HomeMy WebLinkAbout06-23-2025 City Council Agenda PacketCITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, June 23, 2025 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1.Approve minutes of June 9, 2025 Regular City Council Meeting, minutes of June 9,
2025 Work Session, and minutes of June 17, 2025 Special-Called City Council
Meeting.
2.Resolution – Appointment of Municipal Judge – Haymes Snedeker
Oath of Office - The Honorable Michael Hoyt, Municipal Judge
3.Report of the Mayor
4.Public Participation – Agenda Items – (3 minutes maximum)
5.Council Comments
6.Resolution - To award (Bid No. 25-036-2022-PWI-010) to Chris Brewer
Contracting, Inc. for New Sidewalks on Blue Island Avenue and Fairwood
Boulevard (Between Fairhope and Gayfer Avenues) with a bid proposal not -to-
exceed $695,800.00. This is a Federal Aid Project No. TAPAA-TA23(929).
7.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
with Neel-Schaffer, Inc. for Professional Engineering Services for Construction
Engineering and Inspection for the FY2023 TAP Project - Sidewalks on Blue Island
Avenue and Fairwood Boulevard (RFQ PS25 -030) with a not-to-exceed contract
amount of $119,276.53. This is a Federal Aid Project No. TAPAA-TA23(929).
8.Resolution - That the City Council declares the Marathon Gemini Xtreme Full Eject
with Rear Feed Bailer surplus; and the Public Works Director is hereby authorized
and directed to dispose of the personal property by donating such property to the
Solid Waste Disposal Authority of Baldwin County. This donation will help the City
continue its support of the new Material Recovery Facility (“MRF”).
9.Resolution - That the City of Fairhope approves the procurement of boring machine
replacement rods from Vermeer Southeast Sales & Service, Inc. as sole source
distributor; and authorizes procurement based on the option allowed by the Code
of Alabama 1975, Section 41-16-51(13) and therefore is not required to secure
three quotes. The total amount not-to-exceed $24,836.55. Authorize the Treasurer
to transfer from the Gas Department $6,209.00 and Electric Department $6,209.00.
Page 1 of 291
City Council Regular Meeting
June 23, 2025
Page - 2 -
10.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change
Order No. 1 for (Bid No. 25-032) Materials for the 46KV Transmission Line Project
Base Bid and Alternate 2 for the Electric Department; and to award Change Order
No. 1 to Gresco Utility Supply with a cost change of -$35,104.30 and Tri-State
Utility Products with a cost change of -$20,338.40. Change Order is for requested
price or quantity changes. Requested line item changes of greater than 10% is
cause to rescind award for that line item. The new contract total for Gresco Utility
Supply is $590,736.05 and the new contract total for Tri -State Utility Products, Inc.
is $8,538.70. Total Award to three vendors with contingency will be changed to
$746,902.70. Rescinded items will be bid out as Request for Quotes.
11.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change
Order No. 1 for (Bid No. 25-033) Materials for the 46KV Transmission Line Project
Alternate 1 for the Electric Department; and to award Change Order No. 1 to
Gresco Utility Supply with a cost change of $7,622.81 and Tri-State Utility Products
with a cost change of -$3,443.40. Change Order is for requested price or quantity
changes. Requested line item changes of greater than 10% is cause to rescind
award for that line item. The new contract total for Gresco Utility Supply is
$351,723.85 and the new contract total for Tri-State Utility Products, Inc. is
$482.00. Total Award to three vendors with contingency will be changed to
$480,627.43. Rescinded items will be bid out as Request for Quotes.
12.Resolution - That the City of Fairhope approves the procurement of the Annual
Renewal of Uniti Fiber connections contracts that are on Statewide Contract
(Contract #MA250000005493) and therefore does not have to be let out for bid.
The total amount not-to-exceed $940.00 per month, or $11,280.00 per year.
13.Resolution - That the City of Fairhope approves the procurement of a Toro NSN
Irrigation Subscription Renewal for the Quail Creek Golf Course that is on Omnia
Partners (Contract #2023261) with Jerry Pate Turf & Irrigation; and therefore, does
not have to be let out for bid. The total amount not -to-exceed $10,392.00.
14.Resolution - [1] That on May 12, 2025 the City of Fairhope did award Shade
America, Inc., (Bid No. 25-030), with the total bid proposal of $137,600.00, to
provide and install 16 T-Hip Canti Shade Structure at Volanta Sports Park
(Resolution No. 5444-25); [2] A Notice of Award was presented to Shade America
Inc. and the vendor has not submitted all required documentation; and [3] After
evaluating the bid proposals with the required bid specifications, the City of
Fairhope now rescinds (Bid No. 25-030) from Shade America Inc., and awards the
bid to the second lowest responsive and responsible bidder, Great Southern
Recreation for a not to exceed project amount of $187,298.00.
Page 2 of 291
City Council Regular Meeting
June 23, 2025
Page - 3 -
15.Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan to
temporarily suspend lease payment terms during July and August 2025 due to the
impact of the ongoing waterfront revitalization program. The amended terms shall
commence July 1, 2025 and terminate August 31, 2025. All terms not specifically
amended herein shall remain in full force and effect. The original lease payment
terms shall return to the agreed upon amounts starting September 1, 2025.
16.Recommendation - That the City Council approves the Recreation Board's
recommendation to accept the Fairhope HEAT Swim Team's Proposal and use the
fees that the City has in place, subject to review and approval from the City Staff.
17.Application for Restaurant Liquor License by Scott Hudson, LIS 123 LLC, d/b/a The
Bone and Barrel, 311 Fairhope Avenue, Fairhope, AL 36532.
18.Appointment - Fairhope Airport Authority
19.Appointment - Personnel Board
20.Public Participation – (3 minutes maximum)
21.Adjourn
Regular Meeting of the City Council shall be held on the 2nd and 4th Monday
of each month immediately following the 4:30 p.m. Work Session
unless prescheduled and announced otherwise.
Next Regular City Council Meeting, Monday, July 14, 2025, 6:00 p.m.
Fairhope Municipal Complex
City Council Chamber
161 North Section Street
Fairhope, AL 36532
Page 3 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-993
FROM: Lisa Hanks, CITY CLERK
SUBJECT: Minutes of June 9, 2025 Regular City Council Meeting, minutes of
June 9, 2025 Work Session, and minutes of June 17, 2025 Special-
Called City Council Meeting.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
Approve minutes of June 9, 2025 Regular City Council Meeting, minutes of June 9,
2025 Work Session, and minutes of June 17, 2025 Special-Called City Council Meeting.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 4 of 291
STATE OF ALABAMA )(
:
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 9 June 2025.
Present were Council President Jack Burrell, Councilmembers: Corey Martin,
Jay Robinson and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E.
McDowell, and City Clerk Lisa A. Hanks. Councilmember Jimmy Conyers was
absent.
There being a quorum present, Council President Burrell called the meeting to
order at 4:48 p.m. The invocation was given by Pastor Pat Davey of Eastern Shore
Presbyterian Church and the Pledge of Allegiance was recited. Councilmember
Robinson moved to approve minutes of the May 27, 2025, regular meeting; and
minutes of the May 27, 2025, work session; and minutes of the June 3, 2025 special
meeting. Seconded by Councilmember Boone, motion passed unanimously by voice
vote.
Mayor Sullivan addressed the City Council regarding the following items:
1) K-1 Center ground breaking ceremony for City of Fairhope and HATCH.
She thanked City Engineer Richard Johnson, Grants Coordinator Nicole
Love, and City Staff who have worked diligently to get this done.
2) The Utility Interns were recognized. Harrison Lockridge told the City
Council he attends Bay Shore Christian and has been working with the
HVAC staff.
Councilmember Martin gave kudos to the beginning work at the K-1 Center;
and for keeping the historical value.
Council President Burrell thanked Mayor Sullivan and City staff for their
work in saving the building.
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the Public Improvements indicated
herein for Harvest Green East Phase 2 are hereby accepted for Public Maintenance
subject to the Bond posted; and authorizes Mayor Sherry Sullivan to execute the
Maintenance and Guaranty Agreement between the City of Fairhope and Harvest
Green East 2022, LLC. Seconded by Councilmember Martin, motion passed
unanimously by voice vote.
Page 5 of 291
9 June 2025
RESOLUTION NO. 5469-25
WHEREAS, the Owners of Harvest Green East Phase 2 desire to have all public streets and
public right-of-ways dedicated on the plat filed for record in the Probate Records of Baldwin
County, Alabama, on Slide 0003000-A, and all Fairhope public utilities located in public
right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and;
WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of the
project that the design and capacity of the public improvements have been designed in
conformance with City requirements, and;
WHEREAS, the Public Works Director has indicated that the improvements meet City
requirements, and;
WHEREAS, the City of Fairhope, Alabama, has received from the owners of Harvest Green
East Phase 2, the maintenance bond for the public improvements constructed for a period of 2
years, and;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF FAIRHOPE, ALABAMA, that the public improvements indicated herein for Harvest
Green East Phase 2 are hereby accepted for public maintenance subject to the bond posted;
and authorizes Mayor Sherry Sullivan to execute the Maintenance and Guaranty Agreement
between the City of Fairhope and 68V Harvest Green East 2022, LLC (the “Subdivider”).
BE IT FURTHER RESOLVED, this resolution of acceptance shall not obligate the City of
Fairhope to maintain any utility or drainage facilities outside the limits of the right-of-way of
the public streets, or any irrigation systems installed within the right-of-way of public streets,
whether or not such may be located within dedicated easements in any of these developments.
Adopted this 9th day of June, 2025
______________________________
Jack Burrell, Council President
Attest:
______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 25-035-2025-PWI-008) to
HCL Contracting, LLC for City-Wide Road Repair, Resurfacing & Striping Project
with a bid proposal not-to-exceed $533,114.43. Authorize Treasurer to transfer
$33,114.43 from Rebuild AL Gas Tax Fund to the Capital Projects Fund in FY25
Budget. Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
Page 6 of 291
9 June 2025
RESOLUTION NO. 5470-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1] That the City of Fairhope did request, receive, and open bids on (Bid Number 25-035-
2025-PWI-008) for City-Wide Road Repair, Resurfacing & Striping Project for the Public
Works Department.
[2] At the appointed time and place, the following bids were opened and tabulated as follows:
Vendor:
Asphalt
Services, Inc.
Harwell and
Company,
LLC
HCL
Contracting,
LLC
McElhenney
Construction
Co., LLC
Bid Documents Signed/Notarized:Y Y Y Y
Bid Bond:Y Y Y Y
Addendum 1 Y Y Y Y
1
Fairland Ave. - From S. Section St. to
Young St. - Approx. 2,622.4 L.F.$102,023.95 $94,100.50 $74,830.34 $94,153.44
2
Bon Secour - From Gayfer Ave. to Grand
Ave. - Approx 670 L.F.$25,251.22*$23,007.25 $17,863.39 $25,264.27
3
Gaston Ave. - From S. Section St. to S.
Bayview St. - Approx. 2,513 7 L.F.$80,050.95 $73,296.00 $57,990.22 $75,244.37
4
Kumquat St. - North - From Pecan Ave.
to E.O.M.- Approx. 708 L.F.$22,934.05 $21,312.50 $16,204.89 $23,186.75
5
Kumquat St. - South - From Laurel Ave.
to E.O.M. - Approx. 1,031.5 L.F.$20,125.08 $19,949.50 $15,675.58 $20,072.45
6
S. Bayview - From Fels Ave. to Nichols
Ave. - Approx. 1,040 L.F.$41,017.70 $37,465.50 $29,721.68 $41,221.84
7
Bishop Rd. - Morphy Ave. to Fairhope
Ave. - Approx. 1,379 L.F.$57,427.58 $56,055.50 $44,268.79*$56,720.52
8
Pomelo St. - From Laurel Ave. to
Nichols Ave. - Approx. 2,195 L.F.$67,744.35 $66,384.25 $50,188.03 $64,641.97
9
Pecan Ave. & Kirkman Ln. - From S.
Section St. To E.O.M. - Approx. 1,972
L.F.
$72,140.89 $67,780.00 $60,305.69 $64,099.89
10
South Dr. - From Presbyterian Dr to Oak
Bend Ct. - Approx. 2,875 L.F.$150,676.84 $138,444.75 $112,433.71 $141,818.87
11
Bellangee Ave. - From Section St. to
Bancroft Sr (CBD) - Approx. 266 L.F.$22,362.15 $22,843.50 $15,594.91 $22,075.58*
12
Johnson Ave. - From Section St. to
Bancroft Sr (CBD - Approx. 265 L.F.$32,926.18 $33,459.10 $21,680.95 $29,163.10
13
Project-Wide: Asphalt Leveling - Unit
Price in Place $16,875.00 $15,000.00 $16,356.25 $17,218.75
Combined Bid Total $711,555.94
*$669,098.35 $533,114.43*$674,881.80*
Page 7 of 291
9 June 2025
[3] After evaluating the bid proposals with the required bid specifications, HCL Contracting,
LLC is awarded (Bid Number 25-035-2025-PWI-008) for City-Wide Road Repair,
Resurfacing & Striping Project for a bid proposal not-to-exceed $533,114.43; and authorizes
Treasurer to transfer $33,114.43 from Rebuild AL Gas Tax Fund to the Capital Projects Fund
in FY25 Budget.
ADOPTED ON THIS 9TH DAY OF JUNE, 2025
_______________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS25-030) for
Construction Engineering and Inspection for the FY2023 TAP Project - Sidewalks on
Blue Island Avenue and Fairwood Boulevard to Neel-Schaffer, Inc.; and hereby
authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by
Council. Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
RESOLUTION NO. 5471-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Engineering Services for (RFQ PS25-030) for Construction Engineering and
Inspection for the FY2023 TAP Project – Sidewalks on Blue Island Avenue and Fairwood
Boulevard to Neel-Schaffer, Inc.; and hereby authorize Mayor Sullivan to negotiate the not-
to-exceed fee to be approved by Council.
DULY ADOPTED ON THIS 9TH DAY OF JUNE, 2025
_______________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 8 of 291
9 June 2025
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope approves the award
of the Request for Quotes for Labor and Materials for the Replacement of a Wooden
Seawall at North Beach to Stewart Marine & Construction LLC for a not-to-exceed
project cost of $35,000.00. This Public Works project will be less than $100,000.00,
and therefore does not need to be formally bid out; and authorizes the City Treasurer
to transfer $35,000.00 from Parks Capital Improvement - Cowpen Creek Bridge.
Seconded by Councilmember Boone, motion passed unanimously by voice vote.
RESOLUTION NO. 5472-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope approves the award of the Request for Quotes for Labor and
Materials for the Replacement of a Wooden Seawall at North Beach to Stewart Marine &
Construction LLC for a not-to-exceed project cost of $35,000.00. This Public Works
project will be less than $100,000.00, and therefore does not need to be formally bid out;
and authorize the City Treasurer to transfer $35,000.00 from Parks Capital Improvement
– Cowpen Creek Bridge.
DULY ADOPTED ON THIS 9TH DAY OF JUNE, 2025
_______________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope authorizes Mayor
Sherry Sullivan to execute a Change Order No. 2 for the agreement with Long's
Human Resource Services to supply temporary employees to supplement the existing
workforce. This change order will increase the not-to-exceed cost to $145,000.00 for
Custodial Services and Landscaping Services for the Public Works Department.
These services are exempt pursuant to Code of Alabama 1975, Section 41-16-51.
Authorize Treasurer to transfer $20,000.00 from Streets - Salaries (001350-50040) to
Streets - Temp Labor (001350-50245) and to transfer $50,000.00 from Landscape -
Salaries (001360-50040) to Landscape - Temp Labor (001360-50245). Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
Page 9 of 291
9 June 2025
RESOLUTION NO. 5473-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City of Fairhope authorizes Mayor Sherry Sullivan
to execute a Change Order No. 2 for the agreement with Long’s Human Resource
Services to supply temporary employees to supplement the existing workforce. This
change order will increase the not-to-exceed cost to $145,000.00 for Custodial Services
and Landscaping Services for the Public Works Department. These services are exempt
pursuant to Code of Alabama 1975, Section 41-16-51. Authorize Treasurer to transfer
$20,000.00 from Streets – Salaries (001350-50040) to Streets – Temp Labor (001350-
50245) and to transfer $50,000.00 from Landscape – Salaries (001360-50040) to
Landscape – Temp Labor (001360-50245).
ADOPTED ON THIS 9TH DAY OF JUNE, 2025
_____________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby authorizes the
Mayor Sherry Sullivan to retain Hand Arendall Harrison Sale LLC to represent the
interests of the City in the design, management, and prosecution, as needed, of a
dangerous buildings and unsafe structures program, as well as to assist the City with
the remediation of other nuisances, by executing an engagement agreement and/or
waiver of conflict, if applicable, to secure such representation through all potential
stages, including before and after the institution of proceedings before the City
Council, through trial, and all stages of appeal, if applicable. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
*
*
Page 10 of 291
9 June 2025
RESOLUTION NO. 5474-25
A RESOLUTION AUTHORIZING THE RETENTION OF
SPECIAL COUNSEL TO DESIGN, MANAGE, AND PROSECUTE,
ON AN AS-NEEDED BASIS, THE CITY OF FAIRHOPE’S
DANGEROUS BUILDINGS AND UNSAFE STRUCTURES PROGRAM
WHEREAS, the City Council of Fairhope, Alabama desires that the City of
Fairhope, Alabama (the “City”) enter into a professional services agreement with
Hand Arendall Harrison Sale LLC to assist the City with the remediation of
dangerous buildings, unsafe structures, and other nuisances that are located within the
City; and
WHEREAS, the City Council desires that Hand Arendall Harrison Sale LLC work
together with all of the City’s officials, including the City Attorney, to help resolve
property maintenance issues;
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the Mayor is hereby authorized to retain Hand Arendall Harrison Sale LLC
to represent the interests of the City in the design, management, and prosecution, as
needed, of a dangerous buildings and unsafe structures program, as well as to assist
the City with the remediation of other nuisances, by executing an engagement
agreement and/or waiver of conflict, if applicable, to secure such representation
through all potential stages, including before and after the institution of proceedings
before the City Council, through trial, and all stages of appeal, if applicable; and
[2] That the Mayor and such other necessary City officials are hereby authorized to
execute any pleadings or other documents that may be necessary to assert and/or
preserve the City’s interests in connection with such representation authorized by this
Resolution.
Adopted this 9th day of June, 2025
_______________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 11 of 291
9 June 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope authorizes Mayor
Sherry Sullivan to select, negotiate and execute a contract with a Professional
Consulting Service to evaluate, assess, and compare data related to a demographic
study with a not-to exceed amount of $20,000.00. Seconded by Councilmember
Robinson, motion passed unanimously by voice vote.
RESOLUTION NO. 5475-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope authorizes Mayor Sherry Sullivan to select, negotiate
and execute a contract with a Professional Consulting Service to evaluate, assess, and
compare data related to a demographic study with a not-to exceed amount of
$20,000.00.
DULY ADOPTED THIS 9TH DAY OF JUNE, 2025
_______________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that certain items are declared surplus and the
Mayor and City Treasurer are hereby authorized and directed to dispose of personal
property owned by the City of Fairhope via "GovDeals." Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
*
*
Page 12 of 291
9 June 2025
RESOLUTION NO. 5476-25
WHEREAS, the City of Fairhope, Alabama, has certain items of personal property
which are no longer needed for public or municipal purposes; and
WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the
municipal governing body to dispose of unneeded personal property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
FAIRHOPE, ALABAMA, AS FOLLOWS:
SECTION 1. That the following personal property owned by the City of Fairhope,
Alabama, is not needed for public or municipal purposes, and hereby declared
surplus:
Asset #01289 & 01281 – Ditch Witch with Trailer Combination
Asset #03319 – Terex/Amida Portable Light
Asset #01016 – 2014 Chevy Tahoe, 1GNLC2E0XER206932
Asset #01035 – 2012 Chevy Tahoe, 1GNLC2E02CR248301
Pallets of Used Police Car Items from Liquidated Vehicles
Pallet of New Brake Parts from Liquidated Equipment
SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed
to dispose of the personal property owned by the City of Fairhope, Alabama,
described in Section 1, above, by the following method:
a. Receiving bids for such property (via “GovDeals”). All such property shall
be sold to the highest bidder, provided, however, that the City Council shall
grant the authority to the Mayor to reject all bids when, in her opinion, she
deems the bids to be less than adequate consideration for the personal
property.
ADOPTED AND APPROVED THIS 9TH DAY OF JUNE, 2025
_________________________________
Jack Burrell, Council President
ATTEST:
______________________________
Lisa A. Hanks, MMC
City Clerk
Page 13 of 291
9 June 2025
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City of Fairhope authorizes the
Mayor to submit a letter to Energy Southeast, Inc. requesting a total of $30,000.00
through Community Development Grants: $5,000.00 to be used for a mural on the
Pedestrian Tunnel; $20,000.00 to be used for operating an Entrepreneurial
Development Center (“Hatch”); and the remaining $5,000.00 to be determined.
Seconded by Councilmember Martin, motion passed unanimously by voice vote.
RESOLUTION NO. 5477-25
WHEREAS, the City of Fairhope is in the process of completing its “Flying Creek Nature
Preserve Project” and is desirous to put a mural on the Pedestrian Tunnel; and
WHEREAS, the City of Fairhope is desirous to continue its partnership with the Baldwin
Community and Economic Foundation the 501c3 arm of the Baldwin County Economic
Development Alliance, the University of Alabama and Coastal Alabama Community College
to operate an Entrepreneurial Development Center (“Hatch”) in space soon to be located in
the K-1 Center Building; and
WHEREAS, there is funding available for said projects through Community Development
Grants from Energy Southeast, Inc. f/k/a Alabama Municipal Electric Authority (AMEA)
with a total grant amount of $30,000.00; and
WHEREAS, the Energy Southeast grant does not require a match, but does require a letter
requesting the grants with an outline of the purpose and intended community/economic
development project, program and/or initiative.
NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
CITY OF FAIRHOPE, ALABAMA, that the City of Fairhope authorizes the Mayor to
submit a letter to Energy Southeast, Inc. requesting a total of $30,000.00 through Community
Development Grants: $5,000.00 to be used for a mural on the Pedestrian Tunnel; $20,000.00
to be used for operating an Entrepreneurial Development Center (“Hatch”); and the
remaining $5,000.00 to be determined.
DULY ADOPTED THIS 9TH DAY OF JUNE, 2025
_________________________________
Jack Burrell, Council President
Attest:
________________________________
Lisa A. Hanks, MMC
City Clerk
Page 14 of 291
9 June 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby adopts and
authorizes that the Fairhope Municipal Fountain and Rose Garden shall be named the
Timothy M. Kant Fountain and Rose Garden in recognition of his 40-plus years of
unselfish dedication to the citizens of Fairhope and the beautification of our
Community. Seconded by Councilmember Boone, motion passed unanimously by
voice vote.
RESOLUTION NO. 5478-25
WHEREAS, on January 28, 1985, City Street Superintendent Timothy M. Kant
addressed the City Council regarding a proposed Fountain at the oval at the
Municipal Pier; and
WHEREAS, Timothy M. Kant served as the City of Fairhope’s first City
Horticulturist;
WHEREAS, after the initial Municipal Fountain was installed, the Rose Garden was
added; and
WHEREAS, the City Council is now desirous in naming said Municipal Fountain
and Rose Garden as the “Timothy M. Kant Fountain and Rose Garden.”
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby adopts and authorizes that
the Fairhope Municipal Fountain and Rose Garden shall be named the Timothy M.
Kant Fountain and Rose Garden in recognition of his 40-plus years of unselfish
dedication to the citizens of Fairhope and the beautification of our Community.
Adopted on this 9th day of June, 2025
______________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 15 of 291
9 June 2025
The following individuals spoke during Public Participation for Non-Agenda
Items:
1)Brent Barkin, 16433 Scenic Highway 98, addressed the City Council regarding
the Blind Tiger Restaurant. He mentioned hiring an attorney due to the closures.
Mr. Barkin told the City Council he makes $30,000.00 per week; and the Staff
earn approximately $4,500.00 in wages. He said the closure for the week is
needed but he will take a loss. Mr. Barkin asked the City Council to consider his
comments regarding the restaurant and staff.
2)Rebecca Titford, 553 Larson Drive, addressed the City Council regarding the
Fairhope Post Office; and stated she was proud of our Post Office. However, she
said it is in disrepair; the whole building needs to be painted and the parking lot
redone. Ms. Titford said she spoke with the Post Office Manager; and it is not a
budgetary problem. She asked everyone to speak with the Manager regarding the
building.
At the request of the City Attorney, Marcus E. McDowell, the City Council
will rise from the meeting to go into Executive Session on Alabama Code § 36-25A-
7(a)(3) to discuss the legal ramifications of and legal options for pending litigation,
controversies not yet being litigated but imminently likely to be litigated or
imminently likely to be litigated if the governmental body pursues a proposed course
of action. The approximate time to be in Executive Session is 20 minutes.
Councilmember Martin moved to go into Executive Session. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
Exited the dais at 5:16 p.m. Returned at 5:31 p.m.
Council President Burrell stated there was a need to add on an agenda item
after Agenda Item Number 16: a resolution that the Governing Body of the City of
Fairhope hereby authorizes the Mayor to negotiate a resolution related to the
temporary inconvenience of parking lot construction near or adjacent to the Blind
Tiger. Said proposal shall be brought back to the City Council for ratification.
Councilmember Martin moved to add on the above-mentioned item not on the
printed agenda. Seconded by Councilmember Robinson, motion passed unanimously
by voice vote.
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the Governing Body of the City of Fairhope
hereby authorizes the Mayor to negotiate a resolution related to the temporary
inconvenience of parking lot construction near or adjacent to the Blind Tiger. Said
proposal shall be brought back to the City Council for ratification. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
Page 16 of 291
9 June 2025
RESOLUTION NO. 5479-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the Governing Body of the City of Fairhope hereby
authorizes the Mayor to negotiate a resolution related to the temporary inconvenience
of parking lot construction near or adjacent to the Blind Tiger. Said proposal shall be
brought back to the City Council for ratification.
DULY ADOPTED THIS 9TH DAY OF JUNE, 2025
_________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Martin moved to adjourn the meeting. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 5:33 p.m.
Jack Burrell, Council President
________________________________
Lisa A. Hanks, MMC
City Clerk
Page 17 of 291
STATE OF ALABAMA ) (
:
COUNTY OF BALDWIN ) (
The City Council met in a Work Session
at 4:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532,
on Monday, 9 June 2025.
Present were Council President Jack Burrell, Councilmembers: Corey Martin, Jay
Robinson and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell,
and City Clerk Lisa A. Hanks. Councilmember Jimmy Conyers was absent.
Council President Burrell called the meeting to order at 4:30 p.m.
The following topics were discussed:
•The first item on the Agenda was the Fairhope Volunteer Fire Department (“FVFD”)
Training presented by Chief Chris Ellis. He announced that the FVFD would have a
training drill at the Downtown Parking Garage tomorrow evening with fire trucks and
pulling hose lines but no water. Chief Ellis stated the fire trucks will not block and roads
or access. He said it has been seven or eight years since they have trained at the
Downtown Parking Garage.
•Councilmember Robinson gave an update on the Fairhope Historic Preservation
Commission and said they are still working on obtaining CGL status.
•Council President Burrell mentioned the Women’s Air Race Classic on June 17, 2025 at
the H.L. “Sonny” Callahan Airport; and teams will begin departing at 8:00 a.m.
•City Engineer Richard Johnson addressed the City Council regarding Agenda Items No. 6
and No. 7; and answered any questions if needed.
•Planning Director Hunter Simmons addressed the City Council regarding Agenda Item
No. 5; and answered any questions if needed.
•Public Works Director George Ladd addressed the City Council regarding Agenda Items
No. 8, No. 9 and No. 10; and answered any questions if needed.
•Building Official Erik Cortinas addressed the City Council regarding Agenda Item No.
10; and answered any questions if needed.
•Council President Burrell addressed the City Council regarding Agenda Item No. 13; and
answered any questions if needed.
•Mayor Sullivan addressed the City Council regarding Agenda Item No. 14; and answered
any questions if needed. She said Mayor Kant had 40 plus years of service with the City.
Council President Burrell said he was the first City Horticulturist and helped with the
beautification of our Community.
Page 18 of 291
Monday, 9 June 2025
Page -2-
•Councilmember Robinson addressed the City Council regarding Agenda Item No. 11;
and answered any questions if needed. He mentioned the Principal’s Presentations, 3 Mil
Tax, and other Data from all needs to be looked at.
There being no further business to come before the City Council, the meeting was
duly adjourned at 4:48 p.m.
______________________________
Jack Burrell, Council President
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 19 of 291
17 June 2025
Page 20 of 291
17 June 2025
STATE OF ALABAMA )(
:
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in Special-Called Session
at 4:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Tuesday, 17 June 2025.
Present were Council President Jack Burrell, Councilmembers: Corey Martin,
Jimmy Conyers, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus
McDowell, and City Clerk Lisa A. Hanks. Councilmember Jay Robinson was absent.
There being a quorum present, Council President Burrell called the meeting to
order at 4:00 p.m.
The invocation was given by Councilmember Kevin Boone and the Pledge of
Allegiance was recited.
Council President Burrell stated that this meeting was called for the City
Council to go into Executive Session.
At the request of the City Attorneys, the City Council will rise from the
meeting to go into Executive Session on Alabama Code § 36-25A-7(a)(3) to discuss
the legal ramifications of and legal options for pending litigation, controversies not
yet being litigated but imminently likely to be litigated or imminently likely to be
litigated if the governmental body pursues a proposed course of action. The
approximate time to be in Executive Session is 100 minutes.
Councilmember Martin moved to go into Executive Session. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
Exited the dais at 4: 03 p.m. Returned at 6:10 p.m.
Council President Burrell asked if there was any “New Business.” No one
brought up any new business.
Councilmember Conyers moved to adjourn the meeting. Seconded by
Councilmember Martin, motion passed unanimously by voice vote.
Page 21 of 291
17 June 2025
There being no further business to come before the City Council, the meeting
was duly adjourned at 6:10 p.m.
Jack Burrell, Council President
________________________________
Lisa A. Hanks, MMC
City Clerk
Page 22 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1604
FROM: Lisa Hanks, CITY CLERK
SUBJECT: Appointment of City of Fairhope's Municipal Judge.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
That the City Council appoints HAYMES SNEDEKER as Municipal Judge. The term of
the Municipal Judge shall serve a two-year term (July 1, 2025 – July 1, 2027) and until a
successor is elected by the Council and qualified. Section 12-14-30, Code of Alabama,
1975.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 23 of 291
RESOLUTION NO. _____
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that HAYMES SNEDEKER is hereby appointed as
Municipal Judge. The term of the Municipal Judge shall serve a two-year term (July 1,
2025 – July 1, 2027) and until a successor is elected by the council and qualified. Section
12-14-30, Code of Alabama, 1975.
ADOPTED 23RD DAY OF JUNE, 2025
______________________________
Jack Burrell, Council President
ATTEST:
______________________________
Lisa A. Hanks, MMC
City Clerk
Page 24 of 291
OATH OF OFFICE
MUNICIPAL JUDGE
STATE OF ALABAMA )(
:
COUNTY OF BALDWIN )(
:
CITY OF FAIRHOPE )(
I, HAYMES SNEDEKER, solemnly swear that I will support the Constitution of the United
States and the Constitution of the State of Alabama, so long as I continue a citizen thereof; and
that I will faithfully and honestly discharge the duties of the office of Municipal Judge upon
which I am about to enter, to the best of my ability, so help me God.
(Signed)_______________________________
Haymes Snedeker
Sworn to and subscribed before me this 23rd day of June, 2025.
(Signed)______________________________
Michael Hoyt, Esquire
Municipal Judge
Page 25 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1572
FROM: Richard Johnson, CITY ENGINEER
George Ladd , PUBLIC WORKS DIRECTOR
Nicole Love, Grants Coordinator
SUBJECT: City Engineer, Richard Johnson, has requested to procure a qualified
contractor to provide all materials, equipment, labor and incidentals
for the installation of new sidewalks and ramps on Blue Island
Avenue and Fairwood Boulevard between Fairhope Avenue and
Gayfer Avenue.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
To approve the award of Bid No. 25-036-2022-PWI-010 New Sidewalks on Blue Island
Avenue and Fairwood Boulevard (Between Fairhope and Gayfer Avenues) to Chris
Brewer Contracting, Inc. for a not-to-exceed project cost of $695,800.00. This is a
Federal Aid Project No. TAPAA-TA23(929).
BACKGROUND INFORMATION:
A service bid was issued on May 2, 2025, posted to the City of Fairhope's website, and
published in three (3) statewide newspapers and Gulf Coast Media. Six (6) responsive
bids were received at the bid opening on June 4, 2025 at 2:00 p.m.
The City Engineer recommends the award be made to Chris Brewer Contracting, Inc.
Their low bid price was Six Hundred Ninety-Five Thousand Eight Hundred Dollars
($695,800.00).
This is a Federal Aid Project No. TAPAA-TA23(929).
Previous Council Actions:
Resolution No. 4484-22 Adopted by City Council on June 27, 2022, to authorize
submission of an FY2023 Transportation Alternatives Set-Aside Program Grant to the
Alabama Department of Transportation to Construct New Sidewalk Facilities Along
Fairwood Boulevard and Blue Island Avenue.
Resolution No. 4676-23 Adopted by City Council on January 23, 2023, to authorize to
execute a contract for Professional Engineering Services with Neel Schaffer, Inc for
Page 26 of 291
RFQ N. PS23-001 Preliminary Engineering for the FY2023 TAP Project - Sidewalks on
Blue Island Avenue and Fairwood Boulevard with a not-to-exceed amount of
$82,994.00
Resolution No. 5471-25 Adopted by City Council on June 9, 2025, approves the
selection by Mayor for Professional Engineering Services for RFQ PS25-030 for
Construction Engineering and Inspection for the FY2023 TAP Project - Sidewalks on
Blue Island Avenue and Fairwood Boulevard to Neel-Schaffer, Inc; and authorize Mayor
to negotiate the not-to-exceed fee.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
103-55920 TAP - Fairwood &
Blue Island
$695,800.00 $695,800.00 $0.00
This amount is for material, labor, and construction which does not include
design/engineering fees.
GRANT:
Federal Aid Project No. TAPAA-TA23(929).
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 27 of 291
RESOLUTION NO. ________
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope did request, receive, and open bids for (Bid No. 25-036-
2022-PWI-010) for New Sidewalks on Blue Island Avenue and Fairwood Boulevard
(Between Fairhope and Gayfer Avenues) for the Public Works Department. This is a
Federal Aid Project No. TAPAA-TA23(929).
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
[3] After evaluating the bid proposals with the required bid specifications, Chris
Brewer Contracting, Inc. is now awarded the bid for (Bid No. 25-036-2022-PWI-010)
for New Sidewalks on Blue Island Avenue and Fairwood Boulevard (Between
Fairhope and Gayfer Avenues) with a not-to-exceed amount of $695,800.00.
Adopted on this 23rd day of June, 2025
_________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 28 of 291
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Page 153 of 291
PRF - TAP Sidewalks
Final Audit Report 2025-06-14
Created:2025-06-12
By:Erin Wolfe (erin.wolfe@fairhopeal.gov)
Status:Signed
Transaction ID:CBJCHBCAABAA1EE5WlKJfFFdVpwnQMTpqG5z9Y8q_z0E
"PRF - TAP Sidewalks" History
Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov)
2025-06-12 - 8:20:46 PM GMT
Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature
2025-06-12 - 8:21:13 PM GMT
Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov)
2025-06-13 - 6:40:11 PM GMT
Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov)
Signature Date: 2025-06-13 - 6:40:49 PM GMT - Time Source: server
Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature
2025-06-13 - 6:40:54 PM GMT
Email viewed by Kimberly Creech (kimberly.creech@fairhopeal.gov)
2025-06-13 - 6:49:43 PM GMT
Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov)
Signature Date: 2025-06-13 - 6:52:34 PM GMT - Time Source: server
Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature
2025-06-13 - 6:52:36 PM GMT
Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
2025-06-14 - 12:33:58 PM GMT
Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
Signature Date: 2025-06-14 - 12:35:09 PM GMT - Time Source: server
Agreement completed.
2025-06-14 - 12:35:09 PM GMT
Page 154 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1573
FROM: Richard Johnson, CITY ENGINEER
George Ladd , PUBLIC WORKS DIRECTOR
Nicole Love, Grants Coordinator
SUBJECT: The City Engineer, Richard Johnson, is requesting the hiring for
Professional Engineering Services for Construction Engineering and
Inspection (CE&I) for the FY2023 TAP Project - Sidewalks on Blue
Island Avenue and Fairwood Boulevard.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
To approve negotiated not-to-exceed amount of $119,276.53 for RFQ PS25-030
Professional Engineering Services for Construction Engineering and Inspection (CE&I)
for the FY2023 TAP Project - Sidewalks on Blue Island Avenue and Fairwood
Boulevard and allow the Mayor to execute a contract with Neel-Schaffer, Inc. This is a
Federal Aid Project No. TAPAA-TA23(929).
BACKGROUND INFORMATION:
The City Engineer, Richard Johnson, is requesting the hiring for Professional
Engineering Services for Construction Engineering and Inspection (CE&I) for the
FY2023 TAP Project - Sidewalks on Blue Island Avenue and Fairwood Boulevard.
The selected engineer will provide construction engineering and inspection services,
material sampling, and contract administration.
The Mayor and The City Engineer would like to establish a not-to-exceed amount for
Professional Engineering Services of One Hundred Nineteen Thousand Two Hundred
Seventy-Six Dollars and Fifty-Three Cents ($119,276.53).
This is a Federal Aid Project No. TAPAA-TA23(929).
Previous Actions:
Resolution No. 5471-25, adopted by Council on June 9, 2025, approved Mayor
Sullivan's choice of Engineer for RFQ PS25-030 Professional Engineering Services for
Construction Engineering and Inspection (CE&I) for the FY2023 TAP Project -
Sidewalks on Blue Island Avenue and Fairwood Boulevard.
Page 155 of 291
Resolution No. 4676-23, adopted by Council on January 23, 2023, authorized the
execution of a contract for Professional Engineering Services with Neel-Schaffer Inc. for
(RFQ No. PS23-001) Preliminary Engineering for the FY2023 TAP Project - Sidewalks
on Blue Island Avenue and Fairwood Boulevard with a not-to-exceed amount of
$82,994.00.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
103-55920 TAP - Fairwood &
Blue Island
$119,276.53 $119,276.53 $0.00
GRANT:
This is a Federal Aid Project No. TAPAA-TA23(929).
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 156 of 291
RESOLUTION NO. ________
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That Mayor Sherry Sullivan is hereby authorized to execute a contract with Neel-
Schaffer, Inc. for Professional Engineering Services for Construction Engineering and
Inspection for the FY2023 TAP Project – Sidewalks on Blue Island Avenue and
Fairwood Boulevard (RFQ PS25-030) with a not-to-exceed contract amount of
$119,276.53. This is a Federal Aid Project No. TAPAA-TA23(929).
DULY ADOPTED ON THIS 23RD DAY OF JUNE, 2025
_______________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 157 of 291
engineers|planners|surveyors|environmentalscientists|landscapearchitectsP: 251.471.2000 | F: 251.471.5997
5 Dauphin Street, Suite 200
Mobile, AL 36602
www.neel-schaffer.com
May 23, 2025
City of Fairhope
555 S. Section Street
Fairhope, AL 36532
ATTN: Richard D. Johnson, PE
REFERENCE: Project No. TAPAA-TA23(929)
Sidewalks at Various Locations
This is a Letter Agreement for Neel-Schaffer, Inc. to the City of Fairhope to provide CEI
services for the above-mentioned project.
Neel-Schaffer’s services will include construction engineering and inspection, material
sampling, and contract administration.
We propose providing these services with a cost-plus hourly rate in accordance with
Exhibit B, not to exceed the amount $119,276.53. The hourly rates as shown on Exhibit
B shall be adjusted annually to reflect equitable changes in the compensation payable to
Neel-Schaffer, Inc. We will bill you monthly based on the hours of work performed.
Services proposed in this Letter Agreement shall be provided in accordance with Exhibit
A, “General Terms and Conditions,” which is attached to and made a part of this Letter
Agreement
This Letter Agreement will also allow Neel-Schaffer, Inc. to provide other services to the
City of Fairhope in accordance with Exhibit A and at the hourly rates shown in Exhibit B,
Hourly Rates for Professional Services,” which is attached to and made a part of this
Letter Agreement. Prior to proceeding with future requests for services, we will write a
letter to you referring to this Letter Agreement and specifying the scope of services and
the estimated fee. Upon your acceptance, we will proceed with the services.
This Letter consists of two pages; Exhibit A consisting of 4 pages; Exhibit B consisting of
one page represents the entire agreement between Neel-Schaffer, Inc. and the City of
Fairhope. This Letter Agreement may only be modified or amended by a duly executed
written document. If the terms and conditions of this Letter Agreement are acceptable,
please execute the original and the copy and return the copy to us. Please call if you have
any questions.
We appreciate the opportunity to provide these services to you and look forward to
working with you.
Page 158 of 291
Sincerely,
NEEL-SCHAFFER, INC.
Anthony Fresolone
Senior Project Manager
Attachments: Exhibit A, Exhibit B
ACCEPTED:
The City of Fairhope
BY: _________________________________
Date: _________________________________
Page 159 of 291
EXHIBIT A
GENERAL TERMS AND CONDITIONS
PROFESSIONAL SERVICES
Neel-Schaffer, Inc Page 1 of 4 Rev. 12-12-2023
1. Relationship between Consultant and Client. Neel-Schaffer, Inc. (“Consultant”) shall serve as the Client's
professional consultant in those phases of the Project to which this Agreement applies. The relationship is that of a
buyer and seller of professional services and it is understood that the parties have not entered into any joint venture or
partnership with the other. Consultant shall not be considered to be the agent or fiduciary of the Client.
2. Responsibility of Consultant. Consultant will perform services under this Agreement in a manner consistent with that
standard of care and skill ordinarily exercised by members of the same profession currently practicing in the same
locality under similar conditions (the “Standard of Care”). No other representation, warranty or guarantee, express or
implied, is included or intended in this Agreement or in any report, opinion, document, or otherwise.
3. Responsibility of the Client. Client shall provide all information and criteria as to its requirements for the Project,
including budgetary limitations. Consultant shall be entitled to rely upon the accuracy and completeness of any and all
information provided by Client. If applicable to the scope of work, Client shall arrange for Consultant to enter upon
public and private property and obtain all necessary approvals required from all governmental authorities having
jurisdiction over the Project. Client shall provide reasonable notice to Consultant whenever Client becomes aware of
any development that affects the scope or timing of Consultant's services.
Client shall notify the Consultant of any deficiency in the Consultant’s services of which the Client becomes aware, so
that Consultant may take measures to minimize the consequences of such deficiency. Client’s failure to notify the
Consultant shall relieve the Consultant of any liability for costs to remedy the deficiency above the sum such remedy
would have cost had prompt notification been given when such defects were first discovered.
4. Construction Phase Services. If Consultant’s scope of services includes the observation and monitoring of work
performed by Client’s other contractors, Consultant shall provide personnel to observe and monitor the work in
accordance with the Standard of Care in order to ascertain that it is being performed in general conformance with the
plans and specifications. Consultant shall not supervise, direct, or have control over any construction contractor’s work.
Consultant shall not have authority over or responsibility for construction means, methods, techniques, sequences or
procedures or for safety precautions and programs in connection with the work of the construction contractor.
Consultant does not guarantee the performance of the construction contractor and does not assume responsibility for
the contractor’s failure to furnish and perform its work in accordance with the plans and specifications.
In the event Consultant’s scope of services does not include the observation and monitoring of work performed by
Client’s other contractors, the Client assumes all responsibility for construction observation, and Client waives any
claims against Consultant arising therefrom. Client further agrees, to the fullest extent permitted by law, to indemnify
and hold harmless Consultant, its officers, directors, employees, and subconsultants against all damages, liabilities or
costs arising out of or in any way connected with the performance of such services by other persons or entities including
any claims arising from modifications, clarifications, interpretations, adjustments or changes made to the plans and
specifications to reflect changes in field or other conditions.
5. Ownership of Documents. All reports, drawings, specifications, data, calculations, notes, and other documents,
including those in electronic form prepared by Consultant are instruments of Consultant’s service that shall remain the
property of Consultant. Client agrees not to use the deliverables for projects other than the Project for which the
documents were prepared by Consultant, or for future modifications to the Project, without Consultant’s express written
consent. Any reuse or distribution to third parties without such express written permission or project-specific adaptation
by Consultant will be at the Client’s sole risk and without liability to Consultant or its employees, subsidiaries, and
subconsultants.
6. Opinion of Costs. When required as a part of its scope of services, Consultant will furnish opinions or estimates of
construction cost on the basis of Consultant’s experience and qualifications, but Consultant does not guarantee the
accuracy of such estimates. The parties recognize that Consultant has no control over the cost of labor, material,
equipment, or services furnished by others or over market conditions or contractors’ methods of determining prices.
7. Suspension of Services. Client may, at any time, by written notice, suspend the services of Consultant. Upon receipt
of such notice, Consultant shall take all reasonable steps to mitigate costs allocable to the suspended services. Client,
however, shall pay all reasonable and necessary costs associated with such suspension including the cost of assembling
documents, personnel and equipment, rescheduling or reassignment costs necessary to maintain continuity and the staff
required to resume the services upon expiration of the suspension.
Page 160 of 291
EXHIBIT A
GENERAL TERMS AND CONDITIONS
PROFESSIONAL SERVICES
Neel-Schaffer, Inc Page 2 of 4 Rev. 12-12-2023
8. Termination. This Agreement may be terminated by either party upon 30 days' written to the other party. Upon such
termination, Client shall pay Consultant for all services performed up to the date of termination. If Client is the
terminating party, Client shall pay Consultant all reasonable cost and expenses incurred by Consultant in effecting the
termination, including but not limited to non-cancellable commitments and demobilization costs, if any.
9. Indemnification. Consultant shall indemnify and hold harmless Client from and against those damages and costs
(including reasonable attorneys’ fees) that Client incurs as a result of third party claims for personal injury or property
damage to the extent caused by the negligent acts, errors or omissions of Consultant.
To the fullest extent permitted by law, Client shall indemnify and hold harmless Consultant from and against those
damages and costs (including reasonable attorneys’ fees) that Consultant incurs as a result of third party claims for
personal injury or property damage to the extent caused by the negligent acts, errors or omissions of Client.
10. Legal Proceedings. In the event Consultant or its employees are required by Client to provide testimony, answer
interrogatories, produce documents or otherwise provide information in relation to any litigation, arbitration, proceeding
or other inquiry arising out of Consultant’s services, where Consultant is not a party to such proceeding, Client will
compensate Consultant for its services and reimburse Consultant for all related direct costs incurred in connection with
providing such testimony or information.
11. Successors and Assigns. The terms of this Agreement shall be binding upon and inure to the benefit of the parties and
their respective successors and assigns; provided however, that neither party shall assign this Agreement in whole or in
part without the prior written consent of the other party.
12. Insurance. Consultant agrees to maintain the following insurance coverage with the following limits of insurance
during the performance of Consultant’s work hereunder:
(a) Commercial General Liability insurance with standard ISO coverage and available limits of $1,000,000 per
occurrence and $2,000,000 general aggregate;
(b) Automobile Liability insurance with standard ISO coverage and available combined single limits of $1,000,000
per accident;
(c) Worker’s Compensation insurance with limits as required by statute and Employer’s Liability insurance with limits
of $1,000,000 per employee for bodily injury by accident/$1,000,000 per employee for bodily injury by
disease/$1,000,000 policy limit for disease; and
(d) Professional Liability insurance covering the Consultant’s negligent acts, errors, or omissions in the performance
of professional services with available limits of $1,000,000 per claim and annual aggregate.
Consultant shall provide a certificate of insurance evidencing such insurance coverage to Client prior to the start of
Consultant’s work and annually upon renewal of coverage. Consultant shall cause Client to be named as an additional
insured on Consultant’s commercial general liability and auto liability policies, which shall be primary and
noncontributory.
13. Hazardous Materials. Client acknowledges that Consultant has been retained to perform professional services and
that Consultant is not and shall not be required to become an “arranger,” “operator,” “generator,” or “transporter” of
hazardous substances, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act
(CERCLA), as amended, which are or may be encountered at or near the Project site in connection with Consultant’s
activities under this Agreement.
14. Risk Allocation. To the fullest extent permitted by law, the total aggregate liability of Consultant and Consultant’s
officers, directors, employees, agents, and subconsultants to Client and anyone claiming by, through or under Client for
any and all injuries, claims, losses, expenses, or damages whatsoever arising out of or in any way related to Consultant’s
services, the Project or this Agreement, from any cause whatsoever, including but not limited to, negligence, strict
liability, breach of contract or breach of warranty shall not exceed the Consultant’s total fee under this Agreement or
the amount of $50,000, whichever is greater.
15. Consequential Damages. Neither Client nor Consultant shall be liable to the other or shall make any claim for any
special, incidental, indirect, or consequential damages arising out of, or connected in any way to the Project or this
Page 161 of 291
EXHIBIT A
GENERAL TERMS AND CONDITIONS
PROFESSIONAL SERVICES
Neel-Schaffer, Inc Page 3 of 4 Rev. 12-12-2023
Agreement. This mutual waiver includes, but is not limited to, damages related to loss of use, loss of profits, loss of
income, loss of reputation, loss of business or diminution of property value and shall apply regardless of legal theory
such damages are alleged including negligence, strict liability, breach of contract and breach of warranty.
16. Payment. Unless agreed to otherwise, Consultant shall submit monthly invoices to the Client. Payment in full shall
be due upon receipt of the invoice. Payment of any invoices by the Client shall be taken to mean that the Client is
satisfied with the Consultant’s services to the date of the payment and is not aware of any deficiencies in those services.
If payments are delinquent after 30 days from invoice date, the Client agrees to pay interest on the unpaid balance at
the rate of one percent (1%) per month. If the Client fails to make payments when due; then Consultant, after giving
seven (7) days written notice to the Client, may suspend services until the Client has paid in full all amounts due for
services, expenses, and other related charges without recourse to the Client for loss or damage caused by such
suspension. Payment for Consultant’s services is not contingent on any factor, except the Consultant’s ability to provide
services in a manner consistent with the Standard of Care. If the Client contests an invoice, the Client may withhold
only that portion so contested and shall pay the undisputed portion.
17. Force Majeure. Neither Client nor Consultant shall be liable for the failure to perform (except Client’s obligation to
make payment when due) caused by any contingency beyond their reasonable control, including but not limited to, acts
of God, wars, strikes, walkouts, fires, natural calamities, or demands or requirements of governmental agencies.
18. Compliance with Laws. To the extent applicable to Consultant’s services, Consultant shall exercise due professional
care to comply with all applicable laws, including ordinances of any political subdivisions or governing agencies.
19. Invalid Terms. If any provisions of this Agreement are held to be invalid or unenforceable, the remaining provisions
shall be valid and binding as if the unenforceable provisions were never included in the Agreement.
20. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state where
the services are performed.
21. Dispute Resolution. All disputes, controversies or claims, of whatever kind or character, between the Parties, their
agents and/or principals, arising out of or in connection with the subject matter of this Agreement shall be litigated in a
court of competent jurisdiction before a judge hearing the matter alone, as both finder of fact and law, without a jury.
By entering into this Agreement, the parties expressly agree to waive their rights to a jury.
22. Additional Services. Consultant shall be entitled to an equitable adjustment to its fee and schedule for additional
services resulting from significant changes in the general scope, extent or character of the Project or its design including, but
not limited to, changes in size, complexity, Client’s schedule, construction schedule, character of construction or method of
financing; and revising previously accepted studies, reports, design documents or other documents when such revisions are
required by changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent to the preparation of such
studies, reports or documents, or are due to any other causes beyond Consultant’s control.
23. Amendment. This Agreement may only be amended in writing and where such amendment is executed by a duly
authorized representatives of each party.
24. Entire Understanding of Agreement. This Agreement represents and incorporates the entire understanding of the
parties hereto, and each party acknowledges that there are no warranties, representations, covenants or understandings
of any kind, matter or description whatsoever, made by either party to the other except as expressly set forth herein.
Client and Consultant hereby agree that any purchase orders, invoices, confirmations, acknowledgments or other similar
documents executed or delivered with respect to the subject matter hereof that conflict with the terms of this Agreement
shall be null, void and without effect to the extent they conflict with the terms of this Agreement.
25. Survival of Provisions. The provisions of this Agreement shall continue to be binding upon the parties hereto
notwithstanding termination of this Agreement for any reason.
26. Nonwaiver. No waiver by a party of any provision of this Agreement shall be deemed to have been made unless in
writing and signed by such party.
Page 162 of 291
EXHIBIT A
GENERAL TERMS AND CONDITIONS
PROFESSIONAL SERVICES
Neel-Schaffer, Inc Page 4 of 4 Rev. 12-12-2023
27. Identity of Project Owner. Within ten (10) days of the entry of this Agreement, Client, if Client is not the Project
Owner, shall provide to Consultant the Project Owner’s full legal name; Project Owner’s physical address; Project
Owner’s mailing address; and the name, physical address and mailing address of the Client’s point of contact with the
Owner for the Project.
28. Conflicting Terms. If there are multiple agreements with varying or conflicting terms and conditions between Client
and Consultant, the terms and conditions contained in this Agreement shall supersede and have precedence over any
other conflicting terms and conditions contained in any other written or oral agreement.
[The remainder of this page intentionally left blank]
Page 163 of 291
N-S Project #
Construction Cost: $826,830
Contract Time: 75 Working Days
Classification Hours Billed Pay Rate Total
Project Manager 186.00 $68.59 $12,757.74
Level II Inspector 745.00 $25.50 $18,997.50
Level II Inspector (Office)186.00 $24.00 $4,464.00
Level I Inspector 373.00 $18.00 $6,714.00
$42,933.24
$58,694.00
$101,627.24
$6,802.00
$0.00
$0.00
$10,843.00
$4.29
$119,276.53
FCCM (0.01% of Direct Labor)
Total Fee
Labor Expense Subtotal
Total Direct Expenses(Vehicle)
Subconsultants
Subtotal Subconsultant Expense
Subconsultant Administration (5%)
Profit (10% labor, overhead, expenses)
Overhead and Labor Additive (136.71%)
Exhibit B
Project No. TAPAA-TA23(929)
SIDEWALKS ON BLUE ISLAND AVENUE AND FAIRWOOD BOULEVARD
Construction Engineering & Inspection Proposal
May 20, 2025
Total Direct Labor Cost
Page 164 of 291
PUR-004 - 082522
N-S is the EOR for the Design and pre-
approved by ALDOT to provide CE&I
Services
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PURCHASING REQUEST FORM
Name: Richard D. Johnson, PE City Eng./George Ladd, PWD Date: 05-20-2025
Department: Public Works – Capital Projects – 2022 TAP Grant
Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution
Under $5,000 No restrictions Not Required N/A N/A N/A
Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A
Greater than:
Gen Govt - $5,001
Utilities - $10,001
Operational NON-Budgeted Three Council Required Required
Gen Govt - $5,001-$30,000
Utilities - $10,001 - $30,000
Operational Budgeted Three Treasurer N/A N/A
Over $30,000 Operational Budget* State Bid List or
Buying Group
Treasurer/Mayor N/A N/A
Over $30,000/$100,000 Operational Budgeted Bids Council Required Required
Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required
*Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an
approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution.
**Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of
the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases.
QUOTES
Vendor Name Vendor Quote
1. Neel-Schaffer $ Authorize Mayor to Execute Contract $120K NTE
2. Click or tap here to enter text. $
3. Click or tap here to enter text. $
Check any applicable boxes: ☐ State Contract ☒ ALDOT ☐ Purchasing Group
☐ Sole Source (Attach Sole Source Justification)
ITEM OR SERVICE INFORMATION
1. What item or service do you need to purchase? Professional Engineering Services – CE&I for 2022 TAP Grant
2. What is the total cost of the item or service? Estimate - $120,000.00 – 20% City and 80% ESMPO
3. How many do you need? CE&I Engineering for 2022-PWI 010 FY2022 TAP Grant - Fairwood and Blue Island Sidewalks
4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request
5. Vendor Name (Lowest Quote): Neel-Schaffer
6. Vendor Number: 782
If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments,
Purchasing, Vendor Registration, and complete the required information.
BUDGET INFORMATION
1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request
2. If budgeted, what is the budgeted amount? $1,083,000.00 (in the aggregate - unencumbered)
3. Budget code: 103-55920 Line 10 - Tap-Fairwood & Blue Island - at 20/80 ESMPO actual $24,000.00
Email completed form with quotes and other supporting documentation to
Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov.
Page 165 of 291
RESOLUTION NO. 5471-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[l] That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Engineering Services for (RFQ PS25-030) for Construction Engineering
and Inspection for the FY2023 TAP Project -Sidewalks on Blue Island Avenue and
Fairwood Boulevard to Neel-Schaffer, Inc.; and hereby authorize Mayor Sullivan to
negotiate the not-to-exceed fee to be approved by Council.
DULY ADOPTED ON THIS 9TH DAY OF JUNE, 2025
Attest:
L 7aA.anks ;iilic
City Clerk
Page 166 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1570
FROM: George Ladd , PUBLIC WORKS DIRECTOR
SUBJECT: That the City Council declares the Marathon Gemini Xtreme Full
Eject with Rear Feed Bailer surplus; and the Public Works Director is
hereby authorized and directed to dispose of the personal property
by donating such property to the Solid Waste Disposal Authority of
Baldwin County. This donation will help the City continue its support
of the new Material Recovery Facility (“MRF”).
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
That the City Council declares the Marathon Gemini Xtreme Full Eject with Rear Feed
Bailer surplus; and the Public Works Director is hereby authorized and directed to
dispose of the personal property by donating such property to the Solid Waste Disposal
Authority of Baldwin County. This donation will help the City continue its support of the
new Material Recovery Facility (“MRF”).
BACKGROUND INFORMATION:
WHEREAS, the City of Fairhope, Alabama, has a certain item of personal property
which is no longer needed for public or municipal purposes; and
WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal
governing body to dispose of unneeded personal property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FAIRHOPE,
ALABAMA, AS FOLLOWS:
SECTION 1. That the following personal property owned by the City of Fairhope,
Alabama, is not needed for public or municipal purposes, and hereby declared surplus:
Marathon Gemini Xtreme Full Eject with Rear Feed Bailer
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
Page 167 of 291
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 168 of 291
RESOLUTION NO. _____
WHEREAS, the City of Fairhope, Alabama, has a certain item of personal property
which is no longer needed for public or municipal purposes; and
WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal
governing body to dispose of unneeded personal property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FAIRHOPE,
ALABAMA, AS FOLLOWS:
SECTION 1. That the following personal property owned by the City of Fairhope,
Alabama, is not needed for public or municipal purposes, and hereby declared surplus:
Marathon Gemini Xtreme Full Eject with Rear Feed Bailer
SECTION 2. That the Public Works Director is hereby authorized and directed to
dispose of the personal property purchased by the City of Fairhope, Alabama for the
Public Works Department, described in Section 1, above, by donating such property to
the Solid Waste Disposal Authority of Baldwin County. This donation will help the City
continue its support of the new Material Recovery Facility (“MRF”).
ADOPTED AND APPROVED THIS 23RD DAY OF JUNE, 2025
______________________________
Jack Burrell, Council President
ATTEST:
________________________________
Lisa A. Hanks, MMC
City Clerk
Page 169 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1603
FROM: Daryl Morefield, WATER SUPERINTENDENT
SUBJECT: The Water/Wastewater Superintendent, Daryl Morefield, is
requesting approval for the procurement of the boring machine
replacement rods.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
To approve this request for the procurement of the boring machine replacement rods
from Vermeer Southeast Sales & Service, Inc. as a sole source distributor for not-to-
exceed $24,836.55 and authorize the Treasurer to transfer from the Gas Department
$6,209.00 and Electric Department $6,209.00.
BACKGROUND INFORMATION:
The Water/Wastewater Superintendent, Daryl Morefield, is requesting approval for the
procurement of the boring machine replacement rods.
The cost of the replacement rods from Vermeer Southeast Sales & Service, Inc. will
include the following:
Replacement Rods 1 set of 50 rods @ $442.66 ea totals $22,133.00 (5% bundle
discount included)
Parts-Starter Rod 1 @ $378.93
Parts-Collar Quickfire 1 @ $214.81
Parts-Adapter 1 @ $370.25
Parts-HSG Assy 2-3/8 1 @ $1531.80
Parts-Hardface 1 @ $207.76
This will be purchased through Vermeer Southeast Sales & Services, Inc., a sole source
distributor and therefore does not require three quotes.
The equipment is exempt from formal bidding per Code of Alabama 1975, Section 41-
16-57 (b)(1) which states:
"The governmental body can document that the sole source goods or services are of an
indispensable nature, all other viable alternatives have been explored, and it has been
determined that only these goods or services will fulfill the function for which the product
is needed."
Page 170 of 291
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
004010-
50470
Water - Vehicles &
Equipment
$0.00 $24,836.55 ($24,836.55)
004010-
40900
Transfers In Capital
Purchases
$0.00 ($12,418.00) $12,418.00
Budget Adjustment
004010-50470 Water - Vehicles & Equipment $12,418.00
004010-40900 Transfers In Capital Purchases ($12,418.00)
002-50900 Transfers Out Capital Purchases $6,209.00
002-50365 Maintenance-Plant ($6,209.00)
003-50900 Transfers Out Capital Purchases $6,209.00
003-50365 Maintenance-Plant ($6,209.00)
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 171 of 291
RESOLUTION NO. 5353-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope approves the procurement of boring machine
replacement rods from Vermeer Southeast Sales & Service, Inc. as sole source
distributor; and authorizes procurement based on the option allowed by the Code of
Alabama 1975, Section 41-16-51(13) and therefore is not required to secure three
quotes. The total amount not-to-exceed $24,836.55.
[2] Authorize the Treasurer to transfer from the Gas Department $6,209.00 and
Electric Department $6,209.00.
ADOPTED ON THIS 23RD DAY OF JUNE, 2025
_______________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 172 of 291
From: Brandon Powell <brandon.powell@fairhopeal.gov>
Sent: Friday, June 13, 2025 3:00:46 PM
To: Ben Patterson <ben.patterson@fairhopeal.gov>
Subject: Fw: quote updated with 5% discount
From: Williamson, Mike <mikewilliamson@VermeerSoutheast.com>
Sent: Friday, June 13, 2025 2:59:37 PM
To: Brandon Powell <brandon.powell@fairhopeal.gov>
Cc: parts-fl-pensacola <parts-fl-pensacola@vermeersoutheast.com>
Subject: quote updated with 5% discount
Mike Williamson
Parts Specialist
6691 Mobile Hwy
O: 1-850-944-8110 | M: 850-407-2098
parts-Fl-Pensacola@Vermeersoutheast.com
Page 173 of 291
From: Brandon Powell <brandon.powell@fairhopeal.gov>
Sent: Thursday, June 12, 2025 11:54 AM
To: Ben Patterson <ben.patterson@fairhopeal.gov>
Subject: Fw: Parts quote
From: Williamson, Mike <mikewilliamson@VermeerSoutheast.com>
Sent: Wednesday, June 11, 2025 11:16:01 AM
To: Brandon Powell <brandon.powell@fairhopeal.gov>
Cc: parts-fl-pensacola <parts-fl-pensacola@vermeersoutheast.com>
Subject: Parts quote
All parts in stock .
Mike Williamson
Parts Specialist
6691 Mobile Hwy
O: 1-850-944-8110 | M: 850-407-2098
parts-Fl-Pensacola@Vermeersoutheast.com
Page 174 of 291
Page 175 of 291
PUR-004 - 082522
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PURCHASING REQUEST FORM
Name: Date:
Department:
Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution
Under $5,000 No restrictions Not Required N/A N/A N/A
Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A
Greater than:
Gen Govt - $5,001
Utilities - $10,001
Operational NON-Budgeted Three Council Required Required
Gen Govt - $5,001-$30,000
Utilities - $10,001 - $30,000
Operational Budgeted Three Treasurer N/A N/A
Over $30,000 Operational Budget* State Bid List or
Buying Group
Treasurer/Mayor N/A N/A
Over $30,000/$100,000 Operational Budgeted Bids Council Required Required
Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required
*Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an
approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution.
**Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of
the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases.
QUOTES
Vendor Quote
$
$
Vendor Name
1. Vermeer Southeast Sales & Services, Inc.
2.Click or tap here to enter text.
3.Click or tap here to enter text.$
Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group
☐Sole Source (Attach Sole Source Justification)
ITEM OR SERVICE INFORMATION
1.What item or service do you need to purchase? Rod Replacement
2.What is the total cost of the item or service? $24,836.55
3.How many do you need? 1 set (50 rods - 5 rod accessories)
4.Item or Service Is: ☐ New ☐ Used ☐ Replacement ☐ Annual Request
5.Vendor Name (Lowest Quote): Vermeer Southeast Sales & Services, Inc.
6.Vendor Number: 988
If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments,
Purchasing, Vendor Registration, and complete the required information.
BUDGET INFORMATION
1.Is it budgeted? ☐ Yes ☐ No ☐ Emergency Request
2.If budgeted, what is the budgeted amount? Click or tap here to enter text.
3.Budget code: 004010-50470
Email completed form with quotes and other supporting documentation to
Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov.
Roscoe Safley June 13, 2025
Water/Sewer
24,836.55
Page 176 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1583
FROM: Ben Patterson, ELECTRIC SUPERINTENDENT
SUBJECT: The Superintendent of Electric Department, Ben Patterson, has
requested to procure materials for the 46KV Transmission Line
Project Base Bid and Alternate 2. He is now requesting a change
order to reflect requested price or quantity changes from two of the
awarded vendors.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
To approve Change Order No. 1 for (Bid No. 25-032) Materials for the 46KV
Transmission Line Project Base Bid and Alternate 2 for the Electric Department; and to
award Change Order No. 1 to Gresco Utility Supply with a cost change of -$35,104.30
and Tri-State Utility Products with a cost change of -$20,338.40. Change Order is for
requested price or quantity changes. Requested line item changes of greater than 10%
cause to rescind award for that line item. The new contract total for Gresco Utility
Supply is $590,736.05 and the new contract total for Tri-State Utility Products, Inc. is
$8,538.70. Total Award to three vendors with contingency will be changed to
$746,902.70.
BACKGROUND INFORMATION:
A service bid was issued on March 7, 2025, posted to the City of Fairhope's website,
and published in Gulf Coast Media. Four (4) responsive bids were received at the bid
opening on April 8, 2025 at 2:00 p.m.
The City Council approved award to three (3) vendors: Gresco Utility Supply, Tri-State
Utility Products, Inc. and Wesco International. Gresco Utility Supply and Tri-State Utility
Products, Inc. have requested change orders due to their suppliers costs increasing
since the bids were submitted and the purchase orders issued. The change order totals
are as follows:
Gresco Utility Supply: Total Change -$35,104.30, New Total: $590,736.05 plus
contingency of $20,000.00.
Tri-State Utility Products, Inc: Total Change -$20,338.40, New Total: $8,538.70 plus
contingency of $2,000.00.
New Total Contract Price for all three vendors plus contingency will be Seven Hundred
Page 177 of 291
Forty-Six Thousand Nine Hundred Two Dollars and Seventy Cents ($746,902.70).
Rescinded items will be bid out as Request for Quotes.
Previous Actions:
Resolution 5446-25 on May 12, 2025 approved award to Gresco Utility Supply, Tri-State
Utility Products, Inc. and Wesco International for a total award with contingency of
$802,345.36.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
003-59500
Line 60
Electric - System
Improvements
$0.00 $746,902.70 ($746,902.70)
Levelization rider funding will be used to offset this expense.
GRANT:
N/A
LEGAL IMPACT:
06/12/25 - City Attorney reviewed the change order and approved the action.
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 178 of 291
RESOLUTION NO. ________
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1
for (Bid No. 25-032) Materials for the 46KV Transmission Line Project Base Bid
and Alternate 2 for the Electric Department; and to award Change Order No. 1 to
Gresco Utility Supply with a cost change of -$35,104.30 and Tri-State Utility
Products with a cost change of -$20,338.40. Change Order is for requested price or
quantity changes. Requested line item changes of greater than 10% is cause to
rescind award for that line item. The new contract total for Gresco Utility Supply is
$590,736.05 and the new contract total for Tri-State Utility Products, Inc. is
$8,538.70. Total Award to three vendors with contingency will be changed to
$746,902.70. Rescinded items will be bid out as Request for Quotes.
ADOPTED ON THIS 23RD DAY OF JUNE, 2025
____________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 179 of 291
ITEM #ITEM DESCRIPTION UOM QTY
COST PER
ITEM
COST
(QTY x
COST)
COST PER
ITEM
COST
(QTY x
COST)
Percentage
Increase
Allowed Price
Increases -
Price Difference
Rescind Award
per Line Item
10 FIBER LINK AF FGS16-12RR. MANUFACTURER:
ALUMA-FORM; PART NO: FGS16-12RR EACH 50 $25.80 $1,290.00 $27.95 $1,397.50 8.3%
$107.50
33
FIBERGLASS POLE TOP PINS AF FICS-HV-V18-
RHD-1. MANUFACTURER: ALUMA-FORM. PART
NO: FICS-HV-V18-RHD-1
EACH 50 $68.00 $3,400.00 $73.90 $3,695.00 8.7%
$295.00
54 3 INCH CURVED SQUARE WASHERS 13/16"EACH 500 $1.50 $750.00 $1.65 $825.00 10.0%$75.00
55 TWIN FLIGHT EXTENSIONS 555 X 5FT 12656 EACH 130 $70.00 $9,100.00 $77.00 $10,010.00 10.0%$910.00
65
INSULATED FIBERGLASS T-BRACKET SINGLE
PHASE F1CA-MV-H18-D3-H. MANUFACTURER:
ALUMA-FORM; PART NO: F1CA-MV-H18-D3-H
EACH 30 $45.00 $1,350.00 $50.00 $1,500.00 11.1%
$1,350.00
70 397 ACSR PREFORMED WRAP LOCKS TOP TIE EACH 200 $9.90 $1,980.00 $10.75 $2,150.00 8.6%$170.00
73 652 AAAC ARMOR RODS EACH 75 $38.65 $2,898.75 $42.00 $3,150.00 8.7%$251.25
74 397 ARMOR RODS CHICKADEE 18/1 AR-0131 EACH 300 $24.35 $7,305.00 $26.50 $7,950.00 8.8%$645.00
77 STATIC WIRE SUSPENSION CLAMPS ARMOR GRIP
SUSPENSION AGS-8105 PREFORMED EACH 50 $41.85 $2,092.50 $45.45 $2,272.50 8.6%$180.00
78 ALUMINUM ARMOR ROD PLP AR-2128 AR-2328
3/8" 7 #8 16M EACH 50 $15.45 $772.50 $16.90 $845.00 9.4%$72.50
81 397 TO 397 AFL WEDGE/BOLT TYPE CONNECTOR EACH 100 $20.50 $2,050.00 $22.25 $2,225.00 8.5%$175.00
82 397 TO 4/0 AFL WEDGE/BOLT TYPE CONNECTOR EACH 100 $20.50 $2,050.00 $22.25 $2,225.00 8.5%$175.00
86 397 TO #2 AFL WEDGE/BOLT TYPE CONNECTOR EACH 100 $20.50 $2,050.00 $22.25 $2,225.00 8.5%$175.00
85
HENDRIX EASY PEEL #4 COPPER POLY WIRE; 25
LB ROLLS (BIDDER MUST INDICATE IF PROVIDING
AN ALTERNATE SIZE ROLL)
ROLL 5 $4.20 $21.00 $4.55 $22.75 8.3%
$1.75
86
2.5" CONDUIT STRAPS STK-2.5" 51968.
MANUFACTURER: ALUMA-FORM; PART NO: STK-
2.5
EACH 100 $7.40 $740.00 $8.05 $805.00 8.8%
$65.00
87
3" CONDUIT STRAPS STK-3 51969.
MANUFACTURER: ALUMA-FORM; PART NO: STK-
3
EACH 100 $7.15 $715.00 $7.75 $775.00 8.4%
$60.00
88
4' CONDUIT STRAPS STK-4-51971.
MANUFACTURER: ALUMA-FORM; PART NO: STK-
4
EACH 100 $8.30 $830.00 $8.95 $895.00 7.8%
$65.00
91
PRYSMIAN 397 ACSR WIRE CHICKADEE FOR
PRIMARY-(PREFERRED IN 3-8,000' SPOOLS).
MANUFACTURER: PRYSMIAN
FOOT 24,000 $1.30 $31,200.00 $1.44 $34,560.00 10.8%
$34,560.00
Base Bid Line Items
Gresco Utility Supply Gresco Utility Supply
Page 180 of 291
92 PRYSMIAN 397 SCSR WIRE CHICKADEE FOR
NEUTRAL- 1 ROLL. MANUFACTURER: PRYSMIAN FOOT 5,000 $1.30 $6,500.00 $1.44 $7,200.00 10.8%
$7,200.00
ITEM #ITEM DESCRIPTION UOM QTY
COST PER
ITEM
TOTAL
COST
(QTY x
COST)
COST PER
ITEM
TOTAL
COST
(QTY x
COST)
Percentage
Increase
Allowed Price
Increases -
Price Difference
Rescind Award
per Line Item
6 2- 1/4 INCH SQUARE WATHERS EACH 50 $0.60 $30.00 $0.66 $33.00 10.0%$3.00
9 3 INCH CURVED SQUARE WASHERS 13/16 HOLE EACH 50 $1.50 $75.00 $1.65 $82.50 10.0%$7.50
18 CONDUIT BRACKETS, 2 FT EACH 40 $45.60 $1,824.00 $49.50 $1,980.00 8.6%$156.00
32 TWIN FLIGHT SS5X5' 12656. MANUFACTURER:
HUBBELL; PARTS NO: 12656 EACH 20 $70.00 $1,400.00 $77.00 $1,540.00 10.0%
$140.00
40
INSULATED T-BRACKET , FICA-MV-H18-03-H.
MANUFACTURER: ALUMA-FORM; PART NO:
F1CA-MV-H18-03-H
EACH 10 $45.00 $450.00 $50.00 $500.00 11.1%
$450.00
48 46KV SUSPENSION CLAMPS FOR 46KV POST
INSULATORS EACH 3 $64.75 $194.25 $69.75 $209.25 7.7%$15.00
50 STATIC WIRE SUSPENSION CLAMPS EACH 2 $24.50 $49.00 $26.50 $53.00 8.2%$4.00
51 STATIC WIRE CLEVIS EACH 2 $41.85 $83.70 $45.45 $90.90 8.6%$7.20
78 4/0 URD SERVICE WIRE 4/0 TPLX/SWEETBRIAR
PRYSMIAN; 1,500 FOOT REEL REEL 1500 $2.00 $3,000.00
78-A 4/0 URD SERVICE WIRE 4/0 TPLX/SWEETBRIAR
PRYSMIAN; 1,500 FOOT REEL REEL 2000 $2.00 $4,000.00 33.3%
$4,000.00
79
INSULATED JUMPER WIRE EASY PEEL HENDRIX
#4 CU POLYWIRE ; 25 LB ROLLS (BIDDER MUST
INDICATE IF PROVIDING AN ALTERNATE SIZE
ROLL)
ROLL 800 $4.20 $3,360.00 $4.55 $3,640.00 8.3%
$280.00
82-C Alternate - Tilt Bracket EACH 20 $359.00 $7,180.00 $380.00 $7,600.00 5.8%$420.00
$8,455.70 $43,560.00
Total PO Change:-$35,104.30
New PO Total:$590,736.05
Quantity
Change Allowed
per Original
Resolution
Alternate 2 Line Items
Gresco Utility Supply Gresco Utility Supply
Page 181 of 291
ITEM #ITEM DESCRIPTION UOM QTY
COST PER
ITEM
COST
(QTY x
COST)
COST PER
ITEM
COST
(QTY x
COST)
Percentage
Increase
Allowed Price
Increases -
Price Difference
Rescind Award
per Line Item
10 FIBER LINK AF FGS16-12RR. MANUFACTURER:
ALUMA-FORM; PART NO: FGS16-12RR EACH 50 $25.80 $1,290.00 $27.95 $1,397.50 8.3%
$107.50
33
FIBERGLASS POLE TOP PINS AF FICS-HV-V18-
RHD-1. MANUFACTURER: ALUMA-FORM. PART
NO: FICS-HV-V18-RHD-1
EACH 50 $68.00 $3,400.00 $73.90 $3,695.00 8.7%
$295.00
54 3 INCH CURVED SQUARE WASHERS 13/16"EACH 500 $1.50 $750.00 $1.65 $825.00 10.0%$75.00
55 TWIN FLIGHT EXTENSIONS 555 X 5FT 12656 EACH 130 $70.00 $9,100.00 $77.00 $10,010.00 10.0%$910.00
65
INSULATED FIBERGLASS T-BRACKET SINGLE
PHASE F1CA-MV-H18-D3-H. MANUFACTURER:
ALUMA-FORM; PART NO: F1CA-MV-H18-D3-H
EACH 30 $45.00 $1,350.00 $50.00 $1,500.00 11.1%
$1,350.00
70 397 ACSR PREFORMED WRAP LOCKS TOP TIE EACH 200 $9.90 $1,980.00 $10.75 $2,150.00 8.6%$170.00
73 652 AAAC ARMOR RODS EACH 75 $38.65 $2,898.75 $42.00 $3,150.00 8.7%$251.25
74 397 ARMOR RODS CHICKADEE 18/1 AR-0131 EACH 300 $24.35 $7,305.00 $26.50 $7,950.00 8.8%$645.00
77 STATIC WIRE SUSPENSION CLAMPS ARMOR
GRIP SUSPENSION AGS-8105 PREFORMED EACH 50 $41.85 $2,092.50 $45.45 $2,272.50 8.6%$180.00
78 ALUMINUM ARMOR ROD PLP AR-2128 AR-2328
3/8" 7 #8 16M EACH 50 $15.45 $772.50 $16.90 $845.00 9.4%$72.50
81 397 TO 397 AFL WEDGE/BOLT TYPE CONNECTOR EACH 100 $20.50 $2,050.00 $22.25 $2,225.00 8.5%$175.00
82 397 TO 4/0 AFL WEDGE/BOLT TYPE CONNECTOR EACH 100 $20.50 $2,050.00 $22.25 $2,225.00 8.5%$175.00
86 397 TO #2 AFL WEDGE/BOLT TYPE CONNECTOR EACH 100 $20.50 $2,050.00 $22.25 $2,225.00 8.5%$175.00
85
HENDRIX EASY PEEL #4 COPPER POLY WIRE; 25
LB ROLLS (BIDDER MUST INDICATE IF
PROVIDING AN ALTERNATE SIZE ROLL)
ROLL 5 $4.20 $21.00 $4.55 $22.75 8.3%
$1.75
86
2.5" CONDUIT STRAPS STK-2.5" 51968.
MANUFACTURER: ALUMA-FORM; PART NO: STK-
2.5
EACH 100 $7.40 $740.00 $8.05 $805.00 8.8%
$65.00
87
3" CONDUIT STRAPS STK-3 51969.
MANUFACTURER: ALUMA-FORM; PART NO: STK-
3
EACH 100 $7.15 $715.00 $7.75 $775.00 8.4%
$60.00
88
4' CONDUIT STRAPS STK-4-51971.
MANUFACTURER: ALUMA-FORM; PART NO: STK-
4
EACH 100 $8.30 $830.00 $8.95 $895.00 7.8%
$65.00
Base Bid Line Items
Gresco Utility Supply Gresco Utility Supply
Page 182 of 291
91
PRYSMIAN 397 ACSR WIRE CHICKADEE FOR
PRIMARY-(PREFERRED IN 3-8,000' SPOOLS).
MANUFACTURER: PRYSMIAN
FOOT 24,000 $1.30 $31,200.00 $1.44 $34,560.00 10.8%
$34,560.00
92 PRYSMIAN 397 SCSR WIRE CHICKADEE FOR
NEUTRAL- 1 ROLL. MANUFACTURER: PRYSMIAN FOOT 5,000 $1.30 $6,500.00 $1.44 $7,200.00 10.8%
$7,200.00
ITEM #ITEM DESCRIPTION UOM QTY
COST PER
ITEM
TOTAL
COST
(QTY x
COST)
COST PER
ITEM
TOTAL
COST
(QTY x
COST)
Percentage
Increase
Allowed Price
Increases -
Price Difference
Rescind Award
per Line Item
6 2- 1/4 INCH SQUARE WATHERS EACH 50 $0.60 $30.00 $0.66 $33.00 10.0%$3.00
9 3 INCH CURVED SQUARE WASHERS 13/16 HOLE EACH 50 $1.50 $75.00 $1.65 $82.50 10.0%$7.50
18 CONDUIT BRACKETS, 2 FT EACH 40 $45.60 $1,824.00 $49.50 $1,980.00 8.6%$156.00
32 TWIN FLIGHT SS5X5' 12656. MANUFACTURER:
HUBBELL; PARTS NO: 12656 EACH 20 $70.00 $1,400.00 $77.00 $1,540.00 10.0%
$140.00
40
INSULATED T-BRACKET , FICA-MV-H18-03-H.
MANUFACTURER: ALUMA-FORM; PART NO:
F1CA-MV-H18-03-H
EACH 10 $45.00 $450.00 $50.00 $500.00 11.1%
$450.00
48 46KV SUSPENSION CLAMPS FOR 46KV POST
INSULATORS EACH 3 $64.75 $194.25 $69.75 $209.25 7.7%$15.00
50 STATIC WIRE SUSPENSION CLAMPS EACH 2 $24.50 $49.00 $26.50 $53.00 8.2%$4.00
51 STATIC WIRE CLEVIS EACH 2 $41.85 $83.70 $45.45 $90.90 8.6%$7.20
78 4/0 URD SERVICE WIRE 4/0 TPLX/SWEETBRIAR
PRYSMIAN; 1,500 FOOT REEL REEL 1500 $2.00 $3,000.00
$3,000.00
Quantity
Change
78-A 4/0 URD SERVICE WIRE 4/0 TPLX/SWEETBRIAR
PRYSMIAN; 1,500 FOOT REEL REEL 2000 $2.00 $4,000.00 33.3%
79
INSULATED JUMPER WIRE EASY PEEL HENDRIX
#4 CU POLYWIRE ; 25 LB ROLLS (BIDDER MUST
INDICATE IF PROVIDING AN ALTERNATE SIZE
ROLL)
ROLL 800 $4.20 $3,360.00 $4.55 $3,640.00 8.3%
$280.00 $450.00
82-C Alternate - Tilt Bracket EACH 20 $359.00 $7,180.00 $380.00 $7,600.00 5.8%$420.00 $450.00
$4,455.70 $47,460.00
Total PO Change:-$43,004.30
New PO Total:$582,836.05
Alternate 2 Line Items
Gresco Utility Supply Gresco Utility Supply
Page 183 of 291
PAGE NO.
SHIP
TO:
BILL
TO:
QUOTATION NUMBER
SHIPPED
QUOTATION DATE ORDERED BY
CUSTOMER P.O. NO.
QUOTATION NUMBER DATE
INSTRUCTIONS
B.O./RET.ORDERED
QUANTITY
DISP.ITEM CODE AND DESCRIPTION U/M UNIT PRICE AMOUNTMULT.
XLOPTB 8/88
SLSMN.CUSTOMER P.O. NUMBER
CUSTOMER P.O. NO.
Omission of quotation number or reference to an expired quotation will result in application of standard price at time of shipment.
Standard terms and conditions of sale to apply. Deviations pertaining to the quantities, prices, or duration of the above quotation
are not valid unless confirmed in writing by TRI-STATE UTILITY PRODUCTS, INC.
TRI-STATE UTILITY PRODUCTS, INC.
BY
Thank You
ALL PRICES ARE
BASED ON
ACCEPTANCE BY AND ARE FIRM THRU
TRI-STATE UTILITY PRODUCTS, INC.
105 ED GARDNER DRIVE
PELL CITY, ALABAMA 35125
PHONE: 205-884-7480
FAX: 205-884-7768
FAIRHO 3001866-0000-03
CITY OF FAIRHOPE CITY OF FAIRHOPE
P.O. BOX 429 555 SOUTH SECTION STREET
FAIRHOPE AL 36532FAIRHOPE AL 36533
05/22/25 13:44:17 05/22/25 13:44:17
***QUOTATION******QUOTATION******QUOTATION******QUOTATION******QUOTATION***
3153001866-0000-03 308 05/22/25 05/22/25 13:44:17
FREIGHT ALLOWED 1P
NET 30
QUOTE VALID UNTIL 6/13/25
UPDATED PRICING ON AWARDED
MATERIALS FOR BID 25-032
400 8818 EA 4.1000 1640.00
5/8" X 18" MACHINE BOLT
(J8818)
400 8820 EA 4.3200 1728.00
5/8" X 20" MACHINE BOLT
400 *8822 EA 5.5100 2204.00
5/8 MACHINE BOLT
22"
400 *8824 EA 6.1500 2460.00
5/8 MACHINE BOLT
24"
300 6813 EA 0.6700 201.00
2 1/4" SQUARE WASHER WITH
11/16" HOLE (J1075)
CONTINUED
Page 184 of 291
PAGE NO.
SHIP
TO:
BILL
TO:
QUOTATION NUMBER
SHIPPED
QUOTATION DATE ORDERED BY
CUSTOMER P.O. NO.
QUOTATION NUMBER DATE
INSTRUCTIONS
B.O./RET.ORDERED
QUANTITY
DISP.ITEM CODE AND DESCRIPTION U/M UNIT PRICE AMOUNTMULT.
XLOPTB 8/88
SLSMN.CUSTOMER P.O. NUMBER
CUSTOMER P.O. NO.
Omission of quotation number or reference to an expired quotation will result in application of standard price at time of shipment.
Standard terms and conditions of sale to apply. Deviations pertaining to the quantities, prices, or duration of the above quotation
are not valid unless confirmed in writing by TRI-STATE UTILITY PRODUCTS, INC.
TRI-STATE UTILITY PRODUCTS, INC.
BY
Thank You
ALL PRICES ARE
BASED ON
ACCEPTANCE BY AND ARE FIRM THRU
TRI-STATE UTILITY PRODUCTS, INC.
105 ED GARDNER DRIVE
PELL CITY, ALABAMA 35125
PHONE: 205-884-7480
FAX: 205-884-7768
FAIRHO 3001866-0000-03
CITY OF FAIRHOPE CITY OF FAIRHOPE
P.O. BOX 429 555 SOUTH SECTION STREET
FAIRHOPE AL 36532FAIRHOPE AL 36533
05/22/25 13:44:17 05/22/25 13:44:17
***QUOTATION******QUOTATION******QUOTATION******QUOTATION******QUOTATION***
3153001866-0000-03 308 05/22/25 05/22/25 13:44:17
FREIGHT ALLOWED 2P
500 6823-1/2 EA 1.7800 890.00
3" SQUARE CURVED WASHER W/
11/16" HOLE(FOR 5/8"
BOLT)
80 *PSC2060820 EA 71.1500 5692.00
CHANCE SHIELD WIRE
SUPPORT 12"
80 *PSC2060822 EA 70.7000 5656.00
CHANCE SHEILD WIRE
SUPPORT 16"
50 5801 EA 8.2100 410.50
ANCHOR SHACKLE
80 *PS7747 EA 33.8300 2706.40
SINGLE UPSET BOLTS
20" (NEUTRAL)
160 8916 EA 5.3500 856.00
3/4"x16" MACHINE BOLT
CONTINUED
Page 185 of 291
PAGE NO.
SHIP
TO:
BILL
TO:
QUOTATION NUMBER
SHIPPED
QUOTATION DATE ORDERED BY
CUSTOMER P.O. NO.
QUOTATION NUMBER DATE
INSTRUCTIONS
B.O./RET.ORDERED
QUANTITY
DISP.ITEM CODE AND DESCRIPTION U/M UNIT PRICE AMOUNTMULT.
XLOPTB 8/88
SLSMN.CUSTOMER P.O. NUMBER
CUSTOMER P.O. NO.
Omission of quotation number or reference to an expired quotation will result in application of standard price at time of shipment.
Standard terms and conditions of sale to apply. Deviations pertaining to the quantities, prices, or duration of the above quotation
are not valid unless confirmed in writing by TRI-STATE UTILITY PRODUCTS, INC.
TRI-STATE UTILITY PRODUCTS, INC.
BY
Thank You
ALL PRICES ARE
BASED ON
ACCEPTANCE BY AND ARE FIRM THRU
TRI-STATE UTILITY PRODUCTS, INC.
105 ED GARDNER DRIVE
PELL CITY, ALABAMA 35125
PHONE: 205-884-7480
FAX: 205-884-7768
FAIRHO 3001866-0000-03
CITY OF FAIRHOPE CITY OF FAIRHOPE
P.O. BOX 429 555 SOUTH SECTION STREET
FAIRHOPE AL 36532FAIRHOPE AL 36533
05/22/25 13:44:17 05/22/25 13:44:17
***QUOTATION******QUOTATION******QUOTATION******QUOTATION******QUOTATION***
3153001866-0000-03 308 05/22/25 05/22/25 13:44:17
FREIGHT ALLOWED 3P
100 *8918 EA 6.7700 677.00
3/4" MACHINE BOLTS
18"
200 8920 EA 7.0000 1400.00
3/4" x 20" MACHINE BOLT
150 RRK40 EA 10.0500 1507.50
AL. FLOOD-SEAL COMP. SPLICE
KIT, WIRE RANGE 4/0,
CONN. LENGTH 4-1/4", INSULATOR
LENGTH 7-1/4", COLOR CODE:PINK
150 *RRK20 EA 9.4400 1416.00
2/0 U.G COMPRESSION SPLICE
50 8816 EA 3.2000 160.00
5/8" X 16" MACHINE BOLT
(30/BOX)
60 8916 EA 5.3500 321.00
3/4"x16" MACHINE BOLT
CONTINUED
Page 186 of 291
PAGE NO.
SHIP
TO:
BILL
TO:
QUOTATION NUMBER
SHIPPED
QUOTATION DATE ORDERED BY
CUSTOMER P.O. NO.
QUOTATION NUMBER DATE
INSTRUCTIONS
B.O./RET.ORDERED
QUANTITY
DISP.ITEM CODE AND DESCRIPTION U/M UNIT PRICE AMOUNTMULT.
XLOPTB 8/88
SLSMN.CUSTOMER P.O. NUMBER
CUSTOMER P.O. NO.
Omission of quotation number or reference to an expired quotation will result in application of standard price at time of shipment.
Standard terms and conditions of sale to apply. Deviations pertaining to the quantities, prices, or duration of the above quotation
are not valid unless confirmed in writing by TRI-STATE UTILITY PRODUCTS, INC.
TRI-STATE UTILITY PRODUCTS, INC.
BY
Thank You
ALL PRICES ARE
BASED ON
ACCEPTANCE BY AND ARE FIRM THRU
TRI-STATE UTILITY PRODUCTS, INC.
105 ED GARDNER DRIVE
PELL CITY, ALABAMA 35125
PHONE: 205-884-7480
FAX: 205-884-7768
FAIRHO 3001866-0000-03
CITY OF FAIRHOPE CITY OF FAIRHOPE
P.O. BOX 429 555 SOUTH SECTION STREET
FAIRHOPE AL 36532FAIRHOPE AL 36533
05/22/25 13:44:17 05/22/25 13:44:17
***QUOTATION******QUOTATION******QUOTATION******QUOTATION******QUOTATION***
3153001866-0000-03 308 05/22/25 05/22/25 13:44:17
FREIGHT ALLOWED 4P
60 *8918 EA 6.7700 406.20
3/4" MACHINE BOLTS
18"
60 8920 EA 7.0000 420.00
3/4" x 20" MACHINE BOLT
6 *4050061400 EA 218.4500 1310.70
SUSPENSION CLEVIS TONGUE
69KV
50 *RRK-20-CU EA 55.2300 2761.50
COPPER COMPRESSION 2/0
SPLICE
34,823.80
Page 187 of 291
•
•
•
Page 188 of 291
ITEM # ITEM DESCRIPTION QTYCOST PERITEMTOTAL COST(QTY x COST)Updated Price Updated Total1 FIBERGLASS PUPI 3000 8' ARMTB300009604X2 NO BRACES 4 HOLE.20 $225.00 $4,500.00 $225.00 $4,500.002 FIBERGLASS PUPI 3000 10' ARMTB3000012005X2 NO BRACES 41003 FIBERGLASS PUPI 3000 ARM 10 FTDEAD-END ARM NO BRACES.204 CROSSARM INSULATORS MACLEANHO 40 60 004 MX SS 002 15KV.300 $75.50 $22,650.00 $75.50 $22,650.005 LONG SHANK LINE POST STUD 3/4"X 7" FOR CROSSARM INSULATORS300 $7.35 $2,205.00 $7.35 $2,205.006 DEAD-END POLYMER INSULATORS25KV MACLEAN DS-25M.757 397 DEAD END CLAMPS AF DES-DA-22-N50 $19.70 $985.00 $19.70 $985.008 DEAD END #2 AUTO W/ PULLINGEYE. MANUFACTURER: FARGO50 $16.40 $820.00 $16.40 $820.009 FIBERGLASS LINKS AF FGS16-12RT.MANUFACTURER: ALUMA-FORM;50 $20.00 $1,000.00$22.00 $1,100.0010 FIBER LINK AF FGS16-12RR.MANUFACTURER: ALUMA-FORM;50 $25.80 $1,290.00$27.95 $1,397.5011 CROSSARM SADDLE PIN CLAMPS 1"THREAD J3322Z (NO TIP ON50 $28.40 $1,420.00 $28.40 $1,420.0011-ACROSSARM SADDLE PIN CLAMPS 1"THREAD J3322Z (NO TIP ON5612 F NECK POLYMER INSULATOR 1KV 1"THREAD PLP IP-15-F50 $5.55 $277.50 $5.55 $277.50City of Fairhope Bid TabulationBid 25-032 46KV Transmission Line Project Base Bid and Alternate 2 Materials Opened April 8th, 2025 at 02:00 P.M.Base Bid Line ItemsGresco Utility SupplyUOMEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHPage 189 of 291
13 MACLEAN TRUNNIONS ACTS-084*FITS 397 18/1 WITH ARMOR RODS.200 $11.90 $2,380.00 $11.90 $2,380.0014 MACLEAN TRUNNIONS 652 AAACWITH ARMOR RODS.75 $13.30 $997.50 $13.30 $997.5015 5/8 MACHINE BOLTS 18" 40016 5/8 MACHINE BOLTS 20" 40017 5/8 MACHINE BOLTS 22" 40018 5/8 MACHINE BOLTS 24" 40019 2 1/4 INCH SQUARE WASHERS 11/16HOLE30020 5/8 LOCK NUTS 60021 3 INCH CURVED SQUARE WASHERS11/16 HOLE50022 5/8 EYE BOLTS 18" 50 $7.20 $360.00 $7.20 $360.0023 5/8 EYE BOLTS 20" 50 $10.20 $510.00 $10.20 $510.0023-A5/8 EYE BOLTS 20"6024 5/8 EYE BOLTS 22" 5024-A5/8 EYE BOLTS 22"6025 SIEMANS P3RSER267HP SER-15 110600. MANUFACTURER: SIEMANS.626 CHANCE SHIELD WIRE SUPPORT 12"PSC 2060820. MANUFACTURER:7526-ACHANCE SHIELD WIRE SUPPORT 12"PSC 2060820. MANUFACTURER:8027 CHANCE SHIELD WIRE SUPPORT 14"PSC 2060821. MANUFACTURER:7527-ACHANCE SHIELD WIRE SUPPORT 14"PSC 2060821. MANUFACTURER:80EACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHPage 190 of 291
28 CHANCE SHIELD WIRE SUPPORT 16"PSC 2060822. MANUFACTURER:7528-ACHANCE SHIELD WIRE SUPPORT 16"PSC 2060822. MANUFACTURER:8029 15/16 HOLE 3" SQUARE WASHERS 400 $2.15 $860.00 $2.15 $860.0030 BALL CLEVIS AF-YCB-65A.MANUFACTURER: ALUMA-FORM;50 $13.10 $655.00 $13.10 $655.0031 CLEVIS TO CLEVIS SHACKLES 5032 5/8 EYE NUTS 60 $2.45 $147.00 $2.45 $147.0032-A5/8 EYE NUTS10033 FIBERGLASS POLE TOP PINS AF FICS-HV-V18-RHD-1. MANUFACTURER:50 $68.00 $3,400.00$73.90 $3,695.0033-AFIBERGLASS POLE TOP PINS AF FICS-HV-V18-RHD-1. MANUFACTURER:5234 SINGLE UPSET BOLTS 20" (NEUTRAL) 7534-ASINGLE UPSET BOLTS 20" (NEUTRAL)8035 3 INCH SPOOL INSULATOR POLYMER 75 $1.35 $101.25 $1.35 $101.2536 CONDUIT BRACKETS 18" 6-CSO-18 33 $43.00 $1,419.00 $43.0037 GUY ATTACHMENT EYE WITH HORN(NO TIP)5038 GUY POLE EYE PLATES MACLEANUGA666 UNIVERSAL GUY150 $29.85 $4,477.50 $29.85 $4,477.5038-AGUY POLE EYE PLATES MACLEANUGA666 UNIVERSAL GUY15239 3/8 GUY GRIPS PREFORM B COATGALVANIZED100 $2.80 $280.00 $2.80 $280.0040 3/8 GUY BOLT ON DEADEND SHOEFOR STATIC1041 3/8 GUY WIRES EHS 1,000EACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHFOOTPage 191 of 291
42 7/16 GUY GRIPS 200 $5.10 $1,020.00 $5.10 $1,020.0043 7/16 GUY WIRE EHS 2,00044 GUY GUARDS 5045 96 INCH FIBERGLASS GUY LINKSTICKS FG S16-96RR (16,000lbs).50 $38.60 $1,930.00$41.95 $2,097.5046 96 INCH FIBERGLASS GUY LINKSTICKS FG S21-96RR (21,000lbs).100 $43.20 $4,320.00 $43.20 $4,320.0047 3/4 INCH MACHINE BOLTS- 16" 15047-A3/4 INCH MACHINE BOLTS- 16"16048 3/4 INCH MACHINE BOLTS -18" 10049 3/4 INCH MACHINE BOLTS- 20" 20050 3/4 INCH EYEBOLTS -12" 100 $11.25 $1,125.00 $11.25 $1,125.0051 3/4 INCH EYEBOLTS-14" 10052 3/4 INCH EYEBOLTS - 16" 100 $12.65 $1,265.00 $12.65 $1,265.0052-A3/4 INCH EYEBOLTS - 16"10553 3/4 INCH LOCKNUTS 40054 3 INCH CURVED SQUARE WASHERS13/16"500 $1.50 $750.00$1.65 $825.0055 TWIN FLIGHT EXTENSIONS 555 X 5FT12656130 $70.00 $9,100.00$77.00 $10,010.0056 555 8/10X3' TWINEYE 126542AE 65 $195.00 $12,675.00 $195.00 $12,675.0057 GROUND RODS 200 $18.25 $3,650.00 $18.25 $3,650.0058 #4 SOLID COPPER GROUND WIRE 2,000 $0.95 $1,900.00 $0.95 $1,900.0059 WEDGE CLAMPS FOR SERVICE WIREBLUE; 50/ BOX (4 box to 200 each)200$3.40 $13.60 $3.40$680.00EACHFOOTEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHFOOTeachPage 192 of 291
60 7/8 INCH MACHINE BOLTS - 18" 15061 7/8 INCH MACHINE BOLTS - 20" 250 $14.05 $3,512.50 $14.05 $3,512.5062 LIGHTNING ARRESTORS COOPER9KV URT09050AIAIAIA.100 $48.00 $4,800.00 $48.00 $4,800.0063 FUSED DISCONNECT AF POLYMER15KV CSG15 BLANK 100AK-110-CB50 $82.75 $4,137.50 $82.75 $4,137.5064 INSULATED FIBERGLASS TRI-MOUNTBRACKET 3 PHASE F3CA-MV-H488-30 $139.50 $4,185.00 $139.50 $4,185.0065 INSULATED FIBERGLASS T-BRACKETSINGLE PHASE F1CA-MV-H18-D3-H.30 $45.00 $1,350.00$50.00 $1,500.0066 POLYMER CUTOUT/ARRESTORCOMBO UNIT2567 TERMINATOR HOLDER BRACKET 15 $33.75 $506.25 $33.75 $506.2568 CLUSTER MOUNT BRACKET FORTRANSFORMERS AF 12MW-30C12 $689.00 $8,268.00 $689.00 $8,268.0069 GOAB SWITCH HORIZONTAL 14.4KV900AMP OMNIRUPTER M-FORCE5 $5,113.00 $25,565.00 $5,113.00 $25,565.0070 397 ACSR PREFORMED WRAP LOCKSTOP TIE200 $9.90 $1,980.00$10.75 $2,150.0071 4/0 ACSR SPOOL TIES PREFORMWRAP LOCK QUICK TIE (NEUTRAL)100 $3.85 $385.00 $3.85 $385.0072 652 AAAC DEAD END CLAMPS 10 $27.80 $278.00 $27.80 $278.0073 652 AAAC ARMOR RODS 75 $38.65 $2,898.75$42.00 $3,150.0074 397 ARMOR RODS CHICKADEE 18/1AR-0131300 $24.35 $7,305.00$26.50 $7,950.0075 4/0 ARMOR RODS 50 $12.20 $610.00 $12.20 $610.0076 46 KV ANGLE SHOE 3/8 EHS CLAMPS 10077 STATIC WIRE SUSPENSION CLAMPSARMOR GRIP SUSPENSION AGS-50 $41.85 $2,092.50$45.45 $2,272.50EACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHPage 193 of 291
77-ASTATIC WIRE SUSPENSION CLAMPSARMOR GRIP SUSPENSION AGS-7278 ALUMINUM ARMOR ROD PLP AR-2128 AR-2328 3/8" 7 #8 16M50 $15.45 $772.50$16.90 $845.0079 GROUND WIRE BONDING CLAMPSTHREADED TRANS GROUND LUG20080 GROUND ROD CLAMPS 50 $2.05 $102.50 $2.05 $102.5081 397 TO 397 AFL WEDGE/BOLT TYPECONNECTOR100 $20.50 $2,050.00$22.25 $2,225.0082 397 TO 4/0 AFL WEDGE/BOLT TYPECONNECTOR100 $20.50 $2,050.00$22.25 $2,225.0086 397 TO #2 AFL WEDGE/BOLT TYPECONNECTOR100 $20.50 $2,050.00$22.25 $2,225.0084 SQUIRREL GUARDS60$2.55 $127.50 $2.55$153.0085 HENDRIX EASY PEEL #4 COPPERPOLY WIRE; 25 LB ROLLS (BIDDER(5 rolls to 1000FT)1000$4.20 $21.00$4.55 $4,550.0086 2.5" CONDUIT STRAPS STK-2.5"51968. MANUFACTURER: ALUMA-100 $7.40 $740.00$8.05 $805.0087 3" CONDUIT STRAPS STK-3 51969.MANUFACTURER: ALUMA-FORM;100 $7.15 $715.00$7.75 $775.0088 4' CONDUIT STRAPS STK-4-51971.MANUFACTURER: ALUMA-FORM;100 $8.30 $830.00$8.95 $895.0089 397 HOT LINE CLAMPS AF-1530-AGP-XB. MANUFACTURER: ALUMA-200 $12.50 $2,500.00$13.30 $2,660.0090 3/8 EHS STATIC WIRE CONTINUOUSROLL (NOT INDIVIDUAL ROLLS)7,00091 PRYSMIAN 397 ACSR WIRECHICKADEE FOR PRIMARY-24,000 $1.30 $31,200.00$1.44 $34,560.0092 PRYSMIAN 397 SCSR WIRECHICKADEE FOR NEUTRAL- 1 ROLL.5,000 $1.30 $6,500.00$1.44 $7,200.0093 DEADEND COMPRESSION HUBBELLSEDA1502. MANUFACTURER:75EACHEACHEACHEACHEACHEACHEACHEACHFOOTEACHEACHEACHEACHFOOTFOOTFOOTEACHPage 194 of 291
94 DEADEND COMPRESSION HUBBELLSEDA1509. MANUFACTURER:1295 397 ACSR HUBBELL FARGO SPLICETJA1502. MANUFACTURER:2596 W40-1 WEDGE CLAMP 50 $3.75 $187.50 $3.75 $187.5097 W20-A WEDGE CLAMP 50 $3.40 $170.00 $3.40 $170.0098 HOMAC RRK 40 SPLICE 4/0.MANUFACTURER: HOMAC; PART15099 HOMAC RRK 20 SPLICE 2/0.MANUFACTURER: HOMAC; PART150100 BURNDY YHN 525. MANUFACTURER:BURNDY; PART NO: YHN52550 $5.25 $262.50 $5.25 $262.50101 159 H GROOVE BLACKBURN 100 $0.70 $70.00 $0.70 $70.00102 379 H GROOVE BLACKBURN 100 $1.25 $125.00 $1.25 $125.00103 399 H GROOVE BLACKBURN 100 $1.35 $135.00 $1.35 $135.00104 419 H GROOVE BLACKBURN 100 $1.35 $135.00 $1.35 $135.00104.A 419 H GROOVE BLACKBURN250105 KEARNEY FUSE LINKS TYPE 200/5AMP (NO SUBSTITUTE)50 $5.25 $262.50 $5.25 $262.50106 KEARNEY FUSE LINKS TYPE200/7AMP (NO SUBSTITUTE)50 $5.25 $262.50 $5.25 $262.50107 KEARNEY FUSE LINKS TYPE200/10AMP (NO SUBSTITUTE)50 $5.25 $262.50 $5.25 $262.50108 KEARNEY FUSE LINKS TYPE200/30AMP (NO SUBSTITUTE)50 $5.70 $285.00 $5.70 $285.00109 KEARNEY FUSE LINKS TYPE 200/65AMP (NO SUBSTITUTE)50110 1/0 TERMINATOR 3M COLD SHRINK.MANUFACTURER: 3M20 $41.25 $825.00 $41.25 $825.00$208,997.85$220,858.50EACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHBASE BID MATERIALS - LOW BID PER ITEM (Multiple Awards)Page 195 of 291
72ITEM # ITEM DESCRIPTION QTYCOST PERITEMTOTAL COST(QTY x COST)Updated Price Updated Total1DEAD END POLYMER INSULATORS , 25KV MACLEAN D5-25-M (NOSUBSTITUTE)122 DEAD END CLAMPS 397, AF- DES/DA/22/N. MANUFACTURER: ALUMA-FORM; PART NO:DES/DA/22/N10 $19.80 $198.00 $19.80 $198.003 5/8 MACHINE BOLTS, 12 INCHES 504 5/8 MACHINE BOLTS, 14 INCHES 505 5/8 MACHINE BOLTS, 16 INCHES 506 2- 1/4 INCH SQUARE WATHERS 50 $0.60 $30.00$0.66 $33.006-A2- 1/4 INCH SQUARE WATHERS2007 5/8 LOCK NUTS 507-A5/8 LOCK NUTS10008 3/4 LOCK NUTS 3508-A3/4 LOCK NUTS7509 3 INCH CURVED SQUARE WASHERS13/16 HOLE50 $1.50 $75.00$1.65 $82.5010 3 INCH CURVED SQUARE WASHERS15/16 HOLE50 $3.15 $157.50 $3.15 $157.5011 3/4 MACHINE BOLTS, 16 INCHES 5011-A3/4 MACHINE BOLTS, 16 INCHES6012 3/4 MACHINE BOLTS, 18 INCHES 5012-A3/4 MACHINE BOLTS, 18 INCHES6013 3/4 MACHINE BOLTS, 20 INCHES 5013-A3/4 MACHINE BOLTS, 20 INCHES60Number of Low Bid ItemsCity of Fairhope Bid TabulationBid 25-032 46KV Transmission Line Project Base Bid and Alternate 2 Materials Opened April 8th, 2025 at 02:00 P.M.Alternate 2 Line ItemsGresco Utility SupplyUOMEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHPage 196 of 291
14 5/8 EYE BOLTS, 20 INCHES 25 $10.20 $255.00 $10.20 $255.0014-A5/8 EYE BOLTS, 20 INCHES3015 5/8 EYE BOLTS, 22 INCHES 2515-A 5/8 EYE BOLTS, 22 INCHES4016 5/8 EYE BOLTS, 24 INCHES 2516-A 5/8 EYE BOLTS, 24 INCHES3017ANCHOR SHACKLE, HUBBELL LK60.MANUFACTURER: HUBBELL; PART NO: LK602518 CONDUIT BRACKETS, 2 FT 40 $45.60 $1,824.00$49.50 $1,980.0019 GUY ATTACHMENT, EYE WITH HORN 2520 GUY POLE EYE PLATES (NO CLEATS), MACLEAN UGA666.MANUFACTURER: MACLEAN. PARTNO: UGA66650 $29.85 $1,492.50 $29.85 $1,492.5020-AGUY POLE EYE PLATES (NO CLEATS), MACLEAN UGA666.MANUFACTURER: MACLEAN. PARTNO: UGA6665621 3/8 GUY GRIPS 50 $2.80 $140.00 $2.80 $140.0022 3/8 GUY WIRE 1,00023 7/16 GUY GRIPS 50 $5.10 $255.00 $5.10 $255.0024 7/16 GUY WIRE 1,00025 GUY GUARDS 3026 120 INCH FIBERGLASS GUYLINKSTICKS (21,000LBS)2527 7/8 INCH MACHINE BOLTS, 18 IN 5027-A7/8 INCH MACHINE BOLTS, 18 IN6028 7/8 INCH MACHINE BOLTS, 20 IN 50 $14.05 $702.50 $14.05 $702.5029 7/8 INCH MACHINE BOLTS, 22 IN 50 $15.20 $760.00 $15.20 $760.0030 7/8 LOCK NUTS 25 $0.90 $22.50 $0.90 $22.5030-A7/8 LOCK NUTS50031 3 INCH CURVED SQUARE WASHERS,15/16 HOLE50 $3.15 $157.50 $3.15 $157.50EACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHFOOTEACHFOOTEACHEACHEACHEACHEACHEACHEACHEACHEACHPage 197 of 291
32TWIN FLIGHT SS5X5' 12656. MANUFACTURER: HUBBELL; PARTSNO: 1265620 $70.00 $1,400.00$77.00 $1,540.0033 TWIN FLIGHT SS5 8/10 X 3' TWINEYE 126542AE. MANUFACTURER: HUBBELL; PARTS NO: 126542A10 $195.00 $1,950.00 $195.00 $1,950.0034 GROUND RODS 50 $18.25 $912.50 $18.25 $912.5035 #4 SOLID COPPER GROUND WIRE(25 LB ROLLS) (4 roll to 800FT)800$0.95 $3.80 $0.95$760.0036 NEUTRAL CLEVIS RIDGED WITHPOLYMER INSULATOR1536-A NEUTRAL CLEVIS RIDGED15 $12.25 $183.75 $12.25 $183.7536-B POLYMER INSULATOR FOR 36-A15 $1.35 $20.25 $1.35 $20.2537LIGHTNING ARRESTORS 9 KV, URT09050AIAIAIA. MANUFACTURER: COOPER; PARTSNO: URT09050AIAIAIA12$48.00 $576.00 $48.00 $576.0038FUSED DISCONNECT 15 KV, ALUMINUM FORM CSG15-100-AK- 110-CB_10KA. MANUFACTURER: ALUMA-FORM; PART NO: CSG15- 100-AK-110-CB_10KA12 $82.75 $993.00 $82.75 $993.0039INSULATED TRI-MOUNT BRACKET , F3CA-MV-H4-88-D3-H. MANUFACTURER: ALUMA-FORM; PART NO: F3CA-MV-H4-88-D3-H10 $139.50 $1,395.00 $139.50 $1,395.0040 INSULATED T-BRACKET , FICA-MV- H18-03-H. MANUFACTURER: ALUMA- FORM; PART NO: F1CA-MV-H18-03-H10 $45.00 $450.00$50.00 $500.0041 1000 MCM 15KV TERMINATORS 1241-A 1000 MCM 15KV TERMINATORS WITH SHEAR BOLT CONNECTIONS/ 2HOLE. MANUFACTURER: 3M12 $134.00 $1,608.00 $134.00 $1,608.0041-B SHEAR BOLT FOR 41-A12 $175.00 $2,100.00 $175.00 $2,100.00EACHEACHEACHFOOTEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHPage 198 of 291
42 15KV 1/0 URD PRIMARYTERMINATORS15 $41.60 $624.00 $41.60 $624.004346KV 1000 MCM TERMINATORSWITH SHEAR BOLT CONNECTION WITH GROUND STRAPS1243-A 46KV 1000 MCM TERMINATORS12 $3,790.00 $45,480.00 $3,790.00 $45,480.0043-B SHEAR BOLT FOR 43-A12 $175.00 $2,100.00 $175.00 $2,100.0044 TERMINATOR BRACKET 10 $33.75 $337.50 $33.75 $337.5045 KELLUM GRIP FOR 1000 MCMPRIMARY RISER25 $50.95 $1,273.75 $50.95 $1,273.75463 PHASE ALUMINUM TC CABINET ENC-SC3-306622-A2-G. MANUFACTURER: ALUMA-FORM; PART NO: ENC-SC3-306622-A2-G6 $1,970.00 $11,820.00 $1,970.00 $11,820.0047 69KV HUBBELL 4050061400 CLEVIS & TONGUE. MANUFACTURER: HUBBELL; PART NO: 4050061400648 46KV SUSPENSION CLAMPS FOR46KV POST INSULATORS3 $64.75 $194.25$69.75 $209.254969KV D.E. SUSPENSION INSUALTORS, 4050061400 CLEVIS &TONGUE HUBBELL1250 STATIC WIRE SUSPENSION CLAMPS 2 $24.50 $49.00$26.50 $53.0051 STATIC WIRE CLEVIS 2 $41.85 $83.70$45.45 $90.9052 GROUND WIRE CLAMPS 10053 30 FT. WOOD POLE CCA-ET CLASS 3 254 35 FT. WOOD POLE CCA-ET CLASS 3 155 40 FT. WOOD POLE CCA-ET CLASS 2 156 2 INCH SWEEPS RIGID STEEL WITHPVC FA'S2057 3 INCH SWEEPS RIGID STEEL WITHPVC FA'S20EACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHEACHPage 199 of 291
58 4 INCH SWEEPS RIGID STEEL WITHPVC FA'S4059 5 INCH SWEEPS RIGID STEEL WITHPVC FA'S660 15KV 1000 MCM URD PRIMARY, T- BODIES WITH SHEAR BOLT CONNECTION , RICHARDS ORCOOPER30 $310.00 $9,300.00 $310.00 $9,300.0061 ELBOWS - 1/0 URD PRIMARY 25 $45.00 $1,125.00 $45.00 $1,125.0062 25 KVA PAD TRANSFORMERS, ERMCO WITH BUSHINGS 120/240 10 7200/12470 (NO SUBSTITUTION)2 $2,197.00 $4,394.00 $2,197.00 $4,394.0063 50 KVA PAD TRANSFORMERS, ERMCO WITH BUSHINGS 120/240 10 7200/12470 (NO SUBSTITUTION)1 $2,815.00 $2,815.00 $2,815.00 $2,815.0064 150 KVA PAD TRANSFORMER, ERMCO WITH BUSHINGS 120/208 30 7200/12470 (NO SUBSTITUTION)1 $13,544.00 $13,544.00 $13,544.00 $13,544.0065 2 INCH CONDUIT PVC STICK 2,800 $0.99 $2,772.00 $0.99 $2,772.0066 3 INCH CONDUIT PVC STICK 1,200 $1.90 $2,280.00 $1.90 $2,280.0067 3 INCH CONDUIT (UP POLE) STICKPVC150 $1.90 $285.00 $1.90 $285.0068 4 INCH CONDUIT STICK PVC 4,50069 4 INCH CONDUIT (UP POLE) STICKPVC300 $2.63 $789.00 $2.63 $789.0070 5 INCH CONDUIT STICK PVC 4,00071 5 INCH CONDUIT (UP POLE) STICKPVC200 $3.72 $744.00 $3.72 $744.00721000 MCM 46 KV URD WIRE PRYSMIAN 1/C 1000 MCM 61W CPRS STRAND SEAL. MANUFACTURER: PRYSMIAN; PARTNO:10,000 $14.15 $141,500.00 $14.15 $141,500.0073 4/0 URD CU. URD WIRE (46KVGROUND) , 4/0 CU THHN 195+R1,500 $5.70 $8,550.00 $5.70 $8,550.00EACHEACHEACHEACHEACHEACHEACHFOOTFOOTFOOTFOOTFOOTFOOTFOOTFOOTFOOTPage 200 of 291
74 1000MCM URD PRIMARY WIRE ,15KV AL PRYSMIAN EPR. MANUFACTURER: PRYSMIAN; PART NO:6,000 $13.90 $83,400.00 $13.90 $83,400.0075 M-FORCE VERTICAL 900 AMP 14.4KVMIRO3FR2CEHJKT1 $5,113.00 $5,113.00 $5,113.00 $5,113.0076 SIEMANS P3RSER267HP SER-15 1106003771/0 URD PRIMARY WIRE EMPOWER PRYSMIAN AL DOUBLESEAL 15KV/133% EPR FULL NEUTRAL/20127245; 2,500 FOOT REEL. MANUFACTURER: PRYSMIAN; PARTNO: 2500 ft2500 $4.10 $10,250.00 $4.10 $10,250.00784/0 URD SERVICE WIRE 4/0TPLX/SWEETBRIAR PRYSMIAN; 1,500 FOOT REEL 1500ft to 2,000 ft REEL2000$2.00 $3,000.00 $2.00$4,000.0079INSULATED JUMPER WIRE EASY PEEL HENDRIX #4 CU POLYWIRE ; 25 LB ROLLS (BIDDER MUST INDICATE IF PROVIDING AN ALTERNATE SIZEROLL)800 $4.20 $3,360.00$4.55 $3,640.00803FT X 5FT FIBER LOOP BOX ,OLDCASTLE TIER 22 POLYMER WITH 2 PIECE LID281 LINK BOXES FOR GROUNDING 46KVRISERS282FEED THRU 600 AMP TO 200 AMPEATON 4 WAY FEED THROUGH 2- 200AMP/2-600AMP20 $884.00 $17,680.00$884.00 $17,680.0082-B Alternate - VJ154-6226-B2 (StandardBracket)20$775.00 $15,500.00 $775.00 $15,500.0082-C Alternate - Tilt Bracket 20$359.00 $7,180.00$380.00 $7,600.0086 W 20-1 WEDGE CLAMP 50 $3.40 $170.00 $3.40 $170.0084HOMAC RRK 40 SPLICE 4/0. MANUFACTURER: HOMAC; PARTNO: RRK-40-INS50FOOTEACHEACHREEL / FootREELROLL / FootEACHEACHEACHEACHEACHEACHEACHPage 201 of 291
85HOMAC RRK 20 SPLICE 2/0. MANUFACTURER: HOMAC; PARTNO: RRK-20-CU5086 159 H GROOVE BLACKBURN25 $0.70 $17.50 $0.70 $17.5087 3INCH X 10 FT FLANGED STEEL UGUARD GALVANIZED30 $115.00 $3,450.00 $115.00 $3,450.00111112$416842.50$419,483.4057PERCENTAGE DISCOUNT FOR CATALOG PRICING FOR ADDITIONALCONTINGENCY FOR ADDITIONAL PURCHASESALTERNATE 2 MATERIALS - LOW BID PER ITEM (Multiple Awards)Number of Low Bid ItemsGrand Total $625,840.35Grand Total of Low Bid Items 129EACHEACHEACHPage 202 of 291
RESOLUTION NO. 5446-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows :
[1] That the City of Fairhope did request, receive, and open bids for the Materials for
the 46KV Transmission Line Project Base Bid and Alternate 2 (Bid Number 25-032)
for the Electric Department.
[2] At the appointed time and place , the following bids were opened and tabulated as
follows:
Vendor
Gresco Utility Supply 129 Low Bid Items $625,840.35
Tri-State Utility Products , Inc. 21 Low Bid Items $ 28,877.10
Wesco International 42 Low Bid Items $105,627.91
[3] After evaluating the bid proposals with the required bid specifications, Gresco
Utility Supply for $625,840.35 (129 Items) plus $20,000.00 contingency, Tri-State
Utility Products , Inc. for $28,877.10 (21 Items) plus $2,000.00 contingency, and
Wesco International for $105,627.91 (42 Items) plus $20,000.00 contingency are now
awarded (Bid Number 25-032) for the Materials for the 46KV Transmission Line
Project Base Bid and Alternate 2 for the Electric Department with a total award to
three vendors with contingency wi ll be $802,345 .36.
[4] Contingency allowances are based on quantity increases and not scope of work or
price increases. Any price increase or change in the scope of work increases of 10 %
of the bid amount shall be subject to additional bid requirements.
Adopted on this 12th day of May, 2025
Attest:
Page 203 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1597
FROM: Ben Patterson, ELECTRIC SUPERINTENDENT
SUBJECT: The Superintendent of Electric Department, Ben Patterson, has
requested to procure materials for the 46KV Transmission Line
Project Base Bid and Alternate 2. He is now requesting a change
order to reflect requested price or quantity changes from two of the
awarded vendors.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
To approve Change Order No. 1 for (Bid No. 25-033) Materials for the 46KV
Transmission Line Project Alternate 1 for the Electric Department; and to award Change
Order No. 1 to Gresco Utility Supply with a cost change of $7,622.81 and Tri-State
Utility Products with a cost change of -$3,443.40. Change Order is for requested price
or quantity changes. Requested line item changes of greater than 10% are cause to
rescind award for that line item. The new contract total for Gresco Utility Supply is
$351,723.85 and the new contract total for Tri-State Utility Products, Inc. is $482.00.
Total Award to three vendors with contingency will be changed to $480,627.43.
BACKGROUND INFORMATION:
A service bid was issued on March 7, 2025, posted to the City of Fairhope's website,
and published in Gulf Coast Media. Four (4) responsive bids were received at the bid
opening on April 8, 2025 at 2:30 p.m.
The City Council approved award to three (3) vendors: Gresco Utility Supply, Tri-State
Utility Products, Inc. and Wesco International. Gresco Utility Supply and Tri-State Utility
Products, Inc. have requested change orders due to their suppliers costs increasing
since the bids were submitted and the purchase orders issued. The change order totals
are as follows:
Gresco Utility Supply: Total Change 7,622.81, New Total: $351,723.85 plus contingency
of $20,000.00.
Tri-State Utility Products, Inc: Total Change -$3,443.40, New Total: $482.00 plus
contingency of $2,000.00.
New Total Contract Price for all three vendors plus contingency will be Four Hundred
Eighty Thousand Siz hundred Twenty-Seven Dollars and Forty-Three Cents
Page 204 of 291
($480,627.43).
Rescinded items will be bid out as Request for Quotes.
Previous Actions:
Resolution 5447-25 on May 12, 2025 approved award to Gresco Utility Supply, Tri-State
Utility Products, Inc. and Wesco International for a total award with contingency of
$474,448.02.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
003-59500
Line 60
Electric - System
Improvements
$0.00 $480,627.43 ($480,627.43)
Levelization rider funding will be used to offset this expense.
GRANT:
N/A
LEGAL IMPACT:
06/12/25 - City Attorney reviewed the change order and approved the action.
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 205 of 291
RESOLUTION NO. ________
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1
for (Bid No. 25-033) Materials for the 46KV Transmission Line Project Alternate 1
for the Electric Department; and to award Change Order No. 1 to Gresco Utility
Supply with a cost change of $7,622.81 and Tri-State Utility Products with a cost
change of -$3,443.40. Change Order is for requested price or quantity changes.
Requested line item changes of greater than 10% is cause to rescind award for that
line item. The new contract total for Gresco Utility Supply is $351,723.85 and the
new contract total for Tri-State Utility Products, Inc. is $482.00. Total Award to
three vendors with contingency will be changed to $480,627.43. Rescinded items
will be bid out as Request for Quotes.
ADOPTED ON THIS 23RD DAY OF JUNE, 2025
____________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 206 of 291
Bid 25-033 46KV Transmission Line Project - Alternate 1 Materials
Gresco Item Price Changes
ITEM #ITEM DESCRIPTION UOM QTY
COST PER
ITEM
TOTAL COST
(QTY x COST)
COST PER
ITEM
TOTAL COST
(QTY x COST)
Percentage
Increase
Allowed Price
Increases -
Price Difference
Rescind
Award per
Line Item
8 96 INCH FIBERGLASS LINK STICKS (16,000LBS)
FJ S16-96RR. EACH 12 $38.60 $463.20 $41.95 $503.40 8.7%$40.20
9
FIBERGLASS LINKS AF FGS16-12RT.
MANUFACTURER: ALUMA-FORM; PART NO:
FGS16-12RT
EACH 25 $20.00 $500.00 $22.00 $550.00 10.0%$50.00
10
FIBERGLASS LINKS AF FGS16-12RR.
MANUFACTURER: ALUMA-FORM; PART NO:
FGS16-12RR
EACH 25 $25.80 $645.00 $27.95 $698.75 8.3%$53.75
18 2-1/4" SQUARE WASHERS 11/16 HOLE EACH 300 $0.60 $180.00 $0.66 $198.00 10.0%$18.00
20 3 INCH CURVED SQUARE WASHERS 13/16
HOLE EACH 200 $1.50 $300.00 $1.65 $330.00 10.0%$30.00
30 CONDUIT BRACKETS 2'EACH 60 $45.60 $2,736.00 $49.50 $2,970.00 8.6%$234.00
31 CONDUIT STRAPS 2.5"EACH 50 $7.40 $370.00 $8.05 $402.50 8.8%$32.50
32 CONDUIT STRAPS 3"EACH 50 $7.15 $357.50 $7.75 $387.50 8.4%$30.00
33 CONDUIT STRAPS 4"EACH 50 $8.30 $415.00 $8.95 $447.50 7.8%$32.50
69
INSULATED T-BRACKET FICA-MV-H18-03-H.
MANUFACTURER: ALUMA-FORM; PART NO:
F1CA-MV-H18-03-H
EACH 12 $45.00 $540.00 $50.00 $600.00 11.1%$540.00
73 TWINFLIGHT 555X5' 12656 EACH 60 $70.00 $4,200.00 $77.00 $4,620.00 10.0%$420.00
81 3" SLIP THREADED FEMALE ADAPTOR FA
CONDUIT EACH 10 $2.05 $20.50
81-A 3" SLIP THREADED FEMALE ADAPTOR FA
CONDUIT EACH 40 $2.05 $82.00 $61.50
82 4" SLIP THREADED FEMALE ADAPTOR FA
CONDUIT EACH 50 $2.70 $135.00
82-A 4" SLIP THREADED FEMALE ADAPTOR FA
CONDUIT EACH 60 $2.70 $162.00 $27.00
84 1" SLIP THREADED FEMALE ADAPTOR FA
CONDUIT EACH 6 $0.40 $2.40
84-A 1" SLIP THREADED FEMALE ADAPTOR FA
CONDUIT EACH 70 $0.40 $28.00 $25.60
85 2" SLIP THREADED FEMALE ADAPTOR FA
CONDUIT EACH 8 $0.75 $6.00
85-A 2" SLIP THREADED FEMALE ADAPTOR FA
CONDUIT EACH 40 $0.75 $30.00 $24.00
97 2" CONDUIT 10' STICKS EACH 150 $0.99 $148.50
97-A 2" CONDUIT 10' STICKS FOOT 1500 $0.99 $1,485.00 $1,336.50
98 3" CONDUIT 10' STICKS EACH 20 $1.90 $38.00
98-A 3" CONDUIT 10' STICKS FOOT 200 $1.90 $380.00 $342.00
99 4" CONDUIT 10' STICKS EACH 250 $2.63 $657.50
99-A 4" CONDUIT 10' STICKS FOOT 2500 $2.63 $6,575.00 $5,917.50
Gresco Utility Supply Gresco Utility Supply
Correction -
Missed Quantity
Change from
Original Bid
Correction -
Missed Quantity
Change from
Original Bid
Correction -
Missed Quantity
Change from
Original Bid
Correction -
Missed Quantity
Change from
Original Bid
Correction -
Missed Quantity
Change from
Original Bid
Correction -
Missed Quantity
Change from
Original Bid
Correction -
Missed Quantity
Change from
Original Bid
Page 207 of 291
101 5" CONDUIT 10' STICKS EACH 50 $3.72 $186.00
101-A 5" CONDUIT 10' STICKS FOOT 500 $3.72 $1,860.00 $1,674.00
102 STREETLIGHT WIRE #6 DUPLEX OVERHEAD,
500' ROLL ROLL 1 $0.39 $0.39
102-A STREETLIGHT WIRE #6 DUPLEX OVERHEAD,
500' ROLL FOOT 500 $0.39 $195.00 $194.61
104 4/0 T PLX SWEETBRIAR PRYSMIAN ROLL 1 $2.00 $2.00
104-A 4/0 T PLX SWEETBRIAR PRYSMIAN FOOT 1000 $2.00 $2,000.00 $1,998.00
106 4/0 URD CU.URS WIRE (46KV GROUND) 19
STRAND THHN (NO SUBSTITUTE)500' ROLL 1 $5.70 $5.70
106-A 4/0 URD CU.URS WIRE (46KV GROUND) 19
STRAND THHN (NO SUBSTITUTE)FOOT 500 $5.70 $2,850.00 $2,844.30
108
PRYSMIAN 15KV 1/0 133% PRIMARY EPR
WIRE NEUTRAL COPPER (2500' ROLL OR
STANDARD ROLL) (BIDDER MUST INDICATE
SIZE OF ROLL). MANUFACTURER: PRYSMIAN
ROLL 1 $4.10 $4.10
108-A
PRYSMIAN 15KV 1/0 133% PRIMARY EPR
WIRE NEUTRAL COPPER (2500' ROLL OR
STANDARD ROLL) (BIDDER MUST INDICATE
SIZE OF ROLL). MANUFACTURER: PRYSMIAN
FOOT 2500 $4.10 $10,250.00 $10,245.90
109
INSULATED JUMPER WIRE HENDRIX EASY
PEEL #4 COPPER POLYWIRE; 25 LB ROLLS
(BIDDER MUST INDICATE IF PROVIDING AN
ALTERNATE SIZE ROLL)
ROLL 1200 $4.20 $5,040.00
Correction -
Missed Quantity
Change from
Original Bid
109-A
INSULATED JUMPER WIRE HENDRIX EASY
PEEL #4 COPPER POLYWIRE; 25 LB ROLLS
(BIDDER MUST INDICATE IF PROVIDING AN
ALTERNATE SIZE ROLL)
FOOT 1200 $4.55 $5,460.00 8.3%$420.00
110 397 TO 397 WEDGE/BOLT TYPE CONNECTOR EACH 50 $20.50 $1,025.00 $22.25 $1,112.50 8.5%$87.50
112 397 TO #2 WEDGE/BOLT TYPE CONNECTOR EACH 50 $20.50 $1,025.00 $22.25 $1,112.50 8.5%$87.50
127
397 ACSR PREFORMED
WRAPLOCKS-TOP TIES.
Preformed WTF-0222
EACH 50 $9.90 $495.00 $10.75 $537.50 8.6%$42.50
129 652 AAAC ARMOR ROD. Preformed AR-0135 EACH 24 $38.65 $927.60 $42.00 $1,008.00 8.7%$80.40
131 397 ARMOR RODS 18/1 AR-0131 CHICKADEE
AGS 5115 EACH 75 $24.35 $1,826.25 $26.50 $1,987.50 8.8%$161.25
132 397 AGS 5115 ARMOR ROD WITH CUSHION
GRIP SHOES EACH 36 $64.75 $2,331.00 $69.75 $2,511.00 7.7%$180.00
134 Y CLEVIS EYE PLP YC-5207 EACH 50 $12.20 $610.00 $13.25 $662.50 8.6%$52.50
138 STATIC WIRE CLEVIS PREFORMED AGS-8105
SET EACH 48 $41.85 $2,008.80 $45.45 $2,181.60 8.6%$172.80
140
397 HOT LINE CLAMPS AF-1530-AGP-XB.
MANUFACTURER: ALUMA-FORM; PART NO:
AF-1530-AGP-XB
EACH 50 $12.95 $647.50 $13.30 $665.00 2.7%$17.50
143 397 ACSR WIRE CHICADEE PRYSMIAN FOOT 15,000 $1.30 $19,500.00 $1.44 $21,600.00 10.8%$19,500.00
Correction -
Missed Quantity
Change from
Original Bid
Correction -
Missed Quantity
Change from
Original Bid
Correction -
Missed Quantity
Change from
Original Bid
Correction -
Missed Quantity
Change from
Original Bid
Correction -
Missed Quantity
Change from
Original Bid
Page 208 of 291
148-C TILT BRACKET EACH 9 $359.00 $3,231.00 $380.00 $3,420.00 5.8%$189.00
*Items that are struck out are items that they are requesting change of UNIT and QUANITY, and some unit prices. $27,122.81 $20,040.00
Due to the unit change, we will need to rescind the award for the line item and rebid as an RFQ
Total PO Change:$7,622.81
New PO Total:$351,723.85
Page 209 of 291
Allowed Price
Increases - Price
Difference
Rescind Award per
Line Item
ITEM #ITEM DESCRIPTION UOM QTY
COST PER
ITEM
TOTAL COST
(QTY x COST)
COST PER
ITEM
TOTAL COST
(QTY x COST)
Percentage
Increase
14 5/8 MACHINE BOLTS 16"EACH 100 $2.84 $284.00 $3.80 $380.00 33.8%$284.00
15 5/8 MACHINE BOLTS 18" EACH 100 $3.62 $362.00 $4.10 $410.00 13.3%$362.00
16 5/8 MACHINE BOLTS 20"EACH 100 $4.36 $436.00 $3.90 $390.00 -10.6%$46.00
17 5/8 MACHINE BOLTS 22"EACH 100 $4.88 $488.00 $5.70 $570.00 16.8%$488.00
23-A 5/8 EYE BOLTS 22"EACH 40 $21.51 $860.40 $25.80 $1,032.00 19.9%$860.40
25 ANCHOR SHACKLE. LK60 LINK HUBBELL EACH 25
25-A ANCHOR SHACKLE. LK60 LINK HUBBELL EACH 50 $7.35 $367.50 $30.80 $1,540.00 319.0%$367.50
48 3/4 MACHINE BOLTS 14"EACH 50 $4.40 $220.00 $5.07 $253.50 15.2%$220.00
49 3/4 MACHINE BOLTS 16"EACH 50 $5.08 $254.00 $6.15 $307.50 21.1%$254.00
50 3/4 MACHINE BOLTS 18"EACH 50 $5.98 $299.00 $7.40 $370.00 23.7%$299.00
51 3/4 MACHINE BOLTS 20" EACH 50 $7.09 $354.50 $8.50 $425.00 19.9%$354.50
($46.00)$3,489.40
Total PO Change:-$3,443.40
New PO Total:$482.00
Tri-State Utility Products, Inc.
Tri-State Utility Products, Inc.
Requested Price Changes 5/24/25
Page 210 of 291
ITEM # ITEM DESCRIPTION UOM QTYCOST PERITEMTOTAL COST(QTY x COST)Updated Price Updated Total1 D.E. FIBERHGLASS PUPI ARM, 8FT,3000 NO BRACES. MANUFACTURER:EACH 10 $362.00 $3,620.00 $362.00 $3,620.002 D.E. FIBERGLASS PUPI ARM 10FT,3000 NO BRACES. MANUFACTURER:EACH 10 $398.00 $3,980.00 $398.00 $3,980.003 TANGENT FIBERGLASS PUPI ARM10FT 9 HOLE) 3000 NO BRACESEACH 304 CROSSARM PIN TYPE INSULATORS 1"THREAD 15KV POLYMER PLP IP-15-FEACH 75 $5.55 $416.25 $5.55 $416.255 DEAD END POLYMER INSULATORS25KV MACLEAN DS-25M.EACH 606 DEAD END CLAMPS 397 DES-DA-SS-N.EACH 50 $19.80 $990.00 $19.80 $990.007 DEAD END #2 FARGO WITHPULLING EYE. MANUFACTURER:EACH 50 $16.40 $820.00 $16.40 $820.008 96 INCH FIBERGLASS LINK STICKS(16,000LBS) FJ S16-96RR.EACH 12 $38.60 $463.20$41.95 $503.409 FIBERGLASS LINKS AF FGS16-12RT.MANUFACTURER: ALUMA-FORM;EACH 25 $20.00 $500.00$22.00 $550.0010 FIBERGLASS LINKS AF FGS16-12RR.MANUFACTURER: ALUMA-FORM;EACH 25 $25.80 $645.00$27.95 $698.7510-AFIBERGLASS LINKS AF FGS16-12RR.MANUFACTURER: ALUMA-FORM;EACH3011 CROSSARM SADDLE PIN CLAMPS(NO TIP ON BOTTOM PLATE) J3322ZEACH 75 $28.40 $2,130.00 $28.40 $2,130.00Gresco Utility SupplyCity of Fairhope Bid TabulationBid 25-033 46KV Transmission Line Project - Alternate 1 Materials Opened April 8th, 2025 at 02:30 P.M.Page 211 of 291
11-ACROSSARM SADDLE PIN CLAMPS(NO TIP ON BOTTOM PLATE) J3322ZEACH 8012 5/8 MACHINE BOLTS 12" EACH 10013 5/8 MACHINE BOLTS 14" EACH 10014 5/8 MACHINE BOLTS 16" EACH 10015 5/8 MACHINE BOLTS 18" EACH 10016 5/8 MACHINE BOLTS 20" EACH 10017 5/8 MACHINE BOLTS 22" EACH 10018 2-1/4" SQUARE WASHERS 11/16HOLEEACH 300 $0.60 $180.00$0.66 $198.0019 5/8 LOCK NUTS EACH 30020 3 INCH CURVED SQUARE WASHERS13/16 HOLEEACH 200 $1.50 $300.00$1.65 $330.0021 3 INCH SQUARE WASHERS 15/16HOLEEACH 50 $3.15 $157.50 $3.15 $157.5022 5/8 EYE BOLTS 20" EACH 25 $10.20 $255.00 $10.20 $255.0022-A5/8 EYE BOLTS 20" EACH3023 5/8 EYE BOLTS 22" EACH 2523-A5/8 EYE BOLTS 22" EACH4024 5/8 EYE BOLTS 24" EACH 2524-A5/8 EYE BOLTS 24" EACH3025 ANCHOR SHACKLE. LK60 LINKHUBBELLEACH 25Page 212 of 291
25-AANCHOR SHACKLE. LK60 LINKHUBBELLEACH5026 5/8 EYE NUTS EACH 25 $2.45 $61.25 $2.45 $61.2526-A5/8 EYE NUTS EACH5027 5/8 SINGLE UPSET BOLTS (NEUTRAL)18"EACH 2528 5/8 SINGLE UPSET BOLTS (NEUTRAL)20"EACH 2529 3 INCH SPOOL INSULATOR POLYMER EACH 50 $1.35 $67.50 $1.35 $67.5030 CONDUIT BRACKETS 2' EACH 60 $45.60 $2,736.00$49.50 $2,970.0031 CONDUIT STRAPS 2.5" EACH 50 $7.40 $370.00$8.05 $402.5032 CONDUIT STRAPS 3" EACH 50 $7.15 $357.50$7.75 $387.5033 CONDUIT STRAPS 4" EACH 50 $8.30 $415.00$8.95 $447.5034 GUY ATTACHMENT (NO CLEATS).MANUFACTURER: MACLEAN; PARTEACH 20 $29.85 $597.00 $29.85 $597.0034-AGUY ATTACHMENT (NO CLEATS).MANUFACTURER: MACLEAN; PARTEACH2435 DEADEND COMPRESSION HUBBELLSEDA1509. MANUFACTURER:EACH 1236 DEADEND COMPRESSION HUBBELLSEDA1502. MANUFACTURER:EACH 4037 SQUIRREL GUARDS. CANTEX EZGUARD WILDLIFE PROTECTION OR(Increased from 25 to 40EACH40$2.55 $63.75 $2.55$102.0038 BURNDY YHN 525. MANUFACTURER:BURNDY; PART NO: YHN525EACH 50 $5.60 $280.00 $5.60 $280.00Page 213 of 291
39 HOMAC RRK 20 2/0 STR COMPRCPT. MANUFACTURER: HOMACEACH 100 $8.45 $845.00 $8.45 $845.0040 HOMAC RRK 40 4/0 STR COMPRCPT. MANUFACTURER: HOMACEACH 100 $9.20 $920.00 $9.20 $920.0041 3/8 GUY GRIPS PREFORM B COATGALVANIZEDEACH 50 $2.80 $140.00 $2.80 $140.0042 3/8 GUY WIRE EHS EACH 50043 7/16 GUY GRIPS EACH 100 $5.10 $510.00 $5.10 $510.0044 7/16 GUY WIRE EHS FOOT 300045 GUY GUARDS EACH 5046 GUY GUARD CLAMPS GC-67CMACLEAN. MANUFACTURER:EACH 5047 96" FIBERGLASS GUYLINKS(21,000LBS) FG S21-96RR.EACH 4048 3/4 MACHINE BOLTS 14" EACH 5049 3/4 MACHINE BOLTS 16" EACH 5050 3/4 MACHINE BOLTS 18" EACH 5051 3/4 MACHINE BOLTS 20" EACH 5052 3/4 EYE BOLTS 14" EACH 50 $11.75 $587.50 $11.75 $587.5053 3/4 EYE BOLTS 16" EACH 50 $12.65 $632.50 $12.65 $632.5053-A3/4 EYE BOLTS 16" EACH6054 3/4 EYE BOLTS 18" EACH 50 $10.40 $520.00 $10.40 $520.0054-A3/4 EYE BOLTS 18" EACH60Page 214 of 291
55 3/4 INCH LOCKNUTS EACH 20055-A3/4 INCH LOCKNUTS EACH75056 7/8 MACHINE BOLT 18" EACH 10056-A7/8 MACHINE BOLT 18" EACH10557 7/8 MACHINE BOLT 20" EACH 100 $14.05 $1,405.00 $14.05 $1,405.0058 7/8 MACHINE BOLT 22" EACH 50 $15.20 $760.00 $15.20 $760.0059 7/8 LOCK NUTS EACH 10059-A7/8 LOCK NUTS EACH50060 3 INCH CURVED SQUARE WASHERS15/16 HOLEEACH 100 $3.15 $315.00 $3.15 $315.0061 GROUND RODS EACH 75 $18.25 $1,368.75 $18.25 $1,368.7562 #4 SOLID COPPER GROUND WIRE200' reels (750' increased to 800')FOOT 800$0.95 $712.50 $0.95$760.0062-A#4 SOLID COPPER GROUND WIRE FOOT79263 RIGID SERVICE CLEVIS WITHPOLYMER INSULATOREACH 2063-ARIGID SERVICE CLEVIS EACH 20 $12.25 $245.00 $12.25 $245.0063-BPOLYMER INSULATOR FOR 63-A EACH 20 $1.35 $27.00 $1.35 $27.0064 W40-1 WEDGE CLAMP EACH 50 $3.75 $187.50 $3.75 $187.5065 W20-1 WEDGE CLAMPS FORSERVICE WIRE BLUEEACH 100 $3.40 $340.00 $3.40 $340.0066 LIGHTNING ARRESTORS 9KVURT09050A1A1A1A COOPER.EACH 50 $48.00 $2,400.00 $48.00 $2,400.00Page 215 of 291
67 FUSED DISCONNECT 15KV AFPOLYMER CSG15 100AK-110-CBEACH 50 $82.75 $4,137.50 $82.75 $4,137.5068 INSULATED TRI-MOUNT BRACKETF3CA-MV-H4818 03-H.EACH 15 $139.50 $2,092.50 $139.50 $2,092.5069 INSULATED T-BRACKET FICA-MV-H18-03-H. MANUFACTURER: ALUMA-EACH 12 $45.00 $540.00$50.00 $600.0070 1000 MCM TERMINATORS 15KVWITH TWO HOLE SHEAREACH 3670-A1000 MCM TERMINATORS 15KV EACH 36 $134.00 $4,824.00 $134.00 $4,824.0070-BSHEAR BOLT CONNECTOR FOR 70-A EACH 36 $175.00 $6,300.00 $175.00 $6,300.0071 1000 MCM TERMINATORS 46KVWITH SHEAR CONNECTORS WITHEACH 1271-A1000 MCM TERMINATORS 46KV EACH 12 $3,790.00 $45,480.00 $3,790.00 $45,480.0071-BSHEAR BOLT CONNECTOR FOR 71-A EACH 12 $175.00 $2,100.00 $175.00 $2,100.0072 TERMINATOR BRACKET. HUBBELLCCS820 SUPPORTEACH 30 $33.75 $1,012.50 $33.75 $1,012.5072-ATERMINATOR BRACKET. HUBBELLCCS820 SUPPORTEACH 3673 TWINFLIGHT 555X5' 12656 EACH 60 $70.00 $4,200.00$77.00 $4,620.0074 555 8/10X3' TWINEYE 126542AE EACH 30 $195.00 $5,850.00 $195.00 $5,850.0075 397 DEADEND CLAMPS AF DES-DA-22-NEACH 50 $19.80 $990.00 $19.80 $990.0076 KEARNY FUSE LINKS TYPE 200 5AMP(NO SUBSTITUTE)EACH 50 $5.25 $262.50 $5.25 $262.5077 KEARNY FUSE LINKS TYPE 200 7AMP(NO SUBSTITUTE)EACH 50 $5.25 $262.50 $5.25 $262.5078 KEARNY FUSE LINKS TYPE 20010AMP (NO SUBSTITUTE)EACH 50 $5.25 $262.50 $5.25 $262.50Page 216 of 291
79 KEARNY FUSE LINKS TYPE 20030AMP (NO SUBSTITUTE)EACH 50 $5.70 $285.00 $5.70 $285.0080 KEARNY FUSE LINKS TYPE 20065AMP (NO SUBSTITUTE)EACH 50 $8.60 $430.00 $8.60 $430.0081 3" SLIP THREADED FEMALEADAPTOR FA CONDUIT (10ea to 40ea)EACH40$2.05 $20.50 $2.05$82.0082 4" SLIP THREADED FEMALEADAPTOR FA CONDUIT (50ea to 60 ea)EACH60$2.70 $135.00 $2.70$162.0086 5" SLIP THREADED FEMAIL ADAPTORFA CONDUITEACH 10 $6.80 $68.00 $6.80 $68.0084 1" SLIP THREADED FEMALEADAPTOR FA CONDUIT (6ea to 70ea)EACH70$0.40 $2.40 $0.40$28.0085 2" SLIP THREADED FEMALEADAPTOR FA CONDUIT (8 ea to 40 ea)EACH40$0.75 $6.00 $0.75$30.0086 397 ACSR AUTOMATIC SPLICESHUBBELL FARGO TJA1502.EACH 2586-A397 ACSR AUTOMATIC SPLICESHUBBELL FARGO TJA1502.EACH 3687 1" STEEL RIGID SWEEPS EACH 688 2" STEEL RIGID SWEEPS EACH 889 3" STEEL RIGID SWEEPS EACH 1090 4" STEEL RIGID SWEEPS EACH 5091 5" STEEL RIGID SWEEPS EACH 1092 ELBOWS 1000 MCM URD PRIMARY(RICHARDS OR COOPER) 15KVEACH 12 $310.00 $3,720.00 $310.00 $3,720.0093 3 PHASE TERMINATION CABINETALUMINUM ENC-SC3-306622-A2-G.EACH 3 $1,970.00 $5,910.00 $1,970.00 $5,910.0094 25KVA PAD TRANSFORMERS ERMCO120/240 7200/12470 (NOEACH 2 $2,128.00 $4,256.00 $2,128.00 $4,256.00Page 217 of 291
95S&C PME-9 OR FEDERAL PACIFIC PSE-9 CATALOG 4422. SMU-20 FUSES (FP-EACH 195-AS&C PME-9 OR FEDERAL PACIFIC PSE-9 CATALOG 4422. SMU-20 FUSES (FP-EACH 1 $36,616.00 $36,616.00 $36,616.00 $36,616.0095-BCONCRETE PAD FOR 95-AEACH 1 $1,815.00 $1,815.00 $1,815.00 $1,815.0096 1" CONDUIT(STREETLIGHT) 10'STICKSEACH 4097 2" CONDUIT 10' STICKS (150ea to 1500ft)FOOT 1500$0.99 $148.50 $0.99$1,485.0098 3" CONDUIT 10' STICKS(20ea to 200ftFOOT 200$1.90 $38.00 $1.90$380.0099 4" CONDUIT 10' STICKS(250ea to 2500 ft)FOOT 2500$2.63 $657.50 $2.63$6,575.00100 5 " STR11 CONDUIT (ROAD BORE) FOOT 1200 $5.10 $6,120.00 $5.10 $6,120.00101 5" CONDUIT 10' STICKS(50ea to 500ft)FOOT 500$3.72 $186.00 $3.72$1,860.00102 STREETLIGHT WIRE #6 DUPLEXOVERHEAD, 500' ROLL (1 roll to 500ft)FOOT 500$0.39 $0.39 $0.39$195.00103 20" HDPE STR 11 PIPE FOOT 300104 4/0 T PLX SWEETBRIAR PRYSMIAN(1 roll to 1000ft)FOOT 1000$2.00 $2.00 $2.00$2,000.00105 1000MCM 46KV URD WIREPRYSMIAN 1-C 1000KCM 61W SPRSFOOT 2500 $14.15 $35,375.00 $14.15 $35,375.00106 4/0 URD CU.URS WIRE (46KVGROUND) 19 STRAND THHN (NO1 roll to 500ft)FOOT 500$5.70 $5.70 $5.70$2,850.00107 1000 MCM URD PRIMARY WIREPRYSMIAN 15KV 133% 3RDFOOT 4000 $13.90 $55,600.00 $13.90 $55,600.00108 PRYSMIAN 15KV 1/0 133%PRIMARY EPR WIRE NEUTRAL(1 roll to 2500ft)FOOT 2500$4.10 $4.10 $4.10 $10,250.00Page 218 of 291
109 INSULATED JUMPER WIRE HENDRIXEASY PEEL #4 COPPER POLYWIRE; 25(6 rolls to 1200ft)FOOT 1200$4.20 $25.20$4.55 $5,460.00110 397 TO 397 WEDGE/BOLT TYPECONNECTOREACH 50 $20.50 $1,025.00$22.25 $1,112.50111 397 TO 4/0 WEDGE/BOLT TYPECONNECTOREACH 50112 397 TO #2 WEDGE/BOLT TYPECONNECTOREACH 50 $20.50 $1,025.00$22.25 $1,112.50113 CHANCE SHIELD WIRE SUPPORT 12"PSC 2060820. MANUFACTURER:EACH 50113-ACHANCE SHIELD WIRE SUPPORT 12"PSC 2060820. MANUFACTURER:EACH56114 CHANCE SHIELD WIRE SUPPORT 14"PSC 2060821. MANUFACTURER:EACH 50114-ACHANCE SHIELD WIRE SUPPORT 14"PSC 2060821. MANUFACTURER:EACH56115 CHANCE SHIELD WIRE SUPPORT 16"PSC 2060822. MANUFACTURER:EACH 50115-ACHANCE SHIELD WIRE SUPPORT 16"PSC 2060822. MANUFACTURER:EACH56116 159 H GROOVE BLACKBURN EACH 100 $0.70 $70.00 $0.70 $70.00117 399 H GROOVE BLACKBURN EACH 100 $1.35 $135.00 $1.35 $135.00118 379 H GROOVE BLACKBURN EACH 100 $1.25 $125.00 $1.25 $125.00119 419 H GROOVE EACH 100 $1.35 $135.00 $1.35 $135.00120 INSULATORS MACLEAN HO 40 60004 MX SS 002 15KV.EACH 50 $75.50 $3,775.00 $75.50 $3,775.00121 LONG SHANK LINE POST STUD 3/4 X7" FO CROSSARM INSULATOREACH 50 $7.35 $367.50 $7.35 $367.50Page 219 of 291
122 LAG SCREWS 1/2 X 4 " EACH 60 $0.95 $57.00 $0.95 $57.00123 KELLUM GRIP FOR4/0 CU URDGROUND WIREEACH 6 $42.70 $256.20 $42.70 $256.20124 KELLUM GRIP FOR 1000 MCMPRIMARY RISEREACH 50 $50.95 $2,547.50 $50.95 $2,547.50125 CLUSTER MOUNT BRACKET FORTRANSFORMERS AF 12MW-30 CEACH 8 $689.00 $5,512.00 $689.00 $5,512.00126 COOPER M-FORCE GOABSWITCH(STICK OPERATED AIR BREAKEACH 3 $5,113.00 $15,339.00 $5,113.00 $15,339.00127 397 ACSR PREFORMEDWRAPLOCKS-TOP TIES.EACH 50 $9.90 $495.00$10.75 $537.50128652 AAAC PREFORMED WRAPLOCKSEACH24129 652 AAAC ARMOR ROD. PreformedAR-0135EACH 24 $38.65 $927.60$42.00 $1,008.00130 397 ACSR SPOOL TIES (NEUTRAL) EACH 20 $5.50 $110.00 $5.50 $110.00131 397 ARMOR RODS 18/1 AR-0131CHICKADEE AGS 5115EACH 75 $24.35 $1,826.25$26.50 $1,987.50132 397 AGS 5115 ARMOR ROD WITHCUSHION GRIP SHOESEACH 36 $64.75 $2,331.00$69.75$2,511.00133 395 SPOOL TIES EACH 8 $5.50 $44.00 $5.50 $44.00134 Y CLEVIS EYE PLP YC-5207 EACH 50 $12.20 $610.00$13.25 $662.50135 HUBBELL 69KV P250026S0020.MANUFACTURER: HUBBELL; PARTEACH 50136 D.E. SUSPENSION INSULATORS EACH 24 $11.30 $271.20 $11.30 $271.20137 HUBBELL 69KV 4050061400 CLEVISTONGUE MANUFACTURER:EACH 40138 STATIC WIRE CLEVIS PREFORMEDAGS-8105 SETEACH 48 $41.85 $2,008.80$45.45 $2,181.60Page 220 of 291
139 GROUND ROD CLAMPS EACH 50 $2.05 $102.50 $2.05 $102.50140 397 HOT LINE CLAMPS AF-1530-AGP-XB. MANUFACTURER: ALUMA-EACH 50 $12.95 $647.50$13.30 $665.00141 EHS 3/8 STATIC WIRE CONTINUOUSROLL NOT SEPARATE ROLLSFOOT 3,000142 3/8 GUY BOLT ON DEADEND SHOEFOR STATIC. ANDERSON/HUBBELLEACH 40143 397 ACSR WIRE CHICADEEPRYSMIANFOOT 15,000 $1.30 $19,500.00$1.44 $21,600.00144 35 FT WOOD POLE CLASSII CCA-ET EACH 3145 40 FT WOOD POLE CLASS II CCA-ET EACH 1146 45 FT WOOD POLE CLASS II CCA-ET EACH 1147 50 FT WOOD POLE CLASS II CCA-ET EACH 3148 FEED THROUGHS (2)600AMP(2)200AMP EATON FEED THROUGHSEACH 9148-AALTERNATE - COOPER EATON 4 WAY2-600AMP ON LEFT 2-200AMP ONEACH 9 $884.00 $7,956.00 $884.00 $7,956.00148-BALTERNATE EACH 9 $775.00 $6,975.00 $775.00 $6,975.00148-CTILT BRACKET EACH 9 $359.00 $3,231.00$380.00 $3,420.00149 U GUARD 5 INCH X 10 FT FLANGEDSTEEL GALVANIZEDEACH 40 $140.00 $5,600.00 $140.00 $5,600.00150 PROTECTA LITE HUBBELL LINEARRESTORS FOR TRANSMISSIONEACH 9151 H-GROOVE 189 BLACKBURN EACH 50 $0.70 $35.00 $0.70 $35.00$344,101.04$378,484.40PERCENTAGE DISCOUNT FOR CATALOG PRICINGPage 221 of 291
$344,101.04107Number of Low Bid ItemsALTERNATE 1 MATERIALS - LOW BID PER ITEM (MultipleAwards)Page 222 of 291
PAGE NO.
SHIP
TO:
BILL
TO:
QUOTATION NUMBER
SHIPPED
QUOTATION DATE ORDERED BY
CUSTOMER P.O. NO.
QUOTATION NUMBER DATE
INSTRUCTIONS
B.O./RET.ORDERED
QUANTITY
DISP.ITEM CODE AND DESCRIPTION U/M UNIT PRICE AMOUNTMULT.
XLOPTB 8/88
SLSMN.CUSTOMER P.O. NUMBER
CUSTOMER P.O. NO.
Omission of quotation number or reference to an expired quotation will result in application of standard price at time of shipment.
Standard terms and conditions of sale to apply. Deviations pertaining to the quantities, prices, or duration of the above quotation
are not valid unless confirmed in writing by TRI-STATE UTILITY PRODUCTS, INC.
TRI-STATE UTILITY PRODUCTS, INC.
BY
Thank You
ALL PRICES ARE
BASED ON
ACCEPTANCE BY AND ARE FIRM THRU
TRI-STATE UTILITY PRODUCTS, INC.
105 ED GARDNER DRIVE
PELL CITY, ALABAMA 35125
PHONE: 205-884-7480
FAX: 205-884-7768
FAIRHO 3001870-0000-03
CITY OF FAIRHOPE CITY OF FAIRHOPE
P.O. BOX 429 555 SOUTH SECTION STREET
FAIRHOPE AL 36532FAIRHOPE AL 36533
25-033 25-033
***QUOTATION******QUOTATION******QUOTATION******QUOTATION******QUOTATION***
3143001870-0000-03 308 05/23/25 25-033
FREIGHT ALLOWED 1P
NET 30
FREIGHT ALLOWED
QUOTE VALID UNTIL 6/13/25
UPDATED PRICING ON AWARDED
MATERIALS FOR BID 25-033
------------------------------
100 8816 EA 3.8000 380.00
5/8" X 16" MACHINE BOLT
(30/BOX)
100 8818 EA 4.1000 410.00
5/8" X 18" MACHINE BOLT
(J8818)
100 8820 EA 3.9000 390.00
5/8" X 20" MACHINE BOLT
100 *8822 EA 5.7000 570.00
5/8 MACHINE BOLT
22"
40 *29972 EA 25.8000 1032.00
OVALEYE BOLT
5/8 - 22"
CONTINUED
Page 223 of 291
PAGE NO.
SHIP
TO:
BILL
TO:
QUOTATION NUMBER
SHIPPED
QUOTATION DATE ORDERED BY
CUSTOMER P.O. NO.
QUOTATION NUMBER DATE
INSTRUCTIONS
B.O./RET.ORDERED
QUANTITY
DISP.ITEM CODE AND DESCRIPTION U/M UNIT PRICE AMOUNTMULT.
XLOPTB 8/88
SLSMN.CUSTOMER P.O. NUMBER
CUSTOMER P.O. NO.
Omission of quotation number or reference to an expired quotation will result in application of standard price at time of shipment.
Standard terms and conditions of sale to apply. Deviations pertaining to the quantities, prices, or duration of the above quotation
are not valid unless confirmed in writing by TRI-STATE UTILITY PRODUCTS, INC.
TRI-STATE UTILITY PRODUCTS, INC.
BY
Thank You
ALL PRICES ARE
BASED ON
ACCEPTANCE BY AND ARE FIRM THRU
TRI-STATE UTILITY PRODUCTS, INC.
105 ED GARDNER DRIVE
PELL CITY, ALABAMA 35125
PHONE: 205-884-7480
FAX: 205-884-7768
FAIRHO 3001870-0000-03
CITY OF FAIRHOPE CITY OF FAIRHOPE
P.O. BOX 429 555 SOUTH SECTION STREET
FAIRHOPE AL 36532FAIRHOPE AL 36533
25-033 25-033
***QUOTATION******QUOTATION******QUOTATION******QUOTATION******QUOTATION***
3143001870-0000-03 308 05/23/25 25-033
FREIGHT ALLOWED 2P
50 *LK60 EA 30.8000 1540.00
ANCKOR SHACKLE
50 8914 EA 5.0700 253.50
3/4" X 14" MACHINE BOLT
50 8916 EA 6.1500 307.50
3/4"x16" MACHINE BOLT
50 *8918 EA 7.4000 370.00
3/4" X 18" MACHINE BOLT
50 8920 EA 8.5000 425.00
3/4" x 20" MACHINE BOLT
5,678.00
Page 224 of 291
•
•
•
Page 225 of 291
RESOLUTION NO. 5447-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA , as follows:
[1] That the City of Fairhope did request, receive , and open bids for the Materials for
the 46KV Transmission Line Project Alternate 1 (Bid Number 25-033) for the
Electric Department.
[2] At the appointed time and place , the following bids were opened and tabulated as
follows:
Vendor
Gresco Utility Supply 107 Low Bid Items $344,101.04
Tri-State Utility Products , Inc. 10 Low Bid Items $ 3,925.40
Wesco International 29 Low Bid Items $ 86,421.58
[3] After evaluating the bid proposals with the required bid specifications , Gresco
Utility Supply for $344 ,101.04 (107 items) plus $20 ,000.00 contingency, Tri-State
Utility Products , Inc. for $3 ,925.40 (10 Items), and Wesco International for
$86 ,421.58 (29 Items) plus $20 ,000.00 contingency are now awarded (Bid Number
25-033) for the_ Materials for the 46KV Transmission Line Project Alternate 1 for the
Electric Department with a total cost of award to three vendors with contingency will
be $474 ,448.02.
[ 4] Contingency allowances are based on quantity increases and not scope of work or
price increases . Any price increase or change in the scope of work increases of 10 %
of the bid amount shall be subject to additional bid requirements.
Adopted on this 12th day of May, 2025
Attest:
City Clerk
Page 226 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1574
FROM: Jeff Montgomery
SUBJECT: The Director of IT, Jeff Montgomery, is requesting approval for the
procurement of the Annual Renewal for three (3) contracts with
Uniti Fiber. The contracts are for fiber connections at the following
locations: Quail Creek Drive, Fairhope Police Department, and Port
addition at Fairhope Police Department.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
To approve this request for the procurement of the Annual Renewal of three (3)
contracts with Uniti Fiber connections. The total cost of the contracts is not-to-exceed
$940.00 per month, or $11,280.00 per year. This is on a Statewide Contract (Contract
#MA250000005493) and therefore does not need to be let out to bid.
BACKGROUND INFORMATION:
The Director of IT, Jeff Montgomery, is requesting approval for the procurement of the
Annual Renewal for three (3) contracts with Uniti Fiber for fiber connections.
The cost for the annual renewal for three (3) contracts with Uniti Fiber will include the
following:
Quail Creek Drive (100 Mbps Ethernet) $495/ month
Fairhope Police Department (100 Mbps Internet) $420.00/ month
Port addition at Fairhope Police Department $25.00/ month
Total Annual Cost is Eleven Thousand Two Hundred Eighty Dollars (($11,280.00).
This will be purchased through Alabama Statewide Contract (Contract
#MA250000005493) and therefore does not need to be let out to bid.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
001100
50380 Line
40
General Govt -
Communications
Golf Clubhouse -
$4,920.00
$6,120.00
Page 227 of 291
001500
50380 Line
10
001150
50380 Line
100
Communications
Police -
Communications
$6,000.00
$17,040.00
$11,280.00 $5,760.00
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 228 of 291
RESOLUTION NO. _____
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope approves the procurement of the Annual Renewal of
Uniti Fiber connections contracts that are on Statewide Contract (Contract
#MA250000005493) and therefore does not have to be let out for bid. The total
amount not-to-exceed $940.00 per month, or $11,280.00 per year.
ADOPTED ON THIS 23RD DAY OF JUNE, 2025
___________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 229 of 291
Page 1 of 3
Service Order
Offer Date: 06/09/2025
Description: 100 Mbps Ethernet Renewal Quail Creek Golf Club to City of Fairhope PD
Opp. Number: OPP-362389
Requested By: City of Fairhope AL
1570479
Jeff Montgomery
jeff.montgomery@cofairhope.com
(251) 928-8003
Offered By: Uniti Fiber
Scott McMahan
scott.mcmahan@uniti.com
(251)445-1807
Term (Months): 36
Opportunity
Type
Renewal Contract Term Type: Renewal
A Service Address A CPE Location
19841 Quail Creek Drive, Fairhope, AL 36532-4840 City of Fairhope Quail Creek Drive
Z Service Address Z CPE Location
107 North Section Street, Fairhope, AL 36532-2430 City of Fairhope-Police Department
Quantity Service CPE Location A CPE Location Z Unit Monthly
Charge
Unit One-Time
Charge
Extended
Monthly Charge
Extended One-
Time Charge
1
100 Mbps Ethernet
City of Fairhope Quail Creek
Drive
City of Fairhope-Police
Department
$495.00
$0.00
$495.00
$0.00
Service Order Total Monthly Charge Service Order Total Non-Recurring Charge
$495.00 $0.00
Page 230 of 291
Page 2 of 3
Remarks
1. Offer is to renew the existing service on a new 36-month term.
2. The Customer Premise equipment that is end of life will be replaced with a device capable of providing the Internet connectio n, this Point to Point, the Pt to PT
connection to the Annex and the Additional Port Activations required.
3. State Contract number MA250000005493-7 Private Line Band 1 Ethernet.
DocuSign will be utilized to route this Service Order form for electronic signature, name, title, date.
Please provide separate Implementation Form as soon as possible via email as electronic or scanned document
to orders@uniti.com, via fax to 251-445-0642, or via online form where provided.
Customer acknowledges that Customer is ordering the Services from Uniti Fiber LLC, and/or its affiliate or subsidiary compani es (collectively "Uniti Fiber"), and that local, state, and federal taxes and
surcharges may apply. By signing, Customer acknowledges full and complete authority to bind Customer. Additional charges for any requested demarcation extension will be passed on to Customer.
Access or other fees imposed by property owner shall be borne by Customer.
By signing this Service Order, Customer requests the Service ordered hereunder subject to the existing master services agreement or standard terms and conditions signed by the parties; or if none exists,
then such Service is subject to the applicable terms and conditions of Uniti Fiber's standard terms and conditions (which may be changed from time to time at Uniti Fiber’s discretion), a copy of which is
available upon request. Uniti Fiber’s master service agreement, any IP Transit service ordered hereunder shall be subject to the terms of Uniti Fiber’s IP Transit Addendum which may be provided to
Customer upon request and at Uniti Fiber’s discretion may be changed or updated from time to time.
This Service Order becomes binding on Uniti Fiber upon Order Acceptance.
This Service Order fully incorporates the agreement titled Standard Terms & Conditions signed by Customer on the date 6/28/2023.
Uniti Fiber City of Fairhope AL
Signature: \s2\ _____________________ Signature: \s1\ ____________________
Name (printed): \n2\_____________________ Name (printed): \n1\____________________
Title: \t2\ _____________________ Title: \t1\ ____________________
Date: \d2\ ______________________ Date: \d1\ _____________________
Page 231 of 291
Page 3 of 3
Note: Make one selection below for USF Option value (either USF Option - Traffic Not More than 10% Interstate OR USF Option - Traffic More than 10% Interstate)
Quantity Service CPE Location A CPE Location Z USF Option - Traffic Not More
than 10% Interstate
USF Option - Traffic More than
10% Interstate
1 100 Mbps Ethernet City of Fairhope Quail Creek
Drive
City of Fairhope-Police
Department
X
City of Fairhope AL
Signature: \s1\ __________________________
Name (printed): \n1\__________________________
Title: \t1\ __________________________
Date: \d1\ __________________________
Universal Service Fund (USF)
Customer acknowledges that Uniti Fiber's determination of jurisdiction of the Services will be based upon the information provided by Customer in this Service Order. Depending on the election, Uniti Fiber may bill
Customer, and Customer will pay, for any applicable taxes, fees, and surcharges (to the extent Customer is not otherwise exempt from such taxes, fees, and surcharges based on its annual certification provided to
Uniti Fiber to that effect). Customer agrees to indemnify and hold harmless Uniti Fiber from any and all claims arising from any breaches of the certifications made hereunder.
Customer acknowledges and certifies that the total interstate traffic (including Internet and international traffic) on the Service(s) designated in this Service Order constitutes: (Select applicable choice)\se11
Page 232 of 291
Page 1 of 2
Service Order
Offer Date: 06/09/2025
Description: 100 Mbps Internet Renewal City of Fairhope PD June 2025
Opp. Number: OPP-362450
Requested By: City of Fairhope AL
1570479
Jeff Montgomery
jeff.montgomery@cofairhope.com
(251) 928-8003
Offered By: Uniti Fiber
Scott McMahan
scott.mcmahan@uniti.com
(251)445-1807
Term (Months): 36
Opportunity
Type
Renewal Contract Term Type: Renewal
A Service Address A CPE Location
107 North Section Street, Fairhope, AL 36532-2430 City of Fairhope-Police Department
Z Service Address Z CPE Location
201 Saint Joseph Street, Mobile, AL 36602 -3931 Uniti Fiber Internet
Quantity Service CPE Location A CPE Location Z Unit Monthly
Charge
Unit One-Time
Charge
Extended
Monthly Charge
Extended One-Time
Charge
1
100 Mbps Internet
City of Fairhope-Police
Department
Uniti Fiber Internet
$420.00
$0.00
$420.00
$0.00
Service Order Total Monthly Charge Service Order Total Non-Recurring Charge
$420.00 $0.00
Page 233 of 291
Page 2 of 2
Remarks
1. Offer is to renew the existing internet connection at the Fairhope PD on a new 36-month term.
2. Uniti Fiber will replace EOL CPE Equipment at the Fairhope PD.
3. State Contract MA250000005493-1 Enterprise Internet Services.
DocuSign will be utilized to route this Service Order form for electronic signature, name, title, date.
Please provide separate Implementation Form as soon as possible via email as electronic or scanned document
to orders@uniti.com, via fax to 251-445-0642, or via online form where provided.
Customer acknowledges that Customer is ordering the Services from Uniti Fiber LLC, and/or its affiliate or subsidiary companies (collectively "Uniti Fiber"), and that local, state, and federal taxes and
surcharges may apply. By signing, Customer acknowledges full and complete authority to bind Customer. Additional charges for any requested demarcation extension will be passed on to Customer.
Access or other fees imposed by property owner shall be borne by Customer.
By signing this Service Order, Customer requests the Service ordered hereunder subject to the existing master services agreement or standard terms and conditions signed by the parties; or if none exists,
then such Service is subject to the applicable terms and conditions of Uniti Fiber's standard terms and conditions (which may be changed from time to time at Uniti Fiber’s discretion), a copy of which is
available upon request. Uniti Fiber’s master service agreement, any IP Transit service ordered hereunder shall be subject to the terms of Uniti Fiber’s IP Transit Addendum which may be provided to
Customer upon request and at Uniti Fiber’s discretion may be changed or updated from time to time.
This Service Order becomes binding on Uniti Fiber upon Order Acceptance.
This Service Order fully incorporates the agreement titled Standard Terms & Conditions signed by Customer on the date 6/28/2023.
Uniti Fiber City of Fairhope AL
Signature: \s2\_________________________ Signature: \s1\_________________________
Name (printed): \n2\____________________ Name (printed): \n1\____________________
Title: \t2\_____________________________ Title: \t1\_____________________________
Date: \d2\____________________________ Date: \d1\_____________________________
Page 234 of 291
Page 1 of 2
Service Order
Offer Date: 06/09/2025
Description: Additional Port Activation City of Fairhope 2025
Opp. Number: OPP-362380
Requested By: City of Fairhope AL
1570479
Jeff Montgomery
jeff.montgomery@cofairhope.com
(251) 928-8003
Offered By: Uniti Fiber
Scott McMahan
scott.mcmahan@uniti.com
(251)445-1807
Term (Months): 36
Opportunity
Type
New Contract Term Type: New
A Service Address A CPE Location
107 North Section Street, Fairhope, AL 36532-2430 City of Fairhope-Police Department
Z Service Address Z CPE Location
201 Saint Joseph Street, Mobile, AL 36602 -3931 Uniti Fiber Internet
Quantity Service CPE Location A CPE Location Z Unit Monthly
Charge
Unit One-Time
Charge
Extended
Monthly Charge
Extended One-Time
Charge
1
Port Charge
City of Fairhope-Police
Department
Uniti Fiber Internet
$25.00
$0.00
$25.00
$0.00
Service Order Total Monthly Charge Service Order Total Non-Recurring Charge
$25.00 $0.00
Page 235 of 291
Page 2 of 2
Remarks
1. Offer is to provide an additional Port Activation on the CPE we are soon to install at the Fairhope PD.
DocuSign will be utilized to route this Service Order form for electronic signature, name, title, date.
Please provide separate Implementation Form as soon as possible via email as electronic or scanned document
to orders@uniti.com, via fax to 251-445-0642, or via online form where provided.
Customer acknowledges that Customer is ordering the Services from Uniti Fiber LLC, and/or its affiliate or subsidiary companies (collectively "Uniti Fiber"), and that local, state, and federal taxes and
surcharges may apply. By signing, Customer acknowledges full and complete authority to bind Customer. Additional charges for any requested demarcation extension will be passed on to Customer.
Access or other fees imposed by property owner shall be borne by Customer.
By signing this Service Order, Customer requests the Service ordered hereunder subject to the existing master services agreement or standard terms and conditions signed by the parties; or if none exists,
then such Service is subject to the applicable terms and conditions of Uniti Fiber's standard terms and conditions (which may be changed from time to time at Uniti Fiber’s discretion), a copy of which is
available upon request. Uniti Fiber’s master service agreement, any IP Transit service ordered hereunder shall be subject to the terms of Uniti Fiber’s IP Transit Addendum which may be provided to
Customer upon request and at Uniti Fiber’s discretion may be changed or updated from time to time.
This Service Order becomes binding on Uniti Fiber upon Order Acceptance.
This Service Order fully incorporates the agreement titled Standard Terms & Conditions signed by Customer on the date 6/28/20 23.
Uniti Fiber City of Fairhope AL
Signature: \s2\_________________________ Signature: \s1\_________________________
Name (printed): \n2\____________________ Name (printed): \n1\____________________
Title: \t2\_____________________________ Title: \t1\_____________________________
Date: \d2\____________________________ Date: \d1\_____________________________
Page 236 of 291
PUR-004 - 082522
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PURCHASING REQUEST FORM
Name: Jeff Montgomery Date: 06/10/2025
Department:
Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution
Under $5,000 No restrictions Not Required N/A N/A N/A
Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A
Greater than:
Gen Govt - $5,001
Utilities - $10,001
Operational NON-Budgeted Three Council Required Required
Gen Govt - $5,001-$30,000
Utilities - $10,001 - $30,000
Operational Budgeted Three Treasurer N/A N/A
Over $30,000 Operational Budget* State Bid List or
Buying Group
Treasurer/Mayor N/A N/A
Over $30,000/$100,000 Operational Budgeted Bids Council Required Required
Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required
*Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an
approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution.
**Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of
the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases.
QUOTES
Vendor Name Vendor Quote
1. UNITI Fiber PD/Quail Creek/Port Addition $ $420/$495/$25 = $940
2. **NOTE PD is the termination point. This provides internet for $
3. Everyone $
Check any applicable boxes: ☒ State Contract ☐ ALDOT ☐ Purchasing Group
☐ Sole Source (Attach Sole Source Justification)
ITEM OR SERVICE INFORMATION
1. What item or service do you need to purchase? Renewal for UNITI Fiber Connections for PD/Quail Creek
2. What is the total cost of the item or service? 940 / mo
3. How many do you need? 36 mo renewal
4. Item or Service Is: ☐ New ☐ Used ☐ Replacement ☒ Annual Request
5. Vendor Name (Lowest Quote): UNITI
6. Vendor Number: 9463
If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments,
Purchasing, Vendor Registration, and complete the required information.
BUDGET INFORMATION
1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request
2. If budgeted, what is the budgeted amount? 17040
3. Budget code: see attachment
Email completed form with quotes and other supporting documentation to
Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov.
Page 237 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1575
FROM: Pat White, PARKS & RECREATION DIRECTOR
SUBJECT: Pat White, Director of Parks and Recreation, is requesting approval
for the procurement of a Toro NSN Irrigation Subscription Renewal
for the Quail Creek Golf Course.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
To approve the procurement of a Toro NSN Irrigation Subscription Renewal for the
Quail Creek Golf Course for a not-to-exceed cost of $10,392.00.
BACKGROUND INFORMATION:
The Director of Parks and Recreation is requesting approval for the procurement of a
Toro NSN Irrigation Subscription Renewal for the Quail Creek Golf Course. This
procurement is to ensure the current support agreement continues for hardware
warranty, technical service and support from NSN.
The not-to-exceed cost is Ten Thousand Three Hundred Ninety-Two Dollars and Zero
Cents ($10,392.00).
This will be purchased through the purchasing cooperative Omnia Partners contract
(Contract #2023261) with Jerry Pate Turf & Irrigation and therefore does not have to be
let out for bid.
This is a budgeted purchase.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
001550-
50360
Golf - General
Maintenance
$10,392.00 $10,392.00 $0.00
GRANT:
N/A
Page 238 of 291
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 239 of 291
RESOLUTION NO. _____
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope approves the procurement of a Toro NSN Irrigation
Subscription Renewal for the Quail Creek Golf Course that is on Omnia Partners
(Contract #2023261) with Jerry Pate Turf & Irrigation; and therefore, does not have
to be let out for bid. The total mount not-to-exceed $10,392.00.
ADOPTED ON THIS 23RD DAY OF JUNE, 2025
___________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 240 of 291
Quote #
Location #
Date
Page
01
06/02/25
Page 1 of 1
81206
SALES QUOTE
209250
CITY OF FAIRHOPE
PO BOX 429
FAIRHOPE AL 36533-0429
Ship To :
QUAIL CREEK GOLF COURSE
Attn Tomm Johnson
19841 QUAIL CREEK DR
FAIRHOPE AL 36532-4840
Expiration Date :07/02/25 Terms :NET 60 DAYS
Reps :074 / 075
Ship Via :FedEx 15 - Ground
Product / Description Quantity ExtensionPriceUoM
1 10,392.0010,392.00NSN-LXSMARTOW-L EA
NSN-RENEW: LYNX SMARTOW UPGRADE, LUMP
OMNIA Partners,
Contract Number: 2023261
Accepted By Date
Return Guidelines
We stand behind what we sell. If for some reason you are not satisfied with your purchase, we will gladly accept your timely return of eligible items. To view our return policy, please visit
https://jerrypate.com/parts-service/. All errors in shipment must be claimed within 10 days of receipt of shipment. All returns must have a Return Merchandise Authorization (RMA), and may be
subject to a 15% restocking fee. To make a return or inquire about eligible returns, please contact one of our Customer Care Team Members .
1800-700-7004 customercare@jerrypate.com
A Message from Jerry Pate
Dear Valued Customer:
As Chairman and Founder of Jerry Pate Company, I pledge to provide you with the best quality products and parts, and
exceptional customer service. We are committed to building valued relationships through integrity and professionalism,
while enhancing the quality of life and well-being of people and communities. Our Core Values are Faith, Family, and
Career Opportunities. We value your loyalty and continued business, and thank you for trusting us as your provider of
the finest products and services in the industry.
Subtotal : 10,392.00
Tax : 0.00
Total : 10,392.00
Printed Name
Page 241 of 291
PUR-004 - 082522
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PURCHASING REQUEST FORM
Name: Tomm Johnson Date: June 3, 2025
Department: Parks & Recreation (Golf Grounds)
Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution
Under $5,000 No restrictions Not Required N/A N/A N/A
Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A
Greater than:
Gen Govt - $5,001
Utilities - $10,001
Operational NON-Budgeted Three Council Required Required
Gen Govt - $5,001-$30,000
Utilities - $10,001 - $30,000
Operational Budgeted Three Treasurer N/A N/A
Over $30,000 Operational Budget* State Bid List or
Buying Group
Treasurer/Mayor N/A N/A
Over $30,000/$100,000 Operational Budgeted Bids Council Required Required
Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required
*Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an
approved buying group. Items that are over budget must go to Council for approval and will require a gree n sheet and resolution.
**Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total am ount is within $10,000 of
the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost incre ases.
QUOTES
Vendor Name Vendor Quote
1. Jerry Pate Turf & Irrigation $ 10,392
2. Click or tap here to enter text. $
3. Click or tap here to enter text. $
Check any applicable boxes: ☐ State Contract ☐ ALDOT ☒ Purchasing Group
☐ Sole Source (Attach Sole Source Justification)
ITEM OR SERVICE INFORMATION
1. What item or service do you need to purchase? Toro NSN Irrigation Subscription
2. What is the total cost of the item or service? $10,392
3. How many do you need? One
4. Item or Service Is: ☐ New ☐ Used ☐ Replacement ☒ Annual Request (3-year subscription)
5. Vendor Name (Lowest Quote): Jerry Pate Turf & Irrigation
6. Vendor Number: 2411
If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments,
Purchasing, Vendor Registration, and complete the required information.
BUDGET INFORMATION
1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request
2. If budgeted, what is the budgeted amount? $12,000
3. Budget code: 001550 50360
Email completed form with quotes and other supporting documentation to
Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov.
Page 242 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1582
FROM: Pat White, PARKS & RECREATION DIRECTOR
SUBJECT: The Director of Parks and Recreation, Pat White, has requested to
procure a qualified contractor to provide and install 16 T-Hip Canti
Shade Structures at Volanta Sports Park. He is requesting to rescind
the original award and approve award to the second lowest bidder.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
To approve to rescind the award of Bid No. 25-030 Provide and Install 16 T-Hip Canti
Shade Structures at Volanta Sports Park to Shade America, Inc., and to approve the
award to the second lowest bidder, Great Southern Recreation for the not to exceed
project cost of $187,298.00. City-provided materials necessary to complete project
estimated $10,000.00.
BACKGROUND INFORMATION:
A service bid was issued on April 4, 2025, posted to the City of Fairhope's website, and
published in Gulf Coast Media. Seven (7) responsive bids were received at the bid
opening on April 24, 2025, at 10:00 a.m.
A Notice of Award was presented to the lowest bidder Shade America Inc.; and the
vendor has not submitted all required documentation.
The Director of Parks and Recreation recommends to rescind the original award and
award tot he second lowest responsive and responsible bidder. Their bid response price
for the Lump Sum Bid was One Hundred Eighty-Seven Thousand Two Hundred Ninety-
Eight Dollars ($187,298.00).
City-provided materials necessary to complete project estimated $10,000.00.
Previous Actions:
Resolution No. 5444-25 Adopted by City Council on May 12, 2025 to approve award to
Shade America, Inc for a not-to-exceed cost of $137,600.00.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Page 243 of 291
Budget
001250-
50475
Recreation -
Capital
Improvements
$250,000.00 $187,298.00 $62,702.00
001250-
50475
City Provided
Materials
Estimate $10,000.00 $52,702.00
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 244 of 291
RESOLUTION NO. ________
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That on May 12, 2025 the City of Fairhope did award Shade America, Inc., (Bid
No. 25-030), with the total bid proposal of $137,600.00, to provide and install 16 T-
Hip Canti Shade Structure at Volanta Sports Park (Resolution No. 5444-25); and
[2] A Notice of Award was presented to Shade America, Inc. and the vendor has not
submitted all required documentation; and
[3] After evaluating the bid proposals with the required bid specifications, the City of
Fairhope now rescinds (Bid No. 25-030) from Shade America, Inc., and awards the
bid to the second lowest responsive and responsible bidder, Great Southern
Recreation for a not to exceed project amount of $187,298.00.
ADOPTED ON THIS 23RD DAY OF JUNE, 2025
_______________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 245 of 291
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Page 266 of 291
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Page 269 of 291
RESOLUTION NO. 5444-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows :
[1] That the City of Fairhope did request, receive , and open bids on (Bid Number 25-
030) to provide and install 16 T-Hip Canti Shade Structures at Volanta Sports Park
for the Parks and Recreation Department.
[2] At the appointed time and place , the following bids were opened and tabulated as
follows :
viiiiilar
S111111 M1811C1, Inc .. : Y/Y :t137.ICID.DO :
:,
G.at Sout4111 R«tlllion : Y/Y l : 1117,211.DO : ..................................... :
j
unler.Plllns, .nc. a Kcr. KIi . NIY j : S,N.112.00 :
Bi111s Constnaion CIIIJ)IIIJ,_ 1nc. .: Y/Y I l :1-,m.oo :
Hm Connding. Sera · YIY I ;$112.417.00 :
s.c .. stagner Colllrlc:q ~: Y/Y (Y.: :Sll4.51l .llD :
: ......... NIY .......... ['(:
[3] After ev aluating the bid proposals with the required bid specifications , Shade
America, Inc . is awarded (Bid Number 25-030) as low bidder to provide and install
16 T-Hip Canti Shade Structures at Volanta Sports Park for a total not-to-exceed cost
of $137 ,600.00 .
[ 4] City provided materials necessary to complete project estimated under
$10 ,000.00.
Adopted on this 12th day of May, 2025
Attest:
City Clerk
Page 270 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1612
FROM: Sherry Sullivan, Mayor
Marcus McDowell, City Attorney
SUBJECT: Temporarily suspend lease payment terms during July and August
2025 due to the impact of the ongoing waterfront revitalization
program. The amended terms shall commence July 1, 2025 and
terminate August 31, 2025. All terms not specifically amended herein
shall remain in full force and effect. The original lease payment terms
shall return to the agreed upon amounts starting September 1, 2025.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
That the City Council hereby authorizes Mayor Sherry Sullivan to temporarily suspend
lease payment terms during July and August 2025 due to the impact of the ongoing
waterfront revitalization program. The amended terms shall commence July 1, 2025 and
terminate August 31, 2025. All terms not specifically amended herein shall remain in full
force and effect. The original lease payment terms shall return to the agreed upon
amounts starting September 1, 2025.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
Page 271 of 291
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 272 of 291
RESOLUTION NO. _____
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry
Sullivan to temporarily suspend lease payment terms during July and August 2025 due to
the impact of the ongoing waterfront revitalization program. The amended terms shall
commence July 1, 2025 and terminate August 31, 2025. All terms not specifically
amended herein shall remain in full force and effect. The original lease payment terms
shall return to the agreed upon amounts starting September 1, 2025.
DULY ADOPTED THIS 23RD DAY OF JUNE, 2025
__________________________________
Jack Burrell, Council President
Attest
_________________________________
Lisa A. Hanks, MMC
City Clerk
Page 273 of 291
RESOLUTION NO. 5479-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the Governing Body of the City of Fairhope hereby
authorizes the Mayor to negotiate a resolution related to the temporary inconvenience of
parking lot construction near or adjacent to the Blind Tiger. Said proposal shall be
brought back to the City Council for ratification.
DULY ADOPTED THIS 9TH DAY OF JUNE , 2025
Attest
Page 274 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1610
FROM: Pat White, PARKS & RECREATION DIRECTOR
SUBJECT: That the City Council approve the Recreation Board's
recommendation to accept the Fairhope HEAT Swim Team's
proposal and use the fees that the City has in place, subject to
review and approval from the City Staff.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
City Council Approval
BACKGROUND INFORMATION:
Fairhope HEAT Swim Team Proposed Lane Rental Space Recommendation, June 16,
2025.
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 275 of 291
Jenny Opal Wilson
From:
Sent:
To:
Cc:
Subject:
Attachments:
Lisa,
Becky Barnard
Tuesday, June 17, 2025 10:16 AM
Lisa A. Hanks, MMC
Jenny Opal Wilson; Pat White
New Resolution to add to Council Agenda
HEAT Swim Team Proposal.pdf
At last night's Special Meeting with Rec Board and City Council the below motion was made, and we respectfully
request this to be added to the next council agenda.
Cathy Hudson made a motion to recommend to Council to accept HEAT Swim Team's proposal {see attached)
and use the fees that the City has in place, subject to review and approval from City Staff, and 2nd by Mike Baugh,
with Charlie Langham opposing.
Becky Barnard
Parks & Recreation Administrative Assistant
803 North Greeno Road
Fairhope, Alabama 36532
(251) 928-7270 ext. 319
rebecca.barnard@fairhopeal.gov
www.fairhopeal.gov
1
Page 276 of 291
Fai~hope HEAT
Swim Team
Proposed Lane
Rental Space
Recommendation
June 16, 2025
-,.--_., ___ \
•-c __ ::::: ~ • _ -:.'f;~libit; ;:;~:'fJFff'i::i ,_
Page 277 of 291
4:30
4 :45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
Original Proposed Lane Rental Schedule
-Duri1Jg-H1gh Schooi Season
Sept-Nov
7
HEAT Older Kids
overtap (~ and Older)
HEATLevel1 HEAT~evel2
8 9
Swim lessons
After High School Season
Sept -Nov
-______________ _:;;c;c._c;c.cc= ____ _
Afte r High School Season
1 2 3 4 5 6 7 8 9
3:30
3:45
4:00
4:15
4:30 HEAT Older Kids
4:45
5:00
5:15 Swi m lesso ns
5:30 Overlap (2s and Older)
5:45
6:00
6:15 H~TLevel1 HEATLevel2
6:30
6:45 -"'===.......,,~""'"""-~--='""'=-="""=-""""""'=~~-=--=,§,If
No Public Lanes Available "During High School Season" With This Proposal
Page 278 of 291
New Proposed Lane Rental Schedule
During High School Season
Sept-Nov
4:15
4:30
4:45
5:00
5:15
5:30 HEAT Level 1
5:45
6:00
6:15
HEATLevel2
.-------L-------l
6:30 1--___ ov_e_rtap~.:...(2s_an_d_~__,)'---~
6:45
7:00
Cl.) Cl.)
Cl) "' ::, ::,
-~ g
?:i .c,
:, ::,
Q. Q. ... ... .e .e
Cl) Cl.)
?:i :i5
Ill Ill ::::: ::::: ~ ~
'<( '<(
9
Cl.)
"' ::, g
.c, ::,
Q. ...
.E? SWim lessons
Cl.)
:i5 Ill ::::: ~
'<(
7:15
7:30
7:45
Heat Level~ Pool aosed / Private School Rentals
~-------------'--------------~ 8:00
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
1 I 2
I
HEAT Older Kids
After High School Season
Sept-Nov
After High Schoo l Season
3 I 4 5 6
I
Cl.) Cl.)
Cl) Cl) ::, ::,
~ -~
.Q :a ::, :,
Q. Q. ... ...
.E? .e
Overlap (2s and Older) Cl.) Cl.)
?:i :a
HEATLevel 1 HEATLevel2 Ill Ill ::::: :::::
~ ~
'<( '<(
I I
7 8 I 9
Cl.)
Cl) ::,
~
.Q :, Swim les son s Q. ... .e
Cl.)
:i5
Ill :::::
~
'<(
• HEAT would stay until 8 p.m . Monday through Thursday, unless
there was a high school meet. No HEAT practice those days .
• On Fridays, HEAT would leave the pool at 7 p.m.
Will Work With Rec Center For Details on 7 -8 p.m. Hour Mondays -Thursdays
Page 279 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1608
FROM: Lisa Hanks, CITY CLERK
SUBJECT: Application for Restaurant Liquor License by Scott Hudson, LIS 123
LLC, d/b/a The Bone and Barrel, 311 Fairhope Avenue, Fairhope, AL
36532.
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
City Council Approval
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 280 of 291
,I
\.
CITY OF FAIRHOPE
P.O. DRAWER 429
FAIRHOPE, AL 36533
251/928-2136
Revised 09/2013
ALCOHOLIC BEVERAGE LICENSE APPPLICATION
PLEASE PRINT
We hereby apply for a license to sell Alcoholic Beverages in the City of Fairhope or its Police Jurisdiction .
We agree to abide by all applicable Ordinances of the City, or any amendments to same, and to promptly
furnish all reports required by the City. / $ co+f
APPLICANT'SNAME t.-/S /:l.3 Lk C _HI,,~~ SSN#_-__ -----
AGE_. _DATE OF BIRTH_ , _ ___ ~LACE OF BIRTH {!)i 1 (., ~ 1 ;n.,i •
MAILING ADDREss lt? i 5Q..., Cv(411J)lf .f2@W1.,P 1 {)6f Ja , At. Slz2i9/1
HOME# __________ WORK# ___________ _
CELL#___ FAX# ____________ _
RESIDENCE ADDRESS l,f21:6'P--f2v_n,11P'lf OJ'U,U 1 12:f k ~ ,.,A L ,qJJ:'7'~
NO.YEARS AT PRESENT ADDREss -1-NO.YEARS AT PREVIOUS ADDRESS ---
PREVIOUS ADDRESS ___________________ _
NAME AND ADDRESS OF BUSINESS ·:11:)e ~ (rQ £:ocr:s:~
::3\ \ fu\r\,({te .~reo,1:e , \n~v\Y:p:e, Ai ✓ 2kbsZ
NAME OF CORPORATION_U_S;__....o....J ,¥,.b _.....,"--_t-U;..:;.., -=-------------
BUSINESS LOCATION '3 1( ~~rLt<., AL-3 6 5":i__(?
HAS APPLICANT EVER HAD AN ALCOHOLIC BEVERAGE LICENSE BEFORE.~Yt.l...r ..... r __ _
1F so. wHERE -rvf (' ~.,.l crett,1AL UNDER WHAT NAM( $c~\-\ua5(:n ..
. L ~R V C--r,; ~
HAS APPLICANT EVER BEEN ARRESTED 1v'lJI • IF SO, WHERE. _______ _
WHEN. _____ WHATWAS CHARGE. _____________ _
DISPOSITION
LIST THREE REFERENCES:
NAME ADDRESS PHONE NUMBER
----Ai I;
r, {';;t~;fl l N h :::,//1V\--
k.i '11\ __,
L-J WJMII" Intl J/! I ~L-
Page 281 of 291
City of Fairhope
Alcoholic Beverage
License Application
Page-2-
PLEASE SELECT TYPE OF LICENSE APPL YING FOR:
Revised 09/2013
__ 011 -PACKAGE STORE LICENSE -Allows sale of liquor, wine, or beer at Retail, TO GO
only. No one under age 21 allowed on premises. A liquor tax of 10% City Limits or 5% Police Jurisdiction is
due the 10th of each month on the purchase price paid for all liquor for use or resale by the licensee.
__ 010-LOUNGE LIQUOR LICENSE -Allows sale of liquor, wine, or beer for on and off
consumption. No one under age 21 allowed on the premises. A liquor tax of 10% City Limits or 5% Police
Jurisdiction is due the 10th of each month on the purchase price paid for all liquor for use or resale by the
licensee.
__ 031-CLUB LIQUOR LICENSE -Allows sale of liquor, wine, or beer but must meet ABC _L Board's "club" regulations. A liquor tax of 10% City Limits or 5% Police Jurisdldion Is due the 10th of each
month on the purchase price paid for all liquor for use or resale by the licensee.
020 -RESTAURANT LIQUOR LICENSE -Allows sale of liquor, wine, or beer for on-premises
consumption only and 51 % of gross receipts must come from the sale of food. A liquor tax of 10% City
Limits or 5% Police Jurisdiction is due the 1 olh of each month on the purchase price paid for all liquor for use
or resale by the licensee.
140 • SPECIAL EVENTS LICENSE
__ 160 -SPECIAL RETAIL LICENSE-More than 30 days
__ 040 -BEER ON/OFF PREMISES LICENSE -Allows sale of Beer Only, on and off consumption.
__ 050 • BEER OFF-PREMISES LICENSE -Allows sale of Beer Only, TO GO only.
__ 060 -WINE ON/OFF PREMISES LICENSE -Allows sale of Wine Only, on and off consumption.
__ 070 -WINE OFF-PREMISES LICENSE -Allows sale of Wine Only, TO GO, only.
100 -WINE WHOLESALER LICENSE
210. WINE IMPORTER LICENSE
200 -WINE MANUFACTURER LICENSE
240 -NON-PROFIT TAX EXEMPT LICENSE
0 BE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE.
DATE '
~OTAPPROV
NOT APPROVED
By COUNCIL _C"""i-ty"""C.,..le_,.rk-DATE ---
APPROVED
BY COUNCIL_-,-___ DATE
City Clerk ---
•• The Chief of Police is only acquiring a background check on the owners, partners, or corporate officers of the
business for the City of Fairhope. The Alabama Alcoholic Beverage Control Board does a thorough Federal and
State background check before Issuing the License.
Page 282 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1605
FROM: Sherry Sullivan, Mayor
SUBJECT: Appointment - Fairhope Airport Authority
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
To appoint Ronald Holyfield to fill the unexpired term of Mitch Skrmetta. The term shall
end March 31, 2021.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 283 of 291
AIRPORT AUTHORITY
NOMINEE (S)
6-Year Term
APPOINTMENTS .
Ronald Holyfield to fill the unexpired term of Mitch Skrmetta
The term shall end March 31, 2031
REAPPOINTMENTS .
Page 284 of 291
APPLICATION FOR APPOINTMENT TO A CITY BOARD OR COMMITTEE
City Council seeks to have diversity in making appointment to boards and committees. It is the policy of the City Council to make appointments
based on the needs of the City as well as the interests and qualifications of each applicant. In accordance with the Code of Alabama, all applicants
must be qualified electors and taxpayers in the City, excluding the Planning Commission. All applications filed with the City Clerk will be public
record.
First Name:
Ronald
Last Name:
Holyfield
Mobile Phone Number
2515542668
Phone Number:
E-mail:*
rholyfield@holyfieldcompany.com
Home Address *
Street Address
55 N Church St
Address Line 2
City
Fairhope, AL 36532
State/Province/Region
AL
Postal/Zip Code
36532
Country
United States
Business Address
Street Address
2108 Airport Blvd
Address Line 2
City
Mobile
State/Province/Region
AL
Postal/Zip Code
36606
Country
United States
Name of Board or Committee:*
Airport Authority
Education Background *
University of South Alabama - Finance
Professional Licenses and/or Associations *
State certified real estate appraiser for Alabama R00634, Florida RD6168 and Mississippi RA-638
Alabama Home Builder License #28169
Page 285 of 291
Professional Experience *
Real estate appraiser in Florida, Alabama and Mississippi for 30+ years. Work experience in land use management, project management and
financial modeling with various real estate projects/developments.
Civic Interests and/or Service Memberships *
Eastern Shore Chamber of Commerce
How do your qualifications best serve the needs of the community?*
I have encountered a wide range of challenges and opportunities in the real estate industry over the past 30+ years. With my extensive
background in real estate appraisal across Florida, Alabama, and Mississippi, plus expertise in land use management, project management, and
construction management, my talents would be well suited for the future growth of the airport.
Resume
You may attach a resume with this application. [PDF Only}
RH Resume.pdf 43.87KB
Signature
Page 286 of 291
Page 287 of 291
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1606
FROM: Sherry Sullivan, Mayor
SUBJECT: Appointment - Personnel Board
AGENDA
DATE:
June 23, 2025
RECOMMENDED ACTION:
City Council to appoint Stephanie Sandefur to the Personnel Board for a 5-Year Term.
The term shall end December 2030.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 288 of 291
PERSONNEL BOARD
NOMINEE
5-Year Term
APPOINTMENTS
Stephanie Sandefur
REAPPOINTMENTS
The term shall end December 2030
Page 289 of 291
City Council seeks to have diversity in making appointment to boards and committees. It is the policy of the City Council to make appointments
based on the needs of the City as well as the interests and qualifications of each applicant. In accordance with the Code of Alabama, all applicants
must be qualified electors and taxpayers in the City, excluding the Planning Commission. All applications filed with the City Clerk will be public
record .
First Name:
Stephanie
Last Name:
Sandefur
Mobile Phone Number
2S12591653
E-mail:*
stephsandefur@gmail.com
Home Address •
Street Address
8569 Gale Rowe Lane
Address Line 2
Fairhope, AL 36532
City
Fairhope
Postal/Zip Code
36532
Business Address
Street Address
11 N Section Street
Address Line 2
Fairhope, AL 36532
City
Fairhope
Postal/Zip Code
36532
Name of Board or Committee :•
Personnel Board
Education Background •
Bachelors of Science in Art Education from University of GA 1999
Professional Licenses and/or Associations •
Phone Number:
State/Province/Region
AL
Country
United States
State/Province/Region
AL
Country
United States
Page 290 of 291
Alabama Real Estate License Since 2014
Member ofThe Alabama Real Estate Association, Baldwin Realtor and National Association of Realtors
Member of the Attainable Housing Commitee with Baldwin Realtor Association
Professional Designations: BCCS( Baldwin Counter Certified Specialist, AHWD( At Home With Diversity
Professional Experience *
My college degree is in Education and taught Art at Miller Magnet School (GA), The Georgia Childrens Museum ( GA), Mt Pisgah
( GA) and Spanish Fort Elementary School ( AL)
Since 2014, I have been a Licensed Real Estate Professional with Fairhope Realty Group ( FRG) which is now Bellator Real Estate in Downtown
Fairhope. In addtion to selling Real Estate full time, I also create commission based paintings as well as donate art to local charities.
Civic Interests and/or Service Memberships *
Volunteer Tutor with South Baldwin Literacy Council-Ruff Wilson Center and Rotary Club-Present
Community Outreach Commitee through Baldwin Realtor Association-2022-2024
Attainable Housing Commitee through Baldwin Realtor Association-Present
Bellator AAC Community Service chair, VP, Secretary 2021-2024
How do your qualifications best serve the needs of the community?*
With a professional background in both art education and real estate, I bring a unique blend of creativity, communication, and practical problem-
solving to the Personnel Board . My active involvement in community outreach and local committees -particularly those focused on housing
equity-reflects my deep commitment to fairness, transparency, and serving all residents of Fairhope as well as Baldwin County. I understand
how vital it is for a city to have not only qualified public employees but also a workplace culture grounded in equity, representation , and
opportunity. My experience navigating both educational systems and housing markets equips me to thoughtfully assess policy, advocate for
ethical practices, and ensure that personnel decisions support a thriving, inclusive community.
Resume
You may attach a resume with this application . [PDF Only}
Signature
Page 291 of 291