HomeMy WebLinkAbout03-10-2025 City Council AgendaCITY OF FAIRHOPE
CITY COUNCIL REGULAR AGENDA
Monday, March 10, 2025 - 6:00 PM
City Council Chamber
Council Members
Jack Burrell
Corey Martin
Jimmy Conyers
Jay Robinson
Kevin G. Boone
Invocation and Pledge of Allegiance
1.Approve minutes of February 20, 2025, Regular City Council Meeting; and minutes
of February 20, 2025, Work Session
2.Report of the Mayor - Recognition of K-9 Bauer and his Retirement.
3.Public Participation – Agenda Items – (3 minutes maximum)
4.Council Comments
5.Public Hearing – Ordinance – Amend Zoning Ordinance No. 1253 - Request of
the Applicant, Jay Broughton, on behalf of the Owner, Tallawampa Properties LLC,
for conditional annexation to R-1, Low Density Single-Family Residential District.
The property is approximately 5.20 acres and is located at 0 Gayfer Road Ext.
PPIN #: 13818
6.Ordinance – Annexation – City of Fairhope property located at Section Street / 705
Twin Beech, Fairhope, Alabama. Contains 15.146 acres more or less. Tax Parcels
46-04-19-4-000-012.000 and 46-04-19-4-000-041.000.
7.Ordinance – An Ordinance amending Ordinance No. 522 and repealing and
replacing Ordinance No. 1779 Parking Authority; Section 20-31: Said Parking
Authority or Committee shall be composed of seven (7) members, and all such
members shall be residents of the City of Fairhope, Alabama and over the age of
21 years.
8.Ordinance - An Ordinance to Approve an Application from Richard T. Barrett for a
Franchise Agreement for Tennis and Pickleball at the Mike Ford Tennis Center.
9.Site Plan Review and Approval - Request of the Applicant, Civil Consultants, Inc.,
on behalf of the Owner, Corte, Cave/Mitchell 1, LLC, for Site Plan Approval of
Express Oil Change, Planters Pointe – Lot 8. The property is approximately 0.99
acres and is located on the northwest corner of State Highway 181 and State
Highway 104. PPIN #: 626313. (Planning Commission unanimously recommends
approval of SR 24.06).
City Council Regular Meeting
March 10, 2025
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10.Site Plan Review and Approval - Request of the Applicant, Chris Lieb, on behalf of
the Owner, FST Encounter Development LLC, for Site Plan Approval of
Foosackly’s. The property is approximately 0.20 acres and is zoned B-2 – General
Business District. The property is located at the northeast corner of Highway 181
and Highway 104, Lot 4 and is approximately 1.0 acres. PPIN #: 627494. (Planning
Commission unanimously recommends approval of SR 25.03).
11.Resolution - That the City Council approves the selection by Mayor Sherry Sullivan
for (RFQ PS25-023) for Professional Consulting Services for Downtown Parking
Study to Walker Consultants; and hereby authorizes Mayor Sullivan to execute a
contract with a not-to-exceed amount of $50,000.00.
12.Resolution - That the City Council hereby authorizes and selects Sherry Sullivan
(Mayor) to be the Voting Delegate during the annual meeting of the Alabama
League of Municipalities.
13.Resolution - That the City Council adopts the following recommendation from the
Street & Traffic Control Committee for a Crosswalk at South Mobile Street crossing
at Elks Lodge and American Legion: Option B with a cost estimate of $9,005.00.
14.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Paul Carpenter Davis Architects for Professional Architectural Design Services
(RFQ PS25-019) for the New Police Precinct with a not-to-exceed amount of
$97,540.00.
15.Resolution - That the City Council hereby approves and authorizes the City of
Fairhope to execute a Memorandum of Understanding between AltaPointe Health
Systems, Inc. and the Fairhope Police Department to improve responses to
individuals experiencing mental health crises, reduce the need for police
involvement in non-criminal behavioral health-related situations, and ensure better
access to appropriate care by providing five (5) iPads equipped with MyCare. The
Police Department will reimburse AHS $425.00 per month for use of the iPads.
16.Resolution - That the City of Fairhope approves the procurement of the renewal of
the Motorola Astro System Advanced Plus Package for the Police Department from
Motorola Solutions for a three (3) year contract total cost of $117,978.38. This
equipment is exempt from formal bidding per Code of Alabama 1975, Section 41-
16-57(b)(1). Motorola Solutions is the Sole Source provider.
17.Resolution - That the City Council authorizes acceptance of the Department of
Housing and Urban Development's (HUD) Community Project Funding (CPF) grant
(B-24-CP-1L-0038) of $3,000,000.00 for the Fairhope Airport Industrial Park; and
authorizes Mayor Sherry Sullivan to sign all necessary documents.
City Council Regular Meeting
March 10, 2025
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18.Resolution - That the City Council approves the selection by the Evaluation Team
for Professional Engineering Services for (RFQ PS25-011) for the Airport Industrial
Park Environmental Assessment to Volkert, Inc.; and hereby authorizes Mayor
Sherry Sullivan to negotiate the not-to-exceed fee to be approved by Council.
19.Resolution - That the City Council authorizes submission of the Gulf of Mexico
Alliance's (GOMA) Increasing Participation in the Clean and Resilient Marina
Program Grant in the amount of $17,000.00; and authorizes Mayor Sherry Sullivan
to sign all required grant application documents. The funding will be used to
purchase educational signage, fuel dock spill equipment, green clean supplies for
slip holders, and a weather station. These items were suggested during the Clean
Marina certification inspection. No match is required.
20.Resolution - That the City Council authorizes acceptance of an Alabama
Transportation Rehabilitation and Improvement Program-II (ATRIP-II) grant in the
amount of $2,000,000.00; and authorizes Mayor Sherry Sullivan to sign all
necessary documents on behalf of the City. The funding will be used to construct
dedicated turn lanes on Volanta Avenue at the intersection with Greeno Road,
acceleration and deceleration lanes on Greeno Road and signalization of the two
roads. The City's share of the project will be $389,678.73 for preliminary
engineering, construction costs beyond grant funding and utility relocates.
21.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Christian Preus Landscape Architect for Professional Architectural Services for
the Redevelopment and Restoration of the Corner near Julwins (formerly Bancroft
Corner) (RFQ PS25-022) with a not-to-exceed amount of $36,531.00.
22.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a Contract
with Goodwyn Mills and Cawood, Inc. for Professional Architectural Services for
the design of the Welcome Center Envelope project (RFQ PS25-015) with a not-to-
exceed amount of $53,416.00.
23.Resolution - To award (Bid No. 25-020-2023-PWI-011) to Blade Construction, LLC
for White Avenue Park Improvement Project with a bid proposal not-to-exceed
$118,668.00.
24.Resolution - That the City of Fairhope approves the award of the Request for
Quotes for Labor, Materials and Equipment for the removal of a large tree at the
Right of Way on the Bay side of the residence of 603 North Mobile Street to Big
Green Tree Machine for a not-to-exceed project cost of $8,500.00. This Public
Works project will be less than $100,000.00, and therefore does not need to be
formally bid out. Additionally, for the City of Fairhope to approve a transfer of
$8,500.00 from 001350-50360 to 001360-50360 (General Maintenance) for this
cost.
City Council Regular Meeting
March 10, 2025
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25.Resolution - That the City of Fairhope approves the award of the Request for
Quotes for Labor and Materials for the Sewer Tie In from Pier and Mobile at Fels
Project to A-Long Boring, Inc. for a not-to-exceed project cost of $52,490.00. This
Public Works project will be less than $100,000.00, and therefore does not need to
be formally bid out.
26.Resolution - That the City of Fairhope approves the award of the Request for
Quotes for Labor and Materials for the repair of a Travis Walking Floor Trailer for
the Sanitation Department to Gulf City Body and Trailer Works, Inc. for a not-to-
exceed cost of $29,958.50.
27.Resolution - That the City Council authorizes the submission of the Alabama
Department of Environmental Management's (ADEM) Alabama Recycling Fund
(ARF) for the purchase of 6,000 residential recycling carts at a cost of $312,000.00.
This is 100% reimbursable grant with no City match.
28.Resolution - That the City Council approves amending Bid No. 024-16 to add
$5,000.00 to cover the actual cost of the invoices for Flame Resistant (FR) Uniform
Shirts Annual Contract to increase the total bid amount from $45,000.00 to
$50,000.00.
29.Resolution - That Mayor Sherry Sullivan is hereby authorized to execute a contract
for Extension No. 1 of (Bid No. 24-016) Flame Resistant (FR) Uniform Shirts
Annual Contract with Image Solutions USA with annual not-to-exceed contract
$50,000.00, per the terms and conditions of the original contract.
30.Request - Sandy Tormoen, Board President of Baldwin County Trailblazers -
Requesting the use of the sidewalks and grassy areas of Utopia Park on Saturday,
May 17, 2025, from 12:00 p.m. to 5:00 p.m. for their annual Chalk the Trail Event
with an alternate rain date of May 18, 2025. The event raises awareness as well as
funds for the Baldwin County Trailblazers.
31.Application - Restaurant Liquor License by Drew Burroughs for Burroughs, Barnhill,
and Matthews LLC d/b/a Fairhope Social Club located at 14 North Church Street,
Fairhope, Alabama 36532.
32.Appointments - Airport Authority
33.Appointment - Parking Authority
City Council Regular Meeting
March 10, 2025
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34.Public Participation – (3 minutes maximum)
35.Adjourn
Regular Meetings of the Council shall be held on the 2nd and 4th Monday
nights of each month immediately following the 4:30 p.m. Work Session
unless prescheduled and announced otherwise.
Next Regular Meeting – Monday, March 24, 2025 – Same Time Same Place