Inc. $689,345.00 $49,500
Equix Energy Services $734,064.00 $30,000
Rast Construction, Inc. $942,320.00 $20,000
B.W. Hobson Construction Co., Inc. $1,142,607.00 $12,000
Page 243 of 273
Mr. Daryl Morefield
August 15, 2025
Page 2
Based on this, Krebs recommends awarding the contract for the 8-Inch Watermain Repair Under
Rock Creek to Underground, Inc. for the low tendered bid amount of $584,664.50.
Please contact us if you have any questions or comments.
Sincerely yours,
Krebs Engineering, Inc.
By____________________________
D. Robert Vaughan, P.E.
Associate
cc:
Krebs File No. 25303
Page 244 of 273
JOB NO.: 25303
DATE: AUGUST 14, 2025, 10:30 AM, LOCAL TIME
OWNER: CITY OF FAIRHOPE
Item No.Approx
Quantities Description of Item Units Unit Price Total Price for Item Unit Price Total Price for Item Unit Price Total Price for
Item Unit Price Total Price for Item Unit Price Total Price for Item
1 1
Mobilization/Demobilization, Not to
Lump Sum
LS $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00
2 1 Erosion and Sediment Control
Lump Sum LS $35,000.00 $35,000.00 $11,600.00 $11,600.00 $6,500.00 $6,500.00 $4,000.00 $4,000.00 $10,000.00 $10,000.00
3 1 Traffic Control
Lump Sum LS $25,000.00 $25,000.00 $24,500.00 $24,500.00 $20,000.00 $20,000.00 $2,000.00 $2,000.00 $10,000.00 $10,000.00
4 1 Site Restoration and Grassing Lump
Sum LS $20,000.00 $20,000.00 $5,100.00 $5,100.00 $15,000.00 $15,000.00 $9,000.00 $9,000.00 $12,000.00 $12,000.00
5 230
6” D.I. Pipe, CL. 250, P-O Joint w/
Restraining Gaskets, Furnished and
Installed,
Per Linear Foot
LF $205.00 $47,150.00 $160.00 $36,800.00 $91.50 $21,045.00 $100.00 $23,000.00 $60.00 $13,800.00
6 160
8" D.I. Pipe CL. 250, P-O Joint w/
Restraining Gaskets,
Per Linear Foot
LF $280.00 $44,800.00 $215.00 $34,400.00 $112.50 $18,000.00 $130.00 $20,800.00 $70.00 $11,200.00
7 550
10" HDPE Pipe, DR 11, DIPS, SSFM
Furnished and Installed By Horizontal
Per Linear Foot
LF $530.00 $291,500.00 $140.00 $77,000.00 $163.00 $89,650.00 $510.00 $280,500.00 $290.00 $159,500.00
8 550
10" HDPE Pipe, DR 11, DIPS, WTM
Furnished and Installed by Horizontal
Per Linear Foot
LF $530.00 $291,500.00 $140.00 $77,000.00 $163.00 $89,650.00 $510.00 $280,500.00 $290.00 $159,500.00
9 60
10" HDPE Pipe, DR 11, DIPS, SSFM
Per Linear Foot
LF $300.00 $18,000.00 $140.00 $8,400.00 $145.00 $8,700.00 $145.00 $8,700.00 $130.00 $7,800.00
10 3400
Ductile Iron Fittings, Furnished and
Installed,
Per LBS
LBS $12.00 $40,800.00 $24.75 $84,150.00 $22.00 $74,800.00 $12.00 $40,800.00 $20.00 $68,000.00
11 4
Per Each
EA $2,230.00 $8,920.00 $2,500.00 $10,000.00 $1,325.00 $5,300.00 $1,500.00 $6,000.00 $2,500.00 $10,000.00
12 2
8" D.I. Butterfly Valves, MJ-MJ,
Per Each
EA $5,300.00 $10,600.00 $10,750.00 $21,500.00 $3,400.00 $6,800.00 $2,600.00 $5,200.00 $3,000.00 $6,000.00
13 1 8" D.I. Plug Valves, MJ-MJ, Furnished
and Installed, Per Each EA $5,700.00 $5,700.00 $7,700.00 $7,700.00 $4,500.00 $4,500.00 $3,800.00 $3,800.00 $4,000.00 $4,000.00
14 1 6" D.I. Plug Valves, MJ-MJ, Furnished
and Installed, Per Each EA $5,700.00 $5,700.00 $5,600.00 $5,600.00 $3,500.00 $3,500.00 $3,000.00 $3,000.00 $3,500.00 $3,500.00
15 16
Concrete Curb & Gutter Replacement
Furnished and Installed,
Per Linear Foot
LF $300.00 $4,800.00 $200.00 $3,200.00 $200.00 $3,200.00 $200.00 $3,200.00 $65.00 $1,040.00
16 380
Asphalt Roadway Repair, Furnished
and Installed, Per
Square Yard
SY $95.00 $36,100.00 $65.00 $24,700.00 $125.00 $47,500.00 $200.00 $76,000.00 $45.00 $17,100.00
17 4
Connection to Existing System,
Per Each
EA $12,000.00 $48,000.00 $15,000.00 $60,000.00 $4,500.00 $18,000.00 $2,000.00 $8,000.00 $20,000.00 $80,000.00
18 1100
8" Existing Line Abandonment and
Per Linear Foot
LF $18.00 $19,800.00 $36.00 $39,600.00 $25.00 $27,500.00 $17.00 $18,700.00 $18.00 $19,800.00
19 1
Pressure Release Valve and Vault,
Per Each
EA $48,000.00 $48,000.00 $61,500.00 $61,500.00 $46,300.00 $46,300.00 $35,000.00 $35,000.00 $35,000.00 $35,000.00
20 1 and Installed, Per Each EA $11,000.00 $11,000.00 $6,200.00 $6,200.00 $3,750.00 $3,750.00 $3,000.00 $3,000.00 $10,000.00 $10,000.00
21 1
Lump Sum
LS $7,000.00 $7,000.00 $8,500.00 $8,500.00 $2,000.00 $2,000.00 $6,000.00 $6,000.00 $10,000.00 $10,000.00
1 10% Contingency (Sum Items 1-20
and multiply by 10%)LS $103,237.00 $61,895.00 $52,969.50 $85,120.00 $65,824.00
Total
Base Bid
$1,142,607.00 $689,345.00 $584,664.50 $942,320.00 $734,064.00
ALTERNATES
Item No. Quantity Alternate Description Units Unit Price Total Price For Item Unit Price Total Price For Item Unit Price Total Price For
Item Unit Price Total Price For
Item Unit Price Total Price For
Item
A1. 1 8" Pressure Release Valve &
Vault,Relocated, Per Each EA $6,000.00 $6,000.00 $44,500.00 $44,500.00 -$9,000.00 -$9,000.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00
A2. 1 8" D.I. Check Valve, Relocated, Per
Each EA 6000 $6,000.00 $5,000.00 $5,000.00 -$2,000.00 -$2,000.00 $10,000.00 $10,000.00 $15,000.00 $15,000.00
"I hereby certify that this is a true tabulation of bids received
for the 8-Inch Watermain Repair Under Rock Creek Project."
Robert Vaughan, P.E.
Equix Energy Serviced, LLC
32410 Blue Star Hwy.
Midway, FL 32343
38774DESCRIPTION: BID No. 25-058 - 8-INCH WATERMAIN REPAIR UNDER
ROCK CREEK
2901 Shannon Oxmoor Rd.
Rast Construction, Inc.
50498 39824
Pensacola, FL 32534Northport, AL 35473 Wilmer, AL 36587
12908
1800 Blackbird Lane 7290 Charlie Shirley Rd
Highlighted Cell Denotes Corrected Values
KREBS ENGINEERING, INC.
2100 RIVER HAVEN DRIVE
BIRMINGHAM, AL 35244
205-987-7411
UnderGround, Inc.
11251 Moffat Rd
Gator Boring B.W. Hobson Construction Co., Inc.
9554
Birmingham, AL-35211
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Page 258 of 273
From:Noel Berry
To:Suzanne Doughty; Daryl Morefield
Cc:Erin Wolfe; Kimberly Creech
Subject:RE: Rock Creek Repair Agenda Question
Date:Monday, August 18, 2025 1:49:32 PM
Attachments:image004.png
image001.png
Suzanne,
Below is the breakdown of the project costs. There is no lift station work in the contract.
Thanks,
Noel,
As requested, we have broken out the cost of the Water Main and Sewer Force Main
separately. These cost are from the lowest bidders proposal form and the separated totals are
as follows:
Water Main: $309,285.00
Sewer Force Main: $275379.50
Total Project Cost: $584664.50
Thanks,
Keith Edwards
Engineer
Krebs Engineering Inc.
www.krebseng.com
Cell No. 251.709.8901
Page 259 of 273
From: Suzanne Doughty <suzanne.doughty@fairhopeal.gov>
Sent: Monday, August 18, 2025 10:20 AM
To: Noel Berry <noel.berry@fairhopeal.gov>; Daryl Morefield <daryl.morefield@fairhopeal.gov>
Cc: Erin Wolfe <erin.wolfe@fairhopeal.gov>; Kimberly Creech <kimberly.creech@fairhopeal.gov>
Subject: Rock Creek Repair Agenda Question
Importance: High
Hi All, on Agenda Item: 2025-1739 for the Watermain Repair under Rock Creek for $584,664.50
that is scheduled for the 08/25/25 meeting. We need to know the split out of this amount
between Water and WasteWater. The expenses for this project will have to come from the
respective buckets.
Also, on the Wastewater side of the repair – based on what I read, it appears to be for a Force
Main (004020-59500) and not a Lift Station (004020-59501) improvement. Again, these are
accounted for in separate General Ledger accounts. I just want to make sure it’s coded
correctly. If it affects both Force Main and Lift Station then I would need to know the amounts
for each of those as well.
Any assistance you can give is appreciated as we are behind schedule for the deadline to get
this on the next Council Meeting (08/25/25).
Thanks,
Suzanne Doughty
Senior Accountant
City of Fairhope
P. O. Drawer 429
Fairhope, AL 36533
251.990.2882
251.302.7554
Page 260 of 273
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1728
FROM: Sherry Sullivan, Mayor
SUBJECT: Weather Camera Agreement between Alabama Weather Camera
Network, LLC (“AWCN”), WxLogic, LLC (“Service Provider”), and the
City of Fairhope (“Host”).
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
That the City Council hereby authorizes Mayor Sherry Sullivan to execute the Weather
Camera Agreement between Alabama Weather Camera Network, LLC (“AWCN”),
WxLogic, LLC (“Service Provider”), and the City of Fairhope (“Host”).
BACKGROUND INFORMATION:
The equipment shall be considered a gift to the Host, and the Host agrees to provide
AWCN with access to the live and recorded video and data feed generated by the
Equipment for the duration of this Agreement.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
Page 261 of 273
emailed):
Page 262 of 273
RESOLUTION NO. ______
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry
Sullivan to execute the Weather Camera Agreement between Alabama Weather
Camera Network, LLC (“AWCN”), WxLogic, LLC (“Service Provider”), and the
City of Fairhope (“Host”) to allow the installation of a weather camera at the Host’s
Site for the benefit of public safety, education, weather observation, and broadcasting.
Adopted on this 25th day of August, 2025
______________________________
Jack Burrell, Council President
Attest:
______________________________
Lisa A. Hanks, MMC
City Clerk
Page 263 of 273
WEATHER CAMERA AGREEMENT
This Agreement is entered into as of _______, 2025 by and between:
● Alabama Weather Camera Network, LLC ("AWCN"), a jointly owned company formed by The
Alabama Weather Network, LLC and WxLogic, LLC;
● WxLogic, LLC (the "Service Provider"), an Alabama limited liability company providing
volunteer technical support for the Equipment; and
● The City of Fairhope (the "Host"), which owns and provides access to a pole at or near the
Fairhope Pier for camera placement and is the recipient of the donated Equipment.
1. PURPOSE
The purpose of this Agreement is to allow the installation of a weather camera ("Equipment") at
the Host’s Site for the benefit of public safety, education, weather observation, and broadcasting.
The Equipment shall be considered a gift to the Host, and the Host agrees to provide AWCN with
access to the live and recorded video and data feed generated by the Equipment for the duration of
this Agreement.
2. TERM
This Agreement shall commence on the Effective Date and remain in effect for an initial term of
three (3) years.
3. RESPONSIBILITIES
● Access & Power: The Host shall provide an agreed-upon pole placement at or near the
Fairhope Pier and provide power at no cost to AWCN or the Service Provider.
● Internet (If Available): If internet access is available, the Host shall permit connectivity
for the Equipment at no cost, provided it does not interfere with Municipal operations.
● Protection of Equipment: The Host shall exercise reasonable care to protect the
Equipment and promptly notify AWCN or the Service Provider of any issues.
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● Data Sharing: The Host will allow access to the Equipment’s live and recorded video
and data feed. The Host will use its best efforts to notify AWCN within 24 hours of any interruption
expected to last longer than 48 hours.
● Installation: The Equipment is provided as a gift and becomes the sole property of the
Host. The Service Provider may provide advisory assistance or consultation.
● Voluntary Maintenance: The Service Provider may, at its discretion, provide voluntary
maintenance, software updates, or remote support. These services are not guaranteed and may be
modified or discontinued at any time. These services are offered as a volunteer courtesy and do
not constitute a warranty or create any ongoing obligation.
4. OWNERSHIP AND DATA ACCESS
● Ownership: The Equipment becomes the permanent property of the Host.
● Data Access: For the term of this Agreement, the Host will allow access to the camera’s
live and recorded video feed and associated data for AWCN. AWCN may broadcast, archive, and
redistribute the feed for educational, commercial, or public purposes. In the event of an interruption
exceeding 72 hours without technical justification or prior notice, AWCN may publicly
disassociate the Site, remove promotional references, and/or terminate this Agreement with 15
days' written notice.
● Footage License: AWCN and the HOST shall retain a perpetual, non-exclusive license
to archive, reuse, and distribute any footage or data captured by the Equipment during the term of
this Agreement, including after termination.
5. TERMINATION
This Agreement may be terminated by any party with ninety (90) days’ written notice. In cases
where the Host materially breaches the agreement (including withholding data access), AWCN
may terminate with fifteen (15) days’ notice following a seven (7) day opportunity to cure after
written notification. AWCN may also immediately remove public references and branding
associated with the Site in such cases.
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6. PUBLICITY AND USE
AWCN shall publicly acknowledge the Host as a camera partner and shall display the Site location
in media, broadcasts, and promotional materials. AWCN will not disclose sensitive or proprietary
information. AWCN shall continue to reference the Site and the Host in historical or archived
content created during the term of this Agreement, even after its termination.
7. CONFIDENTIALITY
All parties agree to maintain the confidentiality of non-public, proprietary, or sensitive business
information disclosed during the performance of this Agreement, except as otherwise required by
law. This confidentiality obligation does not apply to publicly broadcast content or data captured
and disseminated by the Equipment.
8. FORCE MAJURE
No party shall be liable for any failure or delay in performance under this Agreement due to causes
beyond its reasonable control, including natural disasters, war, terrorism, labor disputes,
pandemics or governmental actions.
9. ASSIGNMENT
No party may assign its rights or delegate its duties under this Agreement without the prior written
consent of the other parties.
10. SEVERABILITY
If any provision of this Agreement is found to be invalid or unenforceable, the remaining
provisions shall continue in full force and effect.
11. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of
Alabama.
12. ENTIRE AGREEMENT
This Agreement constitutes the complete understanding between the parties and supersedes all
prior agreements or discussions. Any modifications must be in writing and signed by all parties.
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Signatures
ALABAMA WEATHER CAMERA NETWORK, LLC
By: ___________________________
Name: John Oldshue Title: Authorized Representative
Date: _________________________
WXLOGIC, LLC (Service Provider)
By: ___________________________
Name: Brett Adair Title: Authorized Representative
Date: _________________________
THE CITY OF FAIRHOPE
By: ___________________________
Name: Sherry Sullivan
Title: Mayor
Date: _________________________
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1737
FROM: Sherry Sullivan, Mayor
SUBJECT: The Mayor, Sherry Sullivan, is requesting authorization to execute an
extension of the Engagement Letter Agreement with Maynard,
Cooper & Gale, P.C. for professional government affairs services
and assistance, as well as assist in special projects and provide
strategic consulting advice for the City of Fairhope, Alabama.
AGENDA
DATE:
August 25, 2025
RECOMMENDED ACTION:
To authorize the Mayor to execute an extension of the Engagement Letter Agreement
with Maynard, Cooper & Gale, P.C. for professional government affairs services and
assistance, as well as assist in special projects and provide strategic consulting advice
for the City of Fairhope, Alabama. The retainer fee is Eight Thousand Dollars
($8,000.00) per month; and a not-to-exceed amount of $96,000.00.
BACKGROUND INFORMATION:
The Mayor, Sherry Sullivan, is requesting authorization to execute an extension of the
Engagement Letter Agreement with Maynard, Cooper & Gale, P.C. for professional
government affairs services and assistance, as well as assist in special projects and
provide strategic consulting advice for the City of Fairhope, Alabama.
The extension of the Engagement Letter Agreement would be for services from October
2025 to September 2026. The retainer fee would be Eight Thousand Dollars ($8,000.00)
per month, and an annual not-to-exceed amount of Ninety-Six Thousand Dollars
($96,000.00).
Previous Actions:
April 11, 2022: Resolution No. 4432-22 authorized Mayor Sullivan to execute an
Engagement Letter with Maynard, Cooper & Gale, P.C. for a six month period with a
not-to-exceed amount of $54,000.00.
September 11, 2023: Resolution No. 4837-23 Authorized Mayor Sullivan to execute an
extension of the Engagement Letter with Maynard, Cooper & Gale, P.C. from October
2023 to September 2024 with a retainer fee of $8,000.00 per month; and a not-to-
exceed amount of $96,000.00.
August 26, 2024: Resolution No. 5172-24 Authorized Mayor Sullivan to execute an
extension of the Engagement Letter with Maynard, Cooper & Gale, P.C. from October
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2024 to September 2025 with a retainer fee of $8,000.00 per month; and a not-to-
exceed amount of $96,000.00.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
001100-
50290
General
Government -
Professional
Services
$0.00 $96,000.00 ($96,000.00)
Costs for this contract extension included in FY26 proposed budget.
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
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RESOLUTION NO. ______
[1] That the City Council hereby authorizes Mayor Sherry Sullivan to execute an
extension of the Maynard, Cooper & Gale, P.C. Engagement Letter Agreement for
the City of Fairhope from October 2025 to September 2026 with a retainer fee of
Eight Thousand Dollars ($8,000.00) per month; and a not-to-exceed amount of
$96,000.00.
ADOPTED ON THIS 25TH DAY OF AUGUST, 2025
______________________________
Jack Burrell, Council President
Attest:
______________________________
Lisa A. Hanks, MMC
City Clerk
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RESOLUTION NO. 4432-22
BE IT RESOLVED BY THE GOVERNING BOD Y OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to execute
an Engagement Letter with Maynard , Cooper & Gale, P.C. for profes sional government
affairs services and assistance as well as assist in special projects and provide strategic
consulting advice (from time to time) for the City of Fairhope , Alabama. This
engagement will b e for a six month period with a not-to-exceed amount of $5 4 ,000 .00.
Attest:
DULY ADOPTED THIS 11 TH DAY OF APRIL, 2022
es Reid Conyer ,
Council President
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RESOLUTION NO. 4837-23
WHEREAS , on December 12 , 2022 , the Ci ty Council approved and authorized Mayor
Sherry Sullivan to extend the Maynard , Cooper & Gale , P.C. Engagement Letter
Agreement for the City of Fairhope for an additional year from October 2022 to
September 2023 .
WHEREAS , the Mayor is desirous to extend this engagement for an additional year from
October 2023 to September 2024 with a not-to-exceed amount of$96 ,000.00 (retainer fee
of $8 ,000.00 per month).
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry
Sullivan to execute a second year extension of the Maynard , Cooper & Gale, P .C.
Engagement Letter Agreement for the City of Fairhope from October 2023 to September
2024 with a retainer fee of Eight Thousand Dollars ($8 ,000 .00) per month ; and a not-to
exceed amount of $96 ,000.00.
DULY ADOPTED THIS 11 TH DAY OF SEPTEMBER, 2023
Attest:
L~~MC
City Clerk
Page 272 of 273
RESOLUTION NO. 5172-24
WHEREAS , on September 11 , 2023 , the City Council approved and authorized Mayor
Sherry Sulli van to extend the Maynard , Cooper & Gale , P .C. Engagement Letter
Agreement for th e City of Fairhope for an additional y ear from October 2023 to
September 2024 .
WHEREAS , the Mayor is desirous to extend this engagement for an additional year from
October 2024 to September 2025 with a not-to-exceed amount of $96 ,000.00 (retainer fee
of $8 ,000.00 per month).
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry
Sullivan to execute an extension of the Maynard, Cooper & Gale, P .C. Engagement Letter
Agreement for the City of Fairhope from October 2024 to September 2025 with a retainer
fee of Eight Thousand Dollars ($8 ,000.00) per month ; and a not-to-exceed amount of
$96 ,000.00.
DULY ADOPTED THIS 26TH
Corey Martin , Council President
Attest:
~s~~
City Clerk
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