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HomeMy WebLinkAbout04-14-2025 City Council MinutesSTATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:25 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 14 April 2025. 10843 Present were Council President Jack Burrell, Councilmembers: Corey Martin, Jay Robinson, and Kevin Boone. Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and Assistant City Clerk Jenny Opal Wilson. Councilmember Jimmy Conyers and City Clerk Lisa Hanks were absent. There being a quorum present, Council President Burrell called the meeting to order. The invocation was given by Rev. Michael Precht of Fairhope United Methodist Church, and the Pledge of Allegiance was recited. Councilmember Martin moved to approve minutes of the 2_4 March 2025, regular meeting; and minutes of the 24 March 2025, work session. Seconded by Councilmember Boone, motion passed unanimously by voice vote. Mayor Sullivan addressed the City Council regarding the following items: 1)Easter Sunrise Service on the bluff at Henry George Park, Sunday, April 20, 2025, 6:30 a.m., hosted by The Optimist Club and Dogwood Trail Court. 2)Proclamation presented for ''National Child Abuse Month" to Niki Whitaker, Executive Director, Baldwin County Child Advocacy Center. 3)Proclamation presented for ''National Public Safety Telecommunicators Week, April 13-19, 2025" to honor our Dispatchers: Jeanuth Wright,Taylor Steadham, Jessica Little, and Hay lee Pressly. Lieutenant Charles Varnado addressed Council and gave a brief summary in honor of our dispatchers. Benjamin Cummings addressed Council during Public Participation on Agenda Item No. 9 in favor of Council approval on the Site Plan Review and Approval on the Request of the Applicant, Benjamin Cummings, acting on beh alf of the Owner, Fairhope 9 LLC, for Site Plan Approval of Harvey and Thomas Orthodontist on property zoned B-2 General Business District. Councilmember Corey Martin wished everyone a Happy Easter and their families and to stay safe during the holidays. Councilmember Jay Robinson and Councilmember Kevin Boone had no comment. Council President Jack Burrell acknowledged Department Heads that addressed Council during the Work Session with insight on their departments. 10844 14 April 2025 Councilmember Jay Robinson moved for final adoption of Ordinance No. 1830, an ordinance for annexation of Casa Azul Fairhope, LLC (Daniel Dorta) property located at 18348 Greeno Road, Fairhope, Alabama and zoned B-1 Local Shopping District. Tax Parcel 46-08-28-0-000-017.001. (Introduced at the City Council Meeting on March 24, 2025). Seconded by Councilmember Kevin Boone, motion for final adoption passed by the following voice votes: AYE-Burrell, Martin, Robinson, and Boone. NAY -None. Councilmember Corey Martin introduced in writing an ordinance to grant a Franchise Agreement Coca-Cola Bottling Company United-Central, LLC to operate Beverage Vending and Concession Machines specified in (Bid No. 25-015), Beverage Vending and Concession Annual Contract -Three Years. Due to lack of a motion for immediate consideration, this ordinance will layover until the April 29, 2025 City Council meeting. Councilmember Jay Robinson introduced in writing an ordinance to amend Ordinance No. 1820 Section 5. Covenants: c) of Lease Agreement with Hope Community by adding the following language: Notwithstanding the terms and conditions of this provision, the Tenant may sublease certain portions of the property only with the express written consent of the Governing Body of the City of Fairhope. In order to take immediate action, Councilmember Jay Robinson moved for immediate consideration. Seconded by Councilmember Kevin Boone, motion for immediate consideration passed unanimously by the following voice votes: AYE -Burrell, Martin, Robinson, and Boone. NAY - None. Councilmember Jay Robinson then moved for final adoption of Ordinance No. 1831 an ordinance to amend Ordinance No. 1820 Section 5. Covenants: c) of Lease Agreement with Hope Community by adding the following language: Notwithstanding the terms and conditions of this provision, the Tenant may sublease certain portions of the property only with the express written consent of the Governing-Body of the City of Fairhope. Seconded by Councilmember Corey Martin, motion for final adoption passed by the following voice votes: AYE -Burrell, Martin, Robinson, and Boone. NAY -None. Councilmember Jay Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council hereby approves Mobile Bay Maker's Market LLC to execute a sublease agreement with Hope Community for its outdoor market. Seconded by Councilmember Corey Martin, motion passed unanimously by voice vote. 10845 14 April 2025 RESOLUTION NO. 5413-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA,That the City Council hereby approves for the Maker's Market to execute a one-year lease with Hope Community for their outdoor market located in the "Parking Lot Area of the Property"; and must have a Certificate of Insurance naming the City of Fairhope additional insured. Any additional leases and/or permissions would have to come back to City Council approval. ADOPTED ON THIS 14TH DAY OF APRIL, 2025 Attest: /� �s:MMC City Clerk Planning Director Hunter Simmons addressed the City Council to explain the Site Plan Review and Approval on the request of the Applicant, Bejamin Cummings, acting on behalf of the Owner, Fairhope 9 LLC, for Site Plan Approval of Harvey and Thomas Orthodontist on property zoned B-2 General Business District. The property is located at the northeast comer of Highway 181 and Highway I 04, Lot 9 and is approximately 1.0 acres. PPIN#: 6274 99. (Planning Commission unani mously recommends approval of SR 25.02). Councilmember Kevin Boone moved to approve the Site Plan of Harvey and Thomas Orthodontist; property owned by Fairhope 9 LLC as listed above. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. Councilmember Corey Martin introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS25-026) for Design Services for Alabama Transportation Rehabilitation and Improvement-II Program (A-TRIP II) Intersection Improvements at US98 and Volanta Av enue to Mott MacDonald Alabama, LLC; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by Councilmember Corey Martin, motion passed unanimously by voice vote. 10846 14 April 2025 RESOLUTION NO. 5414-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS25-O26) for Design Services for Alabama Transportation Rehabilitation and Improvement-II Program (A-TRIP II) Intersection Improvements at US98 and Volanta Avenue to Mott MacDonald Alabama, LLC: and hereby authorize Mayor Sulivan to negotiate the not-to-exceed fee to be approved by Council. ADOPTED ON THIS 14TH DAY OF APRIL, 2025 Attest: L � �� City Clerk Councilmember Corey Martin introduced in wntmg, and moved for the adoption of the following resolution, a resolution that the City Council appro ves the selection by the Evaluation Te am for Professional Landscape Architectural Services for (RFQ PS25-0 l 7) for the Flying Creek Nature Preserve -Phase II to Thompson Engineering; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to­ exceed fee to be approved by Council. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5415-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That the City Council approves the selection by the Evaluation Team for Professional Landscape Architectural Services for (RFQ PS25-017) for the Flying Creek Nature Preserve -Phase II to Thompson Engineering; and hereby au thorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. 10847 I 4 April 2025 DULY ADOPTED THIS 14TH DAY OF APRIL, 2025 Attest: City Clerk Councilmember Corey Martin introduced in writing, and moved for the adoption of the following resolution, a resolution to authorize a budget transfer of $100,000.00 from General Fund to Capital Projects Fund for Flying Creek Nature Preserve (FCNP) and John Martin Nature Center (JMNC) signage and furnishings. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5416-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]To authorize a budget transfer of $100,000.00 from General Fund to Capital Projects Fund for Flying Creek Nature Preserve (FCNP) and John Martin Nature Center (JMNC) signage and furnishings. DULY ADPOTED ON THIS 14TH DAY OF APRIL, 2025 Attest: A.s�c ity Cle 10848 14 April 2025 Councilmember Corey Martin introduced in wntmg, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Su llivan is hereby authorized to execute a contract with Neel-Schaffer, Inc. for Professional Traffic Engineering Services for (RFQ PS25-024) for the Twin Beech Corridor Study with a not-to-exceed contract amount of $40,000.00. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5417-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Neel-Schaffer, Inc. for Professional Traffic Engineering Services for (RFQ PS25-024) for the Twin Beech Corridor Study with a not-to­ exceed contract amount of $40,000.00. ADOPTED ON THIS 14TH DAY OF APRIL, 2025 Attest: Councilmember Kevin Boone introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves and accepts the Right-of-Entry and Permanent Utility Easement from the Fairhope Single Tax Corporation, Arthur R. Pouncey and Pam Pouncey to the City of Fairhope for and in consideration of the sum of THREE THOUSAND AND TWENTY FOUR DOLLARS ($3,024.00) for the following purposes, to-wit: The right to enter upon the hereinafter described land and grade, level, cut, fill, build, inspect, repair, replace and maintain a 180-degree return on a force main as part of the public sewer system, together with such valves, culverts, pipes, fittings and connections as may be necessary, and all other work related to the future maintenance of the Fairhope Sewer Utility Improvements Project located at 9621 Fairhope Avenue, Fairhope, Alabama 36532. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. 10849 14 April 2025 RESOLUTION NO. 5418-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves and accepts the Right-of­ Entry and Permanent Utility Easement from the Fairhope Single Tax Corporation, Arthur R. Pouncey and Pam Pouncey to the City of Fairhope for and in consideration of the sum of THREE THOUSAND AND TWENTY FOUR DOLLARS ($3,024.00) for the following purposes, to-wit: The right to enter upon the hereinafter described land and grade, level, cut, fill, build, inspect, repair, replace and maintain a 180- degree return on a force main as part of the public sewer system, together with such valves, culverts, pipes, fittings and connections as may be necessary, and all other work related to the future maintenance of the Fairhope Sewer Utility Improvements Project located at 9621 Fairhope Avenue, Fairhope, Alabama 36532. Adopted on this 14th day of April, 2025 Attest: Councilmember Jay Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Sherry Sullivan to inform and submit the Municipal Water Pollution Prevention Program (MWPP) Report for 2024 to the Department of Environmental Management. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5419-25 MUNICIPAL WATER POLLUTION PREVENTION (MWPP) PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Sherry Sullivan is hereby authorized to inform the Department of Environmental Management that the following actions were taken by the City Council of the City of Fairhope, Alabama. 1.Reviewed the MWPP Annual Report which is attached to the resolution. 10850 14 April 2025 2.Set forth the following actions and schedule necessary to maintain effluent requirement contained in the NPDES Permit, and to prevent the bypass and overflow of raw sewage within the collection system or at the treatment plant: Attest: (a)Continue to locate and repair breaches in the collection system that allow infiltration and flow into the wastewater system. (b)Continue to upgrade transmission capacity to keep pace with growth. (c)Continue to develop maintenance alarms within the SCADA System that encourage a proactive maintenance response to prolong the useful life of pumps and motors in the system. (d) Use the SCADA System using system storage and future side stream storage systems when available. ( e)Continue to perform O & M requirements to the treatment and collection system and complete repairs when discovered. Adopted this 14th day of April, 2025 k&JU-= City Clerk I, Lisa A. Hanks, City Clerk of the City of Fairhope, Alabama, do hereby certify that this is a true and correct copy of Resolution No. 5'°-s'99-,?5Passed and approved by the City Council of the City of Fairhope, Alabama, on the 14th day of April, 2025. sa.anks, City Clerk * * 10851 14 April 2025 Councilmember Corey Martin introduced in wntmg, and moved for the adoption of the following resolution, a resolution to award (Bid No. 25-026) to BLD Services, LLC for Fairhope Sewer Manhole Rehabilitation Annual Contract with a bid proposal for Base Bid Part One -Rohr Area (Sewer District) Manholes for $52,300.00, Base Bid Part Two -Lakewood Area (Sewer District) Manholes for $88,590.00 and Base Bid Part Three -Annual Contract Pricing for $358,178.00. Total Cost not-to-exceed $499,068.00. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5420-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope did request, receive, and open bids for the Fairhope Sewer Manhole Rehabilitation Annual Contract: Base Bid Part 1 -Rohr Area (Sewer District) Manholes, Base Bid Part 2 -Lakewood Area (Sewer District) Manholes, and Base Bid Part 3 -Annual Contract Pricing (Bid Number 25-026) for the Water/Wastewater Department. [2]At the appointed time and place, the following bids were opened and tabulated as follows: Vendor Rohr Area-Lakewood Area - Base Bid Part One Base Bid Part Two BLD Services, LLC $52,300.00 $ 88,590.00 Ranger Environmental Services, LLC $48,410.00 $100,805.00 Slau.e;hter Construction Company, Inc. $69,620.00 $115,250.00 Gulf Coast Under_ground, LLC $65,880.00 $126,520.00 [3]After evaluating the bid proposals with the required bid specifications, BLD Services, LLC is now awarded (Bid Number 25-026) for the Fairhope Sewer Manhole Rehabilitation Annual Contract: Rohr Area Manholes and Lakewood Area Manholes projects for a total of $140,890.00, and Base Bid Part Three -Annual Contract Pricing for $358,178.00 for a total not-to-exceed of $499,068.00. Adopted on this 14th day of April, 2025 * * 10852 14 April 2025 Attest: /4� City Clerk Councilmember Corey Martin introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of Repair Services for Well #2 Pump from Morrow Water Technologies for the not-to-exceed cost of $41,739.47. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5421-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of Repair Services for Well #2 Pump from Morrow Water Technologies for the not-to-exc eed Cost of $41,739.47. ADOPTED ON THIS 14TH DAY OF APRIL, 2025 Attest: � City Clerk Councilmember Corey Martin introduced in wntmg, and moved for the adoption of the following resolution, a resolution that the City Council approves the selection by Mayor Sherry Sullivan for Professional Consulting Services for (RFQ PS25-027) for I & I (Inflow and Infiltration) Identification Study to Duke's Root Control, Inc.; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. 10853 14 April 2025 RESOLUTION NO. 5422-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves the selection by Mayor Sherry Sullivan for Professional Consulting Services for (RFQ PS25-027) for I&I (Inflow and Infiltration) Identification Study to Duke's Root Control, Inc.; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. ADOPTED ON THIS 14TH DAY OF APRIL, 2025 Attest: �J�k City Cl rk Councilmember Jay Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 25-025) to Southcon for 46KV Transmission Line Project -Concrete Poles with a bid proposal not-to-exceed $105,956.00. Seconded by Councilmember Corey Martin, motion passed unanimously by voice vote. RESOLUTION NO. 5423-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope did request, receive, and open bids for 46KV Transmission Line Project -Concrete Poles (Bid Number 25-025) for the Electric Department. [2]At the appointed time and place, the following bids were opened and tabulated as follows: SouthCon Gresco Utility Supply Tri-State Utility Products, Inc. $105,956.00 $109,233.00 $117,706.00 10854 14 April 2025 (3] After evaluating the bid proposals with the required bid specifications, SouthCon is now awarded the bid for 46KV Transmission Line Project -Concrete Poles (Bid Number 25-025) for the Electric Department with a total bid proposal not-to-exceed of $105,956.00. Adopted on this 14th day of April, 2025 Attest: /4:� City Clerk Councilmember Corey Martin introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 25-031) to Gresco Utility Supply for 46KV Transmission Line Project -Transmission Switches with a bid proposal not-to-exceed $85,953.00. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5424-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: (1] That the City of Fairhope did request, receive, and open bids for 46KV Transmission Line Project -Transmission Switches (Bid Number 25-031) for the Electric Department. (2] At the appointed time and place, the following bids were opened and tabulated as follows: Gresco Utility Supply Wesco MV A Power, Inc. $85,953.00 $91,449.73 $102,220.00 (3] After evaluating the bid proposals with the required bid specifications, Gresco Utility Supply is now awarded the bid for 46KV Transmission Line Project - 10855 14 April 2025 Transmission Switches (Bid Number 25-03 I) for the Electric Department with a total bid proposal not-to-exceed of $85,953.00. Adopted on this 14th day of April, 2025 Attest: Councilmember Jay Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council authorizes submission to the Alabama Law Enforcement Agency's (ALEA) Homeland Security Grant Program (HSGP) for vehicle mitigation barriers and 250 additional metal control barricades. The total grant amount will be $200,000.00 with no match required. Seconded by Councilmember Corey Martin, motion passed unanimously by voice vote. RESOLUTION NO. 5425-25 AUTHORIZING THE EXECUTION OF A SUBRECIPIENT FUNDING AGREEMENT WITH THE ALABAMA LAW ENFORCEMENT AGENCY FOR THE STATE HOMELAND SECURITY GRANT WHEREAS, the City of Fairhope (hereinafter, "Subrecipient Grantee"), acting by and through its administrative agent, the Alabama Law Enforcement Agency (herei nafter, "ALEA"), submitted a grant application for the purpose of conducting exercises, receiving training or the purpose of equipment for the department; and WHEREAS, the City of Fairhope is the Subrecipient of grant funds from the State Homeland Security Grant Program through ALEA for $200,000.00 to be used to purchase soft target/crowded place protection equipment/barriers; and NOW THEREFORE THIS SUBRECIPENT FUNDING AGREEMENT, ("Agreement") is made and entered into by and between the Alabama Law Enforcement Agency and the City of Fairhope. NOW THEREFORE, BE IT RESOLVED BY THE CITY OF FAIRHOPE, IN REGULAR SESSION ASSEMBLED, that the City of Fairhope authorizes acceptance of 10856 14 April 2025 the grant award from the Alabama Law Enforcement Agency; authorizes Mayor Sherry Sullivan to sign the Subrecipient Funding Agreement for the State Homeland Security Grant in the amount of $200,000.00. DULY ADOPTED THIS 14TH DAY OF APRIL, 2025 Attest: �� City Clerk Councilmember Corey Martin introduced in writing, and moved for the adoption of the following resolution, a resolution to award Bid No. 25-027 for the procurement of two (2) New 2024 or 2025 Chevrolet Silverado 1500 PPV 4WD Crew Cab to Hardy Chevrolet Buick GMC Inc. for a not-to-exceed amount of $98,638.40. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5426-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope did request, receive, and open bids for Three (3) New 2024 and 2025 Chevrolet Silverado 1500 PPV 4WD Crew Cab (Bid Number 25-027) for the Police Department. [2]At the appointed time and place, the following bids were opened and tabul ated as follows: CJll'dF-BiOT.-llon Bid No. lS-027 l1lrM (3) -2024 « 2025 Cllevr-Si-1580 PPV 4WD Crow Cab Opontd ,_...,. J7. 2025 • 10:00 A.JI. 202•�· BldDoc-S--1500 v-�.., -,er-CaD IYMJ "--DI Velllde Pl1co/Eacll Hardy�� GMC. IJlc. N N081l &at• .... � y NOBIO _...._ y 15&,Z75.50 Dollvw)'Feo PorV- NOBll NOH> 1625 .. - 2U50.0...- DIIMty._lor --•seo ---,FN OolnwyDatofa< 4WDCrowCaD _,,,v.,..,.. p--..., _' P•olV...... - NOBID Ml.319..JD -- S450eecttOt NOBIO ..... ,813.00 IIISOb ... (2► eG-120u,i. HOObal.,._C31 -$48.1505.50 1152$jlOI'-., .. ,.,.,,. F-PO 10857 14 April 2025 [3]After evaluating the bid proposals with the required bid specifications, Hardy Chevrolet Buick GMC, Inc. is now awarded the bid for two (2) 2025 Chevrolet Silverado 1500 PPV 4WD Crew Cab Patrol Vehicles for the Police Department with a total bid proposal not-to-exceed of $98,638.40. Adopted on this 14th day of April, 2025 Attest: ��� City Cler Councilmember Corey Martin introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council hereby approves the payroll reallocation defined as the following effective immediately: the Police Department is requesting to organize a program for two (2) temporary Criminal Justice interns at an estimated cost of $4,050.00 per intern for the duration of 10 weeks [ est. $8,100.00 total]: and the available funding will be derived from payroll funds budgeted for one (1) Part-Time Police Officer position in the FY 2025 Budget. Seconded by Counci lmember Jay Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5427-25 WHEREAS, Fairhope Police Department is desirous of organizing a program for two Temporary Criminal Justice Interns for college students seeking a career in the Criminal Justice field; and WHEREAS, the City of Fairhope provided for one (1) Part-Time Police Officer position in the FY2025 Budget; and WHEREAS, the department is requesting to organize a program for two Temporary Criminal Justice Interns at an estimated cost of $4,050.00 per intern for the duration of the 10-week program [ est. $8,100.00 total]; and WHEREAS, Fairhope Police Department has identified the following available funds due to a payroll vacancy; and 14 April 2025 De t Position Police Part-Time Police Officer Position # To tal Amount 1953 $8,100.00 10858 WHEREAS, the Fairhope Police Department is requesting to reallocate the identified payroll funds to the two Temporary Intern positions. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the City Council hereby approves the payroll reallocation defined above effective immediately. ADOPTED THIS 14TH DAY OF APRIL, 2025 ATTEST: Councilmember Kevin Boone introduced in wntmg, and moved for the adoption of the following resolution, a resolution that the City Council approves and adopts the recommendations of the Personnel Board for the. reclassification of the Utilities Public Relations Coordinator (Grade 11) FLSA status from "exempt from overtime regulations" to "non-exempt from overtime regulations" with no effect to the assigned pay grade. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. RESOLUT ION NO. 5428-25 BE IT RESOL VED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves and adopts the recommendations of the Personnel Board for the reclassification of the Utilities Public Relations Coordinator (Grade 11) FLSA status from "exempt from overtime regulations" to "non-exempt from overtime regulations" with no effect to the assigned pay grade. 10859 14 April 2025 ADOPTED THIS 14TH DAY OF APRIL 2025 ATTEST: �df� City Clerk Councilmember Kevin Boone introduced in writing, and moved for the adoption of the following resolution, a resolution that the City of Fairhope approves the procurement of the Annual Renewal of CivicPlus Media that is on The Interlocal Purchasing System ("TIPS") (Contract #220105) with CivicPlus; and therefore does not have to be let out to bid. The total annual amount not-to-exceed $14,469.48. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. RESOLUTION NO. 5429-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope approves the procurement of the Annual Renewal of CivicPlus Media that is on The Interlocal Purchasing System ("TIPS") (Contract #220105) with CivicPlus; and therefore does not have to be let out for bid. The total annual amount not-to-exceed $14,469.48. ADOPTED ON THIS 14TH DAY OF APRIL, 2025 Attest: �L ---- City Clerk 10860 14 April 2025 Councilmember Corey Martin moved to grant the request of Chad Clark, Event Coordinator, The Fairhope Rotary Club Foundation requesting permission for approval of the "Fairhope Rotary Club Steak Cook-Off' on May 10, 2025, for street closures on Bancroft Street, between Fairhope Avenue and Morphy Avenue, and Johnson Avenue between Section Street and Bancroft Street; event from 12:00 p.m. to midnight; and approval to allow alcohol on City streets contingent upon ABC license and approval. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. Councilmember Corey Martin moved to grant the request of Gary Constantine requesting permission for a waiver of the Noise Ordinance for a Wedding Celebration being held at the Fairhope Inn in the evening hours of Saturday, April 11, 2026 to extend the 10:00 p.m. deadline to 10:30 p.m. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. City Council reviewed an application for a Special Retail License -More than 30 Days License by Lowrey Holdings, LLC d/b/a Sallie located at 406 Pine A venue, Fairhope, Alabama. Councilmember Jay Robinson moved to approve the issuance of the license. Seconded by Councilmember Corey Martin, motion passed unanimously by voice vote. Councilmember Jay Robinson moved to appoint Cal Cooper to the Pedestrian and Bicycle Committee for a three-year term which will expire April 2028. Seconded by Councilmember Corey Martin, motion passed un animously by voice vote. The following individuals spoke during Public Participation for Non-Agenda Items: 1)Gibbs Pearson, 126 White Av enue, Fairhope, Alabama 36532, addressed the City Council to propose convex mirrors in various street locations around the City. Mayor Sherry Sullivan requested Gibbs give his information to Jenny Wi lson, Assistant City Clerk to exchange with Chief Stephanie Hollinghead for the Streets and Traffic Committee. At the request of the City Attorney, Marcus E. McDowell, the City Council will rise from the meeting to go into Executive Session based on Alabama Code Section 36-25A-7(a)(4) to discuss security plans, procedures, assessments, measures, or systems, or the security or safety of persons, structures, facilities, or other infrastructures, the public disclosure of which could reasonably be expected to be detrimental to public safety and welfare. The approximate time to be in Executive Session is forty-five (45) minutes. Councilmember Jay Robinson moved to go into Executive Session. Seconded by Councilmember Kevin Boone, motion passed unanimously by voice vote. 10861 14 April 2025 Exited the dais at 6:14 p.m. Returned at 7:19 p.m. Councilmember Kevin Boone moved to adjourn the meeting. Seconded by Councilmember Jay Robinson, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 7:20 p.m.