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HomeMy WebLinkAbout01-13-2025 City Council AgendaCITY OF FAIRHOPE CITY COUNCIL REGULAR AGENDA Monday, January 13, 2025 - 6:00 PM City Council Chamber Council Members Jack Burrell Corey Martin Jimmy Conyers Jay Robinson Kevin G. Boone Invocation and Pledge of Allegiance 1.Approve minutes of 19 December 2024 Regular City Council Meeting and minutes of 30 December 2024 Special Emergency City Council Meeting. 2.Report of the Mayor 3.Public Participation – Agenda Items – (3 minutes maximum) 4.Council Comments 5.Final Adoption: Ordinance – Amend Zoning Ordinance No. 1253 - Request of the Applicant, SCorUSA, LLC, acting on behalf of the Owner, Steven W. Corbett, to rezone property from B-2, General Business District to a PUD, Planned Unit Development, to be known as Legends at Point Clear. The property is approximately 13.80 acres and is located on the west side of Greeno Road South, north of Old Battles Road/CR-34. PPINS #: 39376, 210314. (Introduced at the City Council Meeting on December 19, 2024.) 6.Final Adoption: Ordinance - An Ordinance Repealing and Replacing Ordinance No. 1575 to protect the Public Health, Safety and Welfare by providing Policy and Procedure for Park Usage within the City of Fairhope. (Introduced at the City Council Meeting on December 19, 2024.) 7.Ordinance - An Ordinance to declare that certain real property of the City of Fairhope (Part of the Anna T. Jeanes School Property) for Hope Community outlined in Exhibit A attached to lease) is not needed for public or municipal purposes in response to an offer to lease property for a five (5) year term for the minimum yearly rent of $1.00 payable as specified in lease. Option to renew or extend lease is specified in Article 10. 8.Ordinance – An Ordinance to Establish the Salary for the Mayor and Councilmembers; City of Fairhope Code of Ordinance (Section 2-21). 9.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 3 for procurement of scanning solutions for use in Project 4 for the Planning and Zoning Department; services have been previously negotiated through the National Cooperative Purchasing Alliance (NCPA) Buying Group (Contract 11-26) with MCCi, LLC and therefore does not have to be let out for bid. Change Order No. 3 is $24,394.94. Total contract price will not-to-exceed $110,693.48. City Council Regular Meeting January 13, 2025 Page - 2 - 10.Resolution approving and authorizing the submission of the Application for the Fiscal Year 2025 Airport Infrastructure Grant ("AIG") Project for H. L. "Sonny" Callahan Airport (KCQF) for the Replacement of the Taxiway Lighting System. 11.Resolution - That the City of Fairhope approves the procurement of a Modular Dog Kennel Unit for the Haven; and the item is available as surplus from the City of Daphne. The total amount will be $25,000.00. The Haven will reimburse the City for the funds and will take care of the moving and setup fees for the unit which will be placed on the Haven’s facility. 12.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 1 for (Bid No. 23-030) Consulting Services for FEMA Public Assistance Management Services - Government Services to Royal Engineers and Consultants, LLC for one (1) year extension of the annual contract from January 22, 2025 to January 21, 2026 per the same terms and conditions of the original contract and contract amendment No. 1. 13.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract for Extension No. 1 for (Bid No. 23-031) Consulting Services for FEMA Public Assistance Management Services - Utility's Damage Projects to Royal Engineers and Consultants, LLC for one (1) year extension of the annual contract from January 22, 2025 to January 21, 2026 per the same terms and conditions of the original contract and contract amendment No. 1. 14.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Volkert, Inc. for Professional Grant Administration Services for the FY2024 Community Project Funding (CPF) HUD Grant for the Airport Industrial Park (RFQ PS25-009) with a not-to-exceed amount of $16,257.41. 15.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract with Sawgrass Consulting, LLC for Professional Surveying and Engineering Design Services for the Bon Secour at Grand Drainage Project (RFQ PS25-008) with a not-to-exceed amount of $22,500.00. 16.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with Thompson Engineering, Inc. for Professional Engineering, Survey, and Graphical Information System (GIS) Services for (RFQ PS24-034) for the City of Fairhope - Fairhope Area Storm Water Mapping & Resiliency Planning with a not-to-exceed contract amount of $650,000.00. 17.Resolution - To award (Bid No. 25-011) to Sur-Line Turf, Inc. for Renovation of Ten (10) Golf Course Putting Greens at Quail Creek Golf Course with a bid proposal not-to-exceed $185,750.00. City Council Regular Meeting January 13, 2025 Page - 3 - 18.Resolution - That certain limited public funds may be used for the removal of pine trees located at 19693 Quail Creek Drive with the cooperation of the landowner. Said trees are contiguous to the City’s public golf course and its removal will facilitate improved municipal landscaping and reduce safety concerns related to the size of the trees. The Governing Body hereby determines that the project serves a valid and sufficient public purpose notwithstanding any incidental benefit that may accrue to the private landowner; and hereby authorizes the Mayor to execute all documents necessary to facilitate right of entry permits and execute a contract with Ickes Tree Service who had the lowest quote of $4,365.00. 19.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Change Order for the New Bathroom Building at Founders Park with a cost of $3,600.00 due to the elevations of the site, which resulted in a change to the building layout on the concrete footprint; and to award Change Order to Seale Marine Construction. 20.Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Architectural Services for (RFQ PS25-015) for the design of the Welcome Center Envelope project to Goodwyn Mills and Cawood, Inc.; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 21.Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS25-013) for the Water Main Installation on Dairy Road to Krebs Engineering; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 22.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 4 for (Bid No. 036-22) Pump Station and Force Main Maintenance - Phase II with a cost of $226,524.00; and to award Change Order No. 4 to A-Long Boring, Inc. The new contract total will be $5,351,549.00. 23.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract with CDG, Inc. for Professional Engineering Services for (RFQ PS25-004) for the Installation of a New Lift Station on Scenic Hwy 98 and Lift Station Upgrade at the Grand Hotel with a not-to-exceed contract amount of $330,000.00. 24.Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Well Pump Replacement for Well #10 to Morrow Water Technologies, Inc. for a project cost not-to-exceed $60,406.86. This Public Works project will be less than $100,000.00, and therefore does not need to be formally bid out. 25.Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for replacement of two (2) high service pumps at Water Treatment Plant No. 2 to Morrow Water Technologies, Inc. for a project cost not-to-exceed $39,981.14. This Public Works project will be less than $100,000.00; and therefore, does not need to be formally bid out. City Council Regular Meeting January 13, 2025 Page - 4 - 26.Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the High Service Pump Replacement for Well #4 to Griner Drilling Service, Inc. for a project cost not-to-exceed $17,908.60. This Public Works project will be less than $100,000.00, and therefore, does not need to be formally bid out. 27.Resolution - That the City of Fairhope approves the award of the Request for Quotes for Labor and Materials for the Well and Pump Replacement at Well #6 to Griner Drilling Service, Inc. for a project cost not-to-exceed $83,079.84. This Public Works project will be less than $100,000.00, and therefore, does not need to be formally bid out. 28.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 3 for (Bid No. 005-22) RESTORE Lift Station Rehabilitation to add 267 days to the contract at no additional cost; and to award Change Order No. 3 to Ballcon, Inc. 29.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute Change Order No. 1 for (Bid No. 006-22) RESTORE Side Stream Storage to add 184 days to the contract at no additional cost; and to award Change Order No. 1 to Ballcon, Inc. 30.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract amendment with Stewart Engineering for (RFQ PS23-003) Professional Engineering Services for the 46KV Transmission Loop along the West Side of Greeno Road for additional Engineering services for Construction Alternate #1 for a not-to-exceed cost of $154,000.00, and additional Engineering Services for Construction Alternate #2 for a not- to-exceed cost of $90,000.00. If both alternates are contracted, the new contract total will be $410,000.00. 31.Resolution - That the City of Fairhope approves the procurement of Twenty-Three (23) Motorola APX 900 Radios plus accessories and programming that is on Alabama Statewide Contract (Contract #MA230000003341-1) with Motorola Solutions, Inc. and therefore does not have to be let out for bid. The total amount not-to-exceed $73,246.49. 32.Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS25-014) for the Gas Main Replacement Underneath I-10 to Sawgrass Consulting, LLC; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 33.Resolution - That the City Council approves the selection by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS25-016) for New FlowGIS Forms and Workflows to Magnolia River Services, Inc.; and hereby authorize Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council. 34.Library Board - Reappointments 35.Request – Randal Wright, on behalf of the Friends of the Fairhope Public Library, requesting permission to serve alcohol at its annual Chocolate and Champagne Gala 2025 on Saturday, February 15, 2025, from 7:00 p.m. to 9:30 p.m. in the Fairhope Public Library. City Council Regular Meeting January 13, 2025 Page - 5 - 36.Public Participation – (3 minutes maximum) 37.Executive Session - To discuss pending litigation and the legal ramifications of and legal options for potential litigation. 38.Adjourn Next City Council Regular Meeting - Monday, January 27, 2025, 6:00 p.m.