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Home My WebLink About02-20-2025 City Council MinutesSTATE OF ALABAMA COUN TY OF BALDWIN )( )( The City Council, City of Fairhope, met in regular session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Thursday, 20 February 2025. 10801 Present were Council President Jack Burrell, Councilmembers: Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, and City Clerk Lisa A. Hanks. Councilmember Corey Martin and City Attorney Marcus E. McDowell were absent. There being a quorum present, Council President Burrell called the meeting to order at 5: 11 p.m. The invocation was given by Pastor William Parsons of Redeemer Lutheran Church and the Pledge of Allegiance was recited. Council President Burrell said he wanted to brag on him for a moment; and said he had a visit with Pastor Parsons a couple of months ago. Council President Burrell said "Pastor Parsons is a big fan of this City he lives in. And, he is a big fan of our government; and has offered his services and he is appreciated." Councilmember Robinson moved to approve minutes of the 10 February 2025, regular meeting; and minutes of the 10 February 2025, work session. Seconded by Councilmember Boone, motion passed unanimously by voice vote. Mayor Sullivan addressed the City Council regarding the following items: 1)Recognized Chip Groner and Amy Pearson for their volunteering to serve on the Fairhope Airport Authority. Council President Burrell said they were extremely instrumental for the Authority; and have done an outstanding job. He said it has been a pleasure working with them; 2)Attended the ground breaking for the American Legion expansion; 3)Mentioned the Recreation Summit that was held; 4)Said this week is the kickoff for Mardi Gras season; and 5)Recognized and welcomed Ruthie Campbell who is a Robertsdale Councilmember. Councilmember Conyers commented the Fairhope High School Basketball team has made it to the "Final Four." He told everyone to have fun and enjoy during the Mardi Gras season; and be safe. Council President Burrell reiterated what everyone said; and also recognized Councilmember Ruthie Campbell from Robertsdale. 10802 20 February 2025 Councilmember Conyers moved for final adoption of Ordinance No. 1824, an ordinance amending Ordinance No. 1800 known as the Personnel Rules, Policies and Procedures Ordinance, V. Employee Benefits: Amending Section P. Incentives for Recruiting New Employees. (Introduced at the February 10, 2025 City Council Meeting) Seconded by Councilmember Boone, motion for final adoption passed by the following voice votes: AYE -Burrell, Conyers, Robinson, and Boone. NAY - None. Councilmember Robinson stated there was a need to add on an agenda item after Agenda Item Number 14: a motion to approve and authorize the Eagle Scout Service Project: Colony Nature Park Fence Renewal by Wells Sawyer. Councilmember Robinson moved to add on the above-mentioned item not on the printed agenda. Seconded by Councilmember Boone, motion passed unanimously by voice vote. Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 25-023) to Equix Energy Services, LLC. for Gas Main Relocation on SR 181 with a bid proposal not-to-exceed $64,804.00. Public Works Law Project. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5375-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [I]That the City of Fairhope did request, receive, and open bids for 4" Gas Main Relocation on State Road 181 (Bid Number 25-023) for the Gas Department. [2]At the appointed time and place, the following bids were opened and tabulated as follows: Equix Energy Services, LLC GMC Underground $ 64,804.00 $109,140.00 [3] After evaluating the bid proposals with the required bid specifications, Equix Energy Services, LLC is now awarded the bid for 4" Gas Main Relocation on State Road 181 (Bid Number 25-023) for the Gas Department with a total bid proposal not-to-exceed of$64,804.00. Adopted on this 20th day of February. 2025 Attest: �-�ity Clerk 10803 20 February 2025 Councilmember Boone introduced in writing, and moved for the adoption of the following resolution, a resolution to award (Bid No. 25-017) to Gridco, Inc. for 46KV Transmission Line 2024 Modifications & Additions (REVISED) with a bid proposal for the lump sum base bid plus Alternates #1 and #2 of $2,194,441.20. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5376-25 BE IT RESOLVED BY THE GO VERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, as follows: [1]That the City of Fairhope did request, receive, and open bids for 46 KV Transmission Line -2025 Modifications and Additions for the Electric Department (Bid Number 25-017) for the City of Fairhope. [2]At the appointed time and place, the following bids were opened and tabulated as follows: Please see attached Bid Tabulation for 46 KV Transmission Line -2025 Modifications and Additions [3] After evaluating the bid proposals with the required bid specifications, Gridco, Inc. is now awarded the bid for 46 KV Transmission Line -2025 Modifications and Additions for the lump sum bid base plus Alternates #1 and #2 of $2,194,441.20. Adopted on this 20th day of February, 2025 Attest: �� City Clerk * * 20 February 2025 LOCATION: City of Fairhope Faimope, Alabama ,uom 1.C.ot.11-•·l.lght _,,._ ... Z. Ent Bar Eloct"' _... 2. Grnko, Inc. LaiaglOft llinnlnvhom,AI. - 4. h'tty Unt Corwtr. Co. Fldellty'-· Qo-,AI. 5. PowerGrid 5-tvlcee -1111 ........... L Sovthem E'""'1c c:.,p. -MS 1.Sou.-S-Uliffty T1llldena.AL L Toyto, e,-;c Udlhy Medi.on AL LOCATION: City of Fairt,ope Fairhope, Alabama - 1.CodJit-11.ighl Albon,ille,AI. 2 EatS.,Eleclric --. ... 3. Grldco, Inc. Binninvt-, Al '- Pway Uno Con,... Co. Oamon,AI. 5 ____ H1rbelle,Al 6.SOUlhemEllclrttCorp. -MS 1. Soult,em S-Utll,v Tol'.....,1,AI. I.TOjlo,Elocltlclllillrr Madloon.Al _., --II0.1 tl'BIOVAI.) ,f $11'-25U0 ,f ,, ..... ,.08 ,f '131.111.110 lOTAI. ...... $1,0'7,1113.:.l 12,'81,150.29 $1,525.011.31 BID TABULATION -CONTRACTOR !REBID) .... .,lOTAI. �I .... ., Al.TfMAlll'I Al.TEMAT111 --All 111111''"' '923 .. 12.90 s,,oa.-,,:., f1BO,l'OUO '850A31.00 12,IIOl,7'3.211 l2.'81,&i0.l9 Oll.llO ... 11.ffl-,O 11•12,u, S,,&:lt,011.31 l223.10l.n fi,J:r.;,1116.1!1 1 of 2 BID TABULATION -CONTllACTOR (REBID) 'IOTAI. lOTAI. _., ..... l'WI l'WI AlT.11 ALT.ltlAlT.11 12.0SS,805.90 12, 1114,441.20 S<,822,510.U lli,3112,193.28 12.8114,925.n $3,527,151.80 10804 BID OPENING DATE: February 8, 2025 at 10:00 A.M. PROJECT: 46 KV Tranamission line 2025 Modifications & Additions lOTOL Al TERIMTI ll All'tMAll.lZ TOTAi. Al.TEANATEl'I -·· ALTBIMT!l2 $1.011,142.10 12'6.1111 1135.JIC)JO 1135,D.JO 12,15',810.34 120 ..... ... ,Ill ... 15ot11,23Z.65 f1,t61.11U6 110.m.12 ..,�, IW.ZZl-03 BID OPENING DA TE: Febrvary 6, 2025 at 10:00 AM. PROJECT: 46 KV Transmission line 2025 Modifications & Additions - NO l!ESPONSE. NORf.5PONS£. NOBIO NOBIO NORfSl'ONS[. I hereby certify that the above is a true and correct tabulation of bids received on February 6, 2025 for City of Fairhope 46 KV Transmission line -2025 Modifications & Additions. d---'--• BY _____ cr---:.,_ ______ _ STEWART ENGINEERING, INC. 2of2 10805 20 February 2025 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with JADE Consulting LLC. for Professional Engineering Services for the Pecan Avenue Watershed Management Plan Phase 1 (RFQ PS25-021) with a not-to-exceed amount of $35,650.00. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5377-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Jade Consulting, LLC for Professional Engineering Services for the Pecan Av enue Watershed Management Plan Phase I (RFQ PS25-021) with a not-to-exceed amount of $35,650.00. ADOPTED ON THIS 20TH DAY OF FEBRUARY, 2025 Attest: �-d/41✓ City Clerk Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that Mayor Sherry Sullivan is hereby authorized to execute a Contract with Lieb Engineering Company for Professional Engineering Services for the Summit Street Outfall Repair Project (RFQ PS25-020) with a not-to-exceed amount of $10,850.00. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 5378-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Lieb Engineering Company to perform Professional Engineering Services for the Summit Street Outfall Repair Project (RFQ PS25-020) with a not-to-exceed amount of $10,850.00. ADOPTED ON THIS 20TH DAY OF FEBRUARY, 2025 Attest: � '.Ii� t?�C City Cl rk 10806 20 February 2025 Councilmember Robinson introduced in writing, and moved for the adoption of the following resolution, a resolution that certain items are declared surplus and the Mayor and the City Treasurer are hereby authorized and directed to dispose of personal property owned by the City of Fairhope by one of the three methods listed on the resolution. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. RESOLUTION NO. 5379-25 WHEREAS, the City of Fairhope, Alabama, has certain items of personal property which are no longer needed for public or municipal purposes; and WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal governing body to dispose of unneeded personal property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FA IRHOPE, ALABAMA, AS FOLLOWS: SECTION 1. That the following personal property owned by the City of Fairhope, Alabama, is not needed for public or municipal purposes, and hereby declared surplus: [SEE ATTACHED LIST OF EQUIPMENT] SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to dispose of the personal property owned by the City of Fairhope, Alabama, described in Section 1, above, by one of the following methods: a.Receiving bids for such property (via "GovDeals"). All such property shall be sold to the highest bidder, provided, however, that the City Council shall grant the authority to the Mayor to reject all bids when, in her opinion, she deems the bids to be less than adequate consideration for the personal property. b.Sold for scrap or recycle at the highest offered value. c.Disposal via landfill. ADOPTED AND APPROVED THIS 20TH DAY OF FEBRUARY, 2025 ATTEST: City Clerk 10807 20 February 2025 SURPLUS LIST 01017 -2014 CHEVROLET TAHOE, 1GNLC2E03ER206819, 140,670mi -Police Dept 01027 -2013 CHEVROLET TAHOE, 1GNLC2E02DR3 l 7957, 122,839 mi -Police Dept 01028 -2013 CHEVROLET TAHOE, 1GNLC2E0XDR316426, 133,655mi -Police Dept 01029 -2013 CHEVROLET TAHOE, 1GNLC2E01DR312832, 164,154mi -Police Dept 01030 -2013 CHEVROLET TAHOE, 1GNLC2E06DR318786, 146,582mi -Police Dept 01053 -2011 FORD F550 Boom Truck, 1FDUF5GT9BEB15663, 109,096mi -Streets Dept 01092-2007 FORD CROWN VIC, 2FAFP71W47X134464,127,301mi-Police Dept 01103 -2006 CHEVY TRAILBLAZER, 1GNDS13S062334029, 118,92 lmi -Info Tech 01148 (334.1) -2001 VERMEER TRAILER, 1 VRT2020611000228, Gas Dept 01220 -1988 INTERNATIONAL S1600, 1HTLAZPM0JH549646, 77,335mi -Streets Dept 02422 -VERMEER BORING MACHINE, Water Dept 01396 (278.6)-GENERATOR l0KV, RZ81747, Electrical Dept CABLE TRAILER w/ UNKNOWN ASSET No. (possibly 01717), Electrical Dept 9 BROKEN STREET POLES, 40ft length, Electrical Dept 5 TOTES/PALLETS ofretired police equipment out ofretired police vehicles 2 Retired welders, unknown asset no., unknown working condition 4 TOTES/PALLETS of new parts for retired equipment Wa rehouse Floor Sweeper, unknown asset no., unknown working condition John Deere 1200A Trap Rake Dakota Turf Te nder Ve ri-Quake Aerator 10 Mower Heads off John Deere Turf Mower Used Fountain Pump (Unknown Function) Councilmember Conyers introduced in writing, and moved for the adoption of the following resolution, a resolution that the City Council approves and authorizes Mayor Sherry Sullivan to execute Amendment #2 for the GOMESA grant #G CFNP/21/CF -North Triangle Park (now Flying Creek Nature Preserve). The amendment is a no cost extension to the period of performance by one year to February 28, 2026. Seconded by Councilmember Robi nson, motion passed unanimously by voice vote. 10808 20 February 2025 RESOLUTION NO. 5380-25 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, That the City Council approves and authorizes Mayor Sherry Sullivan to execute Amendment #2 for the GOMESA Grant #G-CFNP/21/CF - North Triangle Park (now Flying Creek Nature Preserve). The amendment is a no cost extension to the period of performance by one year to February 28, 2026. DULY ADOPTED THIS 20TH DAY OF FEBRUARY, 2028 AT TEST: City Clerk Councilmember Conyers moved to grant the request of Erin Langley, Eastern Shore Repertory Theatre, Inc. -Requesting permission to display a vintage 1950s car alongside their table at April's Art Walk outside of Page & Palette to promote Theatre on the Bluff with this year's performance of Grease. This will create a true Rydell High experience and make for an incredible photo op. And, permission to perform a musical number from the show near the car. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. City Council reviewed an application for a Beer/Wine Off Premises License by Katherine O'Donniley, Wawa Alabama LLC, d/b/a Wawa 5804, 10040 Encounter Drive, Fairhope, Alabama 36532. Councilmember Robinson moved to approve the issuance of the license. Seconded by Councilmember Conyers, motion passed unanimously by voice vote. Councilmember Conyers moved to appoint Chris Preus to the Parking Authority for a four-year term which will expire February 2029. Seconded by Councilmember Boone, motion passed unanimously by voice vote. Councilmember Conyers moved to approve and authorize the Eagle Scout Service Project: Colony Nature Park Fence Renewal by Wells Sawyer. Seconded by Councilmember Robinson, motion passed unanimously by voice vote. 10809 20 February 2025 Items: The following individuals spoke during Public Participation for Non-Agenda 1)Mayor Sherry Sullivan addressed the City Council and thanked the Staff for the Mardi Gras season and all they do for this busy season: Public Works and the Police Departments. She said they spend their weekends and nights working the Mardi Gras parades. 2)Ruthie Campbell, City Councilmember for Robertsdale, addressed the City Council and said thank you to everyone; and that she was interested in how Fairhope ran its City Council and all the activities. Ms. Campbell said she loved our agenda and the improvements we have made; and would love to take these back to Robertsdale for the future. She thanked everyone and said God Bless. 3)Erik Cortinas, City of Fairhope Building Official, addressed the City Council and said March 7, 2025 is Global Day of Unplugging. Councilmember Robinson moved to adjourn the meeting. Seconded by Councilmember Boone, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 5:33 p.m. � City Clerk