HomeMy WebLinkAbout01-23-2019 Special Called Meeting Fairhope Museum of History Advisory Board MinutesSpecial Meeting of the Fairhope Museum of History Advisory Board
January 23, 2019 at 3:00 p.m. at Fairhope Museum of History
"Quorum Not Reached -Minutes Not Required"
In attendance@ 3:10 p.m.
• Phillip Bolin -M u seum Director/ City Employee
• Catherine King -Museum Docent & Board Member
• Lynn Maser -City Employee (standing in for Sherry-Lea Botop Bloodworth)
• Louie Blaze -Friends' P resident, Museum Docent & Has applied for board membership late 2018
• Bill Fives -Friends' Treasurer
• Jeanine Norman -Member of the Friends of the Fairhope Museum of History
• Darby Wiik -Museum Special Projects Manager/ City Employee
Discussion of how many members are on the board/ how many constitutes a quorum:
• Catherine had a copy of official documents from 2008 and 2009 describing seven and nine
members respectively, including a representative from Fairhope Single Tax Corporation.
• Phillip noted the bylaws state that if board members do not show up three times they are no
longer board members.
• Lynn suggested P hillip contact the board members who were not in attendance and find out why.
• Bill asked how many members are needed for a quorum? Phillip said four.
• Louie said he had applied for a board position at City Hall but hadn't heard anything.
Discussion of who is to take minutes at meetings:
• Lynn said it should be a City employee.
• Catherine noted there is nothing official in the bylaws or other documents and said t h e group has
not had officers in the past.
• J eanine and Lynn discussed it is common practice on city committees to have staff required to take
minutes.
• Darby said the H istoric Preservation Committee on which she also serves as staff liaison has
named officers including secretary.
• Catherine said in the past Jim Bates took minutes when he was a museum employee
• Darby said she took minutes in the past when Donnie would ask her to do so.
• Lynn said she t h ought D arby should take minutes.
• Darby asked Phillip if he wanted her to take minutes.
• Phillip said Darby would take minut es.
• Lynn said she would notify Lisa Hanks of this because they share an office back at City Hall.
Discussion of City Council Liaison situation:
• Phillip asked if Jimmy Conyers could replace Jack Burrell who said he was unable attend
meetings d u e to other obligations.
• Lynn said it is not possible to replace City Council liaisons.
Discussion of meetings:
• Lynn asked if the group meets monthly?
• Catherine said it used to meet monthly and they were given permission to meet quarterly.
• Darby said this was a special meeting and minutes have not been approved since January 2018
(October 20 17 minutes).
• P hillip said the January 2 , 2019 meeting was not a quorum and so he called this meeting in hopes
more would attend.
[END] CDW