HomeMy WebLinkAbout07-14-2025 City Council Agenda
CITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, July 14, 2025 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1. Approve minutes of the June 23, 2025, Regular City Council Meeting and minutes
of the June 23,2025, Work Session.
2. Report of the Mayor
3. Public Participation – Agenda Items – (3 minutes maximum)
4. Council Comments
5. Public Hearing for Grant FY26 ALDOT Section 5310
Resolution - That Mayor Sherry Sullivan is authorized to execute, file an award
application, and enter into an agreement with the Alabama Department of
Transportation for aid in the financing of a Section 5310 Transportation Assistance
Project if awarded.
6. Resolution - That the City Council hereby declares Sherry Sullivan duly elected to
the office of Mayor of the City of Fairhope for the term of office commencing on the
first Monday in November, 2025; and shall issue a Certificate of Election to her for
the office of Mayor pursuant to the provisions of Section 11-46-26, as amended.
7. Resolution - That the City of Fairhope authorizes the Mayor to use the remaining
$5,000.00 from the $30,000.00 Community Development Grants for the signage
needed for several parts of its “Working Waterfront and Greenspace Project.”
8. Resolution - That the City of Fairhope approves the award of the Request for Quotes
for Labor and Materials for signs for the Fairhope Pier area to Image 360 for not-to-
exceed $3,916.00 and Modern Signs for not-to-exceed $11,770.00; and authorize
Treasurer to transfer $15,686.00 from General Fund to Federal Grants Fund.
9. Resolution - That the City of Fairhope approves the annual procurement of Tulip
Bulbs, Hyacinths, and other winter flowers for FY2026 for the Landscaping
Department to Ruigrok Flowerbulbs with a cost of $37,876.88 plus shipping costs.
The cost will be included in the FY2026 Budget. Procurement is in agreement as
allowed pursuant to Resolution No. 1650-10 adopted May 24, 2010 with designated
"Like Item" Flora exceeding the $30,000.00 state bid limit.
10. Resolution - That the City of Fairhope approves the award of the Request for Quotes
for Labor and Materials for the Thermoplastic Crosswalk Striping in City School
Zones to IMPACT Divisions, LLC for a not-to-exceed project cost of $70,350.00.
This Public Works project will be less than $100,000.00, and therefore does not
need to be formally bid out.
City Council Regular Meeting
July 14, 2025
Page - 2 -
11. Resolution - That the City Council approves Contract Amendment No. 2 for (Bid No.
25-008) Pest Control Annual Contract with Wayne's Pest Control Services LLC with
an additional not-to-exceed annual amount of $99.00; and authorizes Mayor Sherry
Sullivan to execute contract amendment. The new contract total with a not-to-
exceed annual amount of $13,568.68.
12. Resolution - To award (Bid No. 25-039) to Johnson Controls, Inc. for Chiller
Replacement at Fairhope Public Library with a bid proposal not-to-exceed
$34,603.00.
13. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan
for Professional Construction Engineering and Inspection (CE&I) Services for (RFQ
PS25-032) for the Bon Secour at Grand Drainage Project to Sawgrass Consulting,
LLC; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be
approved by Council.
14. Resolution - To award (Bid No. 25-049-2025-PWI-018) to C. Thornton, Inc. for Bon
Secour at Grand Street Drainage Repair Project with a bid proposal not-to-exceed
$398,945.50; and authorize Treasurer to transfer $398,945.50 from General Fund
to Capital Projects Fund.
15. Resolution - That the City of Fairhope approves the award of the Request for Quotes
for Labor, Equipment, and Materials for the Underground Bore Project at the
Unopened Right of Way of Bon Secour to A-Long Boring, Inc. for a not-to-exceed
project cost of $89,800.00. This Public Works project will be less than $100,000.00,
and therefore does not need to be formally bid out.
16. Resolution - That the City of Fairhope approves the procurement of an additional 6
Annual Subscriptions of Citizenserve Software for the IT Department from Online
Solutions, LLC; and authorizes procurement allowed by the Code of Alabama 1975,
Section 41-16-51(a)(11). The additional annual cost is $9,000.00. The new total
annual cost will be $51,000.00.
17. Resolution - That the City Council hereby approves and authorizes the City of
Fairhope to execute a Memorandum of Understanding between Coastal Alabama
Community College and the City of Fairhope Police Department pursuant to Section
36-21-49, Code of Alabama 1975.
18. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change
Order No. 4 for the return of scanned documents for the Planning and Zoning
Department; services have been previously negotiated through the National
Cooperative Purchasing Alliance (NCPA) Buying Group (Contract 11-26) with
MCCi, LLC and therefore does not have to be let out for bid. Change Order No. 4 is
not-to-exceed $2,500.00. Total contract price will not-to-exceed $113,193.48.
City Council Regular Meeting
July 14, 2025
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19. Resolution - That the City of Fairhope hereby authorizes the resubmission of a Grant
Application for FY2025 Airport Improvement Program Funds for Runway
Strengthening at H.L. "Sonny" Callahan Airport; and authorizes Mayor Sherry
Sullivan to sign the application and any related forms or documents on behalf of the
City of Fairhope. The Mayor is hereby authorized to execute an appropriate grant
agreement with FAA without further action on the part of the City Council.
20. Application for Special Events Retail License by Thomas Bratton McGregor, Bottles
Up Mobile Inc. d/b/a Bottles Up Mobile, Fairhope Civic Center July 25 Event, 161 N.
Section St., Fairhope, AL 36532.
21. Public Participation – (3 minutes maximum)
22. Adjourn
Regular Meeting of the City Council shall be held on the 2nd and 4th Monday
of each month immediately following the 4:30 p.m. Work Session
unless prescheduled and announced otherwise.
Next Regular City Council Meeting, Monday, July 28, 2025, 6:00 p.m.
Fairhope Municipal Complex
City Council Chambers
161 North Section Street
Fairhope, AL 36532