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Home My WebLink About04-14-2025 City Council Agenda CITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, April 14, 2025 - 6:00 PM City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1. Approve minutes of March 24, 2025 Regular City Council Meeting and minutes of March 24, 2025 Work Session. 2. Report of the Mayor 3. Public Participation – Agenda Items – (3 minutes maximum) 4. Council Comments 5. FINAL ADOPTION - Ordinance – Annexation – Casa Azul Fairhope, LLC (Daniel Dorta) property located at 18348 Greeno Road, Fairhope, Alabama and zoned B-1 Local Shopping District. Tax Parcel 46-08-28-0-000-017.001. (Introduced at the City Council Meeting on March 24, 2025). 6. Ordinance - An Ordinance to grant a Franchise Agreement Coca-Cola Bottling Company United-Central, LLC to operate Beverage Vending and Concession Machines specified in (Bid No. 25-015), Beverage Vending and Concession Annual Contract - Three Years. 7. Ordinance - An Ordinance to amend Ordinance No. 1820 Section 5. Covenants: c) of Lease Agreement with Hope Community by adding the following language: Notwithstanding the terms and conditions of this provision, the Tenant may sublease certain portions of the property only with the express written consent of the Governing Body of the City of Fairhope. 8. Resolution - That the City Council hereby approves Mobile Bay Maker’s Market LLC to execute a sublease agreement with Hope Community for its outdoor market. See resolution attached. 9. Site Plan Review and Approval - Request of the Applicant, Benjamin Cummings, acting on behalf of the Owner, Fairhope 9 LLC, for Site Plan Approval of Harvey and Thomas Orthodontist on property zoned B-2 General Business District. The property is located at the northeast corner of Highway 181 and Highway 104, Lot 9 and is approximately 1.0 acres. PPIN#: 627499. (Planning Commission unanimously recommends approval of SR 25.02). City Council Regular Meeting April 14, 2025 Page - 2 - 10. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS25-026) for Design Services for Alabama Transportation Rehabilitation and Improvement-II Program (A-TRIP II) Intersection Improvements at US98 and Volanta Avenue to Mott MacDonald Alabama, LLC.; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 11. Resolution - That the City Council approves the selection by the Evaluation Team for Professional Landscape Architectural Services for (RFQ PS25-017) for the Flying Creek Nature Preserve - Phase II to Thompson Engineering; and hereby authorizes Mayor Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council. 12. Resolution - To authorize a budget transfer of $100,000.00 from General Fund to Capital Projects Fund for Flying Creek Nature Preserve (FCNP) and John Martin Nature Center (JMNC) signage and furnishings. 13. Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Neel-Schaffer, Inc. for Professional Traffic Engineering Services for (RFQ PS25-024) for the Twin Beech Corridor Study with a not-to-exceed contract amount of $40,000.00. 14. Resolution - That the City Council approves and accepts the Right-of-Entry and Permanent Utility Easement from the Fairhope Single Tax Corporation, Arthur R. Pouncey and Pam Pouncey to the City of Fairhope for and in consideration of the sum of THREE THOUSAND AND TWENTY FOUR DOLLARS ($3,024.00) for the following purposes, to-wit: The right to enter upon the hereinafter described land and grade, level, cut, fill, build, inspect, repair, replace and maintain a 180-degree return on a force main as part of the public sewer system, together with such valves, culverts, pipes, fittings and connections as may be necessary, and all other work related to the future maintenance of the Fairhope Sewer Utility Improvements Project located at 9621 Fairhope Avenue, Fairhope, Alabama 36532. 15. Resolution – Authorizing Mayor Sherry Sullivan to inform and submit the Municipal Water Pollution Prevention Program (MWPP) Report for 2024 to the Department of Environmental Management. 16. Resolution - To award (Bid No. 25-026) to BLD Services, LLC. for Fairhope Sewer Manhole Rehabilitation Annual Contract with a bid proposal for Base Bid Part One - Rohr Area (Sewer District) Manholes for $52,300.00, Base Bid Part Two - Lakewood Area (Sewer District) Manholes for $88,590.00 and Base Bid Part Three - Annual Contract Pricing for $358,178.00. Total cost not-to-exceed $499,068.00. City Council Regular Meeting April 14, 2025 Page - 3 - 17. Resolution - That the City of Fairhope approves the procurement of Repair Services for Well #2 Pump from Morrow Water Technologies for the not-to-exceed cost of $41,739.47. 18. Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Consulting Services for (RFQ PS25-027) for I & I (Inflow and Infiltration) Identification Study to Duke's Root Control, Inc.; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 19. Resolution – To award (Bid No. 25-025) to SouthCon for 46KV Transmission Line Project - Concrete Poles with a bid proposal not-to-exceed $105,956.00. 20. Resolution – To award (Bid No. 25-031) to Gresco Utility Supply for 46KV Transmission Line Project – Transmission Switches with a bid proposal not-to- exceed $85,953.00. 21. Resolution - That the City Council authorizes submission to the Alabama Law Enforcement Agency's (ALEA) Homeland Security Grant Program (HSGP) for vehicle mitigation barriers and 250 additional metal control barricades. The total grant amount will be $200,000.00 with no match required. 22. Resolution - To award Bid No. 25-027 for the procurement of two (2) New 2024 or 2025 Chevrolet Silverado 1500 PPV 4WD Crew Cab to Hardy Chevrolet Buick GMC Inc. for a not-to-exceed amount of $98,638.40. 23. Resolution - That the City Council hereby approves the payroll reallocation defined as the following effective immediately: the Police Department is requesting to organize a program for two (2) temporary Criminal Justice interns at an estimated cost of $4,050.00 per intern for the duration of 10 weeks [est. $8,100.00 total]; and the available funding will be derived from payroll funds budgeted for one (1) Part- Time Police Officer position in the FY 2025 Budget. 24. Resolution - That the City Council approves and adopts the recommendations of the Personnel Board for the reclassification of the Utilities Public Relations Coordinator (Grade 11) FLSA status from "exempt from overtime regulations" to "non-exempt from overtime regulations" with no effect to the assigned pay grade. 25. Resolution - That the City of Fairhope approves the procurement of the Annual Renewal of CivicPlus Media that is on The Interlocal Purchasing System ("TIPS") (Contract #220105) with CivicPlus; and therefore does not have to be let out for bid. The total annual amount not-to-exceed $14,469.48. City Council Regular Meeting April 14, 2025 Page - 4 - 26. Request - Chad Clark, Event Coordinator, The Fairhope Rotary Club Foundation requests approval of the "Fairhope Rotary Club Steak Cook-Off" on May 10, 2025, for street closures on Bancroft Street, between Fairhope Avenue and Morphy Avenue, and Johnson Avenue between Section Street and Bancroft Street; event from 12:00 p.m. to midnight; and approval to allow alcohol on City streets contingent upon ABC license and approval. 27. Request - Gary Constantine requesting a waiver of the Noise Ordinance for a Wedding Celebration being held at the Fairhope Inn in the evening hours of Saturday, April 11, 2026 to extend the 10:00 p.m. deadline to 10:30 p.m. 28. Application for Special Retail License – More than 30 Days by Lowrey Holdings, LLC d/b/a Sallie located at 406 Pine Avenue, Fairhope, AL 36532. 29. Appointment - Pedestrian and Bicycle Committee 30. Public Participation – (3 minutes maximum) 31. Executive Session - To discuss security plans, procedures, assessments, measures, or systems, or the security or safety of persons, structures, facilities, or other infrastructures, the public disclosure of which could reasonably be expected to be detrimental to public safety or welfare. 32. Adjourn Regular Meetings of the Council shall be held on the 2nd and 4th Monday nights of each month immediately following the 4:30 p.m. Work Session unless prescheduled and announced otherwise. Next Regular City Council Meeting – Tuesday, April 29, 2025 – Same Time Same Place