HomeMy WebLinkAbout07-14-2025 City Council Work Session Agenda Packet
CITY OF FAIRHOPE
CITY COUNCIL WORK SESSION AGENDA
Monday, July 14, 2025 - 4:30 PM
City Council Chamber
Council Members
Kevin G. Boone
Jack Burrell
Jimmy Conyers
Corey Martin
Jay Robinson
1. Discussion - Procurement of 2026 T380 Sidewinder Garbage Truck Automated Side
Loader from Sourcewell Contract with Truck Worx - George Ladd
2. Committee Updates
3. Department Head Updates
Next City Council Work Session, Monday, July 28, 2025, 4:30 p.m.
Fairhope Municipal Complex
City Council Chambers
161 North Section Street
Fairhope, AL 36532
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CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1639
FROM:GEORGE LADD – Public Works Director
SUBJECT:2026 T380 Sidewinder Garbage Truck
AGENDA
DATE:
July 14, 2025
RECOMMENDED ACTION:
Discussion - Procurement of 2026 T380 Sidewinder Garbage Truck Automated Side
Loader from Sourcewell Contract with Truck Worx.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
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Robby Jaye/Grayson McCall
Truckworx – Mobile
8620 I-10 Service Road
Irvington, AL 36544
Office: 251.957.4000
Cell: 251.359.1154/334.368.2033
Email: graysonm@truckworx.com
www.TRUCKWORX.com
Attn: City of Fairhope
Please review the enclosed proposal.
New Way Body Lead Time: 190 days out from time of order
Thank you again for your consideration. Please feel free to contact us if you have any questions. We look forward to providing you
with “The World’s Best!”
Robby Jaye, Grayson McCall
Government Sales Team
2026 T380 Single Axle Kenworth Chassis with New
Way Sidewinder Automated Side Loader – 24yd
Engine Cummins 380 HP PX9 Liter Engine
Transmission Allison
Front Axle Dana Spicer 20k
Rear Axle Dana Spicer 30k
Cab to Axle Completed
Color White
Tires 11R24.5
Wheels Steel
Ratio 5.38
STANDARD PURCHASE PRICE:
$337,511.00
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PUR-004 - 082522
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PURCHASING REQUEST FORM
Name: George Ladd Date: 6/26/25
Department: Public Works ( Sanitation )
Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution
Under $5,000 No restrictions Not Required N/A N/A N/A
Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A
Greater than:
Gen Govt - $5,001
Utilities - $10,001
Operational NON-Budgeted Three Council Required Required
Gen Govt - $5,001-$30,000
Utilities - $10,001 - $30,000
Operational Budgeted Three Treasurer N/A N/A
Over $30,000 Operational Budget* State Bid List or
Buying Group
Treasurer/Mayor N/A N/A
Over $30,000/$100,000 Operational Budgeted Bids Council Required Required
Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required
*Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an
approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution.
**Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of
the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases.
QUOTES
Vendor Name Vendor Quote
1. Truck Worx $ 337,511.00
2. Click or tap here to enter text. $
3. Click or tap here to enter text. $
Check any applicable boxes: ☐ State Contract ☐ ALDOT ☒ Purchasing Group
☐ Sole Source (Attach Sole Source Justification)
ITEM OR SERVICE INFORMATION
1. What item or service do you need to purchase? 2026 T380 Single Axle Kenworth Chasis With a New Way sidewinder
auto side loader 24yd body
2. What is the total cost of the item or service? $337,511.00
3. How many do you need? one
4. Item or Service Is: ☐ New ☐ Used ☒ Replacement ☐ Annual Request
5. Vendor Name (Lowest Quote): Truck Worx
6. Vendor Number: Click or tap here to enter text.
If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments,
Purchasing, Vendor Registration, and complete the required information.
BUDGET INFORMATION
1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request
2. If budgeted, what is the budgeted amount? $500,000.00
3. Budget code: 005030-50470
Email completed form with quotes and other supporting documentation to
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