HomeMy WebLinkAbout02-20-2025 City Council Agenda PacketCITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Thursday, February 20, 2025 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1.Approve minutes of February 10, 2025 Regular City Council Meeting and minutes
of February 10, 2025 Work Session.
2.Report of the Mayor
3.Public Participation – Agenda Items – (3 minutes maximum)
4.Council Comments
5.Final Adoption – An Ordinance Amending Ordinance No. 1800 known as the
Personnel Rules, Policies and Procedures Ordinance, V. Employee Benefits:
Amending Section P. Incentives for Recruiting New Employees. (Introduced at the
February 10, 2025 City Council Meeting)
6.Resolution - To award (Bid No. 25-023) to Equix Energy Services, LLC. for Gas
Main Relocation on SR 181 with a bid proposal not-to-exceed $64,804.00. Public
Works Law Project.
7.Resolution - To award (Bid No. 25-017) to Gridco, Inc. for 46KV Transmission Line
2024 Modifications & Additions (REVISED) with a bid proposal for the lump sum
base bid plus Alternates #1 and #2 of $2,194,441.20.
8.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with JADE Consulting LLC. for Professional Engineering Services for the Pecan
Avenue Watershed Management Plan Phase 1 (RFQ PS25-021) with a not-to-
exceed amount of $35,650.00.
9.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Lieb Engineering Company for Professional Engineering Services for the
Summit Street Outfall Repair Project (RFQ PS25-020) with a not-to-exceed amount
of $10,850.00.
10.Resolution - That certain items are declared surplus and the Mayor and the City
Treasurer are hereby authorized and directed to dispose of personal property
owned by the City of Fairhope by one of the three methods listed on the resolution.
Page 1 of 119
City Council Regular Meeting
February 20, 2025
Page - 2 -
11.Resolution - That the City Council approves and authorizes Mayor Sherry Sullivan
to execute Amendment #2 for the GOMESA grant #G-CFNP/21/CF - North
Triangle Park (now Flying Creek Nature Preserve). The amendment is a no cost
extension to the period of performance by one year to February 28, 2026.
12.Request – Erin Langley, Eastern Shore Repertory Theatre, Inc. - Requesting
permission to display a vintage 1950s car alongside their table at April's Art Walk
outside of Page & Palette to promote Theatre on the Bluff with this year's
performance of Grease. This will create a true Rydell High experience and make
for an incredible photo op.
13.Application for Beer/Wine Off Premises License by Katherine O'Donniley, Wawa
Alabama LLC, d/b/a Wawa 5804, 10040 Encounter Drive, Fairhope, Alabama
36532.
14.Appointment - Parking Authority Committee
15.Public Participation – (3 minutes maximum)
16.Adjourn
Regular Meetings of the Council shall be held on the 2nd and 4th Monday
nights of each month immediately following the 4:30 p.m. Work Session
unless prescheduled and announced otherwise.
Next Regular Meeting – Monday, March 10, 2025 – Same Time Same Place
Page 2 of 119
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-915
FROM: Lisa Hanks, CITY CLERK
SUBJECT: Minutes of February 10, 2025 Regular City Council Meeting and
minutes of February 10, 2025 Work Session.
AGENDA
DATE:
February 20, 2025
RECOMMENDED ACTION:
Approve minutes of February 10, 2025 Regular City Council Meeting and minutes of
February 10, 2025 Work Session.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 3 of 119
STATE OF ALABAMA )(
:
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 10 February 2025.
Present were Council President Jack Burrell, Councilmembers: Corey Martin,
Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City
Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Burrell called the meeting to
order at 5:10 p.m. The invocation was given by Councilmember Kevin Boone and the
Pledge of Allegiance was recited. Councilmember Robinson moved to approve
minutes of the January 27, 2025, regular meeting; and minutes of the January 27,
2025. Seconded by Councilmember Conyers, motion passed unanimously by voice
vote.
Mayor Sullivan addressed the City Council regarding the following items:
1) Announced The Friends of the Fairhope Public Library’s Chocolate and
Champagne Gala scheduled for February 15, 2025;
2) Mentioned the On-Line Survey;
3) Benches that were at the Pier and the engraved boards were declared surplus at
the last meeting; and said there would be a plaque on the benches to memorialize
the information from the old benches. The plaque being shown on Social Media
is not the plaque being used.
The following individual spoke during Public Participation for Agenda Items:
1) Don De Gutz, 110 Blakeney, addressed the City Council regarding Agenda Item
No. 5: an Ordinance for the temporary suspension of consideration of Certain
Residential MOP and Subdivision applications. He said this is a great move for
citizens; and very necessary for Fairhope.
Attorney Chris Williams said that Section 2(a) and (b) spells out “Certain” that is
in the Title. Council President Burrell said speaks to well-being of citizens.
Councilmember Martin commented there was a good showing at the Fairhope
Booster Draw Down; and it is great for the kids.
Councilmember Conyers reminded everyone of The Friends of the Fairhope
Public Library’s Chocolate and Champagne Gala scheduled for February 15, 2025.
Councilmember Robinson commented that the State of the City last Tuesday
was a great event; and said he introduced Mayor Sullivan before she gave her
presentation. He said it was a great presentation.
Page 4 of 119
10 February 2025
Council President Burrell announced that the City Council would address
Agenda Items No. 5 and No. 6 closer to 6:00 p.m.
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby approves the
Human Resources Director the authorization to allow reclassifying vacant positions
from a higher grade to a lower grade and to allow reclassifying current job positions
and/or titles with the same grade and remains budget neutral or better without having
to obtain further approval; and the workflow for these changes will remain the same:
approvals by the City Treasurer, the Mayor, and the Human Resources Director.
Seconded by Councilmember Martin, motion passed unanimously by voice vote.
RESOLUTION NO. 5365-25
WHEREAS, there is a need to expedite the hiring of employees to fill vacant positions for the
City of Fairhope; and
WHEREAS, the Human Resources Department is desirous for the City Council to allow
reclassifying vacant positions from a higher grade to a lower grade without having to obtain
further approval; and
WHEREAS, the Human Resources Department is desirous for the City Council to allow
reclassifying current job positions and/or titles with the same grade and remains budget neutral or
better; and
WHEREAS, the workflow for these changes will remain the same: approvals by the City
Treasurer, the Mayor, and the Human Resources Director.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council hereby approves the Human Resources Director the
authorization to allow reclassifying vacant positions from a higher grade to a lower grade and to
allow reclassifying current job positions and/or titles with the same grade and remains budget
neutral or better without having to obtain further approval; and the workflow for these changes
will remain the same: approvals by the City Treasurer, the Mayor, and the Human Resources
Director.
ADOPTED THIS 10TH DAY OF FEBRUARY, 2025
__________________________________
Jack Burrell, Council President
ATTEST:
_________________________________
Lisa A. Hanks, MMC
City Clerk
Page 5 of 119
10 February 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council hereby approves and
authorizes the Fairhope Junior City Council to move forward with their Bench
Proposal for Flying Creek Nature Preserve with an approximate cost between $250.00
to $300.00. The Public Works Department has agreed to assist with purchasing the
materials and placement of Two Benches. Seconded by Councilmember Conyers,
motion passed unanimously by voice vote.
RESOLUTION NO. 5366-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby approves and authorizes the
Fairhope Junior City Council to move forward with their Bench Proposal for Flying
Creek Nature Preserve with an approximate cost between $250.00 to $300.00. The
Public Works Department has agreed to assist with purchasing the materials and
placement of Two Benches.
Adopted on this 10th day of February, 2025
_____________________________
Jack Burrell, Council President
Attest:
____________________________
Lisa A. Hanks, MMC
City Clerk
Council President Burrell announced Agenda Item No. 9 was pulled at the
request of the family.
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution to award (Bid No. 25-013) to Looks Great
Services of MS, Inc. for Citywide Tree Removal Annual Contract Public Works
Department for an annual contract amount of $50,000.00. Seconded by
Councilmember Robinson, motion passed unanimously by voice vote.
*
*
Page 6 of 119
10 February 2025
RESOLUTION NO. 5367-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1] That the City of Fairhope did request, receive, and open bids for City Wide Tree Removal
Annual Contract (Bid Number 25-013) for the City of Fairhope.
[2] At the appointed time and place, the following bids were opened and tabulated as follows:
Please see attached Bid Tabulation for (Bid Number 25-013)
City Wide Tree Removal Annual Contract
[3] After evaluating the bid proposals with the required bid specifications, Looks Great Services
of MS, Inc. is now awarded the bid for City Wide Tree Removal Annual Contract for bid proposal
not-to-exceed of $50,000.00.
Adopted on this 10th day of February, 2025
_________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 7 of 119
10 February 2025
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City Council approves the selection
by Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS25-021)
for the Pecan Avenue Watershed Management Plan Phase 1 to JADE Consulting,
LLC; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be
approved by Council. Seconded by Councilmember Martin, motion passed
unanimously by voice vote.
RESOLUTION NO. 5368-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City Council approves the selection by Mayor Sherry Sullivan for Jade
Consulting, LLC for Professional Engineering Services for (RFQ PS25-021) for
Pecan Avenue Watershed Management Plan Phase I; and hereby authorizes Mayor
Sullivan to negotiate the not-to-exceed fee to be approved by Council.
DULY ADOPTED THIS 10TH DAY OF FEBRUARY, 2025
_________________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Christian Preus Landscape Architect for Professional
Architectural Services for (RFQ PS25-022) for Redevelopment and Restoration of the
Corner near Julwins (formerly Bancroft Corner); and hereby authorizes Mayor
Sullivan to negotiate the not-to-exceed fee to be approved by Council. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
*
*
Page 8 of 119
10 February 2025
RESOLUTION NO. 5369-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves the selection by Mayor Sherry Sullivan for
Christian Preus Landscape Architect for Professional Architectural Services for (RFQ PS25-
022) for Redevelopment and Restoration of the Corner near Julwins (formerly Bancroft
Corner); and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be
approved by Council.
DULY ADOPTED THIS 10TH DAY OF FEBRUARY, 2025
_________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Engineering Services for (RFQ PS25-020) for
the Summit Street Outfall Repair Project to Lieb Engineering Company; and hereby
authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved by
Council. Seconded by Councilmember Robinson, motion passed unanimously by
voice vote.
RESOLUTION NO. 5370-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, That the City Council approves the selection of Lieb Engineering Company to
perform Professional Engineering Services for (RFQ PS25-020) for the Summit Street Outfall
Repair Project; and hereby authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be
approved by Council.
DULY ADOPTED THIS 10TH DAY OF FEBRUARY, 2025
_________________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 9 of 119
10 February 2025
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council approves the selection by
Mayor Sherry Sullivan for Professional Architectural Design Services (RFQ PS25-
019) for the New Police Precinct to Paul Carpenter Davis Architects; and hereby
authorizes Mayor Sullivan to negotiate the not-to-exceed fee to be approved by
Council. Seconded by Councilmember Conyers, motion passed unanimously by voice
vote.
RESOLUTION NO. 5371-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City Council approves the selection by Mayor Sherry Sullivan for
Professional Architectural Design Services for (RFQ PS25-019) for the New Police
Department Precinct to Paul Carpenter Davis Architects; and hereby authorizes
Mayor Sullivan to negotiate the not-to-exceed fee to be approved by Council.
DULY ADOPTED THIS 10TH DAY OF FEBRUARY, 2025
_________________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Conyers introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City of Fairhope approves the
procurement of Eight (8) Motorola APX 1500 Enhanced 7/800 MHZ Mobile Radios
plus accessories and programming on Alabama Statewide Contract (Contract
#MA230000003341-1) for the Public Works Department with Motorola Solutions,
Inc. and therefore does not have to be let out for bid. The total amount not-to-exceed
$36,000.00. And authorizes the City Treasurer to transfer budget from 005030-50470
Vehicle and Equipment to 005030-50435 Small Equipment in the amount of
$36,000.00. Seconded by Councilmember Martin, motion passed unanimously by
voice vote.
Page 10 of 119
10 February 2025
RESOLUTION NO. 5372-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City of Fairhope approves the procurement of Eight
(8) Motorola APX 1500 Enhanced 7/800 MHZ Mobile Radios plus accessories and
programming on Alabama Statewide Contract (Contract #MA230000003341-1) with
Motorola Solutions, Inc.; and therefore does not have to be let out for bid with a total
amount not-to-exceed $36,000.00. And authorizes the City Treasurer to transfer budget
from 005030-50470 Vehicle and Equipment to 005030-50435 Small Equipment in the
amount of $36,000.00.
ADOPTED ON THIS 10TH DAY OF FEBRUARY, 2025
_____________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Robinson introduced in writing, and moved for the adoption
of the following resolution, a resolution that the City Council hereby authorizes
Mayor Sherry Sullivan to temporarily suspend a portion of the gross proceeds for
TBT Fairhope, LLC d/b/a The Blind Tiger for six months, from “three percent of the
gross revenues from restaurant and concessions sales to one and a half percent, due to
the impact of the ongoing waterfront revitalization program. The amended terms shall
commence February 1, 2025 and terminate July 31, 2025. All terms not specifically
amended herein shall remain in full force and effect. The original percentages shall
return to the agreed three percent on August 1, 2025. Seconded by Councilmember
Conyers, motion passed unanimously by voice vote. Council President Burrell
explained the reason for the temporary suspension and the terms.
*
*
*
Page 11 of 119
10 February 2025
RESOLUTION NO. 5373-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council hereby authorizes Mayor Sherry
Sullivan to temporarily suspend a portion of the gross proceeds for TBT Fairhope,
LLC d/b/a The Blind Tiger for six months, from “three percent of the gross revenues
from restaurant and concessions sales to one and a half percent, due to the impact of
the ongoing waterfront revitalization program. The amended terms shall commence
February 1, 2025 and terminate July 31, 2025. All terms not specifically amended
herein shall remain in full force and effect. The original percentages shall return to
the agreed three percent on August 1, 2025.
DULY ADOPTED THIS 10TH DAY OF FEBRUARY, 2025
__________________________________
Jack Burrell, Council President
Attest:
_________________________________
Lisa A. Hanks, MMC
City Clerk
Councilmember Martin introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council adopts the following, on
the basis of the recommendation from the Recreation Board, for W. C. Majors
Stadium if available with no rental fee reductions: To increase the current rental rate
of W. C. Majors Stadium to $4,000.00 per day for a period of six (6) hours for
Athletic Events only subject to liability insurance requirements. City sponsored
Events are exempt; and this only includes use of the field, striping, scoreboard, and
lighting. No use of the jumbotron will be allowed except by Fairhope Middle or High
School. Seconded by Councilmember Conyers, motion passed unanimously by voice
vote.
*
*
Page 12 of 119
10 February 2025
RESOLUTION NO. 5374-25
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That the City Council adopts the following, on the basis
of the recommendation from the Recreation Board, for W. C. Majors Stadium if
available with no rental fee reductions:
1. To increase the current rental rate of W. C. Majors Stadium to $4,000.00 per
day for a period of six (6) hours for Athletic Events only subject to liability
insurance requirements. City sponsored Events are exempt.
2. This only includes use of the field, striping, scoreboard, and lighting. No use
of the jumbotron will be allowed except by Fairhope Middle or High School.
Adopted this 10th day of February, 2025
_______________________________
Jack Burrell, Council President
Attest:
______________________________
Lisa A. Hanks, MMC
City Clerk
City Council reviewed an application for a Special Retail License – More than
30 Days by Lowrey Holding, LLC d/b/a Sallie located at 406 Pine Avenue, Fairhope,
Alabama 36532. Councilmember Robinson moved to approve the issuance of the
license. Seconded by Councilmember Martin, motion passed unanimously by voice
vote.
Councilmember Martin moved to reappoint May Moss Parker to the Tree
Committee for a three-year term which will expire February 2028. Seconded by
Councilmember Conyers, motion passed unanimously by voice vote.
The following individual spoke during Public Participation for Non-Agenda
Items:
1) Anne Brandt, 103 Reilly Circle, addressed the City Council regarding her
concern about the benches; and questioned if there would be any wooden
benches. She said it is a personal touch with the benches; and some way make it
better. Mayor Sullivan explained the reason for the new benches and the new
plaque. Council President Burrell reiterated what Mayor Sullivan said.
Page 13 of 119
10 February 2025
Chief Stephanie Hollinghead address the City Council and thanked the Mayor
and City Council for allowing her to do these presentations. Chief Hollinghead
announced the following promotions: Officer Charles Varnado to Lieutenant of
Support Services and Corrections; Officer Joshua Cryer to Seargeant of
Investigations; Officer Logan Duplechain to Corporal of Patrol; and Officer Andrew
Babb to Corporal of Patrol. She also announced the Officer of Third Quarter to
Corporal Duplechain and Officer of the Fourth Quarter to Officer Drake Rollins.
The City Council took a recess at 5:50 p.m. and returned to the dais at 6:01
p.m. Associate Pastor Bill Quinn of Trinity Presbyterian Church gave second
invocation to begin the continuance of the City Council meeting.
Councilmember Martin introduced in writing Ordinance No. 1823, an
ordinance of the City of Fairhope, Alabama to Protect the Health, Safety, and General
Welfare of the people, for the Temporary Suspension of Consideration of Certain
Residential Multiple Occupancy Project and Subdivision Applications in the City of
Fairhope and for Other Purposes. Planning Director Hunter Simmons and Attorney
Chris Williams explained the reason for the ordinance; and answered any questions if
needed.
Councilmember Martin said this will be good for all; and nine months may not be
enough time to get everything accomplished. Councilmember Conyers said we have
paused before and we need this opportunity for City Staff. Councilmember Robinson
said this is a pause for our Planning Territory only. Councilmember Boone reiterated
this needs to happen.
In order to take immediate action, Councilmember Boone moved for
immediate consideration. Seconded by Councilmember Conyers, motion for
immediate consideration passed unanimously by the following voice votes: AYE –
Burrell, Martin, Conyers, Robinson, and Boone. NAY - None. Councilmember
Robinson then moved for final adoption of Ordinance No. 1823. Seconded by
Councilmember Martin, motion for final adoption passed by the following voice
votes: AYE – Burrell, Martin, Conyers, Robinson, and Boone. NAY - None.
Councilmember Robinson introduced in writing an ordinance to mend
Ordinance No. 1800 known as the Personnel Rules, Policies and Procedures
Ordinance, V. Employee Benefits: Amending Section P. Incentives for Recruiting
New Employees. Due to lack of a motion for immediate consideration, this ordinance
will layover until the February 20, 2025 City Council meeting.
Page 14 of 119
10 February 2025
The following individual spoke during Public Participation for Non-Agenda
Items:
1) Don De Gutz, 110 Blakeney, addressed the City Council regarding the Street &
Traffic Control Committee meeting and the need for the crosswalk at Fairhope
Avenue and Section Street to be changed for pedestrian waiting and no traffic;
and visibility issues of some buildings. He commented that the 311 Service
Requests program was good.
Councilmember Martin moved to adjourn the meeting. Seconded by
Councilmember Boone, motion passed unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 6:20 p.m.
Jack Burrell, Council President
________________________________
Lisa A. Hanks, MMC
City Clerk
Page 15 of 119
STATE OF ALABAMA ) (
:
COUNTY OF BALDWIN ) (
The City Council met in a Work Session
at 4:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532,
on Monday, 10 February 2025.
Present were Council President Jack Burrell, Councilmembers: Corey Martin,
Jimmy Conyers, Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City
Attorney Marcus E. McDowell, and City Clerk Lisa A. Hanks.
Council President Burrell called the meeting to order at 4:30 p.m.
The following topics were discussed:
•The first item on the Agenda was the Presentation of the Fairhope Junior City Council
(“FJCC”) Project: Benches for Flying Creek Nature Preserve presented by Fairhope
Junior City Council President Jillian Nichols. She explained the project, approximate
cost of the project, and Public Works will help. This is Agenda Item No. 8 on the City
Council Agenda.
Council President Jack Burrell asked FJCC President Nichols to step up to the dais and
announce the next two Agenda Items.
FJCC President Nichols asked if there were any City Council for Committee Updates.
•Councilmember Jay Robinson announced that the Fairhope Historic Preservation
Commission would be meeting Wednesday.
•Council President Burrell mentioned the Airport Authority will meet Tuesday and will
nominate a couple of new members.
FJCC President Nichols asked if there were any Department Head Updates.
•Human Resources Director Hannah Noonan addressed the City Council and gave an
update for her department. She addressed Agenda Items No. 6 and No. 7; and answered
any questions if needed.
•IT Director Jeff Montgomery addressed the City Council regarding Agenda Item No.
15; and answered any questions if needed.
•Chief Stephanie Hollinghead addressed the City Council regarding Agenda Items No.
14 and No. 18; and answered any questions if needed.
•Council President Burrell announced Agenda Item No. 9 has been pulled by Dr. Barry
Boothe and family. He said a plaque would be placed near the flagpole in their honor
since he paid for it.
•Council President Burrell addressed the City Council regarding Agenda Items No. 5,
No. 11, No. 12, No. 13, No. 17, and No. 16; and answered any questions if needed. He
mentioned Fairhope merchants saying they were not given a discount when streets were
closed. Council President Burrell said we are The Blind Tiger’s landlord and have the
authority to do this; however, they were made aware of the major construction and
building renovations had to be made.
Page 16 of 119
Monday, 10 February 2025
Page -2-
•Mayor Sullivan and Horticulturist Will Mastin addressed the City Council regarding
Agenda Item No. 10; and answered any questions if needed.
•Building Official Erik Cortinas addressed the City Council and told everyone before
doing any renovations make sure the contractor has permits. He said we verify licenses
before issuing permits.
•Electric Superintendent Ben Patterson addressed the City Council and gave an Electric
Department Update.
•Gas Superintendent Wes Boyett addressed the City Council and gave a Gas Department
Update.
•Water and Wastewater Superintendent Daryl Morefield addressed the City Council and
gave a Water and Wastewater Department Update.
•Planning Director Hunter Simmons addressed the City Council regarding a Parking
Study Agenda Item that will be on the March 10, 2025 City Council Agenda.
There being no further business to come before the City Council, the meeting
was duly adjourned at 5:10 p.m.
______________________________
Jack Burrell, Council President
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 17 of 119
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1282
FROM:Hannah Noonan, Human Resources Director
SUBJECT:An Ordinance Amending Ordinance No. 1800 known as the
Personnel Rules, Policies and Procedures Ordinance, V. Employee
Benefits: Amending Section P. Incentives for Recruiting New
Employees.
AGENDA
DATE:
February 20, 2025
RECOMMENDED ACTION:
That the City Council adopts Ordinance Amending Ordinance No. 1800 known as the
Personnel Rules, Policies and Procedures Ordinance, V. Employee Benefits: Amending
Section P. Incentives for Recruiting New Employees.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No.Account Title Current Budget Cost Available
Budget
$___$___($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 18 of 119
ORDINANCE NO.
AN ORDINANCE AMENDING ORDINANCE NO. 1800
KNOWN AS THE PERSONNEL RULES , POLICIES
AND PROCEDURES ORDINANCE
BE IT ORDAINED BY THE CITY OF FAIRHOPE GOVERNING BODY OF THE
CITY OF FAIRHOPE, FAIRHOPE, ALABAMA , as follows:
Section 1. The ordinance known as the Personnel Rules, Policies , and Procedures
Ordinance (No. 1800 ), adopted 10 June 2024, together with the Perso nnel Handbook of the
City of Fairhope, be and the same hereby is changed and altered in respect to the certain
sections below:
V. EMPLOYEE BENEFITS
SECTION P. INCENTIVES FOR RECRUITING NEW EMPLOYEES
The City provides incentives for current emp lo yees who recruit/refer new employees
who are hired. A current emp loy ee who recruits/refers a new employee will be paid
$25 0.00 after the new emp loyee is employed for six months and will be paid an
additional $250.00 after the new employee is employed for one year for a total of
$500.00 if the new employee remains employed for one year. The incentive payment
will be added to the recruiting/referring employee's longevity pay in December.
Certain employees and relatives of candidates for employment will not be eligible
for receiving the referral incentive. For purposes of this sec tion of the Employee
Handbook, "relative" is defined as a spouse, child, parent, brother or sister, person
who lives in the household of a current employee, or a person with whom the
candidate is involved in a romantic, sexua l, or datin g relationship. Employees who
are not eligible for receiving the referral incentive include Human Resourc es staff
and the Hiring Manager, Supervisor or Departm ent Head who su pervises the
position the candidate applied for.
Section 2. The sect ions, paragraphs , sentences, clauses and phra ses of this ordinance
are severable , and if any phrase , clause , sentence, paragraph or section of this ordinance
shall be declared unconstitutional by a court of competent jurisdiction, then such ruling shall
not affect any other paragraphs and sec tion s, since the same would have been enacted by the
municipality council without the inco rporation of any such unconstitutional phrase , clause ,
sentence, paragraph or section.
Section 3. This Ordinance shall take effect immediately upon its due adoption and
publication as required by law .
Attest:
Lisa A. Hanks , MMC
City Clerk
Adopted this 20th Day of February, 2025
Jack Burrell , Council President
Adopted this 20th Day of February, 2025
Sherry Sullivan, Mayor
Page 19 of 119
V. Employee Benefits
P. Incentives for Recruiting New Employees
The City provides incentives for current employees who recruit/refer new employees
who are hired. A current employee who recruits/refers a new employee will be paid
$250.00 after the new employee is employed for six months and will be paid an
additional $250.00 after the new employee is employed for one year for a total of
$500.00 if the new employee remains employed for one year. The incentive payment will
be added to the recruiting/referring employee’s longevity pay in December.
Certain employees and relatives of candidates for employment will not be eligible for
receiving the referral incentive. For purposes of this section of the Employee Handbook,
“relative” is defined as a spouse, child, parent, brother or sister, person who lives in the
household of a current employee, or a person with whom the candidate is involved in a
romantic, sexual, or dating relationship. Employees who are not eligible for receiving the
referral incentive include Human Resources staff and the Hiring Manager, Supervisor or
Department Head who supervises the position the candidate applied for.
Page 20 of 119
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1273
FROM: Wes Boyett, GAS SUPERINTENDENT
SUBJECT: The Superintendent of Gas Department, Wes Boyett, and the
Assistant Superintendent of Gas Department, Taylor Wesson, have
requested to procure a qualified contractor to provide all labor,
materials, and equipment to relocate a 4" Gas Main on State Road
181, just south of County Road 32 for a turn lane. This will require a
directional bore of approximately 2,000 feet and replacement of
approximately 2,000 feet of 4" PE pipe. Public Works Law Project.
AGENDA
DATE:
February 20, 2025
RECOMMENDED ACTION:
To approve the award of Bid No. 25-023 Gas Main Relocation on State Road 181 for a
not-to-exceed amount of $64,804.00. Public Works Law Project.
BACKGROUND INFORMATION:
A service bid was issued on January 17, 2025, posted to the City of Fairhope's website,
and published in Gulf Coast Media. Two (2) responsive bids were received at the bid
opening on February 4, 2025 at 10:00 a.m.
The Superintendent of Gas Department and Assistant Superintendent of Gas
Department recommend the award be made to Equix Energy Services, LLC. Their low
bid price for the Lump Sum Cost was Sixty-Four Thousand Eight Hundred Four Dollars
($64,804.00).
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
002-59500 Gas - System
Improvement
$0.00 $64,804.00 $0.00
This item is not included in FY25 Budget as it was a request from State of Alabama
necessary to install a turn lane at Hwy 181 & CR 32.
Page 21 of 119
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 22 of 119
RESOLUTION NO. _____
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope did request, receive, and open bids for 4” Gas Main
Relocation on State Road 181 (Bid Number 25-023) for the Gas Department.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Equix Energy Services, LLC $ 64,804.00
GMC Underground $109,140.00
[3] After evaluating the bid proposals with the required bid specifications, Equix
Energy Services, LLC is now awarded the bid for 4” Gas Main Relocation on State
Road 181 (Bid Number 25-023) for the Gas Department with a total bid proposal not-
to-exceed of $185,750.00.
Adopted on this 20th day of February, 2025
_________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 23 of 119
Page 24 of 119
555 S Section Street / Fairhope, Alabama 36532
251.928.8003 (p) / www.FairhopeAL.gov
COF-PUR-003
091321
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PROJECT REQUEST FORM
Requestor: Tristan Kennedy Department: Natural Gas Department
Project Name: SR-181 Relocate 4-inch PE Pipe
Project Description: The state is requesting us to relocate our gas line for new turn lane on SR-181 just south of CR-32
Project Category: X Bid Professional Service Other:
Budget Amount: $75,000 Budget Code:
Budgeted for Current FY: Yes X No
BID INFORMATION
Bid Duration: Project Duration:
Engineer of Record:
Pre-Bid Meeting: No Yes Mandatory Non-Mandatory
Scope of Work Provided By: Contract Extensions: No Yes
Project Manager:
Insurance Requirements: Minimum Maximum
Bonds: Bid Performance Labor & Materials
Related Bids/RF’s
FORCE ACCOUNT INFORMATION
Force Account Project: No Yes Estimated Amount: Budget Code:
Notes:
SIGNATURES
Requestor: Senior Accountant:
City Treasurer: Mayor:
Tristan Kennedy
Page 25 of 119
PRF - Gas Line Relocate SR 181
Final Audit Report 2025-01-06
Created:2024-12-31
By:Erin Wolfe (erin.wolfe@fairhopeal.gov)
Status:Signed
Transaction ID:CBJCHBCAABAA8sB3bAkELPii6FSEQBoAknYtUM79ZF_d
"PRF - Gas Line Relocate SR 181" History
Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov)
2024-12-31 - 5:42:26 PM GMT
Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature
2024-12-31 - 5:42:50 PM GMT
Email viewed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov)
2024-12-31 - 6:55:05 PM GMT
Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov)
Signature Date: 2024-12-31 - 8:52:39 PM GMT - Time Source: server
Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature
2024-12-31 - 8:52:40 PM GMT
Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov)
Signature Date: 2025-01-06 - 8:35:02 PM GMT - Time Source: server
Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature
2025-01-06 - 8:35:03 PM GMT
Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
2025-01-06 - 11:04:08 PM GMT
Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
Signature Date: 2025-01-06 - 11:04:27 PM GMT - Time Source: server
Agreement completed.
2025-01-06 - 11:04:27 PM GMT
Page 26 of 119
Page 27 of 119
Page 28 of 119
Page 29 of 119
Page 30 of 119
Page 31 of 119
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1277
FROM: Ben Patterson, ELECTRIC SUPERINTENDENT
SUBJECT: The Electric Department Superintendent, Ben Patterson, has
requested to procure a qualified contractor to provide all labor,
transportation and equipment for the 46KV Transmission Line 2024
Modifications & Additions.
AGENDA
DATE:
February 20, 2025
RECOMMENDED ACTION:
To approve the award of Bid No. 25-017 46KV Transmission Line 2024 Modifications &
Additions (REVISED) for a not-to-exceed amount of $2,194,441.20.
BACKGROUND INFORMATION:
A service bid was issued on January 3, 2025, posted to the City of Fairhope's website,
and published in Gulf Coast Media. Three (3) responsive bids were received at the bid
opening on February 6, 2025 at 10:00 a.m.
The Electric Department Superintendent recommends the award be made to Gridco,
Inc. Their low bid price for the Lump Sum Base Bid Cost plus Bid Alternates #1 and #2
was as follows:
Lump Sum Price (Base Bid): $1,047,663.30
• Install approximately thirty-two (32) 46 KV weathered steel poles with a new 3-
phase distribution line on five (5) of the poles. Twenty-seven (27) of these poles
will have an existing double circuit 3-phase distribution line attached to them.
This project will also consist of sawing off and capping twenty-four (24) existing
concrete poles. All poles shall be backfilled with gravel.
Bid Alternate #1: $1,011,142.60
• Relocating a 46 KV transmission line and a 3-phase distribution line consisting of
approximately fourteen (14) new weathered steel transmission poles, and
approximately three (3) new wood distribution poles. This Alternate will also
include a 46 KV underground road bore under Greeno Road (Hwy 98) for
approximately 300 feet. The road bore will consist of a 20-inch HDPE
encasement with four (4) 5-inch and two (2) 2-inch HDPE conduits inside the
Page 32 of 119
encasement. The bore shall be 10-feet under the highway. Install an
underground 3-phase distribution line, secondary street light line, and an empty
2-inch conduit for future fiber use along Ingleside Street to Morphy Avenue for
approximately 630 feet. All weathered steel poles shall be backfilled with gravel.
Bid Alternate #2: $135,635.30
• Installing a new 46 KV transmission line, existing distribution line, and a 2-inch
conduit for fiber along the north side of Morphy Avenue, underground in PVC
conduits beneath the existing sidewalk. In addition, this Alternate will consist of
removing and hauling off the existing sidewalk, installing new 46 KV risers and
vaults, and installing 3-phase risers and termination cabinets.
Their low bid response price for the Base Bid plus the Bid Alternate #1 and Bid
Alternate #2 is Two Million One Hundred Ninety-Four Thousand Four Hundred Forty-
One Dollars and Twenty Cents ($2,194,441.20).
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
003-59500
Line 60
Electric - Utility
System
Improvements
$1,900,000.00 $2,194,441.20 ($294,441.20)
We have levelization rider funding that can be used for this project.
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 33 of 119
RESOLUTION NO. _____
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, as follows:
[1] That the City of Fairhope did request, receive, and open bids for 46 KV
Transmission Line - 2025 Modifications and Additions for the Electric Department
(Bid Number 25-017) for the City of Fairhope.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
46 KV Transmission Line - 2025 Modifications and Additions
[3] After evaluating the bid proposals with the required bid specifications, Gridco,
Inc. is now awarded the bid for 46 KV Transmission Line - 2025 Modifications and
Additions for the lump sum bid base plus Alternates #1 and #2 of $2,194,441.20.
Adopted on this 20th day of February, 2025
_________________________________
Jack Burrell, Council President
Attest:
_______________________________
Lisa A. Hanks, MMC
City Clerk
Page 34 of 119
Page 35 of 119
Page 36 of 119
Page 37 of 119
Page 38 of 119
Page 39 of 119
Page 40 of 119
Page 41 of 119
Page 42 of 119
Page 43 of 119
Page 44 of 119
Page 45 of 119
Page 46 of 119
Page 47 of 119
Page 48 of 119
Page 49 of 119
Page 50 of 119
Page 51 of 119
Page 52 of 119
Page 53 of 119
Page 54 of 119
Page 55 of 119
Page 56 of 119
Page 57 of 119
Page 58 of 119
Page 59 of 119
Page 60 of 119
Page 61 of 119
Page 62 of 119
Page 63 of 119
Page 64 of 119
555 S Section Street / Fairhope, Alabama 36532
251.928.8003 (p) / www.FairhopeAL.gov
COF-PUR-003
091321
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PROJECT REQUEST FORM
Requestor: Ben Patterson Department: Electric
Project Name: 46 KV Loop
Project Description: Installing a 46KV loop on the Electrical Grid
Project Category: x Bid Professional Service Other:
Budget Amount: $1.9 Budget Code: 59500
Budgeted for Current FY: x Yes No
BID INFORMATION
Bid Duration: Project Duration:
Engineer of Record:
Pre-Bid Meeting: No X Yes X Mandatory Non-Mandatory
Scope of Work Provided By: Stewart Engineering Contract Extensions: No Yes
Project Manager: Ben Patterson
Insurance Requirements: Minimum Maximum
Bonds: Bid Performance Labor & Materials
Related Bids/RF’s
FORCE ACCOUNT INFORMATION
Force Account Project: No Yes Estimated Amount: Budget Code:
Notes:
SIGNATURES
Requestor: Ben Patterson Senior Accountant:
City Treasurer: Mayor:
Page 65 of 119
PRF 46KV Loop Installation - Electrical
Final Audit Report 2024-05-31
Created:2024-05-30
By:Erin Wolfe (erin.wolfe@fairhopeal.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAvC4rGCIiytniWq1i7oE5ctogtYJkDAZL
"PRF 46KV Loop Installation - Electrical" History
Document created by Erin Wolfe (erin.wolfe@fairhopeal.gov)
2024-05-30 - 10:12:26 PM GMT
Document emailed to Suzanne Doughty (suzanne.doughty@fairhopeal.gov) for signature
2024-05-30 - 10:12:29 PM GMT
Document e-signed by Suzanne Doughty (suzanne.doughty@fairhopeal.gov)
E-signature obtained using URL retrieved through the Adobe Acrobat Sign API
Signature Date: 2024-05-30 - 10:13:28 PM GMT - Time Source: server
Document emailed to Kimberly Creech (kimberly.creech@fairhopeal.gov) for signature
2024-05-30 - 10:13:29 PM GMT
Email viewed by Kimberly Creech (kimberly.creech@fairhopeal.gov)
2024-05-31 - 1:18:36 PM GMT
Document e-signed by Kimberly Creech (kimberly.creech@fairhopeal.gov)
Signature Date: 2024-05-31 - 1:18:55 PM GMT - Time Source: server
Document emailed to Sherry Sullivan (sherry.sullivan@fairhopeal.gov) for signature
2024-05-31 - 1:18:58 PM GMT
Email viewed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
2024-05-31 - 2:33:29 PM GMT
Document e-signed by Sherry Sullivan (sherry.sullivan@fairhopeal.gov)
Signature Date: 2024-05-31 - 2:33:47 PM GMT - Time Source: server
Agreement completed.
2024-05-31 - 2:33:47 PM GMT
Page 66 of 119
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1272
FROM: Richard Johnson, CITY ENGINEER
George Ladd , PUBLIC WORKS DIRECTOR
SUBJECT: The City Engineer, Richard Johnson, is requesting the firing of a
professional engineering firm to perform construction document
preparation for the Pecan Avenue Watershed Management Plan -
Phase 1.
AGENDA
DATE:
February 20, 2025
RECOMMENDED ACTION:
To approve negotiated not-to-exceed amount of $35,650.00 for this project and allow
the Mayor to execute a contract with JADE Consulting LLC.
BACKGROUND INFORMATION:
The City Engineer is requesting the hiring of a professional engineering firm to perform
construction document preparation for the Pecan Avenue Watershed Management Plan
- Phase 1.
The proposed scope of work shall include:
• Topographic Survey
• Update Hydrologic and Hydraulic Model
• Construction Document Preparation
The Mayor and The City Engineer would like to establish a not-to-exceed amount for
Professional Engineering Services of Thirty-Five Thousand Six Hundred Fifty Dollars
($35,650.00).
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
103-55853
Line 80
Capital Drainage
Improvements
$35,650.00 $35,650.00 $0.00
Page 67 of 119
The engineering portion represents approximately 7.5% of the overall budgeted project
estimation.
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 68 of 119
RESOLUTION NO. _____
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to
execute a Contract with Jade Consulting, LLC for Professional Engineering Services
for the Pecan Avenue Watershed Management Plan Phase I (RFQ PS25-021) with a
not-to-exceed amount of $35,650.00.
ADOPTED ON THIS 20TH DAY OF FEBRUARY, 2025
_______________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 69 of 119
POST OFFICE BOX 1929 ● FAIRHOPE, ALABAMA 36533
TELEPHONE (251) 928-3443
WWW.JADENGINEERS.COM
JINRIGHT & ASSOCIATES DEVELOPMENT ENGINEERS
January 20, 2025
Mr. Richard D. Johnson, P.E.
City Public Works Director
City of Fairhope
P.O. Drawer 429
Fairhope, AL 36533
VIA EMAIL: richard.johnson@fairhopeal.gov
RE: Professional Engineering Services for:
Pecan Avenue Watershed Management Plan
Phase 1 Construction Documents Preparation
Fairhope, Alabama
Dear Mr. Johnson:
JADE Consulting, LLC is pleased to provide you with this proposal for the engineering services
required to develop the site for the subject property. Please find listed below our proposed Scope
of Services based on our understanding of the proposed scope. We have used the below map
along with its respective notes as a reference.
Scope of Work
Page 70 of 119
January 20, 2025
Page 2
Thank you for the opportunity to provide you with this proposal. We sincerely appreciate the
opportunity to be considered for this contract and trust that you will find the proposed fee schedule
in line with the requested Scope of Services for this project.
Best Regards,
JADE CONSULTING, LLC
Perry C. Jinright, III, P.E.
Manager
\lk
Enclosure
Professional Service Agreement
25.003
Page 71 of 119
1
CLIENT INITIALS: ________
PROFESSIONAL SERVICES AGREEMENT
A. GENERAL DESCRIPTION OF PROJECT LOCATION:
Professional Engineering Services for:
Pecan Avenue Watershed Management Plan
Phase 1 Construction Document Preparation
Fairhope, Alabama
B. GENERAL
This agreement, including attachments, are hereinafter noted, made, and entered into and
between JADE Consulting, LLC and the Client identified herein, provides for the Professional
services described under Section C of this Agreement.
Client: City of Fairhope – Public Works Contact: Mr. Richard D. Johnson, P.E.
Address: P.O. Box 429 City/State/Zip Code: Fairhope, AL 36533
Phone No.: (251) 929-0360 Email: richard.johnson@fairhopeal.gov
C. JADE CONSULTING PROFESSIONAL SERVICES to be provided are identified below:
JADE Consulting, LLC is pleased to provide you with this proposal for the engineering services
required to develop the site for the subject property. Please note the proposal is based on the
general layout of structures and site development.
Topographic Survey $5,850.00
The topographic survey will determine the proposed site's existing conditions, locate existing
structures, develop a topographic map with 1-foot contour intervals, and set an onsite temporary
benchmark. The information will be required to develop and design a civil site plan. The survey will
include all visible utilities and those marked by an 811 ticket.
Survey Limits
Page 72 of 119
2
CLIENT INITIALS: ________
Update Hydrologic and Hydraulic Model $4,800.00
The task includes updating the previously prepared Pecan Avenue Watershed hydrologic and
hydraulic model.to reflect the updated Phase 1 Scope. The results from the computer models will
be compiled into a standard report. The report will serve as a baseline that should closely mimic
the current performance of the Pecan Ave drainage system. This baseline will be used to gauge
the potential effectiveness of proposed drainage improvements within the watershed.
Construction Document Preparation $25,000.00
(Initial Construction Cost Estimate $300,000.00)
This task will include a full set of construction plans that include existing conditions/removal
sheet(s), site layout sheet(s) with dimensions and control, grading and drainage sheet(s),
structural sheets, erosion control sheet(s) and construction details sheet(s). The site grading plan
will indicate the finished grades of the site and the locations of all improvements. The plans will
include full design and details required to sufficiently illustrate the design intent of the proposed
multi-use/pedestrian bridge.
D. THE COMPENSATION TO BE PAID TO JADE CONSULTING, LLC for providing the requested
services is identified in Sections “C” & “E” herein.
E. ADDITIONAL SERVICES (Hourly Basis)
Services requested, but not specifically included in the scope of services, will be considered
additional services. Modification to drawings, after approval by the Client, as a result of changes
requested by the Client or their other Consultants will be considered additional services and billed
at an hourly rate as follows:
Principle Engineer $300.00
Senior Project Manager/ P.E. $240.00
Professional Engineer $200.00
Engineer I $150.00
Graduate Engineer $110.00
CADD Designer $ 90.00
Engineering Technician $ 85.00
Clerical $ 75.00
Sub-Consultant Cost Plus 15%
F. TERMS & CONDITIONS
1. Reimbursable costs include fees of Professional Subcontractors (whose expertise is required
to complete the project) and out-of-pocket expenses, the cost of which shall be charged at
actual cost and shall be itemized and included in the invoice.
2. JADE Consulting, LLC services under this agreement do not include participation,
whatsoever, in any litigation.
3. The Client hereby acknowledges that JADE Consulting, LLC cannot warrant that estimates
of probable construction or operating costs provided by JADE Consulting, LLC will not vary
from actual costs incurred by the Client.
4. If under this Agreement, professional services are provided during the construction phase of
the project, JADE Consulting, LLC shall not be responsible for or have control over
procedures, techniques, means, methods, or sequences, or for the safety precautions and
programs in connection with the Work. Nor shall JADE Consulting, LLC be responsible for
Page 73 of 119
3
CLIENT INITIALS: ________
the Contractor’s failure to carry out the Work in accordance with the Contract Documents or
forth the Contractor’s failure to comply with applicable laws, ordinances, rules, and/or
regulations. Under no circumstances will JADE Consulting, LLC have any direct contractual
relationship with the contractor, any subcontractors or materials suppliers.
5. The laws of the State of Alabama shall govern this agreement unless specifically stated
otherwise.
6. The Client, at its expense, will provide JADE Consulting, LLC with all required site
information, existing plans, reports, studies, project schedules, and similar information that
are contained in its files. JADE Consulting, LLC may rely on the information provided by the
Client without verification.
The Client will designate a representative who shall have the authority to act on behalf of the
Client for this project.
The Client shall participate with JADE Consulting, LLC by providing all information and criteria
in a timely manner, reviewing documents, and making decisions on project alternatives to the
extent necessary to allow JADE Consulting, LLC to perform the scope of work within
established schedules.
7. The Client will hold harmless and indemnify JADE Consulting, LLC for any design changes,
construction changes, and/or damages resulting from the use of a topographic survey or
other information prepared by others and provided by the Client.
8. JADE Consulting, LLC may subcontract consultants in the performance of any services
described in this agreement. JADE Consulting, LLC does not act as a General Contractor in
any way or accept responsibility for poor craftsmanship.
9. The above-described compensation for JADE Consulting, LLC does not include the following
Costs:
a. Photostats/Photocopying/Plotting
b. Binding
c. Printing/Reprographics
d. Photography/Film/Film Processing
e. Mylar’s and Reproducible
f. Federal Express, Courier, and/or Delivery Fees
g. Mailing/Postage
h. Microfilming/Scanning/Digitizing
i. Blue Printing, Printing or Binding of Bid Sets
j. Mileage @ current Federal rate
k. Permits and/or Registration Fees
l. Travel Expenses outside of Baldwin County, Alabama, such as airfare and lodging
m. Other products and services requested by the Client and not specifically described herein
10. Either Client or JADE Consulting, LLC may terminate this contract with seven (7) days written
notice. Upon termination, the Owner will be responsible for payment of all Consultant fees
and reimbursable expenses through the date of termination.
11. Should the project be stopped or the work prevented or delayed for any reason, including,
but not limited to, by reason of force majeure or the act or order of any governmental authority,
for more than sixty (60) days, JADE Consulting, LLC reserves the right to renegotiate the Fee
Schedule.
Page 74 of 119
4
CLIENT INITIALS: ________
12. Invoice Schedule: Billing will be based on a percentage of service completed at the end of
each month.
13. Terms: Net Thirty (30) days from invoice date. Compensation for all services shall be paid in
Fairhope, Baldwin County, Alabama.
14. The forum for any action to construe or enforce this agreement shall be the Baldwin County
Circuit Court.
15. This document sets forth all of the terms and conditions agreed by the parties hereto and
supersedes all prior oral or written agreements, representations, or warranties not otherwise
expressly set forth herein. This agreement may only be amended or modified by a written
document executed by all parties.
This agreement is accepted on the later date written below:
JADE CONSULTING, LLC CITY OF FAIRHOPE
SIGNED: SIGNED:
TYPED NAME: Perry C. Jinright, III, P.E. TYPED NAME: Richard D. Johnson, P.E.
TITLE: Member TITLE:
DATE: 01/20/2025 DATE:
Page 75 of 119
PUR-004 - 082522
Note: See related RFQ PS23-024 – EOR
has received Council approval/selection
this is the continuation to next phase.
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PURCHASING REQUEST FORM
Name: Richard D. Johnson, PE & George Ladd, PW Director Date: 01-23-2025
Department: Public Works
Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution
Under $5,000 No restrictions Not Required N/A N/A N/A
Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A
Greater than:
Gen Govt - $5,001
Utilities - $10,001
Operational NON-Budgeted Three Council Required Required
Gen Govt - $5,001-$15,000
Utilities - $10,001 - $15,000
Operational Budgeted Three Treasurer N/A N/A
Over $15,000/$50,000 Operational Budget* State Bid List or
Buying Group
Treasurer/Mayor N/A N/A
Over $15,000/$50,000 Operational Budgeted Bids Council Required Required
Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required
*Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an
approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution.
**Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of
the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases.
QUOTES
Vendor Name Vendor Quote
1. JADE Consulting – Professional Engineering (Design) Proposal $ 35,650.00 NTE
2. Click or tap here to enter text. $
3. Click or tap here to enter text. $
Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group
☐ Sole Source (Attach Sole Source Justification)
ITEM OR SERVICE INFORMATION
1. What item or service do you need to purchase? Professional Engineering Services – Project Design
2. What is the total cost of the item or service? $35,650.00
3. How many do you need? One – Pecan Street Watershed Study & Drainage Improvement Phase 1 - Design
4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request
5. Vendor Name (Lowest Quote): JADE Consulting
6. Vendor Number: 28465
If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments,
Purchasing, Vendor Registration, and complete the required information.
BUDGET INFORMATION
1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request
2. If budgeted, what is the budgeted amount? $471,558.00 in the aggregate - $400K reserved for construction
3. Budget code: 103-55853 Line 80
Email completed form with quotes and other supporting documentation to
Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov.
Page 76 of 119
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1271
FROM: Richard Johnson, CITY ENGINEER
George Ladd , PUBLIC WORKS DIRECTOR
SUBJECT: The City Engineer, Richard Johnson, is requesting the hiring of
Professional Engineering Services for the Summit Street Outfall
Repair Project.
AGENDA
DATE:
February 20, 2025
RECOMMENDED ACTION:
To approve negotiated not-to-exceed amount of $10,850.00 for this project and allow
the Mayor to execute a contract with Lieb Engineering Company.
BACKGROUND INFORMATION:
The City Engineer is requesting the hiring of a professional engineering firm for civil
engineering support to develop construction plans and specifications for drainage repair
along South Summit Street just north of Morphy Avenue.
The proposed deliverables shall include:
1. One (1) site visit
2. Two (2) meetings with the City
3. Estimated Drawing List:
a. General Notes
b. Site Layout Plan
c. Grading and Drainage Plan Erosion Control Plan
d. Details
4. Addressing any and all comments from reviewing bodies.
The Mayor and The City Engineer would like to establish a not-to-exceed amount for
Professional Engineering Services of Ten Thousand Eight Hundred Fifty Dollars
($10,850.00).
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
103-55853
Line 40
Capital Drainage
Improvements
$10,850.00 $10,850.00 $0.00
Page 77 of 119
GRANT:
N/A
LEGAL IMPACT:
N/A
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up: N/A
Individual(s) responsible for follow up: N/A
Action required (list contact persons/addresses if documents are to be mailed or
emailed): N/A
Page 78 of 119
RESOLUTION NO. _____
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, That Mayor Sherry Sullivan is hereby authorized to
execute a Contract with Lieb Engineering Company to perform Professional
Engineering Services for the Summit Street Outfall Repair Project (RFQ PS25-020)
with a not-to-exceed amount of $10,850.00.
ADOPTED ON THIS 20TH DAY OF FEBRUARY, 2025
_______________________________
Jack Burrell, Council President
Attest:
_____________________________
Lisa A. Hanks, MMC
City Clerk
Page 79 of 119
1290 Main Street
Suite E
Daphne, AL 36526
Phone: 251 978-9779
2025-010 Page 1 of 13
Project Proposal
Date: 1/23/2025
Attention: Richard Johnson
City of Fairhope
Proposal No: 2025-010
Description: Drainage Plan – Drainage Repair Morphy and S Summit
I. Scope of Work:
Lieb Engineering Company, LLC is pleased to present this proposal for Professional
Services. The scope of work consists of Civil Engineering support to develop construction
plans and specifications for Drainage Repair. The repair will be along S Summit just north
of Morphy Ave. An ADEM Permit application is NOT included, nor is one anticipated.
II. Deliverables:
The following activities will be conducted to produce said deliverables:
1. 1 site visits
2. 2 meetings with the City of Fairhope
3. Lieb Engineering Company, LLC’s estimated drawing list is as follows:
a. General Notes
b. Site Layout Plan
c. Grading and Drainage Plan
d. Erosion Control Plan
e. Details
4. Addressing any and all comments from reviewing bodies
III. Exclusions:
The following are assumed to be by others and are not included in our estimate:
a. Topographical and Boundary services (subcontracted)
b. Geotechnical Investigation/Report
c. An Environmental Survey.
d. Site lighting plans.
e. Landscape and Irrigation Plans.
f. Structural, Architectural, and MEP will be by others.
g. Traffic studies, if applicable, will be by others.
h. Any and all permit fees will be paid by or reimbursed by the Owner.
Page 80 of 119
1290 Main Street
Suite E
Daphne, AL 36526
Phone: 251 978-9779
2025-010 Page 2 of 13
IV. Clarifications:
a. Owner shall provide safe access to the project site.
b. Construction materials testing will be by others.
V. Engineering Estimate or Fee:
Lieb Engineering Company, LLC estimates that this scope of work will require labor and
materials at an estimated cost of $4,900 to get drawings and applications submitted to the
City of Fairhope.
The subcontracted surveying services are $5,950.
The total fee will be $10,850.
Invoices are to be paid per the master services agreement:
(Please make check payable to Lieb Engineering Company, LLC)
VI. Key Personnel:
Chris Lieb, P.E. will oversee the Civil Engineering effort and will be the primary point of
contact.
VII. Terms and Conditions:
This work will be governed by Lieb Engineering Company, LLC Agreement for
Engineering Services. See Attached.
Any changes to this proposal/contract may constitute a “Change Order” to the contract that
must be agreed upon by both parties before any work related to the change begins.
Any information required by Lieb Engineering Company, LLC to complete the project will
be received in a timely manner.
In the event the project is cancelled after the notice to proceed (or signed contract) has been
received, Lieb Engineering Company, LLC will be paid for our progress to date on the
project.
This proposal is valid for 60 days.
Page 81 of 119
1290 Main Street
Suite E
Daphne, AL 36526
Phone: 251 978-9779
2025-010 Page 3 of 13
We appreciate the opportunity to submit this proposal. If you have any questions, please do not
hesitate to give us a call at (251) 978-9779.
Best regards,
Chris Lieb, P.E.
President
(251) 978-9779
clieb@liebengineering.com
Page 82 of 119
PUR-004 - 082522
CITY OF FAIRHOPE
PURCHASING DEPARTMENT
PURCHASING REQUEST FORM
Name: George Ladd, Director & Richard D. Johnson, PE City Eng. Date: 01-23-2025
Department: Public Works – Capital Drainage Projects
Expenditure Threshold** Distinctions Quotes Required Approval Green Sheet Resolution
Under $5,000 No restrictions Not Required N/A N/A N/A
Utilities $5,001-$10,000 Operational NON-Budgeted Three Treasurer/Mayor N/A N/A
Greater than:
Gen Govt - $5,001
Utilities - $10,001
Operational NON-Budgeted Three Council Required Required
Gen Govt - $5,001-$30,000
Utilities - $10,001 - $30,000
Operational Budgeted Three Treasurer N/A N/A
Over $30,000 Operational Budget* State Bid List or
Buying Group
Treasurer/Mayor N/A N/A
Over $30,000/$100,000 Operational Budgeted Bids Council Required Required
Professional Service Over $5,000 Budgeted or Non-Budgeted Mayor Select Council Required Required
*Budgeted items that meet or are under budget may be purchased with the Mayor and/or Treasurer’s approval if they are on the State Bid list or from an
approved buying group. Items that are over budget must go to Council for approval and will require a green sheet and resolution.
**Expenditure Threshold is a combined total of labor and materials, including materials provided by the City. If the total amount is within $10,000 of
the listed threshold, Purchasing/Treasurer may require a formal bid due to potential materials cost increases.
QUOTES
Vendor Name Vendor Quote
1. Lieb Engineering Company $ Action Select & Authorize Mayor to set NTE
2. Click or tap here to enter text. $
3. Click or tap here to enter text. $
Check any applicable boxes: ☐ State Contract ☐ ALDOT ☐ Purchasing Group
☐ Sole Source (Attach Sole Source Justification)
ITEM OR SERVICE INFORMATION
1. What item or service do you need to purchase? Selection of Professional Engineering & Survey Design Services
2. What is the total cost of the item or service? Estimate - $10,850.00
3. How many do you need? Design for 2025-PWI 023A Summit Street Outfall Repair Project
4. Item or Service Is: ☒ New ☐ Used ☐ Replacement ☐ Annual Request
5. Vendor Name (Lowest Quote): Lieb Engineering Company
6. Vendor Number: 4450
If you do not have a Vendor Number, please go to the City of Fairhope page: www.FairhopeAL.gov, Departments,
Purchasing, Vendor Registration, and complete the required information.
BUDGET INFORMATION
1. Is it budgeted? ☒ Yes ☐ No ☐ Emergency Request
2. If budgeted, what is the budgeted amount? $75,000.00 (in the aggregate - unencumbered)
3. Budget code: 103-55853 Line 40 Major Outfall Repair – Summit @ K-1
Email completed form with quotes and other supporting documentation to
Erin.Wolfe@FairhopeAL.gov and Rhonda.Cunningham@FairhopeAL.gov.
Page 83 of 119
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1278
FROM:George Ladd , PUBLIC WORKS DIRECTOR
SUBJECT:That certain items are declared surplus and the Mayor and the City
Treasurer are hereby authorized and directed to dispose of personal
property owned by the City of Fairhope by one of the three methods
listed on the resolution.
AGENDA
DATE:
February 20, 2025
RECOMMENDED ACTION:
That the City Council declares certain items surplus and the Mayor and the City
Treasurer are hereby authorized and directed to dispose of personal property owned by
the City of Fairhope by one of the three methods listed on the resolution.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No.Account Title Current Budget Cost Available
Budget
$___$___($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 84 of 119
RESOLUTION NO. _____
WHEREAS, the City of Fairhope, Alabama, has certain items of personal property
which are no longer needed for public or municipal purposes; and
WHEREAS, Section 11-43-56 of the Code of Alabama of 1975 authorizes the municipal
governing body to dispose of unneeded personal property;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
FAIRHOPE, ALABAMA, AS FOLLOWS:
SECTION 1. That the following personal property owned by the City of Fairhope,
Alabama, is not needed for public or municipal purposes, and hereby declared surplus:
[SEE ATTACHED LIST OF EQUIPMENT]
SECTION 2. That the Mayor and City Treasurer are hereby authorized and directed to
dispose of the personal property owned by the City of Fairhope, Alabama, described in
Section 1, above, by one of the following methods:
a. Receiving bids for such property (via “GovDeals”). All such property shall be
sold to the highest bidder, provided, however, that the City Council shall grant
the authority to the Mayor to reject all bids when, in her opinion, she deems the
bids to be less than adequate consideration for the personal property.
b. Sold for scrap or recycle at the highest offered value.
c. Disposal via landfill.
ADOPTED AND APPROVED THIS 20TH DAY OF FEBRUARY, 2025
_________________________________
Jack Burrell, Council President
ATTEST:
______________________________
Lisa A. Hanks, MMC
City Clerk
Page 85 of 119
ASSET LIQUIDATION REQUEST LIST
01017 - 2014 CHEVROLET TAHOE, 1GNLC2E03ER206819, 140,670mi - Police Dept
01027 - 2013 CHEVROLET TAHOE, 1GNLC2E02DR317957, 122,839 mi - Police Dept
01028 - 2013 CHEVROLET TAHOE, 1GNLC2E0XDR316426, 133,655mi - Police Dept
01029 - 2013 CHEVROLET TAHOE, 1GNLC2E01DR312832, 164,154mi - Police Dept
01030 - 2013 CHEVROLET TAHOE, 1GNLC2E06DR318786, 146,582mi - Police Dept
01053 - 2011 FORD F550 Boom Truck, 1FDUF5GT9BEB15663, 109,096mi - Streets Dept
01092 - 2007 FORD CROWN VIC, 2FAFP71W47X134464,127,301mi - Police Dept
01103 - 2006 CHEVY TRAILBLAZER, 1GNDS13S062334029, 118,921mi - Info Tech
01148 (334.1) - 2001 VERMEER TRAILER, 1VRT2020611000228, Gas Dept
01220 - 1988 INTERNATIONAL S1600, 1HTLAZPM0JH549646, 77,335mi - Streets Dept
02422 - VERMEER BORING MACHINE, Water Dept
01396 (278.6) - GENERATOR 10KV, RZ81747, Electrical Dept
CABLE TRAILER w/ UNKNOWN ASSET# (possibly 01717), Electrical Dept
9 BROKEN STREET POLES, 40ft length, Electrical Dept
5 TOTES/PALLETS of retired police equipment out of retired police vehicles
2 Retired welders, unknown asset#, unknown working condition
4 TOTES/PALLETS of new parts for retired equipment
Warehouse Floor Sweeper, unknown asset#, unknown working condition
John Deere 1200A Trap Rake
Dakota Turf Tender
Veri-Quake Aerator
10 Mower Heads off John Deere Turf Mower
Used Fountain Pump (Unknown Function)
Page 86 of 119
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1284
FROM:Nicole Love, Grants Coordinator
SUBJECT:Resolution - City Council approves Amendment #2 for the GOMESA
grant #G-CFNP/21/CF - North Triangle Park (now Flying Creek
Nature Preserve). The amendment is a no cost extension to the
period of performance by one year to February 28, 2026.
AGENDA
DATE:
February 20, 2025
RECOMMENDED ACTION:
Approval
BACKGROUND INFORMATION:
Amendment #1 extended the period of performance to February 28, 2025. Phase I of
the project is not expected to be complete until Summer of 2025 so an extension is
required. Generally, we ask for one year extensions to allow time for any construction
delays and time for close-out of the grant.
BUDGET IMPACT/FUNDING SOURCE:
Account No.Account Title Current Budget Cost Available
Budget
$___$___($____)
GRANT:
GOMESA #G-CFNP/21/CF
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or emailed):
Page 87 of 119
1
STATE OF ALABAMA ) Grant: G-CFNP/21/CF
Amendment No. 2
BALDWIN COUNTY )
GOMESA GRANT AGREEMENT
AMENDMENT No. 2
This GOMESA Grant Agreement Amendment No. 2 (hereinafter “Amendment”) is made by and
entered into between the State of Alabama Department of Conservation and Natural Resources
(hereinafter “ADCNR”) and the City of Fairhope (hereinafter "Grantee") (ADCNR and Grantee collectively
hereafter as “Parties”).
WHEREAS, ADCNR and Grantee entered into an Agreement effective April 14, 2022, the “Original
Agreement”.
WHEREAS, Parties thereafter executed an Amendment No. 1, effective January 3, 2024, (attached
hereto as “Exhibit No. 1”); and
WHEREAS, by this Amendment No. 2, ADCNR and Grantee now desire to extend the project period
and amend certain terms and conditions of the Original Agreement;
Pursuant to this Amendment, ADCNR and Grantee agree as follows:
1. Paragraph 3 of the Original Agreement shall be deleted and replaced with the following:
PROJECT PERFORMANCE PERIOD: The Project Performance Period shall begin
April 14, 2022, and end February 28, 2026.
2. Paragraph 24 of the Original Agreement shall be deleted and replaced with the following:
NON-APPROPRIATION AND PRORATION: When funds are not appropriated or otherwise
made available to support continuation of performance in a subsequent fiscal period, the
Agreement shall be cancelled, and, to the extent permissible by law, the Grantee shall be
reimbursed for the reasonable value of any non-recurring costs incurred but not amortized
in the price of the supplies or services delivered under the Agreement. To the extent
permissible by law, this cost of cancellation may be paid from any appropriations available
for that purpose.
In the event that proration of appropriated funds from which the State is to pay the Grantee
is declared by the Governor pursuant to Section 41-4-90 of the Code of Alabama, the
Grantee shall have the option, in addition to the other remedies of the Agreement, of
renegotiating the Agreement to extend or change payment terms or amounts, or terminating
the Agreement. In all circumstances, it is agreed that the terms and commitments of this
Agreement shall not constitute a debt of the State of Alabama in violation of Section 213 of
the Constitution of Alabama, as amended.
3. All other terms and conditions of the Original Agreement and Amendment No. 1 remain in full
force and effect.
Page 88 of 119
2
IN WITNESS WHEREOF, ADCNR and the Grantee have executed this Amendment No. 2 as of the
date of the ADCNR Commissioner’s signature below:
STATE OF ALABAMA
RECOMMENDED: Department of Conservation
and Natural Resources
_________________________________ ____________________________________
Patricia Powell McCurdy Christopher M. Blankenship
Director Commissioner
State Lands Division
Date: ________________________________
City of Fairhope
____________________________________
Sherry Sullivan
Mayor
Page 89 of 119
Page 90 of 119
Page 91 of 119
Page 92 of 119
Page 93 of 119
Page 94 of 119
Page 95 of 119
Page 96 of 119
Page 97 of 119
Page 98 of 119
Page 99 of 119
Page 100 of 119
Page 101 of 119
Page 102 of 119
Page 103 of 119
Page 104 of 119
Page 105 of 119
Page 106 of 119
Page 107 of 119
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1279
FROM:Lisa Hanks, CITY CLERK
SUBJECT:Erin Langley, Eastern Shore Repertory Theatre, Inc. - Requesting
permission to display a vintage 1950s car alongside their table at
April's Art Walk outside of Page & Palette to promote Theatre on the
Bluff with this year's performance of Grease. This will create a true
Rydell High experience and make for an incredible photo op.
AGENDA
DATE:
February 20, 2025
RECOMMENDED ACTION:
That the City Council approve the request from Erin Langley, Eastern Shore Repertory Theatre,
Inc. - Requesting permission to display a vintage 1950s car alongside their table at April's Art
Walk outside of Page & Palette to promote Theatre on the Bluff with this year's performance of
Grease. This will create a true Rydell High experience and make for an incredible photo op.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No.Account Title Current Budget Cost Available
Budget
$___$___($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 108 of 119
Lisa A . Hanks, MMC
From:
Sent:
To:
Subject:
Hi Lisa,
Er i n Langley <e ri nlang ley@me .com >
Tuesday , Febr uary 4, 2025 10 :57 AM
Lisa A. Hanks, MMC
Eastern Shore Rep Art Wa lk Quest ion
I hope you're doing well! I wanted to reach out about Apr il 's Art Walk and Eastern Shore Rep 's usual setup outs ide
of Page & Pa l ette t o promote Theatre on the Bluff. This year, we're bringi ng Grease to t h e Bluff, and we want to go bigger ,
bolder, and more immersive than ever!
To create a true Rydell High experience , we 'd love to display a vintage 1950s car alongside our t able at Art Walk. Th is
would make for an in credible photo op , spark excitement for the show, and help bring t he nostalgia and energy of
Grea se to downtow n Fairhope.
Would we need special permission from the City to arrange th is? If so , I'd love to know the process so we ca n make it
happen!
Thank you for your t ime, and I look forward to hearing your thoughts . We're excited to bring another amaz ing production
to the community, and we 'd love to have the City's support in maki ng this a standout moment at Art Walk!
Thanks so much ,
Erin
1
Page 109 of 119
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1281
FROM:Stephanie Hollinghead, Chief
Lisa Hanks, CITY CLERK
SUBJECT:Application for Beer/Wine Off Premises License by Katherine
O'Donniley, Wawa Alabama LLC, d/b/a Wawa 5804, 10040
Encounter Drive, Fairhope, Alabama 36532.
AGENDA
DATE:
February 20, 2025
RECOMMENDED ACTION:
That the City Council approves the Application for Beer/Wine Off Premises License by
Katherine O'Donniley, Wawa Alabama LLC, d/b/a Wawa 5804, 10040 Encounter Drive,
Fairhope, Alabama 36532.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No.Account Title Current Budget Cost Available
Budget
$___$___($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 110 of 119
CITY OF FAIRHOPE
P.O. DRAWER 429
FAIRHOPE, AL 36533
251/928-2136
Revised 09/2013
ALCOHOLIC BEVERAGE LICENSE APPPLIC ATION
PLEASE PRINT
We hereby apply for a license to sell Alcoholic Beverages in the City of Fairhope or its Polic e Jurisdictio n.
We agree to abide by all applicable Ordinances of the City, or any amendments to same , an d to promptly
furnish all reports required by the City .
APPLICANT'S NAME Wawa Alabama, LLC SSN# ~e.e attach_e_d __
AGE __ DATE OF BIRTH _____ PLACE OF BIRTH _________ _
MAILING ADDRESS ______________________ _
HOME# WORK# ------------------------
CELL # ____________ FAX# _____________ _
RESIDENCE ADDRESS ____________________ _
NO.YEARS AT PRESENT ADDRESS __ NO.YEARS AT PREVIOUS ADDRESS __ _
PREVIOUS ADDRESS ______________________ _
NAME AND ADDRESS OF BUS INESS __ W_a_w_a_58_0_4 ___________ _
10040 Encounter Drive , Fairhope, AL
NAME OF CORPORATION__,_W....,a....,w.....,a.......,_;A..,.la...,,b=a:.:..:m..:..:a::...,-=L=L=C'--___________ _
BUSINESS LOCATION 260 W Baltimore Pike, Wawa , PA 19063
HAS APPLICANT EVER HAD AN ALCOHOLIC BEVERAGE LICENSE BEFORE--'-Y-=e-=s __ _
FL , PA, GA.VA ,
IF SO , WHERE NC AL UNDER WHAT NAME Wawa Florida, LLC , Wawa , Inc
HAS APPLICANT EVER BEEN ARRESTED NO IF SO , WHERE _ ___;_N;.;..;./A~-----
WHEN N/A WHAT WAS CHARGE_-=-N=/A;_;_ ____________ _
DISPOSITION N/A --------------------------
LIST THREE REFERENCES :
NAME ADDRESS PHONE NUMBER
Chuck Earle , CEO 7324 W. Comanche Ave , Unit
Triton Construction CO B Tampa , FL 33634
Gustavo Nogales 810 Manci Ave Fulcrum Construction Group Daohne AL 36526
Katherine O'Donniley 3225 N. MacDill Ave. Ste 129-284
KOO Legal , PLLC Tampa. FL 33629
Page 111 of 119
City of Fairhope
Alcoholic Beverage
License Application
Page-2-
PLEASE SELECT TYPE OF LICENSE APPL YING FOR:
Revised 09/201 3
__ 011 -PACKAGE STORE LICENSE -Allows sale of liquor, wine, or beer at Retail , TO GO
only. No one under age 21 allowed on premises. A liquor tax of 10% City Limits or 5% Police Jurisdiction is
due the 10th of each month on the purchase price paid for all liquor for use or resale by the licensee.
__ 010-LOUNGE LIQUOR LICENSE -Allows sale of liquor, wine, or beer for on and off
consumption. No one under age 21 allowed on the premises. A liquor tax of 10% City Lim its or 5% Police
Jurisdiction is due the 10th of each month on the purchase price paid for all liquor for use or resale by the
licensee .
__ 031-CLUB LIQUOR LICENSE -Allows sale of liquor, wine , or beer but must meet ABC
Board's "club" regulations. A liquor tax of 10% City Limits or 5% Police Jurisdiction is due the 10th of each
month on the purchase price paid for all liquor for use or resale by the licensee.
__ 020 -REST AU RANT LIQUOR LICENSE -Allows sale of liquor, wine, or beer for on-prem ises
consumption only and 51 % of gross receipts must come from the sale of food. A liquor tax of 10% City
Limits or 5% Police Jurisdiction is due the 10th of each month on the purchase price paid fo r all liquor for use
or resale by the licensee .
140 -SPECIAL EVENTS LICENSE
__ 160 -SPECIAL RETAIL LICENSE-More than 30 days
__ 040 -BEER ON/OFF PREMISES LICENSE -Allows sale of Beer Only, on and off consumption .
_X_ 050 -BEER OFF-PREMISES LICENSE -Allows sale of Beer Only, TO GO onl y.
__ 060 -WINE ON/OF F PREMISES LICENSE -Allows sale of Wine Only , on and off consum ption .
_X __ 070 -WINE OFF-PREMISES LICENSE -Allows sale of Wine Only , TO GO , only .
100-WlNE WHOLESALER LICENSE
210 -WINE IMPORTER LICENSE
200 -WINE M ANUFACTURER LICENSE
240 -NON-PROFIT TAX EXEMPT LICENSE
I STATE ALL THE ABOVE TO BE TRUE AND CORRECT TO THE BEST OF MY K NO W LEDGE .
~ --;;_ /3 I z s-
s,GNATURE (FULL AME DATE
NOT APPROVED
·,r.;....---4-__ _,,_DATE __ _ BY COUNCIL _____ DATE __ _
APPROVED ~~~,B,P.u...c:=DATE ~[;olif\
City Clerk
APPROVED
BY COUNCIL _____ DATE __ _
City Clerk
•• The Chief of Police is only acquiring a background check on the owners, partners , or corporate officers of the
business for the City of Fairhope. The Alabama Alcoholic Beverage Control Board does a thorough Federal and
State background check before issuing the License .
Page 112 of 119
INCORPORATION MEMBERS
Applicant: Wawa Alabama, LLC d/b/_, Wawa 5801 lSI _______ _
The following persons have a proprietary of profit interest in this business: (not needed for
corporations whose stock is traded on a recognized stock exchange)
Name Brian Anthony Schaller • Social Security Number _______ _
Date ofBirth___,.;~------·Age 49 Place of Birth Ledsewood, NJ
Mailing Address 3211 Coteystone Drive, Garnet Valley, PA 19060
Position with the Business, __ .~V..:.:ic::.:e:..:P..::r.::es=id:::e:::n::t ______ --'-_________ _
Telephone Number 610-558-0505 Driver License Number ___ ..._....:State PA
Name Michael John Eckhardt Social Security Number...,. ________ _
Date ofBirth--'-....__ ......... :.-.. ____ .Age 48 Place of Birth ;......,--------
Mailing Address 602 Patriot Lane. Phoenixville, PA 19460
Position with the Business Vice President/Secretary
Telephone Number 610-935 -0552 Driver License Number _____ .State pA
Name Jobo Matthew Poplawski Social Security Number ________ _
Date ofBirth. ___ = ____ Ai,e 55 Place of Birth ----------
Mailing Address 409 Barnsgate Dr,, Cochranyille. PA 19330
Position with the Business._..aY~ic""'e;..iP..,,r,....PsilU,id1.11ei..i.n.u.t _________________ _
Telephone Number 804,310-2638 Driver License Number ____ _;State PA
Name Marion Preston Hawkins.II Social Security Number ---------
Date ofBirth ________ ....:Age 59 Place ofBirth Buffalo , NY
Mailing Address 605 James :Ho&& Dr, E$:xton, PA 19341
Position with the Business Vice President/Treasurer
Telephone Number 6J 0-13J =6121 Driver License Number State PA -----'
Page 113 of 119
INCORPORATION MEMBERS
Applicant: Wawa Alabam~ LLC d/b/a/ Wawa 58 04
The following persons have a proprietary of profit interest in this business : (not needed fo r
corporations whose stock is traded on a recognized stock exchange)
Name Carolyn lane Maddaloni • Social Security Number _______ _
Date ofBirth.~ _______ Age so Place of Birth Pottstown, PA
Mailing Address 1122 Kriebel Mj)l Rd CoUegeville, PA 19426
Position with the Business._· __ Assot.AOC=-iis..,.tanlllCC.:t.,..S:.:ecr=et=ary~----------------
Telephone Number 610-716-1316 Driver License Number ____ ,J.State PA
Name Tata Jjndsaf Gibbons Social Security Number~-------
Date of Birth. _________ .Age 41 Place ofBirth New York, NY
Mailing Address 2241 Grubbs Mill Rd, Berwyn, PA 19312
Position with the Business ___ A __ s __ s1_·s_tan......,,_t_Se_cr_e_t_ary ________________ _
Telephone Number 401-487-1014 Driver License Number State PA ____ _;
Name Thomas William Rachubinski Social Security Number ________ _
Date ofBirth _________ Age 41 Place of Birth Philadelphia, PA
I
Mailing Address 3838 Matsh Rd ., Garnet Valley, PA 19060
Position with the Business President ·-===..;;.._ __________________ _
Telephone Number 610 -585 -3760 Driver License Number ______ State PA
Name ______________ Social Security Number ________ _
Date ofBirth. ________ ....;Age. _____ Placc of Birth ________ _
Mailing Address. ___________________________ _
Position with the Business. ______________________ _
Telephone Number ________ .Driver License Number _____ State. ___ _
Page 114 of 119
CITY OF FAIRHOPE
AGENDA MEMORANDUM Item ID: 2025-1280
FROM: Stephanie Hollinghead, Chief
SUBJECT: Appointment - Parking Authority Committee
AGENDA
DATE:
February 20, 2025
RECOMMENDED ACTION:
That the City Council approves appointment.
BACKGROUND INFORMATION:
BUDGET IMPACT/FUNDING SOURCE:
Account No. Account Title Current Budget Cost Available
Budget
$___ $___ ($____)
GRANT:
LEGAL IMPACT:
FOLLOW UP IMPLEMENTATION:
For time-sensitive follow up, select deadline date for follow up:
Individual(s) responsible for follow up:
Action required (list contact persons/addresses if documents are to be mailed or
emailed):
Page 115 of 119
PARKING AUTHORITY
NOMINEE (S)
4 -Year Term
APPOINTMENTS .
Christian Preus
REAPPOINTMENTS .
The term shall end February 2029.
Page 116 of 119
CITY OF FAIRHOPE
APPLICATION FOR APPOINTMENT
TO A CITY BOARD OR COMMITTEE
City Council seeks to have diversity in making appointment to boards and committees. It is the policy of the City Council to
make appointments based on the needs of the City as well as the interests and qualifications of each applicant. In accordance
with the Code of Alabama, all applicants must be qualified electors and taxpayers in the City, excluding the Planning
Commission. All applications filed with the City Clerk will be public record.
Please return this application to the Fairhope City Clerk at City Hall, 161 North Section Street, Fairhope, Alabama 3 6532 or
mail to City of Fairhope, Attention Fairhope City Clerk, P. O. Drawer 429, Fairhope, Alabama 36533. PLEASE PRINT
CLEARLY
Last Name: _____________________________________ First Name: _________________________________ Phone Number:
___________________ Cell: ___________________ Email: ____________________________
Home Address: _________________________________________________________________
City: _______________________ State: ________ Zip: _____________
Business Address: _______________________________________________________________
City: _______________________ State: ________ Zip: _____________
Name of Board or Committee: _____________________________________________________
EDUCATIONAL BACKGROUND:
PROFESSIONAL LICENSES AND/OR ASSOCIATIONS:
PROFESSIONAL EXPERIENCE:
Parking Authority
Page 117 of 119
CIVIC INTERESTS AND/OR SERVICE MEMBERSHIPS:
HOW WILL YOUR QUALIFICATIONS BEST SERVE THE NEEDS OF THE COMMUNITY?
Signature: _________________________________________ Date: ________________________
You may attach a resume with this application.
01/03/2025
3 Circle Church
Planning Background
Page 118 of 119
cpladesignplanning.com
CPLA Principal, Christian Preus (Proyce), PLA, founded CPLA after establishing himself
as a key consultant across the Mississippi Coast during the recovery following Hurricane
Katrina in 2005. Christian has been associated with the planning and design of many
premier projects throughout the Southeast.
CPLA’s work has been acknowledged by the Mississippi Chapter of the American
Society of Landscape Architects, the Mississippi Municipal League, Mississippi State
University, and The Sun Herald for planning, design, and environmental excellence.
Because of Christian’s continued success, he was named the 2016 Young Alumnus
of the Year by the Mississippi State University College of Agriculture and Life Sciences.
Christian’s career now spans over two decades on the Gulf Coast. He enjoys
opportunities to mold the next generation of designers in the CPLA family, and the
ever-growing Summer Student Program. When he is not on a Teams call, or at a job
site, Christian can be found with his family at church, in a duck blind, or at a ballpark.
Relevant Project Experience
Fairhope Arts Alley Downtown Transit Hub, Fairhope, AL
This revitalization project targeted the immediate area surrounding the public parking
garage in the heart of downtown Fairhope. A plan for a rejuvenated alley way
complete with pavers, landscape, site furnishings, signage, and a restroom structure
was developed.
Fairhope Citywide Visual Preference Survey, Fairhope, AL
The City of Fairhope tapped CPLA to engage the citizens of the community to gain
feedback on the public’s desires for various types of development patterns, signage,
and architectural styles prior to the development of a comprehensive plan. CPLA
conducted several public meetings, and developed an online survey for the citizens
to respond to so data and direction could be provided to the City.
Downtown Walkability & Wayfinding Master Plan, Fairhope, AL
Master Planning services were sought by the City of Fairhope to develop wayfinding
signage and improve walkability throughout town. Concepts for signage and street
crossings were developed to also improve safety.
Gaston Plaza, Fairhope, AL
The northeast corner of Fairhope Avenue and Section Street is where the Fairhope
Clock stood for years and CPLA created a design to bring the Clock back to its original
location. Named for Earnest B. Gaston, the founder of the Single Tax Corporation, the
iconic corner will become a gathering spot for the community.
Baldwin County Wayfinding, Baldwin County, AL
After visiting and analyzing each Courthouse site for Baldwin County, CPLA created a
wayfinding plan and signage package to create a cohesive presentation of signage
at all County facilities.
Firm Name
CPLA Design + Planning
Registrations
PLA | 2006 | Mississippi
License Number 467
PLA | 2014 | Alabama
License Number 800
PLA | 2023 | Louisiana
License Number 0671
PLA | 2024 | Tennessee
License Number 1449
Email
christian@christianpreus.com
Phone Number
855-539-5086
Education
B | 2002 | Landscape Arch.
Mississippi State University
Christian Preus, PLA
Principal
Page 119 of 119