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Home My WebLink About06-22-1987 Regular Meeting851 STATE OF ALABAMA X COUNTY OF BALDWIN X The City Council, City of Fairhope, met in regular session at 5:30 pm; Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 22 June 1987. Present were Mayor James P. Nix; Councilmembers Roy C. White, Jeanette Puckett, David E. Bishop, Michael A. Ford, and Barney L. Shull; City Attorney James Reid and City Clerk Evelyn P. Phillips. No one was absent. There being a quorum present, Mayor Nix called the meeting to order. Minutes of the 8 June 1987 regular session were duly approved. Mayor Nix issued a proclamation naming July 18th as "Francis 'Frank' Uteg" Day in Fairhope. Mr. Uteg, who resides in Fairhope, will retire from the US Secret Service on the 18th. The proclamation was presented by Councilmember Roy White whose son, Don, is now serving with the Secret Service and who was trained by Mr. Uteg. A public hearing was held on a proposed ordinance to amend the Zoning Ordinance. The amendments corrected some section references and clarified several definitions and passages in the Zoning Ordinance. No one present was opposed to the amendments. Councilman Bishop introduced the proposed ordi- nance which will be given final consideration at the next regular Council session. A public hearing was held on the 1987-88 Public Improve- ments Assessments Project. Mr. Thad Ingram, representing Moore Engineering Associates, advised property owners that estimated costs are: Volanta Pines subdivision $191,753.33 and Corte Office Park $418,148.96. During discussion, the following points were made: Mr. Fredericks and Mr. Corte were present. Mr. Corte had no objections to the estimated costs. Mr. Fredericks said the figure was higher than he had expected but he did not want to hold up the proceedings and did agree that he had no objections. Council advised Mr. Ingram that $3,000 should be deducted from the Corte Office Park estimate, and $4,125.00 should be deducted from the Volanta Pines estimate, which was included to "pin and plat lots". (This makes estimated costs: Volanta Pines - $1879628.33 and Corte Office Park - $415,148.96). Mr. Frederick_ asked that underground utilities be added to Volanta Pines. This was granted by Council and Mr. Ingram said it was already included in the estimated costs. Mr. Fredericks also presented a special agreement whereby he (Paul) and his brother (Pierce) agree:. to pay all assessments against (a) Lot 1, Block 23A, Frederick Subdivision, owned by R.H. Poser; (b) Lot 20, Unit 1, the Pines, owned by 0. A. & Clara Wilson; and (c) Lot 19, 22 June 1987 852 Unit 1, the Pines, owned by Charles R. Dade, within 30 days after final assessments are made. This agreement leaves only two property owners in the project: Pierce and Paul Frederick (Volanta Pines) and Julio Corte, Jr. (Corte Office Park). Councilman Ford moved to accept the agreement offered by the Fredericks, entitled "Letter of Intent and Guaranty", prepared by Attorney Ron Kopesky, signed by both Paul and Pierce Frederick, and dated 5 June 1987. Seconded by Councilman Shull, motion passed unanimously. Councilman Shull introduced Ordinance No. 790, an ordi- nance confirming Improvements Ordinance No. 789 with the addition of underground utilities on Plantation Boulevard, Quail Loop, and Bon Secour Avenue. In order to immediately consider this ordinance for adoption, Councilman White moved to suspend the rules. Seconded by Councilman Ford, motion to suspend was unanimously carried by the following vote: AYE - White, Puckett, Nix, Bishop, Ford, Shull. NAY - none. Councilman Shull then moved for final adoption of Confirming Ordinance No. 790. Seconded by Councilman Ford, motion to adopt was unanimously carried by the following vote: AYE - White, Puckett, Nix, Bishop, Ford, Shull. NAY - none. Councilman Shull introduced Ordinance No. 791, an ordi- nance fixing and establishing the grade of a certain portion of Plantation Boulevard, Ann Lane, Bon Secour Avenue, Quail Loop, and Greenwood Avenue. In order to immediately consider this ordinance for adoption, Councilman Bishop moved to suspend the rules. Seconded by Councilman White, motion to suspend was unanimously carried by the following vote: AYE - White, Puckett, Nix, Bishop, Ford, Shull. NAY - none. Councilman Shull then moved for final adoption of Grade Ordinance No. 791. Seconded by Councilman Ford, motion to adopt was unanimously carried by the following vote: AYE - White, Puckett, Nix, Bishop, Ford, Shull. NAY - none. Councilman White introduced, and moved for the adoption of, the following resolution. Seconded by Councilwoman Puckett, motion passed unanimously: RESOLUTION NO. 223-87 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that MOORE ENGINEERING ASSOCIATES, INC., shall be compensated no more than Ten percent (10%) of the contracted work on the 1987-88 Public Improvements Assessments Project: 7% for engineering and design 3% for work supervision ADOPTED THIS 22nd DAY OF JUNE, 1987. Jam s P. Nix, Mayor City 22 June 1987 853 Councilman Bishop introduced, and moved for the adoption of, the following resolution. Seconded by Councilman Ford, motion passed unanimously: RESOLUTION NO. o?R y'- BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: Section 1. That notice shall be given, asking for bids for public work in making improvements described in Improvements Ordinance No. 789, adopted 25 May 1987, (as modified, amended and confirmed by Ordinance No. 9 90 , adopted 22-June 1987,as provided in the 1975 Alabama Code. __S_estion 2. That the following notice shall be published once a week for two consecutive weeks in the EASTERN SHORE COURIER, a newspaper of general circulation in the City of Fairhope: NOTICE TO CONTRACTORS Sealed proposals will be received by the City of Fairhope, Alabama, at the City Hall, until 10:00 AM, on 10 July 1987, after which time no bids will be received, and then publicly opened and read, for furnishing all labor, materials, tools and equipment for the complete construction of certain improve- ments including grading, drainage, base, paving, concrete curb and gutter, storm sewers, water lines & services, and sanitary sewers in Volanta Pines subdivision and Corte Office Park subdivision under Improvements Ordinance No. 789, as modified and amended by Ordinance No. qqo of the City. Plans, specifications and con- tract documents are open to public inspection in the office of the City Engineer, MOORE ENGINEERING ASSOCIATES, North Section Street, Fairhope, Alabama; and may be obtained at said office upon deposit of $50.00 per set. The full amount of deposit will be refunded to persons or firms submitting a bid and all other deposits will be refunded (with deductions not exceeding the actual cost of the documents) upon return of all documents in good condition within 5 days after the bid opening. The right is reserved to reject any or all bids and to waive informalities and technicalities. No bid may be withdrawn after the scheduled closing time for at least 30 days. Only proposals submitted by bidders duly licensed as required by the Alabama Code will be considered. A certified check or bid bond in the amount of 5% of the total bid price must accompany each proposal, the payee of which to be the City of Fairhope. The successful bidder must furnish a surety bond for the faithful com- pletion of the work in the amount of 100% of the bid price, executed by a bonding company licensed to do business in the State of Alabama. Section 2. That the City Council will meet on the 13th day of July, 1987, at the City Hall, at 530 PM, for the purpose of hearing the tabulated report of ,bids received and the consideration of the Engineer's recommendation as to the bid award. ADOPTED THIS 22nd DAY OF.JUNE, 1987. a es P. NIX, mayor ity or 22 June 1987 854 Councilman White introduced an ordinance to amend Section 19-2 (a) of the City Code of Ordinances, having to do with paving specifications. This ordinance will be considered for final adoption at the next regular Council session. Mayor Nix opened the floor for nominations from the City of persons to be considered for selection by the Alabama Dept. of Revenue to serve on a County Board of Equalization. Councilman Bishop nominated Taney Brazeal of 559 Fairhope Avenue. Councilman Ford nominated Phil Porter Dyson of 525 South Church Street. Councilman White nominated Claude W. Arnold of 100 North Bancroft Street. There being no other nominations, Councilman Shull moved to close the nominations and submit the above three names for consideration. Seconded by Councilwoman Puckett, motion passed unanimously. Council reviewed the following report on bids on a utility trailer for the Gas Department: VENDOR COST DELIVERY Truck Equipment Co Pensacola, F1 $ 3,495 28 days Belshe Industries, Inc Techumseh, Ok $ 4,475 14 days Dixie Dozer & Equipment Mobile, Al $ 4,940 45 days Beard Equipment Co Pensacola, F1 $ 53,040 60 days The two lowest bidders do not meet specifications. We recommend acceptance of the bid of $4,940 from Dixie Dozer & Equipment Company of Mobile. Signed: Gene Fuqua, Gas Supt. Wayne Smith, Purch. Agt. Councilwoman Puckett moved to accept the lowest bid meeting specifications, Dixie Dozer $ Equipment Co at $4,940. Seconded by Councilman Shull, motion passed unanimously. Councilman Ford moved to close City Offices on Friday, July 3rd, in observance of the Fourth of July Holiday. Seconded by Councilman Bishop, motion passed unanimously. Councilman White moved to hear the following business not on the Agenda. Seconded by Councilman Ford, motion passed unanimously: Councilman White advised that he had a request from the Volunteer Fire Department for funds to help them pay off a loan they had undertaken to purchase a Phoenix Rescue System. The system is an improved method of rescuing trapped accident 22 June 1987 855 victums and, after a trade-in credit for the "Jaws of Life" equipment, some $3,945.00 is due on the loan. The request was for half this amount, or $1,972.50.' Councilman White moved that $1,500 be donated to the Department to help pay this loan. Seconded by Councilman Shull, motion passed unanimously. Councilman Bishop moved to hear the following business not on the Agenda. Seconded by Councilman White, motion passed unanimously: Councilman Bishop moved to authorize Building Official Bob Lunsford to replace the old sign giving general infor- mation at the Municipal Pier. Seconded by Councilwoman Puckett, motion passed unanimously. Mayor Nix asked the media to announce that, due to the recent death of Mr. Eugene Bosby, there may be a lag in garbage pickups in town and the City asks everyone to be patient while the Company gets through a transition period. The Mayor also welcomed Cheryl Washington, a new reporter for the EASTERN SHORE COURIER. Meeting was duly adjourned at 6:08 pm. Jame Nix, Mayor MIT