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Home My WebLink About06-23-2025 City Council AgendaCITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, June 23, 2025 - 6:00 PM City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1.Approve minutes of June 9, 2025 Regular City Council Meeting, minutes of June 9, 2025 Work Session, and minutes of June 17, 2025 Special-Called City Council Meeting. 2.Resolution – Appointment of Municipal Judge – Haymes Snedeker Oath of Office - The Honorable Michael Hoyt, Municipal Judge 3.Report of the Mayor 4.Public Participation – Agenda Items – (3 minutes maximum) 5.Council Comments 6.Resolution - To award (Bid No. 25-036-2022-PWI-010) to Chris Brewer Contracting, Inc. for New Sidewalks on Blue Island Avenue and Fairwood Boulevard (Between Fairhope and Gayfer Avenues) with a bid proposal not -to- exceed $695,800.00. This is a Federal Aid Project No. TAPAA-TA23(929). 7.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Neel-Schaffer, Inc. for Professional Engineering Services for Construction Engineering and Inspection for the FY2023 TAP Project - Sidewalks on Blue Island Avenue and Fairwood Boulevard (RFQ PS25 -030) with a not-to-exceed contract amount of $119,276.53. This is a Federal Aid Project No. TAPAA-TA23(929). 8.Resolution - That the City Council declares the Marathon Gemini Xtreme Full Eject with Rear Feed Bailer surplus; and the Public Works Director is hereby authorized and directed to dispose of the personal property by donating such property to the Solid Waste Disposal Authority of Baldwin County. This donation will help the City continue its support of the new Material Recovery Facility (“MRF”). 9.Resolution - That the City of Fairhope approves the procurement of boring machine replacement rods from Vermeer Southeast Sales & Service, Inc. as sole source distributor; and authorizes procurement based on the option allowed by the Code of Alabama 1975, Section 41-16-51(13) and therefore is not required to secure three quotes. The total amount not-to-exceed $24,836.55. Authorize the Treasurer to transfer from the Gas Department $6,209.00 and Electric Department $6,209.00. City Council Regular Meeting June 23, 2025 Page - 2 - 10.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 25-032) Materials for the 46KV Transmission Line Project Base Bid and Alternate 2 for the Electric Department; and to award Change Order No. 1 to Gresco Utility Supply with a cost change of -$35,104.30 and Tri-State Utility Products with a cost change of -$20,338.40. Change Order is for requested price or quantity changes. Requested line item changes of greater than 10% is cause to rescind award for that line item. The new contract total for Gresco Utility Supply is $590,736.05 and the new contract total for Tri -State Utility Products, Inc. is $8,538.70. Total Award to three vendors with contingency will be changed to $746,902.70. Rescinded items will be bid out as Request for Quotes. 11.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 25-033) Materials for the 46KV Transmission Line Project Alternate 1 for the Electric Department; and to award Change Order No. 1 to Gresco Utility Supply with a cost change of $7,622.81 and Tri-State Utility Products with a cost change of -$3,443.40. Change Order is for requested price or quantity changes. Requested line item changes of greater than 10% is cause to rescind award for that line item. The new contract total for Gresco Utility Supply is $351,723.85 and the new contract total for Tri-State Utility Products, Inc. is $482.00. Total Award to three vendors with contingency will be changed to $480,627.43. Rescinded items will be bid out as Request for Quotes. 12.Resolution - That the City of Fairhope approves the procurement of the Annual Renewal of Uniti Fiber connections contracts that are on Statewide Contract (Contract #MA250000005493) and therefore does not have to be let out for bid. The total amount not-to-exceed $940.00 per month, or $11,280.00 per year. 13.Resolution - That the City of Fairhope approves the procurement of a Toro NSN Irrigation Subscription Renewal for the Quail Creek Golf Course that is on Omnia Partners (Contract #2023261) with Jerry Pate Turf & Irrigation; and therefore, does not have to be let out for bid. The total amount not -to-exceed $10,392.00. 14.Resolution - [1] That on May 12, 2025 the City of Fairhope did award Shade America, Inc., (Bid No. 25-030), with the total bid proposal of $137,600.00, to provide and install 16 T-Hip Canti Shade Structure at Volanta Sports Park (Resolution No. 5444-25); [2] A Notice of Award was presented to Shade America Inc. and the vendor has not submitted all required documentation; and [3] After evaluating the bid proposals with the required bid specifications, the City of Fairhope now rescinds (Bid No. 25-030) from Shade America Inc., and awards the bid to the second lowest responsive and responsible bidder, Great Southern Recreation for a not to exceed project amount of $187,298.00. City Council Regular Meeting June 23, 2025 Page - 3 - 15.Resolution - That the City Council hereby authorizes Mayor Sherry Sullivan to temporarily suspend lease payment terms during July and August 2025 due to the impact of the ongoing waterfront revitalization program. The amended terms shall commence July 1, 2025 and terminate August 31, 2025. All terms not specifically amended herein shall remain in full force and effect. The original lease payment terms shall return to the agreed upon amounts starting September 1, 2025. 16.Recommendation - That the City Council approves the Recreation Board's recommendation to accept the Fairhope HEAT Swim Team's Proposal and use the fees that the City has in place, subject to review and approval from the City Staff. 17.Application for Restaurant Liquor License by Scott Hudson, LIS 123 LLC, d/b/a The Bone and Barrel, 311 Fairhope Avenue, Fairhope, AL 36532. 18.Appointment - Fairhope Airport Authority 19.Appointment - Personnel Board 20.Public Participation – (3 minutes maximum) 21.Adjourn Regular Meeting of the City Council shall be held on the 2nd and 4th Monday of each month immediately following the 4:30 p.m. Work Session unless prescheduled and announced otherwise. Next Regular City Council Meeting, Monday, July 14, 2025, 6:00 p.m. Fairhope Municipal Complex City Council Chamber 161 North Section Street Fairhope, AL 36532