HomeMy WebLinkAbout06-23-2025 City Council MinutesSTATE OF ALABAMA
COUNTY OF BALDWIN
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The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 23 June 2025.
10942
Present were Council President Jack Burrell, Councilmembers: Corey Martin,
Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City
Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Burrell called the meeting to
order at 5:34 p.m. The invocation was given by Pastor Phil Quarles of Redeemer
Lutheran Church and the Pledge of Allegiance was recited. Councilmember Conyers
moved to approve minutes of the June 9, 2025, regular meeting; minutes of the June
9, 2025, work session; and minutes of the June 17, 2025, special-called meeting.
Seconded by Councilmember Martin, motion passed unanimously by voice vote.
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that Haymes Snedeker is hereby appointed as
Municipal Judge. The term of the Municipal Judge shall serve a two-year term (July
1, 2025 through July 1, 2027) and until a successor is elected by the council and
qualified. Section 12-14-30, Code of Alabama, 1975. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5480-25
BE IT RESOLVED BY THE GO V ERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that HAYMES SNEDEKER is hereby appointed as Municipal Judge.
The term of the Municipal Judge shall serve a two-year term (July 1, 2025 -July 1,
2027) and until a successor is elected by the council and qualified. Section 12-14-30,
Code of Alabama, 1975.
ADOPTED 23RD DAY OF JUNE, 2025
AT TEST:
City Clerk
10943
23 June 2025
The Honorable Michael Hoyt, Baldwin County Municipal Judge, addressed
the City Council and told Judge Snedeker he has done a fantastic job for the City.
Judge Hoyt said the Municipal Judge is the face of Government; and then gave the
Oath of Office to Haymes Snedeker as Municipal Judge. (A Signed Oath of Office is
inserted at end of these minutes.)
Judge Haymes Snedeker addressed the City Council and thanked the Mayor and City
Council for allowing him to serve another term as the City's Municipal Judge. He
said this is one of the greatest things in his life. Judge Snedeker thanked his
magistrates: Teresa Moyer, Berry McKelvain , and Paige Stabler; and said he is a
reflection of our Team.
Mayor Sullivan addressed the City Council and thanked City Clerk Lisa
Hanks for keeping all of them in line and for reminding them it was time to appoint
the Municipal Judge.
Mayor Sullivan addressed the City Council regarding the following items:
1)Announced the to use Gayfer Avenue or Fairhope Avenue as the detour
due to the roundabout construction at Main Street, Veterans Drive,
Triangle Drive, and Section Street. She said it will be closed for
approximately six weeks. Mayor Sullivan said to be respectful of those
areas while using for the detour.
2)Mentioned the Fourth of July Celebration and the partial construction area.
3)Also mentioned the City will host the 8-Youth Baseball Tournament at
Volanta Park this coming weekend.
Councilmember Robinson said congratulations to all of our baseball teams;
and mentioned two of our 8-Youth Baseball Teams won District and one 12-Youth
Baseball Team won District.
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 25-036-2022-PWI-010) to
Chris Brewer Contracting, Inc. for New Sidewalks on Blue Island Avenue and
Fairwood Boulevard (Between Fairhope and Gayfer Avenues) with a bid proposal
not-to-exceed $695,800.00. This is a Federal Aid Project No. TAPAA-TA23(929).
Seconded by Councilmember Robinson, motion passed unanimously by voice vote.
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10944
23 June 2025
RESOLUTION NO. 5481-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[l]That the City of Fairhope did request, receive, and open bids for (Bid No. 25-036-2022-
PWI-010) for New Sidewalks on Blue Island Av enue and Fairwood Boulevard (Between
Fairhope and Gayfer Avenues) for the Public Works Department. This is a Federal Aid Project
No. TAPAA-TA23(929).
[2] At the appointed time and place, the following bids were opened and tabulated as follows:
BIDDER
Chris Brewer Contracting, Inc.
Gibson Construction Services, LLC
L&K Construction, LLC
C.Thornton, Inc.
Parten Smith, Inc.
Blade Construction, LLC
BASE BID
$695,800.00
$696,178.35
$736,745.48
$783,312.10
$836,000.00
$895,025.50
[3]After evaluating the bid proposals with the required bid specifications, Chris Brewer
Contracting, Inc. is now awarded the bid for (Bid No. 25-036-2022-PWI-010) for New
Sidewalks on Blue Island Av enue and Fairwood Boulevard (Between Fairhope and Gayfer
Av enues) with a not-to-exceed amount of $695,800.00.
Adopted on this 23rd day of June, 2025 �-� Burrel[ �esident
Attest:
�;, City C erk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute a contract with Neel-Schaffer, Inc. for Professional Engineering Services
for Construction Engineering and Inspection for the FY2023 TAP Project -Sidewalks
on Blue Island Avenue and Fairwood Boulevard (RFQ PS25-030) with a not-to
exceed contract amount of $119,276.53. This is a Federal Aid Project No. TAPAA
TA23(929). Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
10945
23 June 2025
RESOLUTION NO. 5482-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAI RHOPE, ALABAMA, as follows:
[I]That Mayor Sherry Sullivan is hereby authorized to execute a contract with Neel
Schaffer, Inc. for Professional Engineering Services for Construction Engineering and
Inspection for the FY2023 TAP Project -Sidewalks on Blue Island Av enue and
Fairwood Boulevard (RFQ PS25-030) with a not-to-exceed contract amount of
$119,276.53. This is a Federal Aid Project No. TAPA A-TA23(929).
DULY ADOPTED ON THIS 23RD DAY OF JUNE, 2025
Attest:
�� City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council declares the Marathon
Gemini Xtrerne Full Eject with Rear Feed Bailer surplus; and the Public Works
Director is hereby authorized and directed to dispose of the personal property by
donating such property to the Solid Waste Disposal Authority of Baldwin County.
This donation will help the City continue its support of the new Material Recovery
Facility ("MRF"). Seconded by Councilrnernber Robinson, motion passed
unanimously by voice vote.
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10946
23 June 2025
RESOLUTION NO. 5483-25
WHEREAS, the City of Fairhope, Alabama, has a certain item of personal property
which is no longer needed for public or municipal purposes; and
WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal
governing body to dispose of unneeded personal property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
FAIRHOPE, ALABAMA, AS FOLLOW S:
SECTION 1. That the following personal property owned by the City of Fairhope,
Alabama, is not needed for public or municipal purposes, and hereby declared surplus:
Marathon Gemini Xtreme Full Eject with Rear Feed Bailer
SECTION 2. That the Public Works Director is hereby authorized and directed to
dispose of the personal property purchased by the City of Fairhope, Alabama for the
Public Works Department, described in Section 1, above, by donating such property to
the Solid Waste Disposal Authority of Baldwin County. This donation will help the City
continue its support of the new Material Recovery Facility ("MRF").
ADOPTED AND APPROV ED THIS 23RD DAY OF JUNE, 2025
AT TEST:
����,Mc
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the
procurement of boring machine replacement rods from Vermeer Southeast Sales &
Service, Inc. as sole source distiibutor; and authorizes procurement based on the
option allowed by the Code of Alabama 1975, Section 41-16-51(13) and therefore is
not required to secure three quotes. The total amount not-to-exceed $24,836.55.
Authorize the Treasurer to transfer from the Gas Department $6,209.00 and Electric
Department $6,209.00. Seconded by Councilmember Boone, motion passed
unanimously by voice vote.
10947
23 June 2025
RESOLUTION NO. 5484-25
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l]That the City of Fairhope approves the procurement of boring machine
replacement rods from Vermeer Southeast Sales & Service, Inc. as sole source
distributor; and authorizes procurement based on the option allowed by the Code of
Alabama 1975, Section 41-16-51(13) and therefore is not required to secure three
quotes. The total amount not-to-exceed $24,836.55.
[2]Authorize the Treasurer to transfer from the Gas Department $6,209.00 and
Electric Department $6,209.00.
ADOPTED ON THIS 23RD DAY OF JUNE, 2025
Attest:
L�� City Clerk
Councilmember Robinson moved to amend Agenda Items No. 10 and No. 11
by adding the following paragraph read by City Attorney Marcus McDowell: "Future
price increases that otherwise require multiple quotes as per City policy are
approved up to a total cost of 10% of the initial awarded contract amount. Any
increase above the initial bid award shall be rebid pursuant to Alabama State
Law." Seconded by Council member Boone, motion passed unanimously by voice
vote.
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution as amended, a resolution that Mayor Shen-y Sullivan is
hereby authorized to execute Change Order No. 1 for (Bid No. 25-032) Materials for
the 46KV Transmission Line Project Base Bid and Alternate 2 for the Electric
Department; and to award Change Order No. 1 to Gresco Utility Supply with a cost
change of -$35,104.30 and Tri-State Utility Products with a cost change of -
$20,338.40. Change Order is for requested price or quantity changes. Requested line
item changes of greater than 10% is cause to rescind award for that line item.
10948
23 June 2025
The new contract total for Gresco Utility Supply is $590,736.05 and the new contract
total for Tri-State Utility Products, Inc. is $8,538.70. Total Aw ard to three vendors
with contingency will be changed to $746,902.70. Rescinded items will be bid out
as Request for Quotes. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
RESOLUTION NO. 5485-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[l]That Mayor Sheny Sullivan is hereby authorized to execute Change Order No. 1 for (Bid
No. 25-032) Materials for the 46KV Transmission Line Project Base Bid and Alternate 2 for
the Electric Department; and to award Change Order No. 1 to Gresco Utility Supply with a
cost change of -$35,104.30 and Tri-State Utility Products with a cost change of -$20,338.40.
Change Order is for requested price or quantity changes. Requested line item changes of
greater than 10% is cause to rescind award for that line item. The new contract total for Gresco
Utili ty Supply is $590,7 36.05 and the new contract total for Tri-State Utility Products, Inc. is
$8,538.70. Total Award to three vendors with contingency will be changed to $7 46,902.70.
Rescinded items will be bid out as Request for Quotes.
[2]Future price increases that otherwise require multiple quotes as per City policy are
approved up to a total cost of 10% of the initial awarded contract amount. Any incre ase above
the initial bid award shall be rebid pursuant to Alabama State Law.
ADOPTED ON THIS 23RD DAY OF JUNE, 2025
Attest:
�Lf�l� isa A Hanl<s, MC
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized
to execute Change Order No. 1 for (Bid No. 25-03 3) Materials for the 46KV
Transmission Line Project Alternate 1 for the Electric Department; and to award
Change Order No. 1 to Gresco Utility Supply with a cost change of $7,622.81 and
Tri-State Utility Products with a cost change of -$3,443.40. Change Order is for
requested price or quantity changes. Requested line item changes of greater than 10%
is cause to rescind award for that line item.
10949
23 June 2025
The new contract total for Gresco Utility Supply is $351,723 .85 and the new
contract total for Tri-State Utility Products, Inc. is $482.00. Total Award to
three vendors with contin gency will be changed to $480,627.43. Rescinded
items will be bid out as Request for Quotes. Seconded by Councilmember Robinson,
motion passed unanimously by voice vote.
RESOLUTION NO. 5486-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1]That Mayor Sheny Sullivan is hereby authorized to execute Change Order No. 1 for (Bid
No. 25-033) Materials for the 46KV Transmission Line Project Alternate 1 for the Electiic
Department; and to award Change Order No. 1 to Gresco Utility Supply with a cost change of
$7,622.81 and Tri-State Utility Products with a cost change of-$3,443.40. Change Order is for
requested price or quantity changes. Requested line item changes of greater than 10% is cause
to rescind award for that line item. The new contract total for Gresco Utility Supply is
$351,723.85 and the new contract total for Tri-State Utility Products, Inc. is $482.00. Tota l
Award to three vendors with contin gency will be changed to $480,627.43. Rescinded items
will be bid out as Request for Quotes.
[2]Future price in creases that othe rwise require multiple quotes as per City policy are
approved up to a total cost of 10% of the initial awarded contract amount. Any in crease above
the initial bid award shall be rebid pursuant to Alabama State Law.
ADOPTED ON THIS 23RD DAY OF JUNE, 2025
Attest:
�� �hks: c
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the fol lowing resolution, a resolution that the City of Fairhope approves the
procurement of the Annual Renewal of Uniti Fiber connections con tracts that are on
Statewide Contract (Contract #MA250000005 493) and therefore does not have to be
let out for bid. The total amount not-to-exceed $940.00 per month, or $11,280.00 per
year. Seconded by Councilmember Conyers, motion passed unanimously by voice
vote.
10950
23 June 2025
RESOLUfION NO. 5487-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of the Annual Renewal
of Uniti Fiber connections contracts that are on Statewide Contract (Contract
#MA250000005493) and therefore does not have to be let out for bid. The total amount
not-to-exceed $940.00 per month, or $11,280.00 per year.
ADOPTED ON THIS 23RD DAY OF JUNE , 2025
Attest:
�� City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution That the City of Fairhope approves the
procurement of a Toro NSN Irrigation Subscription Renewal for the Quail Creek Golf
Course that is on Omnia Partners (Contract #2023261) with Jerry Pate Turf &
Irrigation; and therefore, does not have to be let out for bid. The total amount not-to
exceed $10,392.00. Seconded by Councilmember Conyers, motion passed
unanimously by voice vote.
RESOLUfION NO. 5488-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City of Fairhope approves the procurement of a Toro NSN Irrigation
Subscription Renewal for the Quail Creek Golf Course that is on Omnia Partners (Contract
#2023261) with Jerry Pate Turf & Irrigation; and therefore, does not have to be let out for
bid. The total amount not-to-exceed $10,392.00
ADOPTED ON THIS 23RD DAY OF JUNE , 2025
Attest:
�:�LL �s� <:-
City Clerk
10951
23 June 2025
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that on May 12, 2025 the City of Fairhope did
award Shade America, Inc., (Bid No. 25-030), with the total bid proposal of
$137,600.00, to provide and install 16 T-Hip Canti Shade Structure at Volanta Sports
Park (Resolution No. 5444-25); a Notice of Aw ard was presented to Shade America
Inc. and the vendor has not submitted all required documentation; and after
evaluating the bid proposals with the required bid specifications, the City of Fairhope
now rescinds (Bid No. 25-030) from Shade America Inc., and awards the bid to the
second lowest responsive and responsible bidder, Great Southern Recreation for
a not to exceed project amount of $187,298.00. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5489-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1]That on May 12, 2025 the City of Fairhope did award Shade America, Inc., (Bid
No. 25-030), with the total bid proposal of $137,600.00, to provide and install 16 T
Hip Canti Shade Structure at Volanta Sports Park (Resolution No. 5444-25); and
[2]A Notice of Aw ard was presented to Shade America, Inc. and the vendor has not
submitted all required documentation; and
[3]After evaluating the bid proposals with the required bid specifications, the City of
Fairhope now rescinds (Bid No. 25-030) from Shade America, Inc., and awards the
bid to the second lowest responsive and responsible bidder, Great Southern
Recreation for a not to exceed project amount of $187,298.00.
ADOPTED ON THIS 23RD DAY OF JUNE, 2025
Attest:
��i!c�
City Clerk
10952
23 June 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes Mayor
Sherry Sullivan to temporarily suspend lease payment terms during July and August
2025 due to the impact of the ongoing waterfront revitalization program. The
amended terms shall commence July 1, 2025 and terminate August 31, 2025. All
terms not specifically amended herein shall remain in full force and effect. The
original lease payment terms shall return to the agreed upon amounts starting
September 1, 2025. Seconded by Councilmember Robinson, motion passed
unanimously by voice vote.
RESOLUTION NO. 5490-25
BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry
Sullivan to temporarily suspend lease payment terms during July and August 2025
due to the impact of the ongoing waterfront revitalization program. The amended
terms shall commence July 1, 2025 and terminate August 31, 2025. All terms not
specifically amended herein shall remain in full force and effect. The original lease
payment terms shall return to the agreed upon amounts starting September 1, 2025.
DULY ADOPTED THIS 23RD DAY OF JUNE, 2025
Attest:
�;� ISaAHankl,Mc
City Clerk
Councilmember Robinson moved to approve the Recreation Board's
recommendation to accept the Fairhope HEAT Swim Te am's Proposal and use the
fees that the City has in place, subject to review and approval from the City Staff.
Seconded by Councilmember Boone, motion passed unanimously by voice vote.
City Council reviewed an application for a Restaurant Liquor License by Scott
Hudson, LIS 123 LLC, d/b/a The Bone and Barrel, 311 Fairhope Av enue, Fairhope,
Alabama 36532. Councilmember Boone moved to approve the issuance of the
license. Seconded by Councilmember Conyers, motion passed unanimously by voice
vote.
10953
23 June 2025
Councilmember Boone moved to appoint Ronald Holyfield to the Fairhope
Airport Authority to fill the unexpired term of Mitch Sknnetta. The term shall end
March 31, 2031. Seconded by Councilmember Martin, motion passed unanimously
by voice vote.
Councilmember Boone moved to appoint Stephanie Sandefur to the
Personnel Board for a five-year term which will expire December 2030. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
Items:
The following individual spoke during Public Participation for Non-Agenda
1)Mayor Sherry Sullivan, 4 I 9 Barclay Av enue, addressed the City Council
regarding the Baseball To urnaments. She thanked Recreation Director Pat
White and his Staff for their hard work.
Councilmember Martin moved to adjourn the meeting. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 6:09 p.m.
City Clerk