HomeMy WebLinkAbout05-14-2025 Special Emergency Meeting Minutes14 May 2025
NOTICE AND CALL OF SPECIAL EMERGENCY MEETING
Notice is hereby given of a special meeting of the City Council of the City
of Fairhope, Alabama, to be held at the Fairhope Municipal Complex on
Wednesday, May 14, 2025, at 4:00 p.m., for the purpose to:
❖Declaring the May l 0, 2025 Catastrophic Damage to the Lift
Station at the Grand Hotel an "Emergency -Public Works
Project; to approve soliciting informal bids for repairs; and
authorize the Mayor to execute emergency contracts.
resident Pro Tempore
CONSENT TO HOLDING OF MEETING
The undersigned members of the City Council of the City of Fairhope,
Alabama, do hereby acknowledge service of the Notice and Call of Special
Meeting hereinabout set forth and do hereby consent to the holding of such
meeting as such time in such place for the purpose set forth therein.
Attest:
L�//4.L-
City Clerk
10905
14 May 2025
STA TE OF ALABAMA
COUNTY OF BALDWIN
)(
)(
The City Council, City of Fairhope, met in Special-Called Emergency
Session at 4:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Wednesday, 14 May 2025.
10906
Present were Council President Pro Tempore Jay Robinson, Councilmembers:
Jimmy Conyers, and Kevin Boone, City Attorney Marcus McDowell, and City Clerk
Lisa A. Hanks. Council President Jack Burrell, Council member Corey Martin, and
Mayor Sherry Sullivan were absent.
There being a quorum present, Council President Pro Tempore Robinson
called the meeting to order at 4:00 p.m.
The invocation was given by Councilmember Kevin Boone and the Pledge of
Allegiance was recited.
Council President Pro Tempore Robinson read the Resolution Declaring an
Emergency in its entirety. Water and Wastewater Superintendent Daryl Morefield
addressed the City Council and explained the need for the repairs and immediate
action. Council President Pro Tempore Robinson questioned the expected completion
deadline. Mr. Morefield replied approximately six months and will use by-pass
pumps in the interim. Councilmember Conyers questioned the cost of the project.
City Clerk Lisa Hanks commented that these are all budgeted items.
Councilmember Boone introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council of the City of Fairhope
hereby officially dec lares the May 10, 2025 Catastrophic Damage to the Lift Station at the Grand Hotel an "Emergency -Public Works Project; approves soliciting informal
bids for immediate repairs to prevent further damage to our infrastructure for vendors and
engineers to Relocate and Build Regional Lift Station with a not-to-exceed of
$2,872,000.00; Reroute and Build Grand Hote l Lift Station with a not-to-exceed of
$750,000.00; and Purchase By-Pass Pumps with a not-to-exceed of $250,000.00.
Seconded by Councilmember Conyers, motion passed unanimously by voice vote.
*
*
10907
14 May 2025
RESOLUTION NO. 5457-25
A RESOLUTION DECLARING AN EMERGENCY
WHEREAS, the City of Fairhope has sustained damage from the rain event that occurred
on May 10, 2025 resulting in catastrophic damage to the Lift Station at the Grand Hotel;
and
WHEREAS, the City Council, due to the emergency circumstances requiring immediate
action to avoid further damage to our infrastructure is desirous on declaring the May 10,
2025 Catastrophic Damage to the Lift Station at the Grand Hotel an "Emergency -Public
Works Project pursuant to Code of Alabama 1975, Section 39-2-2(e); so that immediate
repairs may be contracted to avoid additional damages to the infrastructure; and
WHEREAS, there is a need for the City to enter into various Public Works contracts to
affect the repair of this critical public infrastructure in order to provide adequate health,
safety, and convenience of the public without delay; and authorizes the Mayor to execute
the necessary contracts for immediate repairs with vendors and engineers to Relocate and
Build Regional Lift Station; Reroute and Build Grand Hotel Lift Station; and Purchase
By-Pass Pumps.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
CITY OF FAIRHOPE, ALABAMA, WHILE IN REGULAR SESSION ON May 14,
2025, as follows: the City Council of the City of Fairhope hereby officially declares the
May 10, 2025 Catastrophic Damage to the Lift Station at the Grand Hotel an "Emergency
-Public Works Project; approves soliciting informal bids for immediate repairs to
prevent further damage to our infrastructure for vendors and engineers to Relocate and
Build Regional Lift Station with a not-to-exceed of $2,872,000.00; Reroute and Build
Grand Hotel Lift Station with a not-to-exceed of $750,000.00; and Purchase By-Pass
Pumps with a not-to-exceed of $250,000.00.
ADOPTED AND APPR OVED THIS 14TH DAY OF MAY, 2025
binson,
ncil President Pro Tempore
Attest:
City Clerk
10908
14 May 2025
Councilmember Boone moved to adjourn the meeting. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 4:09 p.m.
_y...: il�LL �s,MMC
City Clerk
n,
sident Pro Tempore