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Home My WebLink About07-28-2025 City Council Agenda CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, July 28, 2025 - 6:00 PM City Council Chambers Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1. Approve minutes of July 14, 2025 Regular City Council Meeting and minutes of July 14, 2025 Work Session. 2. Report of the Mayor 3. Presentation: The Fairhope Police Department will officially be accredited by the Alabama Association of Chiefs of Police. Presented to the Police Department by Andalusia Police Chief Paul Hudson. 4. Public Participation – Agenda Items – (3 minutes maximum) 5. Council Comments 6. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 3 of (Bid No. 023-22) Disaster Debris Removal Monitoring Services 2022 with True North Emergency Management, LLC per the terms and conditions of the original contract. This is a two (2) month extension to allow for bid process of contract rebid. 7. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 3 of (Bid No. 028-22) Disaster Debris Removal and Disposal Services 2022 with CrowderGulf, LLC per the terms and conditions of the original contract. This is a two (2) month extension to allow for bid process of contract rebid. 8. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (RFQ PS23-024) Professional Engineering Services for Pecan Avenue Watershed Management with a not-to-exceed cost of $8,000.00; and to award Contract Amendment No. 1 to JADE Consulting, LLC. The new contract total will be $60,000.00. 9. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Contract Amendment No. 2, Extension No. 1 of (Bid No. 24-056) Citywide Tree Maintenance Annual Contract Public Works Department with Chris Francis Tree Care, LLC per the terms and conditions of the original contract. 10. Resolution – Authorizing Mayor Sullivan to enter into an agreement with Alabama Department of Transportation for the Cooperative Maintenance of State Right-of- Way of all Pedestrian related Facilities being constructed on the Parker Road Sidewalk Project within the State right-of-way (i.e. Sidewalk, ADA Ramps, Crosswalks, Pedestrian Signals, etc.) from milepost 42.99 to 43.00. City Council Regular Meeting July 28, 2025 Page - 2 - 11. Resolution - That the City of Fairhope approves the procurement of a 2026 T380 Sidewinder with Automated Side Loader Garbage Truck that is on Sourcewell (Contract #032824-KTC) with Truckworx and therefore does not have to be let out for bid. The total amount not-to-exceed $337,511.00. The cost will be included in the FY2026 Budget. 12. Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for Installation of 2,475 feet of 6' Privacy Fencing at the Landfill to Cooper Fence Company for a not-to-exceed project cost of $45,787.50. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. 13. Resolution - To award (Bid No. 25-043) to Underground, Inc. for Rehabilitation of Lakewood Lift Station with a bid proposal not-to-exceed $317,700.00. 14. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Sawgrass Consulting, LLC. for Professional Construction Engineering and Inspection (CE&I) Services for (RFQ PS25-032) Bon Secour at Grand Drainage Project with a not-to-exceed amount of $39,900.00. Authorize Treasurer to transfer $39,900.00 from General Fund to Capital Projects Fund. 15. Resolution - That certain items are declared surplus and the Mayor and City Treasurer are hereby authorized and directed to dispose of personal property owned by the City of Fairhope via "GovDeals". 16. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Services for (RFQ PS25-033) for Hydrogeological Services Annual Contract to O'Donnell & Associates, Inc.; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 17. Resolution - To award (Bid No. 25-044-2025-PWal-007) to MAD Dash, Inc. d/b/a Southern Steel Structures for Pre-Engineered Metal Building with Foundation Truck Shed for City of Fairhope - Water and Sewer Department with a bid proposal not- to-exceed $142,733.00. 18. Resolution - That the City of Fairhope approves the procurement for the addition of Invoice Cloud to the Munis Financial System from Tyler Technologies, a Sole Source Provider. This cost is not-to-exceed $7,000.00. 19. Resolution - That the City Council reject all bids for (Bid No. 25-038) for Fairhope Municipal Jail; and to award (Bid No. 25-038) to Global Tel*Link b/d/a ViaPath Technologies for negotiated submitted proposal for Inmate Telephone Services for Fairhope Municipal Jail with a bid proposal of Inmate Calling Rates of $0.12 and Cost of Recovery for Prepaid Calls is $0.12, pursuant to the Code of Alabama 1975, Section 41-16-50(4). City Council Regular Meeting July 28, 2025 Page - 3 - 20. Resolution - That the City Council hereby approves and authorizes the City of Fairhope to execute a Memorandum of Understanding for the purpose of operating a unified School Resource Officer Program, between the Baldwin County Commission, Baldwin County Sheriff's Office, and the City of Fairhope pursuant to Section 36-21-49, Code of Alabama 1975. 21. Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan to sign on behalf of the City of Fairhope for Mobile Baykeeper a letter to Senator Katie Britt with regard to dredging. 22. Resolution - That the City Council hereby approves and authorizes Mayor Sherry Sullivan to execute a Memorandum of Understanding Agreement between the City of Fairhope and Fairhope/Point Clear Community Foundation, an affiliate of the Community Foundation of South Alabama, for a partnership to construct a park and splash pad to be known as “Foundation Park.” 23. Resolution - That Mayor Sherry Sullivan is hereby authorized to renew the lease for a ten-year term pursuant to the Municipal Lease Agreement between the City of Fairhope, Alabama (“Lessor”) and Theatre 98, Inc. (“Lessee”) for use of the premises located at 350 Morphy Avenue, Fairhope, Alabama. 24. Resolution - That the City Council accepts the Gulf of America Alliance's grant award for the Clean and Resilient Marina Certification project for the Fairhope Docks Marina in the amount of $17,349.17; and authorizes Mayor Sherry Sullivan to sign all necessary documents. The award will fund necessary equipment to complete the Clean Marina certification process including; a weather station, green cleaning supplies for slip owners, a spill kit and boom for the fuel dock and signage. 25. Recommendations - That the City Council hereby approves the Street & Traffic Committee recommendations: (1) Removing the current speed-calming devices on Volanta Avenue (West End, from N. Section Street to the Fairhope Yacht Club), and install four (4) standard (rubber/bolt down) speed bump devices; (2) Lowering the speed limit from 25 mph to 15 mph on Volanta Avenue (West end, from N. Section Street to Fairhope Yacht Club); (3) Adding a fourth speed table to Summer Lake Street (residents would pay for the additional speed calming device); and (4) Lowering the speed limit from 25 mph to 20 mph on Summer Lake Street. 26. Request - Gary Gover, Director and President of Earth Day Mobile Bay, Inc. requesting the use of South Beach Park for Earth Day 2026. 27. Appointment - Fairhope Environmental Advisory Board 28. Public Participation – (3 minutes maximum) 29. Adjourn City Council Regular Meeting July 28, 2025 Page - 4 - Regular Meeting of the City Council shall be held on the 2nd and 4th Monday of each month immediately following the 4:30 p.m. Work Session unless prescheduled and announced otherwise. Next Regular City Council Meeting, Monday, August 11, 2025, 6:00 p.m. Fairhope Municipal Complex 161 North Section Street Fairhope, AL 36532