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Home My WebLink About05-12-2025 City Council Agenda (Amended 05-13-2025) CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, May 12, 2025 - 6:00 PM City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1. Approve minutes of April 29, 2025 Regular City Council Meeting and minutes of April 29, 2025 Work Session. 2. Report of the Mayor 3. Public Participation – Agenda Items – (3 minutes maximum) 4. Council Comments 5. FINAL ADOPTION – Ordinance – Amend Zoning Ordinance No. 1253 and to consider the request of the Applicant, S.E. Civil, on behalf of the owners, Robert and Renee Taylor and FST Blue Island Owners Association, to amend the Planned Unit Development, known as Hermitage Court. The property is approximately 0.36 acres and is located at 620 Hermitage Court. PPIN #: 226992. (Introduced at the City Council Meeting on April 29, 2025). 6. FINAL ADOPTION - An Ordinance to declare that certain real property of the City of Fairhope (Part of the K-1 Center located at 106 S. Church Street) for Baldwin County Community and Economic Development Foundation, Inc. outlined in Exhibit A attached to lease is not needed for public or municipal purposes in response to an offer to lease property for a fifteen (15) year term for the minimum yearly rent of $1.00 payable as specified in lease. (Introduced at the City Council Meeting on April 29, 2025). 7. Resolution - To award (Bid No. 25-009-COF-2023-EDA001) to Rogers & Willard Inc. for K-1 Center Redevelopment with a bid proposal not-to-exceed $6,055,579.00. 8. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute the Second Amendment to the Lease Agreement as presented between the City of Fairhope and University of South Alabama, a postsecondary institution under the control of the University of South Alabama Board of Trustees, for the leased area 16,000 square foot at 161 N. Section Street, Fairhope, Alabama 36532. 9. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 24-062-2024-PWI-025) Stacks Gully Slope Stabilization Project with a cost not-to-exceed $17,940.00; and to award Change Order No. 1 to Thomas H. Davis, III Construction Company, Inc. The new contract total will not-to- exceed $204,823.00; and authorizes the City Treasurer to transfer $17,940.00 from the General Fund to the Capital Projects Fund. City Council Regular Meeting May 12, 2025 Page - 2 - 10. Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Rehabilitation of Damaged and Irreparable Docks at the Fairhope Docks Marina to Leavitt Land LLC for a not-to-exceed project cost of $70,000.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. 11. Resolution - To award (Bid No. 25-030) to Shade America, Inc. to Provide and Install 16 T-Hip Canti Shade Structures at Volanta Sports Park with a bid proposal not-to- exceed $137,600.00. City-provided materials necessary to complete project estimated $10,000.00. 12. Resolution - That the City Council approves Contract Amendment No. 1 for (Bid No. 25-008) for Pest Control Annual Contract with Wayne's Pest Control Services LLC with an additional not-to-exceed annual amount of $2,939.20; and authorizes Mayor Sherry Sullivan to execute contract amendment. The new contract total with a not- to-exceed annual amount of $13,469.68. 13. Resolution - To award (Bid No. 25-032) for 46KV Transmission Line Project Base Bid and Alternate 2 Materials to Gresco Utility Supply for $625,840.35 (129 Items) plus $20,000.00 contingency, Tri-State Utility Products, Inc. for $28,877.10 (21 Items) plus $2,000.00 contingency, and Wesco International for $105,627.91 (42 Items) plus $20,000.00 contingency. Total Award to three vendors with contingency will be $802,345.36. 14. Resolution - To award (Bid No. 25-033) for 46KV Transmission Line Project Alternate 1 Materials to Gresco Utility Supply for $344,101.04 (107 Items) plus $20,000.00 contingency, Tri-State Utility Products, Inc. for $3,925.40 (10 Items), and Wesco International for $86,421.58 (29 Items) plus $20,000.00 contingency. Total Award to three vendors with contingency will be $474,448.02. 15. Resolution - To Award (Bid No. 25-028) to GMC Underground for Fairhope Cast Iron Replacement Phase 2 with a bid proposal not to exceed $4,107,412.00. 16. Resolution - That the City Council approves Amendment No. 3 for (RFQ No. PS015- 22) Natural Gas Engineering Consulting Services with Magnolia River Services, Inc. for Cast Iron Pipe Replacement Phase 1 for additional inspection services with a not-to-exceed amount of $175,832.35; and authorizes Mayor Sherry Sullivan to execute contract amendment. The contract price will not-to-exceed $1,890,598.85. 17. Resolution - To award (Bid No. 25-010) to Hemphill Construction, Inc. for Force Main Upgrades with a bid proposal not-to-exceed $6,489,900.00; and authorizes City Treasurer to transfer $2,739,900.00 from 004020-59500 Line 50 (181 Force Main & Regional Lift Stations) project to cover expense overage. City Council Regular Meeting May 12, 2025 Page - 3 - 18. Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Installation of an 8-Inch Water Main at Portico Simpson to WR Mitchell Contractor, Inc. for a not-to-exceed project cost of $61,370.00. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. 19. Resolution - That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope, Alabama, approximately 400 scrap brass water meters, by the following method: sold for scrap or recycle at the highest offered value. 20. Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Maintenance/Cleaning of the Main Irrigation Well for Quail Creek Golf Course to Griner Drilling Service, Inc. for a not-to-exceed cost of $29,462.73; and authorizes the City Treasurer to transfer $29,462.73 from the Golf Grounds Capital Improvements to Golf Grounds General Maintenance. 21. Resolution - To award Bid No. 25-037 for the procurement of Two (2) New 2024 or 2025 Chevrolet Silverado 1500 PPV 4WD Crew Cab for the Police Department to Donohoo Chevrolet, LLC for a not-to-exceed amount of $108,847.60. 22. Resolution – That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Pyro Productions Inc. for a Professional Consultant for (RFQ PS25-029) Design and Production of Fireworks Display for 4th of July 2025 with a not-to-exceed amount of $40,000.00; pursuant to Code of Alabama, "Pyrotechnic Shooter Law". Resolution – That the City Council hereby authorizes Mayor Sherry Sullivan to write letters of support for Mediacom, Comcast, and C-Spire for their subaward grant applications through the Alabama Department of Economic and Community Affairs (ADECA) for the Alabama BEAD (Broadband Equity, Access, and Deployment) Grant Program. 23. Public Participation – (3 minutes maximum) 24. Adjourn Next Regular City Council Meeting, Tuesday, May 27, 2025, 6:00 p.m. Fairhope Municipal Complex City Council Chamber 161 North Section Street Fairhope, AL 36532 Add On