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Home My WebLink About03-23-1992 Regular Meeting1285 STATE OF ALABAMA X COUNTY OF BALDWIN X The City Council, City of Fairhope, met in regular session at 5:30 pm; Fairhope Municipal Complex Council Chamber; 161 North Section Street; Fairhope, Alabama 36532; on Monday, 23 March 1992. Present were Mayor James P. Nix; Councilmembers Roy C. White, Jeanette Puckett, David E. Bishop, and Michael A. Ford; City Attorney Marion E. Wynne and City Clerk Evelyn P. Phillips. Councilman John V. Duck was absent. There being a quorum present, Mayor Nix called the meeting to order. Minutes of the 11 March 1992 regular session were duly approved. The second required public hearing, on applying for a CDBG housing rehabilitation grant, was opened as advertised. There was no public comment. Councilman Bishop introduced in writing, and moved for the adoption of, the following resolution authorizing the Mayor to execute the application. Seconded by Councilman Ford, motion passed unanimously: RESOLUTION NO. 370-92 WHEREAS, the City of Fairhope wants to take all steps within its power to improve the quality of life for its citizens; and WHEREAS, the Alabama Department of Economic and Community Affairs (ADECA) makes community development block grant funds available to local governments under the Housing and Community Development Act of 1974, as amended, to implement projects and improvements that principally benefit persons of low -and -moderate income; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fairhope, Alabama, as follows: 1. That the City make application to ADECA for a community devel- opment block grant in the amount of $322,100.00 for the purpose of partially financing a housing rehabilitation program in the Gaston Avenue and Nichols Avenue areas of the City, and undertake incidental street, sidewalk, and drainage improvements in the same areas. 2. That the City commits inkind labor and equipment use and materials to implement incidental street, sidewalk, and drainage improvements in the project areas an equivalent amount to be documented of not less than $60,130.00. 3. That the City commits inkind administrative services of not less than $12,250.00. 4. That the City will make every effort to assist qualified rehabil- itation applicants in obtaining their required matching funds from participating financial institutions, or assist in obtaining other alternate financing, and in the event such financing cannot be 23 March 1992 1286 Res. No. 370-92 continued: arranged, the City will provide financing for no less than $154,000.00 in other public improvements within the project areas. 5. That James P. Nix, in his capacity as Mayor, is authorized and directed to execute said application on behalf of the City, and submit the same for funding consideration. PASSED, ADOPTED AND APPROVED this 23rd day of March, 1992. Attest velyn rl. Nniilips, amesiN. Nix, mayor erk Council reviewed the Restaurant Liquor License application by Cheri A. Field, dba �.L. INC., 216 Magnolia Street, held over from the March llt meeting. Two citizens spoke against approval of the application: Mr.Randy Smith said the location is too near residential zoning, too near the University of South Alabama campus, and does not have adequate parking; Mr. Shep Shepard said the City does not need another bar/res- taurant. There was police approval of the applicant. After some discussion, Councilman White moved to deny approval of the application. Seconded by Councilman Bishop, motion to deny passed unanimously. A request for a 4-way stop sign at the corner of Volanta and Bon Secour (by Mr. William Murphree and Mrs. Barbara Kenneday) was discussed. This is a main east -west route and Councilman Bishop felt the stop sign would create more problems than it would solve. Zoning Official Bob Lunsford reported that a sign is not warranted according to his manual. Councilman White moved to have the Mayor write Mr. Murphree and Mrs. Kenneday setting out the reasons for denying their stop sign request and setting forth actions to be undertaken to relieve their problems. Seconded by Councilwoman Puckett, motion passed unanimously. Council reviewed a petition, signed by 53 property owners on County Road 1 in the Mullet Point area, asking that they be given a cost estimate to extend the City's gas service some 5 miles down County Road 1. Council directed Gas Supt. Steve Seay to prepare the estimate and bring it back to the Council for consideration. 23 March 1992 1287 Council discussed an annexation petition by Patricia Bosby McQuitrey. Property is located contiguous to corporate limits, on the west side of Ingleside Street, south of city, and contains 1/2 acre, more or less. Councilman Ford intro- duced an ordinance, in writing, to annex as requested. This ordinance will be given final consideration at the next regular meeting. Council discussed an annexation petition by Chester and Mary Lou Hunt. Property is located contiguous to, and south and east of, the corporate limits, at the end of Melvin Lane; and contains 1.38 acres, more or less. Councilman Ford introduced an ordinance, in writing, to annex as requested. This ordinance will be given final consideration at the next regular meeting. Engineering consultant Ack Moore presented Change Order No. 1, adding $17,003.26, to the Meador Contracting Company's contract to construct the waterline extension known as the Marlow Water line project. Mr. Moore explained this change order covers contract adjustments to add a part of a road to the project and to install some requested fire hydrants. Councilwoman Puckett moved to approve Meador Contract Change Order No. 1. Seconded by Councilman Ford, motion passed unanimously. Councilman Ford moved to update the Police Reserve roster by adding Mark Tunstall. Seconded by Councilman Bishop, motion passed unanimously. Council took the following action on bid items: FOR TWELVE 50KVA ELECTRIC TRANSFORMERS Vendor Brassfield Sales Birmingham Mack Electric Dothan alt Stuart Irby Co. Pensacola, F1 Hatfield $ Co Mobile Total Cost Evaluated $13,068.00 $12,516.00 $12,456.00 $15,480.00 $16,200.00 $26,611.00 $26,232.00 $26,690.40 $27,684.00 $27,151.20 Delivery 10-12 wks 6 wks 10 wks 12 wks 45 days It is recommended to accept the low bid by Mack Electric for evaluated cost of $26,232 , alternate does not meet specifications. --A. Norris, Electric Supt. --W. Smith, Purch. Agt. Councilman Bishop moved to accept the low bid by Mack Electric at $12,516 actual cost, provided all specifications are met. Seconded by Councilman White, motion passed unanimously. 23 March 1992 FOR TWELVE 100KVA ELECTRIC TRANSFORMERS Vendor Brassfield Sales Birmingham Mack Electric Dothan alt Act.Costs Evaluated $19,776.00 $42,672.00 �1831792.00 $40,867.20 $18,276.00 $40,588.80 Delive 10-12 wks 6 wks 10 wks Stuart C. Irby Pensacola, F1 $21,048.00 $45,175.20 12 wks Hatfield & Co Mobile $22,140.00 $43,200.00 45 days It is recommended to accept bid by Mack Electric at $18,792 actual cost, $40,867.20 evaluated cost (alternate does not meet specifications.) --A. Norris, Electric Supt. --W. Smith, Purch. Agt. Councilman Bishop moved to accept the low bid by Mack Electric at $40,867.20 evaluated cost, provided all specifications are met. Seconded by Councilwoman Puckett, motion passed unanimously. FOR 500 CHECK VALVES - W&S STOCK Vendor Total Cost Delivery Central Pipe Supply Jackson, Ms $ 79250 30 days Davis Meter Supply Pensacola, Fl $ 59975 14 days Alabama Waterworks Mobile $ 6,125 7-14 days G & C Supply Atwood, Tn $ 7,090 21 days Consolidated Pipe Birmingham $ 5,350 30 days alt $ 5,125 30 days It is recommended to accept the Alabama Waterworks bid at $6,125.00 because of quality of valves. --M.Rejczyk, W&S Supt. --W.Smith, Purch. Agt. Council discussed recommendation, Mr. Rejczyk and Mr. Smith both being present. Their reasons for recommending Alabama Waterworks bid instead of low bidder Consolidated Pipe did not satisfy, so Councilman White moved to authorize the Mayor and the Attorney to place the order after they determined what to do. Seconded by Councilman Ford, motion passed unanimously. (Mayor advised the City Clerk on Wednesday, March 25th, that order was placed with Consolidated Pipe at $5,350, alternate valve did not meet specifications.) 23 March 1992 1289 FOR 500 WATER METERS - W&S STOCK Vendor Total Cost G & C Supply Delivery Atwood, Tn Did Not Meet Specifications Davis Meter Supply Pensacola, F1 $14,475.00 30 days Consolidated Pipe Birmingham $141495.00 15-30 days Alabama Waterworks Mobile $13,150.00 7-14 days It is recommended to accept the low bid by Alabama Waterworks. --M. Rejczyk, W&S Supt. --W. Smith, Purch. Agt. Councilman White moved to accept the low bid by Alabama Waterworks at $13,150, provided all specifications are met. Seconded by Councilwoman Puckett, motion passed unanimously. Councilman Bishop questioned Zoning Enforcement Officer Bob Lunsford about the 30-day limit on temporary signs -- could this be waived, or the time extended, for campaign signs during all the elections going on this year? Lunsford advised that the signs are limited to"not more than 30 days before the primary, with removal after election day," and this answer satisfied Bishop. Meeting was duly adjourned at 6:15 pm. �Mffla ty ame4 Y. N1x, Mayor -2. 4