HomeMy WebLinkAbout04-23-1984 Regular Meeting569
STATE OF ALABAMA X
COUNTY OF BALDWIN X
The City Council, City of Fairhope, met in regular session
at 5:30 o'clock, P.M., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 23 April 1984.
Present were Mayor James P. Nix; Councilmembers Roy C. White,
Trisha Nelson, David E. Bishop and Michael A. Ford; City
Attorney James Reid and City Clerk Evelyn Phillips.
Absent: Councilman Barney L. Shull.
A quorum being present, Mayor Nix called the meeting to
order. Minutes of the 9 April regular session and the 12 April
special session were duly approved.
Councilman White moved for final adoption of Ordinance No. 739,
an ordinance rezoning property owned by the Baldwin County
Savings & Loan Association, located on the corner of Greeno
Road and Morphy Avenue, from R2 Residential to B4 Business and
Professional. Seconded by Councilwoman Nelson, motion passed
unanimously.
Councilman Bishop introduced, and moved for the adoption of,
the following resolution. Seconded by Councilwoman Nelson,
motion passed unanimously:
RESOLUTION NO. 119-84
WHEREAS, the City Council of the City of Fairhope has
heretofore authorized the incorporation of The Medical Clinic
Board of the City of Fairhope - North; and
WHEREAS, the City Council did hereby appoint the following
named persons as directors of said Medical Clinic Board for
the terms hereafter indicated; and
WHEREAS, the City Council has been asked to ratify and
confirm the appointments of said persons; NOW, THEREFORE
BE IT HEREBY RESOLVED That the following persons are hereby con-
firmed and their terms ratified as directors of The Medical
Clinic Board of the City of Fairhope - North as indicated:
Date of Ending
of Current
Name Term of Office
Thad H. Ingram, Jr. March 12, 1986
Claude Puckett March 12, 1988
J. Hillman Griggs March 12, 1990
ADOPTED THIS 23rd DAY OF,,APRIL, 1984.
gjt,9�2 Pe:rk
es P. Nix, May r
ity
23 April 1984
570
Councilman Ford moved to authorize the Mayor and the
Chairman of the Harbor Board to execute a 10-year lease with
Walter Marine Service, Inc. The lease is on a parcel of
land on Fly Creek on which Walter Marine will establish a
boat repair operation. Seconded by Councilwoman Nelson,
motion passed unanimously.
Attorney Reid explained to Council that some minor changes
were necessary in the Oil, Gas, and Mineral Lease approved by
Council between the Airport Board and Hughes & Hughes Company.
After discussion, Councilwoman Nelson moved to approve the
revisions. Seconded by Councilman Ford, motion passed unanimously.
Councilman Ford moved to renew the Sanitation Contract
with Eugene Bosby, on the same terms and conditions (3-yr term,
2.58 per unit) as the current contract; and to renew the Trash
Contract with Alabama Trash Service, Inc., on the same terms
and conditions (3-yr term, $6,903.33 month) as the current
contract. Seconded by Councilman White, motion passed unanimously.
Councilman Ford moved to approve the Recreation Board's
request to use $3,000 of the Recreation Improvement Fund monies
to blacktop area around Stimpson Field.(County is doing job,
Board is to purchase material.) Seconded by Councilman Bishop,
motion passed unanimously.
Councilman Bishop nominated Mrs. Elouise Benford for re-
appointment to a 5-year term on the Library Board. There being
no other nominations, Councilwoman Nelson moved to close the
nominations. Seconded by Councilman Bishop, motion passed
unanimously. Mrs. Benford is reappointed.
Councilman Ford nominated Don Smith for reappointment to
a 5-year term on the Recreation Board. There being no other
nominations, Councilman White moved to close the nominations.
Seconded by Councilman Bishop, motion passed unanimously.
Mr. Smith is reappointed.
Councilman Bishop nominated Sam Dyson for a 3-year term
on the Organic School Board. There being no other nominations,
Councilwoman Nelson moved the nominations be closed. Seconded
by Councilman White, motion passed unanimously. Mr. Dyson
is appointed.
Councilwoman Nelson nominated Lloyd Vick and Ben Barnhill,
each for 3-year terms, for reappointment to the Parking Authority.
There being no other nominations, Councilman Bishop moved to
close the nominations. Seconded by Councilman White, motion
passed unanimously. Mr. Vick and Mr. Barnhill are reappointed.
Councilman Ford nominated Mrs. Buddie Godard for the new
position, and Andrew Lindsey, Howard Wulff, Mrs. Lee Rencher,
and Mrs. Mary Johnson for reappointment, on the Community Appearance
Committee, each to serve 3-year terms. There being no other
nominations, Councilwoman Nelson moved to close the nominations.
Seconded by Councilman Bishop, motion passed unanimously. All
are appointed.
23 April 1984
571
Councilwoman Nelson moved to hear the following business
not on the Agenda. Seconded by Councilman Ford, motion passed
unanimously:
Councilman White moved to turn the Fourth of July Cele-
bration over to the Eastern Shore Chamber of Commerce. Seconded
by Councilman Ford, motion passed unanimously.
Meeting was duly adjourned.
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CITY OF FAIRHOPE, ALABAMA
FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
PARKER, FICKLING, HARTMANN E HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
SEPTEMBER 30, 1983
TABLE OF CONTENTS
Page
Accountants' opinion
l
General Purpose Financial Statements - combined
statements overview:
Combined balance sheet - all fund types and
account groups
2 - 3
Combined statement of revenues, expenditures and
changes in fund balances - All governmental fund
types
4
Combined statement of revenues, expenditures and
changes in fund balances - budget and actual -
All governmental fund types
5
Combining balance sheet - All Proprietary Fund types
6 - 7
Combined statement of income and retained earnings -
all Proprietary Fund types
8 - 9
Combined statement of changes in financial position
all Proprietary Fund types
10 - 11
Account Groups
General Fixed Assets
Statement of general fixed assets
12
Statement of changes in general fixed assets
13
General Long Term Debt
Statement of general long term debt
14
Notes to the financial statements
15 - 28
(continued)
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACC
CITY OF FAIRHOPE, ALABAMA
SEPTEMBER 30, 1984
TABLE OF CONTENTS (continued)
Page
Supporting Schedules:
Additional financial information
Individual Fund Financial Statements
General Fund:
Balance sheet 29
Statement of changes in fund balance 30
Statement of revenues - actual and budget 31 - 32
Statement of expenditures - actual and budget 33 - 36
Special Revenue Funds:
Combining Balance Sheet 37
Combining statement of revenues, expenditures
and changes in fund balances 38
Federal Revenue Sharing Fund:
Balance sheet 39
Statement of revenues, expenditures and
changes in fund balance - actual and budget 40
State of Alabama Gasoline Excise Tax Funds:
Balance sheet 41
Statement of revenues, expenditures and changes in
fund balance - actual and budget 42
Recreation Operating Fund:
Balance sheet 43
Statement of revenue, expenditures and changes in
fund balance - actual and budget 44 - 45
Recreation Capital Improvement Fund:
Balance sheet 46
Statement of revenue, expenditures and changes in
fund balance - actual and budget 47
Public Library Board:
Balance sheet 48
Statement of revenues, expenditures and
changes in fund balance - actual and budget 49
(continued)
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
SEPTEMBER 30, 1984
TABLE OF CONTENTS (continued)
10
Special Assessment Funds:
Combining balance sheet
50
Combining statement of revenues,
expenditures
and changes in fund balances -
actual and
budget
51
Debt Service Funds:
Combining balance sheet
52
Combining statement of revenues,
expenditures
and changes in fund balances -
actual and
budget
53
Schedule of Active Awards
54
Capital Project Funds:
Combining balance sheet
55
Combining statement of revenues, expenditures
and changes in fund balances - actual and
budget
56
Civic Center
Statement of revenue, expenditures and
changes in fund balances
57
Auditor's comments on compliance
58
Auditor's report on internal accounting control
59
Street Drainage - Community Development Block Grant
Balance sheet
60
Statement of revenue, expenditures and changes
in fund balances - actual and budget
63
Airport Improvements - Federal Aviation Administration
Balance sheet
64
Statement of revenue, expenditures and changes
in fund balances - actual and budget
65
Proprietary Funds:
Enterprise Funds: `
Electric Fund:
Balance sheet
66
Statement of income and retained earnings -
actual and budget
67
Natural Gas Fund:
Balance sheet
68
Statement of income and retained earnings -
actual and budget
69
Water and Wastewater Fund:
Balance sheet 70
Statement of income and retained earnings -
actual and budget 71
PARKER, FICKLING, HARTMANN 8 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
SAMUEL F. PARKER
LESLIE T. FICKLING
XAVIER A. HARTMANN, III
J. KENNETH HANAK
WAYNE A. GRUENLOH
RUCKER T. TAYLOR, III
ROBERT E. GRANT, JR.
1
PARKER, FICKLING, HARTMANN & HANAK, P.C.
CERTIFIED PUBLIC ACCOUNTANTS
FAIRHOPE, ALABAMA
ACCOUNTANTS' OPINION
December 12, 1984
MEMBER, AMERICAN INSTITUTE OF
CERTIFIED PUBLIC ACCOUNTANTS
Honorable James P. Nix, Mayor and
Members of the City Council
City of Fairhope, Alabama
We have examined the combined financial statements of the City of
Fairhope, Alabama and the combining, individual fund, and account group financial
statements of the City of Fairhope, Alabama as of and for the year ended September
30, 1984, as listed in the table of contents. Our examination was made in
accordance with generally accepted auditing standards and, accordingly, included
such tests of the accounting records and such other auditing procedures as we_
considered necessary in the circumstances.
In our opinion, the combined financial statements referred to above
present fairly the financial position of the City of Fairhope, Alabama at ,r
September 30, 1984, and the results of its operations and changes in financial
position of its proprietary fund types for the year then ended, inconformity with
generally accepted accounting principles applied on a basis consistent with that
of the preceding year. Also, in our opinion, the combining, individual fund, and
account group financial statements referred to above present fairly the financial
position of the individual fund and account groups of the City of Fairhope,
Alabama at September 30, 1984, and the results of operations of such funds and
changes in financial position of individual proprietary funds for the year then
ended, in conformity with generally accepted accounting principles applied on a
basis consistent with that of the preceding year.
Our examination was made for the purpose of forming an opinion on the
combined financial statements taken as a whole and on the combining, individual
fund, and account group financial statements. The accompanying financial infor-
mation listed as supporting schedules on the table of contents is presented for
purposes of additional analysis and is not a required part of the combined
financial statements of the City of Fairhope, Alabama. The information has been
subjected to the auditing procedures applied in the examination of the combined,
combining, individual fund, and account group financial statements and, in our
opinion, is fairly stated in all material respects in relation to the combined
financial statements taken as a whole.
Certified Public Accountants
PARKER, FICKLING, HARTMANN A HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL FUND TYPES
AND ACCOUNT GROUPS
COMBINED
BALANCE SHEET
SEPTEMBER
30, 1984
Govermental
Fund Types
Special
Special Debt
ASSETS
General Revenue
Assessment Service
CASH
$224,629 $112,472
$500,434 $162,293
RECEIVABLES (net of allowance for
uncollectible)
Utility customers
Miscellaneous
557 1,307
8,870
Public improvement assessments
8,323
417,790
Notes receivable
117,566
MATERIALS INVENTORIES
PREPAID OPERATING EXPENSES
DUE FROM THE OTHER FUNDS OF THE CITY
OF FAIRHOPE
94,442 68,243
SINKING FUNDS - Restricted cash and
investments
PROPERTY, PLANT AND EQUIPMENT:
Land, buildings and other improvement
Vehicles and equipment
Plant and distribution system
Construction in progress
Accumulated depreciation
UNAMORTIZED DEBT COST
UNAMORTIZED DEFERRED PLANT MAINTENANCE
AMOUNT AVAILABLE IN DEBT SERVICE FUNDS
AMOUNT TO BE PROVIDED FOR RETIREMENT
OF GENERAL LONG TERM DEBT
TOTAL ASSETS
$327,951 $182,022
$918,224 $288,.729
(continued)
PARKER, FICKLING, HARTMANN E HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
2
Capital
Project
$ 2,562
$ 2,562
Proprietary
Fund Types
Enterprise
$1,402%062
402,845
115,266
194,598
21,021
242,867
283,273
672,764
12,5693006
(4,083,132)
31,766
Account Groups
General General
Fixed Long Term
Assets Debt
6,413,338
755,099
72,404
$11,852,336 $ 7,240,841
Totals
(Memorandum Only)
September 30,
1984 1983
$ 2,404,452 $ 3,169,907
402,845
126,000
426,113
117,566
194,598
21,021
405,552
283,273
6,413,338
1,427,863
12,569,006
72,404
(4,083,132)
31,766
286,828 286,828
1,419,110 1,419,110
$ 1,705,938 $22,518,603
420,981
26,556
240,514
134,361
194,657
15,034
475,939
279,309
5,826,427
1,326,769
12,119,258
494,931
(3,688,430)
33,461
5,980
1,322,982
1,535,499
$23,934,135
(continued)
The notes to the financial statements are an integral part of this statement.
PARKER, FICK LING. HARTMANN & HANAK. P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL FUND TYPES AND ACCOUNT GROUPS
COMBINED BALANCE SHEET (CONTINUED)
SEPTEMBER 30, 1984
LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts payable
Contracts payable
Advance collection on assessments
Accrued expenses and taxes:
Payroll taxes
Employees' retirement
Interest
Utility taxes
Town of Daphne
All other
CUSTOMER DEPOSITS
DUE TO THE FUNDS OF THE CITY OF. FAIRHOPE
GENERAL OBLIGATION BONDS, WARRANTS,
NOTES AND MORTGAGE PAYABLE
REVENUE AND MORTGAGE BONDS PAYABLE
TOTAL LIABILITIES
FUND EQUITY
Contributed capital:
From other funds of the City
United States Government
Customers and developers, etc.
Investment in general fixed assets
Retained earnings
Fund balance - unreserved
Fund balance - reserved for debt
service
TOTAL FUND EQUITY
TOTAL LIABILITIES AND FUND EQUITY
_ Governmental Fund Types
Special Special Debt
General Revenue Assessment Service
$ 49,757 $ 3,833 $ $
6,511
7,048
658
1,900
1,276
252 8,621 120,241
699,062
64,844 13,112 .819,303 1,900
263,107 168,910
98,921 286,829
263,107 168,910 98,921 286,829
$327,951 $182,022 $918,224 $288,729
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
3
Proprietary
Fund Types
Capital
Project Enterprise
$ $ 426,934
4,788
5,310
120,335
456
311,431
10,000 266,438
10,000
(7,438)
(7,438)
$ 2,562
Account Groups
General General
Fixed Long Term
Assets Debt
Totals
(Memorandum Only)
September 30,
1984 1983
$ 480,524 $ 452,502
- 40,372
- 50,000
11,957 27,091
12,358 19,895
122,235 117,484
- 21,363
- 8,004
1,732 5,282
311,431 293,069
405,552 475,939
201,075
1,705,938 2,606,075
3,877,396
33-920,000
3,920,000
4,036,000
5,256,767
- 1,705,938 7,871,864
9,424,397
38,147
38,147
38,147
1,097,396
1,097,396
1,097,396
1,287,022
1,287,,022
1,067,593
7,240,841 7,240,841
6,576,195
4,173,004
4,173,004
3,953,998
424,579
352,173
385,750
1,424,236
6,595,569
7,240,841 - 14,646,739
14,509,738
$11,852,336
$ 7,240,841 $ 1,705,938 $22,518,603
$23,934,135
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL GOVERNMENTAL FUND TYPES
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
FOR THE YEAR ENDED SEPTEMBER 30, 1984
REVENUES
Taxes
Licenses and permits
Fines and forfeitures
State of Alabama
United States Government
Interest and rents
Charges for services
Other revenues
Loan proceeds
Transfer from other funds
Total revenues
EXPENDITURES
General government
Beach department
Sanitation department
Police department
Fire department
Street department
Staff agencies and other
Debt service payments
Principal
Interest
Other expenditures
Transfers to other funds
Public Library Board
Recreation department
Total expenditures
EXCESS REVENUES OVER (UNDER) EXPENDITURES
FUND BALANCE AT BEGINNING OF YEAR
Add: 1982-1983 assessment roll
Less: Transfer of completed construction
WARRANTS RETIRED (NOTE 11)
WARRANT PROCEEDS FOR DEBT RETIREMENT (NOTE 11)
FUND BALANCE (DEFICIT) AT END OF YEAR
Governmental Fund Types
Special Special
General Revenue Assessment
$ 440,394 $ 117,671 $
215,408
100,567
43,900
80,514
132,394
48,415
972,000
2,033,592
409,074
17,180
214,983
417,144
183,045
424,907
32,151
8,030
235,829
1,942,343
91,249
177,395
$ 268,644
52,703
50,104
2,427
24,273
89,285
336,463
3,741
162,201
91,911
84,740
342,593
(6,130)
175,040
$ 168,910
52,888
52,888
1,484
53,608
55,092
(2,204)
101,254
467,098
(467,227)
$ 98,921
PARKER. FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
4
Debt
Service
60,854
265,991
326,845
152,543
190,455
342,998
(16,153)
1,322,982
-1,020,000)
Capital
Project
335,343
5,537
340,880
348,056
348,056
(7,176)
(262)
Totals
(Memorandum Only)
Year ended September 30,
1
$ 558,065
$ 536,865
215,408
218,195
100,567
98,822
96,603
83,370
385,447
119,349
196,683
151,778
132,394
118,244
72,688
177,758
-
40,438
1,332,813
1,170,339
3,090,668 2,715,158
410,558
371,652
17,180
10,612
214,983
202,950
417,144
413,500
183,045
152,225
428,648
406,470
32,151
31,751
152,543
157089
244,063
192:240
356,086
70,833
398,030
427,903
91,911
109,890
84,740
70,961
3,031,082
2,618,076
59,586
97,082
1,776,409
659,327
467,098
(467,227)
(1,020,000)
- 1,020,000
$ 286,829 $ (7,438) $ 815,866 $1,776,409
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN& HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL GOVERNMENTAL FUND TYPES
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 1984
General
Special
Revenue
Over
Over
(Under)
(Under)
Actual
Budget
Budget
Actual
Budget
Budget
REVENUES
Taxes
$ 440,394
$ 433,800
$ 6,594
$117,671
$106,000
$ 11,671
Licenses and permits
215,408
219,108
(3,700)
Fines and forfeitures
100,567
93,700
6,867
State of Alabama
43,900
40,876
3,024
52,703
51,500
1,203
United States Government
-
-
-
50,104
50,104
Interest and rents
80,514
72,533
7,981
2,427
2,427
Charges for services
132,394
132,533
(139)
Other revenues
48,415
48,861
(446)
24,273
15,800
8,473
Transfers from other funds
972,000
900,000
_72,000
89,285
88,750
535
Total revenues
2,033,592
1,941,411
92,181
336,463
312,154
24,309
EXPENDITURES
General government
409,074
413,956
(4,882)
Beach department
17,180
13,500
3,680
Sanitation department
214,983
214,090
893
Police department
417,144
424,730
(7,586)
Fire department
183,045
175,692
7,353
Street department
424,907
424,750
157
3,741
3,741
Staff agencies and other
2,755
2,720
35
Debt service payments
Principal
Interest
Public Library Board
150
150
-
91,911
90,523
1,388
Other expenditures
8,030
8,030
-
Transfers to other funds
270,612
270,012
600
162,201
90,104
72,097
Recreation department
84,740
70,000
14,740
Total expenditures
1,947,880
1,947,630
250
342,593
250,627
91,966
EXCESS REVENUES OVER (UNDER)
EXPENDITURES
85,712
(6,219)
91,931
(6,130)
61,527
(67,657)
FUND BALANCE (DEFICIT) AT
BEGINNING OF YEAR
177,395
177,395
-
175,040
175,040
-
Add: Assessment roll
Less: Completed construction
WARRANTS RETIRED (NOTE 11)
FUND BALANCE (DEFICIT) AT END
OF YEAR
$ 263,107
$ 171,176
$ 91,931
$168,910
$236,567
$(67,657)
PARKER, FICKLING, HARTMAN N & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
5
Tot al s
Special Assessment Debt Service Capital Project (Memorandum Only)
Over Over Over Over
(Under) (Under) (Under) (Under)
Actual Budget Budget Acutal Budget Budget Actual Budget Budget Actual Budget Budget
$ $ $ $ $ $ $ $ $ $ 558,065 $ 539,800 $ 18,265
215,408 219,108 (3,700)
100,567 93,700 6,867
96,603 92,376 4,227
335,343 335,343 - 385,447 385,447 -
52,888 52,654 234 60,854 60,000 854 196,683 185,187 11,496
132,394 132,533 (139)
72,688 64,661 8,027
265,991 2652829 162 51537 51537 1,332,813 1,260,116 72,697
52,888 52,654 234 3262845 325,829 1,016 340,880 340,880 - 3,090,668 2,972,928 117,740
1,484 1,455
53,608 53,608
29
152,543
190,455
55,092 55,063 29 342,998
410,558 415,411 (4,853
17,180
13,500
3,680
214,983
214,090
893
417,144
- 424,730
(7,586
183,045
175,692
7,353
428,648
424,750
3,898
2,755
2,720
35
148,543 4,000 152,543 148,543 4,000
192,405 (1,950) 244,063 246,013 (1,950
92,061 90,673 1,388
348,056 347,811 245 356,086 355,841 245
432,813 360,116 72,697
84,740 70,000 14,740
340,948 21050 348,056 347,811 245 3,036,619 2,942,079 94,540
(2,204) (2,409) 205 (16,153) (15,119) (1,034) (7,176) (6,931) (245) 54,049 30,849 23,200
101,254 101,254 - 1,322,982 1,322,982 - (262) (262) 1,776,409 1,776,409 -
467,098 - 467,098 467,098 - 467,098
(467,227) - (467,227) 467,227) - (467,227,
(1,020,000)(1,020,000) - (1,020,000)(1,020,000) -
18,921 $ 98,845 $ 76 $ 286,829 $ 287,863 $ (1,034) $ (7,438) $ (7,193) $ (2453 810,329 $ 78� 7,258 $ 23,071
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALBAMA
ALL PROPRIETARY FUND TYPES
COMBINING BALANCE SHEET
SEPTEMBER 30, 1984
Water and
Electric
Natural Gas
Wastewater
ASSETS
Fund
Fund
Fund
CURRENT ASSETS
Cash:
Operating accounts
$ -
$ -
$ 18,543
Interest bearing accounts
856,232
206,260
49,263
Construction accounts - restricted
-
-
6,900
Sinking fund accounts
14,362
44,688
205,814
870,594
250,948
280,520
Receivables:
Utility customers
392,263
59,838
Other receivables
103,611
4,324
7,331
Allowance for uncollectible accounts
(46,320)
(1,860)
(1,076)
449,554
62,302
6,255
Materials inventories
87,287
69,568
37,743
Prepaid operating expenses
7,948
5,455
7,618
Total current assets
1,415,383
388,273
332,136
SINKING FUNDS - Restricted
Reserve and replacement funds
-
172,274
110,999
PROPERTY, PLANT AND EQUIPMENT (at cost)
Plant and distribution system
3,063,038
1,806,367
7,699,601
Vehicles and equipment
314,258
196,868
161,638
3,377,296
2,003,235
7,861,239
Accumulated depreciation
(1,200,653)
(1,055,768)
(1,826,711)
Property, plant and equipment -
net 2,176,643
947,467
6,034,528
OTHER ASSETS
Unamortized debt cost
324
31,442
Unamortized deferred plant maintenance
Inter fund receivables
199,351
43,516
Total other assets
324
199,351
74,958
TOTAL ASSETS
$ 3,5929350
$ 1,707,365
$ 6,552,621
(continued)
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
C:
Totals
(Memorandum Only)
September 30,
1984 1983
$ 18,543
1,111,755
6,900
264,864
1,402,062
452,101
115,266
(49,256)
518,111
194,598
21,021
2,135,792
283,273
12,569,006
672,764
13,241,770
(4,083,132)
9,158,638
31,766
242,867
274,633
$11,852,336
$ 538,165
423,057
38,440
237,134
1,236,796
445,143
16,177
(27,098)
434,222
194,657
15,034
1,880,709
279,309
12,119,258
606,886
12,726,144
(3,688,430)
9,037,714
33,461
5,980
284,184
323,625
$11,521,357
(continued)
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN A HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL PROPRIETARY FUND TYPES
COMBINING BALANCE SHEET (CONTINUED)
SEPTEMBER 30, 1984
LIABILITIES AND CAPITALIZATION
CURRENT LIABILITIES
Accounts payable:
Trade
Miscellaneous
Accrued expenses and taxes:
Insurance - casualty
Payroll taxes
Employees' retirement
Interest
Utility taxes
Employees withholdings
Town of Daphne
Customer deposits
Revenue bonds and general obligation
warrants payable
Notes payable, Central Bank of the South
Total current liabilities
NON CURRENT LIABILITIES
Revenue bonds and general obligation
warrants payable
Notes payable, Central Bank of the South
Interfund payables
Total non current liabilities
TOTAL LIABILITIES
CAPITALIZATION
Contributions in aid of construction:
United States Government
Customers and developers
Contributed capital from other
funds of the City of Fairhope
Retained earnings
Total capitalization
TOTAL LIABILITIES AND CAPITALIZATION
Electric
Fund
$ 345,345
345,345
1,822
1,929
2,353
151
6,255
311,431
42,000
8,371
713,402
139,000
11,704
255,158
405,862
1,119,264
101,185
2,371,901
2,473,086
$3,592,350
Natural Gas
Fund
$ 71,968
71,968
Water and
Wastewater
Fund
$ 9,621
9,621
1,460
1,506
1,643
1,738
4,800
113,182
267
38
8,170 116,464
45,000 67,000
125,138 193,085
315,000 3,493,000
5,526 5,754
320,526 3,498,754
445,664 3,691,839
1,097,396
168,317
1,017,520
38,147
1,093,384
707,719
1,261,701
2,860,782
$1,7 07 3 5
$6,552,621
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNT
h
Totals
(Memorandum Only)
September 3U,
1984 1983
$ 426,934
426,934
4,788
5,310
120,335
456
130,889
311,431
154,000
8,371
11031,625
3,947,000
11,704
266,438
4,225,142
5,256,767
1,097,396
1,287,022
38,147
4,173,004
6,595,569
$11,852,336
$ 399,771
3,778
403,549
3,983
10,805
8,475
116,946
21,363
655
8,004
170,231
293,069
155,000
7,578
1,029,427
4,101,000
20,075
213,721
4,334,796
5$64,223
38,147
3,953,998
6,157,134
$11,521,357
The notes to the financial'statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL PROPRIETARY FUND TYPES
COMBINED STATEMENT OF INCOME AND RETAINED EARNINGS
FOR THE YEAR ENDED SEPTEMBER 30, 1984
Water and
Electric
Natural Gas
Wastewater
Fund
Fund
Fund
OPERATING REVENUES
Utility services
$4,080,283
$2,674,396
$ 921,370
Other charges, sales and receipts
37,248
392
15,070
Total operating revenues
4,117,531
2,674,788
936,440
OPERATING EXPENSES
Cost of utilities sold
23,850,595
1,844,465
136,348
Operating, maintenance and administrative
salaries (Note 16)
255,974
207,017
232,323
Operation and maintenance of plant
34,298
18,651
101,280
Gasoline and oil
6,043
7,315
8,450
Vehicle and equipment repairs
16,156
6,762
9,881,
Audit and accounting fees
3,055
4,230
3,055
Bad debts
20,004
-
-
Christmas bonuses
1,560
1,380
1,345
Bond issue expense
185
-
1,511
Computer expenses
3,135
2,339
2,352
Dues and memberships
9,166
987
385
Electric energy furnished City of Fairhope
68,443
-
-
Engineering services
21,838
13,607
9,550
Insurance, casualty
23,261
12,439
23,164
Insurance, employees group
22,442
23,111
27,912
Legal fees
375
9,990
-
Miscellaneous
120
44
612
Office supplies and postage
9,984
2,832
8,106
Payroll taxes
19,972
16,431
17,104
Professional services
1,865
-
1,546
Employees' retirement
15,953
14,586
15,173
Telephone
3,982
2,864
4,405
Rental
-
-
412
Travel, training and school
3,897
4,696
866
Uniforms
2,611
2,608
2,652
Trustee fees
-
500
1,510
Distribution of joint revenue
-
11,648
-
Utilities
-
1,250
-
Total operating expenses
3,394,914
2,209,752
609,942
EARNINGS FROM OPERATIONS BEFORE DEPRECIATION
722,617
465,036
326,498
Depreciation
121,099
65,239
208,363
EARNINGS FROM OPERATIONS (carried forward)
$ 601,518
$ 399,797
$ 118,135
(continued)
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
1.1
Totals
(Memorandum Only)
Year ended September
1 9,94
$7,676,049
52,710
7,728,759
4,831,408
695,314
154,229
21,808
32,799
10,340
20,004
4,285
1,696
7,826
10,538
68,443
44,995
58,864
73,465
10,365
776
20,922
53,507
3,411
45,712
11,251
412
9,459
7,871
2,010
11,648
1,250
6,214,608
1,514,151
394,701
$1,119,450
(continued)
The notes to the financial statements are an integral part of this
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL PROPRIETARY FUND TYPES
COMBINED STATEMENT OF INCOME AND RETAINED EARNINGS (CONTINUED)
FOR THE YEAR ENDED SEPTEMBER 30, 1984
Water and
Electric
Natural Gas
Wastewater
Fund
Fund
Fund
EARNINGS FROM OPERATIONS (brought forward)
$ 601,518
$ 399,797
$ 118,135
OTHER (DEDUCTIONS) INCOME
Interest expense
(13,357)
(14,700)
(184,464)
Interest earned
60,758
33,936
27,144
Earnings transferred to the General Fund
of the City of Fairhope
(440,000)
(440,000)
(20,000)
Purchased natural gas refunds for
prior years
90,239
Alabama Power Company refund
Total other (deductions) income
(392,599)
(330,525)
(177,320)
NET EARNINGS (LOSS)
208,919
69,272
(59,185)
Retained earnings at beginning of year
2,162,982
1,024,112
766,904
RETAINED EARNINGS AT END OF YEAR
$2,371,901
$1,09�3,38844
$ 707,719
PARKER, FICKLING, HARTMANN A HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
E
a
Totals
(Memorandum Only)
Year ended September 30,
1984 1983
$1,119,450 $1,268,0
(212,521)
121,838
(900,000)
90,239
(900,444)
219,006
3,953,998
$4,173,004
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL PROPRIETARY FUND TYPES
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION
FOR THE YEAR ENDED SEPTEMBER 30, 1984
Water and
Electric
Natural Gas
Wastewater
Fund
Fund
Fund
SOURCES OF WORKING CAPITAL
From operations:
Net earnings (loss)
$ 208,919
$ 69,272
$ (59,185)
Add charges to earnings not
requiring current working capital,
depreciation and amortization
121,284
65,239
215,854
Working capital provided by
operations
330,203
134,511
156,669
Proceeds of water revenue bonds
Contributions and grants in aid
of construction
7,604
19,255
192,570
Increase (decrease) in interfund
payables
150,723
(57,663)
(40,343)
Total sources of working capital
488,530
96,103
308,896
USES OF WORKING CAPITAL
Increase (decrease) in sinking funds
6,054
(2,090)
Acquisition of property, plant and
equipment
202,586
82,378
230,662
Reduction of long term debt
50,371
45,000
67,000
Increase (decrease) in interfund receivables
(129,913)
62,305
26,291
Total uses of working capital
123,044
195,737
321,863
INCREASE (DECREASE.) IN WORKING CAPITAL
$ 365,486
$ (999,634)
$ (®)
(continued)
PARKER, FICKLING, HARTMANN d NANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
10
Totals
(Memorandum Only)
Year ended September 30,
1984 1983
$ 219,006
402,377
621,383
219,429
52,717
893,529
3,964
515,626
162,371
(41,317)
640,644
$ 252,885
(continued)
$ 479,901
(38,636)
1,250,040
676,677
162,579
105,939
960,509
$ 289,531
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL PROPRIETARY FUND TYPES
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION (CONTINUED)
FOR THE YEAR ENDED SEPTEMBER 30, 1984
Water and
Electric
Natural Gas
Wastewater
Fund
Fund
Fund
NET CHANGES IN ELEMENTS OF WORKING CAPITAL -
INCREASES (DECREASES)
CURRENT ASSETS:
Cash
$ 280,587
$ (94,031)
$ (21,290)
Receivables
107,568
(23,352)
(327)
Inventories
13,036
(2,473)
(10,622)
Prepaid expenses
221
4,903
863
Increase (decrease) in current
assets
401,412
(114,953)
(31,376)
CURRENT LIABILITIES
Accounts payable, trade
29,705
(66)
(6,254)
Accrued expenses
(25,296)
(15,253)
1,207
Customer deposits
27,724
(9,362)
Revenue bonds, notes and general
obligation warrants payable
3,793
(4,000)
Increase (decrease) in current
liabilities
35,926
(15,319)
(18,409)
INCREASE (DECREASE) IN WORKING CAPITAL
$ 365,486
$ (99,634)
$ (12,967)
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
11
Total
(Memoranda
Year ended Sel
1984
$ 165,266
83,889
(59)
5,987
255,083
23,385
(39,342)
18,362
(207)
2,198
$ 252,885
The notes to the financial statements are an ii
PARKER, FICKLING, HARTMANN& HANAK, P.C.I___
12
CITY OF FAIRAOPE, ALABAMA
STATEMENT OF GENERAL FIXED ASSETS
SEPTEMBER 30, 1984 AND 1983
ASSETS
Land and buildings
Municipal beach and pier
Municipal airport
Street paving and improvements
Municipal fishing dock
Equipment
Recreational facilities
Construction work in progress
TOTAL GENERAL FIXED ASSETS
INVESTMENT
INVESTMENT IN GENERAL FIXED ASSETS
AT BEGINNING OF YEAR
Add: Acquisitions during the current year
Less: Retirement during the current year
INVESTMENT IN GENERAL FIXED ASSETS
AT END OF YEAR
1984
1983
$1,635,482
$1,510,846
644,719
644,719
1,141,292
1,141,292
2,156,685
1,714,860
29,572
29,572
755,099
719,883
805,588
785,138
72,404
29,885
$7,240,841
$6,576,195
$6,576,195
$6,447,473
996,879
226,136
7,573,074
6,673,609
332,233
97,414
$7,240,841 $6,576,195
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
13
CITY OF FAIRHOPE, ALABAMA
STATEMENT OF CHANGES IN GENERAL FIXED ASSETS
FOR THE YEAR ENDED SEPTEMBER 30, 1984
General
General
Fixed Assets
Fixed Assets
Oct.1,1983
Additions
Retirements Sept.30,1984
LAND AND BUILDINGS
Park property
$ 1,000
$
$ $ 1,000
City garage property
29,090
29,090
Sundry property
10,106
10,106
Police and fire station
67,239
35,176
102,415
City garage and warehouse
56,684
56,684
Civic Center building - old
17,198
17,198
Civic Center building
1,329,529
89,460
1,418,989
1,510,846
124,636
1,635,482
MUNICIPAL BEACH AND PIER
644,719
644,719
MUNICIPAL AIRPORT
1,141,292
1,141,292
MUNICIPAL FISHING DOCK
29,572
29,572
STREET PAVING AND
IMPROVEMENTS
1,714,860
441,825
2,156,685
EQUIPMENT
Civic Center
36,821
1,977
38,798
Public Library
26,607
26,607
Police Department
110,836
25,789
136,625
Fire Department
132,257
13,376
26,696 118,937
Street Department
324,346
7,099
331,445
General Government
45,949
5,008
50,957
Sanitation Department
43,067
8,663
51,730
719,883
61,912
26,696 755,099
RECREATIONAL FACILITIES
Land
64,000
64,000
Stimpson Field and
Volanta Field
202,603
2,962
205,565
Tennis courts
25,033
25,033
Swimming pools
103,186
103,186
Bath houses and restrooms
31,597
31,597
Equipment
20,374
7,303
27,677
Fencing
18,048
18,048
Playground equipment
8,337
8,337
Young Street building
3,667
3,667
Football stadium and
buildings
308,293
10,185
318,478
785,138
20,450
805,588
CONSTRUCTION W-I-P
STREET DRAINAGE
29,885
275,652 305,537
-
CONSTRUCTION W-I-P
AIRPORT IMPROVEMENTS
-
72,404
72,404
TOTALS $6,576,195 $ 996,879 $ 332,233 $7,240,841
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
14
CITY OF FAIRHOPE, ALABAMA
STATEMENT OF GENERAL LONG TERM DEBT
SEPTEMBER 30, 1984 AND 1983
AMOUNT AVAILABLE AND TO BE PROVIDED
FOR THE PAYMENT OF GENERAL LONG TERM DEBT
1984
1983
Amount available in debt service funds
$ 286,828
$1,322,982
Amount to be provided
1,419,110
1,535,499
TOTAL AVAILABLE AND TO BE PROVIDED
$1,705,938
$2,858,481
GENERAL LONG TERM DEBT
OUTSTANDING
General obligation warrants, Series 1982
(dated June 1, 1982) (Note 12)
$ -
$1,000,000
General obligation refunding warrants
(dated April 1, 1982)
290,000
330,000
General obligation recreational warrants.
(dated July 1, 1976)
175,000
195,000
General obligation various purpose warrants
(dated December 1, 1978)
330,000
385,000
General obligation public improvements bonds
(dated December 1, 1978)
200,000
240,000
Mortgage payable, Central Bank of the South
(dated August 27, 1983)
15,000
16,806
Note payable, Central Bank of the South
(dated February 24, 1982)
-
32,937
General obligation warrants
(dated June 1, 1983) (Note 12)
1,395,000
1,430,000
Total general obligation warrants, bonds and notes
2,405,000
3,629,743
Less bonds and warrants payable by
Special Assessment Funds:
Portion of general obligation various
purpose warrants (dated December 1, 1978)
138,600
161,700
General obligation public improvement
bonds (dated December 1, 1978)
_
200,000
240,000
General obligation warrants
(dated June 1, 1983)
360,462
369,562
Total 699,062 771,262
TOTAL GENERAL LONG TERM DEBT OUTSTANDING $1,705,938 $2,858,481
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
15
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Purposes of Funds and Account Groups - The City utilizes the following
funds and account groups:
1. The General Fund is used to account for all revenues and ex-
penditures applicable to the general operations of city
government which are not properly accounted for in another
fund. All general operating revenues which are not restricted
or designated as to use by outside sources are recorded in the
General Fund.
2. Special Revenue Funds are operating funds for which the use of
revenues is restricted or designated by outside sources, and
to account for revenue derived from specific taxes or other
specific resource to finance particular functions or activi-
ties of government.
3. Special Assessment Funds are used to account for special assess-
ments levied to finance public improvements..
4. Debt Service Funds are used to account for the accumulation of
resources for, and the payment of, general long-term debt prin-
cipal, interest and related costs not paid by the Special
Assessment Funds and Enterprise Funds.
5. The Electric Fund, Natural Gas Fund and Water and Wastewater
Fund, which are Enterprise Funds, are used to account for the
operations of the utilities, related debt, property, plant and
equipment.
6. Capital Project Funds are used to account for financial re-
sources to be used for the acquisition or construction of major
facilities other than those financed by proprietary funds and
Special Assessment Funds.
7. The General Fixed Assets Account Group is used to account for
fixed assets required for general city purposes.
8. The General Long Term Debt Account Group is used to account for
the outstanding principal balances of General Long Term Debt,
not accounted for in the Enterprise Funds and Special Assess-
ments Fund.
Basis of Accounting:
1. All governmental type funds -
The accounts of the governmental funds are maintained on the
modified accrual basis. Under the modified accrual basis,
expenditures,. other than accrued interest on general long term
debt are recorded at the time liabilities are incurred and
revenues are generally recorded when received in cash, except
for certain revenues which are accrued when they are both
measurable and available or have not been received at the
normal time of receipt.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNT
16
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued)
.2. Enterprise Funds - The accounts of the Utility Funds are main-
tained on the accrual basis, revenues are recorded when earned
and liabilities when they are incurred.
Property, plant and equipment - Additions, improvements and
renewals are capitalized at cost. Maintenance and repairs are
charged to expense as incurred. Depreciation is provided us-
ing the straight line method over the estimated useful lives of
the assets. Retired plant and equipment are removed from the
accounts at their respective costs.
Receivables from utility customers - The Electric Fund pur-
chases at face value, the utility receivables of the Natural
Gas Fund and Water and Wastewater Fund. Purchase is made at
the time customers are billed.
Inventories - Materials and supplies inventories are valued at
cost and consist largely of items to be used to construct and
maintain utility plant.
Debt issue cost and discount - Issuance expenses on long term
debt are deferred and amortized, on the bonds outstanding
method, over the terms of the related issues.
Deferred charges - Expenditures for operation and maintenance
which will benefit future periods are amortized over the
periods benefited.
Contributions in aid of construction - Non refundable payments
from customers and governmental agencies for the purpose of
construction of utility plant, to which the City retains title,
are capitalized, with no effect on revenues.
3. General Fixed Assets Account Group - Fixed assets acquired or
constructed for general governmental services are recorded as
expenditures in the funds making the expenditure and capita-
lized at cost in the General Fixed Assets Account Group. No
provision is being made for depreciation. Retired assets are
removed at their respective cost.
4. Comparative data - Comparative total data for the prior year
have been presented in the accompanying financial statements in
order to provide an understanding of changes in the City's
financial position and operations.
Financial Statements Not Included - Financial statements of the
following independent boards and agencies are not included herein.
Although the City does appoint members to certain boards, City
management does not exert significant influence or control and does
not, except to the extent disclosed herein, guarantee any of their
outstanding debts:
Bay Medical Clinic Board
Industrial Board of the City of Fairhope
City of Fairhope Medical Clinic Board - East
City of Fairhope Medical Clinic Board - West
City of Fairhope Medical Clinic Board - North
PARKER, FICKLING, HARTMANN d HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
17
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 2 RETIREMENT PLAN
The City has a funded contributory retirement plan, which went into
effect January 1, 1980, with the Employees' Retirement System of
Alabama. All new employees (if they meet age requirements) of the
City must become members of the retirement plan. Monthly contri-
butions to the plan for current and past service costs are based on
actuarial estimates prepared by the Employees' Retirement System of
Alabama. Employees contribute 5% of their regular salary and the
City's contribution rate for the year ended September 30, 1984 was
6.09%, with the rate remaining unchanged at October 1, 1984.
NOTE 3 TOTAL COLUMNS ON COMBINED STATEMENTS - INTERPRETATION OF "TOTAL
MEMORANDUM ONLY" COLUMN
Amounts in the "Total Memorandum Only" column represent the mathe-
matical summing of the combined statement line items of the fund
types and account groups included therein. The total columns on the
Combined Statements - Overview are captioned Memorandum Only to
indicate that they are presented only to facilitate financial
analysis. Data in these columns do not present financial position,
results of operations, or changes in financial position in conform-
ity with generally accepted accounting principles. Neither is such
data comparable to a consolidation. Interfund eliminations have not
been made in the aggregation of this data. Because these fund types
and account groups utilize a different basis of accounting, amounts
in the "Total" column do not necessarily represent comparable total
resources available for spending or appropriation. The "Total"
column in the combined balance sheet includes an amount which, while
classified as an asset, is not an asset in the usual sense. The
caption "Amount to be provided" represents only the amount of future
revenues required to liquidate existing debt recorded in the
long-term debt account group.
NOTE 4 STREET IMPROVEMENT ASSESSMENTS RECEIVABLE
Street improvement assessment receivables as of September 30, con-
sisted of unpaid assessment from the following years:
September
30,
Year
1984
1983
1962
$ 151
$ 151
1963
1,449
1,449
1966
508
868
1970
1,422
1,460
1974
4,792
7,432
1977 - 1978
164,063
229,154
1982 - 1983
253,728
-
TOTAL
$426,113
$240,514
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNT
18
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 5 GENERAL FUND - CASH
The General Fund's cash in the bank at September 30, consisted of
the following balances:
September
30,
1984
1983
General operating
$ 26$94
$ 43,939
Payroll
99
400
Airport - checking
7,654
1,073
Pooled funds - certificate of deposit
153,716
83,438
Beach revenue - checking
941
8,513
Beach revenue - savings
70
2,122
Flood disaster
-
7
Parking authority - checking & savings
225
7,124
Municipal fountain - savings
1
67
Industrial park - savings
3
65
New City Hall - money market
35,301
108,015
TOTAL
$224,404
$254,763
NOTE 6 FEDERAL REVENUE SHARING FUNDS
The City of Fairhope's Federal Revenue Sharing funds received during
the fiscal years ended September 30, 1984 and 1983 were expended to
the City of Fairhope Public Library Board for operating and
maintenance of the Fairhope Public Library.
NOTE 7 SINKING FUNDS - PROPRIETARY FUNDS
The cash and investments in these sinking funds (bond, reserve and
replacement funds) are restricted as to their use in accordance with
their respective bond indentures.
The amounts in the various sinking funds was as follows at
September 30:
1953 series
1961 series
1972 series
1973 series
1978 series
1982 series
1983 series
G b
September 30,
1984
1983
$ -
$ 26,476
273,619
268,131
45,568
46,440
37,098
30,542
7,885
7,919
143,709
113,589
25,897
8,293
14 362
15 053
eneral o ligation electric warrants , ,
TOTALS $548,138 $516,443
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTAN
19
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 8 REVENUE BONDS, NOTES AND WARRANTS PAYABLE - PROPRIETARY FUNDS
September 30,
1984 1983
Electric Fund
(a) General obligation electric warrants
dated January 1, 1982, interest
rate 5.2% payable semi annually,
remaining principal payable July 1,
1985 through July 1, 1988
Current
Non current
Total
(b) Note payable Central Bank of the
South, dated November 24, 1981,
interest rate 10%, monthly
payments $833.50 including
interest, secured by computer
equipment
Current
Non current
Total
Natural Gas Fund
(a) First mortgage gas, water and waste-
water revenue bonds, 1961 series,
dated December 1, 1961, interest
rate 4% on $360,000, payable semi
annually, remaining principal payable
December 1, 1984 through December 1,
1991
Current
Non current -
Total
(continued)
$ 42,000 $ 39,000
139,000 181,000
181,000 220,000
8,371
7,578
11,704
20,075
20,075
27,653
45,000
315,000
45,000
360,000
360,000
405,000
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOU
20
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 8 REVENUE BONDS, NOTES AND WARRANTS PAYABLE - PROPRIETARY FUNDS
(continued)
Water and Wastewater Fund
(a) First mortgage water and wastewater
revenue bonds, 1953 series, dated
December 14, 1953, interest rate
4 3/4% payable semi annually, re-
maining principal payable January 1,
1984
Current
Non current
Total
(b)' First mortgage water and wastewater
revenue bonds, 1972 series, dated
December 1, 1972, interest rate
4 1/2 to 5% on $130,000 and 5 to
5.3% on $440,000, payable semi
annually, remaining principal
payable December 1, 1984 through
December 1, 1994
Current
Non current
Total
(c) Special obligation wastewater revenue
bonds, Alabama Pollution Control
.Finance Authority, 1973 series, dated
January 1, 1973, interest rate 5.9%
on $100,000, payable semi annually,
remaining principal payable January 1,
1985 through January 1, 1989
Current
Non current
Total
(continued)
September 30,
1984 1983
$ - 11,000
11,000
40,000
40,000
530,000
570,000
570,000
610,000
20,000
20,000
80,000
100,000
100,000
120,000
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED
21
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 8 REVENUE BONDS, NOTES AND WARRANTS PAYABLE - PROPRIETARY FUNDS
(continued)
September
30,
1984
1983
(d) Water, gas and wastewater revenue
bonds series 1978 dated December
6%
1 19�78, interest rate on
05,000 and 6.2% on $285,000,
payable semi annuallpprincipal
TO
payable December 1, through
December 1, 1994
Current
$ -
-
Non current
360,000
360,000
Total
360,000
360,000
(e) Water Revenue Bond, dated April 4,
1982, issued to the United States
of America, Farmers Home Adminis-
tration, interest rate 5%, interest
payable January 1, principal payments
Januaryy 1, 1985, bond
start matures
2022
January 1,
Current
7000
-
Non current
2,185:000
2,192,000
2,192,000
2,192,000
(f) Water Revenue Bonddated May 5, 19832
issued to the United States of America,
Farmers Home Administration, interest
rate 5%, interest payable January 1,
principal payments start January 1,
1986, bond matures January 1, 2022
Current
-
-
Non current
338,000
338,000
338,000
338,000
TOTAL BONDS, NOTES AND WARRANTS
PAYABLE - PROPRIETARY FUNDS
$4,121,075
$4,283,653
NOTE 9 GENERAL OBLIGATION LONG TERM DEBT
The general obligation refunding warrants warrants dated 6-1-83,
recreational and various purpose warrants and general obligation public
improvement bonds are general obligations of the City of Fairhope,
Alabama and are secured by a pledge of its full faith and credit.
Thegeneral obligation recreational warrants and interest are being
retired with the funds from the Recreation Capital Improvement Fund in
the Recreation Fund.
The general obligation public improvement bonds and $138,600 of the
general obligation various purpose warrants principal and interest are
being retired with funds from the 1977-1978 Public Improvement Assess-
ment Fund.
The mortgage payable to Central Bank of the South is secured by certain
parcels of land located at the City of Fairhope Municipal Airport.
$360,462 of the general obligation warrants dated June 1, 1983, will be
retired from the 1982 Public Improvement Assessment Fund.
PARKER, FICKLING, HARTMANN &'HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
22
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 10 SUMMARY OF ALL LONG TERM DEBT OUTSTANDING - ALL FUNDS
September 30,
1984
1983
PROPRIETARY FUNDS
General obligation electric warrant
$ 181,000
$ 220,000
First mortgage revenue bonds - 1961
series
360,000
405,000
Water Revenue Bond (dated 5-5-83)
338,000
338,000
Water Revenue Bond (dated 4-4-82)
2,192,000
2,192,000
First mortgage revenue bonds - 1953
series
-
11,000
First mortgage revenue bonds - 1972
series
570,000
610,000
Special obligation revenue bonds -
1973 series
100,000
120,000
Revenue bonds - 1978 series
360,000
360,000
Note payable - Central Bank of the
South
20,075
27,653
Total Proprietary Funds
4,121,075
4,283,653
GOVERNMENTAL FUND TYPES
General obligation refunding warrants
(dated 4-1-82)
290,000
330,000
General obligation recreational warrants
(dated 7-1-76)
175,000
195,000
General obligation various purpose
warrants (dated 12-1-78)
330,000
385,000
General obligation public improvement
bonds (dated 12-1-78)
200,000
240,000
General obligation warrants, Series 1982
(dated 6-1-82)
-
1,000,000
General obligation warrants
(dated 6-1-83)
1,395,000
1,430,000
Note payable, Central Bank of the South
(dated 2-24-80)
-
32,937
Mortgage payable, Central Bank of the South
15,000
16,806
Total Governmental Fund Types
2,405,000
3,629,743
TOTAL LONG TERM DEBT OUTSTANDING -ALL FUNDS
$6,526,075
$7,913,396
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC
23
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 11 CHANGES IN GENERAL LONG TERM DEBT
The following is a summary, for all funds, of all long term debt
transactions of the City for the year ended September 30, 1984:
Note & (Memorandum
Revenue General Obligation Mortgage Only)
Bonds Warrants Bonds Payable Total
Balance at October 1,
1983 $4,036,000 $3,560,000 $ 240,000 $ 77,396 $7,913,396
New bonds and warrants
issued
Principal retired (116,000) (1,189,000) (40,000) (42,321) (1,387,321)
BALANCE AT SEPTEMBER 30,
1984 $3,920,000 $2,371,000 $ 200,000 $ 35,075 $6,526,075
On June 29, 1983, the City issued $1,430,000 principal amount of
General Obligation Warrants dated June 1, 1983. Proceeds of the
General Obligation Warrants were used as follows:
Deposit to debt service fund for redeeming General
Obligation Warrants, Series 1982, dated June 1,
1982. The Warrants were called by the City for
redemption on December 1, 1983 in the principal
amount of $1,000,000 at 102
Retirement of temporary note payable to Central
Bank of the South - Loan proceeds were used for
construction costs of 1982 Public Improvement
Assessment Fund
Warrant issue cost
TOTAL
$1,020,000
357,000
53,000
$1,430,000
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 12 SUMMARY OF DEBT SERVICE REQUIREMENTS TO MATURITY
The following is a summary of debt service requirements to matur-
ity of general long term debt of the General, Special Revenue, Debt
Service and Special Assessment Funds as of September 30, 1984, in-
cluding interest payments:
Year
Ending
General
General
September
Obligation
Warrants
Obligation
Bonds
30,
Principal
Interest
Principal
Interest
1985
155,000
165,403
40,000
10,560
1986
165,000
156,084
40,000
8,240
1987
195,000
145,822
40,000
5,920
1988
195,000
133,335
40,000
3,580
1989
195,000
120,670
40,000
1,200
1990
205,000
107,816
1991
100,000
95,870
1992
75,000
88,620
1993 -
80,000
82,433
1994
45,000
75,633
1995
45,000
71,718
1996
50,000
67,758
1997
50,000
63,258
1998
60,000
58,708
1999
65,000
53,188
2000
75,000
47,175
2001
75,000
40,238
2002
80,000
33,300
2003
90,000
25,900
2004
90,000
17,575
2005
100,000
9,250
TOTALS $2,190,000 $1,659,754 $ 200,000 $ 29,500
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
24
(Memorandum Only)
Mortgage Payable
Total
Central Bank of
Principal
The South
Total
and
Principal Interest
Principal
Interest
Interest
$ 15,000 $ 1,050
S 210,000
$ 177,013
$ 387,013
205,000
164,324
369,324
235,000
151,742
386.1742
235,000
136,915
371,915
235,000
121,870
356,870
205,000
107,816
312,816
100,000
95,870
195,870
75,000
88,620
163,620
80,000
82,433
1622433
45,000
75,633
120,633
45,000
71,718
116,718
50,000
67,758
117,758
50,000
63,258
113,258
60,000
58,708
118,708
65,000
53,188
1183188
75,000
473175
122,175
75,000
40,238
115,238
80,000
33,300
113,300
90,000
25,900
115,900
90,000
17,575
107,575
100,000
9,250
109,250
$ 15,000 $ 1,050
$2,405,000
$1,690,304
$4,095,304
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
25
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 13 INSURANCE COVERAGE
The Utility Funds casualty insurance coverage on electrical sub
stations, natural gas facilities, water and wastewater facili-
ties is included in a blanket policy with the Governmental Funds
general fixed assets building and facilities.
Comprehensive general liability 1 $ 500,000
Natural gas liability $ 500,000
Vehicle bodily injury and property
damage liability $ 20,000
Crime and employee dishonesty $ 25,000
Public officials errors and omissions liability $1,000,000
Excess public officials errors and omissions
liability $1,000,000
NOTE 14 PROPERTY, PLANT AND EQUIPMENT - PROPRIETARY FUNDS
Changes during the year in property, plant and equipment were -as
follows:
Natural
Water and
Electric
Gas
Wastewater
Fund
Fund
Fund
Balance, October 1, 1983
$3,1749710
$1,920,857
$7,630,577
Additions:
Self constructed:
Labor
26,901
27,459
17,190
Material
1499449
31,696
74,327
Contracted engineering
1,468
Vehicles and equipment
purchases
26,236
239223
16,419
Water and sewer lines -
constructed under
1982 - 1983 assessment
program
121,258
BALANCE, SEPTEMBER 30, 1984
$3,377,296
$2,003,235
$7,861,239
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC
26
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 15 INFORMATION REQUIRED BY BOND INDENTURES
Electric
Fund
A. The following information provided
by City employees:
Natural Water and
Gas Wastewater
Fund Fund
Number
of
customers 3,800 4,442
5,517
Number
of
metered customers 3,800 4,442
5,517
Number
of
unmetered customers - -
-
Number
of
wastewater connections
3,123
B. All requirements of the respective bond indentures appeared to have been com-
plied with by the City.
NOTE 16 SALARIES - PROPRIETARY FUNDS
The following is a summary of employees' salaries by Utility Fund for
the years ended September 30, 1984 and 1983:
Electric
Fund
Year ended September 30, 1984:
Total salaries $282,875
Less:
Salaries capitalized for plant
additions (26,901)
Amount of salaries charged to operations $255,974
Year ended September 30, 1983:
Total salaries $266,067
Less:
Salaries capitalized for plant
additions (20,517)
Amount of salaries charged to operations $245,550
Natural
Water and
Gas
Wastewater
Fund
Fund
$234,476
$249,513
(27,459) (17,190)
$207,017 $232,323
$212,095 $248,509
(32,611) (19,657)
$179,484 $228,852
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOU
27
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 17 ELECTRIC ENERGY FURNISHED OTHER FUNDS
The selling price of electric energy delivered without charge by
the Electric Fund to various other funds (except the Water and
Wastewater Fund), boards and offices of the City of Fairhope is
charged to the Electric Fund's operations as electric energy
furnished other divisions of the City of Fairhope. The Water and
Wastewater Fund purchases at cost from the Electric Fund, electric
energy it receives.
NOTE 18 DEPRECIATION
The rates used in recording depreciation of plant and equipment of
the utility funds are annual straight line rates as follows:
Electric system 3.0%
Natural gas system 2. 5%
Water and wastewater system 2.5%
Vehicles and equipment 12.5% to 33.3%
NOTE 19 INDIVIDUAL FUND INTERFUND RECEIVABLE AND PAYABLE BALANCES
Individual fund interfund receivable and payable balances at
September 30, 1984 were as follows:
Interfund
Interfund
Receivable
Payable
General Fund
$ 94,442
$ 252
Special Revenue Funds:
Recreation Operating Fund
-
8,621
State Gasoline Tax Fund
68,243
-
Special Assessment Funds
-
120,241
Capital Project Fund
10,000
Enterprise Funds:
Electric Fund
-
255,158
Natural Gas Fund
199,351
5,526
Water and Wastewater Fund
43,516
5,754
TOTALS
$405,552
�e
$405,552
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC
28
CITY OF FAIRHOPE, ALABAMA
NOTES TO THE FINANCIAL STATEMENTS
SEPTEMBER 30, 1984
NOTE 20 LITIGATION
The City of Fairhope at September 30, 1984 was named as a defendant in
the following law suits:
The City of Fairhope's attorney has referred the following cases to
the insurance companies for the City of Fairhope. These cases involve
damage to persons or property and generally allege negligence on be-
half of the City: Cecile V. Rogers vs City of Fairhope; Lois E. Velte
vs City of Fairhope; Susan Dreading vs City of Fairhope, and, Wilma
Carpenter vs City of Fairhope. These cases are being handled by the
City's insurance carrier.
The other suit was filed by Philip S. Stenzel and Joan F. Murphy as
plaintiffs, naming the City of Fairhope as defendant. The suit
alleges that the City of Fairhope has breached a written agreement
entered into by the parties on the construction and permanent ease-
ment granted by the plaintiffs to the City of Fairhope over real
property owned by the plaintiffs for the construction and maintenance
of a sewer line by the City. The Plaintiffs are claiming that the
City has allowed erosion and slough off to occur to Plaintiff's
injury, and are requesting as damages the sum of $30,000. The City
has filed a counterclaim in the amount of $15,000 due to the 'fact that
the plaintiffs have not allowed the agents, servants, or employees of
the City to maintain a concrete flume running from its sewer plant
down to the natural stream bed and out to Mobile Bay.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOU
SUPPORTING SCHEDULES
ADDITIONAL FINANCIAL INFORMATION
INDIVIDUAL FUND
FINANCIAL STATEMENTS
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOU
29
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
BALANCE SHEET
SEPTEMBER 30, 1984 AND 1983
ASSETS
1984
1983
CASH
On hand
$
225
$
200
In banks (Note 5)
224,404
254,763
Total cash
224,629
254,963
RECEIVABLES
Street improvement assessments
8,323
11,360
Miscellaneous receivables
4,537
6,465
Due from other funds of the City of Fairhope:
Airport Capital Project Fund
10,000
-
Street Drainage Capital Project Fund
-
652
Natural Gas Fund
5,526
63,189
Public Improvement Assessment Fund
52,250
42,377
Water and Wastewater Fund
5,754
-
Recreation Fund
8,621
10,578
Electric Fund
12,291
-
Allowance for doubtful accounts
(3,980)
(4,212)
Total receivables
103,322
130,409
TOTAL ASSETS
$
327,951
$
385,372
LIABILITIES AND FUND
BALANCE
LIABILITIES
Accounts payable, trade
$
49,757
$
47,150
Payroll taxes payable
6,511
14,862
Employees' retirement payable
7,048
11,420
Sundry payables
1,276
.644
Due to other funds of the City of Fairhope:
State Gasoline Tax Fund
252
249
Electric Fund
-
129,913
Water and Wastewater Fund
-
3,739
TOTAL LIABILITIES
64,844
207,977
FUND BALANCE
263,107
177,395
TOTAL LIABILITIES AND FUND BALANCE
$
327,951
$
385$72
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
30
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
STATEMENT OF CHANGES IN FUND BALANCE
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
1984 1983
FUND BALANCE AT BEGINNING OF YEAR $ 177,395 $ 82,184
General Fund Revenues 2,033,592 1,946,347
General Fund Expenditures 1,947,880 1,851,136
Excess revenues over expenditures 85,712 95,211
FUND BALANCE AT END OF YEAR $ 263,107 $ 177,395
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
31
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
STATEMENT OF REVENUES WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
1984
1983
Revised
Over (Under)
Actual
Budget
Budget
Actual
LOCAL TAXES
Real estate
$ 312,800
$ 316,000
$ (3,200)
$ 315,382
Automobile tags and tax
52,094
50,000
2,094
48,279
Beer tax
45,503
40,000
5,503
41,519
Liquor tax
21,625
20,000
1,625
15,073
Wine tax
8,018
7,500
518
7,469
Dog tax
354
300
54
331
Total
440,394
433,800
6,594
428,053
LICENSES AND PERMITS
Business licenses
132,266
132,000
266
128,535
Beer and liquor licenses
8,170
14,000
(5,830)
7,820
Job license fees
1,507
1,200
307
2,281
Building permits and
inspection fees
11,309
9,800
1,509
17,040
Rezoning permits
1,430
1,500
(70)
1,575
Insurance company franchise
51,806
51,688
118
55,570
Cable T. V. franchise
8,920
8,920
-
5,374
Total
215,408
219,108
3,700)
218,195
FINES AND FORFEITURES
100,567
93,700
6,867
98,822
STATE OF ALABAMA
Share of state liquor profits
12,651
12,651
-
16,024
ABC store sales tax
9,537
9,000
537
8,506
Financial institution excise tax
14,922
14,922
-
3,138
Motor vehicle licenses
3,265
803
2,462
2,483
Oil production privilege tax
3,525
3,500
25
3,689
Total
43,900
40,876
3,024
33,840
UNITED STATES GOVERNMENT
Federal Aviation Administration
-
-
-
40,445
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
32
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
STATEMENT OF REVENUES WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
INTEREST AND RENTS
Interest - bank deposits
Interest - street assessments
Municipal airport lease
Municipal pier lease
Fishing dock stall rentals
Civic Center building - rentals
Other rents
Airport mineral lease
Total
CHARGES FOR SERVICES
Actual
$ 21,060
340'
6,049
3,124
16,090
23,227
3,724
6,900
80,514
1984 1983
Revised Over (Under)
Budget Budget Actual
$ 11,500
500
6,000
4,000
15,500
24,000
4,133
6,900
72,533
$ 9,560
(160)
49
(876)
590
(773)
(409)
7,981
$ 15,521
611
3,905
9,443
4,348
33,232
1,344
68,404
Telephone collection fee
9,333
9,333
-
-
Subdivision fees
538
500
38
-
Burglar alarm fees
3,780
4,000
(220)
3,090
Sanitation collection
116,743
116,700
43
112,439
Dog pound fees
2,000
2,000
-
2,715
Total
132,394
132,533
(139)
118,244
OTHER REVENUES
Beach revenue
17,724
19,000
(1,276)
11,609
Donations:
Civic Center
10,000
10,000
-
-
Trees
4,663
4,038
625
785
Sale of fixed assets
1,000
1,000
-
127,.751
Grant, South Alabama Regional
Planning Commission
4,164
4,164
-
3,840
Insurance claims
3,928
4,000
(72)
1,296
Sales of materials and
miscellaneous income
6,936
6,659
277
2,701
Total
48,415
48,861
(446)
147,982
TRANSFERS FROM OTHER FUNDS
State Gasoline Tax Funds
72,000
-
72,000 65,000
Civic Center Capital
Proiect Fund
-
-
10,645
Electric Fund
440,000
440,000
- 354,000
Natural Gas Fund
440,000
440,000
- 342,717
Water and Wastewater Fund
20,000
20,000
- 20,000
Total
972,000
900,000
72,000 792,362
TOTAL REVENUES
$2,033,592
$1,941,411
$ 92,181 $1,946,347
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNT
33
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
STATEMENT OF EXPENDITURES WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
GENERAL GOVERNMENT
Salaries:
Mayor and council $
City clerk and assistants
Building inspector, janitor
mechanics and Civic Center
City attorney
City judge
Convention, travel and continuing
education
Audit fees
Legal fees
General supplies and maintenance
Office supplies and postage
Telephone
Computer service
Publications in newspaper
Dues and memberships
Insurance, casualty
Colony rent,
Payroll taxes
Employees' retirement
Employees' medical insurance
Municipal airport operating expenses
Professional services
Employees' Christmas bonus
Miscellaneous
Shuttle bus expense
Freight
Musiac
City computer expense
Maintenance - Adult Recreation
Maintenance - Fishermans Wharf
Maintenance - Health Center
Maintenance - Civic Center -
Church Street
Christmas decorations
Municipal code
Trustee fees
Municipal election expense
Chamber of Commerce
Capital purchases - general
Capital purchases - Civic
Center Complex
Total
1984 1983
Revised Over (Under)
Actual Budget Budget Actual
Center
9,600
$ 9,600 $
- $
9,500
61,022
61,000
22
37,988
41,254
41,700
(446)
57,411
7,140
7,120
20
5,100
7,213
7,213
-
6,741
11,355
11,000
355
10,923
4,270
4,270
-
4,065
4,046
6,000
(1,954)
7,553
22,009
18,000
4,009
16,974
10,614
12,270
(1,656)
11,037
16,498
17,000
(502)
15,902
1,652
1,500
152
1,718
777
1,000
(223)
1,879
4,519
5,300
(781)
4,863
37,859
40,303
(2,444)
34,283
4,373
4,148
225
4,266
12,973
13,600
(627)
11,063
7,083
6,620
463
7,128
9,848
13,317
(3,469)
10,953
3,522
3,481
41
3,687
5,114
4,335
779
8,584
6,210
6,210
-
2,700
1,105
1,039
66
305
2,871
3,600
(729)
3,407
394
500
(106)
454
540
540
-
.750
280
230
50
346
315
200
115
268
401
900
(499)
1,688
-
-
-
202
143
200
(57)
300
1,500
1,500
-
1,708
600
600
-
1,203
1,448
337
1,111
466
1,777
1,777
-
-
1,200
1,200
-
1,200
14,560
16,300
(1,740)
7,986
92,989
409,074
(continued)
90,046 2,943 77,051
413,956 4,882) 371,652
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
34
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
STATEMENT OF EXPENDITURES WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
1984
1983
Revised
Over (Under)
Actual
Budget
Budget
Actual
BEACH DEPARTMENT
Salaries
$ 4,345
$ 3,000
$ 1,345
$ 43%032
Beach repairs and maintenance
12,480
10,500
1,980
2,845
Beach decals
51
-
51
3,465
Payroll taxes
304
-
304
270
Total
17,180
13,500
3,680
10,612
SANITATION DEPARTMENT
Capital purchases
8,664
8,500
164
-
Trash contract
82,840
82,840
-
80,940
Sanitation contract
101,572
101,550
22
98,063
Landfill charges
21,787
21,000
787
20,188
Rent
120
200
(80)
3,759
Total
214,983
214,090
893
202,950
POLICE DEPARTMENT
Salaries
284$70
285,000
(430)
281,130
Gasoline and oil
13,003
15,000
(1,997)
13,124
Auto repairs and maintenance
7,481
9,000
(1,519)
8,464
Maintenance of radio equipment
1,112
1,000
112
620
Radio lease
2,200
1,800
400
2,400
Jail and police supplies
6,504
7,400
(896)
6,812
Uniforms
3,285
3,500
(215)
2,169
Training
-
1,200
(1,200)
1,111
City computer
186
1,800
(1,614)
4,.525
Prisoners' meals
3,730
2,500
1,230
2,765
Payroll taxes
19,725
20,000
(275)
18,970
Employees' retirement
16,336
16$00
(164)
223*283
Employees' medical insurance
26,629
26,630
(1)
21,397
NCIC data system
3,600
31600
-
3,300
Miscellaneous
7
300
(293)
417
Repairs and general maintenance
2,986
3,700
(714)
1,932
Capital purchases
25,790
25,800
(10)
22,081
Total
417,144
424,730
(7,586)
413,500
(continued)
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
35
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
STATEMENT OF EXPENDITURES WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
1984
1983
Revised
Over (Under)
Actual
Budget
Budget
Actual
FIRE DEPARTMENT
Salaries
$ 73,399
$ 75,000
$ (1,601) $
72,114
Gasoline and oil
3,370
3,500
(130)
3,611
Supplies
24,159
25,000
(841)
5,942
Vehicle and equipment repairs
12,052
12,000
52
13,360
Repairs and general maintenance
3,869
2,700
1,169
2,709
Training
-
100
(100)
3,014
Insurance - Volunteer Fire Dept.
1,031
1,030
1
1,030
Miscellaneous
-
500
(500)
563
Payroll taxes
5,032
4,850
182
4,832
Employees' retirement
4,263
4,500
(237)
5,827
Employees' medical insurance
7,318
7,300
18
5,272
Capital purchases
48,552
39,212
9,340
33,951
Total
183,045
175,692
7,353
152,225
STREET DEPARTMENT
Salaries
216,536
216,000
536
194,149
Gasoline and oil
30,453
35,000
(4,547)
30,911
Repairs and maintenance -
Vehicles and equipment
59,925
55,000
4,925
50,612
Materials and supplies
48,863
47,000
1,863
34,293
Equipment rental
479
2,000
(1,521)
2,725
Uniforms
5,380
6,000
(620)
5,720
Payroll taxes
15,008
15,000
8
13,564
Employees' retirement
12,143
11,600
543
14,941
Employees' medical insurance
29,021
27,150
1,871
20,793
Capital purchases
7,099
10,000
(2,901)
25,598
Total
424,907
424,750
157
393,306
(continued)
The notes to the financial statement are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
36
CITY OF FAIRHOPE, ALABAMA
GENERAL FUND
STATEMENT OF EXPENDITURES WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
STAFF AGENCIES AND OTHER:
Staff agencies:
Industrial Board
Planning Board
Harbor Board
Other:
Fairhope Public Library:
Monthly transfer
Other expenses
Fireworks Committee
Baldwin County Civil Defense
Total
DEBT SERVICE
Transfers to debt service funds
OTHER EXPENDITURES
Drainage project
Municipal Airport
Transfers to the Street
Drainage Capital
Project Fund
Total
TOTAL EXPENDITURES
1984
1983
Revised
Over Under
Actual
Budget
Budget
Actual
$ 651
$ 500
$ 151
$ 74
66
200
(134)
47
218
200
18
634
29,246
28,646
600
25,719
150
150
-
756
1,676
1,676
-
4,377
144
144
-
144
32,151
31,516
635
31,751
235,829
235,829
-
272,815
8,030 8,030 - -
- - - 2,325
5,537 5,537 - -
13,567 13,567 - 2,325
$1,947,880 $1,947,630 $ 250 $1,851,136
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL SPECIAL REVENUE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 1984
ASSETS
CASH
In bank
On hand
RECEIVABLES
Due from other funds of the City
Miscellaneous
TOTAL ASSETS
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts payable, trade
Payroll taxes payable
Payable - Other funds of the
city
TOTAL LIABILITIES
FUND BALANCE
TOTAL LIABILITIES AND FUND BALANCE
Revenue State Recreation Recreation
Sharing Gasoline Tax Operating Improvement
$ 1 $ 11,679 $ 20,190 $ 44,551
180
68,243
$ 1 $ 79,922 $ 20,370 $ 44,551
$ $ 1,385 $ 1,022 $
73
8,621
1,385 9,716 -
1 78,537 10,654 44,551
$ 1 $ 79,922 $ 20,370 $ 44,551
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
37
Public
Library
Board 1984
$ 35,871 112,292
180
68,243
1,307 1,307
$ 37,178 $182,022
$ 1,426 $ 3,833
585 658
8,621
2,011 13,112
35,167 168,910
$ 37,178 $182,022
Totals
(Memorandum Only)
September 30,
1983
$119,479
200
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ALL SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCE - ACTUAL AND BUDGET
FOR THE YEAR ENDED SEPTEMBER 30, 1984
St ate
Public
Revenue
Gasoline
Recreation
Recreation
Library
Sharing
Taxes
Operating
Improvement
Board
REVENUES
Taxes - local
$
$
$ 73,551
$ 44,120
$
State of Alabama
52,703
United States Government
50,104
Interest
2,427
Other revenues
8,688
15,585
Transfers from other funds
9,935
79,350
Total revenues
50,104
52,703
92,174
46,547
94,935
EXPENDITURES
Street department
3,741
Transfers to other funds
50,104
72,000
40,097
Recreation department
84,735
5
Public Library Board
91,911
Total expenditures
50,104
75,741
84,735
40,102
91,911
EXCESS REVENUES OVER (UNDER)
EXPENDITURES
-
(23,038)
7,439
6,445
3,024
FUND BALANCE AT BEGINNING
OF YEAR
1
101,575
3,215
38,106
32,143
FUND BALANCE AT END OF YEAR
$ 1
$ 78,537
$ 10,654.
$ 44,551
$ 35,167
PARKER, FICKLING, HARTMANN 3 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
M
Totals
(Memorandum Only)
Year Ended September 30,
1984
1983
Ove r
(Under)
Actual
_ Budget
Budget
Actual
$117,671
$106,000
$ 11,671
$ 108,812
52,703
51,500
1,203
49,530
50,104
50,104
-
49,281
2,427
-
2,427
4,483
24,273
15,800
8,473
19,131
89,285
88,750
535
75,000
336,463 312,154 24,309 _ 306,237
3,741
162,201
90,104
84,740
70,000
91,911
90,523
342,593 2502627
(6,130) 61,527
175,040 175,040
$168,910 $236�,56®7
3,741
13,164
72,097
144,443
14,740
70,961
1,388
109,890
91,966
338,458
207,261
$(67,657) $ 175s040
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
39
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
FEDERAL REVENUE SHARING FUND
BALANCE SHEET
SEPTEMBER 30, 1984 AND 1983
ASSETS
1984 1983
CASH
In bank $ 1 $ 1
LIABILITIES AND FUND BALANCE
LIABILITIES $ - $
FUND BALANCE 1 1
TOTAL LIABILITIES AND FUND BALANCE $ 1 $ 1
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNT
40
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
FEDERAL REVENUE SHARING FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
REVENUE
Federal Entitlement -
U. S. Revenue Sharing
EXPENDITURES
Transfers to the Fairhope
Public Library Board
EXCESS REVENUE OVER
EXPENDITURES
FUND BALANCE AT BEGINNING OF
YEAR
FUND BALANCE AT END OF YEAR
1984 1983
Over (Under)
Actual Budget Budget Actual
$ 50,104 $ 50,104 $ - $ 49,281
50,104 50,104 - 49,281
1
1
-
1
$ 1
$
1
$ -
$ 1
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
41
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
STATE OF ALABAMA GASOLINE EXCISE TAX FUNDS
BALANCE SHEET
SEPTEMBER 30, 1984 AND 1983
ASSETS
1984 1983
CASH
In bank:
Checking account, 7 tax fund $ 7,635 $ 19,492
Checking account, 4 tax fund 4,044 13,843
Total cash 11,679 33,335
RECEIVABLES
Due from City of Fairhope, 1977-1978
Public Improvement Assessment Fund 67,991 67,991
Due from General Fund 252 249
Total receivables .68,243 68,240
TOTAL ASSETS $ 79,922 $101,575
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts payable, trade $ 1,385 $ -
FUND BALANCE 78,537 101,575
TOTAL LIABILITIES AND FUND BALANCE $ 79,922 $101,575
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
42
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
STATE OF ALABAMA GASOLINE EXCISE TAX FUNDS
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
1984
1983
Over (Under)
Actual
Budget
Budget
Actual
REVENUES:
State of Alabama
Petroleum inspection fee
$ 1,599
$ 1,500
$ 99
$ -
Gasoline excise tax (7 )
32,651
32,000
651
31,565
Gasoline excise tax (4 )
18,453
18,000
453
17,965
Total revenues
52,703
51,500
1,203
49,530
EXPENDITURES
Street materials and
supplies
3,741
-
3,741
13,164
Transfers to General Fund
72,000
-
72,000
65,000
Total expenditures
75,741
-
75,741
78,164
EXCESS REVENUES OVER (UNDER)
EXPENDITURES
(23,038)
51,500
(74,538)
(28,634)
FUND BALANCE AT BEGINNING
OF YEAR
101,575
101,575
-
130,209
FUND BALANCE AT END OF YEAR
$ 78,537
$153,075
$(74,538)
$101,575
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNT
43
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
RECREATION OPERATING FUND
BALANCE SHEET
SEPTEMBER 30, 1984 AND 1983
ASSETS
1984 1983
Cash
On hand $ 180 $ 200
In bank 20,190 14,176
TOTAL ASSETS $ 20,370 $ 14,376
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts payable, trade $ 1,022 $ 486
Payroll taxes payable 73 97
Due to City of Fairhope - General Fund 8,621 10,578
TOTAL LIABILITIES 9,716 11,161
FUND BALANCE 10,654 3,215
TOTAL LIABILITIES AND FUND BALANCE $ 20,370 $ 14,376
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
J
44
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
RECREATION OPERATING FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
1984
1983
Over (Under)
Actual
Budget
Budget
Actual
REVENUES
Cigarette tax
$ 27,790
26,000
$ 1,790
$ 26,762
Beer tax
45,761
40,000
5,761
40,669
Transfer from Recreation
Improvement Fund
9,935
10,000
(65)
-
Parking at stadium
4,020
2,000
2,020
2,120
Miscellaneous
2,868
200
2,668
1,076
Fairhope High School
1,800
1,800
-
1,800
Total revenues
92,174
80,000
12,174
72,427
EXPENDITURES
Employee medical insurance
2,633
1,000
1,633
1,000
Salaries
22,461
25,000
(2$39)
29,515
Payroll taxes
2,207
2,500
(293)
2,745
Athletic equipment
2,390
1,500
890
1,461
Repairs, maintenance
and supplies
18,199
16,000
2,199
19,612
Telephone and utilities
1,817
2,000
(183)
1,702
Arts and Crafts, Clinics
1,540
1,000
540
500
Gasoline and oil
3,273
3,000
273
2,604
Audit
525
600
(75)
550
Adult and tourist
recreation program
2,700
3,000
•(300)
2,700
Tennis director
857
900
(43)
900
Baseball clinic
-
-
-
500
Colony rent
2,236
2,300
(64)
2,236
Rental
213
-
213
684
Football parking attendants
132
900
(768)
236
Miscellaneous
516
-
516
. 48
Insurance
806
400
406
355
Capital purchases
20,450
9,000
11,450
-
Retirement expense
880
900
(20)
904
Christmas bonus
300
-
300
250
Donation - Reserve police
600
-
600
600
TOTAL EXPENDITURES (carried forward)
84,735
70,000
14,735
69,102
(continued)
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNT
45
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
RECREATION OPERATING FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
TOTAL EXPENDITURES (brought.forward)
EXCESS REVENUES OVER (UNDER)
EXPENDITURES
FUND BALANCE (DEFICIT)
AT BEGINNING YEAR
FUND BALANCE AT END OF YEAR
1984
Over (Under)
Actual Budget Budget
$ 84,735 $ 70,OOO $ 14,735
1983
Actual
$ 69,102
7,439 10,000 (2,561) 3,325
3,215 3,215 - (110)
$ 10,654 $ 13,215 $ (2,561) $ 3,215
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
46
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
RECREATION CAPITAL IMPROVEMENT FUND
BALANCE SHEET
SEPTEMBER 30, 1984 AND 1983
ASSETS
1984 1983
CASH IN BANK:
Recreation Project Improvement - checking $ 29,569 $ 23,896
Recreation Project Improvement - savings 14,982 14,210
Total cash 44,551 38,106
TOTAL ASSETS $ 44,551 $ 38,106
LIABILITIES AND FUND BALANCE
LIABILITIES
$
-
$
-
FUND BALANCE
44,551
38,106
TOTAL LIABILITIES AND FUND BALANCE
$
44,551
$
38,106
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
47
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
RECREATION CAPITAL IMPROVEMENT FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
REVENUES
Cigarette tax
Beer tax
Interest earned
Total revenues
EXPENDITURES
Transfers to debt service fund
Transfer to Recreation
Operating Fund
Capital purchases
Miscellaneous
Total expenditures
EXCESS REVENUES OVER
EXPENDITURES
FUND BALANCE AT BEGINNING
OF YEAR
FUND BALANCE AT END OF YEAR
1984
1983
Over (Under)
Actual
Budget
Budget
Actual
-
$ 13,603
$ 13,000
$ 603
$ 13,465
30,517
27,000
3,517
27,916
2,427
-
2,427
709
46,547
40,000
6,547
42,090
30,162
30,000
162
30,162
9,935
10,000
(65)
-
-
-
-
1,859
5
-
5
-
40,102
40,000
102
32,021
6,445
-
6,445
10,069
38,106
38,106
-
28,037
$ 44,551
$ 38,106
$ 6,445
$ 38,106
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
48
CITY OF FAIRHOPE, ALABAMA
SPECIAL REVENUE FUND
CITY OF FAIRHOPE PUBLIC LIBRARY BOARD
BALANCE SHEET
SEPTEMBER 30, 1984 AND 1983
ASSETS
1984 1983
CASH
NOW account $ 12,215 $ 171029
Savings account - regular - 568
Flexifund account 23,656 16,264
Total cash 35,871 33,861
RECEIVABLES
State Department of Industrial Relations 1,307 926
TOTAL ASSETS $ 37,178 $ 34,787
LIABILITIES AND FUND BALANCE
LIABILITIES
Accounts payable, trade $ 1,426 $ 1,317
Payroll taxes and retirement payable 585 1,327
TOTAL LIABILITIES 2,011 29644
FUND BALANCE 35,167 32,143
TOAL LIABILITIES AND FUND BALANCE $ 37,178 $ 34,787
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
49
CITY OF FAIRHOPE, ALABAMA
SPECIAL - REVENUE FUND
CITY OF FAIRHOPE PUBLIC LIBRARY BOARD
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
REVENUES
Transfers from other funds of
the City of Fairhope
Fines
Lost books
Gifts and memorials
Copier receipts
Meeting room rent
Memberships - out of city
Interest income
Sale of furniture and fixtures
Lease income
Miscellaneous income
Total revenues
EXPENDITURES
Salaries
Payroll taxes
Book purchases
Periodicals, film and microfilm
Supplies and postage
Telephone
Utilities
Repairs and maintenance
Janitorial service
Audit and legal services
Miscellaneous
Travel and conventions
Audio visual
Bookkeeping
Furniture and equipment
New library
Rent
Childrens' programs
Employees' hospitalization
insurance
Employees' retirement
Property taxes
Total expenditures
EXCESS REVENUES OVER (UNDER)
EXPENDITURES
FUND BALANCE AT BEGINNING OF YEAR
1984
1983
Over (Under)
Actual
Budget
Budget
Actual
$ 79,350
$ 78,750
$ 600
$ 75,000
3,972
3,000
972
2,928
385
-
385
263
3,549
3,800
(251)
3,928
112
-
112
185
-
-
-
200
3,310
3,000
310
3,020
2;308
800
1,508
3,774
-
-
-
1,995
1,350
1,200
150
-
599
-
599
1,616
94,935
90,550
4,385
92,909
44,676
44,446
230
41,746
2,891
3,804
(913)
3,255
17,670
15,500
2,170
16,977
4,548
3,600
948
2,444
2,243
3,100
(857)
2,471
666
750
(84)
798
3,765
5,700
(1,935)
4,537
1,023
950
73
707
1,500
1,500
-
1,115
595
550
45
550
1,228
735
493
863
311
250
61
.161
664
1,500
(836)
2,398
1,750
1,750
-
1,738
-
-
-
1,603
2,198
950
1,248
23,886
198
925
(727)
462
475
600
(125)
272
2,739
2,309
430
1,901
1,873
1,604
269
2,006
898
-
898
-
91,911
90,523
1,388
109,890
3,024
27
2,997
(16,981)
32,143
32,143 - 49,124
FUND BALANCE AT END OF YEAR $ 35,167 $ 32,170 $ 2,997
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
$ 32,143
50
CITY OF FAIRHOPE, ALABAMA
SPECIAL ASSESSMENT FUNDS
COMBINING BALANCE SHEET
ASSETS
CASH
Checking and savings accounts
Certificate of deposit
Bond sinking funds with trustee
Total cash
RECEIVABLES
Assessments
CONSTRUCTION WORK IN PROGRESS
TOTAL ASSETS
LIABILITIES AND FUND BALANCE
LIABILITIES
Due to City of Fairhope -
State Gasoline Fund
Due to City of Fairhope -
General Fund
General obligation improvement
bonds payable - dated.
December 1, 1978
General obligation various
purpose warrants payable -
dated December 1, 1978
General obligation warrants
payable - dated June 1, 1983
Advance collection on assessments
Contracts payable
TOTAL LIABILITIES
FUND BALANCE (DEFICIT)
TOTAL LIABILITIES AND FUND BALANCE
SEPTEMBER 30, 1984
Public Improvement
Assessment Funds
1977-1978
1982-1983
$ 31,226
$ 16,899
268,959
105,828
62,773
14,749
362,958
137,476
Totals
(Memorandum Onl
September 30,
1984 1983
$ 48,125 $ 50,253
374,787 251,245
77,522 77,558
500,434 . 379,056
164,063
253,727 417,790
229,154
-
- -
465,046
$ 527,021
$ 391,203 $ 918,224
$1,073,256
$ 67,991
$ $ 67,991
$ 67,991
3,377
48,873 52,250
42,377
200,000
200,000
240,000
138,600
138,600
161,700
360,462 360,462 369,562
- 50,000
- 40,372
409,968 409,335 819,303 972,002
117,053
(18,132)
98,921
101,254
$ 527,021
$ 391,203
$ 918,224
$1,073,256
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
51
CITY OF FAIRHOPE, ALABAMA
SPECIAL ASSESSMENT FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCE - ACTUAL AND BUDGET
FOR THE YEAR ENDED SEPTEMBER 30, 1984
Public Improvement
Assessment Funds
REVENUES 1977- 1982-
Interest earned: 1978 1983
Assessments $ 19,225 $ 654
Bank deposits 23,231 9,778
Total revenues 42,456 10,432
EXPENDITURES
Debt service interest
22,201
Trustee fees
1,065
Miscellaneous
3
Total expendi-
tures
23,269
EXCESS REVENUES OVER
(UNDER) EXPENDITURES
19,187
FUND BALANCE AT
BEGINNING OF YEAR
97,866
Add 1982 - 83
assessment roll
-
Less transfer of
completed construction
-
FUND BALANCE (DEFICIT)
AT END OF YEAR
$117,053
-z�
Totals
(Memorandum Only)
Year
Ended
September 30,
1984
1983
Over
(under)
Actual
Budget
Budget
Actual
$ 19,879
$ 19,654
$ 225
$ 23,522
33,009
33,000
9
29,519
52,888
52,654
234
53,041
31,407 53,608 53,608
390 1,455 1,455
26 29 -
31,823 55,092 55,063
(21,391) (2,204) (2,409)
25,812
- 937
29 -
29 26,749
205 26,292
3,388 1019254 101,254 -
467,098• 467,098 - 467,098
(467,227) (467,227) - (467,227)
74,962
$(18,132) $ 98,921 $ 98,845 $ 76 $101,254
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
DEBT SERVICE FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 1984
ASSETS
CASH AND INVESTMENTS
Debt service reserve - cash
Sinking funds with trustee
Sinking funds - cash
Due from other funds of the
City of Fairhope
Notes receivable
Accrued interest receivable
TOTAL ASSETS
LIABILITIES AND FUND BALANCES
LIABILITIES
Matured interest payable
Due to other funds of the
City of Fairhope
TOTAL LIABILITIES
FUND BALANCES - RESERVED
FOR DEBT SERVICE
TOTAL LIABILITIES AND FUND BALANCES
4-1-82
7-1-76
12-1-78
6-1-82
G. 0.
G. 0.
G. 0.
G. 0.
Refunding
Recreational
Various
Warrants
Warrants
Warrants
Purpose
Series
Warrants
1982
72,262
32,326
$ 72,262
12,547
3,179
117,566
8,870
$ 12,547 $158,762 $ 3,179
$ $ $ $ 1,900
72,262
$ 72,262
12,547
$ 12,547
1,900
158,762 1,279
$158,762 $ 3,179
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC
52
G.O. Note Mortgage
Payable Payable
Central Central 6-1-83
Bank of Bank of G. 0.
The South The South Warrants
41,979
$ 41,979
Totals
(Memorandum Only)
September 30,
1984 1983
$ - $1,020,000
146,567 71,186
15,726 87,837
- 6,719
117,566 134,361
8,870 10,136
$ 288,729 $1,330,239
$ $ $ $ 1,900 $ 538
- 6,719
41,979
$� 41,979
1,900 7,257
286,829 1,322,982
$ 288,729 $1,330,239
0
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
DEBT SERVICE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCE - ACTUAL AND BUDGET
FOR THE YEAR ENDED SEPTEMBER 30, 1984
REVENUES
Bond proceeds
Interest income
Transfers from General Fund
Transfers from Recreation
Capital Improvement Fund
TOTAL REVENUES
EXPENDITURES
Bond issuance expenses
Debt service payments:
Principal
Interest
TOTAL EXPENDITURES
EXCESS REVENUES OVER (UNDER)
EXPENDITURES
Fund balance at beginning of year
Warrant proceeds for debt
retirement (Note 11)
Retirement of 6-1-82 G. 0.
Warrant Series
FUND BALANCE AT END OF YEAR
4-1-82
7-1-76
12-1-78
G. 0.
G. 0.
G. 0.
Refunding
Recreational
Various
Warrants
Warrants
Purpose
Warrants
3,255
958
11,282
70,625
14,302
73,880
40,000
20,625
60,625
13,255
59,007
$ 72,262
30,162
31,120
20.,000
10,213
30,213
907
11,640
$ 12,547
25,584
6-1-82
G. 0.
Warrant
Series
1982
41,681
41,681
31,900
12,872 53,750
44,772 53,750
(19,188) (12,069)
177,950 1,033,348
$158,762
(1,020,000)
$ 1,279
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
53
G. 0. Note
Payable
Central
Bank of
The South
238
31,484
31,722
Totals
(Memorandum Only)
Mortgage Year Ended September 30,
Payable 1984 1983
Central
6-1-83
Bank of
G. 0.
The South
Warrants
Actual
Budget
3,440
60,854
60,000
3,323
116,095
2353829
235,829
30,162
30,000
3,323
119,535
326,845
325,829
Over
(Under)
Budget Actual
$ - $ 40,438
854 25,850
272,815
162 30,162
1,016 369,265
37,686
32,937 1,806
25,900
1523543
148,543
4,000
1573089
2,090 1,517
89,388
190,455
192,405
(1,950)
166,428
35,027 3,323
115,288
342,998
340,948
2,050
361,203
(3,305) -
4,247
(16)153)
(15,119)
(1,034)
8,062
33305
37,732
1,3223982
1,322,982
-
294,920
-
1,020,000
(1,020,000)
(1,020,000)
-
-
$ - $ -
$ 41,979
$ 286,829
$ 287,863
$ (1,034)
$1,322,982
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
54
CITY OF FAIRHOPE, ALABAMA
SCHEDULE OF ACTIVE AWARDS
FOR THE YEAR ENDED SEPTEMBER. 30, 1984
GRANT TITLE
DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT
Community Development Block Grant
Community Development Block Grant
DEPARTMENT OF TRANSPORTATION
Federal Aviation Administration
OFFICE OF REVENUE SHARING
TOTAL FEDERAL GRANTS
STATE AND OTHER NONFEDERAL AWARDS
TOTAL
AMOUNT OF
AWARDS
FEDERAL I. D. NUMBER RECEIVED
L-SP-PF-82-126 $270,377
L-SP-PF-84-034 -0-
270,377
3-01-0029-01-83 64,966
01-2-002-004 50,104
385,447
4,164
$389,611
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNT
55
CITY OF FAIRHOPE, ALABAMA
CAPITAL PROJECT FUNDS
COMBINING BALANCE SHEET
SEPTEMBER 30, 1984
Totals
(Memorandum Only)
Civic Street Airport Septe-ber 30,
Center Drainage Improvement 1984 1983
ASSETS
CASH
Checking accounts $ - $ - $ 2,562 $ 2,562 $ 390
TOTAL ASSETS $ - $ - $ 2,562 $ 2,562 $ 390
LIABILITIES AND FOND BALANCE
LIABILITIES
Due to the city of Fairhope -
General Fund
FUND BALANCE (DEFICIT)
TOTAL LIABILITIES AND
FUND BALANCE
$ - $ - $ 10,000 $ 10,000 $ 652
- - (7,438) (7,438) (262)
$ - $ - $ 2,562 $ 2,562 $ 390
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
CAPITAL PROJECT FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES
IN FUND BALANCE - ACTUAL AND BUDGET
FOR THE YEAR ENDED SEPTEMBER 30, 1984
Civic Street
Airport
Center Drainage
Improvement
REVENUES
Federal grants
CDBG
$ $ 270,377
$
FAA
64,966
Donation
Transfers from the General Fund
5,537
Total revenues
- 275,914
64,966
EXPENDITURES
Administration
10,592
3,000
Preliminary
25,010
Engineering
4,500
37,962
Land development
6,432
Construction costs
210,618
Materials
48,462
Easement acquisition
Transfers to General Fund
Testing and other
1,480
Total expenditures
- 275,652
72,404
EXCESS REVENUES OVER (UNDER) EXPENDITURES
- 262
(7,438)
FUND BALANCE AT BEGINNING OF YEAR
(262)
FUND BALANCE AT END OF YEAR
$ - $ -
$ (7,438)
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
56
Totals
(Memorandum Only)
Year Ended
September 30,
1984
1983
Over
(Under)
Actual
Budget
Budget
Actual
$ 270,377
$ 270,377
$
$ 29,623
64,966
64,966
-
10,645
5,537
5,537
-
340,880
340,880
-
40,268
13,592
13,592
-
19,718
25,010
25,010
-
42,462
42,462
9,000
6,432
6,187
245
-
210,618
210,618
-
48,462
48,462
-
-
1,167
-
10,645
1,480
1,480
-
348,056
347,811
245
40,530
(7,176)
(6,931)
(245)
(262)
(262)
(262)
-
$ (7,438)
$ (7_193)
$ (245)
$ (262)
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 3 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
57
CITY OF FAIRHOPE, ALABAMA
CIVIC CENTER CAPITAL PROJECT FUND
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
FOR THE YEARS ENDED DECEMBER 30, 1984 AND 1983
1984 1983
REVENUE
Donation $ - $ 10,645
Total revenue - 10,645
EXPENDITURES
Transfers to General Fund - 10,645
Total expenditures - 10,645
EXCESS REVENUE OVER
EXPENDITURES - -
FUND BALANCE AT BEGINNING OF YEAR - -
FUND BALANCE AT END OF YEAR
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
58
PARKER, FICKLING, HARTMANN & HANAK, P.C.
CERTIFIED PUBLIC ACCOUNTANTS
FAIRHOPE, ALABAMA
SAMUEL F. PARKER
LESLIE T. FICKLING
MEMBER, AMERICAN INSTITUTE OF
XAVIER A. HARTMANN, III
CERTIFIED PUBLIC ACCOUNTANTS
J.KENNETH HANAK
WAYNE A. GRUENLOH
RUCKER T. TAYLOR, III
ROBERT E. GRANT, JR.
CITY OF FAIRHOPE, ALABAMA
COMMUNITY DEVELOPMENT BLOCK GRANT NO. L-SP-PF-82-126
FEDERAL AVIATION ADMINISTRATION PROJECT NO. 3-01-0029-01-83
AUDITOR'S COMMENTS,ON COMPLIANCE
December 12, 1984
Honorable James P. Nix, Mayor, and
Members of the City Council
Fairhope, Alabama
Gentlemen:
We have examined the combined financial statements of the City of
Fairhope, Alabama for the year ended September 30, 1984, as listed in the table of
contents and have issued our report thereon dated December 12, 1984 on page 1. Our
examination was made in accordance with generally accepted auditing standards
established by the American Institute of Certified Public Accountants; the pro-
visions of Circular A-102, Attachment P, "Audit Requirements", Standards for Audit
of Governmental Organizations, Programs, Activities and Functions, Guidelines for
Financial and. Compliance Audits of Federally Assisted Programs, and Compliance
Supplement for Single Audits of State and Local Governments and, accordingly, in-
cluded such tests of the accounting records and such other auditing procedures as
we considered necessary in the circumstances.
Based on our examination, we found that, for the items tested, the City
of Fairhope, Alabama complied with the material terms and conditions of the Federal
award agreements. Further, based on our examination and the procedures referred to
above, nothing came to our attention to indicate that the City of Fairhope, Alabama
had not complied with the significant compliance terms and conditions of the awards
referred to above.
This report is intended solely for the use of the City of Fairhope,
Alabama, the cognizant audit agency, other Federal audit agencies and the Alabama
Department of Economic and Communty Affairs, and should not be used for any other
purpose.
Certified Public Accountants
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
PARKER, FICKLING, HARTMANN & HANAK, P.C.
CERTIFIED PUBLIC ACCOUNTANTS
FAIRHOPE, ALABAMA
SAMUEL F. PARKER
LESLIE T. FICKLING
MEMBER, AMERICAN INSTITUTE OF
XAVIER A. HARTMANN, III
CERTIFIED PUBLIC ACCOUNTANTS
J.KENNETH HANAK
WAYNE A. GRUENLOH
RUCKER T. TAYLOR, III
ROBERT E. GRANT. JR.
CITY OF FAIRHOPE, ALABAMA
COMMUNITY DEVELOPMENT BLOCK GRANT NO. L-SP-PF-82-126
FEDERAL AVIATION ADMINISTRATION PROJECT NO. 3-01-0029-01-83
AUDITOR'S REPORT
ON INTERNAL ACCOUNTING CONTROL
December 12, 1984
Honorable James P. Nix, Mayor, and
Members of the City Council
Fairhope, Alabama
Gentlemen:
We have examined the combined financial statements of the City of
Fairhope, Alabama for the year ended September 30, 1984 as listed in the table of
contents and have issued our report thereon dated December 12, 1984 on page 1. As
part of our examination, we made a study and evaluation of the system of internal
accounting control of the City of Fairhope, Alabama referred to above to the extent
we considered necessary to evaluate the system as required by generally accepted
auditing standards and the standards for financial and compliance audits contained
in the Circular A-102, Attachment P, "Audit Requirements", Standards for Audit of
Governmental Organizations, Programs, Activities and Functions, Guidelines for
Financial and Compliance Audits of Federally Assisted Programs, and Compliance
Supplement for Single Audits of State and Local Governments. For the purpose of
this report we have classified the significant internal accounting controls in the
following categories.
Accounting Applications
-Billings
-Receivables
-Cash Receipts
-Purchasing and receiving
-Accounts payable
-Cash disbursements
-Payroll
-Inventory control
-Property and equipment
-General ledger
Our study included all of the control categories listed above. The purpose of our
study and evaluation was to determine the nature, timing, and extent of the
auditing procedures necessary for expressing an opinion on the City of Fairhope,
Alabama's combined financial statements. Our study and evaluation was more limited
than would be necessary to express an opinion on the system of internal accounting
control taken as a whole or on any of the categories of controls identified above.
(continued)
PARKER, FICKLING, HARTMANN a HANAK, P.C. CERTIFIED PUBLIC
59
Honorable James P. Nix, Mayor, and
Members of the City Council
Page 2.
The Mayor and City Council of the City of Fairhope, Alabama are
responsible for establishing and maintaining a system of internal accounting
control. In fulfilling this responsibility, estimates and judgments by management
are required to assess the expected benefits and related costs of control pro-
cedures. The objectives of a system are to provide management with reasonable, but
not absolute, assurance that assets are safeguarded against loss from unautho-
rized use or disposition, and that transactions are executed in accordance with
management's authorization and recorded properly to permit the preparation of
financial statements in accordance with generally accepted accounting principles.
Because of limitations inherent in any system of internal accounting
control, errors or irregularities may nevertheless occur and not be detected.
Also, projection of any evaluation of the system to future periods is subject to
the risk that procedures may become inadequate because of changes in conditions or
that the degree of compliance with the procedures may deteriorate.
Our study and evaluation, made for the limited purpose described in the
first pararaph, would not necessarily disclose all material weaknesses in the
system. Accordingly, we do not express an opinion on the system of internal
accounting control of the City of Fairhope, Alabama taken. as a whole or on any of
the categories of controls identified in the first paragraph. However, our study
and evaluation disclosed no condition that we believe to be a material weakness.
This report is intended solely for the use of the City of Fairhope,
Alabama, the cognizant audit agency, or other Federal audit agencies and the
Alabama Department of Economic and Community Affairs, and should not be used for
any other purpose.
Certified Public Accountants
PARKER, FICKLING, HARTMANN d HANAK, P.C. CERTIFIED PU
60
CITY OF FAIRHOPE, ALABAMA
STREET DRAINAGE CAPITAL PROJECT FUND
COMMUNITY DEVELOPMENT BLOCK GRANT NO. L-SP-PF-82-126
BALANCE SHEET
SEPTEMBER 30, 1984 AND 1983
ASSETS
1984 1983
Cash $ - $ 390
TOTAL ASSETS $ - $ 390
LIABILITIES AND FUND BALANCE
LIABILITIES
Due to City of Fairhope - General Fund $ - $ 652
FUND BALANCE - (262)
TOTAL LIABILITIES AND FUND BALANCE $ - $ 390
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
61
CITY OF FAIRHOPE, ALABAMA
COMMUNITY DEVELOPMENT BLOCK GRANT NO. L-SP-PF-82-126
STATEMENT OF PROGRAM COSTS
FOR THE YEAR ENDED SEPTEMBER 30, 1984
Authorized
Costs
Expenditures
PROGRAM ACTIVITY
Administration
$ 29,659
$ 29,659
Professional fees
13,500
13,500
Drainage improvements
256,841
256,841
Total
300,000
300,000
CITY OF FAIRHOPE-IN-KIND
Materials
5,537
Force account labor and equipment
64,638
Total
70,175
TOTAL PROGRAM COSTS
$300,000
$370,175
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 3 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
62
CITY OF FAIRHOPE, ALABAMA
COMMUNITY DEVELOPMENT BLOCK GRANT NO. L-SP-PF-82-126
STATEMENT OF SOURCE AND STATUS OF FUNDS
FOR THE YEAR ENDED SEPTEMBER 30, 1984
Grant
Amount
Total program year 1982 funds allocated to recipient $300,000
Less: Total program year 1982 funds drawn down by recipient 300,000
Funds still available from HUD - Program year 1982 -
Total program year 1982 funds drawn down by recipient 300,000
Less: Funds applied to program year 1982 300,000
Total program year 1982 funds held by recipient -
Total program year 1982 funds available for disposition $ -
Additional
Funding
Additional City funds allocated to program:
Materials $ 5,537
Force account labor and equipment 64,638
Total City funds applied to program 70,175
Less: Additional City funds applied to program (70,175)
Additional City funds available for disposition $ -
Match
Funds
Additional Match funds allocated to program - Fairhope Single Tax
Corporation - Public Improvement Assessment Program $129,943
Less: Additional Match funds applied to program - Fairland
Subdivision - Fairhope Single Tax Corporation .129,943
Additional Match funds available for disposition $ -
Total
Funding
Total funds allocated to program $500,118
Less: Total funds applied to program 500,118
TOTAL FUNDS AVAILABLE FOR DISPOSITION $ -
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
63
CITY OF FAIRHOPE, ALABAMA
STREET DRAINAGE CAPITAL PROJECT FUND
COMMUNITY DEVELOPMENT BLOCK GRANT NO. L-SP-PF-82-126
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
REVENUES
Federal grants - CDBG
Transfers from the General
Fund
Total revenues
EXPEDITURES
Drainage improvements
Engineering
Administration
Materials
Total expenditures
EXCESS REVENUES OVER (UNDER)
EXPENDITURES
Fund balance at beginning
of year
FUND BALANCE AT END OF YEAR
1984
Over (Under)
Actual Budget Budget 1983
$270,377 $270,377 $ $ 29,623
5,537
5,537
-
275,914
275,914 -
29,623
255,674
255,674
1,167
4,500
4,500
9,000
9,941
9,941
19,718
5,537
5,537
-
275,652
275,652 -
29,885
262
262 -
(262)
(262)
(262)
-
$ -
$ - $ -
$ (262)
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
64
CITY OF FAIRHOPE, ALABAMA
AIRPORT IMPROVEMENT CAPITAL PROJECT FUND
FEDERAL AVIATION ADMINISTRATION PROJECT NO. 3-01-0029-01-83
BALANCE SHEET
SEPTEMBER 30, 1984
ASSETS
CASH $ 2,562
TOTAL ASSETS
LIABILITIES AND FUND BALANCE
LIABILITIES
Due to City of Fairhope - General Fund $ 10,000
FUND BALANCE (DEFICIT) (7,438)
TOTAL LIABILITIES AND FUND BALANCE $ 2,562
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
65
CITY OF FAIRHOPE, ALABAMA
AIRPORT IMPROVEMENT CAPITAL PROJECT FUND
FEDERAL AVIATION ADMINISTRATION PROJECT NO. 3-01-0029-01-83
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
FOR THE YEARS ENDED SEPTEMBER 30, 1984
Over (Under)
Actual Budget Budget
REVENUE
Federal grants - FAA $ 64,966 $ 64,966 $ -
EXPENDITURES
Administration
3,000
3,000 -
Preliminary
25,010
25,010 -
Architectural engineering - basic fees
24,938
24,938 -
Other architectural engineering fees
13,024
13,024 -
Land development
6,432
6,187 245
Total expenditures
72,404
72,159 245
EXCESS REVENUE OVER (UNDER) EXPENDITURES
(7)438)
(7,193) (245)
Fund balance at beginning of year - - -
FUND BALANCE (DEFICIT) AT END OF YEAR $ (7,438) $ (7,193) $ (245)
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ELECTRIC FUND
BALANCE SHEET
SEPTEMBER 30, 1984 AND 1983
ASSETS
CURRENT ASSETS
Cash:
Operating - checking and Money Market
Passbook savings accounts
Certificates of deposit
Sinking fund - general obligation electric
warrants
Total cash
Receivables:
Alabama Power Company
Utility customers
Accrued interest
Miscellaneous
Allowance for uncollectible accounts
Total receivables
Materials inventories
Prepaid operating expenses
Total current assets
PROPERTY, PLANT AND EQUIPMENT (at cost)
Electric plant and distribution system
Vehicles and equipment
Accumulated depreciation
Total property, plant and equipment - net
OTHER ASSETS
Unamortized debt issue cost
Inter fund loans receivable, City of Fairhope:
General Fund
Total other assets
TOTAL ASSETS
1984 1983
$ 573,000 $ 338,819
19,856
38,695
263,376
197,440
14,362
15,053
870,594
590,007
83,876
-
392,263
362,846
705
2,554
19,030
748
(46,320)
(24,162)
449,554
341,986
87,287
74,251
7,948 7,727
1,415,383 1,013,971
3,063,038
2,886,688
314,258
288,022
3,377,296
3,174,710
(1,200,653)
(1,079,554)
2,176,643
2,095,156
324
324
$3,592,350
509
129,913
130,422
$3,239,549
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
W.
LIABILITIES AND CAPITALIZATION
1984
1983
CURRENT LIABILITIES
Accounts payable, trade
$ 345,345
$ 315,640
Accrued expenses and taxes:
Payroll taxes
1,822
4,099
Utility taxes
-
21,363
Employees' retirement contribution
1,929
3,029
Interest
2,353
2,860
Insurance withholding
151
200
Total accrued expenses and taxes
6,255
31,551
Utility customer deposits
311,431
283,707
General obligation electric warrants
42,000
39,000
Note payable, Central Bank of The South
8,371
7,578
Total current liabilities
713,402
677,476
NON CURRENT LIABILITIES
General obligation electric warrants
139,000
181,000
Note payable, Central Bank of the South
11,704
20,075
Inter fund loans payable, City of Fairhope:
General Fund
12,291
-
Natural Gas Fund
199,351
90,949
Water and Wastewater Fund
43,516
13,486
Total non current liabilities
405,862
305,510
TOTAL LIABILITIES
1,119,264
982,986
CAP ITAL IZ AT ION
Contributions in aid of construction
101,185
93,581
Retained earnings
2,371,901
2,162,982
Total capitalization
2,473,086
2,256,563
TOTAL LIABILITIES AND CAPITALIZATION
$3,592,350 $3,239,549
The notes to the financial statement are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
ELECTRIC FUND
STATEMENT OF INCOME AND RETAINED EARNINGS
WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
1984
Over (Under)
Actual Budget_ Budget
1983
Actual
OPERATING REVENUES
Sales of electric energy
$4,080,283
$4,151,840
$ (71,557)
$3,874,996
Other charges, sales and receipts
37,248
40,781
(3,533)
41,722
Total operating revenues
4,117,531
4,192,621
(75,090)
3,916,718
OPERATING EXPENSES
Purchased power
2,850,595
3,046,000
(195,405)
2,706,874
Operating, maintenance and
administrative salaries
(Note 16)
255,974
266,356
(10$82)
245,550
Audit fees
3,055
2,910
145
2,910
Bad debts
20,004
20,000
4
19,583
Bond issue expense
185
200
(15)
185
Christmas bonuses
1,560
600
960
600
Computer expenses
3,135
4,000
(865)
3,196
Electric energy furnished other
divisions of the City (Note 17)
68,443
75,000
(6,557)
66,392
Dues and memberships
9,166
20,000
(10,834)
26,957
Engineering services
21,838
10,000
11,838
9,267
Gasoline and oil
6,043
5,000
1,043
4,974
Insurance - casualty
23,261
21,000
2,261
22,941
Insurance - employees' group
22,442
22,000
442
17,182
Legal fees
375
-
375
-
Plant maintenance and operating
supplies
34,298
20,000
14,298
25,640
Maintenance vehicles and equipment
16,156
12,000
4,156
113471
Miscellaneous
120
100
20
869
Office supplies and postage
9,984
6,600
3,384
9,970
Payroll taxes
19,972
19,000
972
18,101
Professional services
1,865
600
13265
-
Employees' retirement
15,953
16,000
(47)
19,874
Telephone
3,982
4,000
(18)
3,896
Travel, training and school
3,897
4,000
(103)
3,897
Uniforms
2,611
3,000
(389)
2,878
Total operating expense
3,394,914
3,578,366
(183,452)
3,223,207
EARNINGS FROM OPERATIONS BEFORE
DEPRECIATION
722,617
614,255
108,362
693,511
Depreciation
121,099
112,000
9,099
111,963
EARNINGS FROM OPERATIONS
(carried forward)
$ 601,518
$ 502,255
$ 99,263
$ 581,548
PARKER, FICKLING, HARTMANN 6 HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
67
EARNINGS FROM OPERATIONS
(brought forward)
OTHER (DEDUCTIONS) INCOME
Interest expense
Interest earned
Earnings transferred to
the General Fund of the
City of Fairhope
Alabama Power Company refund
Total other (deductions)
income
NET INCOME
Retained earnings at beginning
of year
RETAINED EARNINGS AT END
OF YEAR
1984 1983
Over (Under)
Actual Budget Budget Actual
$ 601,518 $ 502,255 $ 99,263 $ 581,548
(13,357)
60,758
(440,000)
(392,599)
208,919
(16,000)
22,500
(440,000)
(2,643) (15,987)
38,258 22,420
(354,000)
48,832
(433,500) (40,901) (298,735)
6810755 140,164 282,813
2,162,982 2,162,982 - 1,880,169
$2,371,901 $2,231,737 $ 140,164 $2,162,982
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
NATURAL GAS FUND
BALANCE SHEET
SEPTEMBER 30, 1984 AND 1983
ASSETS
CURRENT ASSETS
Cash:
Operating accounts
Savings account
Certificates of deposit
Bond sinking fund
Total cash
Receivables:
Accrued interest
Bulk gas customer - Town of Daphne
Miscellaneous
Allowance for doubtful accounts
Total receivables
Materials inventories
Prepaid operating expenses
Total current assets
SINKING FUNDS
First mortgage revenue bonds, 1961
series, reserve and replacement
funds
PROPERTY, PLANT AND EQUIPMENT.(at cost)
Natural gas plant and distribution system
Vehicles and equipment
Accumulated depreciation
Total property, plant and equipment - net
OTHER ASSETS
Inter fund loans receivable, City
of Fairhope
Electric Fund
Water and Wastewater Fund
Total other assets
TOTAL ASSETS
1984 1983
$ (828) $ 157,188
411 390
206,677 142,308
44,688 45,093
250,948 344,979
59,838
4,324
(1,860)
62,302
69,568
5,455
388,273
1,502
82, 297
3,715
(1,860)
85,654
72,041
552
503,226
172,274 166,220
1,806,367
1,747,212
196,868
173,645
2,003,235
1,920,857
(1,055,768)
(990,529)
947,467
930,328
199,351 90,949
- 46,097
199,351 137,046
$1,707,365 $1,736,820
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
LIABILITIES AND CAPITALIZATION
1984 1983
CURRENT LIABILITIES
Accounts payable, trade $ 71,968 $ 72,034
Accrued expenses and taxes:
Insurance - casualty
-
3,983
Town of Daphne
-
8,004
Payroll taxes
1,460
3,163
Employees' retirement contribution
1,643
2,567
Interest
4,800
5,400
Insurance withholding
267
306
Total accrued expenses and taxes
8,170
23,423
First mortgage revenue bonds, 1961 series
45,000
45,000
Total current liabilities
125,138
140,457
NON CURRENT LIABILITIES
First mortgage revenue bonds, 1961 series 315,000 360,000
Inter fund loans payable, City of Fairhope:
General Fund 5,526 63,189
Total non current liabilities 320,526 423,189
TOTAL LIABILITIES 445,664 563,646
CAPITALIZATION
Contributions in aid of construction 168,317 149,062
Retained earnings 1,093,384 1,024,112
Total capitalization 1,261,701 1,173,174
TOTAL LIABILITIES AND CAPITALIZATION $1,707,365 $1,736,820
The notes to the financial statements are an integral part of this statements.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
NATURAL GAS FUND
STATEMENT OF INCOME AND RETAINED EARNINGS
WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
1984
Over (Under)
Actual Budget Budget
1983
Actual
OPERATING REVENUES
Sales of natural gas $2,674,396 $2,611,000 $ 63,396 $2,907,094
Miscellaneous sales and receipts 392 2,500 (2,108) 3,029
Total operating revenues 2,674,788 2,613,500 61,288 2,910,123
OPERATING EXPENSES
Natural gas purchases 1,844,465 1,778,350 66,115 2,001,576
Operating, maintenance and
administrative salaries
(Note 16)
Audit and accounting fees
Christmas bonuses
Computer expenses
Dues and memberships
Engineering services
Gasoline and oil
Insurance - casualty.
Insurance - employees group
Legal fees
Plant maintenance and operating
207,017
191,856
15,161
179,484
4,230
2,910
1,320
2,910
1,380
55.0
830
550
2,339
2,500
(161)
2,204
987
2,000
(1,013)
3,237
13,607
10,000
3,607
10,725
7,315
7,000
315
7,457
12,439
18,000
(5,561)
11,264
23,111
23,000
ill
17,124
9,990
10,000
(10)
9,870
supplies
18,651
Maintenance - vehicles and equipment
6,762
Miscellaneous
44
Office supplies and postage
2,832
Payroll taxes
16,431
Employees' retirement
14,586
Telephone
2,864
Utilities
1,250
Travel, training and school
4,696
Trustee fees
500
Uniforms
2,608
Distribution of joint revenue
11,648
Total operating expenses 2,209,752
26,465
(7,814)
22,884
8,000
(1,238)
7,453
50
(6)
324
3,500
(668)
3,531
15,000
1,431
14,503
13,500
1,086
17,008
2,800
64
2,850
1,200
50
1,435
1,500
3,196
11161
500
-
500
2,600
8
2,569
8,000
3,648
8,004
2,129,281 80,471 2,328,623
EARNINGS FROM OPERATIONS
BEFORE DEPRECIATION 465,036 484,219 (19,183) 581,500
Depreciation 65,239 65,000 239 64,210
EARNINGS FROM OPERATIONS
(carried forward)
$ 399,797 $ 419,219 $ (19,422) $ 517,290
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
EARNINGS FROM OPERATIONS
(brought forward)
OTHER (DEDUCTIONS) INCOME
Interest expense
Interest earned
Earnings transferred to the
General Fund of the City of
Fairhope
Purchased natural gas refunds
for prior years
Total other (deductions)
income
NET EARNINGS
RETAINED EARNINGS AT
BEGINNING OF YEAR
RETAINED EARNINGS AT END OF
YEAR
1984
1983
Over (Under)
Actual
Budget
Budget
Actual
$ 399,797
$ 419,219
$ (19,422)
$ 517,290
(14,700)
(16,000)
(1,300)
(16,500)
33,936
35,000
(1,064)
35,569
(440,000)
(440,000)
-
(342,717)
90,239
-
90,239
9,635
(330,525)
(421,000)
90,475
(314,013)
69,272
(1,781)
71,053
203,277
1,024,112
1,024,112
-
820,835
$1,093,384
$1,031
$71�053�
$1,0�24�112=
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
WATER AND WASTEWATER FUND
BALANCE SHEET
SEPTEMBER 30, 1984 AND 1983
ASSETS
1984 1983
CURRENT ASSETS
Cash:
Operating account $ 18,543 $ 42,158
Passbook savings accounts 161 2,287
Construction accounts - restricted 6,900 38,440
Bond sinking funds 205,814 176,988
Certificates of deposit 49,102 41,937
Total cash 280,520 301,810
Receivables:
Miscellaneous 1,365 -
Accrued interest - 543
Deposits on equipment 5,966 7,115
Allowance for doubtful accounts (1,076) (1,076)
Total receivables 6,255 6,582
Materials inventories 37,743 48,365
Prepaid operating expenses 7,618 6,755
Total current assets 332,136 363,512
SINKING FUNDS
Reserve and replacement funds 110,999 113,089
PROPERTY, PLANT AND EQUIPMENT (at cost)
Water and Wastewater systems 7,699,601 7,485,358
Vehicles and equipment 161,638 145,219
7,861,239 7,630,577
Accumulated depreciation (1,826,711) (1,618,347)
Total property, plant and equipment - net 6,034,528 6,012,230
OTHER ASSETS
Unamortized
debt cost
31,442
32,952
Unamortized
deferred plant maintenance
-
5,980
Receivable
- Electric Fund
43,516
13,486
General Fund
-
3,739
Total other assets
74,958
56,157
TOTAL ASSETS
$6,552,621
$6,544,988
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
70
LIABILITIES AND CAPITALIZATION
1984 1983
CURRENT LIABILITIES
Accounts payable:
Trade $ 9,621 $ 12,097
.Miscellaneous - 3,778
Total accounts payable 9,621 15,875
Accrued expenses and taxes:
,.Payroll taxes 1,506 3,543
Employees' retirement contribution 1,738 2,879
Interest 113,182 108,686
Employee insurance 38 149
Total accrued expenses and taxes 116,464 115,257
Customers' deposits - 9,362
Water revenue bond payable 7,000 -
First mortgage revenue bonds payable 60,000 71,000
67,000 71,000
Total current liabilities 193,085 211,494
NON CURRENT LIABILITIES
Water revenue bonds payable 2,523,000 2,530,000
First mortgage revenue bonds payable 970,000 1,030,000
3,493,000 3,560,000
Inter fund loans payable, City of Fairhope:
General Fund 5,754 -
Natural Gas Fund - 46,097
5,754 46,097
Total non current liabilities 3,498,754 3,606,097
TOTAL LIABILITIES 3,691,839 3,817,591
CAPITALIZATION
Contributions in aid of construction:
United States Government 1,097,396 1,097,396
Customers and developers 1,017,520 824,950
Other funds of the City of Fairhope 38,147 38,147
Retained earnings 707,719 766,904
Total capitalization 2,860,782 2,727,397
TOTAL•i,IABILITIES AND CAPITALIZATION $6,552,621 $6,544,988
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN h HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
CITY OF FAIRHOPE, ALABAMA
WATER AND WASTEWATER FUND
STATEMENT OF INCOME AND RETAINED EARNINGS
WITH YEAR ENDED SEPTEMBER 30, 1984 BUDGET
FOR THE YEARS ENDED SEPTEMBER 30, 1984 AND 1983
1984 1983
Over (Under)
Actual Budget Budget Actual
OPERATING REVENUES
Sales of water $
709,668
$ 665,000
$ 44,668
$ 617,996
Wastewater charges
211,702
200,000
11,702
191,255
Wastewater connection charges
14,925
100,000
(85,075)
102,655
Other charges, sales and receipts
145
1,500
(1,355)
11,388
Total operating revenues
936,440
966,500
(30,060)
923,294
OPERATING EXPENSES
Electric power
Operating, maintenance and
administrative salaries
(Note 17)
Audit fees
Bad debts
Bond issue expense
Christmas bonuses
Computer expenses
Legal
Dues and memberships
Engineering services
Gasoline and oil
Insurance - casualty
Insurance - employees' group
Plant maintenance and
operating supplies
Maintenance -vehicles and equipment
Miscellaneous
Office supplies and postage
Payroll taxes
Professional services
Employees' retirement
Rental
Telephone
Travel, training and school
Uniforms
Trustee fees
Total operating expenses
EARNINGS FROM OPERATIONS BEFORE
DEPRECIATION
Depreciation
EARNINGS FROM OPERATIONS
(carried forward)
136,348
130,000
6,348
127,048
232,323
247,356
(15,033)
228,852
3,055
2,910
145
2,910
-
1,000
(1,000)
-
1,511
1,511
-
1,511
1,345
750
595
750
2,352
2,500
(148)
2,204
-
500
(500)
164
385
225
160
225
9,550
8,000
1,550
8,883
8,450
8,000
450
7,980
23,164
18,300
4,864
20,884
27,912
26,500
1,412
20,330
101,280
61,500
39,780
70,092
9,881
10,000
(119)
10,980
612
100
512
243
8,106
3,500
4,606
956
17,104
18,000
(896)
16,989
1,546
2,500
(954)
2,478
15,173
16,000
(827)
19,877
412
200
212
173
4,405
4,600
(195)
4,666
866
2,000
(1,134)
1,656
2,652
3,100
(448)
3,058
1,510
1,500
10
11495
609,942
570,552
39,390
554,404
326,498
395,948
(69,450)
368,890
208,363
195,000
13,363
199,670
$ 118,135 $ 200,948 $ (82,813) $ 169,220
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS
71
1984
1983
Over (Under)
Actual
Budget
Budget
Actual
EARNINGS FROM OPERATIONS
(brought forward)
$ 118,135
$ 200,948
$ (82,813)
$ 169,220
OTHER (DEDUCTIONS) INCOME
Interest expense
(184,464)
(190,000)
(5,536)
(185,080)
Interest earned
27,144
12,000
15,144
29,671
Earnings transferred to the
General Fund of the City
of Fairhope
(20,000)
(20,000)
-
(20,000)
TOTAL OTHER (DEDUCTIONS)
INCOME
(177,320)
(198,000)
20,680
(175,409)
NET INCOME (LOSS)
(59,185)
2,948
(62,133)
(6,189)
RETAINED EARNINGS AT BEGINNING
OF YEAR
766,904
766,904
-
773,093
RETAINED EARNINGS AT END
OF YEAR
$ 707,719
$ 769,852
$ (62,133)
$ 766,904
The notes to the financial statements are an integral part of this statement.
PARKER, FICKLING, HARTMANN & HANAK, P.C. CERTIFIED PUBLIC ACCOUNTANTS